001all right good evening everybody today is thursday june 23rd this is it's 6 30 p.m this is the olympia board of education a regular meeting i will call the meeting to order uh miss hatfield please call the roll dr daberko present mr lester here mr o'brien here and dr weiss here thank you please stand and join me in the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all [Music] all right i will uh sorry entertain a motion to approve the agenda as written we have no amendments or a demon all right any discussion on the agenda all right please call the royal miss hatfield mr lester yes dr debraco yes
002dr weiss yes and mr o'brien yes thank you all right we'll go to the board presidents report so let me start with um some comments and we'll open up the discussion so on uh on june 13th governor dewine signed house bill 99 into law that provided an update on new and ongoing school safety initiatives in ohio among other things this bill allows boards of education to permit teachers to carry firearms in their districts and lowers the state mandated training requirements to do so the bill also makes it clear that boards of education are the decision makers as to whether this practice is adopted in their districts we appreciate the state's attention to this important issue of school safety which is a topic we take seriously and we continue to discuss in a variety of ways
003throughout the summer and during the year ahead we are also thankful to our community for their ongoing support of the investments and enhancements we have made to our security strategy we've been able to expand the number of school resource officers and add security vestibules to all of our buildings providing an environment where our students and staff can feel safe these are just two examples of actions taken and or underway to continue to ensure we have a comprehensive security strategy as to house bill 99 in particular the board has to decide what is right for all in tangie schools board policy 3217 weapons prohibits weapons in our schools and on our property unless otherwise that's used by the board so the board does not permit teachers to carry firearms i'd like to take the opportunity to
004ask my fellow board members to share their thoughts so whether they believe this practice should be changed in light of house bill who wants to go first sure i will thank you um and thank you so much for that summary and it's uh this is truly a very important issue it's one that's on the minds of a lot of community members we heard from a lot of people over the past uh week or so as this came out this is something that we all take extraordinarily seriously not just as board members but as parents we're all parents of children in the schools um and just like all of you all and all of you that are out there watching we want to see all the kids come home safely every day for me i don't
005believe that arming teachers in our schools is a good idea for a couple of reasons first of all when we think about these sorts of situations crisis situations we want to have the people who are the experts in that who have the best training the best expertise that are going forward with these sorts of things that would be our police our resource officers individuals like that having teachers who have very low training requirements and we could certainly set higher training requirements you know it was previously around 700 hours but having people you know who are not experts in that whose job is not to do that doesn't make sense to me our teacher's job is to teach we want them to take training to be able to teach to to better support our kids and
006time that we take away from that is time away from doing what they're they're supposed to be doing which is maximizing learning second i'm very concerned about adding additional weapons in schools that teachers have to keep track of that we worry about are they going to be secured how is that going to play out um it raises concerns about accidents or other things taking uh taking place that concerns me and last we are in an area where we are very fortunate in our area um to have a lot of local resources we have police we have school resource officers we have all sorts of other people that can respond very very very quickly to these sorts of things and they are the experts in these areas so it is certainly something that we have to
007think about from a lot of different angles a lot of different respects we're going to continue as president o'brien said to talk about this over the course of the summer look at things like mental health look at things like additional school safety and other things like that we take this seriously we're going to continue to take it seriously but this particular thing to me i only speak for myself i don't believe it's a good idea to have teachers themselves uh being armed in accordance with this them okay and i'm going to agree with mr lester i do not agree with and having teachers with the weapons or a gun in school again we all have our children i'm married to a school teacher so my stance is very firm on not having that yeah i
008mean i come from a different perspective i grew up with guns in the home my dad and mom were very diligent to teach us we i remember as a young person about my son's age now i took a class about how to just do everything you have to do with guns because our focus was on hunting but also just safety in the home so this issue is personal to me because i'm not afraid of guns i don't get afraid when my neighbors have them i trust them i know them but 21 years of teaching and understanding that safety is the most important thing on my heart and mind every day as a teacher and as a board member i do not want to arm teachers in my schools i don't think that will address the
