001okay it's it's recording okay meting this is going to be a fun one to moderate here on March 5th 2025 um call to order the meeting and ask Mr J for roll call Mr benington here m l here Dr rord here miss minky stand IED Ali to the flag of the United States of America and to the repu for which it stands one nation under God indivisible with libery and justice for all just jump out of window it gets too hot um adopt the proposed agenda we have um yesterday agenda but discussion no motion drer M yes Mr bton yes M Rand Miller yes 3.1 Community engagement events provided some information about current Community engagement events and so the first one is the I guess we don't need to really discuss dates uh we have
002been working in community engagement to create format for True open anybody in the Community we'll talk about you know we'll need to want to reach out to some of the key stakeholders that we're in touch with to make sure that they know that we want them there uh there's still some work to be done on this in terms of the questions and the format but primarily it'll be at small group tables uh for specific questions with reporters some reporting out and then um toward the end there'll be a time for open people that you know they came with things they wanted to say that weren said at the small tabl some demographic inform Mr hler do you want to say anything about facil yes thank you um so uh we've been um having conversations as
003a board committee uh talking about this event and and planning it so we wanted to make sure that we were um making it the kind of event that uh we we would want to get community feedback give the community a voice and so that that is something that um you know really was the behind this um so as we talk about it you know it really drives from the Strategic plan which states perisburg schools welcome and invite opportunities to engage and serve the community byour consistent partnership and participation so you know with that being such an important part of the Strategic plan the board has set out you know to to really do this in a couple different ways uh we have had the monthly events that have taken place um January was our first
004um you know meetings at way library and um those uh took place um across uh over over at way and um we've tried to alternate the events so that the you know one month we will have a small presentation by District staff about something that's topical and then the second half would be open for any open communication and dialogue so we want to make sure that in future uh information that we're sharing with the community that we are really stressing that piece of it and I know we had two board members that attended that that first event so uh the second event uh was in February that was just an an open invitation to come and sit uh we had a board member in attendance uh we had approximately nine individuals there it was supposed
005to last an hour and I think it went a little over two hours so good um and uh you know the the topics ranged from levies to things that were you know on the reduction list to High School grading policies um so so it was a you know truly a conversation so that's one aspect of what we're doing the second aspect of what we're doing is inviting the community in to collect um you know information from them in a setting that is specific to what the board wants to hear going back to that strategic plan about the the type of District that residents want what's important to that how the schools are meeting their needs aren't so we have a local a resident um who has done Consulting work with root learning which is a
006company that does Consulting businesses he's he's a consultant on his own now um he's somebody that we've engaged with we haven't done anything formally with them conversations and we're looking at this event where we would open the doors at school we would have a table set up with moderators in each table um there would be series of questions that the board committee would kind of arrive at wanting to get information um the moderator would then run the meetings um the questions and data would be collected from those tables and at the end of the event um each individual would have approximately three minutes if they wanted to get up and say something that maybe wasn't reflected in their you know round table or you know any other comments uh so we've got on the screen
007here um is from the um this is the attachment in board docs uh on the board agenda but um tentatively these aren't firm dates but tely March 19th at 700 p.m and then Saturday March 22nd at 10 a.m. so we need to work through the details of that it was important to try to get to this sooner from the committee so that we can start to get this information process it as the board begins to wrestle with decisions here in the near future um you know so trying to do this before break but certainly we want to make sure people are aware of it and so once we secure these things here in the next few days if that's the direction you know we'll we'll continue to work through that so um I mentioned the
008uh District dialogue event which we've had two so far the next one is Wednesday March 12th and um and so we're going to talk about uh again just a portion of it a little bit about you know School testing because we're getting into that testing window um and you know talk a little bit about that and then we'll have the ability to um fi any questions that individuals may have and the next one is drop in uh and that's April 23rd Tuesday at 6m so that's kind of where we are with those those items a couple so I think Miss lar and I are are signed up do that next opening for during the day uh the um Tuesday is the 18th we Tuesday 18 Tuesday 18 apolog and do we know what his I'm
009a little concerned about the 10 end time depending on how long he projected I didn't see it in his proposal how long he thought about an hour and 45 minutes just wonder if we want to start that earlier than 10 so in terms of people's availability plans to attend want to check with the board on you would have to call these obviously 18 I possibly not able to well these were dates that he was available we hav't shared them back out so he's got flexibility and we're also a little concerned about you know if we're advertising the Journal that comes out weekly so you have to kind of think how many touches do you get out to the community social media is easy um local media print media that's easy but in terms of trying
