001Call the meeting to order 7 a.m. So, Mr. Treasurer Yeah. Okay. >> Mr. Anderson >> here. >> Merledge to the flag of the United States of America and to the republic for it stands. One nation under God, indivisible, with liberty and justice for all. >> We're going to adopt the proposed agenda as amended. 24 hours Anyway, so I motion agenda, Mr. Anderson. So three parts to our agenda today. First discussion about addressent agenda items on consent. So I I shared some of my personal notes to the safety. I know we all received an email. I know that conversations I've had with people and I just wanted to do kind of a high level summary that we offered in June. And then I offered a few of whatever um the accountability committee I'm not really sure
002exactly what we ever call ourselves. Um we met monthly and I put the meeting dates February 6th March 14th regularly Wednesday for next week but it's Mr. Christie Dr. myself and been ensuring that anything that came through the app reports or the voicemail has been entered into the spreadsheet. I just wanted to give you kind of the top line how we've been capturing things. The complaint ID was just in order. Uh you'll see some other things there. We certainly tried to sometimes the complainant was not necessarily who the complaint was on behalf of um if there was a staff member cited. Sometimes things that were reported were student student related which doesn't necessarily fit under care but we those out you'll see it was assigned to a staff member. action is taken open status may
003be resolved. So that's that's how we've been tracking um Mr. Christie, Dr. Holtz and I all received from all three. The three of us were able to ensure that everything covered this harbor now takes over last month. Uh we've given monthly February through June not in July yet. So our meeting will actually we had some summaries. I kind of just looked at it a little differently to try to offer it. Um there were 10 headline related reports. Nine of them were there were two related. So again things that you know I It's a little confusing out in the community versus oh you have department of education workforce not um and then what you know what the justice system does our goal has always been talk about this a second but the priority has always been
004student what we need to do immediately student safe um Ohio department of education workforce the state board looks at um certification and teacher licensing and then the justice system looks issues of justice. So we referred everything that two jumping down that Two of the ones that we got were what I would call emails. They listed probably I don't know half a dozen or more staff members. They talked generalities. They both stands up. The first one was actually held for a day and sent on to us for a day. [Music] >> Correct. But there was not enough information. So we wrote back to the original sender that email was not identify but actually action taken. Can't do anything if they're anonymous. Um we can report things to the police but we can't take action. But they
005were just too general. There was no dates. There was no actual events. Very broad, very broad. Um and and part of my concern is is that I am hearing there was also then a member of that was to that group who then wrote me and said um you know you are protecting you know of this other person that has done this and you're not acting and you know that you're said please please tell me who this is that we're supposed to be looking at anduh I never and we sent that back to them as well, you know, again to the originals asking for more information. So, I'm concerned that there's this message out there by this political action, but we aren't acting on that. I don't know what my motivation is not to act children.
006Yeah. So, we are being accused of doing something. You're not acting, but yet we have no action. So, if you jump up, we did receive seven reports about staff. Um, some of them have already been addressed and that was reported back how that is addressed. Um, but most of them were not actionable to either the complaint or the victim. Some people victim at that point in five years. We received five plus general complaints. There was one person that sends a while to misconduct harassment. Um well like one was um very you know this misconduct outside >> um and then yeah some of them I honestly there was not any misconduct harassment. So again you can write us and tell us you don't like But this is not this is not platform. Um four were concerns
007that were principles. So they were either student to student a staff performance issue an activity that happened someone witness something at the building. One of the things the question is is this chain of command that something jumping up into this reporting that really um jumping over the next one did that to um either the victim and or staff were anonymous um not actual I think that was the one where they didn't know they witnessed something maybe a half a dozen years ago but they didn't know who the person And then one just to tell you again how this is being used. We have an absence there. So that's been part of the challenge to this as well. Um you'll see we've received I think the number has been 32. Um this actually totals more than
00832 added up. issues. So that's that's just a different way, you know, we kind of reported this different ways. Um so the next slide is, you know, the challenges we kind of highlighted those. We get a lot of anonymous emails and while that's um again we can kind of look into especially if they fit what somebody else has reported but ultimately they're not fully actionable it's action by the school um you can't someone a staff member or something is can't find out where the witnesses to that um but I I really don't want to be anonymous How do I defend yourself? Um so the general or broad emails that though the flip side is we do need enough specific to some of timelines like somewhere during my junior or senior year I witnessed this. It's
