001uh good evening everyone um it is Thursday October 6th it's 6 30 p.m I'm gonna call this meeting to order this is the meeting of the Olentangy board of education is a regular meeting um Mr Jenkins please call the roll Dr dabaco present Mr Lester here Mr O'Brien here Dr Wise here all right please stand and join me in the Pledge of Allegiance one nation under God indivisible with liberty and justice for all okay I'll now entertain a motion to approve the agenda as written we have no um no amendments correct still moved have a second please second all right any discussion on the agenda nope seeing none Mr Jenkins please call the roll Mr Lester yes Dr Waller yes Dr Wise yes Mr O'Brien yes Dr dabaco yes all right so for the board
002president Sports there's a couple quick items so one I want to welcome Ryan Jenkins this is his first meeting usually as Treasurer so thank you looking forward to working with you um I just want to spend a minute on we're gonna have a discussion at him tonight on the enrollment report and the facility the work of the facilities committee uh Mark and I kind of not coordinated but we both went back and did some historical work on enrollment on the same day and it's really impressive you know the value of the work of the enrollment report into how we do meaningful thoughtful planning in the district right so if you go back I could go back 20 years I go back to 2002 and look at where we were we had um make sure I
003get my numbers right 7 500 students and the mix of those students were 55 percent in elementary only 22 percent in middle school and 23 in high school okay and then like the growth started happening right so we had years of 10 11 12 13 growth in a single year adding significant pressure um and then as those kids kind of go through the system it starts to to flatten out right so so we had 55 of K-5 in 2002 in 2022 that's down to 45 percent right because that that um segment or duration of the population has now gone through Elementary gone through middle doesn't die and we're starting to stabilize so when we look at and I don't want to steal the Thunder of the enrollment report we'll look at growth rates going forward
004in the two to three percent range it's just on a much larger number and it doesn't mean that the the growth um doesn't have the similar pressure although I do think in the past when we're growing at a thousand students a year versus 70 students here it was different pressure but when you're at our size and our scale two percent girls per year compounded you know starts to really put pressure on the system so um looking forward to discussion and appreciate the work of the facilities committee I'm driving that work because I don't think a lot of school districts have committees that then look look out till 20 32 2033 in terms of trying to anticipate what that population is going to look like and how we respond to that and so I think it
005really helps us do meaningful long-term strategic planning so um appreciate the work the facilities committee to look forward to the discussion so then any other board members of any other updates from committees so we had our second meeting of the ad hoc student mental health and well-being committee last night as we've talked about in Prior meetings this committee is made up of students of parents of Staff board members and really trying to get a sense of all perspectives of this really difficult issue I know it's an issue we've talked about in multiple board meetings it's an issue that the board is very concerned about and something that we're taking very seriously at our meeting last night we really started to narrow down the topics that we're going to be focusing on moving forward and had
006a I think a lot of times with these issues there's just not an opportunity to hear each other and to hear you know what are the barriers that people are facing what are the ways that um that that we're running into some Hang-Ups in the system that prevent us from getting to where we want to be um so we really had uh time for that to happen last night especially hearing from the students which I think is is the most important part of all of this we've Now sort of refined it into three or four target areas that we're going to be moving forward on and really looking forward to making some rolling recommendations as the year goes on so that work is continuing to pace and we look forward to um you know to
007good progress okay great well that will go to our first presentation item this is the ozone robotics advisor party Missouri are we allowed to take pictures if you want sure with that video oh so we're gonna bring our bot in laughs so hello my name is Drew Bachmann I'm a math teacher at Orange High School and I am the faculty advisor for the ozone robotics team and I brought these three awesome men with me today to uh young men to present uh what our program does I'm Thomas Peterson and I'm a I'm Thomas Peterson and I'm a junior at Berlin High School and I'm also a junior but at olentangia High School I'm Kayla Duarte a senior at Orange High School who desperately needs a haircut and this is noodles so I'm not going to
008talk too much I want to let these guys tell you but one of the really neat things about our club um if you didn't hear it we have three different high schools we've got Berlin uh Olentangy and orange represented we have students from uh Liberty as well and as far as I know we might be the only competitive team that competes as wanal and Tangie all all four schools come together oftentimes it's halfway into the season I don't even know what school these guys go to because they blend so well together and so that's one of the things that's really neat about this club um the other thing and I'm gonna let these guys talk the other thing that's amazing about this I feel like uh we do a great job in school districts in
009general do a great job of celebrating students um and like our sports teams you know when when we're all standing up and cheering when they score goals or score a touchdown are Performing Arts you know when they finish a piece we're all standing and clapping so this program gives these students that moment you know these guys are coders and designers and they they bring their stem skills to the table for this robotics team and when we go to competition it's amazing when our bot shoot these balls into a hoop and it happens we're clapping we're standing we're cheering and at the end when we win a competition we're hugging each other and jumping up and down and that's amazing that we do that for code and for CAD 3D design and Engineering skills and and
010all that so that's just one of the things that I think makes this program amazing and I'm really glad that we support it and that these guys get that opportunity I'm going to turn over to Thomas to tell us more about the program so each year we start meeting the fall to train new members and prepare for the coming season which begins in January after the season starts we have three months to create a robot that will compete against other robots at the competition and the challenge for the competition changes every year so there's a ton that goes into creating a competition ready robot like this one that you see right here so our robots are designed built coded and driven by students from across the district while building awesome robots is cool our team
