001Roland Miller. >> Here you will stand to say the pledge of allegiance. >> I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. [Music] As everybody knows where the AED and exits and what our address is, we'll skip over to the adopt the proposed agenda. We just have the um item three, the search process presentation from Dr. Anstat and some discussion related to that and then we'll have time for uh board discussion. Can I have a motion to approve the agenda? >> So move. >> Second. >> Mr. Bangington, Mr. Anderson, Mr. A roll call. >> Mr. Bennington. >> Yes. >> Mr. Anderson. >> Yes. >> Miss Lmer. >> Yes. >> Miss Roland Miller. >> Yes.
002We have an agenda which means I'm going to turn it over to Dr. Anstead. >> We're waiting for our screen to come up. But while we're waiting, uh, I thought I would just go through I'll skip through the first couple slides this morning, but um, on my second slide, usually I talk about board purpose and responsibilities. Reason number five is hiring, supporting, and supervising of the superintendent and treasurer to advise, set goals, and evaluate. So, in that light, uh I thought this morning, eventually this will come on, but I thought this morning, here you have your computer up. Uh I thought it'd be important just to talk about getting a firm selected. Um I've been pretty public about this. I think I said it in our Facebook live. Um I mentioned it at the meeting
003last night what the process is. Essentially in Ohio there are three groups. It's the Ohio House School Boards Association, Finding Leaders, and K12 Business Consulting. So those are kind of the three groups that are um that do searches in Ohio. There are ESC's when you get into the bigger areas like if you're in the Cleveland area or Cincinnati area, sometimes they'll run. I our ESC is not going to have the broad reach that those ESC's would have. So I would recommend that you cons that we consider any of those three um and maybe request RFQS from each of them so that we can hit the ground running. And so then really I think the important thing right now is getting a date after November 4th that whoever is newly elected and the current board can
004sit down together, get a presentation from those three firms. Um we can do that. They can all be by Zoom. They don't have to be in person or if they want to be in person. Um we can do that. And then uh and really today what would probably be good is if you can or in the next week or so come to conclusion on a date. So it's kind of nice when you go out for that to let them know that this is the date you'll be presenting kind of like an architect like it's nice for them to know this is the window of the dates that you'll be presenting. So um so we would uh request the qualifications from the firm probably announce the special meeting and then current board new board would conduct
005interviews and select the firm based on how they fit and what the qualifications are. I think fit's going to be really important. Um you're going to have to be really comfortable. Uh I've spoken a couple of times in small groups about this too, just how much this job has changed from being more of an like even in the time that I started till I ended and I'm back. The job has really shifted from being very instructionally focused, you know, bringing, you know, closing gaps, doing all those things or the things I talked about in the beginning, getting good instruction in place to really in the current day being a very political, very civic job. And I think in Parisburg especially, this is a job where you're going to be need to be very connected to
006the community, being a me, you know, going to Rotary, being a part of city council, um, decisions, really talking to the mayor, talking to the chamber of commerce, not just locally, but so I think it's some you're going to have to really think about who can work those political circles, who's got the talent to do that. So I think it's a little different position even than it was just five or six years ago. So um so fit will be important for that firm. I can tell you >> two sorry >> I say all all three firms I'm familiar with they have similar processes and it's up to the obviously the board to decide what they want them to do but they typically will you know do community surveys ser board staff to put together if
007you will a criteria what the board is looking for before they actually do some things so that all three of them do those kinds of things because I don't think anyone here has been through a a superintendent search. Now, they probably if you remember, they probably did the same thing for the treasurer search >> and that's typically all three of them do how well you'd have to listen to their presentation, decide their processes are a little bit different, but they all do the same thing. They want community input >> and that's number six on the presentation >> and that's assuming that's what the board wants obviously. You know, you can define what their scope is. >> I have also started to be clear in the groups that I'm in about who makes the decision and
008that it's not the community that makes the decision. community gives input, but it's the board that makes the decision on the superintendent because I think having a prospective board member in the audience last night. I think it's important to really just get that idea out there. Like the community doesn't get to they don't they don't all vote. They vote for you and then you make that decision. That is one of the primary jobs of the board. So, and you can't say that enough, I don't think, because I you know, the general public is like, "Yeah, we're going to pick the new superintendent." No, you're going to be the board who picks the new superintendent. And I've I've expressed to them just how important this election is for that reason. Like who you have on the
009board will be selecting your next leader. Be sure this is a year where you really have to do your homework. So um >> I think it'd be good to start backing in these dates, right? We want if the search process is going to kick off in January, then we need to hire the firm at the regular board meeting in November. That would be the earliest way to do it without another special meeting. >> So, what we're looking at for the special meeting right now would be um and without Miss Mankey here, it's going to be a little more difficult to schedule this. Um hopefully she shows up, but uh November 10th or November 13th. So, it would be after the work session, after election day. >> Y >> um but before So, then we get
010into OSBA. Um and then the regular board meeting we move to the 24th and so they're really the we're looking at the 10th or the 13th hopefully because there aren't a lot of other options and calendars. >> So I assume I mean all three of these firms I imagine work with school boards >> regularly are groups of people that have other jobs. Do they do like weekend presentations? Could we do like a Saturday where we have all three of them come in just one after another and give us their pitch? I I mean I'd prefer to do it on an I I'd prefer personally an evening meeting where they would come in same thing. I mean maybe we start early that day but >> there most of them are able to be here at whatever
011time whatever. Yeah, that's what they do full time. Yeah. >> Retired treasurers, retired if you look at their list of who works for them, it's retired treasures and superintendents. So, >> so we should get I mean we should get RFQS from all three of them between now and then. I mean we have to get >> them presentation but you'd have the RFQ in front of you. >> I think that's what number two is. It's just Yeah. So number two is that's kind of what >> coming out of today the hope was is a minimum that we would have um the date and an agreement that we're going to do RFQ, RFP, whatever. um from these three firms. >> Yeah. So I Yeah, I mean that would kind of be mine is so we got to
012get the R. >> Do we want to do the Do we want to try to do the presentations? >> We probably need to have the new candidates in for the presentations and things. So that kind of really >> cramps it on the front end. It's got to be after >> it's just going to be really tight for them to be able to get community input between >> they're not going to come after you select your firm. >> No, no, no, no. But, but we're going to select a firm on November 24th. We're going to start the search in January. >> That's Thanksgiving, Christmas, holiday. >> Look, these these guys, I can tell you they're they have their packages already. They have they will have for the most part a menu. How much of your service
