001like to call to order this um Regular meeting of the Board of Education March 17 2025 Mr J if you could do roll call please Mr Bennington here miss lmer here miss minky Dr reford here Miss Roland Miller here we could all rise and say the Pledge of Allegiance pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all we're grateful for everyone coming uh this evening to the commodor building and attending this meeting uh because we care about everyone present uh we want to note that there are exits primarily here and here you can get back out the other way um east and west the cafeteria in case of an emergency there is an AED
002just located right outside these doors um attached to the wall and if you need to call emergency Personnel the address is 140 East Indiana Avenue this time uh we'd like to move into item uh oh gotta get the agenda I'd like to uh you have the agenda in front of you uh we do have an executive schedule uh session executive session scheduled for later in the meeting if we could have a motion to adopt the proposed agenda so moved Dr refer second second miss lmer Mr juror roll call yes Miss larer yes Mr Bennington yes Miss Roland Miller yes so having had it put down an agenda we'll move to item number three I'd like to turn it over to Mr hosler for our recognitions for this evening all right thank you and welcome everybody
003so um certainly a busy week in in our students and fam's lives as we kind of head into uh spring break and we had that one day of spring so far so we're hoping that uh there will be more in the future but uh turning our our thoughts to warmer days uh we have some recognitions today that will remind us of warmer days and also just some great things that are happening in the district uh not only with our students but also with our staff so so we'll begin uh with um Mr Deus our uh interim principal at perisburg high school who would like to start off uh with the introductions uh for some special students here at perisburg high school so thank you Mr Deus thank you uh good afternoon evening what wherever we
004are in the day at this point I'm going to introduce our valedictorian salutatorian and our National Merit Scholars so when I say your name you can come up but just please just stay up here till everyone's up and we'll um take some pictures and all of that good stuff for the class of 2025 I'm H honored to recognize Patrick Chen as the [Applause] valedictorian um Patrick achieved this uh amazing honor um taking a large number of CCP AP and honors courses Patrick was also a member of the speech and debate team tennis team student council Key Club and Orchestra did I forget anything okay um while I'm achieving amazing grades um Patrick plans to attend I believe it's Princeton correct yes in the fall and you're going to major in physics physics so congratulations Patrick
005you can just stay up here our salutatorian is Laura Vette like Patrick Laura um achieved these amazing grades taking primarily AP C CCP and honors classes um she was a member of the cross country and track teams uh four-year Varsity well threee in track assuming everything goes to plan and it'll be four years um where she was all Ohio in track she was a member of the um two-time state champion cross country team um and she was Key Club president Junior and senior years fch French French Club sorry French Club secretary junior year and president senior year and a member of the National Honor Society and Spanish club and Laura last we talked to you were undecided have you made a decision no we're still waiting for colleges to tell me okay they're probably fighting
006over you so um well congratulations either way and I am proud to recognize uh four National Merit finalists this year um these students whose hard work dedication and academic Excellence have earned them the NA national distinction as National Merit Scholars these students have demonstrated exceptional performance on the PSAT nmsq placing them among the top 1% of Scholars in the country their achievements reflect not only their intelligence and perseverance but also their commitment to learning and growth the National Merit finalists for 2025 are Patrick Chen Anthony Clark Nicholas Walton and Jacob Chow congratulations to you all and um I think we'll take picture over [Applause] here yeah I mean inconceivable physics in Princeton that's just crazy that's awesome PHS physics and I did not get along I wonder what he wants to do with a Physics
007degree I think what's um there's so many things impressive about the students we just saw in front of us but knowing that they're all incredibly active as I know Anthony is also very active in sports and uh music and that that you're all able to do all that and get involved and expand yourselves so um congratulations and we look forward to hearing about Princeton and the other [Applause] places all right next on the agenda we want to take a moment to recognize our speech and debate State qualifiers so with that I will introduce our uh coaches uh coach uh nagil Lake and uh coach Kemp please them all up come on up come on up you guys heck like they're so um I am Jennifer nagie Lake and this is my second year as head
008coach of the team um Mrs Deb Kemp has been the head coach for a million years before that and is now still on the team as assistant coach and I wanted to thank the board and um Mr Hustler for inviting us here and recognizing us and also for um uh Dave dlas for kind of helping us out here towards the end of our our journey we had 26 kids on our team this year 21 of them that they're not all here qualified to States this year wow wow and if you want to um just go ahead we'll start with Patrick and just kind of like say your name if you would I'm I'm Alex I'm Rio I'm I'm I'm Cindy I'm I'm Annie I'm Jordan I'm Jacob I'm Sydney I'm Iris Seth I'm Robbie I'm
009Ella and I'm Mrs count I also wanted to thank um we have another assistant coach um Dr Alex leang who's not with us today who um kind of primarily has up our debate portion of it um and we went this weekend to the national qualifying event for Congressional debate um we had six students pre-qualified Estates Amana Alex Mana Iris Robbie and Gia uh Amana had the most ones um I think of anybody in our district this year meaning she came in first more than anybody else in our district this year in our district tournaments with 29 uh ones we did 11 preseason tournaments we came in first in six of them we came in second place in three of them and in F in third place in one of them we were first place in
010districts in the too District um we have three National qualifi is going with us this summer to De Moine that is Alex Robbie and um Alex Robbie and Seth where are you behind me um we also had a second place at States um uh Seth and Sydney came in second in their Duo interpretation we have one more tournament before we go to Nationals in June which we hope to qualify for more students to Nationals um you can just raise your hand if you want who you're going to uh Nat quals Amana and Iris is here and Ella is somewhere over here okay um and I also wanted to thank we also had um three other people that I want to just thank that would be joy hery and um Tanya Brisco who's not here with
011us today and Dr Miller who also helps do um our extent prep for us these are volunteers that have been like a godsend for this year as far is helping us get to where we need to go and helping us with our tournament so I just wanted to shout out to them as well um and onward and upward um we're grateful to be back next year and maybe even a bigger team who knows so thank you all so very much you can tell they're in speech and debate we're all talking at the same time because they're on speech did you hear what he said he goes oh they're having a debate smile pretty and good looking there you go whole [Applause] package that's awesome so next we are recognizing the uh perisburg High School Mack
012trial team and uh with that we will invite the team and uh uh the moderator up to to for introductions at this time so M Charlo and [Applause] Company um hello my name is Ella Han I'm the president of Mach trial um but before we introduce our team I want to say thank you to our advisers Mrs Charlo and Mr Hicks we couldn't do what we do without them um so for the officers of mock trial uh my vice president is Allison Harold secretary Lilith Dunn Treasurer Annie SAA and our historian is bisma gel um for today or for our team we split up into two sides the defense and the plaintiff so our defense team consisted of Zachary Meyer um AES Chen who couldn't be here today Lilith and Lou Anan and then the
013plaintiff was me Ally Annie Cameron brly and Jonathan sver who they couldn't come today so for some of what we achieved on the mck child team this year during our first competition which was District competition we won the majority of judges in both our trials and we qualified of one of four teams to make it to Regionals Lilith won outstanding witness and Alison Herald won outstanding attorney um when we made it to Regional competition which was at Bowling Green we won both trials unanimously and we were one of only two teams in northwest Ohio to make it to the state competition and our outstanding witness was cam brly our outstanding attorney was Allison Herold and our other outstanding attorney was ADN sheni then during state competition we competed we competed at Franklin County courthouse uh
014down in Columbus and won trial one in advance to trial 2 after a Clos competition against the 2024 State Champs in trial 2 uh we we were narrowly defeated but succeeded in getting the furthest that the perisburg M trial team has ever gone in state competition and brought home two outstanding witness Awards which would be Annie SAA and lella [Applause] Anan thank you I didn't know she was going to as they get organized for their picture we um it's so funny that you have people that are in speech and debate and can argue with each other as they set up their pictures but I also we always want to thank the parents uh for their support and involvement in making sure all of this is possible for their students I also as I listen to
015speech debate and then mock trial right in a row I also wonder if parents in this room ever win an argument with their students um but thank you for all the support that you do to make um their experiences possible [Applause] here all right thank you uh next up we we just heard a uh an acknowledgement that that was the furthest and the first time time that a group had gone that far and this next uh introduction is is similar in a sense that we've never had a teacher received this award before and uh certainly it is worth uh noting so Mr Deus if you would mind coming up hi again um I'll try to keep this brief but with uh Mrs zechman it's hard to do she sent me her list I asked her
016to send me just a list of some things she's accomplished some committees she's on and it was like I don't know how I'm going to fit this all into a short speech so um I'll just read it I'm extremely honored to present Tara zachman to the board for her presidential award for excellence in Mathematics and Science teaching Tara you can come up this award could not have gone to a more deserving person Tera started at perisburg High School in 2005 and has taught a variety of math a variety of classes in the math department she's been a swim coach basketball coach and pride Club adviser she has been the math department chair since 2011 where she has helped write curriculum for many classes and overseen the addition of multiple elective classes Tara was recognized as
017a 20145 PHS teacher of the year she serves as a m member of the building leadership team District leadership team and District math committee T's a member of the BGSU advisory committee for student teachers and has had several student teachers including one this year um as part of her award Tara will receive a $10,000 award from the National Science Foundation and we'll travel to did you already go no okay but you are going for sure right she might be going to Washington DC for an award ceremony and just personally since I've been at perisburg uh Tara has been someone that I know I can go to for um honest and and and um just quality feedback she doesn't always tell me what I want to hear and I appreciate that so um congratulations Tara you
018that's awesome she'll give M do they have restrictions on that m i curriculum or something I assume so certainly uh you know celebrating our our students and and the the outcomes of their hard work and and recognizing uh Mrs Ekman for what she's done is is certainly an incredible accomplishment and um I know that we go over a lot of AP test results and when you start to drill down into um just how well her students perform and the fact that more students want to take those kind of challenging classes says a lot about not only what you can accomplish on paper but how you make those students feel when they're in your classroom so thank you for that and um I know another uh we're ready to recognize another um staff member and again
019it comes down to we've heard the performances we've seen the results of the number of students um you know National recognitions and and it comes as no surprise that um behind those Student Success is is just a a phenomenal um teacher and uh we're very fortunate to have uh Betsy Cranston here and we'll ask uh Mr buer to come up and and say a few words I know Mr best had uh emergency after school today isn't here but um representing both buildings this evening so thank you all right thank you Mr Hustler and the board for allow me to present Betsy Cranston to you so Betsy come on up for us so as you know Betsy is recently named the Ohio strange teacher of the year which is a huge incredible honor for so bets's
020been in our district for 18 years if I'm correct on the math right there I've known Betsy for eight years uh being at the junior high and she splits her day between hbii and the Junior High um and as we all know in the room our the music program at perisburg schools is absolutely just an incredible place to be there's no better place in uh the state if you're uh if you want your family and your children who go up in the music background and all of our teachers do a great job Betsy is a huge part of that in terms terms of the orchestral world you know for us uh she splits her day between HPI and the Junior High um right now and it plants the seeds for the kids and the progression