010to hit all those Avenues um you know we want a little bit of lead time so we met as a committee the actual dates were sooner than this so but if we want to bump that back out to April circulate a date later today do that and I I hate to say it since they're going to be similar and we're going to have pretty extensive notes provided by the facilitator um we need to get them done before Spring break now we wanted to look at think Wednesday we people oh spring break's the last week of March right yeah so it's right after this so that's why we're trying to get2 always was nice to go shopping on um was I mean the the dates are the dates are fine I just can't go on the
01118 and I I would assume that those people are going hopefully they're not Challen so these meetings are board members going to participate or you're there to observe I to observe thinkable I not concern you're not discussing anything basketball and there's no specific agenda topics per se are not discussing bus everyone else is discussing you're observing now osba and I may have a different interpretation but I think it be is wrong I would agree I would agree with Randy on that I'm just I'm just saying I know you want to be sensitive about open meetings you know Sunshine laws and stuff like that was it the elementary redistri discussion announced topics specific topic those to specials right okay that's that's okay but it's it's according to the attorneys at osba was even worse when you
012don't have have a topic because you can't call a special meeting when you don't have a specific topic so you cannot call a special meeting for those I would have a specif right yes any other questions discussion about that so are we keeping the keeping the dates then so we get this in before spring break okay because I think it's going to take a and and your question about the time of day that Saturday I don't know between N9 and 10 but I don't have earli I mean they're what they're only supposed to be an hour right oh an hour and 45 okay it's like church as long as we're done by 12 yeah okay the next one I just I've added this to the agenda about our emails The Retreat we discussed the um
013you know we had an osba representative meeing that talked about kind of best practice is that presidents respond to emails which the entire board has received um I had kind of started doing that had and then started adding a line as I responded to people saying hey don't expect to hear from everybody because we know that we've also heard well only one person responded to me and I thought well we need to start educating about why you're not going to hear from all five of us um I started getting some push back on that about that was a controlling lack of transparency why are you muzzling other board members um I also know that that was not universally accepted by all the board members so we need to discuss that again um as I pointed
014out I I do think we have an issue I'm concerned that um you know are we responding to everyone I can't say that we are or aren't right now um I respond to everybody but then I don't know who else is responding uh so I I want to be sure that we are responding to everyone I want to make sure that we're efficient with our times with the volume of email that we see to get I know that it's been higher because of the multiple issues but we're going to have multiple issues for the rest of this year um so how do we want to handle that I also think we um and we have in our board policies a policy about communication where when we are communicating to the community that we are supposed
015to State along the lines of this is my interpretation this is not representative of the board and so I think if we want to move to a position for time you know I other duties has assigned I'm happy to share this Duty I have some other ideas about that but I think we're going to have to um I think we're going to have to start using some of that policy language the front of all of our emails that state this is a you know this is a issue that I'm responding to that the board has not uh acted on yet or fully discussed um and therefore just these are my opinions and my perspective right now not representative but I wanted to raise this again because there isn't full agreement on yet so how would
016we like to handle Communications I would think that as long as we have a a statement right at the GetGo or at least at the at the very least at the very end but sometimes people don't read your whole email so if it starts off these are my opinions and my opinions only not representative of the board necessarily um and then lather on is as you still see fit um I I think I'm off the top of my head to my knowledge I've only missed two emails um that I've never responded to I got a lot of Kickback on it I got a lot um that that was not not a good idea to try and do that plus I felt that it was way too burdensome for the president to be dealing with that
017and all the other things and I know that that would have been one of Eric's favorite things to have to do to add add that on so I think it's just way too much to ask of the of the um president to throw that onto your list of things um so that I mean that's that's what I ran across and it's a simple fix just put that at the very beginning of every email that you send out um even if it's part of a thread just keep it going um I rarely ever reply all if I see other people on an email just to keep it so it doesn't become a discussion so we don't have to worry about that but I think I would add to what you're saying make request what I'm Comm
018to I always found it helpful when I was in that position to at least be aware just myself as president of the board being aware of what was being responded to so a cc would I be CC on these emails would just helpful know what was being said kind of what the questions were what the positions of the individual was in the role as the board president so do you do that to the president or to the vice president that President yeah like for instance I I started creating I get it to you I created a list of everybody and then I tried to figure out um has anyone responded to these checked with Mr Hustler um you know who has actually received something back from us and who hasn't um so that that's the