011is so much more than that we have business people artists and web designers who communicate with businesses create branding and manage your team's website in addition to everything that goes into getting us from kickoff to competition we focus on teaching our students valuable skills that can be used in the real world our team members have the opportunity to develop their skills in professional CAD software branding business Communications and programming languages that are heavily used in the professional world like many activities robotics has a season competition and practices but unlike many activities most of our students continue engineering programming and designing After High School some of our alumni are working at SpaceX Microsoft and more like Thomas says we we have a season uh each and every year within the new season comes a new challenge
012in last year's challenge was involved picking up blue balls from the ground our intake system right as demonstrated can pick up balls from the ground and shoot them into a central hub perfect okay and uh and it shoots balls into a central Hub each each ball nets us at two points at the end of every match you can climb monkey bars to earn extra points those climbing is created by other arms over there which can move and climb monkey bars and uh to advance in a competition you have to be part of a strong Alliance which is a group of three robotics teams and once you climb once you uh are part of a strong Alliance you can advance in competition and we were able to do so and we went on an undefeated streak
013in order to win regionals and we got the opportunity opportunity to go to World Championships who's uh which is in Houston Texas after regionals we had a total of two to three weeks uh before worlds we will learn from our mistakes at regionals and we had a chance to upgrade our robot one of the main issues or two of the main issues were our AI tracking system which we used to score uh the balls and our climbing were climbing during one of the matches we actually felt and you can see uh Us Falling during the competition in one of these clips right over here oh yeah seriously yeah luckily through hard work we were able to fix this issue and we were able to get our targeting system upgraded we had a new challenge though
014a financial challenge even though we went through all this effort we still didn't have the money in order to go to Worlds so in two in less than two weeks we pushed for sponsorships set up a GoFundMe and put up promotional materials throughout the schools and raised up to twelve thousand dollars once we reached worlds we talked to teams from across the world talking to teams from Israel to Borrowed parts from Australia met teams from Turkey Japan China and so much more there was teams that were that would even operated out of NASA facilities and the biggest thing we saw at the at these at the world championships was how these teams were expanding their influence in the community and here's Caleb to talk more about expanding our presence at the first championship I had
015the privilege of speaking to dozens of bright and passionate teams from across the globe I spoke to a team from Mexico as they told me about how their school integrated their team into their stem curriculum and how they could even get this letter in robotics as if we're a Varsity Sport I spoke to an all-girls team from Pittsburgh who brought in young women from Eastern Asia to their facilities to show them about the wonders of stem education that they otherwise would not have gotten in their home countries I also spoke to a team from Spain who won we're really fun to gossip with in Spanish and two gave me some of the most in-depth and insightful solutions to our waste and transportation crisis I should also mention that they were in the sixth grade stem
016education doesn't have to begin at the high school level we have smaller robotics teams at the elementary school level teaching them essential teamwork and modern problem-solving skills in the context of the world's greatest challenges middle school teams that teach these kids friendly and graciously professional competition and of course ozone where students come to often for the first time get met with a challenge that tests their character and you know what I honestly can't think of the more perfect example of a program that speaks to the exceptionalism of Olentangy I see it every day in our offices and in our schools everyone here has these things in common and that's a drive a passion and most of all a craving for a challenge first much like Olentangy gives the opportunity to grow the whole student and
017not just praise their intellectual ability while simultaneously giving back to the community that has given them so much with all that being said I can say that as we enter a decade as a program here in this District we are so much more than a robotics team we're a team that does robots yes but we're building the future Engineers artists and business people of the 21st century and that wouldn't have happened without your support so thank you and into the board of education for graciously extending this invitation to speak today and for your unwavering support in building our future thank you yay so it's coming your way you have any questions for these guys just thank you thank you for great teachers let kids and you just take the barriers away and let them go
018to work so thank you it's awesome that comes easily I don't actually know that much about robotics what the other awesome part we didn't mention is we have an amazing network of mentors that come from Worthington Industries Honda like local partners that they bring the knowledge I just kind of get things so so I saw that so the Jegs hats I saw some stickers on so it's a nice public private partnership right he gets a good sponsorship which is fantastic list of all responses Okay so how long did it take to build that that robot so we get three months three months wow the challenge is announced in the first Saturday of the new year if it isn't on New Year's Eve and then um we get six weeks six-ish weeks uh before the first
019competition first Regional competition is held but uh usually we participate in week three competitions and so on and yeah that we work a lot on the weekends we put in probably 15 hours a weekend and a few weeknights in there as well um they also work at yeah so some of it is in Indians I know that I lost count how many hours these particular three have done on their own and still doing all of their schoolwork and their tasks and everything it's a lot and the other issue I think we have which is really a cool issue is we are running out of mentors for these kids because they're so awesome that they have surpassed a lot of the numbers it's amazing so we've actually reached out to our number of engineering and um
020coding saying hey you guys know anyone that can help with you know some Ai and some Vision because they're beyond they're just amazing group kids also want to mention the other thing they did was they do Mentor so I also worked with the elementary teams we have a few at my school we're starting them we're starting to Branch out so a lot of the high schoolers will come down and help with the elementary students they'll also help in the middle here and it's just really great to see them grow and even our you know middle schoolers will come down as well it's a it's a really awesome discontinue and there's some really amazing hits they really are so two Juniors and a senior yeah what's next what are you guys thinking about doing next stop
021I plan to uh major in physics and go into Quantum Computing so a lot of the skills that I learned from robotics mainly python is very transferable to my industry I plan on studying computer science College which the languages and stuff that we use here in robotics is stuff that people are learning in college so we definitely got a huge Head Start I plan on studying uh architecture which is a beautiful blend of Art and Engineering of course and we obviously have both on our team did you all take on different roles as you're building I mean it seems like you're bringing different you know backgrounds and how you're doing it so there are a few different dims uh we have building fabrication who built the robot with power tools shop equipment all kinds of