021all the way up through the high school and so the successes of the kids and the Orchestra program uh would not be where it is today if it wasn't for the work of Betsy uh leading the way and kind of Paving the way here for the orchestra students so uh she's coordinated different events you know for our students uh such as you know playing the national anthem at Toledo Walleye games Mud Hens games they've taken to the young people Symphony uh uh performances here locally down in BGSU they've taken concerts down there uh taking the kids to Columbus I believe to play omier festivals I think they played Ohio Schoolboard Association one time one year um and it's kind of the ho home when we get the concert ratings back of oh look we perisburg
022got the largest amount of kids in the orchestra largest amount of superior rankings and and things like that so the teaching obviously speaks for itself you know with that and does an excellent excellent job building relationships it's it's no secret y students uh succeed so much in the strs program because they got incredible support um largely due to Betsy right here to my right um you know from a personal standpoint you at the building level she is on our building leadership team uh similar to what Dave had said about Tara Betsy is somebody that can give me honest feedback not exactly what I want to hear sometimes um but she's uh definitely not shy on her opinion towards different things and that's very much appreciated um and in turn she has turned into a trust
023advocate for her colleagues at the junior high as well too so that doesn't go unnoticed in the professional Realms of what she what she has done so uh from a junior high perspective we are incredibly thankful uh gracious and have a lot of gratitude towards what Betsy does on a every single day basis for us so thank you Betsy um definitely deserves that as uh as Mr Hustler said Mr best would like to be here but he is unable to but he did actually send uh a note note here that he would like me to read on behalf of Betsy so I'm going to read this on behalf of of Mr best um for the past 17 years I've had the privilege of working alongside Betsy at Fort Megs Elementary and Hall Prairie intermediate during
024this time Betsy has played an instrumental role in shaping and elevating her Orchestra program hoping to grow into one of the best and finest in the state of Ohio as a professional professional Betsy exemplifies dedication and collaboration she consistently strives for excellence in her teaching while seeking opportunities to inspire and expose students to the beauty of Music Beyond her professional contributions bet Betsy has profoundly impacted students including Mr bess's own son for whom she was a favorite teacher through her passion and guidance guidance she nurtured his love for music a testament to her ability to connect and Inspire Young Musicians Betsy's recent recognition as a 2025 Ohio string Teacher of the Year by her Oma pi as well deserved honor her unwavering commitment to music education and her students distinguishes her apart as an exceptional
025educator and mentor working with her has been an honor and I have no doubt that her influence will continue to resonate for years to come so once again we can't speak more highly of Betsy Cranson for everybody [Applause] a personal thank you as well to um both Mrs zechman and Mrs Cranston as both of them have had an impact on my kids and I know um my kids many of them us up here so um thank you for all that you do for the students and uh for our district it is really appreciated at this time I would like to take a five minute break that allows those of you who want to escape out the back door to do so um we will reconvene as exactly and I promise this at 6:15 on [Music]
026violin e e e it's okay thank you um I didn't send one to Randy I think Laura got one no um and so miss Walter if you want to approach the microphone again um we ask that you direct all statements to the board uh we ask you to um state your name address and group affiliation and I'll just share this this again is is a opportunity to have input into to um issues that we will discuss or make decisions about later if there are specific questions that someone has we ask that you actually email us to ask about those this is for input into our discussion for this evening and I have um Veronica falter my name is Veronica falter I live at 1993 Lexington drive here in perisburg um this is still continuing regarding
027Mr henlin sexual violations against female students students um although he has been allowed to retire um in February I still feel stronger measures need to be taken against those who would think of following in his behavior um though Mr Hustler did propose um another Committee of staff and law enforcement with all due respect um we don't need more bureaucracy discussing what we all know should have been done by this board in the first place um um many feel Mr Henline should have been fired and suffered the consequences of his actions um although I I respect what the board said in on the 16th of January's letter that they you didn't want other victims reliving that I respect that but that should have been up to them um Mr henlein should have suffered the consequences and
028the victim uh number four is as the victim number four is for the rest of her life as are multiple other young girls who were victims of his sexual advances one being my own daughter however she refused to remain a victim as evidenced by her letter to the board and other social media the statistics report support that if there's one victim four there more likely are more than than she who were afraid or ashamed to speak up that being said stronger measures with sound consequences should be taken against this Behavior be no different than the shuffling around of pedophile priests from church to church or other violators in charge of groups involving youth uh which only results in more suffering of children Mr henin's retirement is not the solution and I feel this school board
029is treating it as such we all know retired teachers are a huge part of the system and I strongly support however Mr Henline cannot be allowed this privilege otherwise would us to stop him from committing these sexual crimes for another 20 years as a substitute ironically Mr Henline himself raised an important issue this community must address uh this must uh stand as a strong warning to others in the school system if they would consider doing the same um so I ask you um if this board is going to be part of the solution or part of the ongoing problem therefore I submit to you that you you mention it in your January 16 letter that um you were considering revoking his license and I strongly support that that his license should be revoked so he
030cannot return as a substitute teacher at all in the state of Ohio or anywhere for that matter he will not be allowed any permits to seek any positions in any school such as anything having to do with extracurricular activities coaching driving the bus or anything number three I also call on the board to censor him if that's appropriate for a retired teacher um these meas measures must be taken to make sure our kids are safe today and in the future from perpetrators from within uh you may take my persistence on this issue as an attack but I see this as only making our school staff more honest and caring people and respectful to our students and the community thank you thank you Mrs falter okay this time uh we move on to agenda item number
031six the superintendent report Mr Hustler okay so during um the recognitions uh we did have uh you know recognized uh two outstanding staff members one recognized at the national level the other one recognized as an outstanding strings teacher at the state level and uh this past month uh we had uh Chris Harper who works in the district recognized as the Ohio school social worker of the year so um certainly when we look at the students and the achievement that we have seen um it's incredible to continue to see staff achieving and being recognized and what's nice is you you kind of heard that these are awards that are you know often peer driven so people that are in the field who are doing the work recognizing those qualities that make you know a person in
032that position so outstanding and and we continue to do that so and and we're very fortunate to have so many staff members here recognize so congratulations to to Mrs Harper and um we're certainly grateful that she's on our team uh so we had a a water grant uh recognized or awarded to perisburg schools and uh and this is to support programs uh that focus on on Water Resources so we know in northwest Ohio water and the quality of water is something that's very important we also know that uh with stem there are great opportunities to um have students become aware of careers in all the different kinds of areas where this is a major Focus uh so this uh this grant uh gives is is given back to Local Schools to to continue to develop
033that next generation of of interested students who who want to not only study uh but also protect uh the water quality here in in northwest Ohio and and certainly that's very important so uh so a picture of uh over at Woodland uh Miss Strobel with her classroom receiving that award so um you know very very cool so uh as we just mentioned uh School social worker we wanted to acknowledge our two social workers uh this past week was uh National School social worker week and the the work that they do the the guidance the help the support uh all the things that they do building a bridge between families and students that are in need and local resources and the schools uh is is incredible we know that students who are you know who aren't
034hungry who feel safe who have secure housing uh who have you know the kinds of things that often people take for granted uh when when our students have those things they're going to perform better in the classroom and and we're so proud of these social workers who go out and and make that possible for so many families when when people are hoping for help these are the people that answer those calls so we're very grateful for that um we also want to knowledge uh Miss boros uh HPI uh science teacher environmental Club adviser over at Hall Prairie um she went down to Mexico to to study monarchs we received a grant for her to go do this and you know that she's very involved with the monarchs and the type of vegetation that they need
035and and securing plants around HPI so that that it attracts monarchs as they they migrate and um and so it was a great experience and um and something that she has maintained a relationship with the folks in Mexico before this trip and and making that classroom experience come alive for our students and then being able to go there and bring those kinds of things back was incredible uh incredible experience not only for her but also for her students who are going to benefit from you know what she is able to capture and bring back not actual monarchs but ideas and other kinds of things so um but uh in southern Mexico where we're almost two billion uh monarchs uh hang out uh in the winter was uh something special so uh School psychologists um you
036know presented at the National Association of school psychologists 2025 annual conference uh so again these are some of those positions that make a world of difference for our students who are looking to to make connections to understand how they can be better Learners and whether it's a social worker and and the social workers that are doing that the classroom teachers but also helping to provide tools to help better understand our students and the things that they need so we're grateful for that we talked about uh speech and debate advancing so we saw them live and in person Marty gr is an important celebration uh in here in perryburg the French Club has really made that their thing at uh at perisburg High School and uh and once again a very successful event so a lot
037of hands went in to make that possible donations and and uh students and families uh we just recognize the mack trial team for um for what they've done and uh you know both of these teams were very young and and that's exciting we know that the perisburg junior high won the first uh State title for uh junior high or JV hockey programs uh so so that's a good sign of things to come for perisburg hockey writing Awards we had uh three uh 10th grade students recognized with the Scholastic writing award uh in in this region and um we're certainly very excited about what they were able to accomplish so you know that's one of the great things about this time of year is it isn't all about Athletics but it's about the classroom it's about
038the teachers it's about all the activities that go into what makes perryburg so special so the jacket some gymnastic Seasons came to an end at the state meet for the second year in a row we we got the team down there um overall place was 10th in 2023 9th in 2024 and 8th in 2025 so that experience getting down there understanding what's expected the whole pressure that comes with being at States you can see the team responding each year to those experiences so we're so excited about that um just want to do a shout out for on May 3rd uh it is baned on the run this is an annual event to raise money for um for our HPI Junior High bands it's a 5K walk or run depending on your preference it starts at
039Lis coms at 9900 p.m. so it's a little different take than what we've had in the past and uh and and so it's kind of a glow run so this is a a popular event if you've been through Levis in the evenings when they've had these kind of races it's it's pretty cool so uh you have time to train it's not too late so there's still time to get out there and uh and make it happen so there is a link in the presentation so that you can uh present that so appreciate uh giving you a quick quick report so a lot of success in that quick report yeah and I will say the The Glow Run last year was almost rained out but it was still fun and the pep band still showed up
040and um I went with my family and we had a good time so and I got a couple miles in all right do hurt so wanted to uh follow up a little bit about the um the student safety and and uh staff accountability so this has been an ongoing conversation that we've had and certainly very important to community members to students to our staff their families uh you know students families and and certainly the administration and board as well so uh we've said that we're committed to transparency and action so early on in this process we said that words are are one thing but we want people to see what our actions are so we're taking time out of each at each meeting here subsequently from when when this became something we were talking about
041to talk about our actions so that's what we hope to do uh today as well so we continue to take significant steps to enhance student protections and increased transparency and we've really focused here in the last um you know uh several weeks on on that connection to students and making them aware and gearing up for not only better recordkeeping and Reporting internally externally but also um how can we make students feel more comfortable in knowing what steps they can take in the event that they want to report something uh so um on March 6th I have a an advisory uh uh uh committee that I meet with uh made up of teachers from across the district and we spent uh that particular meeting uh going through um some of the things that we've been talking