009helpful to know Um victims we I fully understand why a victim would want to remain anonymous. need to understand that timing once threats occurred versus reported. Again, there's we did ask for and I think it's important to note that um especially related um none of them have been. So I think that's the second piece that I feel like is this everybody I'll be honest, I never heard this. So, not everybody. Um, if they told someone, were they talking to students? Everyone just said, "That's just the way he is." Well, did a teacher say that to you? Administrator say that to you or another student that um but none of the reports that came in about And that's their own self like I never said this before but I witnessed this and now I'm um community
010members understanding the scope of our authority of the district what we can do and again that we are not the state board of education that our authority does not go into our goal again there's a staff member that to students. Our goal is to justice system to decide that. Um, so I think you know we did do we got some little bit of negative feedback about why we had the attorney process what it takes to staff me tomorrow. So I just put down you know our goals ensure student safety support victims educate and empower students report to proper authorities continue to train staff and in all the above we're working to change the culture and I know with Dr. to encourage. So I just here again. One of the things I do want to talk
011about is reports added the to the website that say that if they report to us it's subject >> what what makes subject because it's coming forward is because so would if a parent called principal would that be public records as or is it shielded because of specificity because they can just roll it in an app. So, so that would depend. So, if you receive a phone call >> and you know there's there's no way to there's no record that's documented from conversation >> personal notes, right? So if I'm if I'm the principal and I get the phone call and I write down your notes, those my personal notes, I'm not using that. That's not subject to the public record. If I get my email and say, I just talked to Mr. Anderson and he had
012a concern about X, Y, and Z involving Mr. Mrs. X, Y, and Z. Send that email. Now that email becomes public record. >> Yep. >> Um, you have to go through and redact any personally identifiable information. So that they could not attribute what's if it's about your student what your situation was >> or your student identity. >> So that that we so so it could be as simple as your name, >> the principal's name and then a lot of information like the details you provided identify your child. But um but if you're if you're just saying I was at program Saturday saw Mr. Mrs. X here's what happened all of that. So it's more about the fact that an actual reference created by the process which is a good thing because that's transparency. The downside
013is public record and I think the Yeah. And I think the challenge that Susan was speaking to is you have somebody that creates a email account just and report something that's anonymous that becomes a public record. And if it is about Mr. Anderson ask no response that allegation So once again, if I'm a student and I'm concerned about the teacher's behavior, But he's also one of my teachers. I feel worried about talking to your listed here or confidential. that you can confidently report a situation worried about you because it public record. So to me the two terms >> well >> the two terms conflict and I as a student especially youngster am so I don't how we're helping these kids that oh yeah well that's that's the way this teacher always so they get to
014me we have conflict going on here and I think this system is great but don't we have to somehow figure out way people use it I mean this is a this is there's no guarantee of it because you have to share it. you have to I don't think you can have a reporting system that's confidential because the anonymous is makes it harder to hack again you know at the end of the day in order to track these things respond to them a record has to be created subject to public at the same level of our ability to extent possible records I don't thoughts because at the end of the day, this is kind of one of those really nebulous areas where people are always going to say you're not. At the end of the day,
015if we have the things that come in, we have the records of the audits and invest the record speak for itself. People are going to use it as ways to do or you know the exact same thing. There's way there's ways people Yeah, I hear you correlation business. Yes, that investigation does occur and that >> becomes at risk internally, but I Exactly. >> Exactly. >> Um then also you that's actually a really good point. But here that record is giving the information you made it eas and and and again with the best of versus you not otherwise records requests can't be exactly I don't know that you can say send me all your emails investigation Certainly want transparency and people have the right to get public records. >> Yeah. Let me Next one is just
016outcomes to date and all I did was summarize what things our governance process documentation process how we empower students with the students and so I just listed the challenges again going forward Here, but there's that question of how balance of records push everyone to the safe line. A lot of anonym like how do we better educate everybody when you have an issue um with this, you know, we have that change out of it. Um, you know, what information do we share with you pointed out, you know, publish outcomes and like part of me says publish outcomes at what level? Like at what point would you say here was something we investigated the outcome versus the literally you know ongoing issues that are that aren't at misconduct level. So what is that what out um you
