001Good evening everybody. Welcome to Parisburg schools and to the school board meeting for tonight. Today's date is the June 16th for all of you on summer vacation. Have no idea what day or you know anything. It's June 16th and it is a Tuesday. Um Mr. Jury, could we have roll call, please? >> Miss Haywood >> here. >> Miss Minky, Miss Phillips >> here. >> Miss Roland Miller >> here. >> Miss Lmer >> here. If you all attention to the flag. We'll do a pledge of allegiance, please. I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. two days late, but I hope you all had a nice uh flag day on the 14th. Uh
002Parisburg Schools welcomes you to the Commodore Building, which is the name of the building that we're in, and we thank you for attending tonight's board of education meeting. We care about the safety of our students, staff, families, and guests. So, please note that there are exits on uh both the east and west sides of the cafeteria and on these two doors over here in case of an emergency and AED is just outside the door. You're located at 140 East Indiana Avenue. And we again, thank you very much for joining us tonight and supporting Parisburg schools and all these wonderful students here that are with us tonight. Um, could I have a motion to adopt the prop the proposed agenda, please? >> So moved. Susan, >> second Denise. Roll call. Mr. Durer. >> Miss Roland Miller.
003>> Yes. >> Miss Phillips. >> Yes. >> Miss Haywood. >> Yes. >> Miss Lmer. >> Yes. All right. And we will start with junior high track. Good evening everybody. Uh, welcome. We are excited to honor so many students this evening. And we're going to start off with Mrs. Mannheim, who's going to come up and tell us about our junior high school track athletes. Hello. Thank you. First of all, I have some thank yous to say. Um, I want to thank the board of education for giving us this opportunity to um, shine, let our athletes shine, and to congratulate them. So, thank you for giving us that time. Uh, Dr. Anstad, thank you for the last year that you you held our school together. We appreciate it so much. Um, thank you parents. Uh, you're the
004ones you're in that time that I remember so much. You're in that uh Uber stage, a short order cook, and the ATM stage. And I know that it is chaotic, but we thank you for getting all of your athletes to the meets, especially when we had some transportation issues. So, we just thank you so much. Um, enjoy this time. It does go and fly by. Um, but I'm here as the athletic director to um brag a little bit about our coaches and then our coaches will come up and they get to brag about our awesome athletes. are we are lucky at the junior high we have two fabulous head coaches coach Murray and coach Ferguson who have been coaching for over 20 years which is phenomenal because if when you go when I go to
005the athletic director meetings for the NLLL I mean the average is five years and then they're gone. So, I'm always bragging about our coaches and how wonderful our program is. And you'll see the boys high school track this this after this meeting and then the girls high school track. You'll see all their successes are all based on the wonderful uh start that they have at the junior high. So, I'm very proud to have these coaches and our athletes. So, I'm going to bring up uh Coach Murray and Coach Ferguson to brag now about our athletes. So, thank you for having us. Uh, hi. I'm Coach Murray. I'm the girls track coach at the junior high. Um, I want to start off by thanking um Dr. Anstat and the board for giving us this opportunity to
006recognize some athletes. Um, we So, just a couple of general things. So, of the on the girls side, all of the girls who qualified for the state meet this year, um, every single one of them set a new personal record at the state meet, um, we also walked away with three new school records, um, after the meet. Um, I'm going to go through and kind of mention them and then girls, if you want to kind of come up here when I mention your name, you can. Um, so starting off kind of with our individual events, uh, first athlete we have is Sully Morrison. Uh she competed in the 1600 um and she finished ninth with a time of 5 minutes 22 seconds. Um another thing about Sully is she also qualified to compete at the
007New Balance Outdoor Nationals in Philadelphia this Thursday. Um next we have Hope Meyers who competed in the 400 meter dash. She finished sixth which earned her a spot on the podium. Um, and she also set a new school record with a time of 59.72 seconds. Um, for our relay teams, so we had a 4x400 relay team qualify and the members of that team was Juliet Kvitz, Julian Demars, Avery Mole, and Hope Meyers. Um, they finished ninth with a time of 4 minutes 18 seconds, which is also a new school record. And finally, our 4x800 relay team. Uh it consisted of Joselyn Downey, Sully Morrison, Juliet Kresvitz, and Hope Meyers. Uh we also had our alternate Sylvia Han, who can't be here tonight. Um they set a new school record with a time of 9 minutes
00857 seconds. um which also won them first place uh which became the the first time on the girls side we've ever kind of walked away as as state champions in the 4x8. So that was really exciting. And so just again thank you Dr. Anstat, thank you um to the school board for letting us kind of talk about these girls. And let's give one more round of applause to them. Um pencil. Thank you so much. >> Uh for the boys side and junior high track, uh we had 140 boys on the uh track team this year. And so the guys we get to recognize tonight are really elite. not only they have to break out of that 140 pack uh but then they're the top 16 in the state uh to even qualify in the first
009place uh to go run down in Columbus. So uh first of all we had Nolan Shapila who qualified uh in the 400 uh meter dash. He finished uh 12th overall. Then Cooper Luck in the 1600 meter finishing 14th overall. So when you already got two guys who can already qualify in individual events, you got half your relay s uh solved. So they were part of our 4x8 team. Uh Cooper was our leadoff runner and then Nolan was our anchor and they were joined um as the second and third runners this year. Uh Max Knight and Grant Shut. These guys ran with a time of 8:46 uh to be state runners up this year at the state meet. All right, next up is Coach Hall. Hi, good evening. I'm Dave Hall, the head baseball coach. Um,
010we've got a few kids here. Uh, if you guys want to come on up. We got Carter Picking, Tanner Sevenower, Dex Arbinger, Lucas Graham, and Mikey Candy Alio. Um, we just got done playing Thursday, so I think a lot of our guys are probably uh working and doing stuff at home and couldn't make it tonight. Uh we had a really great season. We were 25 and seven. We made the state final four for the third time in a row. Fifth time in school history. Um these guys were part of a 19game winning streak which was second in school history. We had 22 wins back in 1999. Um we had a lot of team records set. Uh I think we're we were more than the sum of our parts. Uh we set a school record that
011was set in 1989 with total at bats 1192. We had a total official at bats 949 record set in 1989. So they broke some old records. We had one base percentage of 523 which broke the record of 2009. We had the most hits in school history with 319 broken in 2021. We had the most triples with 25. Um our guys could hit the ball. We set a school record for getting hit. I wish Asher Laddermore was here. We got hit 51 times. 20 times more than last year, which was the old record. Um, we got on base and then the key to our success, and I knew we were good, but I didn't know how good we were. We had the fewest errors in school history. We only made 35 errors in 32 games. >>
012Now, think about that. Major leagues don't do that. We had a fielding percentage of 964, which was a school record. Also, uh, we had three guys make all state that was just announced yesterday. Ashton Ladder made second team catcher. Braden heighter, who was all state last year, made honorable mention this year. And Tyler Palmer made honorable mention. Um, I can't say enough about these guys. I wish they were all here. Um, again, they couldn't make it. Um, it's been a great run. Um, three years of what we've done, what these kids have done has been just absolutely fantastic. And I'd like to take this time to thank Chris Stein, my longtime assistant coach, who um will not be coming back next year. Um I'm going to miss him. He was fundamental for this program and
013how good we were. Most of it was based on him. Thanks a lot. We'll wait until they're done with this part. After we're done recognizing track athletes um and our retirees, then we'll take a fivem minute break. So, just so you know, you're not going to be here all night. I I can see you guys are getting antsy already. All right, Coach Goss, you're up next. Hey everyone, I'm Matt Gasus, head boys track coach. Um, so boys, when I call your name, you'll come up here just like you've been seeing. I want to say thank you to the board for having us here. Uh, like getting the recognition and putting these boys on stage so everyone can see. So, um, this year we had a good turnout. Uh, so just like you heard the junior
014high boys track had 140 athletes, we had 120 at the high school. So we totally know what happens when you have so many boys all together and how to divide them up. It's tough, but still uh we always have a good group. So we'll start off with the individuals. Uh Luke Miller, come on up. Luke Miller. He made it in the 400 as an individual event. Uh he finished 12th at the state. He ran a 49.49 uh which is his season best personal best at the state meet. So that was fantastic. He's also a member of the 4x4 which I'll be getting to in a second. Uh Patrick Hubard, come on up. Patrick Cubard was uh basically our field MVP. He made it to state in discus. Uh he is uh actually you're probably a
015little bit better at shot than disc but just so happened made in just disc but still we're expecting big things from him at states. He threw a 145 and 7 in. you know, not his personal best, but we know he can throw it out there. Um, then, like I said, Luke Miller made the 4x4, so let's get the 4x4 boys up here. So, Brandt Parker, come on up. We are missing one. Uh, no Madden, he could not be here. He's also a member of the 4x8. So, the 4x4, the 4x4 has been stellar this entire year. They have been a cohesive unit the entire season. Uh they are the ones that really sealed just about every single invitational for us. Um like I like to tell everyone, there was only really one invitational that we
016ended up in second place. We won every invitational. Um and that was to Fremont Ross, but we ended up getting him back in the NL's becoming champs. So we'll take that. So, um, like I said, Luke Miller, he ended up being our anchor because, of course, he always runs a stellar time. Uh, one thing about Luke Miller on the relay, you can tell when he's working hard because his arms are just pumping. Um, going straight across his chest. Not the best form, but still working good. Okay. Who led us off was Andrew Katon, also known as Parker. Uh, he was the best out of the blocks. Uh he will tell you that his state run for his opening lap was a 47.1. >> What was it? 47 point >> 16. >> See, he knows. 47.16.
017Okay. So that's a stellar time for most of you who don't know about the 400s, right? Um and then we had Noah. Um Noah was a steady runner for us. He was always there. He was always able to um make sure that we were always in position uh to win. Then we had Brent Butler. He likes to call himself the most talented Butler boy. You'll see the other one in a second. Uh he was always improving. He improved a lot throughout the season. So, um I believe uh he's only he only competed in track for the last two years. So, being a senior, he really put it out there and worked hard this season, which was also helped by our coaching staff, which I'll talk about them in a minute. Then we had our 4x8.