022stuff we have design who killed right there this only uh designed the robot in professional CAD software that's like they design all of this stuff all the measurements all of that we have code team which is what Rishi and I do we're the leads on that and business all kinds of stuff there's more to and uh Thomas in code he specializes more in the Java side of things so he makes the robot practically drive around he does a lot of stuff with that I do um I also I I mainly do the AI tracking system and making sure that we can shoot balls into the to the Target yeah so once you get that idea that you get you know at the beginning of the year do you all come together and then kind of
023discuss your different teams on and how much time do you spend on that before you actually begin building we like to say that everyone's a designer in the beginning of the day whether you especially as in business or you code everyone has a say in what happens to the robot and we follow the very long engineering design process and the most important step in that is iteration so uh even though our ideas may seem uh good and Flawless in the beginning through a very lengthy iteration process we're able to come to a near uh perfect product so near perfect with quotation marks we like to mimic a lot of what businesses do and our collaboration across teams mimics collaboration across departments in a traditional business sense I love that the realization that you're getting right
024of how how you're learning and how it's impacting what you can do and how you then apply those skills in the future so that's great I might touch on just what you talked about briefly about inspiring the next generation of kids because you guys are really passionate about this and it shines through it gets I mean like I was an English major I have nothing with this but but it inspired me I'm like wow maybe I could build it right but I'm sure like the younger kids right just hearing you all talk hearing the way that you you present it you continue to do that and Inspire them I think that that that's great and we're lucky to have such great ambassadors for this program yeah we like to pride ourselves on taking anyone in
025we'll take anyone who doesn't have experience and will uh we'll teach them we'll make sure that they can actually contribute to the robot I know Thomas just started uh didn't even know the language that he works in primarily now I didn't know the language either until we started working in it yeah I'm just thrilled that we have students coming back to meetings and presenting to us this is the best um I used to teach very very very basic coding like to elementary school students so my tiny brain is blown at what you are all capable of I have a very simple question did you name your robot oh yes here we go look like one of the hardest steps foreign noodles with us you know the thing that's amazing is the good thing about being
026older is that you can see the Long View of what you are all doing and it has nothing to do with the robot it has everything to do with your following a passion communicate communicating to us communicating to everyone watching working in a team so many people are good at things in the world but they struggle on a team and you guys have put it your whole team I mean it's those are the skills that are really going to drive your success in the future so just so impressed I can't stop smiling so thank you for being here thank you [Applause] all right Mr Ray if you get a tough act to follow yeah don't let us down that is a tough act to follow and again like I say all the time when I
027see that kind of stuff it just I feel like the proudest parent out there um you know is seeing what our kids are so capable of doing and then they're obviously their communication and collaboration skills is just phenomenal so thank you to Mr Bachmann and Mrs worth she's a principal at Allen Creek Elementary School and devotes a lot of her time to that program so we are very appreciative of all that they've done so uh see I guess I'm I'm pressing a button Dustin is it on I don't know you usually don't it's usually on for me I got people for that Sons of Guns what's that it's like your first school board meeting yeah well you know top that walked right into that one didn't I all right so there is even other there
028are other great things going on in the in the district so I'd like to start by congratulating congratulating 30 High School seniors who have received the distinguished honor of National Merit semi-finalists as you know um those students represent the top one half of one percent of all of the uh test takers on the PSAT exam so congratulations to those students and their families um we've got a great program going on over at the STEM Academy our biomedical engineering program and the students this past week received their mannequins and as you see on the slide mannequin m-a-n-i-k-i-n is different than a mannequin which is a human-shaped plastic doll located in a store a mannequin for medical or surgical purposes is the correct spelling there so I want somebody to call me out for spelling that incorrectly
029but the the students in the biomedical engineering program had kind of their white coat ceremony like with typical Medical School white coat ceremony but they they uh centered around receiving their mannequins so they will gradually build human models from clay so they start with the skeleton and add other organs and tissues and all the all the different systems over a two-year period so they did receive a grant from the National Education Association and the Olentangy Education Association so our Education Foundation so we're very very proud of that and happy with that support I want to take a moment this uh the Olentangy broadcast journalism programs are recently highlighted this week News ran a story on them as you all know this was part of our 2020 ballot issue to expand the program to add broadcast
030Studios at all four of our high schools orange we'd already put in space at Orange Mr Gordon has done a great job supporting the programs as they've continued to grow this is another one of those experiences our kids get to have that is very rare because not every school district around has has that type of program and if you haven't had an opportunity to watch a live broadcast of any of our our Sports programs they really are very impressive so it gives an opportunity for people that you know aren't here grandparents out of town those kind of things to watch and see the games live not to interrupt but it's been a little bit of an option to covid that that pre-covered we didn't live stream anything right almost every athletic event live stream yeah
031we're starting a chance to do yeah play-by-play and broadcasting and you know they've all really run with it orange kind of was a leader on it all but they've got End Zone cameras and I mean they're doing every it looks like a ESPN event they just they do a great job so feel on the field reporting and so um here was uh this is another great example of kind of like returning back to more normal activities uh we're starting back with field trips this year so our AP environmental students took advantage of having a great natural resource in our backyard and they went down to learn about the history of the dam study biodiversity learn about the Army Corps of Engineers and interestingly enough during their visit they saw a bald eagle which is um
