Olentangy Schools Board of Education, 10.12.21 Meeting

001you hear me now okay it's uh 6 30 so we're gonna get started we have a big agenda tonight so with that mrs hatfield can you please call the role mr king yes here thank you whatever this is patrick here mr o'brien here mrs fiesel here and dr white here thank you please stand and join me in sing the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all welcome everybody we have some great presentations and discussion items tonight i do not see any changes to the agenda so i would like uh have a motion to approve the agenda as presented second okay can you call the roll please this is

002patrick yes dr white yes mr king yes mr o'brien yes and mrs yes thank you our first presentation is from jeanette kenney she's the director of data and continuous improvement and i always have great questions for her and she is going to be giving us an overview of the state report card results as we have them today good evening thanks for having me and thanks for allowing me to share like julie said some of the data that we have today so the state report card for this year is we have some preliminary results it is expected to be released on thursday october 14th so tonight i'll be sharing what we know tonight one of the things that we do know is due to covet the state report card similar to last year is not going

003to be calculated with any sort of grades or any sort of rankings so any available data from state tests and other outside sources is going to be reported but there will be no grades or rankings so to go through some of the different components of the report card the largest one that we often talk about is achievement and one of those being indicators so that is based on how our students have performed on ohio state tests that we administered to all of our students in the spring and it measures the proficiency percentages uh the state kind of level is 80 is the goal um we would have met if this was going to be kind of graded um 18 of the 21. so we still you know have some work to do we've missed three

004of them but compared to some of the other districts that we've talked about that is very strong indication of how our students performed on our state test this past spring the other piece of the achievement component is the performance index and this is one that we talk about quite often you can see how it's calculated based on not just proficiency but how our students perform over all of the different performance levels uh one thing to point out is that first kind of row there the untested well all of our students had the opportunity to take the state tests in the spring we had a large percentage of our population who participated in our cdl program and many of them because the state tests have to be given in person weren't comfortable coming into our building

005so we prioritized their safety and comfort again they had the opportunity to but if they didn't feel safe or didn't want to come into our building to test they didn't so typically we have an untested percentage at about .4 percent and this past year you can see we had twelve point nine percent untested that twelve point nine percent counts as zero points towards our performance index so well we're not used to seeing a number like 87.9 that is largely due to we had almost 13 percent of our students choose not to come in and test this past spring another component is progress or growth is how we often refer to it and so what we kind of preliminary have is the growth kind of levels for all of our tested students in these different grade

006bands and subject areas the dark green shows that there is significant evidence that we had more than expected growth compared to the state the light green is that there is moderate evidence of more than expected growth the yellow and you can see two yellow areas that is that we had expected growth in those tested areas and then anything that is orange or red shows that we had slightly less than expected growth so the amount of dark green and light green that we can see shows how well our students not only just achieved on the state test but also grew compared to all of the students in ohio when the actual results are released we will have more information not only just about all of our students but some of our special populations like gifted students

007with disabilities and then our students who perform at the lowest 20 percent of achievement so we'll get some more information about that as well another component is gap closing and this one is going to be measuring the academic performance of specific subgroups so it divides there are 10 different subgroups that are reported so we'll look at different proficiency percentages as well as growth for those different areas this is an area that we still don't have a lot of data on yet again when it comes out on thursday we'll know for sure so there'll be more to come about how our specific subgroups have performed improving at-risk k-3 readers and this is dealing with our third grade reading guarantee primarily and so it's going to be measuring the progress of our students in how their literacy

008is improving in grades kindergarten through third grade it's going to look at the growth of how students be went from being not on track in a grade level to on track the following year so it's looking at how students are progressing in their literacy as well as how many of our students become proficient on that third grade reading assessment or ela assessment for the 2020-2021 school year students were not retained due to test scores so traditionally the third grade reading guarantee there's a certain promotion score that students have to earn that was waived across the state that no student could be retained due to a specific test score that will be reinstated as we know right now for this year and that promotion score will be back graduation rate remains very strong for us um

009and this is going to be based on the graduates of the year for the four-year graduation rate our 2020 graduates and our five-year is our 2019 graduate so it's always kind of a little bit of a lag in our graduation rate data but we had a four-year graduation rate of 98.1 and a five-year graduation rate of 98.9 prepared for success this is looking at that same cohort of students so our 2019 and 2020 graduates as a district they measure this by looking at things like how many of our students are earning honors diplomas how many are remediation free on an act or sat earning an industry credential and then giving some bonus points for things like a three or better on an ap or earning college credit plus credits so our percentage as a district

010is 86.5 and that has continued to increase over the past three to four years so that is higher than what was reported on our 2020 and 2019 report card some of the highlights is we've increased the percent of our students are earning an honors diploma so we're at a little bit over 50 percent and we've also started to really increase the number of our students who are earning college credits through the college credit plus program this measure is also going to report things like act sat participation ap participation as well as how students are performing in all of those areas so not just who's participating but what is the strength of their performance so the state report card is really kind of our our starting point for how we measure our success here in olentangy

011we we really kind of use it as the floor but we hold ourselves to a higher standard than just the state minimums one of the ways that we do this is through our district-created continuous improvement plan so we have many benchmarks that are looking at things beyond what the state report card actually reports and we've been doing this for a long time prior to even the expansion of the state report card to include some of the elements that we had been measuring for a while so these first three benchmarks are looking mainly at our ohio state test so looking at testing data digging into that subgroup data and again raising the standard of what the state just expects the next couple are looking at how are we at top of state of nation and how

012our graduates are prepared so we're analyzing the data beyond just being proficient on a state test we're looking at what percentage of our students are achieving that advanced and accelerated performance levels and we're also comparing how our performance is to our comparison districts or similar districts across the state and how we fall and then as far as graduates being prepared again it's looking beyond those test scores it's looking at college readiness some of it is going to be based on a ct but we're also looking at what percent of our students are participating in some of the really rich programs that we have whether that's delaware area career center ap courses mentorship teacher academy um the list kind of goes on but we want to make sure that our students are going to be well-rounded

013and prepared for the future and then we're also looking at things like financial management management resource allocation and then community engagement and stakeholder satisfaction and then finally uh one of the things that we feel is incredibly important is having a well-rounded assessment system so this includes external data things that we're getting from ohio state test a-c-t s-a-t p-s-a-t um but also we choose to give the terra nova in view which is primarily our gift identification in our grades k to eight we use aims web plus as our universal screener so we're continually monitoring three times a year our students progress in both reading and math um and then we also place a strong emphasis on our classroom formative and summative assessments our teachers are monitoring our students learning and growth every day and all of

014these things combined together is what kind of creates the true picture of how our students are doing so at that time i'll be happy to answer any questions anyone have questions before i ask questions my only question is on the eighth grade achievement that seems to be an area that has continued to be a challenge we kind of what's our plan yeah so we pre coven had started working with the eighth grade uh math team and our math specialists at our middle schools unfortunately got a little interrupted um but kristen bordage who is our assistant director of secondary curriculum has started that again so we're really digging into um the standards making sure we're teaching it to the rigor we're looking at item analysis so additional information so we can really pinpoint what is the

015struggle why aren't our students achieving in the way that we want them to um so that we can provide that professional support and then increase that student achievement it just seems odd that it's just one blip because then you look at 9 10 11 12 and they're like back on track yeah so the other challenge with that eighth grade math indicator is that up until that point all of the students in a grade level are testing when we get to eighth grade we have a large percentage usually over 50 percent who are taking algebra in the eighth grade and we'll never take that eighth grade math test so that percentage or that proficiency percentage is really only looking at half of our eighth graders who are taking that test and not the full group because