009problem 24 hours is just not enough time to become an expert at something so crucial as having a weapon in our school so it's passion i mean i state when we hear things that are happening in our schools it does keep me up at night i never knew it would be like this with so many things with happening with kids but we don't arming our teachers is not our solution a similar terminal message for me so i have no problem with responsible gun ownership this isn't about being anti-guns i believe we have sufficient and effective strategies to keep our students and staff safe and we will continue to evolve those strategies we will have um director susie and employee sheriff martin in the meeting in august to talk about our our safety strategies which i
010think will be important to continue to inform the community on what we are doing to keep the schools and staff safe so so with that given these thoughts i don't see any appetite to change board policy 3217 uh and we again will continue to to um implement here to its security measures and the board will continue to receive regular security briefings from direct to susie and we will continue to model this issue so anything else no all right that is all i had for the board presence report now i'll entertain a motion to go into an executive session uh as permitted by section 121.22 of the ohio revised code to discuss the appointment of a public official i have a motion please okay so moved second second in terms of discussion we will come back
011to take action i do um we will take every effort to be brief because i know people are here for other things so we will try to be brief and move back in i'm going to call it 15 minutes or less okay please call the roll dr daberko yes mr lester yes dr weiss yes and mr o'brien yes thank you i have reset all right it is uh 6 48 i'll call to be back to order we'll move on to our next agenda item item six while now entertain a motion to appoint a new board member mr o'brien i will move to appoint libby wallock to the only tangy school district board of education have a second please oh second any discussion on the uh vote to appoint libby wallach as our next board member
012i'll just say this in terms of the process you know we had again 28 people put their 27-20 people put the name forward really appreciate the investment of time and energy into that process the application and interview process for those folks we would hope that they would further that interest and get involved in committees um with the board so with that uh please call the role is that film dr debraco yes mr lester yes mr o'brien yes and dr weiss yes thank you all right so now we'll call up um dr wallach to come and be sworn in congratulations i have a bag for you [Music] distracted by the bag so hi excuse me please raise your right hand and i please state your name i elizabeth wallace do you solemnly swear do solemnly swear
013that i will support the constitution of the united states and i will support the constitution of the united states and the constitution of the state of ohio and the constitution of the state of ohio and that i will faithfully and impartially and i will faithfully and partially discharge my duties discharge my duties as a member of the board of education as a member of the board of education in and for in and for the olin king local school district in delaware county ohio the olintangia local school district in delaware county ohio to the best of my ability to the best of my ability and in accordance with the laws and in accordance with the laws now in effect now in effect and hereafter to be enacted and hereafter to be enacted during my continuance in
014said office during my continuance inside office until my successor is chosen and qualified until my successor is chosen and qualified congratulations [Applause] [Music] congratulations thank you sir dr wallace congratulations all right we'll now move on to the presentation items uh we'll um we have the community partner recognition award awards dr lakisha wise will then take over the agenda from her seat yes all right good evening and welcome tonight the board will recognize community members who have given their time and talent to enrich our schools the olympia board of education established the community service awards in 1986 to honor community residents who have had a major impact on our children's education through their volunteer efforts or significant monetary or in-kind donations i am going to name each of the award winners and read to you some
015comments provided by those who nominated them when you when your name is called please come forward to accept your award and have your photo taken with superintendent mark rafe and board president kevin o'brien we'd also like to take a group picture of all out of all of our outstanding community service award winners so after all the awards are presented please gather outside the main entrance for a group photo first michelle kosner nominated by shell meadows elementary michelle kosner played an instrumental role in establishing the first shell meadow's parent-teacher organization during this time she personally donated items to the school including the mascot monarch monty michelle has helped to lead various community events parent volunteers and always advocates for what is best for our students she has paved the way for the continued success and support