032haven't seen a bald eagle around Alum Creek in a while so that's pretty cool um this is Hispanic uh Hispanic latinx Heritage Month so um highlight there's a lot of activities going on all throughout the district Miss Williams a Spanish teacher at Olentangy High School had a parent in uh teaching a lesson cultural lessons on El Salvador so that just want to highlight that continued work got a big event coming up on October 19th at Berlin High School I really really we've really tried to push this this issue to our parents we're holding a parent Academy event with Bridge Ed and as you know from there'll be panelists from Ohio State Medical Center Worthington Industries JPMorgan Chase Honda and L for construction and I'll highlight the pathways to job and potential opportunities for our students
033we're really proud of this program you know we already had one board presentation on it we got to keep pushing this because I really do think this is a will have a high impact on our ability to have our kids prepared for the workforce of the future and now just press that button I learned that already okay so I think about a month ago we shared the name of the new middle schools mascot the Bruins and tonight we're here to share the imagery that will go with the Berlin Middle School Bruins here we go I think yep so there we go that is the primary logo and the um with the lock up with the name and the secondary um and the name of the school and the name of the mascot and then the
034paw print is their secondary logo as well and I believe you have yep oh yeah and Mr Davis is really going to make this this one so I don't so obviously Berlin's double blue is Cheshire love it they are not they are blue with kind of a lighter brown for and and they're the Cubs thank you which oh in here I have the slide with all of the Middle School map s together so exciting so it's fun to put put a image with the skull and starting to take shape there you go all right thank you Mrs Davis um it is really I mean I know we've you know that's been it was a long project getting all this branding up and going and but now it's out and about and I see the the
035new images it really is uh it's just it's very exciting to see that kids repping and staff and community members all over the place so um as always highlighting our action items we have two retirements of long time teachers in the district Natalie Hunter English teacher at Olentangy high school and Rick saidlacek Associates teacher at Liberty High School I want to thank them for their years of service and and Mr salajik's actually an omt Angie grad and um so he and his family have been pillars of the community for for a long long time so wish them well in their in their retirement um got a contract with Robertson Construction for um the guaranteed maximum pricing and the construction manager at risk services for elementary 17 which will be um getting here to get started
036to open in the fall of 24. a lease contract with Gordon flesh for our copiers for five year term and then a purchase for um from Midwest gym supply for gymnastics equipment all four high schools have been hosting gymnastics events over the years and been renting equipment so they I'm really proud of the athletic directors they came together they pooled their resources so that purchase isn't coming out of our general fund but the athletic directors from all four high schools are chipping in and they're going to share those that equipment and we'll store it here in the district and it'll save us a lot of money in the long run so important dates coming up it's hard to believe already that we are end at the end of the first quarter coming up next at
037the end of next week Liberty's having their alumni Community gathering on October 14th we have our annual Coda day which is a non-school day um and then following at the end of every quarter we do a a teacher work day for our staff and then our Bridge Ed program the state of central Ohio's Workforce again I strongly encourage parents to to attend that we're hoping for great attendance and then um we'll have first quarter report cards out and our next board meeting October 27th which will be at Olin Tangy high school because we'll be honoring the National Merit semi-finalists any questions for Mr Ace thank you very much Mr Jenkins the treasury report if it pleases the board do you care if I get my report from here all right so um three days on
038the job so far don't feel like I'm drinking from the fire hose too much but it'll come I got to be patient I wanted to go over just a few items tonight and I first of all wanted to thank all of our staff because I understand the transition to new health care can can create some angst and some uneasiness and I just ask that all staff members hang in there be patient we have lots of things planned to try to ease that transition um nothing is more nerve-wracking than to think you might lose your doctor lose your network but we certainly are working as hard as we can to make that happen I'd like to give special thanks to Susan Coulson who's our benefits coordinator um in the treasurer's office and the HR department because
039I know they're really working hard and the treasurer's office staff as well is is really doing everything they can to make this go as smoothly as we can for our folks working on the akfer compilation that's not a uh you know a mistake I remember that that particular acronym got flip-flopped about a year ago so contacted and spoke briefly to LGS today have a meeting tomorrow Missy's in the audience and we're meeting with Jennifer also meeting with Madison and Amanda to make sure that we're clicking off the list of things that we have to have there's timelines as you know with meeting gfoa deadlines meeting the Hinkle deadlines of filing by November 30th so so working on that if I could jump in yep at our last board meeting we were given a letter with
040a pre-post page envelope to fill out the second page I set mine in today let's make sure we get those in so that plattenberg can finish their audit yep yep and plattenberg is the only group I haven't had a chance yet this week to contact briefly plattenberg will be doing more of the compliance side as opposed obviously to LGS which is compiling the financial statements also touch base this week and talked with Frontline if that doesn't sound familiar Frontline has bought everything in the educational world including what used to be called forecast five which is our five-year forecast software I just would have met today with Todd and Mark getting all the numbers dialed in for planning for the potential of Elementary at some point in the next four or five years I got to
041get used to saying that as as I'm here I thought we were growing in Pickerington and I really learned when I got up here so planning for that I already met with Tracy McDowell I would have met with her a couple of weeks ago um reviewed some things some some high-level things that I needed to touch base with her about and know that I need to walk into that meeting on the 24th uh prepared for finance and audit to get to chew on the five year just a little bit uh because at this point in time got my work cut out for me but we're going to have that first read at October 27th I figure the best way to learn is to just jump in and do that is pretty much a review of
042my first week everybody has been fantastic it has been a wonderful place to to work the only thing about it so far that's a little frustrating is not the morning traffic but the afternoon I've just I've just found there's no good way to get from there to here without getting caught up but if there's any questions or anything else that the board members would like to ask I'm all ears questions yeah just to emphasize 24th finance and audit committee we were thrilled last night to have a guest at the mental health committee folks don't have to be on the committee to come see what goes on in the committee so um the 24th is finance an audit I'm thinking we're in here I think I'll have to check and get back with you I've got