019kind of thing I would be interested in as well as hey just because we know sometimes people write to just one or two of us right um and sometimes we know that they've copy and pasted the same email and sent it to all five of us but I'm not aware of when that happens unless I've talked to you so it would be helpful for me if if you respond to any email that you've received if you just copy me um that way it's not a discussion there's just two of us still on there it's not boor but I become aware okay so this person and I can respond still as the president to say as the president I'm responding but I understand that Miss larer has replied to you um please let us know if
020you have additional questions um and I don't need to think through the whole email which would be a I would questions dad said this mom said this I'm GNA put a wedge in there and if you get those I would suggest you blind copy books if there was ever an email search it still shows up in email search blind copy but you know that I'm responding this way it's a gotcha question so I want Tom to see my answer same question and I think that's one of my concerns right now with multiple people potentially responding is it's not an issue that we discussed and fully determined or decided upon yet that we could be inadvertently sharing very different opinions about the same topic at this point so two it's important if we have you know
021it's it's it's a tough the T because you have individuals who will send the same email to seven different people individually and then you have other individuals who will send to a couple individuals and then you'll have other individuals that will copy everybody and so how do you track those and make sure that you know we're getting back and it also you know you take that kind of time to respond a thoughtful response which I know you know the board member responses seen are always that way it it makes it a challenge if you know five of you are working on that thoughtful response saying the same kind so part of it is just trying to do that in a way that makes it easier for you and most importantly make sure that we're not
022missing somebody who is you know wanting answer response the other thing too is when you answer as an individual sometimes it's helpful to say you know I am responding as individual Orin the board speaks during its meetings so that they understand that you're so if there is that discrepancy sometimes that's a good point to remind them that I'm responding to you as a board member but not as the board and you know people often consider that so those sometimes I know some of you work that into your responses and that's always helpful kind of so we're going to reverse course we're going to say everybody can respond to emails if they want I am going to say that I will continue to respond to all but it would be um one we're going to agree
023to CC me so I know that I don't need to make a three paragraph letter I just can do a one paragraph I that you received his make me wrote back to you um so if you are planning on if you've gotten one you're like I want to respond to that uh please let me know and then that if you have if I try to respond before you do at least I know that you're going to work on it and I can back burner that one um and I'll send out that language from the policy 148 and it's just U right you know My Views do not necessarily reflect the views of the board or that of my colleagues on the board so that's the language of the policy and that that sounds like a
024fair balancing of the fact that a board we only exist as a board g to g opinions wants to deserves toar IND by the way so you know on my end if I get a email you to you I'm copied on it I'm not responding because to board members now if you want me to respond I will but I'm going say I'm going stay out of it to report you I mean that's how I've always been somebody else copc FYI that I would respond to anything yeah most of the time we're it's to all of us so all right thank you for that discussion all right moving on um Mr Hustler has provided uh related but two different pieces one about the savings from the Transportation boundary changes and then uh picking off a proposal
025of how to now that we know I think one of the most fascinating pieces to me recently has been that I have heard back in a couple different Avenues now that we had turned down the booster funds and we weren't gonna fund anything that was offered which I I'm was like well we we had to figure out what we were you know going to refund like reinvest in and then determine okay now's left that needs to be above that before we could create a plan for that so I just want to put that out there I wish people would just ask questions sometimes um so Mr Hustler we'll look at the reinvestment piece and then the um safe plan so um thank you so we had last month's board meeting with the board you know
026saw the presid the recommendation heard the recommendation regarding Transportation um in the um regarding the impact of changing Transportation the funds that could be saved by selecting one of the options that were presented for redistricting elies when that happened um then the board accepted proposal a so that moved forward so then we were able to kind of discern what those dollars could be coming back to the district uh we gave a range as you recall and and we'll get into the numbers here shortly in this presentation but we gave a range because there's some variables I know um this um missel Mrs upal is working on um the routes projecting for next year so she she gave us a document that we are starting to actually project out we still have kindergarten uh registration for
027next year kind of hanging over our heads so that could have an impact on what we do so we don't want to do a dollar for dollar every that we're projecting to save because there's variables there and we're still not clear exactly where we will land with um you know kindergarten registration but we did want to begin to identify those programs and things that we wanted to bring back by reinvesting those dollars that were um projected to be saved by this move the bulk of what you will see here in the next slides um are really centered around the elementaries because the bul of the savings by redistricting the elementaries are there however there are some things that we did pull up into the other buildings and at least one other compartment based on feedback