016half of them are taking that out for one and that has been one of the biggest challenges thank you yeah go ahead so legislatively they don't require all eighth graders to take the test even if they're in algebra one or because they're taking their algebra one yeah double test right because they're taking out for one we the state had submitted a waiver to the federal government to say that algebra one essentially is counting as their their testing opportunity in the eighth grade can you go back to that slide yeah that shows that okay yeah so the eighth graders who are taking algebra one then they're in that dark green area right they are mm-hmm so it's any yeah any student who's taking that out for one which is going to be eighth and ninth graders

017yeah okay i just wanted to point that out did you have will you stay there okay in back in june i think it was the state released preliminary data that said students across the state are performing poorly on the state tests is is that what this says this is showing that our students are have grown more than students across the state and that our students are performing well on the state test great thank you um and then um can you go ahead to the cip just like just the first slide right uh yeah continuous improvement plan this is something that the board and the administration creates and it's a step above as you said the state report card is the state minimum our cip is what we base our report this is our report card

018because we expect our students to perform above the state minimum standards and this is what is i more important to me would it wouldn't you guys agree that how do we set these because state report cards minimum standards this is what truly we should be looking at and this is much more comprehensive looking at a much bigger picture of what goes into our success and then my final question is you know what for those growth the growth factors how are we even able to calculate growth if students didn't take the test in 2020 because the state canceled the tests in 2020. they did so there is a statistical model that they're able to measure that growth even with that gap year of data because it's looking at kind of the cohorts of students who have

019that similar test pattern so how do they perform in the past even though we have a gap how does that kind of predict how they would perform in the spring of 2021 um so i'm a part of the state value-added advisory committee so we were they presented all that to us on how that's going to be calculated before it went into the state report card any other questions okay thank you very much next we have marty argenbright he's the director of pupil services and he's going to give us an update on his department hi hi marty hello okay so an update from our pupil services department one of some of the overview that we'll go over today is our special education preschool ell numbers and also our related services numbers also we have some new

020information that we wanted to share with you on our cpi training that we will be doing here we do annually and also an update with the new law house bill 436 and also share some results from our special education rating so those are the items on the agenda tonight as far as our special education numbers we can just as all the numbers throughout the district we continue to grow and increase our numbers with students with disabilities we're up to 2916 students with disabilities these are school age numbers grades k through 12. um listed here we have all the categories of that we um well we have the categories that we work with with our students with disabilities which would include sld students ohi autism slp developmental delay multiple disabilities hearing and vision emotional intellectual and

021traumatic brain injury are some of the categories that students that we work with we also have which is an increased 227 intervention specialists throughout the district and we also serve students with 504 plans and we have that number continues to increase too which is 1191 students preschool numbers mark preschool program continues to grow we're at 441 students with 29 and a half teachers we have a total of 29 classrooms and we're in five elementary schools nine of those classrooms are at the shanahan building and we also have one classroom at the career center our ell population continues to grow also we're we're at 920 students with 29 teachers and we're up to 55 at languages this year with our students with our ell population our related services staff which include all of our ots our

022pt's slp school psychs intervention aids our clerks vision specialists we have behavior specialists and transition coordinators now we have a total of 285 staff members in those areas i mean another interesting number that we wanted to share with you is is that the state average for students with disabilities is about 15 percent our percentage for students with disabilities is around 13 but when you include all of the groups that we work with in pupil services which would be students with disabilities students on 504 plans and then our elo population grades k-12 that's that percentage of students in the district that we work with and provide services for in our department as a 22.6 percent so that's that's uh a lot of our students that provide that received services from our department and then the update

023that we wanted to share with you for our restraint and seclusion training that we provide our staff and this is basically to work with students to de-escalate behavior that that have challenging behavior there are some areas that districts are must do regarding training and strategies and procedures one of the biggest things that we are sharing with staff currently in our quarterly meetings from our people services department is that the iep or 504 team after three incidents for with of restraint or seclusion must meet and convene to consider and discuss any additional supports or services that may need to change or be added to to better support students so that is something new this year that that we are required to do this also includes students that may not be on an iep or have a

024504 plan so any student after three restraints or conclusions we're required to meet as a team there's also a formalized complaint process through ode that is new and the cpi training under the updated procedures that we are working with our staff has returned in person this year obviously last year was it was uh different virtual so we are able to meet with our staff in person this year which is a much better experience because they actually get to practice and utilize the strategies that we provide through the training for our cpi through our cpi trainers we do have two additional cpi trainers this year that are helping provide this training to all of our staff members house bill 436 some of you may be aware is a new law that was passed recently that basically

025requires screening and interventions for students with dyslexia so this is um it's a good thing that most well that all school districts will be required to go through from from now on right now ods formed a committee that um is working on creating guidelines for school districts that will kind of lay out what that process will look like throughout the state and all the schools these guidelines will be released in in december we are in a really good place right now in our district because we already have a training program for students with dyslexia multi-century program that has been up and going for a long time so really we're just waiting for the guidelines to see how we need to tweak our training or program or make any adjustments with the timeline that they're planning

026to roll out here in december so we are we're in a much better spot than most all school districts in the state of ohio right now we're really proud of the program that we've been using to help support our struggling students with reading and hopefully we won't have to make a whole lot of adjustments once these guidelines come out from ode in december and then our special education rating was uh has recently been out they there were seven indicators this year there were two less than in in the past they did not include the math and reading assessments because of covid this last year so these seven indicators were really compliance indicators and we met all of those requirements with 28 of a possible 28 points so again that's a direct reflection of the many

027great staff members working together to support our students we're very proud of the work that we've done and the services that we provide for all of our students with disabilities and and not only our students with disabilities but our ell population 504 students so very happy with those um special education ratings this year and that's it wrapping it up any any questions vindi do you have a question oh i have a comment okay um i just want to commend the district for their dyslexia training um i worked on house bills 436 and i have the notes from where they're at in the planning do you have access to that i do not have the oh maybe i can share that yeah that would be good but um i think that our district you know will

028have exceeded the the training absolutely um that will be required of other school districts so i think we'll be in a pretty good shape yeah we received we did receive several calls once that went through from other school districts asking about our program so what are you doing yeah there were a lot of school districts they're in for a big change yes i have seen the um what the guidelines will be on the uh training but i haven't seen on the assessments so i will i'll share with you what i yeah that would be great but i think we're in a much better position than most yes other school districts so job well done thank you any other questions okay thanks marty thank you okay on to the president's report uh we heard presentations next

029um after my president's report in the superintendent's report and public participation we'll have some discussion items that we'll be voting on and two of them i want to call attention to because these are reports or things that we're going to be voted on that we rely on our school board committees to provide us with information on we're going to have the enrollment report and that is put together by the facilities committee and then we'll have the policy update which is put together by our policy committee the school board as a whole we have four committees the finance and audit committee facilities committee the policy committee in the school funding committee and we rely on experts in our community to serve on those communities or on those committees to help us to make determinations of how

030we're going to act on some of these issues that come before us the people in the facilities committee they are architects and engineers and building facilities managers and dave king is one of the founding members of that committee they've helped us purchase land and build buildings and make sure that our buildings are operating efficiency when it comes to energy and they're telling us you know when chillers need to be replaced and one of their their major things that they have taken on is to provide an enrollment projection update for us every year not every school district does enrollment projections every year because they're not growing we need those projection enrollments every year because not only does it tell us when we need to open that next building but it also flows through to our five-year

031forecast which our finance and audit committee is going to be looking at here next week and so um that the work that these volunteers do flows through many pieces of our district the policy committee they are people there's an attorney on the committee there are hr professionals on that committee and so they are looking at all of the policies and saying okay let's see what we got to do with this they hash them out before they even come to us and before they go to our attorney for a final look through so these people are giving up their time to get stuff done for us when the finance and audit committee um gets together they're going to be looking um at our five-year forecast and that's what we do our major planning on and so