018Our 4x8, we'll bring them up here. Brody Bowman, Ethan Williamson, and Gavin Butler. She wants you over here. This is good to have Coach Woods tell the boys what to do. All right. So, on the 4x8, um, one thing about the 4x8, this group has been together since last year and probably even further the year before, I think sophomore year you guys were all together. >> Yeah. Um, so we are losing a lot from this uh group. Uh, they do have the school record just like the 4x4 has a school record. Um, but starting down there with Gavin Butler. Gavin Butler. I just to say that he's a best-sook Butler boy. Uh Gavin, he's one of those runners that when he sees something, he goes and gets it. So if he was ever um behind
019someone that he wanted to get ahead of, he was going to do that. He has that determination. Ethan Williamson, he was also a strong steady running runner for us. Uh you know that he was never going to run a bad time for us. He was always going to put it all out there. And then Brody Balman. Um, most people know Brody Balman also for wrestling. Uh, Brody Balman brings that wrestling mentality into the track. Uh, I have seen him manhandle some runners out on the track. Uh, which is fun to watch. Okay. U, but still, this is a great group of boys. I'm going to be missing a bunch of these. Uh, of course, couldn't do this without my staff helping me. So, um, definitely Lindy Woods, uh, come on up here. uh Lindy Woods,
020she really mans our mid distance. Uh so a lot of our 400 800 boys go there. And if you notice, we have 4x4, 4x8 up here, 400. Uh so her workouts this year were instrumental in this. And then of course, I'm going to mention Coach Edge. Coach Edge helps us with all the sprints. Um so he was absolutely instrumental in this entire group. Uh so I want to thank the board for having us and of course parents for supporting us this entire time. We could not do any of this without any of you. All right. Thank you. >> Congratulations Don't do it. All right. Tonight we want to spend just a couple minutes before everybody takes off honoring our 2025 2026 class of retirees. And so I'm going to kind of flip through the slides
021here and then there are two retirees in particular that I would like to recognize as we get toward the end here. So first is Kim Bomb, an HPI English teacher. Michelle Bitner, a bus driver. Don Christie, we'll come back to him. Mary Beth Connor to third grade teacher. Leslie Craft, our high school PHS English teacher. Uh Bob Eert, PHS custodian. Amy Ferrar, PHS English teacher. Josie Halbert, preschool secretary. Kim Ker, occupational therapist at the junior high and high school. Matt Creel, uh, PHS career-based intervention. Mike Lease, HPI STEM teacher. Chris Marts, HPI STEM teacher. Nikki Mashinsky, the district literacy coach. Janice Ray, uh, Parisburg High School math teacher and our former dean at the high school. Rick Reigd, PHS business teacher. Terry Russell, maintenance level three. Joe Sarns, we'll come back to again. Michelle Wadell,
022Frank, third grade teacher. Angie Walter, preschool, and just a big thank you. Once a jacket, always a jacket. I want to spend just a couple of minutes here honoring a couple of legends uh here at Parisburg and for their service and they both report to me. So, just indulge me a moment while I uh get to honor them for just a minute. So, tonight we're pleased to recognize and celebrate Don Christie. Don, we're just gonna really embarrass you and have you come right up to the podium. >> Come on, Don. Come on down. >> We're celebrating Don for his years of dedicated leadership and service to the Parisburg schools. Don joined Parisburg in 2014. I got to hire him actually as assistant principal at Parisburg Junior High School before becoming principal there in 2017. In
0232022, he transitioned into the district leadership role as executive director of human resources, where he continued serving students and staff members in a new capacity. In each of these roles, Don brought a steady presence with a deep commitment to supporting our Yellow Jacket family. Whether working directly with students in a school building or helping guide personnel decisions, he consistently approached his work with care and integrity. During his time at Parisburg Junior High, Don helped lead students through one of the most important transitions for students and their families. Middle school years are the first steps towards independence. And Don worked really hard to create a positive, fun, supportive, and student centered experience. As executive director of human resources, Don helped guide the people who make Parisburg school such a strong district. His leadership helped ensure staff
024members felt supported, valued, and connected to the school district's mission, ensuring all students achieve their greatest potential. Those who've worked alongside Don know him as someone who's dependable, approachable, and thoughtful. He cares so deeply about finding the very best teachers and staff, and in turn, they care for our students. Education is ultimately about people, and Don's career reflects a genuine commitment to serving others well. His leadership has had a positive impact on students, families, colleagues, and our broader school community. Don, thank you for your dedication, leadership, and years of service to Parisburg schools. On behalf of the board of education and the entire Perryburg schools community, we wish you the very, very best in retirement and the next chapter ahead. And I know it will be very exciting. >> Thank you. Thank you, Dr. grandstead
025and the board of education. It has been a a wonderful time and spending it's hard to believe it's been 33 years in education uh as it goes very very quickly. So again, thank you the Parisburg community and many students that that are here uh some have with the last group that I had at the junior high. So it's interesting to see how time fast how fast it goes. So thank you. Have a great night. >> All right, Joe, you're up next. Uh we're also going to honor Joe Sarns this evening. He's here somewhere. There he is. Tonight we have the privilege of recognizing and celebrating the remarkable career of Joe Sarns and thanking him for more than three decades of dedicated service to the Perryburg schools. Joel joined the Parisburg schools in 1991 as a
026third grade teacher at Fort Mags Elementary, beginning a career that would span classrooms, curriculum leadership, instructional technology, and district-wide teaching and learning leadership. Over the years, he served in a variety of roles, including teacher, team leader, computer coordinator, technology integration specialist, assistant director of teaching and learning, and then most recently, our director of elementary teaching and learning. Throughout his career, Joe has helped shape the educational experience of thousands of students and has supported generations of educators across our school district. His work has consistently focused on helping students succeed while ensuring teachers had the tools, resources, and support they needed to do their very best work. What stands out most about Joe's career is the steady and thoughtful way he approaches leadership. He has long been known as someone who values relationships, listens carefully, solves problems,
027and keeps students at the center of every decision. Joe's career also reflects the tremendous changes education has experienced over the last three decades. From his early working his early work helping coordinate technology integration at Fort Maggs to the district onetoone implementation and instructional leadership roles. He helped guide Perryburg school through periods of innovation of growth and change while always keeping students at the center of his decisions. His impact can be seen not only in program and initiatives but in the many staff members that he mentored, encouraged, and supported throughout his career. Joe, thank you for your years of service, your leadership, your care for students and staff members, and your lasting lasting contributions to Parisburg schools. On behalf of the board of education and the entire Parisburg schools community, we wish you the best in
028your retirement and an exciting new chapter. Congratulations. I think that just goes to prove that when you stick around long enough, you see lots of changes. Um 35 years in one place is a long time, but I appreciate the u faith that the all the way back to Joe Bailey uh had in in me to hire me uh out of college and then succeedingly to Katie to pull me out of the classroom. um to Tom Hustler who made me part of the administrative staff. So um I thank all those people that I've met along the way who have helped me, who've shaped me. Um and I look forward to what's next. But thank you all. Appreciate it. If you'll indulge me for just a minute more, we have a special guest who actually has a
029connection to both these retirees and he's going to share a few thoughts with us this evening. Mr. Buer. >> So, thank you board and Dr. Anstead. And it's a incredible honor to to be able to speak a little bit to uh about Don Christie and Joe Sirens here. And um so I'll start with I'll start with Don first, you know, and and uh you know, so I wrote something out and it's, you know, I'll probably get choked up to be honest with you talking about both these individuals because both these individuals had a huge impact in my life as they did with hundreds of other people that during their educational careers. So you know, with Don, little moments have this tendency to have big moments and there are countless examples of these little moments of
030impact in Don's career. I want to share with you my first moment of impact with Don. So Don probably does not remember this, but this is actually the first time I ever met him, which I believe was his first year back in 2014 as the assistant principal at the junior high. I was working the scoreboard of a junior high basketball game, starting to get my feet wet with athletic administration with the then current AD, Roger Frank, and then there was a need for someone to work the book for the game. Don jumped up, volunteered to help, which is a pattern I would later observe working alongside Don, always willing to give that helping hand. As I sat next to Don, what struck me was how inquisitive he was. He wanted to get to know me.
031He asked me question after question, ranging from where I was from, my background, my goals, my ambitions. It was impressive how much he cared for never met me before. As the game progressed, I observed him in different ways. the way he talked to our coaches, his interactions with the officials, which I've come to later know he knows every basketball official ever to have lived. His support of our players, always coaching, never criticizing. I remember coming home that night and my wife asked me, "How'd it go?" I said, "It was good. There's I met this guy, Don Christie." I said, "That that is a leader right there." So, now, as luck would have it, a year later, I was actually hired to be the athletic director at the junior high when Roger left. And then two
032years later, Don hired me as assistant principal when he took over as principal. And what I found in my five years is Don's assistant reinforced what I saw and thought from that first moment we met. Don is a leader. Don always operates around his values. Integrity, honesty, humbleness, even when that means having difficult conversations. Don was one of the first leaders I've been around who demonstrated for me the difference between nice and being kind. Being nice is telling someone what they want to hear, but being kind is telling what they need to hear. We all knew that Don would tell us what we needed to hear, and we all became better for it. I learned the importance of listening and talking through things from Don. There were countless moments in which he and I sit
033and talk things through. What are the pros, cons of this action? What could be impacted by this? Who could be impacted by this? What is the value added to this decision versus that decision? What's the hidden cost of inaction to to a problem or solution, a problem or situation? I learned that in every situation, there's a right way to go about it. I credit Don for being one of my biggest influences in my life with slowing myself down to ensure that you make every attempt to process the situation to make the best possible decision. Every decision does doesn't and won't make everybody happy, but being able to explain that thought process and the rationale behind it allows for perspective for everybody to learn and grow from, which is something I've learned from Don. Thank you,
034Don, for your mentorship, not just to me, but to all the staff members who you've led, students you've impacted, players you've coached, and to simply those who got to know you with a simple conversation like ours at that very first basketball game. Thank you. Now on to Joe or I'm actually going to refer him to Mr. Sarn this entire time. So I can truly say that Mr. Sence was one of the first heroes I experienced in my educational career. Mr. Sence was my third grade teacher at Fort Megs Elementary School. And looking back at Mr. influence on me. It is clearly the reason he demonstrated the importance of connection, rapport, and creating a sense of belonging in the classroom. Some of my fondest memories of my schooling center around Mr. Sarns and how he took
035the time to connect all of his students. Mr. Sarn's lasting impression is still defined in my memories with the following. Mr. Sence always took time out of his own schedule to be the all-time quarterback during our football games at recess in the fall or to play basketball with us in the spring dur during our friendly uh threeon-ree games. My friends and I would often bring our newest sports cards we added to the weekend to class and we always count on Mr. Sins to take a moment to check out the newest pieces of the collection and offer various commentary on our prized possessions. But when reflecting back on my own journey, I credit Mr. Surrenence would be the first person to really show me what a love for learning could be. He encouraged all students to
036explore creativity, often allowing us to come into school before the day would begin to play, explore, and create on our classroom's brand new desktop computer. We had one and always encourage us to pick the books of our choice and really emphasize that choice read became before it became popular. Inside the classroom, Mr. science prioritized the human element, sharing moments of encouragement, focusing on growth and resilience while also giving us needed constructive feedback on our own learning. He brought it everyone's best. No one ever wanted to disappoint Mr. Sarns. As a junior principal, sometimes it's hard to find hobbies outside of the work, but lately I've taken the one that has brought me warmth, comfort, and peace. Watching and listening to the vast variety of birds that come through Northwest Ohio. What brings me those feelings
037of warmth, comfort, and peace are rooted in a Saturday morning trip that Mr. Sarns took me and my friend Jason on while we're students of his to Malami to the Malami Bay area to show us the migration patterns and tracking and IDing of hundreds of different species of birds that travel through this region. Mr. Sins gave me my first memorable moment of engagement in my own learning and has modeled what a lifelong learner is. But I'm just one of hundreds of former students that Mr. Sance has had. I just shared with you moments from my own experiences, but it's safe to say that these stories could go on and on because Mr. Sence is a once- ina-lifetime teacher to all of his students. Thank you for everything, Joe. Thank you for everything you gave your
038students, the teachers you worked with in your career. We wish you nothing but the best. Thank you, >> Mr. Sarns. Mr. Buer, will you stay up front, please? And Mr. Sarns and Mr. Christie, can you come up for a picture, please? students while they're gathering. I just have a it's going to be my last time to talk to students. So, live a life live a life where people stand up and honor the work that you've done in your community and for others. Live that life. Coaches, thank you tonight for living that life. We so appreciate all of you. Thank you. Wait, >> we are going to take a five minute break. Thank you for getting it started for us. Uh at 6:36. We'll be back at 6:41. Did I do that right? How about that?