043plenty of time to find out okay good somewhere in this building all right very good good thank you Mr Jenkins now move to public participation yes tonight we have uh Mr Drew gradowski and he would like to speak to us about title IV I'm sorry that that is an X not a v I apologize sorry uh Drew gradowski 4484 Baker Road uh hello hello again thank you for this opportunity to speak I want to use my time tonight to get to the bottom of this debate on lgbtq plus literature and ended these titles aren't meant for everyone what's appropriate for one might not be appropriate for yours talk to your child and direct them accordingly period the opposing site is repeatedly said it's not about banning books great but then that leads us to wonder
044what the purpose of these performative monologues is they profess to care about our students Mental Health but this seems disingenuous at the September 8th meeting a speaker made their intentions clear by using the space to call upon attendees to come out to comment against the Biden administration's intent to make the protections of lgbtq plus persons under Title IX a federal mandate if if they were generally concerned about the mental health and suicidal inclinations of our students they would advocate for the protections provided by Title IX not the removal so they get their wish those children are vulnerable to bullying and discrimination with no recourse these appearance also assume that the work of our equity and inclusion team has a nefarious intent when they only want to foster a nurturing environment to teach and learn inclusion
045costs nothing and benefits Everyone by building a stronger Community acknowledging and celebrating the unique qualities that make us individuals does not create division it does quite the opposite it builds empathy acceptance and compassion these are characteristics our young people exhibit already and key values to the world that they're starting to create for themselves I think it's wonderful and to be admired not undermined I think it's time to be honest about what's Happening Here these concerned citizens and parents are merely used in this Podium as a bully pulpit it's about Christian nationalists talking points to intimidate this board and the district into conforming to the religious beliefs and political agendas it's the overarching theme on their website social media and news sources they're sewing division in our community wasting our Administration and staff's time they're spreading
046homophobia xenophobia and intolerance with their parochial views they are shameful and cruel to perpetuate this I'm sorry perpet um perpetrate this upon our children thank you for your time okay that's it just the one is it yes I'm sorry now up our first discussion item the first reading of board policy updates Dr Jack fetty our chief academic officer good evening the boards policy committee met on September 19th to review the policies that were provided to you tonight's the first reading if there are any questions or comments about the policies presented um we'll bring them back at the next meeting for uh requested adoption one two policies of note 1439 and 4439 are new policies about holidays um following some state laws around the inclusion of Juneteenth as a recognized holiday and previously holidays were recognized
047in contracts in our district and now they will be recognized in the policy language as well are there any other questions any questions were they largely updates just cleaning up language yes yeah um I think they were uh nothing too major um honestly the major the most significant change this time is the formatting that we provided you the policies and the committee felt it could be clear and they were right and we came up with a way to do it very cleanly I think so that was the most significant change yeah and when we get the policies and as we're looking at in the policy committee it's there's a lot there in the way that it's formatted it's a little tough so this I think is much more streamlined it's very helpful and you know
048we went through all these you know line by line with all the edits and it is a lot of you know just minor updates based on you know legislative changes and things like that but it is good to go through and we did talk through a lot of different aspects of it and how it would you know play out for the community okay any questions for Mr fetty thank you thank you Jeff all right the uh enrollment projection updates here in jurowitz from the facilities committee welcome hello thank you for having me lots of new faces welcome you'll get to know me over the years I'm Sharon jerowitz I'm the chairperson of the facilities committee and would like to present our enrollment projections for this year and please stop me at any time if you
049have any questions I'll try to go pretty quickly know some of you have seen it before it's very similar to what we've seen in the past years so our enrollment projections are based on the first Wednesday enrollment report of September every year so this year it's based on the September 7th enrollment report which you guys have already seen we like to compare what we projected from last year versus what actually happened this year overall we were off by 1.28 on the overall projections mostly the difference was in kindergarten we actually projected more kindergartners than what we had we'll discuss that a little bit more in a little bit that was the grade that was most off almost every other grade came in a little bit higher than what we projected so we think this year
050we have corrected that moving forward we also added this slide to this year's presentation which was comparing what we have projected back in 2017 that was the first year that we started looking at enrollment in this format and using these scenarios in these formulas that we're using and it was five years ago so we were looking at how well we did because our goal is to be more accurate each year and not just for that following year but in the future so we can make sure that we're providing you adequate information for the years that are to come so I think that we've been getting more accurate our projection in 2017 was that we would have 22 700 students we have 23 260 so we're just off by 2.3 percent so we feel that we
051are getting better and that this new format that we're doing is working I think it's important to pause on that because if you would ask me what the last five years would look like five years ago you would have never predicted what we had to go through with covet and everything else and the economy and so to still be within two percent I think it's pretty remarkable it's kind of been a wild ride over these past couple years and again continue to do a forecast to further you out you've got compounding assumptions and it gets less credible right but to be within two percent on 22 000 students 500 hits amazing we do look at this projection mostly for the next year you guys need to plan for what you need next year for classrooms
052for teachers but we know economically you need to plan much further out than that so we feel that trying to be accurate for those outlying years is very important also so our projection for the next 10 years is looking at right now we're at 23 260 in 2032 will be at 27 927 students overall that's preschool through seniors that's a growth of just under 5 000 students over the next 10 years it's interesting to note out in those 20 29 30 years you see every class at the high school level Middle School level all over 2000 right again yeah 20 29 30 6th 7th 8th 9th through 12th everybody's uh or what 30 31 every class is over 2 000. even fourth yeah less than what's going out yeah and how does that play out