013do you want? >> Yeah. I'm not worried about I'm not worried about how they're going to run it. It's how are they going to engage with the community >> and they'll have part of January, you know, and honestly, some of that can be simultaneous. I mean, you can they can start have a few comm couple community meetings in December. They could that could spill into January. You could be talking and still getting input. But I think yeah, I think the important part is the board's not starting the process in January because you'll be out too late. You'll be >> Yeah, agreed 100%. If you can get if you can get them selected November if possible at that meet regular meeting they're going to be good. They've got a process down you know they they may
014they'll need some input from the board but they will be they have the process down that they how they do this they've done it enough times I don't see that as a huge barrier. >> I think if we announce those dates early enough >> Yeah. >> Uh I think you know people will I know it is Christmas because we have a late Thanksgiving. >> Yeah. So, >> so now am I am I understanding this for the notes correctly that you're looking for a special meeting to meet with these people >> on either November 10th or the 13th and then the board meetings being moved to the 24th. >> It had been. Yes. >> Okay. Oh, it is. I do have that on here. Okay. >> Just looking at number nine. I think I know the
015answer to this, but I'm going to ask the question anyway. the reason for announcing the new superintendent early spring. >> They have to find a wherever. I'm assuming you'll have somebody with experience and they'll need to announce it in their district as well so that their district can start the search. That's where you lose superintendent sometimes. When you're out late, it becomes March, April, May. Now, their district doesn't have time to find somebody and they're not willing to leave their district in a lurch. So it's uh I mean we as superintendents we try to take early care of our districts not leave them high and dry. So that's the kind of superintendent you want is the kind of person that loves their district. I think for me the image of the dominoes that we are
016a large enough district uh with the passage of the levy we should continue to be a destination district that we want to be I keep seeing the row of dominoes >> and that from a superintendent search process we need to be one of the first dominoes to fall before that shuffle for the rest of the district. So for me, that's that's one of the reasons, you know, almost immediately I I want to make sure we're at the front end of the domino run, not the end of the domino run. >> You want to be you don't want to be on the receiving end of what's left. >> You want and this this is I mean fivestar district. This is this is one of the premier jobs in the state once the levy is >> levy
017the levy >> through the levy process. >> When the levy passes >> Yes. on Monday passes this will be the visit state >> and just to be I mean I think just I think it's a good question Eric in terms of clarification the expectation is that the new superintendent would not begin until after the school year as >> Dr. probably runs through July 31st in their own district >> so the expectation would be you know July one but it's going to be announced because it'll become public because of the search process but their their contract rate wouldn't start till 81. You'd probably they would probably have some you'd give them some days in July for to transition >> and um but their contract date would be 8 would be 81. >> Do we need to
018consider a special meeting in October to review and discuss the RFQS when they come in or do we want to just do that? No, I think that's the intent of this special meeting. And then we would once again we we want the newly elected members to be to hear from these different firms and to understand the process, but it's still going to be the five of us at that November meeting choosing. So if we hear the RFPs and it's not crystal clear to us the direction, we could certainly then call another special meeting. I have no idea when um between then and the 24th. If we can't make a decision the 24th, I guess we could push a little bit. As we've already said, we're going to be behind. I >> I think what you'll
019find, Chris, is that these RFPs, >> they're going to be understandable. >> Yeah, >> they're they're not highly technical. And I think if you will have them beforehand before you meet with them, you'll have a chance to individually review them. I don't know that >> we could just provide feedback on a one-off basis. That's >> yeah once those interviews are finished we can continue to meet you know we get the three presentations and then we have a discussion. Um I I would expect that we would at least if we we can discuss it and then think about it, engage, ask questions, we would have that um you know week and a half to two weeks before we would actually make that decision then which we can again discuss at that meeting. >> You have a
020rough idea on what the what the cost will be for the search? >> Um I'm trying to remember right off hand. OSBA will be the cheapest probably I'm guessing I can remember right some $89 $9,000 it could be as high as 15,000 depending on depending on what you ask them to do the more the more engagement you're going to ask them any of these firms to do with the community and stuff that layers in on on the cost. So you're probably you know I'm I'm going to guess 12 to 15,000. I got to figure out where to budget that yet, but uh >> it's significantly less than I thought it would be. So >> that's that's where they've been now. >> But I've not dealt with them for four years. So >> because they are
021run by superintendents and treasures, they'll follow up and offer um support after the superintendent starts. And whereas the state also BASSA also provides that um through a new superintendent conference, it is kind of nice for a new superintendent to have somebody um especially if they're new to the area to have somebody to bounce those things off of. I think finding leaders is known kind of for that. Like they'll continue to be a resource. So there's all different packages. >> They're they're different. They're all they're all a little bit different. >> Much more expensive than that. So >> yeah. Yeah. like, you know, and and um they all have their networks >> and the strength on on this is not the posting. The strength is their ability to pick up the phone and say, "Hey, Mr.
022Anderson, you know, you're looking for a new position. Parisburg might be a good fit for you." You know, they'll call >> what happened with you. >> That's exactly what happened with me. And every every job I applied for effect that your Pers hired me, K12 had called me about a couple positions at the same time. And Chris goes, "I need you down here." And then when they did hire me, said they're he called them idiots, but that's beside the point. You guys may feel differently now, but uh but um but the point is they're all professional. They know the people and they will tell you >> a great network. >> They will tell you stay away from this person, right? There's baggage and stuff like that. You're paying them not just for them to do
023the search, but with their expertise. >> Screen a little bit. >> Screen. They're not going to put anybody in front of them that they're not confident about. >> Okay. >> May not be our fit, but they're not they're going to have that they're going to have vetted their candidates. >> So, do we have any conflict within of of interest one way or the other if we were to choose OSBA? >> I think we'll discuss that as part of the process. >> I mean, I think we ask them >> I don't know that you want to eliminate them >> from the process. I think you should hear from them. They have the widest network. Um, I mean there's advantages to going with OSBA because 600 districts are members, so they do have a really wide network.