042about with anti-g groming policies which again is is on the agenda today uh a a new policy that the district is proposing uh we began to talk about what is needed for professional development uh across the board for all staff and we began to walk through what that looks like so this was something that was important to us to engage staff to get their feedback to also let them know the things that we're thinking about the things that we think that are important as well and and kind of taking that together and helping build on it for our our next uh interventions and conversations and actions so so this was an important piece that it is you know going out to the students going out to the staff and beginning to have that dialogue in
043terms of how can we get this right in terms of making it comfortable for folks to identify the behavior and also to be able to know how to report um so we have monthly meetings um you know we talked about that with the to to review the reports at and the the 2800 uh uh mailbox for for folks that want to call in so that that monthly meeting took place uh here uh Thursday March 13th where we reviewed the incoming calls um or emails to see what the status of those new ones were also we looked at um the past reports and got an update on and where they are and that was something that was really vitally important to us to make sure that we're continuing to keep an eye on on those and
044making sure that we're communicating back out to those that made reports when appropriate um in addition to a faculty advisory committee for years I've had a student advocacy team of high school students that we meet um and this was we dedicated an entire meeting to this topic we shared with them uh information about uh this the training that we were preparing to do with staff and the training that we had done with administrators um we also began to talk about the student Bill of Rights and shared with them what that hoped to accomplish so it was great to have their perspective and they offered some wonderful feedback in terms of saying it isn't something that you can just begin to post up um you know posters and here's a design of a poster that we
045have but we need to give students the context of what this is what it means so that was very insightful for us we have another meeting uh coming up um here in the next two weeks where we're going to talk about how do we roll this out to students in a way where we're talking to them in language that means uh that they're going to understand this and what those options are they talked about the concern about you know how do you report and is it Anonymous and retaliation and you know what if you're not sure what if you're scared all the kinds of things that you would think students would would want to would have weigh on them if they're feeling something and they said you know we really think it's important that we
046frame this the right way so it it caused us to go back to the drawing board with a couple things that we had planned and to make sure that we're going to get it right we're going to follow up with those students to make sure that we are are doing that as well so since the last meeting um we created a a student Bill of Rights so at the beginning we said that we'd like to do that so we've created one we're beginning to to figure out how do we roll this out how do we make this happen one of the things from the students perspective um is is a QR code saying you know posters are we you know we want posters cuz that was n part of our original plan and they said
047also we need to get some QR codes so somebody can scan it and they can pull up the information as well and have it readily available so those are the kinds of really um helpful feedback that we've gotten from students the professional development modules that we talked about that we did with administrators in February um we we reviewed that with my faculty advisory committee in terms of here's what we're thinking to do with staff and they gave feedback on it because one of the things as you start to go through different kinds of scenarios is we we don't want that elementary teacher who has a student who gets the math equation right who gets up and hugs their teacher because they're so excited we don't want to to discourage that kind of of genuine and
048appropriate interaction between students um and and staff however we do need to make sure that staff is aware of other types of behaviors and decisions that they can make that begin to move away from that kind of activity so there was a great conversation with the faculty uh beginning to to talk about how we need to address those kinds of things in the different kinds of scenarios and just beginning to think about their role and responsibility in and when they hear something and have conversations or or observe something and I think that was something that was really helpful for us so we're continuing to to move forward with that um we did expand the reporting mechanisms that that we had with the um Internal Documentation I know last week uh Miss price was uh presented
049with the board we uh uh we now have done um you know a beta test to see how this works um so that when something happens um or there's a note of something that we want to kind of keep track of and maybe it's not something that we're talking about a major thing maybe it's something that you know I had a conversation with a staff member because a custodian saw them this is one of the scenarios after school in a closed in a classroom uh two hours after dismissal the door is closed the teacher the scenario teacher with two students and that was one of the SC scenarios we shared and uh so how do you note that where does that go because that is something that we want to note because if there are
050other reports in subsequent years or months we want to make sure sure that we have our eyes on that so so we did run a beta test of of how that works um and tonight we'll be doing uh the reading for the anti-g groming policy uh that is something that the board has really um met with an at committee and began to take action um many of the things in that uh policy were found in in other policies but combining them all and calling it this I think is very important in terms of what we want to do um so so these are the kinds of things that have happened just since this last meeting um so wanted to give an update on the report at and the extension 2800 submission so this is something
051we spent some time last month going over numbers so since the last board meeting which was on February 18th we've had two um reports that have been filed with that uh the reports did not uh indicate staff misconduct uh the two reports received uh shared concerns about uh bullying at the the build at a building level and also the handling of documentation of certain interactions between the administration on both staff uh with staff in the police department so those were the two reports the nature of those reports that came in um so it's something that was reviewed in in that meeting and um you know uh you know something that uh was shared there were no reports since the last board meeting regarding Mr Henline um you know you know so that is uh an
052update there uh the next step we want to set a date uh for our what we promised was a review with our school resource officers with the police chief and the folks that are part of this group to to talk about um the reports that we have today to talk about how we are reacting to them I shared last month that there were many reports that that we received that we referred to the police department um there are um also there were nine reports that we submitted to the Ohio Department of Education so the local school board cannot pull a person's uh license that is a a state thing that the state has the power and authority to Grant license and to pull it we have filed up to up to now over nine reports
053of misconduct regarding Mr Henline with the Ohio Department of Education who is responsible for making that decision so and and from the the information we receive from this uh tip line uh we did put it in a report report and did talk to the folks at OD so that is something that um that that we have done um so so this hopefully next month we'll have a date on the books to begin to talk about uh this next event um in terms of following up with our um law enforcement and again this is something just we this was a slide that we wanted to carry over from from last time uh these are all the different ways uh you can report right now uh so one is you know if you have something for students
054a trusted adult a teacher a parent counselor a coach administrator a trusted adult you can do an email um and it goes to three different individuals at the same time that that's kind of the checks and balances or you can leave a voicemail um and uh the safer Ohio school tip line which is an anonymous option it's a 18 it's a 1844 number it's toll-free you call um and and then we get a report that report is documented and then at that point in time um we become aware of uh what the concern is and are required to follow up there too so also uh local law enforcement and uh children our child protective services and Wood County Children's Services so I just wanted to leave with with that so I'll pause there before I
055um move on to see if there's any questions or anything that uh anything I know the board president attended the last meeting so I'm not sure if there's anything you want to share from that um from our last meeting I just want to commend um Miss price and the other administrators who were part of setting up it is a um very wellth thought out kind of Google drive system and uh with c certain access to only um you know particular people and individuals or administrators I think it's going to go a long way um of kind of addressing that lack of um you know there's there's the reports that go into a staff pile and then there's ones that just kind of go this was unusual I want to note this and I think it's
056those as we talked about breadcrumbs that now there there's really a a clear system to capture those and so I want to thank those that made that possible we discussed kind of the accountability about um tracking within this new reporting uh structure and then we also talked about I think the other thing that I was um excited to hear about was more of the professional development plans of um you know working with administrators in particular the building principles and and assistant principles were appropriate of of what do we want in those reports that were putting into this organizational system um what is an example of a of a good report and how do we prioritize um kind of tracking down in the investigation process so I think that there's been a lot of um you
057know really great progress and ongoing conversation about how do we continue to do this better and better um so I I do think we're we're not done yet um but I I think we're in a really good place we've made a lot of progress us I think you know when we talked about the you know the actions are important so that's one thing that was very clear as the board wanted you know action and and I think we've been demonstrating that there are several steps that we've taken in in many different areas to try to shore up this in in terms of looking at how you know we can improve um I think it's also important I know um the the you know a stronger response and I think you're seeing that um I know
058that uh bureaucracy was something that was mentioned earlier at the board meeting and something that we've really taken um trying to make this and and put this in the hands of students so that is the least bureaucratic thing you can do is empowering the students empowering the staff to make sure that they understand you know that these kinds of things you know you want to have options available to to report out and I think that is is something that we're really working towards um administrators and teachers and and buildings uh you know turn over staff move from building to building creating a network to be able to to have access to keeping track of those kinds of things I I think isn't bureaucracy I think it is is a way that allows us to have
059more accountability as you know buildings change as you know administrators change is is you know all those different different kinds of things that is something that we wanted to make sure that we were Shoring up so so we don't and and if we and if we're heading in that direction certainly the feedback talking to the students talking to the staff if we hear that we're moving in that direction certainly we want to to change that so um but but that's uh you know some some final thoughts there so agreed I appreciate the work that has gone into this and um being on the committee I really appreciated the students input because while we think we know what they want when they provided that information it was really helpful to us to look at it a
060different way uh so I think that's going to be really helpful especially when they said to have the conversation and kind of give examples of what they mean that's something that we didn't really think of because we know what it means but for the students um I think that's going to be really helpful and I'm uh very happy to know that we're going to have a documentation system that's going to be there for perpetuity and it's not just oh that person's gone maybe they know about it so that um that is that's good work in a short amount of time and I know people think might be a long amount of time but working in a school system and working to move change policy this is this has been a lot of work and I
061appreciate it and have not being on the committee not being part of the conversations but you know hearing about this certainly appreciate work Administration and and the Committees have done both the faculty and the the um this board committee the parents committee or that board committee rather and it's just it's and appreciate it being discussed here for transparency and not just for my benefit for those of us that aren't on the committee but for the community's benefit as well this is the type of work it's encouraging that you know the number of reports go down but this is the type of thing where the work for it is just never going to be over right there's always going to be opportunity for improvement thank you so next uh next item on the agenda is um