017know how do we continue this education process and then how do we address these concerns last night you raised on Facebook >> um without necessarily still question on our part. They want a place to go to whatot's there's no stand out in the middle of the of the and I think that that n end up issues to see how they address the first to be wrestling these exact same concerns. >> Yeah. Can I jump in? >> Yeah. Oh, I just wanted to kind of give a little bit of information about the safer Ohio um tip line. So I think for our situation, the creation of this was good, right? Because we had this narrative that there were these hundreds of poor of reports that nobody had done anything with. And so we were able to
018put something out to specifically collect those things and and and that that wasn't the case there. You know, there were reports, many that hadn't been reported. We referred those, you know, nine of those 10 things to ODO. Um so I think that was a good way to make sure we we didn't miss anything or we didn't follow up on something. But um I do think it's worth considering going forward because of this issue with the confidentiality piece and all of those things. The safer Ohio tip line, it's the state anonymous tip line and they've drastically improved it over the past few years. So any anonymous tips that come in actually go into a a a database within administrator safe accounts. And so each building has points of contact for any of those tips. So, your
019SRO, your building principal, typically um I get alerted to those and then the director of student services. So, your your you get a text alert on your phone, you get emails, they'll even call you at 11 o'clock at night and leave a voicemail. Um, but multiple people get that and it's logged that tip is logged in this safe account and then you as an administrator, typically it's the the direct supervisor administrator regarding whatever the tip is, that person has to enter a resolution. And so at the end of the year then I like I have to close all of those out and report to the state that those have been closed out. Those are not subject to public records. Those are security records. So anything that comes through that it you you can't just say
020give me all the all the tips that were called into the safer Ohio tip line because those are security records. Now if there are investigations resulting from there and there are notes from those then those certainly would be but you would obviously have to know what was report you know what was reported. So, if you had to have a vested interest in, you know, I was maybe involved and I want to know what was done because I know a tip was called in, right? Then that's a little bit different versus just, you know, someone else saying, I just want all of them to see what's going on, right? Um, so a lot of districts use the safer Ohio tip line for their anonymous tip reporting. So, >> so I think there is a lot of
021value. It certainly is used. The other thing I want to highlight is I was trying to I know my but you know the poster and the education with the students was not just to report paper or you know by the voicemail but you know it may be that it's not an adult or maybe it's another teacher maybe it's not somebody in the schools maybe it's someone at their church maybe it's a neighbor I would hope it's their parents but I also know that that really awkward and difficult conversation so the hope is always that that they also the um talk to a trusted adult. You know, I that um every single staff member, um every single purging person, we're all mandatory. Um and so, you know, we won't they want to remain anonymous. We'll work
022with them on that. But we are, you know, there's especially sexual misconduct going on mandatory reporting. But these are all people that talk to that And I I think um one of how do we let students know that they're our first priority not safety of student number one student. So that's I mean I think that's one answer. If you don't want to put it down on paper, voicemail, that that's actually pretty started. We we've always um promoted the Ohio school. So it's part of the student and it's also all of our safety reporting. So this slide is is been shared every one of our board meetings we've done reports and it's also embedded. >> It's Yeah, it's right. It's a landing page at the bottom. Um, in talking with other school districts about this, um,
023we we've not been able to find a district that has set up a system like they rely on people calling for the Ohio. So, so there we set this program to be outlet thing. There were capture so that the other piece of this conversation need so just getting board member. Somebody says, "Mr. Anderson, sorry, you're sitt you're person." So, but if Mr. Anderson did X, Y, and Z, there's no name attached to it. We send an email saying, "G, it's really hard for us to sit down and take those next steps after that meeting." Like I don't know who reported this and I don't know when it happened but it was reported to us that you may or may not have done that's a hard conversation and so we want to know where people feel
024comfortable so more avenues you know many doors in is what we're trying to create that there are multiple ways canort So that's huge improvement and we're promoting outside of so this idea of many doors I will They are so what does we do? adult relationships that help kids develop as a safe place to go. We don't want to shut those down. What does a healthy relation I mean are there others right now? What are what else should I last months or I'm not sure what was on Facebook but yeah well I think I don't know if I have fresh eyes on >> you know the reports any system. the best of intentions about the type of report shows me that for the most part this was equally like two actionable reports circumstances for two I