039Walt's always ready. All right, we're back in session, please. Um, we are at our superintendence report 5.1. Dr. Anstat. I get to say this get to say this probably one more time. So ensuring all students achieve their greatest potential is our mission and our vision where passion drives exemplary education. We are raising future ready jackets who are thoughtful problem solvers, purposeful communicators, respectful collaborators, persistent innovators, lifelong learners, and empathetic citizens. We're taking a moment tonight to remember sweet Walt Churchill. Uh Walt Lewis were truly pillars of this community and uh certainly great supporters of our schools. So on behalf of the foundation, on behalf of the schools, we extend our heartfelt gratitude to both Walt and Lois and to the entire Churchill family and team for all that they've done and continue to do for
040their enduring legacy. Uh their impact obviously will be felt for generations to come. We're so grateful and our thoughts and prayers are with not just their not just their family but also their team because their team will miss them will miss him especially greatly. So uh business advisory council met and that was that was a great meeting. We had a wonderful meeting. Uh Mike Akam was able to join us that day and uh we were able to hear of all the great things that are happening at the high school. Uh getting ready for uh career exploration class next year, professional skills development. Um Christine spent some time with us giving us a preview of all the events she's planning for next year and then kind of made a call to action for reminding everybody that
041there's a lot more kids going through this program next year. We are going to need a lot more help especially when we get into those uh career fairs and interview days. The mock interview days will be really important. So it was great meeting. We are still celebrating even though the school year is wrapped up. We still got lots to celebrate. I am sure you saw this. Did everybody see this? This went so viral. Um this was a spirit assembly at the end of the year was it went viral on social media. Vinnie Kamargo took on the challenge. Uh Mr. Bentley said play Jig 2 upside down and he did. Um he said he could try and then he did it. It ended up on ESPN which was really exciting. We love it when our students
042are celebrated that way. Was great. Uh, congratulations to Luke Faulenstein, um, Parisburg High School class of 2026. He was named the local 242 Oopsy scholarship winner. We all know his mom, Rhonda, and actually his dad used to work here as well. When I first came to the district, his dad was a union leader and welcomed me to the district many, many years ago. So, we're so proud of Luke's hard work, dedication. We know he has a bright future ahead. A big thank you to Balance Pan Asian Grill for providing lunch for 150 staff members, creating an opportunity to connect and recharge and feel appreciated for all they do for our students. Thanks to parents helping students staff the PHP who helped make the day special through their coordination, leadership, and generous donations. We also appreciated
043the great American cookie company at Fallen Timbers for the surprise cookie cake and some coupons. >> Oh, yeah. Frank's safety patrol members enjoyed a trip to a baseball game together this year to celebrate a year of leadership, responsibility, and service to their school. Thanks for all of them to help making Frank a safe and welcoming place all year long. Fourth graders at Fort Megs celebrated their survival stories with a publishing party thanks to the Perryburg Schools Foundation for the purchase of a book for every child in the fourth grade. Parachute fun was happening at Toe Elementary School. Woodland Elementary families and staff members celebrated Mrs. Ker and Mrs. Marman. They help keep the school running smoothly every day, and Woodland's proud to have them. So, thanks for all they do for the students, the staff,
044and the families, and for being the amazing chaos coordinators that they are. There was a 10-year celebration at Parisburg Preschool. Had a beautiful day for that. It was very well attended. Dare graduation at HPI was a great event. The student speeches as always were fantastic. And that's it for today. >> All right. Uh >> calendar. >> Yep. The calendar. So this is um an official presentation of the calendar. So I'm just going to run through this draft. It's not very easy to see, so I'm going to stretch it out a little bit here. I know you've had a chance to review it already. Um, as a reminder to those listening to the meeting, it's an attachment in Boardocks, so you can go in and download the calendar now. And it's also available on the website
045once we adopt the official calendar. Are there any questions about this calendar? >> Are there any real changes compared? I didn't sit down and try to compare it across years. Are there any changes to highlight? >> Mrs. Price. >> Yes. >> Yep. Mrs. Price is the one that really did the most work here with the calendar committee. Committee comes together every year to get that next calendar going and lots of good discussion was had. The main changes on the calendar are that there it's a slightly later start date because Memorial Day is a week later. We're able to back up the start of the school year a little bit later. Keep in mind there's still we still have to balance first semester and second semester with instructional days and we still want to get high
046school exams done prior to Christmas break. So we can't delay starting until the end of August, but we are able to push it a little bit further back. Christmas also falls a little differently two years out. So we do go further up to Christmas break in order to be able to have that little bit later start. So those are the main changes. There's also one less um inservice day built in in 2027 or sorry 2027 2028. There's one less teacher inservice day because again of the way that the days fall and the wanting to balance facetime with students. We did take one day out, two years out. So those are the main changes. When you really put it all together, there are a lot of limitations to what you can actually do with a school
047year calendar. if you want to maximize instructional time and and really we want to get as many days in as we can with students and particularly too when the state testing schedule falls in April. You want to get a lot of well end of March, April, you want to get a lot of that time in earlier versus later. So um a calendar committee met, we put these options together, um got some feedback and this is the first hearing and so if there is additional feedback um people can provide that. The plan is to hopefully have the final draft for approval at the next board meeting so that we can post it come August so that there's two calendars time for next year and then two years out. >> Just as a reminder, this is the
0482728 calendar. >> The 2627 calendar already has been approved. It's already posted. This is the 2728. So, we want to have two calendars posted at any given time so the community and our families can prepare for all kinds of things that they need to prepare for moving forward. So, any other questions? >> All right. Thank you. That was very helpful. >> All right. >> Oops. >> Okay. Thank you, Mrs. Price. Um go on to uh superintendent committee reports. Um operations did not meet. Did pupil services? >> Nope. Must be summer. Did development meet? >> Um Parisburg Schools Foundation did meet. Um development did not. >> Uh they did approve several grant requests. uh one related to an orchestra trip that the junior high will be taking. They did um just a partial of what was
049asked, but um they're going to do some fundraising for that. There was a really interesting proposal for puppets for music classes in the elementary schools to help students um who may be um uncomfortable uh kind of performing in music class to help provide some support for that. Great idea. I love the fact that the foundation was able to support that. Um half there's the larger arts funding that is provided from the significant gift given um several years ago. Half of the kind of available funds to be spent this year were also allocated to a whole bunch across the district to different music and art initiatives. Um, and I think the thing that I want to highlight the most is the the um, this has been going on for several months to try to get the
050right thing. Um, thankfully a member of the Prairiesburg Schools Foundation was able to work with Stephanie over at the transportation building when the um, facilities uh, bond issue was not approved. One of the things that was in there to was to increase the size of the transportation building. Um, and there really is not enough space for people to eat lunch, to take breaks, things like that. And so there was a grant that was approved uh to create some outdoor space, uh, sitting area, kind of a pota area, different chairs and tables. So using the space that's available outside, which isn't a lot because the buses take up so much of it. Um, I I'm really excited for our transportation folks to be able to you utilize that. The whole hope is to have that ready
051for next school year. Um they reviewed the banquet and see sounds like things that went really well for the scholarships. Um and that was Parisburg Schools Foundation. It's always fun to attend because they get to hear about really amazing things that our teachers are doing in the district. >> Well, I'd like to add that um Pisburg School Foundation has been honored by not one but two new businesses in town. um Kdoba uh on for their opening. They donated money to this foundation and uh Jersey Mike's just opened >> tomorrow. >> Well, they had their soft opening on Monday. So they invited um the PSF board and there were other people there that I didn't recognize but there were other people there um to try out their wares and with so I'm so glad you reminded
052me of this Susan because I was even thinking about it. show to continue their efforts. Anybody who wants one, come and see me after the meeting. I have these cards that if you take a card and present it, all you need is a minimum $3 donation to PSF, 100% of that goes to PSF and you get a free sandwich. So, you can donate $3, you can donate $30. All of that donation will go 100% to PSF and Jersey Mike's is happy to give you a free sandwich. So, but you have to have a card. So, I've got some with me. So, if you want one of those, I would strongly suggest you do that. And they're doing that from the 17th, I think, from the 17th to the 21st. Okay. So, I h I will
053put those right there so I don't forget later because I apparently forgot my notes for personnel. I thought that they were right here unless I filed them incorrectly. So, I madly went to my notes for and and Don's gone, of course, so I can't cheat off of him. Um, I'm trying to look at here and I know that he that day that we had our meeting, he was getting ready for an entire day of of more interviews. So, he was he was uh was a little overwhelmed. He had a lot going on. Uh we already looked at the work calendars. We we talked about those at our last meeting. Um they've got a lot of substitute teachers coming in already. So, they're getting off to a good start with those. and um the transition plans
054between uh the new superintendent coming in and the new um HR director. Um he there's going to be work days in July and of course Mike is joining us officially August 1st, but when do you Katie, do you know when Brad is officially joining us? Is it July 1st? >> It's Yes, July 6th, I think. >> July 6th. Okay. Um, so I'm I'm assuming that he and um and Don have been working together kind of like what Mike has been doing with us. >> He and Don will overlap by about a week and a half there before Don is finished. Don's finished around the 15th. Randy. Yes. 16th. So they'll have a couple weeks of overlap there. And they have met a couple of times. I think um Brad's been in talking to Mr. jurer
055already and we'll have him work with James and we'll make sure he gets a a good uh good introduction. Good introduction. >> Anthony Wayne's on some summer hours and he's off on Friday so he's been coming in. >> Oh, that's nice. That's nice of him to do that. He seemed very excited about joining us. Okay, so that kind of finishes for superintendent report. Sorry, the personnel was kind of lame there, but um I know that he did make a comment that he was just thrilled with the quality of candidates and the people that he had to choose from um because they were having difficulty, you know, in the past couple of years in in getting enough people to even apply. So, this was this was a bumper crop this year and he was very happy
056with from which he had to choose. Um, we do not have any public comment for tonight. So, we are going to skip over 71 and go directly to Mr. Jurer for his reports. >> All right. I happen to know it is Tuesday and it is the 16th and yes, uh, and no, treasures don't get summer break. So, >> no, >> that's the most common question you hear when you're working in the schools. I hear two questions typically is how does it to work for the superintendent and then do you what do you do all summer? So, and I take the fifth on the first one. Okay. No, Katie's awesome. I'm going to miss Katie. I think Mike is Mike's gonna be is going to be great, too. So, um >> we got that one. >>