016of the shell meadows pto thank you michelle [Music] dr lisa and mr william davison [Applause] especially on their behalf there's karen welton from davidson orthodontics dr lisa and mr william davidson have been a remarkable support over the years to the staff and students of wyandotte run elementary many have benefited from their generosity both monetarily and through their educational visits to classrooms most recently their donation of water bottles for students during covid was extremely beneficial for those students that would forget them at home we appreciate their help and kindness to wyandotte elementary thank you [Applause] jill lammy nominated by olin tangi orange high school marching pioneers [Applause] jill lambie has served the past four years in multiple capacities supporting the performing arts programs at orange high school a large portion of her service has been volunteering
017in the outdoor concession stand a long-standing fundraiser that supports the band choir orchestra and drama programs jill has given five to 15 hours of service per week over the past two years as the outdoor concessions lead her commitment to providing support to the performing arts programs through this fundraising effort is greatly appreciated by the directors students and parents we would like to thank joe lammy and recognize her for her service as an olympic schools community partner congratulations [Applause] mary lorenz nominated by wyandotte run elementary school mary lorenz is a valued community partner as our pto co-president she is always working to make why not run elementary better school a better school we are grateful for the support of our pto and volunteers miss lorenz has donated her time and talent to make the front entrance
018of wine.run look more student friendly volunteers at all events and oversees the building's local wear sales we appreciate all she has done for y dot run staff and students felida moran nominated by walnut creek elementary felida moran has long served as the pto present at walnut president at walnut creek elementary adversity has been a large part of her presidency as it was during covet falida went out of her way to find ways to keep the pto involved and successful during such a crazy time during the initial lockdown phase she created fun contests and activities that students can do at home she would share results via social media to keep students excited and engaged in these activities in addition she created a covet friendly movie night that was drive-in theater style her efforts also included spearheading
019successful fundraisers that allowed the students at walnut creek to receive additional materials and supplies that they would not get without the pto support ms moran organized charitable giving opportunities for students and families she even coordinated for walnut creek to receive office equipment from her own company felida communicates constantly with administrators at walnut creek and is always trying to support the learning programs at walnut creek she has been instrumental in revamping the book room and providing new engaging guided reading materials thank you for your amazing and supporting services to walnut creek elementary [Applause] ashley and cylon wise nominated by berkshire middle school the wise family through their creation of the parent diversity network have worked to support district diversity equity and inclusion initiatives what started out as a series of informal conversations with diverse district families
020and their allies has blossomed into a network that aims to meet the needs of the entire community ashley and salon wise have worked to provide opportunities for education and outreach safe spaces for difficult conversations and an array of other services to further the district's mission of facilitating maximum learning for all students thank you ashley and salon [Applause] all right we have our next um presentation it's one of my favorite presentations of the year because blanco always brings us treats so miss bethany lenko our supervisor thank you mr o'brien i love to hear that i am your favorite i won't tell anyone else um your secrets all the directors are my favorites um so thank you for having me here this evening and like mr o'brien said i had to keep with my tradition of bringing
021treats and snacks for everyone so on your table you have a sparkling ice which probably most of you of you are familiar with because they're available retaily but we do sell those all a car at our high school level because they are compliant with smart snacks and then i also have a basket of some snacks so i have first um i have what's called cool tropics and this um it's a shelf stable product but you freeze it and then you serve it to the students and it counts as a fruit option so it's 100 fruit juice um so kids obviously really like it because it's nice and colorful and it um tastes really good for a fruit option and then i have some regular crispy treats and some strawberry crispy treats that all are school
022compliant so i'll give mr reef the basket first and few promises to pass it down without emptying it one of the things we learned in teacher school is if it's free for me but if you take a cool tropics make sure you take it home and freeze it because it's not meant to be consumed in that manner but um okay so i am here tonight just to give an update about the food service department um kind of what happened this past school year and what we're looking for into this next um 2022-23 school year so just as an overview the food service department we are a sponsor of the national school lunch and the school breakfast program which means we are overseen by the united states department of agriculture or the usda at a federal