053and again this is over a 10-year period yeah so this is like a I'll say a melting Iceberg but it's yeah this is not a rapid change right but it is it's definitely um we'll get to some of the charts that show how exponential I mean you mentioned it earlier um about how it it's growing by a percentage but it's compounding each year when I came here to 304 we had 500 seniors seniors were only at old dangy high school because Liberty opened they never seen a class yeah um so when we look at elementary school by itself this is the the yellow is the past 10 years green is where we are currently blue is the next 10 years so you can see that we're on a rapid growth for Elementary School that's your
054that's all Pre-K 12. yes okay okay and then this is the history of Olentangy throughout time and we joke about this curve I hear laughing isn't it fun it's just going up and up and up at some point it will come down you can quote me on that I don't know when though in whose lifetime yeah not in the next 10 years no it is something that we are looking at very seriously in the facilities committee is when is that Peak and when does it come back down and there's no crystal ball or I wouldn't be here I mean maybe the robotics team can come in and figure this out better seem to have a grasp on this math so maybe they can figure out how to predict this better but it is definitely going
055up so again looking at our overall projections and trying to make sure that our future forecasting is accurate these are the past reports that we've done and you can see how we're kind of fluctuating up and down each year we're kind of trying to re-correct correct that this year's projection is just a little bit higher than what last year's was and we feel that that makes sense because this year every grade came in a little bit higher than what we thought yeah we also compare our projections to what the county is doing the county does an amazing set of reports if you're into numbers they have an amazing website with every chart on there and they do their projections for the whole County and they break it down very nicely for us into the population
056of the ontng district and that's population overall not just students but adults everyone that's living within our district boundaries so in the decade of time between 2020 and 2023 they're saying that that growth should be about 24 percent last year when they did that report they said it was going to be 19 now they're saying 24 that's a big jump we're looking at about 22 percent in our projections right now so we feel we're just a little bit under what they're saying and then for the next decade after that from 2030 to 2040 they're saying 12 percent jump or previously they had said 16 so that's coming down a little bit so they're saying a little bit steeper now tapering off a little bit still growth that overall growth in the past in that 20-year
057span is that up at the top I think I can point with this nope it disappears um it was up there it was it was on the wall and then it wasn't on the screen see it really I can't see it at all it's a mystery so I don't know what I'm pointing at okay so in the 20-year span they're saying growth in Olentangy district is 40 or last year they were saying 38 it keeps growing if you look at it just four years ago they're saying that growth was only going to be 20 and now they're saying it's 40 percent that's amazing and scary so then we look at preschool preschool we do as a basis of a percentage of kindergarten the past 10-year average is that Pre-K is about 30 percent of kindergarten
058that's what we're projecting for the future for it to be this year was a lot higher preschool came in higher than what we had thought um we're kind of balancing that back out moving forward and just looking at that average we think this year just had a spike for some reason this has been the hardest one to predict preschool is very hard to predict yeah I mean it's kind of been all over the place as you can see and we try to look at averages and we try to look at percentages this year we try to look at is it a percentage of first grade instead of percentage of kindergarten we can look at it every way in imaginable we're just going with our gut on this one and saying it's going to be a
059percentage of kindergarten and that's what it's going to be for the future and Jack has promised me that he can make it work whatever the numbers come in at yay Jack I promise he'll try amend okay so kindergarten enrollment kindergarten enrollment is based on new housing inventory this is houses that are being built as you know we're building a lot of houses in the district and single family and multi-family the top bar there is showing single-family new houses over the past several years the average is about 788 new homes that are being permitted um each year this past year was 1029 new homes for multi-family the six-year averageman's 493 this past year was 309 down a little bit if you drive around you wouldn't think that because it's you see them all over but this
060is what the permits are so this isn't necessarily what's been built and people are moving in but that's how we track it when you say multi-family are you saying the 300 permits are those those that's the number of units yes okay yeah yeah so moving forward on our projections we're looking at having 700 new single-family houses each year in the past we looked at does that taper down we feel like it's not tapering down yet it's not what we're seeing it's not what Delaware county is predicting so we're keeping that level right now we are showing that multi-family is tapering down but each year we keep pushing that out so we actually haven't had it really start to taper yet we keep saying we're going to taper it but we really haven't yet but we're
061thinking that that is slowly coming down that they're seeing over the past couple years but it's something that we're definitely trying to keep an eye on you know if we we had a in probably 10 11 12. Flip or multi-family is going faster than a single family do more economic than kind of preference I think it's about surprise that multi-family's trailing a little bit but the question is for for how long right right and we do look at it when we're not showing you every single number that we use for these forecasts but we do look at what the yield is from those and I think Mr Rafe always presents that there aren't as many students coming from the multi-family houses as are coming from the single family and that is exactly what we're seeing
062so we look at that yield number every year of what that is in kindergarten and throughout the board of how many students are we getting from each of those types of units you have to stay mindful with those developers and Zoning because they keep trying to sneak a lot of three three bedroom ones into theirs when they get three bedroom ones then we start getting kids more and more the reality is most of the people in in the multi-families now are are kids that are in school age so they get them up here so that they then prepare themselves to Target an area to move into Mr rape did you say are or not school age or or not spoiled no or not so they're moving in while a house is being built for their
063kids that graduated and they're in that or often it's these divorce families that still have a home in the district and so then both parents have an opportunity to stay in the district which I think affects the yields too so because the kids get counted at the single family so the District kindergarten enrollment throughout the history you can see that we've had a couple dips throughout time where kindergarten does drop and then picks back up we've had a few of those over the last 10 years or we've had a little drop and then we continue back up so this year we feel as another one of those where kindergarten did drop and then we'll start growing again from that point then all of the rest of the grades are based on grade advancement or the