024There's advantages to going with finding leaders because they have abroad. There's advantages to going with K12 because they have their context. So there's advantages to each and I think it's important to hear from all three. Then you make your decision from there if you decide and that doesn't feel right. >> Is finding lead is finding leaders the one that is run by the former OSBA. It's Paul Pendleton. >> Paul Pendleton. >> That's Paul Pendleton, isn't Oh my gosh. And I'm If she's listening, I apologize. I'm not pulling up her name and I can see her vividly. She just retired. She was always up here doing our classes. >> Cheryl Ryan. Thank you. Because she's got her own search firm now. >> I didn't know that. >> I Yeah. >> Are these typically done on an
025exclusive basis? >> Okay. Is that someone? >> I mean, other people will post. >> Um, I can call Cheryl and find out. >> Yeah, because you'll you'll you'll they'll post at multiple locations, but that the key is the community engagement part of that developing that packet for you. You know, what does the board want? What's the community want? And putting that criteria together to match up. So, that's where but the posting OSB will post it. It'll show up in OASBO. will show up in all the different places. >> Yeah, that that that's a good point. It just feels like, you know, this selection isn't hinged so much on the ability to call candidates. There's a finite number of candidates. Destination five-star district. This is this this job availability is going to be well known. It's
026probably that ability to vet out who can engage the community the best. And I think process is going to be really important too because someone when you're looking at experienced superintendent that are already in place, >> asking them to be public about their search. I mean, think about that. Like when somebody that's working for you is searching for a job openly and you know it, the that that puts them at risk with their board. So, I think it's going to be very important during the process to continue to think about ways that you can provide some cover to very good candidates that may not want their board yet to know, especially if they're not going to be a finalist. That's the worst thing that happens, right? Is you come out, you don't end up a
027finalist, and now your board knows you were looking. >> Now, I think it's a premier job, so I think almost anybody would understand why somebody's looking here. >> Um, but I am a little biased. Yes, but it will be it will be risky for a sitting superintendent to be searching. >> I think for me too is the conversation that we'll have with the firm. Not only the conversation that they're capable of having with the community, but really having with the board about what it what is that helping us look forward not just what the job even is now, how it's changed in the last five years, how's this job going to change in the next five years? And so f so folks who know the superintendent position are going to be able to help us
028think through that. And so that criteria of what we are even looking for is certainly inputed by the community, but it's it should have the greatest input from this board because we know hopefully better than most people um what what this job is and what it requires and what we need um in our superintendent to do our jobs really effectively. So I think that's for me I not only how they engage in the community but how they help us think through what we'll need in the future. Um, the other thing I want to highlight is is that I think one of the things we had gotten some of the, you know, I don't know what you've gotten. I know I've gotten some emails from national firms, but that to me isn't doesn't have. So, we
029don't have the national firms on this list. And I am fine with that because it is this networking piece and knowing once we have that discussion with the firm, them knowing this is the right person. Hey, I know this person and they would fit this really well. I'm going to reach out to them and ask them to apply. So that I I want to highlight that um you know there there may be some questions of why we're not going with the firm in Virginia or the firm in Nebraska or what are the other ones we've gotten that they're not going to have the same capacity that these other firms >> m those even though we're not going with a national firm this will show up on the national search boards so it's not like we're
030closing the doors to those right >> so I think that's important to know AASA all of those will have this they'll have this listing Were you going to say something? >> Yeah, I was going to say should we be starting to I mean do we have a updated do we need to update kind of what the expectations are for the superintendent in advance of these to provide the search firms. >> So what >> I would expect that the search firm would help us do that >> them kind of build that I think as they're listening to the community and to you. >> So what are we doing during the month of October? Sounds like there's >> We'll go out for proposal right away. >> We're going to do the request for proposals. >> Oh, okay.
031Okay. But we're not even but we're not going to be discussing any of that until the 10th or the 13th. >> I mean, we could before then. The thought was to wait and include the people who know they're going to be on the board next. >> I I think that's a wise decision. I think we need to let them have the newly elected board members have a voice in this as well. >> Yeah. Again, it it'll still be the five of us making the actual decision, but I they're going to need to have some ownership and some understanding of what we're doing, too. >> Yeah, I fully agree on that. I think the only question is are there things we could do in October that would make that process go more efficiently in November because
032between the 10th and 14th and the 24th is pretty tight timeline. >> That's that's what I was thinking too. That's that was the reason why for my question. It seems like that's >> they're going to come in >> such a long month. >> There's also a levy campaign that's out there, too. That's probably worth spending some time on >> if people on this board are looking for things to do. >> Oh, not looking for things to do. >> Be sure to look at the new journal. The ad's out in the journal. >> Well, um I've kind of stalled long enough and hopefully Miss Mankey agrees with whatever date we come up with. Is the 10th or 13th possible? >> 13th is better for me because I'm scheduled to be out of town on the 10th,
033but I will adjust if I have to. >> Is the 13th work with everyone else? >> 13th is finance committee, but obviously we can >> maybe we can be flexible with >> Was that they were the two dates? Um I think we also talk about a Saturday, but um >> yeah, I'm just that Saturday. I mean, I guess we could go with the 8th. I'm just The 15th is right before the OSBA conference and so I'm >> It's kind of hard because you have to be down there. >> Yeah. >> The 8th is when I'm going to be gone. I'm gone from the 8th through the 10th. >> I can make the 13th work if Ry's willing to move the finance committee. Randy down Katie, >> we'll work it out. >> Of course, there be
034after uh the fourth, there may be a lot to discuss in finance, but uh hopefully not. >> I'll see you the following morning then. >> Yeah, exactly. >> Well, I'm going to assume then since it's finance and Miss Mankeyy's on finance that calendar. >> Yeah, hopefully. >> So, what are we what are we planning for that? Is that a >> how much time do we an hour and a half at least. >> I would think so. Like if you gave them 45 minutes and then 45 breath and a little recap. Do you want to start at five or do you want it to be later >> since you're going to go three hours? >> Plus, we're going to need discussion afterwards, too. >> I would I mean five o'clock this time with me. >> Yeah.