028we went to uh Brook and Don did a great job going out to the buildings and saying you know okay what what is on your short list so this isn't Moses from on high with tablets coming down uh this is actually Consulting with each the building and saying what are your priorities what would you like to see come back um it was difficult conversation because they wanted to see a lot more coming back that was on this list understanding that that isn't impossible so you know gifted for example came up but to bring gifted back to the elementaries that's four teachers that is 400 over $400,000 to do that that would soaked up almost all of the reinvestment savings um to bring it back across the district we we're talking $600 $800,000 um so it
029begins to to get complicated so we're very excited about you know sharing this information with you um again this is generated from the savings by redistrict 30% of our students will be attending a new Elementary we are we are reducing our Elementary staff by four teachers this is not because we had a hidden pot of money this is not because we don't need it or somehow we're being deceptive this is being generated by those um actions that the board took last month so I think it's very important because there's a concern that people will say well you threatened this and then look what happened this only happened the board could have said no we're not going to do these things and these things would not so just to give it kind of that framework so
030we'll begin at the elementary level um we we have um we had last year we had three Librarians that were working in each of the buildings so this plan will restore those three Librarians at a fourth librarian because we are re you balancing the buildings there's more Equity Equity among the number of students in each building makes it a little more challenging to share staff when it was so lopsided um so we're bringing back that assistant uh librarian to the four elementaries that give students that opportunity for that Library time with a person also it allows us to um to to you know balance those what they call ont classes or special so PE art stem music now can be better B bed um because now we have another option for kids so those 125
031kids can now be distributed among five classes versus four classes classes um intervention tutors that is uh reading you know and or math um depending on the building's needs working these are 17 and a half hour teaching positions that will be working with students that need that kind of remediation um so that was something that across theard are saying you know that's really important for us um if our mission is to ensure all students achieve their greatest potential this is you know one of those areas and certainly there's other areas where we can't restore those things that meet that that this was important um safety patrol um so we're bringing back the coordinators that will provide safety patrol for next year Elementary field trips were were reductions in two areas so you had the the
032fees and the things that happen at the elementary buildings for the kids to go to those field trips and then you had Transportation costs that were also you know L out so this is bringing both of those back so that there will be fill trips Elementary principles made a great point safety control uh student counsel yearbook those are really important things for students but it doesn't touch every student not every student is involved in those activities every student is involved in field travel and so that was kind of the thought process with that um data facilitators again because of the reductions are happen happening we understand that we needed to have additional funds available for existing teachers to take on more responsibilities outside of school to work on data student data to determine what we
033need to do to move forward as a district academically um because we're having these reductions learning and our pursuit to constantly improve hasn't changed so um student council um yearbook advisors activity Club coordinators so that is one per building so that is uh activities where you know it's up to each building it could be um you know the girls on the run it could be the elementary you know Dave running cross country it could be another activity that they do so we have an additional one that that can be coming back um and then retaining an elementary teachers at each of the buildings so this would be a siphon that go towards having one teacher designated when you know just having that that kind of leadership uh that that you know among the teachers making
034sure there is that connection um across the board the the building leadership team was something that was recommended to be very important to bring back but the cost of of those um was a little bit High those or sens that individuals receive to meet to help with building level decisions um that would be possible to bring back all the buildings without you know we would be giving up things for so that something that we still are trying to figure out a way to make that happen um so these are the activities that are coming back to the elementary builds at HPI um we are adding a Wilson reading teacher so we have a trainer for Wilson Reading which right now with the science of reading um with the dyslexia requirements we have is very important
035invested a lot of funds in that person to become a trainer to work with our staff so we're not sending staff out and paying for that um we know that the Wilson trainer um that person is a as a TOA that works here um we've eliminated that position and um we are now adding a Wilson Reading position to one of the buildings so 50% of this would be paid from Title One funds um you know there's a lot of talk about will those be available or not but we're operating under the assumption that things are as they are until we know otherwise so so so we're adding a Wilson teacher band Orchestra and vocals for after school performances those students give an opportunity form um those siphons are are inct student council and then bringing