023level and then locally we are overseen by the ohio department of education the office of nutrition so they are the ones that come in every couple of years and they will do an audit of our program to ensure that we're following all of the rules and regulations that usda has set up we are meant to operate as a non-profit department we have all of our kitchens um all of our schools have on-site kitchens we have 25 kitchens each of those kitchens has a manager so we have 25 managers now with shell meadows opening and we have over a hundred food service workers and then in a support um capacity we have one maintenance man um mr josh hershey who does a wonderful job maintaining all of our equipment two administrative assistants kim profile and stacy
024quinn who are always busy with paying bills ordering food and making sure i'm staying on task too two assistant supervisors michelle mancini and michelle palo so it's very easy both michelle's keep it easy and then one supervisor myself so as a recap for the 2021-22 school year as most people are aware usda issued waivers back in april of 2021 which allowed us to continue offering meals at no cost to students under what they call the seamless summer option or sso and this was the second year in the row that we were able to offer meals at no cost under the seamless summer option every meal served to a student is reimbursed at the federal government is reimbursed by the federal government at the federal reimbursement rate it doesn't take into account the student's eligibility status
025everyone is reimbursed at the free rate i've included on this slide the reimbursement rates we received from august until december so for each breakfast that was served during those during those months we got over 2.46 and then for each lunch served we got over 4.31 cents and since it's meant to operate typically under this in summer hence why it's called sema summer option they adjust those rates in january of each year so in january they actually increased our reimbursement and we got two dollars and sixty cents for each breakfast and then four dollars and fifty six cents for each lunch served and that was through may um and just so everyone realized every student is eligible for one breakfast and one lunch each day that we operate so here are the numbers that we did
026for the school year um i did an average per day and then our yearly totals so for breakfast on average we did 3989 breakfasts per day for a total of 678 000 breakfasts for the year that was an increase of over 200 percent pre-shut down so we saw a lot of students a lot more students coming through the breakfast line which was awesome for lunch on average we did 13 663 lunches per day for a total of two mil 2.3 over 2.3 million lunches served that was also an increase of about 45 compared to shut down and then our a la carte equivalents we were doing about 6415 per day so for over a million a la carte equivalents for the school year that was down a little bit compared to pre-shutdown about 16 but
027obviously we had a lot more kids still coming through the line and they were instead of buying a la cart they were likely making it a meal which is what we wanted to see so total um on average per day we were serving 24 066 meals per day um and served over four million meals as a total pre-shutdown we had never served over 3 million meals so to serve over 4 million was a great feat so it was nice to see so many students taking advantage of those meals at no cost getting a breakfast getting a lunch um and it was also amazing to see our food service dap staff step up to that challenge of having that many more kids come through the meat come through their line and be able to service them
028in the same way they were beforehand so again so breakfast and lunch you had the federal reimbursement but the a la carte we kind of had to manage on our own correct which looks like you did a great job if we're generating twenty six thousand dollars a day in net net profit right so our revenue was about eighty nine was almost ninety thousand a day um and our expenses were about 63 000 so we were able to generate a profit which is why on the board agenda agenda you'll see that we are repaying back two million dollars that we were of the three million that we were given over the course of the two years that we um were under either when we were shut down or under the hybrid attendance model so um yeah
029so that's that's why because our reimbursement was so high and we had so many kids coming through the breakfast and lunch lines i think that's great news yeah any other questions about that inside okay we did even with the increase numbers we did experience some challenges um so staffing was one of them obviously with the amount of meals we were serving in some and most of the buildings we were we were serving those increased meals with the same amount of staff if not less staff um and obviously we had staff that were maybe isolating because of positive coveted cases um so that was one of our challenges um supply chain disruptions out of stocks um we were lucky enough that we already worked with two main line distributors um cisco cleveland and gfs springfield so
030we had access to both of those um distributors so we were able if one distributor was out we were hopeful that the other one would have it um but every friday was our gfs out of stocks and what used to take a half hour to do was taking all day to go through all those out of stocks figuring out what we're going to order paper products was a huge challenge especially in the fall you couldn't get five compartment trays at all if you found a case you were like hitting the lottery and if you could get it at a good price you're just jumping out of your seat but we got creative we bought plates we took to-go containers and cut them in half so the students had something to put their food on to