035>> Okay. And I believe this has got to be all open session. So >> true. So, >> which is how we invite in the new candidates. >> Oh, you could always invite them in executive session if you if you >> I have a question. Do we want this video recorded or audio recorded? We will have to see if we can secure someone if we're going to video record it. >> Audio Is there a need? >> Well, they'll probably have powerpoints, they'll probably have, right? So, I I kind of feel like it should be video >> like if they're going to have presentations and the public wants to view it later. >> Can we not just post them to the agenda? >> We could going where you're going. >> Yeah, just do it audio. >> Simpler.
036>> Audio is fine. Minutes >> potentially press. So, >> it'll be an open meeting. There's all kinds of reasons. >> It's not a lot of >> We're not making a decision that night. That's people can come in if they're >> are really vested. >> No action by the board that night will be probably important thing to share. >> In fact, you know, you're inviting in the new board members. I mean, to me that is as transparent. You know, the public should not get complaining about that. opinion should >> well yeah I realize should and and >> so are we so then we'll make the the decision will be on the 24th for the approval of the contract right for the firm >> so then we need to make a selection sometime after that meeting prior
037to the >> we could approve them on that night and then have contract contract approval. We're we're meeting what? Nine days later for a work session. I mean, I think as long as there's an agreement >> Oh, okay. Yeah. Yeah. Do it that way. Do the do the do the approval or selection on the 24th and then the contract approval at the work session. >> Yeah. >> Okay, that would work too. >> Yeah. Sorry, I was just trying to get the order of operations in my head for >> if we're going to approve the contract on the 24th, then we've got to pick them and work out the contract in advance. >> It's just it is it is a bit tricky only in that you'll want to have consent kind of consensus without a vote
038before you before you vote, you know. So, let's just that your candid conversations are going to be important at that point. Well, that was where I was going is do we need to have a do we need to have an executive session at the end of the 13th to discuss or maybe that's not even >> it's not it's not proper >> yeah I was just thinking I'm trying to go through the list in my head because I couldn't remember what it was but >> so how are we gonna sorry I'm gonna ask process questions here how are we going to manage the so we're going to have the presentations it's an open meeting as it should be we'll have the candidates here. We'll probably have the public. We'll have the press. How are we going
039to manage like Q&A and what is it just us doing Q&A or are we going to Okay, so everyone here is an audience member with the exception of us >> in terms of the newly elect. I mean definitely for the public, but >> for the newly elected people >> you have I mean it's it's your it's your public. It's your meeting in public. Okay. And and as a board, I mean, if you wanted to put the candidates at the table with you and say, "Look, we're allowing you to ask questions." That's your call as a board or if you want them to be silent observers. That's >> that's why I asked is for us to kind of have that because it'll it's going to come fast. >> I was in the situation when when I
040got elected to the board. Our superintendent quit at that point. And >> but did you do >> well? But the but the um but the the the the three board members were getting voted out because they all they all got voted out and three they invited all three of us into the interviews. We didn't have a vote obviously at the selection time but we had they allowed us to have input you know on that and that's but that's your that's your call on of course this is not it's not selecting the superintendent. It's much lower risk than that. So, I want to make sure I'm I'm getting this kind of clear here. So, on the 13th, we're going to have a special meeting to um be meeting and interviewing the search firms that are interested
041in helping us out. On the 24th, then our board meeting, that's where we're going to formally approve which firm we've taken. And then the work session in December is when we will approve the contract. Correct. >> She did both of them the same night. >> Yeah, you might be able to >> do it all on the regular session. >> Do it all on on the 24th. Okay. >> But you could if you had to, you go to the work session. >> Yeah. So then we would just the then we would just have to between the 13th and the >> 24th. Do we need to formally vote to select the search firm? >> Really what you're doing is the short answer is yes. The longer answer is you could you could do that by approving their
042contract. >> It could be in it could be one step. >> And again, sorry, I'm just trying to get the order so we can figure out which meetings we need to have when it's >> again it's it's really your preference as a board, but you could do it all at once. You're you're selecting their contract. approving their contract as a selection of the firm. >> How to be clear? >> I I think >> you'll have a good feeling for who you want to use. I think >> Yeah. Okay. Right. Make sure I get right then. >> So, how do we want to do the 13th? We want to put the candidates up at the table, give them a Q&A spot. I mean, I'll just say when I was elected, but not on the board, I
043I just I sat out here and then um kind of spoke to people afterwards, we could stick them up on the side. I don't want the confusion. It's that we the five of us are still >> Yeah. >> the people that are making this decision and I don't want that confused in our minds or their minds or the public's minds. So, >> agree. >> Well, they won't have name plates yet. >> Well, we don't have name plates today. Where I was going is if there are people sitting out in the audience that are asking questions, then the rest of the audience and then it kind of becomes a free-for-all. So >> if you're sitt on the table, >> make sure they sit in front row right in front of Susan. You can make eye contact
044with them and see if they got if they have anything. >> And again, it's I mean, >> it's our meeting. set the rules and if we say these three people have the right to ask questions and no one else does I don't >> we can invite them to ask questions I believe when you your example of when you were newly elected you were invited to >> make comments as you wanted to >> so no public comment on that agenda >> but evaluate consider >> invite people >> to make okay these are good things to vet out Now, >> yeah, the more you you bet that question, right? The more you vet it now and work through it, the more competent you'll look when you actually go through the process. >> Well, because it's a special
045meeting, we'll have to be very specific about what it is. >> Very specific. So, we can say all those things up front that we've vetted. So, that's good that there'll be no public comment at the meeting. >> Yeah. >> Another good another good point is I don't think we've had a special meeting that has had public comment. to add as an agenda item is is appropriate for specific. >> Okay. >> Well, we did three nights of that to fill your seat. So, I'm >> No, no, no. I'm just saying >> planning >> four hours. I do that >> do that standing in our heads at this point. >> Well, I was only responsible for one portion of it. So, >> right. >> I still remember your interview because I could pick out the scientific method
046and how you were figuring things out and I said, "He's a scientist." I remember that in your response. >> Um, so because we're not making We'll need to add the special meeting approval then to the agenda for our next meeting. >> Yeah, I didn't know if you want to. >> You don't necessarily need to approve that. >> We don't. Just announce it. >> Just announce it. >> That's right. Takes two to call or or the treasur or the treasure to call. Okay. >> President, two members, treasurer, >> we've got them all covered. >> However, however you want to get, however you want to cover every way you want to do it. >> All the above. >> Belts and suspenders. We got it. >> Okay. Anything else before we move into board discussion on this? >>