057It's good to be in my chair sometimes. All right. So, just uh kind of the same old story. I start off talking about where we are on our cash balance. This chart shows where we were at the end of last month and you I and you can see as expected you know we get the normal drop off in May as our you know income drop we don't really have anything significant and specifically and again you see the trend our our trend is pretty predictable year after year it's just matter what level it is I will say one of the differences this year though we expect potentially the downward cycle. It normally happen goes down in June. We'll probably see it go down in July also as tax bills are late this year. >> And specifically
058for this specific year getting more fine-tuned again you see the trend. Um then the point is you look at the red that's our revenue and the dark green is our expenses and the expenses are pretty predictable monthtomonth it's the re we car we have to carry a cash balance because of you know essentially our revenue is not is not steady. So we live on two big paychecks a year essentially and a little bit of income in between. But we're we're we're in good shape in that regard. Obviously, we're in the best shape we've been for for a number of years. >> Will that delay in the tax taxes to July, will that affect you? Turn this off because I didn't want to be >> Sorry. This again, and it does affect us, but it fortunately
059we have a cash balance >> and that's going to be enough. >> It was going to be enough. That's the key. As you as as you recall, if you go back and look at the beginning of the year, you see we jump up in August and then we have this steady down tour until January. So, we'll start a little bit lower in July, but we'll still have the same kind of, you know, peak and then we pull down through the fall and winter. >> Okay. Excellent. Thank you. So, looking at year-over-year, all these numbers, I know we are at um where's my C circle? There we go. 159 true cash days. Um I think that's a that's that'd be a nice place to be all the time. But that again, that says if we had
060no income, we could operate for 159 days. And people, well, you're not in school, but we're still spending the same amount every day because all of our staff are on what's called stretch pay. So, you take their pay and you stretch it across the entire year. So, July and August are maybe slightly lower payrolls, but we're still pretty much everyone who is full-time is getting is getting paid. Our revenue is 1.2% 2% up year-over-year and it will actually be a little bit better than that. Um, I'll talk when we get to the next slide, the one only one piece of significant income we are waiting on and that's our threshold cost reimbursement and I'll talk about that here in a minute. And the probably the biggest driver of things is our expenses are down 4%
061year-over-year. Again, an impact from the cost reductions, but also cost control efforts. We've we've underspent in purchase services and supplies. Some of that is like as we've talked about um on purchase services demands for special services. We've been we've had some we have not had some of the higher cost alternative placements this year. You know, can't always count on that year to year, but but those kinds of things and supplies. The buildings have done a good job of, you know, really questioning, you know, their spending. now. Okay. So, looking at So, we were looking at over, you know, kind of where we were year to year. Let's look at kind of where I think we're going to end up. There we go. All right. So the forecast in February had us ending the year positive
062about $44,000 and you know and I tend to be a tad conservative at that point we were trending very well but you're kind of sometimes particularly on spending on purchase services you're waiting for that big bill for that particular need and and it hasn't happened which is good. So we're going to end the year well this numbers I'm I'm going to adjust it here in just a minute right now. Excuse me. We're going to end the year at $3.2 million positive. Now, there's going to be a little bit of rebound effect next year. We'll talk about when we get into next year's forecast, but um we're not going to end up quite that that good. I'm talking about in a minute an additional cost I'm going to add into here with board approval, and that's
063on our um transfers out for um severance. So, so the severance number reflects what we had in the budget, but we're I'm going to ask the board to approve a bigger transfer here in a minute. Um, but I want to point out if you go if you can see it, it's hard to see up on the unrestricted the restricted state line and I said a comment depending on threshold cost reimbursement. We got our threshold cost reimbursement yesterday and we got about just shy of 30 $300,000 which is more than I had budgeted for. So, we're going to end up ahead on revenue in that area also. And threshold costs, we just don't know. The they end up being we did not the overall average is 25% reimbursement. Ours was less than that because we cap
064probably we capped out. We we have so many had so many high-cost students last year, but we got $296,000 back in that. So again, we're going to end the year well well and we'll we start talking about the forecast. You'll see how that sign that change impacts, you know, we were talking about being not in such good shape in 29 and 30. It sets us on a road to potentially get through those years and we're going to talk probably next month in finance and then here timelines and and that and that really helps our timeline to make sure we can go that one more year. So, any questions on that before I move on to the last item I have? Okay. So, as you noticed, we've had a lot of retirements and we've built the
065severance fund up and built it up and we've had a couple, you know, additional retirements that really kind of weren't planned, but also looking at next year and we're going we're potentially Don does a good job of keeping, you know, showing look at the retirement list, talking about who's come. We don't know who's for sure, but we know that it's we could be a big jump next year. So, it's our significant cash balance this year. We ask the the board to transfer when we get to my recommendations, another $450,000 in the severance fund. It could wait till next year, but it's it's it's it puts us there and then probably the next year, next May, transfer another $350,000. And if you look at this table here in the green is kind of right now what
066I'm projecting um that I will need to keep the severance fund at a reasonable level. And if you look at that graph, the the blue line is the balance in the severance fund. The green is projected severance payouts. So you see we're going to drop our severance fund down to 200 a little over $200,000 for a couple of years but then we'll get kind of get back into a kind of a normal more of a normal cycle assuming there's no more changes in STRS right so so so you see that fundto fund transfer in in my recommendations that's to address this here and I was going to wait at the recommendation of the finance committee we moved it up to this month so I don't know if Laura or Susan want to comment on that.
067>> Yeah, it it seemed I mean with the projection we know we're going to need it because of the cost savings, not filling positions, because of the additional investment income, because of our cash, because we have a $3.2 million good this year. It seemed like we had you did approve, we did approve, I wasn't at that meeting, 300,000 um that we normally do, but it seems to me this year would be the year to do the additional funding that we need rather than hope that next year that we have additional funding. >> Caught it. What happens if you don't have the funding? >> Well, take it have to come out of general fund again. Think think of the severance fund as it's like is a a reservoir and the whole idea is that it can
068absorb retirements up and down while we put a constant flow in. So the flow in is constant. It's predictable because the output is not always predictable. So that's why we want to have that pool of money that each year I'm not having to forecast exactly how many retirements the severance fund can absorb it and then we can just be more predictable as we look down the future. Okay. >> I Yeah, I think the original plan for it was to >> we were putting in more than we actually needed initially >> to build that up so that it wouldn't hit the general fund, especially in those years that things were tight. Um, it's worked until this year and then looking at next year. So, I think in once we get we can continue on in that
069300,000 maybe 350, you know, inflation. Um but we can continue on that. We just have these kind of two blips in the next two years. This year for sure, next year potentially. >> And and if you look at on on the top in the table, last year our projected payout, well actually not it wasn't projected, it was actual was just shy of 410,000. We had contributed 300, but we had a 775,000 going in. So it did exactly what it needed to do to absorb it. This year though, as you can see, our payout is going to end up being about 762,000. And um and next year I have 775. That's kind of the worst case. Do I expect it to be 775? Probably not because not everyone's going to retire when they're eligible. And particularly
070in this day and age and you we know people are delaying retirement mainly because the health insurance side >> but >> because you know these folks are they're not even 60 yet right so they're not even qualified for Medicare so it ends up being you know I don't know what STRS is retirement their health insurance is expensive there you go so people hanging on waiting in order to keep uh health insurance >> but at the same time we want to be prepared because you could have somebody with an illness and decides to retire early. So, we have to pay attention to those people who are coming up close and I mean there's also those other outliers but usually anyone within the next five years you keep a close eye on. >> So, any any qu
071other questions? So to be to be so just uh in the recommen in my recommendations, you're going to see obviously the May's financial report. The only thing I haven't talked about, you're going to see final permanent appropriations for this fiscal year. Then you're going to have a there's a resolution approved temporary appropriations so we can start spending on July 1. And that temporary appropriations is about 80 85% complete. So, it's it'll change when we do permanent, but I don't have like I don't have the student activities and the sports teams and all the grants in their year. That's the biggest thing that's missing. And then 8.5 is a resolution that authorizes me to make adjustments, be able to close the year, and then I have to come back to the board. Now, the way to
072get around that is most many districts have their June board meeting on the last week of the month. So you don't have to do that. I've not I've never h the last since I've been in Parisburg. I've not had to make any adjustments after the board meeting. I don't plan to make any adjustments. Just come s the only could happen is if we had a surprise expense that would put something over an appropriation like food service today had a significant repair, but fortunately I was able to move budget lines so it didn't change their appropriation. There's still those kinds of things. And then the fundto fund transfer is 8.6. And I and 8.7 if you so choose allows you to combine 8.2 to 8.6. >> Randy, can I ask a question on the permanent appropriations
073listing? Um the other sources is that what's changing from the temporary appropriations or >> Well, you're looking at the permanent appropriations. >> Okay. So the Okay. You're looking at the um certificate of estimated resources. >> Yes. So, so, so the appropriations is your authoriz authorization for us to spend. >> The estimated resources is my statement to the county auditor that we have the money. I combine the two. Technically, you don't have to approve them, but I put them together. That way, you can see that like for general fund, we have $102 million available for 77 million. And so I have to make sure that whatever is in that my appropriations are equal to or less than what's available to spend. So the other sources so are non- tax. So if you look at general fund
074you see the first number unencumbered 25.4 million 59 million in taxes and 16 million in other income. So, and this and you'll find and this matches kind of like what we have to do with the tax budget every year. So, we have to show what raw revenues coming from taxes and then because a county auditor will go, "Oh, that number matches mine or doesn't match mine." >> Okay. So, that's what the So, the other sources are everything but taxes essentially. And so, so if you if you slide down to um like uh down toward the bottom, see debt service, you'll see nothing in the other sources. It's all in the tax column. >> Okay. So, that's what that means. So, so we we put them together because again, I'm one of my checks is and
075one of the the auditor's checks always to make sure that you don't appropriate more than you have to spend. >> And how often do the buckets get cleaned up? So, for example, um we haven't had Camp Machundo since the cuts. Why do we still have a fund for camp? because they the way our our system work the only way to get rid of it is to lose all the history. So I have to keep it in there for a while and we will do doing some cleanup. There's a bunch of in the general fund there. We'll do some cleanup eventually. Um like all the 09s you see there, they're they're eventually all going to go away. In fact, you don't see because we're cleaning up our accounts as we as as we as we can.