062continuing to uh talk about the reduction plan um and and an update so um so with this I wanted to start with um going back to October 8th and bringing us up to where we are today because I think it is you know as we continue to you know again provide a blueprint went back on October 8th of what would happen if the voters rejected the levy and then the subsequent things that have been happening since then I think it's important to maybe just pause for a moment not only to do the update but just to kind of walk through where we've been and and you know as we get into the next phase in this board meeting um there's there's an event later on in the agenda which is something that is very troubling
063in terms of doing a reduction in force um so um you you know with that kind of in the background we wanted to to kind of walk through where we've been and where we are today and and what lies ahead so on October 8th um we presented a blueprint of what would happen if the voters were to reject this proposal and um and that that $6 million uh you know reduction was was outlined in the reasons behind it with the loss of 13 a half million onetime funds got us through this year but how do we get through next fall and and that's where the the $6 million reductions came from and so we wanted to and promis to keep the community informed every step of the way and uh in December uh we came
064back and and provided a an update so we knew the the voters rejected the levy and we had the blueprint from October and and now we are beginning to you know in in December providing more detail to that blueprint and and that's something that that we began to do we also said that regardless of retirements resignations and other changes we still need 6 million um for for next year um and and that is something that you know we we continue to do uh the adjusting in terms of uh you know what has to happen public comments and engagement is something that we began to talk through and and again every meeting every opportunity that we we had to to talk about the actions we did take advantage of that um both plans as we looked
065at October 8th and where we are today is that kind of balanced approach and the actual numbers haven't changed it still is 6 million it still is 7 A5 million in cash reserves being used onetime funds um the cash balance we know isn't a permanent solution I know Mr Jor has spent a lot of time walking through that and we'll we'll talk a little bit about that this evening and and we know now we're moving into this kind of uh timeline where things have to begin to happen um there's less than 50 school days till the end of the year uh that that'll go by very quickly and um and so we need to have things ready for next school year and that this now we're in the teeth of what those plans are and
066what we have to do to make sure we're we're set for next school year uh we we know that we want St and I know the board has had discussions about you know uh going to the community for for funding we know that that conversation you know continues and uh will be very important as we focus on on the future um you know we we know the temporary donations and one-time gifts that people wanted to to provide the district isn't really that long-term stability that we need so we came up with a plan to address that and we also um acknowledge the emotional toll that this takes on our students um you know hearing about the kinds of things that that um you know that we uh must do and how those things are are
067kind of uh put together um is is very difficult for for staff very difficult for families and and certainly for um you know the the staff that are impacted by this which is everybody in the district um we re recognized uh you know uh social workers this evening and and there was a picture of some of our social workers and um the social worker of the year is losing her position uh one of the two uh social workers that um that were photographed uh losing their position um and and uh you know possibly the second um you know that's where we are the music celebrating the accomplishments losing three music teachers uh these are things that um the reality of what we're doing it's kind of this split screen moment where we're celebrating these things
068that make perisburg so unique and at the same time we're talking about these things and taking action later in the board meeting so I want to acknowledge that this is something that isn't easy um we're committed to continuing uh continuing to navigate this difficult time period because we have to um you know this is the direction that that we've been shown and we need to make sure that we're doing the best that we can with that um even in challenging times we want to remain committed to ensuring all students achieve their greatest potential so um five months ago in nine days that was October 8th and we laid out this is the blueprint in the event that voters reject this and and so that conversation began at that time that was the first introduction to
069what would happen happen if uh and so that blueprint is something that we you know continue to follow two months after the plan was presented on December 12th we said here's an update on the plan and we began to fill in some of those details we talked about like when you go to build a home you know you have the blueprint but now we're talking about the specifics that go into that home and what it looks like and and so that's what we did on on uh December 12th we looked at at both where we were in December on October 8th and December 12th and kind of compared things and said did anything changed dramatically did anything shift did did we say one thing and not do and do something else and you know here's
070kind of a summary of The Blueprint and then what we talked about in December so I think it's very important that you know during those months we contined to focus on you know this is the blueprint here's what we're doing to get ready and and the core of it the things that we said we were going to do we doing um and and I think that's very important when you talk about trust and you talk about transparency I think it's important to take a pause and look back and say okay when this all began where were we and where are we today and then what and how have you been communicating about those things uh so so that takes us to uh where we were in in December and and again I won't read but
071we really went through those plans those documents one by one to to flip through those on January 13th the board had a special meeting to discuss the operating Levy and and you getting into what the district needs and again we Revisited the plan because that is dictating where we're going in the future and Mr Jor presented some different options about being on the ballot in May or or not and and so again it was another conversation another opportunity in each of these meetings have an opportunity to you know for the public to speak and to ask questions and and that remains important we we had somebody speak and address the board today with important questions so so that has been an important component uh a little over a week later eight days later we did
072a we heard plans about you know the outside usage of the facilities and the custodial challenges because that was part of the plan and the things that were happening already with resignations and not being able to hire staff began to impact what we could do with the community that wasn't the plan to make those changes this current school year but it had to become part of the plan because those reductions that we were making with custodians were happening in real time um so that's something that we did on on um on January 21st uh also on February 5th at another board meeting we talked about the reduction en forced timeline Mr Christie came walked the board how all these things are going to happen um teachers and support staff have different contracts that guide them
073as employees they have different licenses or or certifications and how the law says you have to do those things are different so this evening we're talking about um the professional staff the license licensed staff um the certified staff support staff they have a different time timeline and we'll we'll talk about that but we began to go over these things back in February with an outline of these are the positions th this is the direction that we're heading in on February 18th we we made the decision to redistrict uh by the Board of Education we talked about the plan and attached with that were were possible further reductions because of recalibrating the buildings with enrollment um so there was another you know conversation and action being taken in preparation for next year um and then on
074March 5th we we talked about reinvesting some of the funds not all the funds but some of the funds uh from the um uh redistricting to to allow students to get a little more of an experience you know next school year uh so the board heard those uh plans and began to talk about it in the end and we'll get into more detail but it's s % of of the total dollars cut we were able to recapture um and and reinvest in student facing activities so not everything came back and we'll spend some time walking through that and I think that's very important but the things that did come back are things that you know one of them was the activities we were recognizing today you know where where kids were going to States and
075you're hearing the like those are the kinds of things that that we wanted to give students that opportunity um with what we were doing also we sent out if you know on Saturday uh March 8th uh kind of letting folks know what's happening down in Columbus in terms of um being aware of what the state is contemplating with uh school funding which would have a dramatic negative impact if it went through as it's presented today over between two and three million dollar reduction in state aid at a time when we're trying to figure out what is it that we need to continue to offer offer students those kinds of experiences that we celebrated this evening so we're talking about action um and then March 17th we're providing this update and um and so I think
076it's important when you look at going from you know this time the number of days and the kinds of things that we've been wrestling with and communicating out uh it it I think it's important to look at this path that has led us here in terms of action in terms of communicating in terms of being um out and able to respond to those things as I mentioned uh each employee group has their own timeline um so you know we're we're talking about the licensed staff the PA and and in the in the months and weeks ahead opsy Administration and Exempted those are the other categories of students I'm sorry of of faculty and staff um you will see names and recommendations coming that align with those timelines so tonight is is about the you know
077the license staff uh that agenda item is 17.2 in tonight's meeting and it lists names and positions and um and like I mentioned before it's with a heavy heart that we're here to talk about those things um but these this is the path that that we've been asked to follow um as we move forward so there's been 132 days since October 8th to today so in that 132 days we have had 10 correspondences that we have sent out informing the the the community and stakeholders about what's happening in the district um we've met 13 times with staff to talk about specifics regarding this plan and what's going to happen next our human resources department has gone out and set up dropin appointments at buildings and departments 26 times since November 5th so anyone who has
078a question they know that that morning folks from that HR will be there to answer questions um and then we've had public meetings and events including board meetings where we've had 26 so we have 75 counting all those things we've had 75 opportunities for engagement information facts and transparency in a variety of ways uh so I think that's very important for us in this board to to kind of pause and look back as we begin to take that next step forward how did we get here some people are just tuning in and it's not their fault but saying you know how are these decisions made who made these decisions how did I not know about this we can't answer that last question but we certainly can answer the other questions and point back to those
079decisions and the path that led us here but here are here you know going back to October here are all the different events documented in the date and and and locations of of what we've done um so I think this is very important to keep in mind you know as we begin to move forward because we owe it to our staff and our families and our students to communicate with them on what has to happen so the in investment the the reinvestment I just wanted to kind of touch back on that the the the $6 million is what was there highlighted in terms of what we needed to reduce uh we estimated in in those meetings several of those meetings about what those uh savings could be from redistricting um we we we knew that
080um um we we're looking at uh you know maybe $500,000 or between 500,000 to 600,000 so we took a portion of that 426,000 and reinvested that into some of those outfacing activities some of those that were highlighted this evening um that's just 7% of the amount of reductions um so that's something that that we wanted to highlight um this chart is something that I stole from Randy and and it's just very helpful to me as we look at you know looking forward um you've seen this it's been shown at multiple board meetings so the 24 25 school year that's where we are um now and you can see our our uh this is our our uh cash balance that's that the general fund that we have that works every day um where we're making withdraws
081and we get deposits and you can see how money goes in and money goes out and you can see kind of the dips in between those payments when we don't get payments from the state or local tax Collections and then in 25 and 26 you can see that we are beginning to push down to two two months true days cash so when you think about your home finances they recommend that you have a certain dollar amount set aside in in your your savings uh in case of whatever is needed in case of an emergency for us that two days uh true cash and and Randy can walk you through it but when we fall below that when we get to when you look at January and February of each school year you see that we
082begin to dip because our we're we're paying bills out of that and we're not getting any Revenue in and so when you start to fall below that 2 months for us to write the checks to keep the district operating um we we we fall into a place where we don't have the cash on hand to operate that way which then we have to go and borrow money to pay the bills which in your home world that that's not a great scenario and you try to avoid that for a school district that that becomes a problem uh so as we move forward and those discussions you can see if there is a levy whatever the levy may be um on the ballot this November if that gets rejected you can see that that orange line goes