064growth factor and we look at how many kindergartners become first grade first graders become second graders and so on and in years past we've looked at whether it's a two-year average or three year average this year we decided to use a five-year average and we chose that because we felt that the last couple years have been so unusual with covid and after covid and online and just all the different options that we thought that um this year was pretty high last year's was really high and we thought that using those numbers was going to give a false sense of added growth that we don't think that we're going to have so we thought that the five-year average was a good indicator so this is Elementary School the last 10 years the next 10 years and
065you can see how that is growing and then we convert that into how many classrooms that we would actually need and that's based on the number of classrooms that we have and then the student teacher ratios that we have for those different grades so if any of those ratios were to change then our classroom projections would also change so our classroom projections that we show for the next 10 years you can see at the bottom it will say available classrooms is the 503 that we have right now when it gets into the blue which is how many classrooms we have that blue we feel is when we start to need another Elementary School in previous forecasts we looked at that threshold has as being 16 classrooms was our trigger to say hey we need another
066school and that was just one classroom per Elementary School we thought that that was a little bit low a little bit tight moving forward because these classroom projections are assuming that we're equal in grades and will we're equal across all schools that everything is just nicely evenly divided like math can do for you which we know is not actually happening so we thought that we should provide a little bit more cushion so we're looking at having it be two classrooms per school and so that threshold out also grows as the number of elementary schools grow so you can see when we're looking at needing Elementary School 17 which is in the works and then we also have 18 19 and 20 in this 10-year forecast and I think the sheriff's plan what we're trying to
067balance is we have student growth not necessarily where buildings are in buildings where there is necessarily student growth and how how much of redistricting and weird maps and feeder patterns we want to tolerate versus um you know buildings right brick and mortar right yeah yeah if you you don't want to have to re-divide up students every single year because you need to make them fit into a school we need to make sure that we have a little bit more flexibility now we don't want to get into the situation where we're building faster than we need to but we definitely want to make sure that it's on people's radar when we're scheduling and planning for five years 10 years out what do we need do we need land do we need a building where does it
068go you know just to really start thinking about that so we're ahead of the game and not behind which we have been in the past yeah foreign so Middle School's also growing as you can see we do the same thing with it's based on classroom inventory we will be opening another Middle School I don't know what the abbreviation will be for that because it's also a BMS so we put bms6 but we'll have the availability to have 675 core classroom capacity in these six schools 267 classrooms which is pretty amazing but we look at the forecast here and we are looking at the threshold here of once we are at just 12 classroom we say we need to be looking at needing another middle school so we'll be opening number six next year but then
069we'll have a need for number seven within this 10-year forecast sorry so um how did we get two more classrooms into Berlin just to enhancing the design yeah 442. oops sorry I were able to squeeze in a couple extra classes we were able to squeeze in extra classrooms how did we do that Jeff do you remember they stretched it out a little bit it's like a slightly bigger Footprints connector classroom six of them after meeting with the principals we established that they needed two more science rooms so when we brought the instead of a connector we brought the building classrooms into the building so we added 30 foot at each Wing so it was two classrooms on each level each winged made eight so that gave us the two extra science rooms plus the six
070connectors to the building good thank you then high school as you can guess is also growing and we look at this in just number of students we don't look in a classroom because the classroom schedule is so varied amongst the students so just number of students we know that the design capacity for the high schools is one thousand eight hundred the stretch is what we feel that's very comfortable in a high school is about 2 000 students per high school we know that we can do 2155 because we have that at Liberty a couple years ago so we know we can do that so you can see the different blue across the bottom we get into that area where we're above the 2000 students per high school again that's evenly distributed across the district year
07111 we're looking at being in that 2155 range so um capacity is going to be an issue moving forward in the high school also but not necessarily within the 10-year forecast because unbelievably I still get asked when are you going to open your next high school I said not in the foreseeable future right at least to your point not in the next 10 years we don't believe we need one is that fair not in the next 10 years it being open I don't need to even try to put you on the spot yeah you're not putting me on the spot I just don't want to have you think that because it's not on the 10-year forecast it does not mean that we don't need to be thinking about it and talking about it we have
07210 years to Monitor and adjust and take action we have about five years to do that just because of the construction time period the design time period the ballot time period it's not something that we can put off for 10 years and then decide we'll be hurting at that point maybe not us because we might not be here but our students the future that's right and as we look at this we've got three four elementary schools another Middle School you know they're all coming and and they don't just pop up it's just like we talked about it you know the transportation you don't think a bus driver you know they hire and then they're driving a bus the next day right you don't start with the school the next day it takes a lot of
073late time it takes you know there's there's Financial their site plans there's all sorts of this so it's it's certainly sobering to see the way that these numbers are going and I want to Echo we said the facilities Committee just all the incredible work that goes into doing this and it serves our district so well to have such thoughtful and accurate you know forecasts that are coming out um but you know this isn't a surprise to anyone but it is it's sobering right right and we've got to think about how we're going to be doing this how what education is going to look like in 10 years because it may not look like what it's looking like now and and how needs are going to change and how that's going to impact exactly how we
074go about doing all this I can pull out my project 2020 report that in 2008-9 when we talked about what education would look like in 2020 and it looks exactly like it looks like in 2010. we were predicting it would be vastly different so my prediction would be is it's going to be vastly similar to what we have um I use the phrase often for myself having the blessing of standing on the shoulders of giants that planned this District out starting in 1990 when we built oltangie high school in 1998 or nine when they had the foresight to buy 90 acres for Berlin High School That was supposed to open in 2010 we hit a recession and it it didn't open to 2018 but the land was bought 20 years prior they said when's the