036back four different student clubs so they determine what those clubs are that's how it's set up in the contract that they get to pick what those are instead of having it subcribe at the junior high art show the site that to have those art shows um these activities uh Power the pen uh is something that really attracts a different type of student um and so that is something that was important to them we wanted to bring back one two three four five different activity coordinating positions those are clubs so pet band winter running M trial and then two that will be determined by the building that they have now and they're going to work internally with the to determine which clubs are Lo math counts is another activity um and then um those those U
037rested cheerleading and cheer so to clarify these are not full-time added people these are supplementals I don't want somebody coming back hiring ABC to no these are already teachers or staff on on contract right getting paid additional duties for additional respons so to your point I'm I was getting to this slide with all the things that we just listed at the junior high the total of those activities sorry the total of those activities um total of things the total of those activities was $244,000 so that's not an individual but what that does do is it does allow us to um bring back all of those activities so when you look at the Aven of $24,000 and you're looking at one two three four five six seven 12 that gives you an idea of we're averaging
038$2,000 in change for all of those activities so um at the high school and then pupil Services uh the drama club the dance team Pride club which is the spirit Club Publications uh forensics and the art show so again I think the high school leadership said these are kind of a crosssection of activities that draw that touch a wide variety of students um one of the questions we asked each of the buildings was outside of your building what is the thing that you would like to see come back that isn't part of your building or building level and the number one thing kept coming back to people services and and student services because that department student services exclusively was was GED um and so you know the different types of Engagement with students um and
039you know that that was something that we wanted to pull on so um the next slide when you see the the financial savings this is actually the the left column was taken from the uh presentation that we did uh last month so you see between 100 150,000 and we're working right now to like pinpoint what that savings will be um the elementary you know we we reduce sections and and those four teates and again there's Nast there because kindergart could change that number depending on enrollment uh but the total savings was between 500,000 and 630,000 um and you can see where that regist we're we're about 420 426 $420,000 with these items listed again we don't want to be in a position where we're adding dollar for dooll back but you can see that this
040first swipe is really one student center um it touches AET of activities that that um impact you know some of the students that that might not be their main thing so I think again it was a team effort as was getting feedback from those that are in the buildings that touch um the the programs and the opportunities for students and we we um use their follow their Direction giv the so again it's Elementary heavy because they're the ones that are you know that's where the savings was so questions well if we saved the 400,000 plus by I mean I see it as a net wash do we have to find 400 000 somewhere else now that's a great question um so when we did the budget reductions you know projections back in October we knew
041that we had to hit like a $6 million Target um and then as we laid out the plan um you know after the election this is what we have to do the redistricting and the four we have additional dollars that aren't included in thisal that that we are also leaning on the four uh non-instructional days now those things there were not counted into that $6 million so so now to keep the math very simple we have $6 million $6.5 million because of the reductions with the the districting so we need to hit that $6 million the reductions that we have hit that $6 million but now we found this extra $5 million through redistricting 30% of our students so we've used those funds to bring these things back but we're still a little bit above
042that $6 million threshold that we needed so um so on a yeah I don't think those coins are on the couch cushion million 500,000 sorry I mean kind of said a different way I want to be careful here I to tell a narrative if we would have redistrict used hours years ago and that wasn't the plan because we trying to build a new building Elementary School all that but let's say we did do that forget about a new Elementary School let's just redistrict we save $500,000 a couple years ago so the $6 million with the cuts we would need we did we would only need to do five and a half so this is now kind of working that M back that $500,000 that's that's a comment that I know don't look at it but
043one day I did and it was some nasty Facebook comments about well see they could have done this a long time ago and saved us all this money um but we were trying to build a new school and do it all at one time we did try we did try to do this a long time ago which was build a new elementary school and we brought the voters twice and it was rejected that would have resulted to redistrict yeah um and um you know so that redistricting to support growth not redistricting right and redistricting keeping the Portables and trailers in place because as we continue to grow we're going to be back into those so it's not like this redistricting has eliminated the need it has as we shared in O you know in October
044and as we or last month meeting you know this perhaps moves the need for an additional trailer a year out um from when we were projecting it so so um so we're still working through that questions so the the the there's there's uh so the um the next question is you know we have different groups that have come forward that said you know we want to offer you know funding to restore certain programs so we knew with the redistricting that there would be an opportunity to perhaps re you know to to bring certain programs back um because one of the things that we were very concerned about was you know some elementaries may be able to generate enough Revenue to bring back many many things in other buildings may not so we wanted to really