083down and dips at zero so that means we have no cash on hand during those lean months and when you say well how much does the district need to stay out of having to borrow money to pay bills and to pay staff you look at that line where that that that uh two months true days cash is and that gives you an idea of where we need to be in the event to to not have to borrow and do those things during those lean months um so so you know again it's for folks who are saying well look at the cash that you have on hand that's like checking your your bank account an hour after your paycheck was deposited and saying look at all the cash you have and you are saying well no
084I I I'm going to you know I'm going to do things with this the whole month until the next paycheck and that's how District funding works as well as you can see here I wanted to go back to 2010 and 2011 because that was really the last time that we had to make reductions to staff and and again tonight is kind of a heavy you know board meeting because of those reductions that are out there so these are slides taken from a presentation I did on on April 13th in 2010 to the Frank Parents Club going out and explaining what's happening in the district and again what was happening in 2010 111 it was the Great Recession and schools are based on tax collection which runs a year behind so in 2008 2009 when people
085were really feeling the impact it took us a year longer to get to this place where we saw our tax Collections and and the State Collections go down so in 2009 we had had a 5-year forecast the revenue was down 2.1 million um we had to adjust uh expenditures up um uh over 600,000 because we're self-insured and we're you know running that thin and and that's something that you know ry's talked about our our treasurers talked about so the total change of the budget in in you know from the fiveyear forecast was uh 2.7 $2.8 million so we had to make reductions so from those slides back you know back in that April 2010 meeting you can see here that we had 32 um reductions of non-certified so that these are not teachers so we
086had two two administrators County you know County staff where we made reductions and classified and then on the Staffing side back in 2010 there were 20 positions that were eliminated so we had over 50 positions that were eliminated in 200 when we were facing reductions of $3.1 million um the next steps Administration input from stakeholders um we met with the leadership to talk about concessions and things that they could do to help out we had a public meeting to communicate the plan to all stakeholders and then we were bringing the plan to the board on on April 19th so different than a levy loss but somewhat similar where we got this information from the state a little bit at a time and then once we got the full picture we knew we had to take
087action uh very similar in terms of input communication meetings and then beginning to make these kind of changes so I want to kind of pause to the reduction plan that we have now and some of this may change a little bit so you'll um but but we have administrative reductions three um teacher uh certified 26 exemp three classified 24 pair professionals contracted so when you combine because we're talking about teachers tonight um back in 2010 we're cutting $3.2 million and we cut 20 teaching positions $6 million of cuts today and it's 26 positions which is 26 too many but I think it goes back to the plan that we have and how how we're going about this has really done what we said we were going to do in October which is look at the
088impact that that focus on the student and try to cut further out and leaving those reductions last and I think we've tried to do that and looking at where we were in 2010 and the reductions that we made in 2010 it would have been very easy to expect to double the number of teachers because if we're cutting 3.1 million and we're cutting 6 million and and I think we've done a remarkable job of trying to prevent that from happening um so so that is our Focus the next ballot issue that we will have in November it will be impossible to to continue to do that it will be felt across the board and that's not being dramatic it's just stating the facts that we've cut outside that classroom to the best of our ability and
089I commend the board for for you know going down that path it's 26 too many but given where we were just you know um you know 15 years ago and how we reacted then to where we are and how we reacted given even the double amount of money I think is something that we want to to focus on um so we we talked about this plan these are the items that are still cut because I know there's some folks saying you guys brought everything back yes no and that's false and and again item 17.2 on the agenda tonight is not bringing everything back so these are the things that are still cut and I I won't read them but it's broken down by building and these are the things in the department that uh that
090that departments that that have been reduced and then these are the things that we've been able to bring back yeah that make yeah this is mine which which one do you want uh okay so have this available online yeah it'll be available okay yeah and then this is the junior high screenshot might be better quality and these are H Prairie Jesus okay and this is the elementary schools and this is district and then these are the Departments yep so we had about five pages six pages of slides with details and and what we're bringing back fits on fits on one page and most of these are activities that cost hundreds of dollars or $2,000 to bring those experiences back to students um and and so that's something that um you know so we talked about
091the safe uh account in in terms of you know basically having parents pay for those freshman sport teams that were going to be cut the district is not doing that and creating a safety net for individuals you know who need that kind of help and support uh so we want to to do that and we talked about that so this impacts these activities which again is not pages of activities um so um that's it so again an update um we're going to move into the the pi uh Randy and I will we kind of dive into the pi and and uh talk a little bit about that next but just wanted to provide that update that context of the path and journey that we've been on um how we've made every attempt to to communicate
092this to the public to be out there in the public in the buildings able to answer any questions at all at any any time um and that's something that you know we we've we've we remain committed to you know moving forward so um so I'll open up to any questions that that you might have yeah I think or to raise you know clearly Mr Hustler's presentation responds to some feedback they've received I don't know if there's other feedback or questions that um we've received from members of the community you'd want to share just my reaction you know liking numbers and charts and I'm very comfortable when we're talking about in those contexts I'm very uncomfortable when it's actual names on a list of people we know and I guess with with the work that's also
093ahead of us in future board meetings I hope the community is uncomfortable with it as well I think just a one of the questions I've received from folks was how these decisions were made and I think it's important to put out that these were um my understanding is that staff and the buildings recommended that these were the kind of affordable options to be reinvested in that would have the most positive impact for students um and so there was kind of of limited affordability I think there was interest for instance in bringing back uh you know gifted the gifted program I think there's a lot of um people that have asked about that and the you know the dollar figure to put back in the four teachers into the elementary plus another um I I don't
094know the exact numbers at this point four to six at the other schools uh that's Way Beyond the amount of money that was saved in the districting so I um I think it's important to kind of to name the fact that these are the ones that were kind of the most affordable options that would have the biggest impact and um kind of value for the students right and that was something because and I appreciate walking through the timeline and starting with how did we get here and and a lot of decisions were made in the blueprint back in October and I know the question was posed by the board what have we done over the last four or five months what decisions have been made made that really weren't the right decisions and giving ourselves
095the flexibility to bring back what programs we possibly can that will give the best benefit okay thank you um so we we are on the ballot in May um May 6th and um we have a levy that is set to expire and both uh um treasure jior and I will kind of tag team so he'll be jumping in here and and we'll kind of get through this um but this is a uh a permanent Improvement Levy permanent improvements can only be used on on maintenance facilities uh buses the things that are kind of pictured here they can't be used for people so if we if if people think well if I vote for this Levy we can bring back this staff member these programs we can't use those funds for that purpose so it was
096first approved in 1980 and has been renewed every five years since that time and um and obviously it does not cover the entire uh cost of our operations and needs and we'll we'll talk a little bit about that but certainly goes a long way in in helping this is the ballot language that voters will see um and um a renewal of the tax of the for the benefit of perisburg Exempted Village School District um that is important important it's not a new tax one of the confusing things on this may be for people it's not it says not exceeding 1.9 Ms it's not collecting 1.9 Ms today it's collecting 1.17 but because it's renewing an existing Levy that was approved at 1.9 if property values for some reason fell the millage could go up as
097high as 1.9 to continue to collect that 1.7 it can't go any more than that we can never collect it we're not going to be a collect a dollar more what did you say the current Mill 1.17 for residential okay yeah so this Levy is important because it helps us provide you know safe and functional schools it it repairs and new buses uh you'll see uh kind of what are we going to do with this money if we're fortunate enough that the community entrusts us with this uh renewal and and you'll you'll kind of see how those dollars are actually put into play um this is the slide that breaks down that question um where where the levy rate was 1.9 Ms and it's collecting 1.17 Ms again that's a a a function of House
098Bill 920 which was passed in uh 1976 that says we can collect a specific dollar amount not a dollar more as as uh Randy said uh and um and it basically per $100,000 it is $341 is what folks are paying currently and I think it's an important point on this is a renewal and because of the age of this um Levy as Mr Hustler said it it qualifies for discounts so if homeowners are getting discounts roll back and Homestead they'll continue to get those discounts if we did a new Levy then those discounts would go away right because those new le the new levies don't qualify for for those discounts so renewal obviously doesn't get it collect any more money but it does it does minim the impact on our homeowners so where will the
099money go um this this is kind of interesting but the average age of our school building so this is just the buildings that kids are learning in not including the over 100-year old building across the river uh we left that off or or this 94 year old building here but just the building that kids are using for learning every single day our average building is age 39 uh so I think people have this mindset that we still have people talk about the new Elementary Fort Megs you know that new elementary school which is 35 years old so you know the hair is beginning to thin on it it's got a little bit of a pouch it's aging little sorry sorry I was talking about myself so um so I think that is something that that
100is important to know that our buildings are older and we do a great great job of of maintaining them of investing in them protecting the investment that taxpayers have made so this is something that we continue to do yeah and that new high school is 24 you know so it's just uh to give it an idea so at Frank elementary you can see here we we have a a facilities plan we have a maintenance schedule and and we apply these dollars to those tasks and and um projects that we know are coming up and we're planning for for them so so at Frank elementary you'll and I won't go through all of them but we have exterior doors that are almost 30 years old and you know they're opened and shut hundreds of times a
101day so if you had a home door that was 30 years old you know you'd be like ah imagine hundreds of kids coming through and opening and closing those doors the hardware there U is T is old and also there the door knobs the old door knobs and handicap access ability you need levers not all students can grab a door knob in those classrooms and and turn it and this is something that um you know is recommended that we begin to do roofs we have a a replacement if with all the roofing projects the the pi would not cover it so we do pieces at a time stretching those dollars as far as we can and security things that you'll see there you'll see similar things in each Elementary and you'll also see like Frank
102nothing's happening that first year because we're using those Limited dollarss in other places that first year because again it's $1.7 million which is a lot but in terms of the needs we have for buildings that are 60 and 70 years old are pretty great so you'll see here the original um you know gutter seams are are wood it's it's the original ones there in the building at to and and they're rotting and so these are the kinds of things that we're getting into exterior doors uh window replacement and then you can look at the roof there for that year in 2028 to $450,000 that's like the bulk of the pi that year um and so you'll see it spread out because we're trying to balance those needs with those limited dollars Woodland again uh one