032the five-year forecast is required by the state you have to file it now by the end of november and so we'll be getting that in october to do the first at the end of october to do the first reading and then approve it on the november meeting so before these big reports come to us there's a lot of time spent in these committees and i just want to thank our volunteers that do this um we're going to hear from angie who's been on that committee for years and she's going to be presenting tonight but i just want to thank them for volunteering their time to do this important work for us because we really rely on their expertise to provide us with good information um so that is my president's report mr rape superintendent's report

033good evening everyone welcome to all of our community members and welcome i guess we have some students from delaware hayes here for a class project or probably an ap history requirement or something but welcome to them so let me see if i can probably see that or that i can't see that oh the struggles of getting up there so i'd like to i made this announcement at our uh town hall last week i was supposed to according to mrs davis keep it under wraps for a little while but i just couldn't it was just so shocking to me because i predicted this would happen uh here in olin tangi but we are now the fourth largest district in ohio uh columbus cleveland homeless is the biggest district in the state with 45 000 460 students

034and that is for uh k-12 enrollment if you look at pre-k through 21 because we're required to educate students with disabilities until their age out at 22 years of age uh toledo is slightly bigger than us but as mr argenbrite indicated with the growth in our uh population students with disabilities uh that will fluctuate all year so we're just looking at the k-12 enrollment and we are now the fourth largest district in the state of ohio so something that is just incredible to think about that in 1990 we were one building in our entire district and we've grown to this point so um and again given our projections which you'll see from angie here coming up soon i don't predict that toledo or southwestern will catch us anytime in the future um this month there

035is a national principles month so i want to make sure i start out here at our first meeting uh celebrating and recognizing all of our principals and assistant principals those are the administrators we have that are truly boots on the ground uh in the trenches doing the tough uh jobs every day of um working with our students it's still uh high school principal is still my all-time favorite job in in education and um there's no better you know being in high school or building administrator is really the best job in education so as i indicated we did have our first town hall on october 6th at angie high school we've got three more coming up so i encourage community members to come out we give an update on many different aspects of the district and

036then have a question and answer session so it was a well attended and we had a good time there uh this is something i'm very proud of obviously as you know three of my four kids are involved in the military four if you count my son-in-law as a veteran so um orange middle school always does a great job celebrating a veteran's day in their veterans assembly so they held a walk and were able to raise seven thousand dollars that will be donated to various uh veterans organization organizations when they do their veterans day celebration on november the fifth so um again very good job and all the buildings do a really good job especially at our middle school level because they incorporate into that into their eighth grade uh with the eighth grade standards in

037um in social studies so i want to give you an update as i indicated uh back a while ago that we would be giving a health and prevention guidance update here at the end of the nine week uh quarter uh and here we are at that point we are ending the nine weeks uh here this uh this school week so i've spent a lot of time on the past uh nine weeks talking to a lot of different organizations about what's going on here in the state uh in the county and locally so i want to highlight some of the medical expertise as as we know the american academy of pediatrics and the cdc are recommending uh vaccination universal masking and other in addition to other layered mitigation strategies in schools in order to keep children

038in school learning and again that's our our main goal is how do we keep our kids in school uh learning uh in person so as you know they've been recent open letters from pediatric hospitals nationwide statewide you know in ohio outlining how covet 19 is impacting children and the importance of vaccination and masking in schools and there was a recent letter from the ohio hospital association outlining current situation in ohio with covet cases statistics hospital capacity issues and staffing shortages in our medical community so you see here some points from the ohio children's hospital association and the ohio hospital association and the key points taken from those letters uh that were submitted and the letters outlined that as i said the current situation in ohio with the cases statistics hospital capacity and staffing shortages so

039um so here we see uh cdc recommend recommendations to school districts and that schools without face mass requirements have been three to five times more likely to have covet 19 outbreaks compared to schools that began the year with the mass requirement so again the mask requirements in schools are helping us keep our cases down and keep our number of quarantine students down so here's our state data from uh october 10th was the latest this was available and um i did have a call today with central house superintendents and cases are beginning to trend down which is a good thing um so as was indicated with the delta surge it predicted that would happen here uh in in october and hopefully continue as we move forward here this is the state of ohio kova 19 dashboard

040obviously you see their delaware county is the dark blue county county right in the center we're very fortunate 69.19 percent is the highest vaccination rate in the state so that is a good thing here in delaware county and that is keeping our again keeping our cases down at a more manageable level and then our critical factor report from delaware county you see there we're still failing three uh critical factors as of october 6th and um the indication from the county if from the county health district uh would be to not change any uh mitigation strategies uh unless we get to the point where we're only failing one of those indicators so um on my call with a medical advisory team this was a pretty uh staggering data from a very large region central ohio trauma

041system which is a very large region here uh all basically in the southern half of the state um on december 11th there were 566 covet admissions throughout the state 29 out of the 29 hospital reported under 10 medical or surgical beds available 26 out of 27 hospitals reported under 5 icu beds available 17 reported no hospital beds available and again the medical community is not recommending changing any mitigation strategies at this time and then finally our covet impact on olympians you see when we started back on august 30th we did have you know a very large number of cases there was a point prior to august 30th we were over 500 students impacted those are cases and quarantine uh over time we did reach a what again i would call a manageable level i think

042it's uh the strategy um is is working uh we as you know the board adopted this uh policy to require masks for our students k through eight i think at this time that strategy is working and i would recommend to you that we continue that strategy with our current mitigation strat mitigation strategies uh for the time being and then just to highlight some action items um as i put in a note to you uh jeremy mitchell has been with us as a custodian's maintenance supervisor for a while he worked his way up through the ranks and uh started as a custodian was a head custodian i believe at hyatt's when we moved him into administrative role he does a great job working with our custodial maintenance staff he has re resigning to accept a position

043in the private sector so i wish him the best of luck vince dittelio who you've heard from last meeting you accepted the resignation of peggy mcmurray as our curriculum director we've decided to go ahead and promote vince from an assistant director in curriculum instruction to be the director and i can tell you our entire academic administrative team is highly highly honored and eager to work with vince here moving forward and then two adjustments to our substitute as we've reported throughout the difficulty in obtaining substitutes many central ohio districts have raised their substitute teacher rate so we're recommending an increase in our sub rate from 125 dollars today to 155 dollars today a day and then our custodial all of our classified staff uh increasing their hourly rate as we continue to struggle getting substitutes and

044then finally just as i always close with highlighting important dates uh we have a town hall tomorrow our end of the first quarter as indicated as this week and then two more town halls and our next meeting will be back here at berlin on october 28th not that we're the fourth largest district don't we aren't we appointed uh a member to the state board of education we are appointed to the ohio school boards association we now have a guaranteed seat and lakeisha is going to be serving in that position so congratulate her for being she'll take that roll over january 1 january so yes and then regarding the increase in substitute pay i did see that school district up in the northern area is going to 200 a day for substitute teachers so i i

045say that to you mrs hatfield to watch watch the line there so okay next is the treasurer's report sorry not nearly as tall as mr ray but i wanted to start the the presentation talking about our finance and audit committee meeting as mrs biesel previously mentioned we will be meeting monday october 18th 6 30 in the berlin conference room of our administrative offices that is a meeting that is open to the community so if you would like more information or a preview of the forecast materials you're welcome to join us that is posted on the website if you'd like more information for that so for tonight's treasurer's update i wanted to focus on the fair school funding plan and what we are expecting with state funding this information will be included in the five year