076>> Okay. So this is just a statement of what we have. It's not stating any changes. It's just what we have to give to prove that we have the funds. >> So and and and that part is just showing what's available. So if you if you go so you'll see like in um for example when I do the do the next appropriations I'll do another certificate for next year. And you're going to you're not going to see those because we're not going to have any money in them. we've we've we've spent it all or we've moved it all out. So, they'll go they won't even show up here anymore because there won't be any anything to spend. >> Okay. Thank you. >> And the other thing we do on this appropriations report is you noticed
077the previous appropriation that was what you approved the last time and increase and decrease. That's a new addition I put in here. So you can see changes and and typically for example the um you looked at termination benefits that was a big change just because you know again we've got more had more severance and you look at things like um where's another big what I consider a big change oh and 300 district managed activities 23,000 the 300s and 200s in particular are all the clubs and the sports and they build as a year go on because they not all of them get their budgets in on time like they should. So we don't enter their budgets as they give us to us. They can't spend anything till they give us a budget, right? And and
078many times what'll happen is they'll budget, let's say football does a fundraiser and they've got money but they haven't budgeted it so it hasn't been appropriated, then they'll want to spend it. So they now have to upgrade the appropriation so they can spend it. It's it's one of those tricky things and we I'm kind of getting off track here, but it's people understand sometimes the buildings and don't understand even though you have the money, you can't spend it without board approval in terms it has to be appropriated to be spent. And that's and so they see they have the money, but they can't write a can't do a purchase requisition because they don't have a budget for it. >> Oh, no. Okay. >> So, that probably explains a lot of your hate mail then, right?
079>> I we don't get that much hate mail. We have We have We have a couple situations we're dealing with. And what we try to train the adviserss and the coaches is is for their own protection to follow this. I was in a situation in another school district where the coach did not follow the procedures. He had a parent who was mad about playing time accused the coach of stealing the money. >> Oh, >> I did an audit. I I was able to, you know, verify that he had not. But the point is he put himself at risk by not following procedures. And that's and so you know that's the kind of things that you know we get talk about being you know um trying to hold people accountable and rigorous. It's not necessarily for
080my protection on these. It's for your protection. I've seen a teacher lose their job an FFA advisor because they mishandled money. They weren't dishonest necessarily but they didn't. So those so those are kind of things we have sometimes with particularly with our 200 and 300 funds because there's a lot of hands and not all of them like a lot of our coaches are not employees. I mean they're employees but they're not here all the time. So trying to reach them and we have we do training with them. We have a financial manual and um and we just have a few outliers and the foundation by the way does provide a great outlet to help us with with some of that that because they have some different rules they could follow but still could protect the
081integrity of the the coach and and or the adviser and their program. >> So you're saying that we can come down here to um 87 and just go to instead of doing them all individually. Then >> that is an option you've been provided. >> Okay. >> Well, I like that option. Do I have a motion to approve 87 which takes into account 8.2 through 8.6? >> So move. >> Second. >> And Susan, any further discussion? No. Hearing none. Uh M. Uh Mr. Dur, roll call, please. Miss Minky, >> yes. >> Miss Roland Miller, >> yes. >> Miss Phillips, >> yes. >> Miss Haywood, >> yes. >> Miss Lmer, >> yes. >> And finance committee. Did you want to talk anything more about what was going on in your committee? >> No. He kind of takes
082your thunder, doesn't he? >> Does all our work. >> He does it. There you go. It's all done. Okay. Well, then let's move on to 91 and start off. We've got student achievement. Um, okay. We met on the 8th and we took an very very very early look at OST results, but we're not ready or the team is not ready to kind of give any information until more information is coming out right in the fall. And so, we'll be able to make some um comparisons then. Um but now it's just a very very early look at how things are going. Um they uh Joe and Brent created a successes and challenges for successes for this year and challenges for next year um that are attached to this document. Um a couple of successes that I
083wanted to shout out is just this uh Parisburg grading handbook and policy alignment um which has been years in the making. Um we are moving forward in curricular review and we have full department engagement in um grades 5 through 12 with our uh curricular review cycle which is great. Um in terms of challenges uh we just have a lot of uh transitions and leadership. So really working through all of the uh different transitions at the director level um and making sure that we are sustaining our momentum with curricular review and the grading policies as people are changing and hands are um are shifting. So um all good things very exciting. Um we also just touched based on Parisburg's one plan which is a state initiative to um ensure your academic plan and um we are
084in year two of three. So next year we will start looking at the assessment component of that um and then start planning for it to restart at year one. Um they also shared and they are attached in the agenda a principal document that they sent out as well as a teacher document with just some common language to utilize when you're sending out u messages and emails about uh districtwide things. So that was really helpful. And I think Denise, unless you have anything else, I think that's about it. It was a short one. >> All right. Um we got to do community engagement. Let's go with that one. >> I take that one. >> Okay. Uh uh so at community engagement we um we had a a pretty good discussion. Um we talked about um scheduling
085finding out the best times for us as board members to possibly attend some of the booster meetings. So I have started reaching out to the leaders of those booster groups. We got an updated list from um Jeff Abkkey uh with the current next year's leaders. So um so we've started reaching out to them to find out what meetings they would prefer. uh we we have someone attend um just to make sure we're not, you know, showing up at a meeting that's already got a really super full agenda or something that they, you know, don't want any need extra time. >> Are we sure that they even want us to attend? >> Well, I mean, that's part of the communication is is whether they would like us to attend and if there are particular meetings that
086we should avoid because they're, you know, particularly full or or or, you know, not not even virtual, right? I had one response that was like, "Oh, that means it's going to be virtual, so don't you know, you don't want to be on that one. You don't want to come to the building for that one." Um, so we started reaching out to booster uh groups. Um, we also, um, everyone should have gotten an email from Hannah um about uh, Daisy are available to schedule time at Library. Um, and um, I I sent everybody a survey. Thank you for everybody for responding. So, we're going to be working our our next meeting was scheduled for tomorrow. So the next month we'll be working on consolidating that into um a charter for the committee. Um and we had
087our first um community table event which Sue, thank you for joining me for that event. Um we were really lucky Miss uh Superintendent Akum was able to join us as well. Um there were when I counted heads there were uh 15 attendees, two hosts, yourself, myself, Mike, and Mike's daughter there. So we had a pretty good crowd. We got some really great questions, I thought. Um, and the questions did kind of flow over afterwards because we we did kind of run out of time um a bit, but um but I thought it was a a great event. Um uh Mary and Susan who hosted did an excellent job um and kind of kept us all going through the meeting uh so that we got as many questions as we could in in the time we
088had. The thing that was really nice about it was that people were hearing the excitement. They were they were grabbing hold of the idea that, oh, well, I need to have my my little circle of influence. I need to have host one of these at my house. So, we actually got two people who said that they wanted to host at their house, too. So that that that would be awesome if this thing just starts snowballing like that so that we can get the opportunity to get out there and meet people where they're at and and let them ask questions. And I also thought we had and you can tell me if you disagree, but I thought we had a good um subset in that event with different people from the community. There were business owners
089there, there were parents there, there were people who did not have kids in the district there. So, I felt like we had a pretty good um all-round group of people who have an interest in the schools but don't all have the same interest in the schools, if that makes sense. >> Except Mike was the only guy. >> That's true. There were Yes, it was mostly women. >> Yeah, it was really it was really neat. So, I guess the the message there is if you would like to be to the people who are watching or listening to the PE um if you would like to be a volunteer host and it doesn't have to be at your house. It can be wherever. It could be wherever you would want to have people come over and just
090gather some of your friends, family, whatever. And and have some administrators come with us. And then some board members come with us. And we just >> two board members. >> Two board Well, yeah, two board members. You can pick and choose which board members you want, too. I We just want We just want to be able to come out and talk to people. Um hear their questions and and just do what we did. And I I'd like to see this really snowball to keep us majorly busy. That would be cool. So, well done on you. It it went very nicely. >> I think that covers community engagement. >> Okay. >> Questions, I guess. >> All right. And then policy committee, who probably hates me at this point because I keep throwing things at them and
091I do apologize for that. Um, anything on your end? >> Um, you'll see in 15.1 there are policies for second reading. Nothing changed between first and second reading. Uh, you'll see in 15.2 too. We did talk a lot and we thank Mr. Schwarzmiller for joining us about the grading policies. Um, and we we kind of went through those pretty carefully and we're excited to to roll those out. So, you'll see those. There's one also about um well anyway. So, and then there's one about uh truency attendance that is a requirement because of state changes. Uh so they're in the policy first reading and then as we've been reading through policies, one of the things that I noted was that the passage requirement for our policies, which is our 1,00s and up is a different requirement
092than our bylaws, which are the thousands, the 00 or 01. Um and so from now on you'll be seeing those as separate motions because they do require um you know the policy is a simple majority where by policy um maybe by bylaws our bylaws require four people to approve them. So we will be voting on those separately. You'll see that there is a bylaw first reading. One of the things as I've been um looking through the policy manual and our bylaws was that the ethics um section was really two different ethics lists. One was from a national group, one's from OSBA. there's kind of a conduct versus ethics and um what we have here isn't a change to any language but it's an attempt to merge the two documents into one so that it's actually
093you like what does this have to do with this statement it it see it always seemed very unusable to me and I don't like unusable policy so we have in here a bylaw first reading change that again doesn't change the language but does change the structure of the document to hopefully make it more usable and more understandable for those of us seeking to follow it. Um, we did pull pull um we will not be presenting um one of the ones that was presented to us. We've kind of uh that was related to changing the academic requirements for athletics. We're going to continue with what we've had and we have a couple more that are on hold. We'll be taking up um at our next meeting. We are now meeting um monthly believe it or not