031so they could go eat it food like i already talked about we had a lot of out of stocks but we had we got a little a little bit more flexible with our menu and made some changes to the menu to allow for some flexibility so for example at the elementary level we used to be very specific french toast with sausage or french toast with eggs instead we changed it to brunch for lunch entree so it could be french toast it could be waffles it could be pancakes we just couldn't guarantee what it was we would be able to get at that time we experienced price increases throughout the school year as it relates to paper products and our chicken products and even some of our vendors started putting fuel surcharges on their deliveries so
032those are just some of the challenges we experienced throughout the school year okay now planning for this coming 2022-23 school year so the waivers that allowed us to operate under the seamless summer option they expired on our last day of school so on march 26th have expired for us so that means meals will be going will no longer be available at no cost to all students now as i was coming down here there's been some movement by congress to pass some additional flexibilities the house actually passed an act um this afternoon so we'll have to work through it to see exactly what that means for us um but they're trying to get it passed by june 30th because that's when the national waivers officially expire so so stay tuned things could be changing um but
033as of right now meals will be going back to being an eligibility-based pricing so meals will not be available at no cost to students next school year it'll be back to pre-pandemic it'll be based on paid reduced and free we will have free and reduced meal applications available starting july 1 that's a usda timeline you can't have them available until july 1. so families that believe they can qualify believe they qualify can apply the federal meal reimbursement rates will decrea decrease back to pre-pandemic so pre-pandemic our reimbursement rate was three dollars and 41 cents for a free and reduced meal and as you saw on the prior slides we were at over four dollars and fifty cents um and then our meal charge procedure will go back into effect for students if they do not
034have money on their lunch account um so that's what we see for next year happening um i guess my only ask is just to make sure that we put out sufficient communication to parents so that there's no surprise yes when students come back in august also they have to pay they've kind of gone through two years of not paying we just got gotta over communicate that yes and i've already talked to communications department about how we're gonna approach communicating it to the community so they are aware because we don't want surprises we don't want you know kids being upset in the lunch line so yes that is our plan for sure thank you so challenges we already anticipate for next school year we've already seen our food and supply prices are going to increase so
035we are a member of a food co-op food cooperative and of that bid of the top 50 items purchased we see a 20 increase of those items there was about a third of the items that were no bid items which means the distributor may be stocking it but they're not willing to lock in a price for the school year because of the variation of the market right now distributors can change their price with a 30-day notice and then locally i took our top 20 items purchased by volume and i saw a 24.27 percent increase in our food and supplies of those top 20 items by volume so that's a challenge that we know we're going to have to work through a decrease in revenue per meal so like we already talked about the reimbursement from
036the federal government is likely going to go down and we were used to getting the 4.50 cents this past year concerns over product availability to meet the meal pattern and nutritional requirements so part of the waivers with seamless summer it waived any financial penalty for not meeting the meal pattern because you couldn't procure certain items well because with the waivers expiring that now we could be have fiscal penalties if we're not following the meal pattern and then kind of like what you said mr o'brien re-educating that olympia community on the meal program because we've had two years of meals being available at no cost because you think about a student who's in second grade or going into second grade kindergarten first grade they've never paid for a meal so re-educating those families as to now
037why you have to pay for them when you haven't had to pay for them the past two years um with some of the financial penalties relative to the meal patterns is that part of that legislation that's going through because i imagine with you know looking at possibly with the wheat you know issues and all of that it's concerning yes i believe that's in the legislation just exactly what it says i don't know yet but hopefully so because there's a lot of supply chain issues with getting getting whole grain breads and products like that too mr o'brien if i could ask a question or two um what percentage of the total amount of food that we buy are those top 50 items is that pretty much everything or no it's a pretty small i mean not
038small i mean our order guide has several hundred items island that we purchase um but the top 50 items was a 20 just nationwide we're seeing about a fifteen twenty percent increase in food okay [Music] i guess to dr jabaco's point the food service fund has sufficient it's like cash or capital in it so we can weather some pressure on expenses and not automatically increase the price but it just buys us time until ultimately we're going to have to increase the price per meal the fact that we've got a surplus in that fund buys us some time to to weather some of the inflation pressure for it automatically results in a price increase is that fair it's fair um so my next slide it's talking about meal prices so right we do have we do