046forecast presentation that we provide at the second meeting in october but because of the length and breadth of the new information that we have i felt it might be easier to break that up into two presentations so that we can discuss fair school funding and then discuss the forecast individually at the next presentation so our first slide talks about the base cost methodology this is new to the funding model for the state of ohio the fair school funding plan tried to identify a base cost based on the four components that are in front of you so direct classroom instruction building leadership and operations instructional and student supports and district leadership and accountability the percentages that you see on the right side of that are personnel versus non-personnel cost knowing that we have a service model

047for our organization it's no surprise that personnel is going to be one of the largest factors of that because most of our expenditures are coming from personnel and benefits so that's not surprising but that base cost really takes a look at what does each student need to be provided an educational support as of right now the base cost total for olentangy is about 149 million dollars plus that's the calculation that we have to date of that breakout about 87 million are direct classroom instruction 21 million are instructional and student support 33 million for building leadership and operations and approximately 8 million for leadership and accountability and that percentage breakout on personnel versus non-personnel is about 78 leaning towards personnel related costs the next component of the fair school funding plan is taking a look at

048local capacity to support the education of the students in the district so local capacity was ranked in such a way previously that each district in the state of ohio was ranked against each other there are approximately 610 districts in the state and we'd be ranked one highest to lowest and that would be part of our metric for local capacity or local wealth that calculation is now changing so it's taking our base cost our total base cost divided by enrollment to get a cost based cost per pupil so this number will fluctuate based on each district in the state will have a unique base cost number and that is because their total cost will will fluctuate with the number of students that they're looking at and also the number of enrollment we'll get to enrollment in

049just a moment because that also has a change but this leads to the base cost for oil and tangy of just over seven thousand dollars per student from that the projected property valuation and income per pupil are multiplied by a capacity multiplier so that's taking our 220 000 plus times 2.5 percent this gives us the 5 510 dollars that you see as the local share per pupil so what this calculation is doing is taking into consideration what each district can afford to pay the components of the property valuation and income for people were very detailed too much to put on a slide quite frankly but we're looking at value property valuation in the area we're looking at federal adjusted gross income and then also income tax returns on us on and three year average to

050update what goes into that the calculation of the two hundred and twenty thousand the multiplier that would that is assigned to only tangy is the maximum at 2.5 there are about 40 districts in the state that will receive that higher factor if you have a lower income or lower property wealth in your community that factor will go down and so as that changes it creates that local capacity that we see in front of us so taking a look at those two components the overall cost per pupil and the local capacity per pupil the state share funding that we are looking at receiving is one thousand six hundred and thirty eight dollars per pupil that's a fully funded model looking at that 1638. right now or in previous fiscal years we were between 500 and 600

051dollars per student so this is a good metric not only taking a look at our population what's going on in our district by itself but also for each other district within the state as they continue to grow and their information continues to change yes ma'am every school district now is going to have different numbers instead of because it used to be okay every school district gets 6 900 bucks a kid yes so now every like that 7148 number is going to be different for every school district but it'll be in that range correct it will be in that range um the other thing that we will see as we move forward so for fiscal year 22 we obviously have these estimated calculations but in 2023 they'll adjust because not only will we have a different

052enrollment number but our property valuations might change the federal address to growth income might change and median income for our communities will change so all of those parts will have a impact year over year they won't be static and stay static for decades as they have in the past it will grow with us okay thanks you're welcome yeah just and if you notice that number of 1638 is certainly closer to that number we've been advocating for for a long time to be over what the private schools received for administrative reimbursements and uh um you know obviously the district has been involved in a lot of advocacy our board advocacy committee the board um emily uh and and our lobbyists um so it has taken and this whole process started um probably around 2012 or 13

053with dr lucas and he was actually he and our lobbyists were the ones who came up with just the phrase fair school funding because it wasn't fair that we weren't being funded at the level of what private schools were getting and this is you know obviously it's going to have a huge impact on our financial five to five year financial forecast if they fund it it works this proves that the formula will work absolutely it will work if it's fully fun the legislature funds it absolutely after math isn't that about 37 million dollars i'm sorry say that like if i do napkin math it's like 37 million right and we currently get three 13. so we estimate um if the plan is fully faced in over the six year period that it was originally suggested

054by the house to do so to reduce the impact on the state budget by that sixth year which would be fiscal year 27 we would be receiving over 50 million dollars in state aid every year yeah so this is very important this is a huge win in terms of funding for every student in the state and for owen tng as well the idea the other idea that is a part of this fair school funding plan is removing caps and guarantees so one of the things that happened to olin tng as unique as we are while we are very successful with our voters and we're so grateful for that we are also growing so rapidly that no other district in the state had the same um impact of those caps because we were so far capped

055were actually underfunded by about 43 million on the current formula so removing those caps getting the state on a per student funding level is tremendous so we'll continue to talk about that as we move through the project but i really like to share this component of local share and state share i also think it's important to note that there is a local and a state share legislation is not required to provide a free public education to every student it is required to provide a public education to every student and the local areas are required to help support the kind of education that they want their students to receive so just wanted to make a note of that as well so this is the next part that has a significant change for us in terms of

056components of the fair school funding plan we will now hear the hear the phrasing district educated enrollment why is that important we used to hear adm a lot which is average daily membership which is not necessarily students in seats but what the ohio department of education would count is the students being educated the difference between students and seats and average daily membership was if you had a student especially in the high school age range where they were maybe coming part time they would not count as a full-time student and therefore we would not receive funding for them so that was a big difference in general enrollment and adm now we are looking at district educated enrollment meaning if the student is educated in your facility you are funded for them the comparative across shows that

057our district educated enrollment will go down which might raise some alarm but i don't want anybody to panic with this because this is a good thing we are funding students where they are enrolled and the flip side of this is taking a look at the expenditures that are part of that so yes we have a smaller student population count but as you can see by this slide we have favorable favorable excuse me expenditure reductions of nearly 1.2 million dollars because we no longer have to pay for tuition for students to be educated elsewhere so they are no longer in our account to be funded but we are no longer experiencing those costs to have them educated elsewhere those reductions in tuition expenses are related to community school deductions stem schools excuse me stem school deductions

058that's a tongue twister and open enrollment out while we are not an open enrollment district to allow students to come in from other areas we did have students that were leaving and therefore we were charged for those districts or for those students excuse me so the overall estimated results are favorable to about 5.5 million dollars to the district the initial estimations were about 3.5 million dollars a year so some of those variances are coming from our restricted aid from the state of ohio the student well-being funds which used to be in a set-aside fund are now part of the fair school funding plan they are coming into the general fund so we will see that revenue being posted to the five-year forecast as well as the expenditures for those that additional expense has been already

059included in the favorable expenditure reduction number so it reflects adding those back to the general fund we also have gifted programming that is now going to be part of the restricted funding that is a roughly 1.6 million according to our estimations we do know from looking at our fiscal reporting that we currently have in place we are already meeting the metric of spending above and beyond that 1.6 million dollars so those services will just be reported to the ohio department of education through our fiscal reporting that we've normally had without any transition issues we are expecting some updates on how to report the student well-being and what how we code that information in our fiscal records to make sure that it can be reported as needed so we'll have more information about that in the

060months to come the other thing that i want to point out is again we're working on estimations for the five-year forecast the ohio department of education has delayed the actual results until december of 2021. so even if we had two meetings in november we still wouldn't have the actual results to help prepare the five-year forecast accurately or specifically to actuals i shouldn't say we can't prepare it accurately i think we have a really good handle around our estimations we have our software program has been updated to include the component parts of the fair school funding plan so that we are accounting for and estimating all of those component parts and i think our tax information and valuation information that is a part of it is also up to date so we've got a fairly good

061handle on that so we're not expecting a huge change once the actuals are announced by the ohio department of education any changes that do come however would be included in the may five year forecast update so since it hasn't been rolled out yet we are not seeing an increase in revenue from the state is that correct correct if you're looking at the ohio department of education reports that are available now it's flat funded from our previous fiscal year um and what we have noted in our five-year forecast is that you know as we've discussed previously this biennium budget includes two years of the phase-in model so we do know that we will have roughly a 16 increase for fiscal year 22 and approximately 33 increase for fiscal 23. after that it's unknown it has to