094for policy. Uh we will be taking a look at some of the ones that were passed on. Other ones we discussed I think Sue that you raised and they really are more appropriate for a handbook discussion. How do we do things not what do we need to do? And so some of those we won't be taking up in policy but we'll need to determine how we want to address those together. And I think that's when we get to open discussion of of what the board retreat is. There's a lot of Well, you can talk about that at the retreat. You can talk about that retreat. I'm like, the retreat is not three days long. So, I don't It's unclear to me what we'll be able to get to, but um we've we've been digging into
095the weeds. We'll be continuing to go through the bylaws um the thousands and the 1000s that particularly pertain to us. So, if you do have questions or suggested um changes to those, please let Denise or me know. I think that >> I did have a question about um on 152 uh policy 5200 in paragraph three it refers to HB96 in the that it's going to happen that it will take effect and it's past tense now. So does that need to be changed? Yeah, this is the explanation of it and I asked the same thing and what was pointed out is that this was originally presented to us in the fall when it was futuristic and and the language of the explanation from Neola just hasn't changed but the policy doesn't obviously the policy is eternal
096this is just the explanation for us >> okay all right any further comments or questions questions about all of those things. All right, hearing none, we're down to our consent agenda, which is covering items 11 through >> I think for just general board discussion, I I would like personally an update on where we are with the agenda for the retreat. And >> oh, >> because that's our next thing. And >> I I still haven't seen an agenda. I didn't know what was being planned. >> All right. Well, it's hot off the press. I can tell you what we're doing now because it just it just started popping up today. So, where we're at now is that uh Mike was on campus today and he and Katie were talking about this and so they contacted me,
097I contacted Steve, then they all got together. So, the way it's looking now, and this is all verbal at this point, so I still don't have anything to hand to you, is that we'll start out with just and this is from Mr. Aum. I don't know who Oh, Denise was here and and I was on the phone with him as I walked in. So, we're kind of start out with the generalities, just everybody on the same page, same footing, all of that. So, it's going to be basic definitions, basic this is how we're doing, this is how it goes. And that might take 45 minutes. Um, then, uh, from that point, then we'll be getting into a little bit with Phil, um, with the the DISC assessment. He will mostly be over lunch. I wasn't
098really clear what was happening between that little bit of time with with Steve and Phil at the working lunch to go over the DISC assessment and how Mike incorporates into that. Um, but Mike is going to take almost all of the afternoon. So, he's going to be doing things with us for um about three hours. So he's he's anticipating a 9 to2 minimum, but um plot your day out for nine to three. >> Mike is going to put it in writing and get it all out to you for input. >> Yes. >> Okay. >> Yes, absolutely. But it at this particular point, he just kind of like I said, this is still verbal. He was in the car. He was driving back home and heading to Pittsburgh. So it it was that's kind of where
099it's all at now. on. He's he's very intent on getting this to us sooner than later and and fine-tuning all of it. But he's now jumped in and he's going to take the lead on that. >> And included in that, we have we have had the conversation and he'll get this to you very defined outcomes that we think the board wants to see that we want to see so that we end today we know exactly what we're trying to achieve. So Mike's going to nail all that down and put that part of that communication, you know, and I'm don't think I'm going to turn. Brooke, you can speak up. You were in the meeting with us. But one of the things, as you know, during that whole process of hire superintendent, comprehensive strategic planning. >>
100Yes, that's a huge one. >> That's, you know, that's going to be huge and part of Mike's bit to get us on the path as, you know, so he's working on it. He's got a plan. D wrangled. He's talked with Steve and and and Sue and so I think I'm I'm I'm very comfortable with where he was heading and but he needs to get it to you in writing and he's going to do that. Brooke, anything else to add to that? >> No, I think more so stay tuned. >> Yeah, I do too. I do too. >> Any other questions? to Susan's point, there's three, four, there's a week's worth of stuff that could be done, but I think Mike's got a very clear focus based on the conversations he's had with with all of
101you. And I think um I'm pretty excited about where what he wants to do with with it. And and I think the board's going to be excited with it, too. >> I got that impression, too, because he's been doing his um listening and walking tour or walking and listening tour. I don't remember which one goes first. and he seems much more zeroed in on where he wants this to go. And I thank you. I forgotten about the strategic plan, which is exactly what he and I spoke about just before this meeting started. So, um that will be a that will be a big focus on um getting us all on that and learning what it is and what he sees and introducing us to what he sees that being for us, which is really kind
102of cool. So, um what was there was something else I was going to tell you and now I've forgotten. I'm sorry. Um, >> so if I understood, the morning we're spending on the DISC assessment. >> Well, that's only a small part. It most of the most of Phil's activity will be a working lunch and I think that's when he wants to just kind of tidy up the the DISC assessment that we kind of touched on at the other retreat and incorporate Mike into that. He felt that we could do that all over a working lunch. But I can't remember now. Maybe that's where he was putting in the strategic plan. Do you think does get Steve started and then maybe that's when he was going to go into the strategic plan and then lunch we
103had um he's thinking that maybe he would do the the DISC assessment with Phil while we're while we're doing lunch and then in the afternoon that was going to be all Mike and Steve and Phil would probably be gone. So, what's the what's nine to lunch? >> That would be the beginning part would be Steve for about 45 minutes or so and then Phil at the lunchtime. And I'm thinking that maybe that space in between was probably Mike talking about the strategic plan. Don't you think >> it Mike's gonna Mike's gonna monopolize that time, not the conversation obviously, but he's going to use that time to fac facilitate some conversations he wants to have with the board and leading to this other thing. So, I would I would I'm going to encourage you to I
104know we you wanted to have something by now, but Michael get it and I think at this point you made a great choice. Let's let him let him run with it. But that's that's kind of your call. But but he's he's I think he's talked to all of you at least in some length and he's trying to incorporate that and we like I said we had a long several hour meeting today trying to help him formulate those thoughts based on what he heard. So um >> has everybody met with Mike individually now? Is anybody not? That was probably the better way to put it. Okay. So everybody's met with him and and I heard I heard that tone much different in him because I could hear him thinking through that he was okay well I
105I was I've been hearing this out over in this area and I've been hearing this over out in this area and he was just taking this avalanche of information that he's got and he was so revved up. Maybe that's why I'm having trouble remembering it because he was he was just having fun with it. So, I think he's um >> and Brooke can smack me if I'm speaking out of term, but I can tell you um Mike has taken what he heard from the board very seriously was conveyed to me and then not just from what he's met with you, but we took from the interviews and the things that that the board told him was important. And so, he's really latching on to that to take this retreat and really be able to get
106himself rolling working with all of us. So, I think I'm pretty excited about what the product's going to look like. Don't I don't have all the details, Denise, that I know you want to have. But >> so so Mike, the agenda is going to come from Mike. >> The agenda will I would think yes, he's going to get it to us, but he's working with Steve and Phil together to create a final agenda. Plus, remember I sent him almost a three-page document from us for the people who brought suggestions to me that what you wanted to see at the at the retreat and I compiled that and sent that to Steve in May. I know that hurts, but that was back in May. >> Okay. So, >> so Mike's going to give you >> It
107sounds like we need to wait for the agenda. Do we have an idea of when that will arrive in our email boxes? >> I would knowing Mike, don't you think that that's probably sometime next week? I would think. Yeah. Okay. >> I think he's very energized on it. So, >> yeah, I think he's >> I think that that's a fair question just when we could expect it. >> Yeah. uh when when I get it, I will send it out and then I will also text you and let you know that it's there so it doesn't sit in your inboxes for a while. So you will get a double notification from me because I we've all been chomping at bit waiting for this. So um but at least at least we do have a time frame
108for you 9 to 2 to 3 somewhere in there so you can block off your day and we're not starting super early. And remember, it's going to be at Huskson Center. It's not going to be in here. It's not going to be where we were before. So, that's where it's going to be. Okay. And everybody who's watching is wondering what is a retreat? A retreat is when the board, it is an open meeting, but it's when the board goes through a lot of special planning, uh, special speakers, um, a lot of special work that we can't do during a regular meeting like this. And we just sit down. Imagine us all sitting around like a campfire pow-wowing and brainstorming and just open conversation and and it's it out of all the ones that I've been
109to, they've all been so wonderful and we learn a lot and we work really hard together and and we do we from 9:00 to 3:00 we have no break. It's just the entire time uh working lunches, working snacks, the whole bit. So, it's it is a time of uh and and Mr. Drew is with us. Mrs. Price is with us. Um Katie, will you still be you're not going to join us? >> This is Mike's retreat. This is your new superintendent stepping into his leadership role. >> Okay. >> I just would like to add that it does not resemble an actual retreat in any way. >> Yes. It probably is a misnomer to call it that. Not a great name for it >> because Yeah, we maybe we should just come up with a whole
110new meeting. >> It's a long work session. >> Yes, very very long work session, but it's super cool. It's super cool. Um, all right. So, do we have any other questions about that? So, that was a lot of information that still leaves you vague and wondering, I'm sure, but at least you got a time frame now. So, that's a huge step. Um, let's see. Oh, we're back to 10.1. So, do I have a motion to >> I'd like to still old business is the I I sent out a bunch of documents and I guess I I didn't hear anything back. So, maybe you all think it's great, maybe you don't. I I just feel like we've talked a lot about Casey did a lot of great work. Um, and I just wanted us to talk
111a little bit about where we were with the evaluation process, with the timeline that we I just tried to flush that out more. >> Okay. I was actually putting you in the discussion towards the end, but if you want to do that now, that's fine. >> Oh, I I feel like we've been talking about this for months. I figured it was old business. >> It just feels like Well, there's part that last document you sent wasn't necessarily old business. That was kind of new. Um, >> wait, we can wait. It's just a few more minutes. >> Okay. Yeah. Yeah, that's true. All right. Let's let's hold that off to the end if that's all right with everybody. we can go on from there because this is kind of where we're at is more about committees