047Okay. Um, board discussion. I think the first thing is just we were, you know, kind of informally talking a little bit before, but to talk about uh kind of levy what questions we're hearing, um what feedback, what are some of the things that information that people are looking for that maybe they're not getting yet. Um I think one of the things we were talking about was the athletic costs and I think if Dr. Anad or Doc, Mr. Drew, you'd want to update in broad numbers as we get those specifics out because I do think that's one question that I've I've kind of roundly answered, but having more specifics would be helpful. >> I pull up um my >> and the and I think the beyond athletics part is the other part that's not >> the
048kind of the band, orchestra, >> arts, etc. as knowing what that bucket is too and I think getting the true net net is important right >> it's hard to I I'll be it's hard to sort out all the supplement the way the supplementals are coded um it's a so if you take all the supplementals that are associated with extracurriculars um those salary and benefits last year so this is actual cost was $836,144 $4. >> That's salaries, retirement, and Medicare. >> And that's last year's >> that's last year's actual number. This year, it looks like I'm projecting at 861,000. So, we have a table. That's what our act then our transportation. Now, this is just for athletics. I was able to sort this out. The cost for drivers is like $47,628 and vehicle expenses for transportation
049is a little over 60,000. So the total was $944,138. Now I'll have to put the exact fees in there, but we collected about $100,000 in fees. We have a chart for you on this. So >> Okay. So, and I So to so so our net, if you will, is you know over 800,000 So that's all athlet all extracurriculars total, not just athletics >> that are in that. Yes. In that and athletics obviously is the and you like the athletics director salaries in in there. It's not a supplemental, right? It's it's it's it's it's in there. Um so it's it's supplementals. And then um and I've got it projected out for the next couple of years, but what I don't have projected out is the revenue side with the new fee structure. We I know we
050collected $100,000 a little over last year between junior high and high school. This year we're at about $80,000 right now, but I I'll put I'll put that in. I don't know where we'll we'll end up. >> So the fees don't go into the 300 account. They go into the >> general fund. >> Okay. I was I thought I was told that they went into the 300. >> No. And they they've kind of I say me our our mental game with it is it it kind of offsets transportation. >> Okay. Yeah. >> It's about what they do. They offset the transportation cost >> because this is not just for you know almost any organization has that pays participation fee. They get transportation, if you will, included if they're if they're not playing a participation fee. If
051they want to do a trip, they got to pay for it out of their fundraising or whatever. >> So, the 300 account is on top of this though, >> and that's what you're saying is kind of a break even. >> Well, so yeah. So, last last year, I'm doing numbers off the top of my head. Um, last year Chuck brought in and the high school brought in about 322,000. Junior high brought in about 50,000 in there and Chuck spent about 300,000 and I think him or what junior high spent. So last year they were they were in the black. So Chuck's Chuck's counts over $400,000 right now and we don't want to say we um obviously we keep an eye on it and all the purchases, but Chuck then allocates that however he wants to.
052for example, you know, baseball gets $850, which doesn't cover the cost of baseball for for equipment, but he pays all the officials out of that. Um, all the equipment, you know, football helmets themselves are $500 to $600 a piece right now. And 20% of the helmets, I there's a turnover on the helmets. Like 20% are taken out of service every year, 20% are refurbished for insurance. And then shoulder pads are the same way. So he buys uniforms out of that. So all those fees so all that money comes in and then and and frankly when it comes down if you look at receipts football and basketball are paying for the other sports because they don't bring enough receipts in to cover the costs, right? I mean, if if um Andrea just bought a new um
053high jump pit for the junior high at $10,000, that didn't come out of general fund. That came out of her athletic budget. So, all those things we have to recognize um are coming out of the our entry fees and donations that they they get. Like in Chuck's case, he it's not just it's mostly entry fees, but he has some advertising money he gets from scoreboards and stuff like that that go in. But if you if you look at it kind of then on a a net net right it's 944 of right 944 we get 100,000 in fees that's 844 and then the 300 fund is operating call it 50k in the black so you're what is kind of your what that savings savings is rough numbers from last year >> well But would you Yeah,
054but you're going to add in their $300,000 in expenses in there, too. >> Well, then you got to add the revenue, so you could look at it. So, I was just doing the the net on the 300 is like plus 50 >> this year. In any given year, he you know, Chuck runs and and Andrea does too at the junior high. They manage their their funds, you know, because many many districts have to advance in athletics to pay for things. We have not had to do that, fortunately. So, what do we So, what happens to the $500,000 in cash sitting in fund 300 if the levy does not pass? >> The board then could um elect to move that into general fund. >> We could now also with Yes. So the board could say that's
055the only place it can go is from 300 into general fund. And the board could do that with a vote because here's what here's what people sometimes don't understand. Any money the district brings in comes district controlled. It's a board's money now, right? It's not it's not athletics money. It's a district's money and you and you can you can essentially go take it if you wanted to. Yeah. Yeah. So that 300,000 and I don't we don't is well you did the last in the last board meeting you did some transfers right that were the board had the ability to do that. So yes if that money sat there you could you could reallocate to general fund and you can't I got to check the rules exactly on this. You could you'd have to move it
056in the general fund. If you wanted to move it somewhere else you could do that in another step. I couldn't do it for example from athletics to PI. It have to go to general fund to >> PID. Other questions, feedback from 11 >> and recognize when we talk about athletics that's we're just about Chuck's and Andrea's line. All the individual sports have their own accounts also that they've done with their own fundraising. So football might have $40,000 sitting there in their in their fundraising account. >> So we keep I guess one of the things we keep using the word athletics, but this is really all extracurriculars. >> Marching band, orchestra, drama, >> 944. Is that >> in the 944? >> I think that's the I think that's the >> it's it's any Yeah. Anything that
057we've paid out of function code 4500 for salaries. So it's not it's not marching by in class. >> Yeah. >> It's a if there's a supplemental, it's not a stipens. It's >> So I think what you're asking for is what is that breakout of what is athletic supplemental versus the other supplementals, whether they be environmental club or actually we kind of cut that one, I think, but um you know the music ones, the we're looking at cutting out the supplementals for art shows. Um, you want that separated out? >> Um, I don't know that I need it separated out. It's more of just knowing that we've actually accounted for all of it because we keep saying athletics. >> It's all extracurricular. >> Really all extracurricular. Then >> then we need to call it that. >>
058We should say it's all extracurricular. >> That line should not say AD coaches salary benefits. It should say >> AD coaches advisors >> advisors. >> Yeah. because that's the that's the part that where I think people are getting a little confused. >> I we could separate it out, but it's the vast majority is is athletics. But but we it's just not easy because it's I got to go through literally line by line and pick out the codes. But we it can be done. Well, as long as we know we but I mean that's for me my personal perspect as long as we as long as we know we've got it and we've got the the numbers are cover the extracurriculars and everything that's all and I think that'll help with the conversation is just so