062go through the legislative process to be put into law so in our forecast we are taking a small inflationary gain of maybe 2 percent on those years 24-26 um so that we're not overestimating um and relying on state funds that just aren't legislatively put into law yet um that's a little a little too risky to count on and you're on that advocacy committee too right to continue to advocate that that gets fully funded yes ma'am so it's the what we call what group is being called is the the work group fair school funding work group 2.0 it is a group of practitioners superintendents treasurers and also individuals who work with forecasting work with valuation and in tax information and coming together and really talking about how can we share the meth the message that the

063fair school funding plan model will work and that it's important for our legislators to continue to support it past this two-year cycle and get it fully funded it's so worth our while as a state to invest in our students and make sure that they are invested where they are educated so we'll continue those lobbying efforts and as we have more information and more specifics about actuals and what this looks like across the state i'm sure we will have more information to share with our community to help support that advocacy effort are there any other questions i can answer for you about state funding that was a long presentation i apologize thank you okay well wait until you get back to your seat oh yes yes comment so you have been told by legislators that the

064community needs to keep the pressure up the schools are barking and it basically it's the same voices that keep reiterating yes they call me owen tng when i'm at the state house dale and angie yeah so yeah so they need to hear from other people but the the communication right now is we've got to get this funded for years three four five and six because as you can see there that's an extra you did the back of the napkin calculation every dr lucas used to say every additional dollar we get from the state is local property tax relief and that's what we'll have to keep up and keep harping on our two representatives and our senator but it's going to take more than that because this impacts every school district so every school district in

065the state emily's on one of the committees and we'll be doing it as well we'll continue we have to continue to advocate and i know someone's head's going to blow off because i keep talking about school funding but we have to continue to educate our elected officials by saying this formula works it's in place you passed it now you have to fund it glad you brought that up all right are you ready yes ma'am sure absolutely yes please so public participation i'm just going to go through the guidelines of that for the community who is with us this evening public participation is the community's time to present any ideas issues or concerns to the board of education public participation is not a dialogue or discussion it is an opportunity to present any ideas or concerns

066to the board in a public forum the board of education will respectfully listen to comments and we ask that our participants respectfully listen as well public participation will last for a maximum of 30 minutes each participant has a limit of five minutes to address the board of education participants will not be able to see their five minutes to another person and participants must state their full name and address when stepping to the podium which is in the front center these policies and procedures are supported by board of education policy with that i have the container for those who have signed up for public participation so i'll open it and we'll have our first participant join us up front may please have lawrence i believe it's mollman did i say that correctly sir thank you if

067you would please state your name and address and i'll start your five minutes my name is lawrence mullman my address is 694 covered bridge drive delaware i guess a firm believer in the constitution which gives us especially in the first amendment the bill of rights the right to participate in our government where a government of the people by the people and for the people so the fact that the national school board association has labeled parents that come to school board meetings as domestic terrorists i would recommend that the school board here withdrawal from the national school board association thank you [Applause] i'm sorry you are members thank you thank you [Applause] dropped that membership years ago so thank you next may i have mr tim laplante i believe i'm did i pronounce it correctly thank

068you sir my apologies if you would please state your name i will start the timer hi good evening my name is tim laplante 8305 trisha price driving powell i'm here to tell you about a talk about an incident that happened last year with my now current third graders who are very much looking forward to pioneer day coming up this year they were second graders at the end of last year our students came home very excited one monday after their normal school days because they love going to school and just in our normal conversations i happen to ask my twins boy girl twins both in the same class in the second grade you know what what did they do today and what was going on and they kind of talked about their normal normal things that

069were going on well then what had come up was is my youngest daughter said dad our teacher said we get to dress as each other tomorrow i get to dress as a boy my daughter my son used to dress as a girl going into class and this was promoted by the teacher and so digging in a little bit further trying to ask what was going on with this you know is it a fun week where it's like a crazy hair day or something like that where they could address as as each other and no it really wasn't really wasn't that so as we kind of talked a little bit more i emailed the teacher and he very promptly responded back and said uh we are talking about what it means to be a boy and

070a girl this week and so in that email he addressed a couple books that they were talking about riley's new dress jacobs jacob's red hair i believe and uh red crayon so these are all literature that was not approved by the school board this is all literature that that single teacher brought in or that we to talk about and it wasn't just one mention of this of transgender gender issues it was a complete week it was an hour a day but this teacher was going to focus on this and this was last year in 2020 when the kids spent half the year out of school when they and this was their time in school it's within the last couple weeks of school that they were going to talk about this so we you know promptly

071emailed the uh the principal and she had no no recollection what was going on with this it was nothing was approved nothing was going on with this and found out you know through the community there were other teachers that were also not not promoting this he was the only teacher in second grade that was promoting this at the time so after a lot of discussion and and talking about this with them you know the principal did do the right thing and they did cancel the week and this was i think tuesday or wednesday or thursday of that week the damage was already done our kids were already talking about gender issues this is second grade these kids were seven years old and they were talking about gender and transgender issues these topics are for teenagers

072they're for high school they're for older age kids not for second graders so what i'm asking you today is yes you might consider this a rogue incident we've heard that a lot of times from a lot of these other things however this is not a rogue incident this is happening repeatedly over and over again so what i ask you is let's hold our teachables responsible let's talk to them let's not teach non-approved district materials if they are there needs to be consequences for it and we were truly hoping that the teacher's contract would not be renewed this year but he was and he's back so i don't know if he got one warning or what happened with it but this really needs to be addressed if you're going to hold his students accountable you need

073to hold the teacher's combo as well for this material thank you may please have danielle hayden join us at the podium my name is danielle hayden my address is on record 5963 gainey court okay i have a couple of experiences but because of time constraints i'm going to jump down to my second experience which was when the principals at berkshire as well as mr rafe denied me of a parent teacher conference in after i questioned why low math test grades were not entered before quarter end into power school mr rafe emailed me that any concerns about quarterly deadlines would be handled through the teacher evaluation process and yet the principal did not complete an evaluation for this teacher not only that two years went by without this administration having a process in place to verify

074documented and required teacher evaluations were completed you see if a teacher is marked accomplished the written evaluation is to take place every three years and if mark's skilled then every two years with the conversation to take place in off years the teacher in question should have had a written evaluation in 2017-2018 in 2019 mr wright assistant to the superintendent revised the principal's evaluation to include a written reprimand after i notified them of the error which in part stated principles lapse in process has the potential to not only invalidate your work with your staff but undermine the integrity of the evaluation process and he goes on to say the principle was still marked accomplished and this is the highest rating which means by definition a leader and model in the school and district exceeding expectations for

075performance i emailed each board member except dr wise who was not on the board at the time and notified them that this administration did not have a process in place for two years to verify the documented and required teacher evaluations were completed under the responsibilities of a superintendent states ensure all aspects of district operation comply with state laws and regulations as well as board contracts and policies our school board under the direction of mr o'brien at the time did not complete an evaluation of our superintendent though he the board had completed annual written evaluations for him each year prior the following year was board president miss patrick and in this written superintendent evaluation there was nothing that stated he fell short of one of his responsibilities ms patrick had stated under the um his evaluation

076policies and governance is an area where we as board members can grow we rely heavily on this administration the board is relying on this administration the very administration that had a lapse in judgment and process in place i questioned the principles rating accomplished with the written reprimand as a rep for ode found the rating unusual mr o'brien discussed the rating with mr rafe and mr meyer and was comfortable with the outcome he concluded in his email to me that while you may have a different opinion of mrs baker two of my kids went there and we students and parents had a great experience there under board docs board members are to remain objective not subjective us employment or anything like that in an open session so please do not discuss any employment issues in in