039have some carry over we are repaying back two million um and then we have um paying employees over the summer and then all of our startup costs um it's recommended to have a three-month operating balance in our account which is about two two and a half million um [Music] sorry all right um so we want to make sure we have that in case i mean we saw a case in point with the with the shutdown we went through our reserves very quickly and had to be supplemented by the general fund so when we talked with mrs linko just to kind of give you a little bit more information we've been tracking the fiscal year in uncovered balance it's roughly 5.4 million paying back two leaves about 3.4 million traditionally to mrs linko's point you would
040see roughly 2 million dollars would suffice for startup costs but with the increase we're not quite sure if that'll cover it so we've left more than we traditionally would have in her service fund to make sure that startup costs are met in the five-year forecast assumes additional transfers correct um in the five-year forecast no we did not put the transfer in our may update okay um so this is going to help improve the outcome of the five-year forecast for the november update and then this next slide has kind of our school meals price history since 2010. um so pre-shutdown um back in 2019-20 our elementary meal price was 2 dollars and 50 cents our middle school meal price was 2.75 and at the high school we had a tiered lunch price at three or 350
041that was based upon what entree the students selected dictated what the cost was and our breakfast is a dollar fifty currently um and because of our food costs increase of over 20 percent um we were going to be recommending um likely at the next board meeting but we'll have to see what happens with this legislation about a 50 cent increase at all grade levels for lunches and then a 25 increase at breakfast so that would take elementary up to three dollars middle school 325 and then high school 350 or four dollars and then breakfast at seventy five um by doing so with the food cost increase it's basically going to cover our food cost increase so we can continue to service the students in the same manner that we have the past sever the past
042and years past do we have a a sense of the average student how many pre-pandemic recognizing that the past two years have been off the how many meals the average student gets in a year to look at the financial impact of that on on a family right if you're looking at okay i expect to have you know 200 meals or you know whatever it is how much of an additional cost that would be i don't have the number by student i typically just do it by day and then a yearly so like pre pandemic we were usually under 10 000 meals per day so we could divide that out by how many students um to see how many meals they're buying on average i can tell you my students buy every day so just thinking
043through the math it sounds like it's probably about 100 to 200 more a year if a child buys breakfast and lunch um if a dollar a meal right i mean sorry 50 cents a meal 50 cents for lunch and then 25 cents for breakfast yeah so 70 75 cents a day if they if they are purchasing both lunch and breakfast now if um is that good on my numbers but the rate increase is still less than the inflationary increase you can 18 to 20 on the rate and inflation costs are going up 24 so at least increasing the rate less than what we're seeing in terms of inflation pressure at least on the top 20 items in the sku so it's interesting that all your prices over the last 10 years have been less than
044inflation because i think over the last decade inflation is about 33 over the last decade and you're only going up not even close to that um a quarter in breakfast i mean right we and so i'm i'm saying that's a good thing right i mean we try not to raise lunch prices it's never a goal to raise lunch prices we've only raised when we've had to we've only typically raised the one we had to so i can't remember the year that it started and when we had to it was because the federal government yes wouldn't reimburse us if we didn't correct the food service fund needed the money is because the way the reimbursement is is written we had to raise prices to continue to get reimbursed correct because i think that's important designation because
045we don't just raise prices because we can it's not market-based pricing uh we just raise raise prices when we have to right it's lunch price equity which was part of child nutrition reauthorization because you had they were basically trying to get school districts to raise their paid lunch prices to where the reimbursement was at for the free reduced price meals because a lot of school districts were using the funds that the reimbursement they were receiving from their free and reduced students to offset the cost of the paid lunches um if that makes sense yeah well and i mean it's very clear that we're significantly impacted by the supply chain right i mean no doubt and we're seeing this in all sectors right i mean costs are going up all around and we're not immune to
046that um so you know don't take my question as critical right but it's in thinking through you know this is going to be a change for people and and so i think it's going to be really important for people to understand you know depending on where the legislation goes what that looks like and as we're considering it just what that impact is on each you know each individual family luckily we've been getting um you know very timely support for families by having these no cost things for the past two years i mean that's significant um and i think people you know need to understand that as well but a lot of this being a change and being a significant change is just very important that we're very clear with people um and and for us