059we're clear this this is all we're saving $800,000 is what the value of cutting extracurriculars is to the budget process. If I can clarify, when we were working on that reduction list and the buildings had or you know the departments had their targets, we were able to look through the negotiate agreement and what those costs of those salaries were for all the extracurriculars and that's how those factored into those targets. So, and the the staff knew which positions were PA, which were non-PEA. So, um because that makes a bit of a difference, too. So all of all of the salaries out of general fund were factored into hitting those targets. >> But and I don't I didn't care about any of that. I just looked at we actually paid, >> not not what the salary
060schedule is, not who was not PA. I just actually went in and said here's what we paid out of um and and I and you know the salary and benefits are exactly what we wrote checks for, not because you know because like >> some don't get filled. >> What? >> Some don't get filled. So you want >> some don't get filled and and and some and there's not very many but a few could be social security non-state retirement >> and that's a different retirement calculation for example. >> All right other lovey questions or >> no I appre that's a good conversation and I too been getting questions on the athletic side you know interestingly enough not as many on what the impact is in the uh classrooms and reading specialists. So I just find that
061that interesting. But anyway, one of the other questions that I have been getting over what's that? >> It's the shiny object in the room. >> Yeah. Well, I guess you know there um some other feedback I've gotten and and this is like tough to thread the needle because this is a new tax at this point, but I'm getting it from both new residents within let's say people that have moved in last year as well as from residents that have been here for a long time. And the same comment is this a big ask again? feels like it's a big ask. You $274 on a $100,000 home. Um, multiply that by three for the average cost of the home. What has lost sight in that conversation trying to thread the needle that this is this is
062a new tax, but that it's also if you take a look at it over say the past two years, it is actually less of an ask than what was asked for last time. It is less of an ask than what was just rolled off of the tax dollars a couple of years ago. So, kind of getting that message out. Now that again that that is particularly helpful for long-standing residents, you know, for new residents is also, you know, what district did you move into? You moved into a five-star district that offers this great learning experience. So, >> and what's getting lost in that 274 is the almost $60 that's going to roll off from the high school bond, too. So, >> so theation piece that's going to go to homes here shortly, all homes has
063kind of a thought bubble. So, we've heard yes, I want the chart. No, I don't want the chart. I can't read the chart. The chart's too complicated. So, we just kind of put a little thought bubble up there that says less than what homeowners were paying in 2024 and here's why. That points them to the paragraph that describes um Mrs. Roland Miller what you were just saying. The net impact is 21455 a year because some people want the chart. The chart's a lot to get on this flyer. It's we had to simplify this. We kept hearing simplify it a little bit. A lot of words. So, it's so many words, but it's the only chance that we'll have to put everything in front of people. So, this isn't an advertisement. This isn't this is not
064an ask. This is the info sheet that goes to homes because that's what as a school district we can send. This is not a levy piece. This is so you think about what the levy pieces are things that are, you know, that were hanging on doors. You know, the ask for the vote. That's not what this is. This is just the sheet that says if you're asking what the facts are, here are the facts. So, um, and then the little charts on the side actually give you kind of what the 300 because we keep getting asked like I don't live in $100,000 home. Yes, no one does. So, it it actually goes three, four, five, six over here. So, rather than put it all in. So, >> and the other the other question I'm getting
065which is which is a common question is about that fiscal responsibility and where are we at as far as our our spending peril on the state average and according to our peers and broken down with what is going in the classroom versus the administration costs or the non-classroom costs you know certainly we've got that nice and I refer folks to that nice scatter graph is that what it's called I didn't do well in statistics but that shows that we're in the upper left quadrant right you know lower cost and higher results. And >> I think for me is to highlight that's before the $6 million in cuts we just made. Now whether or not we can maintain five stars with $6 million in cuts, we'll have to find out at the end of this year,
066but that's that cost is even lower than that scatter graph. So >> yeah, that that's >> we're using last we're using an old number that's not our cost per anymore. It's much lower. And and the thing is it's hard to explain is that that is based on our funded enrollment, right? And that is 500 students less than our actual enrollment >> and our and our non-classroom spend is is even significantly less relatively speaking in a state average. So we have that number then right we know we know what the six million came out. We know what our enrollment is. What would that number be based on I I'm very reluctant to do and here's why. Um the cup report is is the stand or kind of our standard point of comparison. I don't know how
067they get I can't duplicate their numbers. >> Okay. >> If there's there's an existing methodology and it gives you a result and >> well the problem is I don't have >> and when does cup get updated you know >> and we're so we we're up to 24. for Aaron Or I did a a spreadsheet for her showing our each year our cost per pupil and all our revenue sources then for last with 24 similar districts and statewide average to show how we're significantly lower and it's like the administrative costs according to the state our administrative costs are 8.9%. I don't know how they got that number right. I get 13% when I run my numbers, which is still below, you know, what they include and what they don't include. And so trying to figure that
068out sometimes. So, um, that's why I'm always reluctant. I've I've estimated it before. I'm going this is a slippery slope because if I'm wrong, >> right, it's going to be, oh, you lied. Y right. And then the the third piece of feedback that I get is probably consistently is how do I want to couch this? I notice sympathy or confusion or you know can't believe this district is fighting for the dollars that it's fighting for with the results that it's getting and the experience that it provides to its students. So, I'm, you know, I run with a lot of great supporters of this district and I'm hearing that quite often over the last couple of weeks, certainly since that board meeting. >> I think we heard a lot of that yesterday in the levy talks
069that we did went to. A lot of lot of support, a lot of appreciation for doing getting the results that we get for what small funds that we have to make them stretch. So that was encouraging. That was some of the other thing that I heard were an an urgent request for what these things were actually costing so that they could see, oh, okay, this this athletics cost this much. This the music and performing arts that cost this much. These these teachers that you removed cost that much. They want to see the numbers. like like if if we said, "Okay, here's a bucket that we need to get rid of. Here's another bucket that we can get rid of." They want to know what those actual numbers are. Right now, they're pretty general. Katie was
070specifying over and over and over again. Those numbers are there. We're getting them pulled together. We want them accurate before they go out. >> Well, I think the other thing too is like on the athletic and extracurriculars, I've been resistant to separate them because I don't want to provide a feel like you got a menu. >> Well, yeah. advocating for one over the other, >> right? We're cutting them, >> right? >> It's like this one because they're our favorites. >> We're not going to say football. >> We're going to say football, but uh not lacrosse, girls lacrosse. Uh it's not going to work. >> I mean, that came up in our meeting yesterday. I thought came up right away. Well, we could football could support itself. >> Yes, it could. However, >> well, it can't.