045prioritize and try to to balance those things so students regardless of what building they're in get an equitable experience um so the background here is of course with the the levy the the rejection in 2024 it created that .5 million budget shortfall um and so as we look at how do we bring back some of those programs that individuals have talked about or groups have talked about um you know it we we we kind of run into a a couple different issues that we needed to work through so this is an attempt to kind of work through those issues so that we have that ability um to to consider some things as we things are we considering um you know one we're very grateful for those groups who want to step up and take action
046to restore programming um but we understand that those groups are saying we have funds now or we can raise funds this year to make this possible but those efforts and results vary from year to year we see leadership change in those groups every couple years and their priorities change in terms of what they want to do as well so for our purposes planning long term as an organization we need to know that we can rely on those funding streams not just one year at a time but but you know a couple years three years at a time when you talk about scheduling you know um know plays and you know planning for those activities having that ability to know next year here's what we're going to do to secure the kinds of things we need
047to do I think is important um you know with Athletics we secured contracts for multiple years um and so it's good to know that we're not waiting on groups whether or not the fundraising hit their targets if we're going to offer that gr so so that long-term stability was I think something that we really wrestled with in terms of that kind of commitment because the board has not determined what the next Levy is going to be so you know and the conversations that we'll have here shortly as we move on um will will point to the fact that these funds may never come back so are we relying for the next indefinite period of time for for these booster groups to be raising the kind of money to operate these things um and so that's
048you know that's what we're doing um donations are for a specific program and the levy fails now we've collected funds and made commitments from groups to offer programs at a certain way when we may have to make wholesale changes and how do we square that at that point in time so the board could say we're you know we're never going to fund those things so we need that money that Revenue stream and definitely if we want to sustain those programs two if the voters reject the next Levy there is another round of cuts coming and how can we make those commitments to those groups accept those dollars and then say okay we're going to offer freshman teams but now we're cutting these other sports or if we cut the Freshman teams again to save the
049varsity now do we you know you get into a lot of tricky things um programs like sports and theater have strong booster group parents and supports other areas and we wanted to create other Pathways if other groups want to step forward to try to do things and and and so this could be replicated in in some ways or allowing this to happen um you know with the variation of this depending on the program the other thing that we're worried about we kind of touched on it last time is you know we've used the description that the patient is still on the table if we do not pass a levy in November if the pi Levy goes down in 62 days from today that's a 1.6 1.7 million dollar Gap that we will have to close
050and there there could be further Cuts coming and that's not threatening that is just stating the facts so so we are still in a in a spot right now where the patient is still in critical condition it's not been stabilized and we don't know what that stable patient is going to look like so until that time how do we plan for for now and for the future um and and do it in a way where again people in the community say well there you go you know they threaten this but then automatically these things come back and that is always a tough thing to balance but there's an opportunity and a pathway to bring it back that's good for kids and that will always outweigh what what the negative you know people will say that
051somehow this is wrong that we're striving to find a solution to do that so we've created the sustained access fund for extracurriculars and that's the save um and and it's you know we want to create a program where we have that stability where we can count on those funds being there to offer those programs you know by the district but we also understand by by the plan that we're proposing to generate those stable funds it could potentially not amilies and students out of their ability to participate in those programs so we wanted to create a system where there would be a safety net for those families so that any student who wanted to participate had the funds to do that we do that now but by increasing the participation fees that we'll talk about for
052students at the high school in theater and in athletics to cover the cost of these programs to store them we know that there will be some other families that will be impacted by that so one it's sustained it ensures programs have a reliable funding model so by what we're proposing you know the district collects those fees fees come into the district and we can count on what those dollars are um and and you know that's there the access piece we're striving to guarantee any student that needs those additional funds is able to go to the schools Foundation which already does this so they have a mechanism in place so anybody who wants to donate and those booster groups we hope will be donating those dollars that they've committed to restoring these teams to help with
053this and and also the the program um PR and um so we have those clear mechanisms and we want to find you know that we're we're doing this so how it works is you know will already are paying an Athletics a participation fee we are proposing to increase that participation fee for a dollar amount to to restore those athletic programs in theater there is no participation fee but we are proposing to have a participation for those that are involved in theater to cover restoring the winter one a program um that that avoids us having to rely on the the ups and downs of outside organizations parent groups for fundraising year toe for those programs that are sustainability but we we we graciously want to accept those funds or direct those funds so that students who