077an open session we can only do that in executive session this is an email that i was given yes we can't discuss it in an open board meeting okay well okay sorry um well then let me just jump down to here under evaluations mr rafe wrote in mr wright his assistance evaluation that he performed in an outstanding outstanding supervision conducts thorough evaluations of all of his principles and were there any improvements he wrote i have no specific areas of improvement to note at this time even though for two years the information wasn't documented so is there transparency in this administration on the board willfully omitting information may be considered conduct unbecoming under accurate reporting i posed this question last week in the town hall but it wasn't it was posed in a very vague manner

078i continue to hear this administration say we can do better i couldn't agree more transparency accountability and integrity are all important qualities in leadership and in evaluations an annual written evaluation should be documented it's time to stop sweeping difficult matters under the rug at some point someone is going to find the dirt thanks thank you [Applause] may please have um richard carrico join us did i pronounce your last name thank you you would please speak your name and address for the record and i will start the timer yes ma'am richard carrico 7 7112 lewis center road galena ohio 43021. um i'd like to first start with um with your diversity committee that you develop um i guess i can understand why you'd want to do something like that considering other things you've done but i

079started looking at their calendar and it was kind of piqued my interest a little bit you got things like international day of older persons digital equity for all ages what they're going to cover there then we got world habitat day the united nations designated the first monday of october every year for world habitat day terrific world teachers day now that one i like okay then we get into the interesting stuff it's like um some hindu thing means nine nights beginning on the new moon ending in this something it is dedicated to the goddess durga who had nine incarnations as a power to of good to destroy demons well that's really trick except you know that kind of seems to me like we're getting into religion i mean if that was saying something about jesus christ

080right there you guys would be having a connection all right um and then there's another one to get down in here about um uh durja purja you guys got something going on here for the for the hindu religion or something but it's like um this celebrates the divine creative force of the universe and honors the ten armed goddess durja wife of shiva and the destroyer of demons well that's great again i point out that's religion okay you don't see anything in there but um you know christianity you put jesus christ in there you put anything about anything from israel in there and everybody in the media would be having a you go down again more from from from um hindu all right then we start on we're gonna we're gonna start on uh islam they're

081they're going they got this on their calendar for islam all right that's great we're going to is the end anniversary of the birth of the prophet muhammad the guy had a six-year-old wife okay we're going to celebrate that okay you hired a guy that's a phd he's got an assistant and these people have to work for them right okay now just just to make a point here you had mr argenbrite get up here and talk about the special needs kids that go to school here he's got a lot of them i've worked with mr argenbrite he is a he's on top of things he's a quality guy i mean that so you know he's he says he's touches basically 22.6 percent of the students then you put the dyslexia stuff on there that's even more

082okay so you just you hired four new people for what all right why did it it would have helped if you'd basically hired people to help him all right this is or those those eighth grade test grades and math that sure would have helped too but we're doing this but i guess with your crt record okay crt basically race is the primary way to identify and analyze people and consequently posits a racial hierarchy that supposedly exists with whites at the top and black at the bottom one minute please okay whites have to admit their culpability you know and all that it's wrong that is a wrong thing you guys are still pushing and oh yeah by the way mr wraith we're in run out of time here october 6th townhall.com kids 5 through 17. uh

083covet coven cases decreased 79 percent in the month of september in florida in off in 54 counties in florida where there is a no masking policy or a parental opt-out rule okay of the 13 other counties in florida that have a an imposed mass the schools only decreased by 77 percent so you know before you start touting this the you know the powers that be that basically say we want this in there you might want to check and see exactly where their data is because some of it's not even fact they've got they've got um project veritas that has some of the people that actually have time please okay thank you thank you may i please have tracy corey join us at the podium how do i do with your last name great thank you

084you would please state your name and address and i will start your time good evening my name is tracy curry i live at 2793 cold springs drive i would like to clear up misinformation in the community about parents that are speaking up in board meetings sending emails to administration and sharing concerns with others on social media our goal is not to tear our teachers down or to battle against them we have the right to be a voice for our children as a parent i want teachers to be transparent and held accountable for what they're teaching our children and we want them following more policies and procedures the majority of teachers are wonderful and steer clear of controversial materials and topics i have two children in the district i have had pretty much positive experiences the

085whole time my kids have been in olin tangy i've had teachers that have gone above and beyond the call of duty however it's extremely disheartening in the community certainly that there are community members out there who are calling parents who are concerned about these things that we're seeing in the district including assignments morning news bulletin board signage literature and professional development when they're calling us names and i quote from a community member's facebook page who also has a very popular blog that she called us that we they are racist white supremacist homophobes and trans haters we are immediately labeled and judged by a group of people that preach tolerance acceptance belonging kindness and diversity because we don't share the same beliefs they do this is bullying you must actually practice what you preach or it

086means nothing these people know nothing about me or others they're judging many of us come from very diverse families and backgrounds but our backgrounds our experiences don't matter to these people because we have conservative values my family has a history of depression suicide and addiction i have family members who are gay and never matter to me or my family growing up how they live their lives or who they dated or married we loved them this is the way i was raised they were kind and fun to be around in addition my my cousin was trans my family supported him because we loved him we knew his heart he was kind attentive funny smart respectful unfortunately my cousin took his life 12 years ago my best friend's brother is gay and married she's from conservative family

087my 12 year old stephanie is struggling with identity right now and has been for some time she's experienced trauma and abuse from her biological mother and her mother is a drug addict for people to think that all conservative families are homophobes and trans haters or think we don't understand or don't support them that's a huge falsehood maybe you don't understand where we're coming from for community members to make these types of comments it's hurtful because you don't know anything about our private lives and that's the way it should be in my opinion generally i wouldn't broadcast this information but i'm tired of people judging me and others who share similar values this is just a fraction of things my family has struggled with not wanting materials books and resources shared and taught in school has

088been misinterpreted as hate and is completely wrong i am a conservative but i still love and show respect and kindness to people that i don't share the same race sexuality or gender identity with there's so much more to people than this and i believe most of us have more in common than we give each other credit for and i think where we differ is our belief in how these discussions are belief that these discussions are the role of the parent and not the schools i'm very open with my children if they ask me a question i'm more than willing to share and discuss it with them i just don't think that's the role of the school i do question the virtue signaling in their schools and the gearing of materials to focus on sexuality gender

089and race that is helping is it helping or harming our children million dollar question how are we measuring this why do we need signage in our schools identifying safe places and i am an ally shouldn't our schools be safe spaces for everyone if they are we do not need signs i think it segregates children and i think it's harmful i think it cues our children to focus on differences instead of other characteristics and interests they may share in my opinion it feels like social justice is being turned into a revenge and it feels like revenge is being directed at our children revenge for sins their children had nothing to do with and how is this fair for them school used to be fun and light-hearted and it's turned in to be centered on diversity equity

090and inclusion for elementary kids and our elementary kids are loving kind and accepting they do sometimes make mistakes of course but they deserve grace wherein when does it stop my kids are lebanese and canadian can i ask where do they fit into these initiatives are we going to celebrate my heritage or teach the uh where my fam my husband's family and why they fled lebanon honestly it doesn't matter my husband and i can teach them and tell them the stories about our families we're not victims of our past unless we allow ourselves to be i could write another whole speech on that we all have struggles everyone's story matters i would like the equity inclusion committee to focus on more diverse subjects that affect our children thank you [Applause] excuse me thank you i don't