071>> We can't. Yes. But no, that's we're not we're not going to have just football and here are all the and it was interesting because she had an HR background and then I think the minute it was out of her mouth she realized, >> oh yeah, yeah, yeah, we can't do that. >> I think she was thinking the boosters could just say, "Oh, we're only going to have football here." So >> yeah, it was it was good to bring out the fact that federal laws is that we have to have it equal between girls and guys sports and that was that's something I think has been getting lost in public the opportunity is for all not for some >> well I think the key is the numbers 6 million this is 800,000 of the six
072million >> right so you know >> it's hard to get to six million without it >> you know between this and transportation that's 1 1.37 million of the of the number. >> I think I have to look back at my notes, but we were through the first three presentations. So, that would have been elementary, HPI, and junior high, and we weren't even halfway yet. >> So, I um once we start to cherrypick our favorite program, then we're >> we're going to run an even bigger deficit and we're going to be in bigger trouble faster. So and again the hope is is of course that we never need to actually implement this list. I I think the the only only message I mean the questions people have I think are are good questions and fair questions
073you know why this why this I because we all have some ownership about something. I think the questions that we received one day that are still related to somehow us as a board or the staff that the district can somehow change development plans in the Middleton Township, Parisburg Township and the city um continues to somehow have legs and and I I don't know how to counter that better than to say I'm I'm one vote in the city and and I know that they're going to continue to develop and unless unless a bigger group than the five voting members that are in this community um you know that that's going to take a the citizens as a whole to have a to go to council to go to their townships and ask about development. There's still
074this prevailing idea that we should be somehow controlling the city and how they develop. Um, and I don't know how to counter that any more than we already have because certainly efforts have been made to engage each of the municipalities in conversation and some of those have been successful and some have not in terms of even engaging in conversation. So that that's the only um concern I have is that people still see the district as somehow responsible for controlling development. And that just is unrealistic and is never going to happen. As much as we'd love that power, that's not that's not one of our um powers that we list in our responsibilities, unfortunately. So that's that's the only thing I've heard that I don't know how to counter effectively. You know, just for reference, 24,
075this is our latest data. We were $1,121 per pupil less than similar districts and almost $1,600 per pupil less than state average. >> Those are the numbers I provided. Good. >> That's it. I mean, that's what >> I guess the other one that's been bouncing around is why we didn't do an income tax. um which I know you addressed a little bit in the the Facebook live and there's you know quite a few math math wizards out there in the community who are doing their own calculations on if only you'd done this income tax then you wouldn't need the levy so I don't know if we were going to put if we were gonna you need it came up and I've done the calculations you could do an income tax we'd still be in if
076you do a half percent which gives you a little less than what we're going to generate with that It's a year and a half before we collect it all. Whereas, this is what people don't I think you can walk them through it. You pass the levy in November that goes on the tax roles for calendar year 2025. You start collection in 2026. So levy passes in November and the spring, we start seeing that those tax dollars. you pass a income tax in November, you don't it's going to be another full year in April before you you see full collection on income tax because it doesn't start till January 1st. And so and you could do it and and maybe and that's I'm looking at this and go maybe the next round is as this levy
077falls off that board may want to consider an income tax. You pass it an year earlier so then by the time the other one calls off the income tax at full collection and you have it. That's that takes us a long-term thinking that we didn't have. >> Well, we didn't I mean, we didn't have time to have it. I think our conversations have been we need to recoup some of the money that just fell off, which is what we've done, and then have I think the next ask would be an income tax. I think one of the things that gets lost in that conversation is we'd have to get an income tax passed. And so when we're compared to um we had a gentleman who came and I understand where he's coming from. Bowling Green
078tried to do property tax and they just passed an income tax. Bowling Green their demographics, their income distribution, where it's coming from is very different than Parisburg. And so I, you know, the bottom line is is um I'm going to be looking and saying, is my income tax more or less than my property tax depending on which one it is? and it it's still money. It's still a tax. It's just it's going to come from different people in different amounts. Um but we're all going to still end up paying tax. So that's that's the only thing I feel like gets lost is that comparing us um we've t you know when we looked at this. The other thing is I point people back. We've talked about an income tax and there is a good reason
079we decided right now not to pursue that. Um, and one of the things is that in districts like ours, in terms of demographic, suburban growing communities, um, it's hard to get them passed. And right now, we needed, I'm going to use this horrible, we needed to stabilize the patient on the table. You know, we needed that stabilization piece. And I know some people see this as a new tax. I see this as a recouping of some of the money that we lost >> at a lower amount than what was >> at a lower amount. >> And the other thing people forget on income tax is if you replace property tax with an income tax, that means public utility doesn't pay any of that and businesses don't pay any of it. So, you're putting more burden
080>> more burden Yep. >> on the homeowner. you're actually putting more burden and and we're we're we're unusual that we have an income tax here because most of the time income taxes are in um farming communities where they have relatively high land value but low income. Farmers are traditionally low income relatively speaking because they can, you know, they're businesses. They can write off. >> Yeah. We're we're in a community that not only taxes income but also taxes partnership K1 and pass through income taxes. So the to to your point, the thought that the thought of an income tax is not a new thought. I mean, I've been working on on with this district for a long time, particularly on levby campaigns, and I know boards previous to us, boards previous to the people sitting at