103of our newer elementaries um built in the 70s uh you can see here that the carpeting there is is the carpeting is over 25 years old so imagine your home having carpeting that's over 20 5 years old and that's okay some of us have carpeting in our homes or areas of our homes that are that old but you do not have 25 kids walking in and out over your carpeting every single day um that's a lot of wear and tear so the fact that we have that Carpeting and that kind of condition is really a credit to the staff that cares for that and and also you know Glenn Brandt the head custodian there making sure that there are really restrictions as to cleaning up and and very strict protocols so we take care of
104what we have to stretch it the junior high school which was built in 1965 you can see you know these are just um you know some of the partial roof Replacements that we see door knobs is a priority you'll see key Replacements and not here but some of the others rekeying the building it is here where you know we're beginning to change outd doors and do those kinds of things the high school uh the schedule for roofs gosh and and then across the district we're taking money out of the pi to pay for the lighting project which then we use those funds and savings to reinvest in some of the buildings across the district to lower our energy costs um and then a contingency $200,000 in case we have something that goes Haywire somewhere which
105does every time there's a plumbing problem at Frank we have to schedule like we are now when break is happening to be able to go through the cement in the hallways and in the classrooms to get to the pipe um and and those kinds of things are unexpected in cost funds but we also set money aside for orchestra band do you know how much it costs to buy a tuba it's not cheap and we do replace those instruments because of all the things that you heard and resurfacing the parking lot uh a lot across the district is just is is good maintenance and we don't want it to be replacing parking lots when we can resurface them so you can see here with the things that we've listed roughly the amount of of of each
106year those scheduled projects which exceed the amount we're collecting and and we we we know that because this is only the things that we're assigning to this there are many other there's other roof projects that we're doing there are other projects that we're doing in the buildings that are coming out of the general fund but this is $1.7 million that we're not pulling out and having to cut programming or staff to to fix that section of the roof so that's why this is so important um you know moving forward so to keep up with the preventative maintenance as I mentioned here that that we we set aside those funds for a you know an emergency you know emergencies for building facilities $200,000 is a drop in the bucket in some of these cases yeah and
107if you care if you really care to see the Tom shared a few of the trees you want want to see the force attached to my report as a spreadsheet that has this information now it's a work in progress so it's not final but I have the pi Levy that James mapus is kind of his portion we know we have a little Pi for technology it's the same type of challenge but then we also have Capital money that comes out of general fund as Mr Hustler said so there's a push pull there right if something breaks and there's no Pi money it's got to be fixed somehow and where's it going to come from general fund and the only exception is this building right now it has its own fund at least probably for the
108next seven or eight years and then that fund goes away because there won't be any more Revenue coming into it so if you want that spreadsheet is attached to my report again take it as an example of our work in progress at some point in time probably May we'll attach it with an integrated package with our strategic plan fiveyear forecast that because that that spending plan um has to it aligns with our strategic plan yeah you've heard the word planning you've seen the years you've seen how we're you know structuring this um there are details that go beyond this in terms of how we're matching those things so planning is essential to maintaining our buildings so well like we have but also to matching those dollars I this this is a pretty interesting exercise so
109we mentioned earlier that In 1980 this was first passed in the community and it was $1.7 million in 1980 um and back then there were only five school buildings they were a lot younger newer than they are today so today we're still maintaining those five buildings in that that were there in 1980 and we've added three more buildings and we also have a transportation department and a maintenance building um that that we're also maintaining and of according to the US uh Bureau of Labor Statistics CPI calculator $1.7 million in 1980 is worth 6.5 million today wow so 1980 that that probably handled all of their maintenance and upkeep and today it's a drop in the bucket but it's a it's a drop we need in that bucket right now today more than ever when you
110come to operations listen to Mr mapa's talk I mean he is he stretches every dollar you know his costs gone up um and his existence justifies his existence because no we're not paying for um architectural firms to manage these projects and stuff he can get all the permitting and do all of this so you know I don't know how we could make that amount of money spread if we didn't have someone like him in that position that's and I'm reminded when we were talking about the bond levies a couple years ago now and and the state came in as part of they're looking at the buildings for the funding and they were impressed with they said given the age of the buildings what absolutely great shape they're in so you know credit to how they're
111able to make it work and I don't know how they are with the limited funds they'd get and and also recognize that what you see there is because that's what we have to spend it's not what we want to do it's not a wish list you know we we just did the upgrade the the high school boilers and chillers that project itself would have taken every single dime of our PI Levy just to do that one project and we have that same issue facing us at other buildings now fortunately we we could finance that you know over time to spread that out but again we're faced with that same kind of decision in every building so we when we started talking about these challenges we're trying to we're spreading it as best we can and
112obviously the most most critical thing we can't have leaky roofs right can't have leaky windows we have to have secure doors and that's that's where the priorities come in yeah well so so this gets into a little bit of uh you know decision point so behind door number one if if if in the event that the voters reject this Levy in May and it's a primary election in May doesn't get a lot of attention not a lot of reason to show up so it's critical that people understand what's at stake um so we've got our work cut out for us but if the voters reject that then the board has a couple discussion points um and I know you know this but I'm just sharing it with the community but one would be do do
113you place it back on the ballot in November along with an operational Levy um or do you let it expire and say you know what you know Mr jior Mr Hustler find $1.7 million to replace those roofs over the you know each year all the projects that we talked about that have to be done um find money in the budget you know that means cutting another 1.7 million you know to to make that possible um do you look at an operational Levy and come back and say well let's just add 1.7 million to whatever the board feels it needs to to ask voters to to operate to have staff to have programming um or is there something else but I think as we get closer to you know that day um you know we need
114to inform the voters well what will happen if because we live in that world where that is a distinct possibility um and we need to plan accordingly um there's 50 days you know before the end of this uh School school year and um you know may will be here very quickly in terms of the election and and uh so these are the kinds of things that we need to start to understand so we can communicate to the community you know here's what we're going to do with the money if we don't have the money what are we going to do so it's that that two stop we do have some dates here that we're announcing um opportunities uh for the community to learn more about this to ask questions uh We've also um tied it
115to doing building tours because you know if you're going to come out and talk about a pi Levy we will meet you um you know on Thursday April 17th at Frank elementary school we'll spend a little bit of time talking about the pi like we have tonight and then let's walk you through the building you know we want people to see the great care that we've taken of those buildings and the how those dollars are being spent um so that is something that we are planning to do here and um and so those dates are are will be advertised and out there also we're continuing the the the Board of Education and superintendent dialogues uh and and those dates are here so again we're we're you know people want to know in more information ask
116questions learn things about this project or that project we have opportunities that that we will do that and um there's a QR code with some uh questions that you can get into so I don't know if there's any other questions I just wanted to say something to somebody who is on both operations and finance um I want to go back and especially stress what Randy said in terms of the pi Levy and also going back to I I think it was situation number one that you had up there the reason that we go back again and again for renewal is because we don't want to lose those roll back the roll back money and the homestead money I mean that's like that's part of your state taxes and part of it comes from the other
117part of the state but it's 100% benefit to our community members otherwise it 100% falls on our community members if we have a a $100,000 Levy and we get part of that as as roll back and Homestead if we go for a new one because it doesn't pass and we go for the same amount of $100,000 that is 100% on our community members um I do have to say also having set through both these meetings Jame James does a wonderful job of squeezing and stretching every single red scent that he can find um into our maintenance schedule and yes there is a the list is long it's long in duration and it's long and length because of the age of our buildings um and I would I look at as at it as a kind
118of a there's a tier one and tier 2 list and the tier one is things that are absolutely crucial example the roofs which no matter what district you go to they're going to say the most important thing is roofs because that if that damage happens The Fallout from that is just a lot more than most schools can handle because you don't have that type of cash sitting around um and I think the most important thing too is this Pi Levy really does not truly cover the amount of money that we need for upkeep yeah I think along with that um you know kind of the structure not only getting the benefit of the homestead and roll back dollars from the state I I just want to highlight um this this is one of those levies
119that as that all of the new property the new property value is what offsets so the the new folks are helping pay for this when they come in and that's what helps us get a lower tax bill on this Pi Levy so this is the type of Levy we want to continue because it it um all that new building is paying their fair share then yeah through that through that logic that roll back logic if you roll it into if you say I forget which doors were which but if one of the doors that you choose is to throw it into the November operating Levy that dollar amount has to be higher yeah yeah good point additional comments or questions thank you Mr Hustler covered a lot of ground there like to turn it over
120to the other end of the table to Mr drewer for the treasurer's report well I'll keep it uh relatively short tonight we've we've covered it most one the most important topics and that's the pi Levy and and some of our Capital spending couple of things real quick before I jump in my report I've attached to the board agenda our audit results I it's available to the auditor state but sometimes it's difficult to find I also for fun attached our um stars report we got four stars for open and transparent government so and we've had four stars now for for three years we had a hiccup a few years ago but um we get four stars and auditor State deems that as you know a distinguished in terms of transparency and openness in what we do
121so um and that's the aotter of state's opinion not mine so let me jump just going to get updated where we are on the general fund um we are at our Peak and and I'll talk about here in a little bit we're a little bit exaggerated at this point and I'll explain why but this year follows every year right our our low point is January February we start getting our our first half I actually tax money in and we peek up and um and some sometimes that comes in dribs and drabs sometimes it comes in big chunks and this month we got we got a big chunk in in February and that's and I'll explain that in a minute and of course so that's you know all the years and this year is behaving like
122every other year again I just want to emphasize the dark green is expenditure and the light green is um I the red is revenue right so our expenditures you know they bounce around a little bit but they're relatively flat I know that payrolls approximately $2 million every payroll which is the biggest part of our expenses it doesn't vary it varies a little bit depending on supplementals and other things it doesn't vary that much but our Revenue spring and and summer we get our you know first and second half taxes that's the big one we get we get our state share right now is about a million dollars a month that's the the the gross if you will from the state it doesn't cover half of a payroll right and then so just to be aware
123so we're at 179 true cash days someone said oh my gosh you're flush with cash and we are at the moment and I'm happy about it but it doesn't you know it's not it doesn't stay there our expense our revenues are almost 50% um year-over-year but um we're a little bit overstated at this point I'll show you why and our expenses are up 88.6% um on the revenue side so our real estate right now is a bit overstated and our Public Utilities personal properties is understated and that's just how we WE Post um our tax advances so what happens is the county when when the county collects enough tax money it it'll distribute it before it doesn't have to to but it gives us our tax money as they it can so depending on how