091want to have to yell to continue public participation may i please have miss katie hess join us up front thank you would you please state your name and address for the record and i will start your time hi it's katie house 7866 manor gate street tonight i'm here to be heard and i would like you to share my message with others and i'm speaking directly to you the school board members i have three old and tangy lifers in the school system between them we've attended one elementary school two middle schools two high schools my children are all very different and what i need from each school is different for each child i keep hearing that only tng is broken and it upsets me but i started thinking about it and i agree something is very

092broken it feels like we're spending a lot of time talking about the negative things and we're not talking about our success stories enough and that problem starts with me because i have a lot of success stories that i'm not sharing so here thank you board members for making hard decisions and listening to the opinions of everyone you are part of our success story our success is built on the backs of custodians that make our schools immaculate they give our kids a sense of pride even the oldest building is as clean as they come the papers my kids drop get picked up the walls get washed and the windows and the school is safe these custodians smile at our kids and they offer high fives i don't care if it's chris at shanahan that's just teaching

093respect to a rowdy lunch table instead of sending them to the office or if it's addison and max at oak creek that allowed a young man to spend an hour a day after school every day cleaning with them so that he could learn consequences which backfired on me because at the end of the week that young man asked if he could continue helping simply because he enjoyed their company our successes are built on the backs of our staff they sit in a room with children that struggle to stay in school or find the strength to keep waking up every morning and then they turn around and they talk to us grown-ups who want our kids to wear masks in school or don't want our kids to wear masks in school or something like that it's

094miss seller that met with my son each time he stretched to really find out where the boundaries are she somehow took that opportunity to empower him to find a better version of himself it's kelly smith with a warm smile at the elementary school in the front office as young parents doubt themselves it's mr griffiths at the high school at olin tangy that has a way of reprimanding reprimanding and building a child up at the same time it's rambo and wright in the office at the orange middle school they made my daughter feel safe as she started to transition into middle school and my son who has not attended that school for four years still receives cards and pencils from them because they remember how he was always losing his pencils it's julie lather the principal

095at oak creek elementary school my world came to a screeching halt with a sick child she stood beside me and she said we're going to do this together and she meant it she worked with my family she worked with the teachers she moved mountains she helped me do hard things it's mr gunther a guidance counselor at orange high school who consistently has gone above and beyond i had a child that was in cleveland clinic for six weeks mr gunther worked with the cleveland clinic to coordinate daily lessons with my son he would report back process he kept his teachers updated he still made time to care about the real situation at hand mr gunther was in fact so impressive that the cleveland clinic staff commented multiple times that he was the best of the very

096best they had ever worked with our success story is built on the back of our teeth on the backs of our teachers god bless our teachers our success story is betsy adair he's taught all three of my kids we named her family dog after her she taught my children she wiped tears she hugged them she loved the messer on she was consistently a safe space for them she pushed one to lead she kept one in check and she quietly encouraged the other to find her confidence it's brecaspar that had a hard conversation with me telling me what my child needed to succeed she also helped me get the tools and resources to be successful it's miss hecker at the orange high school that caught my child getting by and she demanded more she mentored and

097tutored and encourages him i believe that he would call her a friend it's mr long at the olympian g high school that works harder than i could ever expect to keep my son on track focused and successful in school he is teaching him as much about life as he is the classroom it's mr nicola at the orange high school that's crazy enough to build a broadcast program where kids find a creative outlet and the opportunity to find their niche outside of a traditional classroom i have never asked for help from a teacher a school an administrator and not been supported i have never needed resources that were not provided i have never been felt i've never felt like my school system was broken there is nothing i have asked for that i didn't receive olin

098tangi is our success story thank you [Applause] thank you we we have gone through all of the public participation sign ups within time so i think we're good to move to the next item um next we have angie bryant and she's going to be giving the facilities committee enrollment projection update thanks for doing this angie angie is doing this tonight because our chairperson couldn't be with us so you've sat through enough these angie hi thank you for having me tonight sorry i've never done this before our report tonight is very similar to what you've seen in the past there's a few changes but in general you've kind of seen this before everything that you're seeing this year is based on the enrollment report that came out on september the 8th this is the wednesday of

099the third full week of school this is the same one that we use every year uh this is our projected versa versus our actual enrollment um as you can see our projections for this year we're pretty close we're off by 0.75 percent for pk through 12. we think that's pretty good this is the projected enrollment that we are anticipating over the next 10 years so from 2021 to 2031 we expect an increase of about 4 800 students over pk through 12. and i'll be breaking that down a little bit better than that this is the graph of that the yellow is the last 10 years the green is this year and the blue is the next 10 years the only dip that you'll notice was last year and obviously we attribute that to covid uh

100just an interesting graphic from 1977 to uh 2031 you can see our dips of enrollment um we haven't had any really until last year this is just a graph to show you what we've kind of done over the last few years our 2016 guesses 2017 up to this year as you can see we've stayed pretty consistent um they were going up every year a little bit until last year and then we dipped it actually overall even this year interestingly delaware county regional planning commission does a similar report to show the population growth in olympia and they've done the report we've shown the graphics from 2017 to there's also changes a little bit every year for what they think we do want to point out that uh from 2010 to 2020 the olympia total population growth

101with growth was and the student population growth was 37 the 2020 to 2030 they're currently saying the total population is projected to grow 22 percent we are actually uh predicting a 21 population growth for our students but it's very similar to what we come up with which we're pretty happy about uh this is our pre-k enrollment historically the last 10 years this year and then the next 10 pre-k is done as a percentage of kindergarten we have found that to be the most accurate for estimating our projected enrollments going forward we have decided to use 32 percent of the kindergarten enrollment for what we anticipate the pre-k enrollment to be the biggest thing that we do is estimating our kindergarten enrollment these numbers are usually based on our single family permits so it's sorry it's

102done we take the numbers from august to august typically we have been estimating around 700 new housing permits a year we were surprised last year during cova that the numbers went up to 605 and then they jumped a lot this year to 802. this caused us to change how we were tapering our estimates going forward in the future years and actually one of the graphics on this is wrong the new single family is being tapered from 700 to 300 not 500 to 300 and the new multifamily is 140 260. um and we just changed that because we're not really seeing the decrease that we thought we were going to be seeing moving forward so we've slowed down that growth number this is just the kindergarten only enrollment just the history of the district you can

103see the years that it dipped and the green being this year and then the blue what we are predicting the next few years this is our great advancement for all of our other grades grades 2 through 12 are just done on a percentage of growth from a two-year average uh on the graphic we're showing in blue is the average two-year average um but for our projections we always use the last two years of the average which is the lower number this is our elementary school enrollment historic and moving forward again the green is our current year that we're in right now and you'll see the only dip still is was last year so how we estimate what buildings are needed for elementary school is just based on the number of classrooms so we have separated

104each grade by the ratio that's required and determine how many classrooms that we need thanks to shale meadows opening this year we were able to add 35 new classrooms so it really helped out with our spacing in the elementary schools something else that did change this year i guess because of our success with special needs the pre-k slc has increased from 12 percent to 14 of our pre-k numbers and that does affect how much classroom space that we're able to get out of those kits so this is our projected elementary classroom needed thanks to shale meadows opening this year as you can see we have plenty of classrooms we start to get in a little bit of a deficit in the 25 26 school year once we dip below what is considered half of an

105elementary school things start to get a little interesting when we have to move kids around because this assumes that everybody is distributed evenly now this is a little bit different than what you've seen in the past previous two years we were showing that elementary 17 we anticipated being needed in the 23-24 school year and now we don't think it's going to be necessary until the 25-26 school year which is nice although that's elementary 17 was on the previous levy obviously it's not going to be needed for a while however right after that we do anticipate 18 and 19 being needed not too shortly after middle school enrollment actually just dipped a little bit last year and we anticipated also climbing over the next 10 years middle school capacity is also based on the core classroom