112and things like that. Um, so are we okay to move on to consent agenda? Seeing heads not, I'm going to ask then are there Wait a minute. Oh, there it is. Um, do we have a motion? Did we already do this to approve the consent agenda? >> No. All right. Do I have a motion to approve the consent agenda? >> So moved. >> Susan >> second. >> Casey. Uh any discussion? I would like to hearing none. I would like to pull out 158. Make sure I wrote it down right. Nope, I did not. Nope. Sorry. change that 159. Do we have to vote on that? >> No, you just pull No. Okay. All right. So, we're looking at >> All right. This is the first time we've actually done that. So, I apologize. I'm a
113little I' I've got myself a little goofed up. So, if we've pulled out 159, we can go ahead and approve the consent agenda minus 159. Correct. >> Correct. >> Okay. Um, so we've got a motion to approve. We've got a second. Is there any other discussion? Hearing none. Roll call. Mr. Durer. >> Miss. Roland Miller. >> Yes. >> Miss Haywood. >> Yes. >> Miss Minky. >> Yes. >> Miss Phillips. >> Yes. >> Miss Lmer. >> Yes. Okay. So 159. I don't know how how the numbering works on this, but um I guess it becomes what 162. Um the reason why I pulled it out was because there was something in here that really bothered me um in looking at every group on here. They're submitting. So, let's take take the first one. Um you see
114the new that all the format is the same. So, you see the the new officers, you see what they're anticipating as revenue, and you get a number on there. Um, for the athletic boosters, it's 220,500. And then you come down and you see what their anticipated expenses are. 1965. Okay. Well, that's not a problem because expenses are less than revenue. So, this is good. That gives them some money in their pocket. There was one in the group and I didn't write it down which one it was that ended up zero. The anticipated revenue matched the expenses. Okay. I'm having trouble understanding how we approve the junior high HPI PTO's. Um let me get out of this. I'm on the wrong one. Junior high H. Okay. Is it that one? um because they've got an anticipated
115revenue of $6,800, but their expenses are 14,450 >> as as I emailed you. They have cash, >> but there's nothing on here that >> that's that's not the point of not the intent. >> The intent of these things is to show the board their intended fundraising and their intended expenditures. That's it. It's not to tell explain the board what their financial situations are. They provide the district their financial reports every year. Um Marissa Dumbrossski and Rachel Zicker work together to make sure that they're all in compliance with board policy that they're find they're filing their 990s and doing all that. This is their this is the board is authorizing them to be a district support organization so they can use our logo, use our facilities, be covered under our liability insurance. So, they're showing you
116what their intended fundraisers are and their intended expenses. That doesn't mean they're going to do all this. This is like a budget. Plus, they all have cash. Just like when you approve our appropriate appropriations for the district, I may not have revenue to cover all the expenses, but I have cash plus the revenue. >> Yes. But you show us that you have that. And that's what bothered me is that I'm approving what they're showing me that they've got more expenses than what they're showing me they have. >> So money >> most of these and I can't say I I used to be able to tell you which ones were some of the booster groups are not but most of these are independent nonprofits 501c3s. They have filed with the state. They are responsible. The officers
117become responsible. They're bonded by policy. Um the intent of this is for us to oversee to get that big picture of how are you fundraising? How does that align with our district fundraising? How does that um compete with that? How is the foundation allows the foundation to see what's going on? And how are you spending those funds? Is it within appropriate means that would benefit the students? But we are not approving this the same way we approve our financials. This is a by doing this and assuring that they follow our policy. They are covered under our insurance policy for any liability that might occur during events um on our property. But other than that, they they are responsible for their own their board, their membership is responsible for their financial solveny the same way we
118are responsible for the district's finances. But we have no right to tell them um that they can't use $5,000 of cash reserves. It's just not it's outside the bounds of our powers within the district because again most of them I'll just pick theater boosters because I was the treasurer for the theater boosters for a lot of years. Um we are a 501c3. The board really could not tell us what to do or what not to do. They could tell us what is appropriate, more likely inappropriate or hey we you're doing that fundraiser but we were going to do that as a district-wide fundraiser. Can we talk about it? That's the intent of this. But the board itself does not have the right or the power to tell them how to function within their organization. >>
119Because is it basically what we're seeing here? Essentially, these are their hopes of things that they're going to possibly do if the funds are there. if they have the money, if it gets approved by their internal board, this is what we hope to do that year, but not necessarily what we will if there isn't the money available. I think that's how I'm looking at it, at least. Correct me if I'm wrong. Mhm. >> Well, no. I I'm because I mean it it says that up at the top that any changes in what's listed here has to be um submitted to the development office for separate board approval. So, these are things that we are approving them to spend on. So, if they don't spend the money, then they've got to turn around and come back
120and say, "Oh, well, we're not going to spend it." >> No. No. >> No. So, if they add so if they they want to do >> we approve those throughout the year we'll approve additional fundraisers I mean they're often in the consent agenda that we approve right >> the the intent of this is that what they as development um became such an asset to our district is that sometimes um let's say that the theater boosters went to Joe's business meanwhile develop Velment was in conversation with Joe's business about a significant gift or a significant support of a program and having theater boosters then go. It was like we were competing with one another. So the one of the main points of this was to make sure that we're working in concert across the district with
121all the booster groups with the foundation which is also independent. So it's a communication tool. It is not um and and it's it's again we don't want to do a fundraiser that would be contrary to and I won't use examples because I'll get myself in trouble, but we also don't want fundraisers that are not appropriate for our district. And so this also gives us the chance to look at that. But it is not us approving their budget. It is not us approving their expenditures. >> Okay. Well, >> I have one very like not important, but wondered if we could. When I looked at them, the FOP one, I had a hard time reading and I even tried downloading it to see if it was an issue with my browser. There were like like you couldn't
122read the total. Yeah. So, I mean, I was able to add it up myself, but if we could maybe just ask them for a new scan of that one so that the numbers are >> And I don't know, and maybe it's just me if everybody else can read it. Um, >> yeah, >> then then it's just my computer. But, uh, I mean, I I was able to add everything up and figure it out, but like the total anticipated expenses is not a legible number for me. >> It just a very minor not important thing. >> No, no, I get it. No, you're you're totally right. I it just seems to me that if they're going to submit something like that that's so out of out of balance and it was just the two. It was
123just that one and uh the orchestra boosters, Pisburg orchestra boosters. Um, it just seems like there should be a an additional line on there that says we have x amount of dollars already saved. Like some of them were were, you know, their expenses were way less than the money that they were raising, which is awesome. And then there's obviously they're saving something. But it just seems to me when we have to put our stamp of approval on something for an organization that's showing that it's spending twice as much as what they're proposing they're going to raise. that they should acknowledge on this on this form that they have other funds to to cover these expenses or some sort of notation that they're going to stay within a their budget or not not spend some I
124don't know it just seemed >> that >> it seemed weird to me how that was how that was laid out. That is not the role of the board with this. You are not approving their finances. You are approving the things they want to do to support the district and they are giving you an estimate of their revenues and their expense and to do it. That's what you're approving. You're not approving their financials. They are independent. they have accountability to their officers and members on the financials and the attorney general and they always say at the file that's not the point of this our the district's your role in this is as as as Susan had pointed out is to make sure what you see there is appropriate and matches the values of the of the
125district and and this is you know this is within our policy and procedure how we work with these groups It's we this this I'm going to back up here. I can tell you from my experience between the ABKY's office and Rachel Zicker, we do a fabulous job with our support organizations. I don't have seen any other district support organizations in most districts are an absolute nightmare because we don't have this kind of compliance. They do a good job of getting this to to the board. You have they have great transparency. if they want to add a fundraiser that wasn't pre-approved, they come to they put it on the board agenda. And that's what that's essentially what they're doing here is saying, "Hey board, here's what we're intending to do with your approval. This is what's
126going on. Now, if we do something different from this, we will come back and ask for further approval." >> I I would um encourage anyone who has questions about this to read policy 9211 that was last updated in 2023. Um, and it addresses all the expectations of district support organizations and how this registration that we're approving functions within that. Okay. All right. I will do that. Okay. Well, my apologies, but I guess if I had that question, maybe somebody else would if they went through that and read that and thinking that we're approving an organization to spend twice as much money as what they're making. So, all right. And I see where it says approve the following district support organization's annual registration. It just none of it seemed to jive to me at all. So,
127um we can we need to go ahead and approve that. Do I have a motion to appro first of all, is there any other discussion now that I've beat a dead horse? Okay. Um, is there a motion to approve? Uh, well, how how do I list this now, Randy? Is it 16? >> I'm 161. >> 161. Okay. A motion to approve 161. So moved. >> Denise. >> Second. >> Casey. Second. >> No further discussion. Randy. Um, >> roll call, please. >> Miss Phillips, >> yes. >> Miss Haywood, >> yes. >> Miss Minky, >> yes. >> Miss Roland Miller, >> yes. >> Miss Lmer, >> yes. All right. So, we've got then 161 now. 162. And 162 is now 163. Is that how that goes? >> Yes. >> Okay. All right. Um we have 162 which
128is the um basically the resolution to authorize the execution of 163. We have to do these separately. So do I have a motion to approve 16 now 16.2? So moved >> Susan >> second or a second. Any discussion >> hearing? None. Roll call, please. >> Miss Roland Miller, >> yes. >> Miss Minky, >> yes. >> Miss Phillips, >> yes. >> Miss Haywood, >> yes. >> Miss Lmer, >> yes. 162 is now 163. This is the actual contract change. Um, do I have a motion to approve now 163? >> So moved. >> Susan. >> Second. >> No. >> Miss second. >> Any discussion on 163? Hearing none. Roll call, please. >> Miss Roland Miller, >> yes. >> Miss Haywood, >> yes. >> Miss Minky, >> yes. >> Miss Phillips, >> yes. >> Miss Lmer, >> yes.