124much it's collected and then the final with the final payment we get a settlement report that says you know x million general fund x million Bond x million permanent Improvement you know those kinds of things and then we actually then we repost it all at that time get in the right boxes so I don't expect you'll see a little bit more going into into our real estate but we pretty much we're accounting for all of it at this point and if you notice last year at this point it was a lot less because we didn't get as big a tax advance at this point so just it's good just remember it's overstated a little bit at this point on the on the um spending side I mentioned last month we were our Capital outlay was
125over 100% because we made a $400,000 payment out of it that's been since been reimbursed so right after right after we did that we got the we got the check for the 400,000 so essentially we fronted the 400,000 and it's come back from the EPA um clean air grant so that's back in in our bank at at this point so um that's really the high everything else is trending as expected um oops so you know we're right on Trend we're actually you know I expect we'll end the year a little bit better than forecast mainly because of some of the things Mr Hustler's talked about the you know we've had these resignations particularly in classified staff that we've not filled the positions and we're seeing some savings there and we've had a few um class
126certified staff re resignations that we've not filled that again we're seeing some savings so you know there is a good chance we'll come in a little bit better than forecast at this point with that um I'll leave with any questions I think I just want to say that um Mr Bennington and I attended the um audit exit conference back in January 2025 and we kept looking for the findings and there were no findings so again just to highlight um the incredible audit and how good it was and to commend Mr drewer and the staff um I think there's always Rumors in the community about our uh fiscal State and the that fourstar um open and transparent government to the district uh the very very very clean audit I I just I wish any time people
127now ask me questions I tell them to talk to Mr Drew or um sorry uh but I I think we are really incredibly transparent and there's so much information available for people who ask and and again the the audit is a team effort because it's not just the fiscal office anymore food service is area of audit because it's such a large program um CCP at the high school so the high school counselors believe it or not play a role in our in our financial audit and there's other pieces like that our public records um request process that's audited so it's and uh and then this year the fraud training that every employee had to go through that's another one of those things that is outside the fiscal office but is a statement on the entire
128District right and can I add to that so people that don't know what the four stars mean that you have implemented five or more best practices and so if people are thinking there's more stars that you can get four stars is the max yeah it's not like the state report card right or they so it looks like an A+ if you want I like my gold Stars external validation always works so a reformed auditor really is unusual it's rare it's rare to have no findings no no findings not even in innocuous well we found this it isn't a big deal I mean there was there was nothing so congratulations all right um we do have uh the financial report in 7.2 and the amended permanent Appropriations um one of which you know creates the account
129that the EPA clean air grant funds go into uh so I'm no additional questions I would look for just a quick correction agenda items 7.2 and 7.3 look for a motion for approval so moved second Mr Bennington and Miss Mankey Mr juror roll call please yes Mr Bennington yes Miss minky yes Dr Rafford yes Miss larer yes M Roland Miller yes right thank you very much and we move to 7.5 uh finance committee minutes additional pieces from your meeting miss mcky Mr [Applause] Mannington jur covered it yeah I say pull in my notes Here I think I think it's been well covered between that and uh um yeah Le Levy discussion kind of that is the discussion in there was you know probably stressing the importance of the finance committee to really start digging in
130modeling talking about what and how long you know so I wouldn't call it a recommendation but at least to help this full board Advance the discussion here in the coming months okay I'd also um like to share at this point that I received an email from Katie Johnson who's the executive director of the Ohio Association of school business officials or oasbo had had to learn that one this month um to express her appreciation for Randy's leadership and advocacy through his testimony at the house finance committee on February 25th uh she wrote he provided a reminder of the critical role school funding plays in ensuring every child has access to a high quality education she expressed her gratefulness for Mr drw's service to our district into Statewide efforts to support public education and she asked me
131to extend my gratitude um her gratitude to the board for our work and support and thanked us for our continued commitment to public education so thank you Mr jurer for representing us so well down at the state house as we continue to advocate for um truly Fair school funding I do have a copy of that email to share of anyone wants to read in better words about Mr drewer all right into Community engagement 8.1 uh we have our minutes from the community engagement meeting um first I don't do we have do we want to I guess our main topic right now is the um Community engagement focus groups kind of these open forums that we'll be hosting on Wednesday evening and then Saturday morning uh we spent a lot of time with Mr kenar he's
132a independent facilitator who will be leading that time um we've structured it so that really every person who attends will be heard and we will have table scribes to capture what people are saying in order to share that back with us um we will not be participating but are certainly welcomed to attend um there will also be at the very end for people who whatever they wanted to share didn't get captured there will be an open mic time as well that Mr kenar will um kind of moderate so I My Hope Is just to say I I really just hope um I've continued to try to reach out to people I know to really encourage we need attendance from everybody not just parents but all of us in the community to talk about the the
133role of our um educational process and public education in our community and what it is that we value about this experience I don't know Miss M if you want to add anything else to that or um I have to say after sitting down with Mr Kenya I hopefully I'm saying his last name correctly um I do appreciate how this is going to be played out um and him really stressing and making sure that the process captures all comments whether people want to say it in a small group or or a large group um and he's been very thorough on on with our concerns on how to capture this and making sure that we are getting what we want in the end in terms of what outcome we're looking for and written there'll be some opportunities
134to turn in some written notes as well so written small group big group um yeah he's I think he's done a nice job of structuring this to allow everyone however they're comfortable to come and engage so I know there was a couple questions I received about the dates if anybody can explain um it's not like we we we had to work within his calendar is my understanding if anybody wants to elaborate because I know they're right around spring break and it wasn't by choice anybody wants to explain I don't want to butcher it because I don't know enough yeah yeah I I I will take my ownership of that and I know um Mr Hustler we had asked him to work with Mr kenar just to um structure that because of the conversations that we're
135having in finance and we will be having at the board with the oper op ating Levy we thought it was important to um make sure that these events occurred by the end of March um we got a little you know we originally created some dates that we got too close to and we felt in order to really give enough information out to the community before we thought we needed at least 10 to 14 days and we could not lock down the dates some of the dates we originally wanted Mr kenar wasn't available and like Miss meny once we met him we were um committed to having him kind of lead this process so we recognize you know Wednesday night I realize is Wednesday night and people have activities I hope people can prioritize this we
136realize that half of perisburg somehow disappears on the beginning of Spring break but since 25 only 25 to 30% of our residents have children in the schools the rest of us I don't think get spring break from work so um we're trusting that between the two that um there will be enough people left in town to come on Saturday I do expect that'll be a a lower populated time perhaps um we do need need some scribes still if you're still beating some bushes um I sent that email ask asking to try to get some scribes we definitely need some on Saturday I think we're pretty well set on Wednesday um so I I think some of it was timing it was not intentional I think that's always one of the things that gets thrown out
137there if we had waited and until after spring break we were running into the timeline that we had set out for ourselves to really be able to start talking and allow this input to uh impact our operating Levy discussion do you know how long the each forum is supposed to be does he have a defined time for it's um designed to be uh 90 to 115 minutes so an hour and a half to an hour and 3/4 I I think the last quarter part is depends on the open mic time but the the kind of opening table discussion collection reporting out uh would take the hour and a half all right all right we have our minutes there um yeah we just have the reminder for the district dialogues that are scheduled for the remainder
138and they're up on the screen here so uh Wednesday April uh 23rd is uh an evening one and it's uh it is uh open for dropin obviously and then um Thursday May 22nd in the morning or 11:00 a.m. and then Tuesday June 24th uh Randy and I will talk about the the year in review and um so we have that uh you know for us there as well so and I'll be reaching out um probably via email to coordinate who tends um especially that Wednesday evening one and then the pi Levy presentations um if people are interested in attending those in the building tours I'll be coordinating to make sure not more than two of us are present for those yeah and I think just again the the emphasis we have three three um three
139events that are happening between now and really the end of the year um mornings at we library or in the evening uh we just heard about the focus group that that the the uh Community engagement groups that'll be taking place you know Wednesday evening and then Saturday morning and then we also shared you know another engagement opportunities uh to learn more about the pi and get inside the building so again it's many many points where folks can engage in in a variety of ways about a variety of topics so just continuing to um follow up on that being one of the board goals for the district so thank you all right our uh next agenda item is 9 9.1 we have the minutes um and then the PDF from student achievement Mr Bennington yes student
140achievement so uh Mr s SS Mr Schwarz Miller uh Miss Roland Miller and myself met beginning of the month uh the agenda topic some good materials in those links is all provided there I give some highlights of the discussions we're for the one plan with the the midyear data collection had occurred kind of it's the first measurement that is start is seeing some improvement from initial measurements you know the process is being fine-tuned uh across all the elementary schools and and as these gentlemen are apt and and uh you know very capable of doing digging into the this data kind to figure out what it what it all means and uh started to discuss uh internally uh as part of that meeting to to work out a a risk rubric talked about the grading the
141grading practice committee that we've talked about in previous meetings here um recognition it's a multi-year process um in order to get it kind of Done Right some some big steps have been taken surveys were sent out and impressive and I hope I have these numbers right 190 teachers took the surveys respond to the T surveys and over 2700 students um responded to the surveys which which I thought was a great uptake on them uh some of the there is a document here that kind of highlights what they learn from the surveys which is worth taking a spin through if you have not already you know some key takeaway some acknowledgement in the surveys that there's some lack of of consistency in grading between teachers that you know that that grade certainly motivate or demotivate our
142students and you know that is human that is human nature probably now that's an editorial comment on my part but there's also acknowledgement you know we do not want this motivation or demotivation to be at the expense of students mental health too so thought that was an interesting point and um you know the the grade should represent you know what the students know and how well it's being taught so you know next steps kind of assimilating that data is is understanding what what is the district's core beliefs in grading and then what processes systems can be put in place to help support those core beliefs uh review of instructional resources you know we've got some policies that we're going be talking about a little bit later some actions taken in Columbus that are giving uh
143more guidance uh along the along the terms of parental rights and you know sometimes not all materials are acceptable to to all parents and it's it's you know that's tricky work and it's kind of acknowledging particularly as you get higher up in uh in the grades that that swapping out materials isn't that easy to do but it's all kind of part of a plan and a a system so you know they're working through kind of what that process is looking like with new legislation that has come up and the elementary side Mr SS walked us through you the standards based update I believe it was Mr Roland Miller had some questions about uh perrysburg's K through 4 performance reporting system and maybe some Anon Anon anomalies that were in the reporting if I can couch