075last time we bought the land uh we bought land for Berlin Middle School um that's right because we accelerated we just didn't like the sites we already owned we are we we do own sites we don't own a site big enough for a high school so I do think that's something facilities take should you know would be prudent to put on the table because it's one of the we're not allowed to land speculate that's not it's against the law but it's certainly better to have it not need it need it not have it um we got in that situation when I worked in Westerville we built a high school on she's Todd left he was with 50 Acre Site it's just it's terrible um you know and we I you know the facilities to me
076does a great job of modeling all these capacities which is but you know when we say 650 is ideal as a nice capacity for an elementary school but it can go to 750 in short term um uh redistricting is and I you know anybody who sits at this table should say the word redistricting as often as they can because the community needs to know redistricting is always on the table we can't have a building we're overflowing out of two elementary schools right now Heritage and Liberty Tree we're sending students who move into the district to other buildings not in their attendance area because we just don't have any room at those schools um you know I like 2200 is the round number for the high schools because they hit orange was over 2200 again it's
077not ideal the community decided when we decided to build Liberty 1600 was the ideal and we blew past that so um again it's what the community wants and as willing to pay for um when I got here in O3 I was told 27 elementary schools seven middle schools and five high schools and that was a long time ago somebody made that prediction and obviously with the waves of recessions and those kind of things it changes so I promise you may still be up here giving enrollment reports but I won't be here when that comes through [Music] I'll be moving on well but yet more that makes it all the more valuable how much you care about the district Sharon so but at some point in the future in collaboration with other experts we do want
078to start looking at when that Peak is and how high that is and how many schools that represents and then also where we are at maturity which is what they call when we kind of taper off and the population has evened out and how many schools we are at that point and what do we do with that difference between our maximum and our maturity we don't want to be like some districts who built like crazy and then they end up with schools that are empty so what is that sweet spot of building versus not building and does it do we come up with things that are alternative education type scenarios where we don't need you know some of those Peak buildings because we just need to fill a gap for a few years or something
079so that's something beyond what the facilities can committee covers that's more on the academic side but we are starting to look at what that looks like and when that's coming so we can give you guys a heads up do we still do the um like the maximum build out scenario yeah that's a student potential you can available in and assume it converts and then right what does it convert to okay it's been a couple I think last one was 18 ish it's been a couple years since we've I mean it should be nice well it takes into account is as neighborhoods mature the yields on price points certainly and you know and if they're turning over we've got more data on that because when we we did we've done two of those student potential analysis
080and we use 500 new home starts 750 new homes starting even a thousand new home start average um pretty like high amount of Green Meadow they were the first one to go through right that full cycle of build out everybody graduates and the new people well and that's where now I think we actually when we do the student potential analysis we were making a lot of assumptions about the turnover and because for years the growth was just new people moving into new homes all the building was brand new now we've got people moving into existing homes or people in the district moving into a new home they're already here and then they sell to somebody with three four kids that creates our growth so I think we'll have a lot better data on that to
081run a different student potential analysis which should be done do we know the drivers of the difference I mean the difference is so small it's unbelievable that you get so close with these projections but do we know the drivers like 12th grade 43 it would seem like 12th grade would be a year we're not that far off so do we know is that a question of entrance and exit interviews with students or do we know the drivers or is it so small doesn't matter 12th grade that last column on the right has always been right around 100 percent you look at the two-year average 101.23 five-year average 100 point two six I can't see that far but this year it's higher I don't know I think that that with the other schools are awesome my
082answer to all anomalies and this I have no idea I think if it's a difference if it's different from last year to from last year this year it's kids who went full online last year and got out of our account as Juniors and then came back to us as seniors years you see jumps are first grade sixth grade ninth grade when right they're either coming from parochial education back to public education or whatever so but I would say that most of those people the reason we're 250 off because that's that's again great job at 220 2.3 but we've been inside that we have in the past right so and I think that that's a covet factor that we lost kids who just you know disenrolled and then came back okay yes sir anything else excellent
083job Sharon thank you so much thank you all right we'll now go to the action item so I'll entertain a motion uh to move forward board action item a which is to improve the enrollment projections we just discussed you have a motion please second second any discussion any additional discussion on the enrollment projections right seeing none please call the roll Dr Wallach yes Dr Wise yes Mr O'Brien yes Mr dabaco yes Mr Lester yes all right uh Mr Rafe yes sir please present the superintendent action present superintendent action items a through J for approval I have a motion please sub mode second could I have a second yes yes any discussion on the superintendent action items all right uh seeing none please call the roll Mr Jenkins Dr Wise Mr O'Brien yes Mr dabaco yes
084Mr Lester yes Dr Wallach yes all right now entertain a motion to go into executive session pursuant to the higher Revised Code 121-22 [Music] purpose is to conference with attorneys concerning pending legal action and manage required to be kept confidential pursuant to state and federal law so I have a motion please second any second as well in terms of discussion we will um we will return only to adjourn we will not will not be taking any action when we come back so with that please call the roll Mr O'Brien yes Dr dabaco yes Mr Lester yes Dr Wallach yes Dr Wise yes all right thank you very much where are we going to uh back to order at 9 12 P.M well that'll entertain a motion to adjourn so move second any discussion see none
085Mr Jenkins please call the roll Dr dabberkow hurricane it's okay absolutely yes Mr Lester yes Dr Wallach yes Dr Wise yes Mr O'Brien yes we are adjourned thank you all righty