106inventory we did break ground on middle school number six so we will gladly be adding 46 more classrooms here in a couple of years as we look at the middle school classroom needed we're obviously getting middle school number six open just as we reach a deficit in the classrooms that we were anticipating needed and as you go out for the 10 years those classrooms slowly just trickle off but as of right now we do not anticipate needing middle school number seven our high school numbers actually did not dip last year they just didn't grow as much as we had initially anticipated and obviously they're going up still over the next 10 years good news though is in our 10-year projection the highest that we get is 2034 students per high school which we have learned

107from experience well maybe not great is workable and we can make them fit this is uh we added this one this year just to show you a reminder we did this in august of 2015 when we were talking about the fourth high school and those two dashed lines are where we really thought we were going to be for a very large chunk of time and that's why we said that we needed the fourth high school as you see as that line gets over 8 000 that is where we would start to think about an additional high school but as you see from our 50-year projection um and the red line on the top is actually where we're kind of going we're only going to be over that 8 000 for a few years actually six

108years so we do not anticipate at this time ever needing a fifth high school we we do not anticipate needing a fifth high school and actually because of this we also think that we might not need a seventh middle school as well as long as this graph holds true this will need to be redo excuse me this will obviously need to be redone um but the good news is that 750 which is the new builds that we are always in building our projections on is pretty much holding true to where we've been going yeah does anyone have any questions i know mindy sits on the committee and dave is on the committee as well does anyone have any questions of angie or dave or mindy well i i got all mine answered in the facilities

109committee meeting which thank you for standing sharing tonight i appreciate that and um basically the message is we're still growing yes and i will remind the community that we did not sell the bonds for elementary school 17. we will issue it as needed right i'm glad you brought that up we don't have to go back yeah and we're not paying on them either so they're not incurring you know any debt um but i did want to clarify though angie you said okay we we know shale meadows just opened and we're we're gonna push off elementary 17 to 2005 or 2025 2026. but then you said you think we're going to need 18 and 19 elementary schools yeah if you if we go back to that slide so where we start to see if you look

110at the top one the available classrooms that start 503 if you follow that over the number is underneath it where it shows you negative that's where we say we start to need a new building so once 17 opens in 25 26 even with our anticipated growth in that 27-28 school year we get down to and we've determined that anything under is when we would really have to start heavily shifting kids and it would be wiser just to open a new school and a redistricting that way okay any other questions you did a great job thank you well done thank you very much thank you okay um next we have dr jack fetty with the board policy update good evening the board's policy committee met a few weeks ago to review a lot of different policies

111that are coming up and at the next board meeting i'll be bringing you a packet of all of the other policies that were addressed at that meeting but this one policies for a review tonight a revision to the public participation policy i tried to summarize the changes here the the committee's recommendation is to allow to reduce the time for speaker to allow for more speakers in a public participation setting also to clarify the the rules for public participation to allow the presiding officer to arrange comments by topic for purpose of flow and then also to provide for an alternative participation option for people who wish to submit formal written comments to the board other than by email when they choose to not come and participate in public participation does the board have any questions so

112the last bullet is like at the state house like if you can't make the committee meeting you can submit written testimony and then they put it up as a pdf so i'm that's how that would be correct that's the intent mindy and lakisha you're on the that committee do you have any comments yeah and that and we um so normally the policy committee gets a lot of uh new policies brought down by neola and that's an organization that that's you know all issues in public schools and rights policy so we we go through that we both thought that this one should come forward because if in the five years i've been on the board there hasn't been a lot of public participation and we've had a lot and we're not able to hear as many

113people so we thought we would because it's not part of the neola policies changes that are coming we wanted to bring this one forward first anything else thank you very much okay thank you krista davis is next is the licensing agreement we've already approved one licensing agreement and just as a reminder the licensing agreement creates a new revenue stream by making money off the trademarked logos that the district has so you want to discuss this new licensing agreement all right good evening everyone just to recap our brand project work we in our strategic plan had the goal of establishing a brand identity so phase one was accomplished in 2018 2019 with the district rebrand and then phase two was the building level brand work for each of the individual 26 buildings to be clear there's

114not a phase 3 of brand work to implement the brand when things are ready to be replaced because of normal wear and tear that's when those items will be replaced so we aren't ripping up turf or gymnasium floors signage in front of all of our buildings will be replaced for example over the next three to four years because they've been on a phased replacement schedule with permanent improvements so that is an example of how continue the brand will continue to be updated and implemented but tonight we're talking about the licensing program and the goal of our trademark and licensing program is to protect all of those logos and marks that we have and to create a modest revenue stream so we will expect a return on investment beginning in 2022. and mrs wagner feasel you

115mentioned that we've already approved one contract that was with k-12 licensing um that is a vendor that we're working with that works strictly with the what i would call big box vendors so target walmart kroger meyer et cetera work through k-12 licensing to sell our merchandise i want to just note um off penn monastery off to the side that you may see our old marks in some of those stores and that's because part of the agreement is that they are able to sell off all merchandise in their inventory before ordering the new merchandise so they should be just about there then moving forward we are talking about our affiliated vendors and our non-affiliated vendors as we look at the licensing agreement for tonight so affiliated vendors are those that work with our ptos our booster

116programs those folks within um our organization to sell those products that they have so that they work together to create whatever it is that they need to have without paying the revenue stream they also could include organizations that provide new uniforms and other items with logos on them then the non-affiliated vendors are those people who are wanting to sell our item our logos and marks on items in their retail stores and they will be asked to pay if they would like to participate in our licensing program they will pay a royalty percentage of 10 percent of the received sale of their goods and services tied to any of our brands is spelled out in the licensing agreement which is in your exhibits all vendors that are approved to be part of our licensing program will

117be listed on an approved vendors page on our district website so beginning tomorrow we will be updating our website to include a whole section on the licensing provided you approve this template and we will include a vendor application the process that they would go through and then the agreement that they would sign and submit back to us the revenue will come back every six months and we've worked closely with the treasurer's department to work out how we'll track those those items the the dollars coming in and submit those i believe it's um what are the months this has happened october and april yes thank you and so uh the revenue will come in during those two times and so we have already been talking with a lot of vendors in the community that are interested

118in participating and look forward to including them in our process in our licensing program and growing that as more vendors become interested in participating and then moving forward not this year but next year we will be conducting a workshop for those people who are interested in participating so that we really are partnering with them on what how to use the logos and marks on whether it's spirit wear or other items just a vendor i met with yesterday talked about all the different types of items that they could offer in a online store that are beyond the you know t-shirt or sweatshirt that you might see would that be available on our website that would be available on a separate link that we would provide through our website yes okay any questions for krista no i

119think this is great okay okay thank you very much thank you all right those are that's the end of our discussion items now we have board action items so i would like to present board action items a through c for approval please do i have a motion mrs patrick yes mr o'brien yes mr king yes dr weiss yes and mrs feasel yes thank you mr ray you have some action items as well yes ma'am i'd like to present superintendent action items a through g for approval and those are all the superintendent action items i do want to call out that the substitute pay increases go into effect october 19th okay do i have a motion i'll move we have a second second any further discussion call the role please mr king yes mr o'brien yes

120mrs patrick yes dr white and mrs fiesel yes thank you and now um i need a motion to go into executive session pursuant of ohio revised code 121.22 g3 for the purpose of conferences with our attorneys concerning pending or in intimate court not intimate immitent court action and ohio revised code section 121.22 g5 for matters required to be kept confidential pursuant of the state or federal law do i have a motion i'll move second second and we will not have any further action when we come just to adjourn and the next meeting will be october 28th here hello dr white yes mr king yes mr o'brien yes and mrs fiesel yes thank you thank you everybody who stayed for the entire meeting and who attended thank you