081this table and the people sitting at this table have all entertained and evaluated an income tax, even on a long term, and it just doesn't work for the community. So this effect of going between income tax and earned income tax because there was that scream that we need to do earned income tax and you explained that transition and the lengthy amount of time it would take to switch that over at one of our other meetings. So yeah, the discussion about income taxes, >> it's been discussed. It's been discussed for over a decade >> and it will be discussed in the future. It might be on there should be >> but yeah with you you know you under your leadership the district could stabilize the next board can have that conversation. We've got a couple years
082to decide >> and something small >> if you want to put an income tax on >> and make that make that attempt. You could do that and then still have room for error if it doesn't go and you can go you know plan B. >> Yeah. The these income tax discussions have not been dismissive. They've been thoughtful and >> probably the number one reason has been it's not going to pass. It's not going to pass. >> All right, we're at >> Eric's favorite levy is one that passes. >> I I want to um we're getting close to time. I Miss Lmer, you had mentioned at the last meeting given a report from your conference that you attended. >> Okay. Yeah. Um, I don't know if y'all were aware, but um, through OSBA, I was sent
083to Washington again to advocate for public education and uh, our school, Wood County Schools. Um, actually district 9 because that's the district we're in. Um so this this session is put on by COSBA which is the consortium of state school boards association which is what started talking about dominoes which started our personal domino when Dr. McFarland was snatched um by Cosba to leave OSBA. Go to them, left a hole for OSBA. They did their search, they tapped our superintendent and left us, as Susan explained, at the end of the domino chade, and we happened to luck out big time. So, God bless you, uh Dr. Anstead, for filling in and chipping in for us. What a valiant warrior you have been. Um so the the first day of this is a conference and we had
084sessions all day long. Um one of them was on um AI and it was brought in by Dr. Robert Joseph um from California. So I'm expecting something really weird about AI going on. And actually the things that Caspa has put out, they've got a great webinar on it that you could look up. Um, but I learned a lot. I've been very resistant to AI. I've been very Iroot, you know, the whole I've been very scared of it. Um, but one of the things that he said that really hit me was AI isn't cheating unless that's how you use it. And his point was the students now, our younger students now who are being trained up in AI are learning to use it as a tool much like we learned how to use word processing and
085a lot of people thought that was cheating because it had spellch check and we were forgetting to and we all know the the battles of that. He said the ones who are suffering the most are the are our older students and that you know under 40somes that just dove into it and and easily got sucked into the disadvantages of AI. But our students now, especially now that our teachers and our um there are people out there that can teach it now, um they're learning how to use this as a tool as it should be. Plus, now there are more better scanners for higher ed, for our schools to be able to pick up things that are generated AI and and be able to call that out. So, that that was a that was a big
086part of the conference was just the the AI push. Um, he he equated it to us learning how to use cell phones versus landlines and and that big thing. even go back to the first time we didn't have corded phones, how that changed our lives. It he was an excellent speaker. Um the other one that was and I forgot to bring the book. Um the other one that was excellent is that we all got to meet Bob Woodward from All President's Men. Uh the person who played him was Robert Redford, if that helps you. It's kind of weird to think Robert Redford has passed away yet Bob Woodward is still with us. sharp as attack, very informative. Um, and he he asked a major question. Who is our champion? Who is our champion? Who do
087you look to to lead you forward? Um, but then he threw in things like he feels safe from everyone except his ex-wife. Um, so I mean he was just he was absolutely hilarious. He's in his mid late 80s and and just sharp as attack. The next day we spent on the hill. Um and I have to admit it was a little it was a little disappointing. Um you would think with a consortium of 23 states the representatives would have made more of an effort to be there. um Marcy Captor um was pulled away because that was the day that the um committee was meeting to resolve some of the issues especially in education. So she was called away to that committee. I get that. But we didn't um Senator Houston did meet with us. Um
088but you just wonder how much of it got shuffled with a staff member. It was it was a little disappointing to me this time. I didn't feel that we were making much of an effect. Um I did bring, if you wanted to see it, and I want to give this to Rachel, a handout from Toledo Public Schools because obviously that's who I went with. And it's um the things that TPS is doing with their um magnet schools um is so incredible. And now they're trying to get the governor candidates to come and see that public school is being overlooked and underfunded for the abilities and the the powerhouses that we can be. and that public school was one of the best ideas our founding fathers came up with. That everybody is entitled to an education,
089not just a few. And um TPS is really knocking the opportunity part out of the park. And it's also open enrollment. So 40% of students can go to their magnet schools that are from other schools, which I didn't realize. So our students could go there. So, in addition to Penta, which our students can do and TPS can't, our students can hit any of the magnet schools that TPS offers. So, that's that's kind of a cool thing, too. Um, and then I've got some things for for Don that I brought back. Um, but it it is an excellent conference. It is super high or high paced and I had a wonderful time getting lost on the metro with Tom It was it was absolutely hilarious when we realized we were going into Virginia and not staying
090in DC and we were on the wrong train. So, it was it was a lot of fun. But, um it's an excellent conference and I thank the district for letting me go and I did my best and I've got contacts now to get more into the federal federal line of it. >> Thank you. Other discussion topics? No objections. I'll declare adjourned. >> No objections. We are adjourned.