025don't know that we would have gotten very many different so when I look at the system I think what this what we have is highlight and I think highlighting that even still gets to the some shield helps the administration do the best. I would continue that communication. I continue showing this slide everywhere you've been reporting. What I hear you saying is open the door to use the call voicemail or use Ohio. Does that replace the email report? >> That is what I'm mov Yeah, I wonder if what we do is move that up under trust of adults priorities because I do think there were things that were reported that were actionable. They just weren't misconduct. They were legitimate concerns questions, but they and this is where >> um well I mean you could say student
026safety gets a couple of more not but that's probably not um so if we if we start more educating parents students if you have a concern this type of concern goes to the principal this type of concern because that's what you know when it says refer to principles a lot of this was not they could have been addressed directly so I'm wondering if we can start on an educational path towards that concerns and then eventually see because we you know maybe once a month we are still getting something into the voice It's stuff that we're referring, but I'd rather get it right now while we educate that kind of thing. And then potentially, you know, six months when we haven't. So, I like I like the idea Ohio says anonymous option and then below that
027call. I think those should say to a confidential message. That's where I read it. I knew I read it somewhere. Um that may not be the case. It would be a student and maybe those two possibly subject to public record request making it clear that the safer Ohio is what did you call that a security tip? >> Yeah, there it it this that's a statewide thing. So the safer Ohio tip line it's their security records. are not subject to public records. >> On the very bottom of it does say about number behavior for the reason. relation. So confidential you're telling us confidence that this is happen we're we're now making clear what the information may I just jumped back to because one of the things that the services were so concerned about that school was
028their expand that it's closing that tip line. Our reader reads that to just school and staff things. Do we do we want to say if you feel unsafe if something is concerning you to open that up so that we've got avenue might be being at a club or or at home or something like that that is not school related so that they've got a place to go because I want that I wonder if it's almost that we need to reverse. If you have this type of complaint, use this. If you have this concern, use this. So, some ways to chart. >> Oh. Oh, no. Is this a topic that needs to be solved? >> Yeah, I mean I think >> where Chris is saying is he agrees but the board meeting. >> I I think
029that this is helpful for us as we meet next week. I do I guess you have next Wednesday if you have ideas. >> I think I pulled up the website um and because with everything that we've done focus added a tab on the side that says safety. So if you click on that um it it talks about our goal and our commitments um that you know this safety committee check online safety. So we we compiled all the different safety related things you know place where parents get and reporting tips and crisis lines again this is what we're talking so and also you can see the past presentations that we've done regarding this and I think that's very important that >> so you click that um here's YouTube and and every presentation on this topic showing
030all the information presented about you know how many reports that we get this month we give a general description you know we're putting it out there real So anyway, that that accountability But we are talking and we're addressing that But we're also part >> recogniz I would react various improvements in communication and you're talking about mentioned improved relationship I think it's what else you know in your opinion what do you do with something otherwise I feel like we're doing what we need to There's always going to be people who believe that it could be more or different until somebody brings it forward. I like the proactive, right? We're going to continue to drive proactively behaviors to look for spend more time talking to >> we began to look at this part of this. We we
031looked at what Boy Scouts Catholic Church, you know, institutions that had gone through some significant scandals and challenges and um we looked at their reporting process that if there's a better way that people are doing school district what we do we couldn't find created but we created it not reviewing what they So they don't share what they have to HR the contract as far as um We have a second read for the revised evaluation system that we'll be reflect So anything Yes. >> Discussion. >> So we had a late resation. Uh we that it was after July 10th. were nervous about finding somebody who had experience who could be released from their their contract. Um, and there was an applicant that nobody knew who they were but had over recommendation wasn't attached to a public
032school and when the recommendation came despite her choice of um spouse uh we are bringing this foundation forward and [Laughter] I told when I told Chris about this um that was the first congratulations Great. Yes. >> A motion to move to executive session for the purpose of discussing Mr. >> Yes.