144that right or some differences from our peers in other districts and I want to I want to say this gently carefully uh we're certainly we're proud and and and we believe in our proc our self-reporting process that is accurate to how our students are performing and we can't really speak to how other districts are doing it does that couch it fairly I've seeing some heads nodding in the back there presume but we wouldn't put again the key being self-reporting um get honorable thank you uh and with Whit wisdom had some visits uh pania schools came out to visit Fort mags to see how our implementation of that is going I know wapa canetta hadn't occurred at the time but I believe has has since that meeting that was scheduled for a couple of days ago
145March 12th I believe um getting from what what Sylvania so anyway just some great feedback of what our teacher doing really well uh that our teachers are doing really well with it uh it is we are in the midst of skipping around here a little bit um sorry uh where am I going to go to we are in I guess I'm going to skip that to so the Ohio State it's testing season here's just another stat that is a little bit scary um it's it's a lot of prep work to get ready for the state tests we're getting ready to administer over 8,000 tests just think about that number 8,000 tests to our students uh other testing going on you know testing of English proficiency alternate assessments for students on IEPs is occurring so you
146know T the season for that uh some future board action that's coming uh potentially they are talking about a student achievements talking about looking at some of our grading periods to help support wit and wisdom and there may be some action related to the calendar or the grading periods that this board may have to take to better support that roll out and then uh I guess the last thing student fees continue to work through the student fees in this tight economic environment we're in um you know junior high is coming along high school with uh is still working through what what their proposal is going to be so more to come on that in a future board and I think just to um call out I feel like I do this a lot but I
147just to Mo I so impressed with um Nancy Styles's organizational ability who really oversees the state testing and as we left the meeting the other day there were just stacks of envelopes on her desk I'm not sure you would have been able to see her behind them but um does a just a huge help and I want to thank U Mr Schwarz Miller and um yeah for Joe to thank them for the the presentation uh they did one on the state testing and I learned a lot and I'm on student achievement so I'm grateful for their um yeah for both Mr SARS and Mr Schwarz Miller providing great information for the community uh last week yeah I never feel like I give it Justice too when I debrief from yeah we we fit a lot
148into an hour hour and a half meeting just regarding uh student achievement just a couple of other highlights uh the perisburg high school job connections which is a school-based program that we have um at perisburg high school um won the uh 2025 service to volunteerism award for the state of Ohio uh so this is something that we're very proud of and and certainly appreciate all the work that goes into making that possible and there's a picture of the teacher and the students who who did that and that's for the partnership with the Islamic Food Bank of Greater Toledo where we we work very closely in providing food for the hungry so with that um also we have uh five high school students their artwork was was presented in the ninth con congressional district the Invitational
149High School Art Exhibit which was at the tal Museum of Art runs until March 30th so you still have time to get there uh and see their their their work and then one of the one of the fan favorites uh the Elementary uh to Elementary third grade uh mini wax museum there's a few folks there that you can kind of guess who they might be so but it's great to see them uh the students not only dress up but also be able to recite information about the person that they're um you know um representing and then of course uh the Owens uh Community College art show he had a number of students who had had work that was uh accepted and um displayed and uh you know so that's great there so not only we
150talk about State tests and all the kinds of things that go on but there's so many other aspects of that student achievement that we want to you know certainly call attention to so thanks for that thank you yeah great Point sharing that yeah willing to give an over under not to put you on the spot here how long the wax museum has been going on uh long just leave it at a long you know 25 years more so yeah it's a great program moving into um 10 other we have other committee minutes here operations and policy if anyone wants to comment on those well as usual James James's minutes are concise and to the point so if you have any questions feel free to to reach out to us but I did want to remark
151about something that Courtney sent to James that the roots for next year are almost done I'm still flabbergasted about that and we don't even really know how many streets are going to be added to the city what our kindergarten enrollments going to be but she's she's got this magic that she can get all of the The Roots kind of done too oh is it not on sorry um and so I just think that's really really impressive you people think that we're working that spring is for graduation and yes it is but spring and this time period is all about next year and so this is what they're doing is just incredible to me Denise is rocking it in Food Service she says Marco's Pizza is a big hit as well as bippy Bop um as
152they're coming in uh to help with some of the food choices and she made the comment that one thing that's going to be really nice about everything that's happening in the realm of food service is that they're going back to making more food from scratch you say where do you have time to cook for thousands of students and you're going to go but that she's very excited about it um so she and let's see I think that was those are kind of the some of the highlights that I didn't see really in his in his notes well I would like to just point out that um as a testament to the bang up job that Denise is doing I don't know if you noticed on there but she is is Vice President of Food Services
153basically for is it it I oasbo yeah oasbo yeah so um and she said and again she's doing a great job of getting out um different food items out there to the kids and different ways of doing it um the jtm recipe contest was a big hit and she tried out I believe it was three dishes on the kids and just being inventive with the way you reward things so that kids will touch it because we all know how picky some teenagers can be um and because evidently Sloppy Joe's is not something that you can say to a teenager nowadays instead it was a was it like oh I didn't write it down messy cowboy casserole or something like that that they use it in and the kids thought it was great oh saucy cowboy
154pie Saucy Saucy Saucy it's the word Saucy still need it so if you're Saucy you're okay if you're sloppy no I don't know I don't know if Denise mentioned it but one of the challenges from the federal government is the elimination of USDA funds to purchase fresh food from local farmers that she has taken advantage of yeah we've been doing that yeah that uh we don't need to purchase fresh food that uh you know canned and Frozen is fine so okay that was sarcastic I'm sorry I not I was wondering how much that affected our budget when I saw that it will I don't know we don't know what the total impact will be but she's forged some you know relationships with some local folks you know like farmer Jones over in the hiron area
155and stuff and you know I don't think it stops from purchasing from them it just there's not going to be USDA money available okay all right thank you for operations policy committee um so we um had the winter winter 2025 policy manual update from theola uh you will see that we will have a first reading at tonight's meeting of some of the um am I not on usually okay sorry let me do that again so um we are going to um we had the review of The Winter 20 2025 Neola policy manual update Neola is the company that helps a lot of school districts um keep their policies current all of our board policies can be found on board docs and we are doing a first reading on many of the updates in this policy
156tonight and hoping for a second reading in April if there's anything else I missed Eric hler I think good no there's again there's I don't know if it's here or back uh in the actual item for the first reading is a nice summary I see you actually printed it out there yet this is what Rachel gave us nice summary from from miss zicker that kind of goes through there you know and one one of the one of the items we did kind of start the discussion I it's actually you know kind of right here it with all of the issues going on in the district right now it is you know I am certainly being not often but being reached out to you know hey would Mr Bennington like to talk about this or that
157from from from folks within the district and so we had a kind of a nice opening conversation about communication policies and and and you know there's good wi as to why these policies are in place you know certainly from the perspective of the staff you know items one through one through five one through six I thought you know from my from my viewpoint items six through eight we're also kind of very telling from a uh a board members perspective too so encourage you to take a look and read through read through that document uh for that opening part as well as the rest of the uh rest of the policy changes that occurred here because it is numerous yeah when the summary takes 10 pages yeah all right so we do have that in our
158consent agendas um can I say something real quick about um psf uh perisburg schools Foundation that's not really on would it fit in here yes okay I just wanted to um let everyone know that through the end of February which is seven months um from August 1st to February 28th we've had more than $525,000 in donations from about 2,200 donors um and these are trending above last year according to Mr ABY uh we want to look at the impact on how this generosity is being put to use for students just a couple of real quick things a new washer and a dryer was purchased from the ays family fund for the structured support classroom at the junior high uh these were delivered last week so this allows them to kind of what the picture was
159of the the work program uh they approved a request to send two teachers uh for a PD this summer to Nancy Atwell Center for teaching and learning which is a very Pres program that involves an application and acceptance from the teachers at the actual school so um they did that uh to help provide them that opportunity but it also preserves funds that the district can use that we're allocated for PD that we can use for um a couple you know other people uh let's see we also just really want to celebrate accomplishments the psf scholarship committee is meeting this week to process and review over 200 plus scholarship applications from the class of 2025 and this Wednesday eighth graders will be hearing from uh roie glass Rody glass who is a holocaust Survivor her visit
160is paid for by psf and spearheaded by Mrs Helman and we are fortunate to still be able to provide this opportunity to our students because there aren't many left who can tell firsthand stories like hers we appreciate all of the donations and more importantly the generosity of our donors and uh it allows us to do extra things for our students and staff in the school community that we are very appreciative of thank you thank you Dr refer other other discussion just open discussion at this time items to bring up okay then I'll move us into our consent agenda which is 11.1 in uh 16.1 you'll see that reading of the uh first reading of the policy um in 16.2 we we wanted to add in slightly off time that we normally would be updating the
161handbook but we want to add in that uh kind of student Bill of Rights that we've been discussing relating to reporting we want that to get into the handbook which is electronically um accessed by uh families so the parents and students will have access to that other issues about the consent agenda if I could have a motion to approve the consent agenda so moved Dr refer second second Miss lmer Mr Drew a roll call please Dr reford yes Miss larer yes Mr Bennington yes M minky yes M Roland Miller yes so outside the consent agenda we have 17.1 approval of sick Leaf pool Mr hosler do you want to add anything I know we just did one of these recently right I think everything is spelled out uh very similar to the one that was
162approved last month we had a internal kind of review of the request reest and are bringing it to to you okay I could have a motion on 17.1 so moved second Mr Bennington Dr reford second any other discussion or questions Mr dur roll call please Mr Bennington yes Dr reford yes Miss minky yes Miss larer yes M Roland Miller yes and on 17.2 um this is the resolution of um reducing the teaching positions and the suspension of contracts as we talked about earlier in the meeting um with the attachment of the specific individuals who will be affected by this could I have a motion to approve this so moved Miss lmer second Mr Bennington second thank you and any discussion yeah thank you before before roll call I you know I'll call I think it
163was Mr Christie who said it in one of the meetings perisburg hires very very good people and these very very good people are on this list so it is um you it's this vote is cast you know understanding the implications and um they are not just numbers or charts they're they're names some names of a lot of tenure in the district so any other discussion Mr jur a roll call please miss larer yes M Mr Bennington yes Dr rufford yes Miss minky yes Miss Roland Miller yes right um I'm not aware of anyone wishing to provide more public comment and so at this time I'd like a motion to move into executive session for the purpose of reviewing negotiations with a Public Employee bargaining unit so moved Dr refer first second Miss larer we don't
164vote on that right do we vote on that we vote on that Mr Drew roll call please Dr reford yes Miss larer yes Miss minky yes Mr Bennington yes M Roland Miller yes we do expect there to be um business after the executive session all right we're in executive [Music] session okay it's 8:30 we're back in session following executive session we have item 20.1 um and there is looking for a motion to approve the rollover current opy contract through the 2025 2026 school year M mcky second Dr reford uh roll call please Mr drewer Miss minky yes Dr rufford yes Mr Bennington yes M larer yes m r Miller yes and with no other items um and with no objections I'll declare the meeting adjourned any objections no oh none have a good night my
165son is surprised Us by being in town