047to be clear as we're working through it yes yes what you're referring to that passed is that the keep kids fit fed act is what they passed today is that part of that oh keeps good yes keep kids fed act yes sorry yes [Applause] there's been a couple of different legislations they've tried to get past and this is the one that seems to have more movement than the other ones um because it did pass the house but it has to pass the senate and sounds like there's some um senators that maybe are very are not for it so i guess given the uncertainty around the legislation is it appropriate for us to we probably shouldn't vote on a price increase until we understand what the legislative impact is right it's not on the board agenda
048to um approve tonight's this was kind of the preliminary ground work and this legislation came up very quickly yeah so which is unusual yeah exactly i'm glad you said that i wasn't yeah um and that's all i have unless anyone has any other questions thank you for what you do oh thank you i enjoy it every day is a fun day when i come to work yeah my kids enjoy way too much of your hard work so i take that like i told you i take that as a compliment when they like it that much so thank you and thank you i always invite you to come to the cafeteria if you ever want to eat lunch or breakfast let me know i'd be happy to meet you make sure you bring a debit card
049all right next up is the superintendent's report mr ray good evening good evening everyone thank you all for being here as usual um start off with some good news to share berlin high school was named america's most spirited high school by varsity brands and rusty brands is a marketing company that supports schools throughout the country um and the work they do to create you know a unique student experience so berlin uh it's pretty amazing after four years in existence um they were awarded a 25 000 cash prize that they'll be uh presented probably at uh opening school pep rally that mr spinner will be able to use uh to again enhance the student experience at berlin high school so congratulations to them as you know we have a lot of summer activity going on uh
050in the areas of enrichment so you see here our c program ran from june 6 through the 16th with all kinds of various activities the last time we ran in person c we had 700 courses this time we had over a thousand courses so our kids were really uh eager to take advantage of those enrichment activities and then we also have a lot of intervention activities going on so um our only tangy summer intervention academy and extended school years where we extended school year services are happening all throughout the district so continuing support academic growth throughout the summer for the students that need that so that's pretty brief it's one of my briefer living the mission segments so i'll hit the action items we have quite a few administrators on the on the docket two
051elementary principles dana kimchi is moving over to johnny k corners elementary school and dane has been with us for seven years as assistant principal at old tangy meadows and then michael warren is coming to us from pittsburgh public schools he is going to be the new principal at arrowhead elementary school and then we have four other assistant principals now the dana has moved over we are down to one administrative appointment left to do and mrs baker at meadows will be starting that very quickly and then we have a couple furniture purchases as our normal um process to to re replenish the furniture supply throughout the district so there's two furniture purchases and then uh cyber coverage uh uh here is is something that has become very very um necessary unfortunately and very very expensive mr
052gordon went through a very very lengthy process to just get us the coverage that we do have here on the agenda so but it is certainly necessary because we don't want any of our staff or student or fiscal data being being breached so and then our next board meeting is july 7th and uh it's always interesting at that meeting i'll have the opening of school dates so it's a sign of summer just flying by questions any questions mr rafe nope thank you mr rafe thank you yes all right ms hatfield the treasurer congratulations dr wallach welcome be able to do it without that big ugly brace i had for a while i'm so good evening i wanted to give you um an update of the district debt profile this is an item that we have
053been working on as you know we have been issuing the segments of debt that we were that was voter approved with the 2020 ballot items so we have issued that last piece of that debt the 27 million that was sold this spring is now officially on board and on hand for the construction of elementary 17. so we're excited to have that wrapped up with that we have some new statistics that we wanted to talk about again just to reiterate to our community we have one of the highest credit ratings available double a1 with moody's and a triple a with s p global which means that the debt that we carry is at the lowest interest rates possible it's considered a very secure investment to purchase bonds sold by olentangy schools so that's really good to