054might be closed out of this have a pathway to do activity so accepting donations to fund freshman teams uh winner one acts um is is something that concerns the misallocation is not in approp it's just you know dollars going here into this pod instead of this pod and how do we make sure that we're putting the funds where we need them to make sure that we're we're doing this we haven't determined the levy amount as a as a board and so that can change what we need from those groups and this this Sid steps that if donation fund programs um again voters we talked about that so this ensures the students receive support stable Solutions um contain the message that these donations you know in this program doesn't you know doesn't mean that we don't
055need that longterm stable funding where it's needed most so um you know so so this is something that uh participation fees financial assistance um we want those groups to contribute uh to the safe program where where we're creating this this safety net so in in this inform there is kind of a layout um it it ensures strives to ensure students have access to these opportunities regardless of their financial circumstances and uh we believe that this provides that kind of structure um and then you know it's it is a shortterm solution because again the patient further Cuts could be looming depending on the outcome and I know we heard commitments from those groups to make sure that we were going to work hard to to do that so the costs so freshman sport teams roughly $70,000
056uh a year annually to keep those teams going um we have 1,088 athletes that are involved in High School athletics so that amounts to an additional $64 uh per participant to to make up that amount um which brings it to $214 uh per participant per season it was going to go from $75 which it is today with the reduction plan that we presented in October was going to go up to $150 now this will be an additional $64 onto that the winter 1X um it's 9,000 roughly $99,500 there's 27 students that number fluctuates depending on the type of musical that they're offering so this spring musical has many more participants than last musical but based on this Spring's musical 27 students it's $46 and we're looking at you know introducing that fee for those families
057um it does shift the individual and family Max uh this is proposed and we want to do a little more number crunching with this but it follows the same pattern last year the max was $150 for individual so if you play two three Sports you PID for two um and then if you have multiple children it's $225 so this you know this would change that formula um we were at $75 per participant um this year uh the quick snapshot of what we have uh in the NL Springfield is $120 uh Sylvania is at $150 per season Bowling Greens at 75 they're on the ballot and they're talking about eliminating programming there and Anthony Wayne is $125 per participant so it gives you an idea of where we are so so that that is a a
058quick summary of that program don't even know what to ask I really appreciate that there's a way to do this across the board um because as you said groups change kids out of school you know tend not to you know contribute funding and there are some other we're not GNA discuss this at this point questions and clarifications otherwise we not going to get to I think my my one quote what would be the next steps to advance speci I think for us um questions that individuals may have um you know as this information goes out what feedback is um and and you know we want to um provide this information to families and those groups now so so you know so based on you know board feedback we'd like to move forward with you know
059this this this plan you know so that families can begin make decisions we know that again we were never cutting freshman Sports and there were some people that were if my child is a freshman they're not going to be able to play sports for high school and that that wasn't accurate it was freshman sports teams um and we have a hand of those teams um you know baseball basketball boys and girls volleyball um you know and and fresh still would be able to participate inam but you know for the other programs there would be no change so football so there would be an opportunity for those students to still participate but it might limit the number of have access to those programs where that they do T so feedback is important so we can process
060and move on and so does this come for board approval or I think we would have to I think we would have to get approval on fees so that P of it would be the coaching site that obviously the question I have is I'm a little concerned about I'm not I mean I understand the need for a maximum expenditure by a uh is the safe program designed to make up then that difference uh let's say my child is in all three theater Productions fall play win a 1x musical I'm therefore only going to have to spend $92 instead of 138 um will that extra $46 to make sure we're actually covering all these expenses becoming from the safe plan U the safe plan as it's laid out would be drawn from um you know to
061cover the family that says my child's involved in all three I don't have the $92 that's what we'd be drawing on the difference of the additional $46 um we have talked about how that may impact fees and other ways generally of how we can raise debt so safe would be directed towards getting students the access to that opportunity not necessarily supplementing The District in those diffusing the cost of and and the the maximum an individual um this is something that we're still going to be there could be some updates on this because this was just the first kind of Rush and we want to run the number carefully questions proposal worth pursuing I would say thank you for coming up with a solution that many different concerns we have once again please get any additional
062questions um and is this going to be shared back then with booster GRS I wanted to start here with you to see if this was DOA at the Port there's no point going out in you know um so if if you know what I'm hearing you know based on your feedback in the next you know couple of days hopefully um then we will begin to to reach out schedule those conversations our next topic is the levy discussions I don't know all right you can see that I know all right so let me go here first we don't have you don't have this you have it but you don't have it this is this is November this is the nove okay I thought i' start here so and this is before no CH reductions in there