129To make a comment. mind if I make a comment? >> No, go ahead. >> Okay. Um, Randy, I just want to thank you for um making um concessions when we had to cut things and trying to especially work on rolling back the health care. And I know I know that's a constant battle with any board. Um the sweet spot that we would all like to find as a board is the 8020 and that is it's hard to attain. Hopefully we can go for that. Um you know I've been part of a board in the past that I've watched teachers forego raises for other things for the district. So, um, it is it is a team effort and I know here probably in the near future we're going to have to ask that of our district
130and I hopefully hopefully everyone can come together and do it when we need it for our especially for our facilities. >> Yeah. >> Thank you, Laura. >> Um, now I'm confused where we are. Oh, again no public comment. So, we will skip that and down to board discussion. And that would be Susan, do you want to go ahead and start that off? This was largely based off of uh a conversation that Susan and I had um earlier in the week and she kind of put it into writing many of the things that she and I talked about. So, uh if you printed it out or if you've got it on your computers and you want to pull it out so that we can follow along with what she's got, that'd be great. Go for it,
131my dear. It's floor is yours. >> I don't um I don't have anything addition to what I ever I told you that the evaluation form again just added in the um goals section. I kind of formatted it so I could print it out, but eventually we can bump it up since we'll be populating it. Um the timeline I just I was trying to get my head around how do we do this timeline? I am recommending that we do uh pursue an evaluation with Randy this summer to get us on the right track. We'll be a month or so, you know, we'll be a little late, but we'll be closer to uh our goal of where we want to be. And then I just feel that the third piece I just feel like there's a lot
132of um personnel, you know, the the policy committee can handle the policy piece, but you know, getting the superintendent's evaluation, working with Randy and Mike to set goals for this fall and this coming year. um some of the pol some of the uh job descriptions we put out I I put down kind of the I feel like even if it's just a special committee that's shortterm um but I know you know Casey and I had kind of worked on some things together over the last couple months and I I feel like uh it would be beneficial for the board to kind of formalize that right now. >> So I apologize for not getting back to you this weekend. I was traveling. Um I have some feedback just kind of basic stuff. Do you want that
133tonight or would you rather I wait? Just like things like I think there's a couple of the standards based ones that are a bit repetitive that we could maybe pull out of one section and just keep in the other. But I don't know that we need to discuss it tonight. >> Yeah, I don't know if we want to. I think it'll depend. Either we need to do the nitty-gritty together or we need to delegate that to a special committee. So, if we want to do the nitty-gritty together, then don't appoint a special committee. If we want to appoint a special committee, you can pass those notes along. >> And then I just had a quick, do we come up with something similar for the board itself? Um, do we have a way to conduct assessments
134or self assessment of ourselves as a board as well or is this we only do this for the superintendent and the treasurer? No, we are supposed to do it for ourselves. That is strongly recommended. I don't know that. I don't know. You Susan's the policy expert. Is there something in our zeros that says that that is supposed to be done for maybe that needs to be >> just a best practice? >> It is. It's a best practice. And kudos to you because you got that from your OSBA training that weekend, didn't you? Um, so it's it's something that we have talked about, we've noodled over and it's never come to never come to fruition. >> We have used we have used as there's an OSBA recommended one and we have used different sections of it
135to help on mainly those long work sessions that we call retreats. Um, but I do think I think it's too long of an assessment as recommended by OBA. That's why we've just used smaller segments of it. I think to that's something that could also be delegated to such a group. >> Well, what I'm hearing are two questions. Do we want to put this into a committee of two that want to work on let's say the evaluation because we've got different things here. Do we want a committee to be doing this and then report back to the board or do we want to take a chunk of this tonight? It's already 5 after 8. We still have exec to go through. Um I would suggest that maybe well it's not for me to suggest. Um >>
136actually a special committee can only be appointed by the president. >> Right. But I would like to point a special committee only if a special committee is desired. So if we can either um I think the the most urgent thing is probably this evaluation. Do we want to noodle on it or do you want me to do a special committee? That's what I would like to know from everybody at this point. >> I think first Susan, thank you for getting everything into writing because I think we've been talking a lot and I never took that next step. Um, and so I appreciate that. And I I think based on the amount of conversation we've had, perhaps even a short-term special committee is the only way we're going to get it actually accomplished. And so I
137do think that there would be value even if it's just short term to get the evaluation system very clearly in place, get a board evaluation system in place and really look through and make sure that we are doing our due diligence and providing the feedback that our superintendent and our treasurer deserve and and need. So um I think that for me I think the only way based on just how crazy every meeting is, the only way to actually get to that is to have a special committee. Okay. All right, Denise. >> Yeah, I agree. And I'd like to reiterate, thank you for putting this in writing and especially for putting the calendar together um as a at least a starting point of expectations. Um and I I I think a committee would be great. I
138think it would especially again because for me at least, it feels like we're kind of starting from scratch here and it would be good to have someone actually or or a couple actually responsible for >> Okay. the um for the outcome. >> Yeah, we are kind of really starting from scratch with cooking ingredients in a stew pot. So, trying to get a better stew out of this. Uh Laura, >> I would like I mean I think a committee is a good way to go to get this done as fast as possible. Um we will need to have some reviews back and forth with the committee for this. So just to make sure that the comprehension of everything is clear and the timeline is clear >> and if there's any, you know, discussion that needs to
139be had on anything that that can be done. >> Okay. So >> So I'm hearing committees all the way around. Susan, >> I recommended it. Yep. >> Yeah. I'm for it. >> Just to just to make it, you know, out there. All right. Now, so here's here's another question. We've got basically though three issues here. We have an evaluation, we have a timeline, and we have an executive relations special committee proposal. So, we basically have three topics. Do you want three different committees to work on these? Do you want them all worked on by the two people? So, that's my next question to you, Noodle, on that. So, we're going to have a special committee. Do we want one special committee to handle all three things or do we want one special committee per each
140thing? What was what's your flavor? I would propose we have one committee that we use what Susan's already put together as a starting point for everything, but that once the committee is designed, they can modify it. >> You want to hash up. Okay. One. All right. So, that's what I'm hearing now. That's a proposal. One committee to do all these three things. >> Casey, I see your head. >> Yep. One committee. I think they all goes they're so tied together that to separate it out, it would be hard to we'd be back to where we are now trying to discuss it all and figure it out between groups. Um, so I think one committee makes sense. >> All right. One committee makes sense. Miss Laura, >> fine with me. Okay. Just my only other question
141would be is is it too much of a lift for the timeline? So, but I mean if if you think it's all possible and it's just going to all nicely go together >> for what timeline? >> There was one time >> the evaluation timeline >> that this timeline's very >> I mean just to to get this done >> as soon as possible. >> Oh yeah yeah yeah yeah >> yeah. So to me the the timeline is fluid. it it can change um depending on what we want to do. I think the first thing that's it probably the most important is but you know I'm not on the committee so it might be the the evaluation um and for whoever whoever's going to be on this committee I would like to see the parts part one
142part two there's a part three I think I'd like to see those in a a definitively different color because it's the same color background as the standards and I I missed that there were parts So, I'd rather see a different color in there. Um, it can still be the same hue, but I'd like to see a different a delineation of the colors just for clarity. All right. So, we will make a special committee. What do we want to call this committee? We can just call it uh let's see, the evaluation committee. Let's just call it that for right now. I think on the proposal it was executive relations. I thought that was a good name for it. >> You like that name? All right. Anybody opposed to calling it the Executive Relations Committee? We're just
143moving right through this. I'm liking this. This is great. All right. Anybody against that name for right now? Okay, moving on. So, we've got the executive executive relations special committee will be formed. And uh are you all going to fight to be on it? Who wants to be on the committee? I would like to be on I would like >> There we go. >> I would like to be on the committee. I do have the um most up-to-date iteration of the superintendent evaluation as well using the same form um and using standards that Katie shared with me. So, um I feel like I've done a a little bit of the leg work. So, I would I would like to be on that committee. >> Okay. All right. So, we can we can do that. I'm
144supposed I'm sitting here feeling like I'm directing the orchestra and not taking notes here. So, the executive relations committee and we've got Casey and I can only have one more. So, who's going to fight for spot number two? >> I think Susan's done a lot of the leg work. So, I think she should have first dibs at the Susan being willing to do it. >> Are you willing to do it? And and it's probably a good time for you right now, Casey. Right. because your workload's a little lighter. >> Yep. >> Okay. All right. So, we got Susan and Casey are going to pull this together. So, in regards to any of this information that we have here in our hands or on our or digitally, if you would if you have some suggestions for
145either one of them, send them emails so that they know as they are constructing things. um what we're what we're thinking. Just send an individual email to them >> or you can make comments right on the Google doc. Just add an add a comment. >> Okay, that's true. Some of these Google uh some of these were Google Docs that we could add on. >> Does lead me to a quick question just in terms of making the right decision. When we send out emails to the full group, you respond back individually. Correct. >> Right. >> Okay. But you can respond. >> You may respond. Yes, you may respond. Yes. Uh you just >> And they all They're all public records. >> Yeah. Yeah. Um and just don't do the reply all. Um I got that pretty
146well clarified from um our attorney, Mr. Smeagielski. I don't even remember how many phone calls ago that was. It was standard practice when I first got on the board that if there was something like this that went out, like just the evaluation part and if I were the president and trying to figure out, well, how does everybody feel about this format versus the other format? It was not uncommon for the president to call Susan, to call Laura, to call Denise, to call Casey, and then the president is sitting there with knowledge. Now, the president was never asking, "Well, how do you vote on this?" That never happened. That would definitely be be illegal, but they were just trying to get a sense of what was going on. Guess what? That's not legal. That's called roundroining
147and it does violate the opens meetings act. So we're not going to do this because I made a strong promise to him that I was going to do my best to not give him any more ulcers or heart failure. So we you will not see me do that. If you have if you get a document especially from me or from a committee or something like that, please feel free to respond individually to that person who sent you the information. But that person should not be then discussing the information that you sent to them with any other board member because now you've got three involved in that conversation. That's where we get in trouble. but we're not going to do that because we like our attorney and we don't want to see him in the hospital.
148So, we're going to follow the rules. Um, okay. So, welcome to the executive relations committee. Just Casey and Susan and y'all just keep writing to them with your thoughts and comments about the documents that she sent out. Anything else for board discussion? Well done, ladies. Well done. Nothing. Hearing nothing. I want to move down to I don't know what number it is, but we're moving down to executive session. Uh I need a motion to approve to enter into executive session for the purpose of appointment, employment or compensation of an employee or official and the investigation of charges or complaints against an employee, official, lency, or student. Say that three times fast. Uh there will be no uh business discuss or voting after executive session. We will adjourn. Do I have a motion to approve? >>
149So moved. >> Susan >> second. >> Fight for second. I heard Casey. Roll call. >> Miss Roland Miller. >> Yes. >> Miss Haywood. >> Yes. >> Miss Minky. >> Yes. >> Miss Phillips. >> Yes. >> Miss Lmer. >> Yes. >> We are now in executive session. at 8:17.