054share with our community our outstanding par is at 433 million but more than half of that 433 million about 51 percent is actually par that's been generated through refunding meaning that we are constantly looking at when we can refund debt that was previously issued to get it at a cheaper interest rate over the last several years we've been having refundings come to the board for approval quite frequently and with markets trending as they are with interest rates and inflationary rates as mrs linko just discussed with you i have a feeling that those are going to slow down a little bit but we will continue to watch the market and take a look at any options that are coming up in the future so good news to report for the district with our debt profile we
055do know of two fiscal year end variances that we will see as we close our fiscal year end is june 30th we are wrapping up that process as we speak but these two particular items are variances that are going to be positive for the district as compared to the five-year forecast the first item is approximately 1.6 million received from the delaware county auditor's office it was returned collection fees so about 300 000 of that will be applied to the debt service fund which we use to pay off the voted debt and permanent improvement fund which we use to make capital improvements that are shorter than a 30-year lifespan the rest of that is related directly related excuse me to the general fund so the general fund is what shows up on the forecast that's what
056our five-year forecast reflects but we do have a differentiation in how that has to po post just by accounting standards a little more than half about 850 000 will be posted as a receipt of a prior year expense which shows up as revenue on the five-year forecast and then 450 thousand dollars reduction of expenditure which shows up as a lesser expense on the five-year forecast so we've referenced those line items to kind of help make that differentiation as we talk about those numbers once we close we'll have a full report but that will help kind of give you context to how those numbers come through the five-year forecast um and then again as we discussed a little bit with mrs linko's presentation a two million dollar transfer from the food service back to the general
057fund which shows up on forecast line 2.040 we took a really conservative approach with having this not a part of our may five year forecast again trying to make sure we were going through our numbers um having reference for whether or not the summer programs and free breakfasts and lunch would be offered this upcoming year inflationary rates etc we really left it out of the forecast so that we could get mrs linko closer to the completion of the fiscal year and have a better understanding of where she was at so happy to report that this is about 67 percent of the total transfer of 3 million so we're excited that we are able to complete that before fiscal year end but it will show as a variance and then treasure action items for this evening
058we have our may financials which line up with our five year forecast we try to we do make the five-year forecast report out in may but because of just general operations and when we close that we're just bringing the may financials forward for official approval we have amended appropriations our last budget changes for this current fiscal year we also have our may board meeting minutes for both may meetings um a donation of over eleven hundred dollars for supplemental lacrosse coaching from olentangy athletic boosters we are always so grateful for those donations not only monetary but in-kind donations especially as we celebrate our park community partners who are with us this evening as awardees and then finally our permanent appropriations for fiscal year 23 that's setting the budget for next fiscal year we have presented the
059general fund budget through the five-year forecast presentation and given you quite a few details on that this permanent appropriation also brings in the other funds that we monitor from everything from our self-insured health account through food service through student activities and athletic funds so all of those funds are encompassed in this particular item are there questions i can answer for you regarding all of that information a lot of financial numbers right well thank you i appreciate your attention as we go through that all right so the next agenda item is public participation do we have any public participation no there is none this evening thank you okay now move to the board action items so i'll present board action items a and b which is a um it's likely easy to correct uh salary increase
060that we missed and then the transfer that uh was halfway referred to so with that okay entertain a motion to approve board accidents a and b second please any discussion all right please call the roll mr lester yes dr weiss yes dr daberko yes dr wallach i will abstain and mr o'brien yes uh miss hatfield going to present the treasure accident uh yes please i would like to present treasure action items a through e for your approval please so move second i hear a second any discussion on the uh treasure axes items a through e seeing none please call the roll dr weiss yes dr dabra co yes mr lester yes dr wallick abstain and mr o'brien thank you ray would you please present the superintendent action items yes sir i'd like to present superintendent
061action items a through f for approval motion so moved in a second second any discussion all right please call the roll mr lester yes dr weiss yes dr debra ko yes dr wallach abstain and mr o'brien yes i'll now entertain a motion to adjourn um so moved second second our next one i can't go that fast next meeting is july 7th back here please call the roll dr daberko yes dr weiss yes mr lester yes dr wallach yes and mr o'brien yes thank you you