063but we don't have anything budget protractions so this is was actually remember I want you to so I in November you recall I had penell in million property tax levy which by the way um would be today's valuation 9.92 Ms okay um if we would if we renewed that Levy at 13.5 it would been like 9.6 mil it dropped you know as we expected so so so not look at this this number here so that's $15 million um end of cash balance June 30th um 2029 and I took this is there's all sorts of obviously um options on um you know Levy options right you know the amounts the type all those things so Susan asked me what would happen if we split let's say 0.25% income tax and um um the rest in property
064tax which by the way would be just slightly over six Ms that still gets us that total of 14 million but this is what I want to show you this line here is the impact income tax so if you pass the income tax in November you're not going to see full collection on that until okay obviously the and and I made notice the difference between these two million but still shot for 14 million but you see the you know in a year we we're full collection on the property tax the impact is almost $4 million on the cash balance so income tax that that is a choice the board wants to make just know that the collection time is going to be delayed right and just for just running numbers um and Susan provided census
065numbers I think these numbers are a little bit low for our median for the area but $105,000 income and $36,000 home that total tax would be $913 versus a property taxes 1,66 so about $150 difference um that's just to put perspective now a state has our median income at 138,000 right so the Gap is going to be closer than than $1150 but anyway starting point that that's where we are that's at 14 million right so going back to this one you know so think about it if we go less obviously it impacts and I'm looking this is just four years out right so i' have to do something different to get five with years in plus you know it's where do you want to end up if you end up here I believe we have
066to be on the ballot because the next year we're out of money till 2030 and Randy this is the 9.92 this is the this is model and this one is the 9.92 and you can see in either St are is the same thing and end without a new Levy we end up um next year with 13 million so we're okay it's the following year that we're out of money so without a new we're out of money and probably in fiscal watch at that point maybe fiscal more because we have a negative in the third year so that's kind of you know look at the bottom line I mean obviously there's lots of pieces and parts so as a discussion I think that's that hopefully not which you wanted to get get started here so four
067so four or five years and and going back to the this scenario if you're four years you're you're fourth year you're asking you're asking and in this scenario we're probably we're good for five you know years back what's that on yeah so again I mean I think you have the conversation income now this is a traditional income tax right that's what we have right now half% traditional so that means everyone whether you're on retirement income or paycheck you're paying the tax right um most districts pass an earned income tax because it it it helps it doesn't impact those liit on on pension incomes as much if it's not a paycheck tax but we'd have to change that half perent to a to earned income in order you can't have two income taxes you got okay
068so you can't have a traditional and an earn you got to have traditional or earned that's good to know yeah so obvious follow question is what does the the Earned Income Tax Factor look like is well here here's the problem if you go to earned income tax well we know right now we're half% generates about $105 million right you go to if you go to to get that same amount of money on earned we got to go three4 of a percent and here if you couldn't do a quarter percent you have to go a half percent because you got to do a quarter per increas so it it actually do if you if you did that you do a three4 and a half and that would reduce the mill Jaz but it also delays the
069collection yeah so you got all that going on now I can run as many scenarios like this you want I just ran these two simple ones but you know it I think in my mind the board you got a couple tough decisions number one you want to consider the income tax if the answer is yes then let's let's play with those numbers if the answer is just too complicated or no or whatever the answer is then that's fine you just need to kind of have Direction um chances are and this is based on some previous work is that you know at the median those above the median property tax is better those below the median on these things income tax is better right so if I'm lower income higher profit value I want um income
070tax right if I'm higher income speak really high income I want property tax so it's there's no easy answer yeah what what I need to think through is a question you know how to think about where do we want to end up in four or five years to help drive that let's add to that we have no idea what kind of Monkey Business going to end up happening by June 30th down at the state right that's right so that's that's a monkey wrench in into anything that we're thinking about now yeah because because the one thing that you have the state I mean you not just have state funding we have we have um 20 mil floor discussions we have pipeline evaluations um all that would impact if you if you look at at this
071s property tax collection you see you know a little bit increase year to year primarily due to 20 mil4 right so if they add if the if they if they change the calculation and we have to add that our fix Su Levy into that 20 mil floor then some small increases we get here go away now it's not not huge amounts but they're significant right so all those things are playing into this at this point and for us it's not going to be Millions but it will be hundreds of thousands right yeah a lot of the work that y all did trying to get these programs back could Disappear With A Swip of the pen down in Columbus that's the old magnitude so I think the the question is what if we are to make
072a at least tenative decision by the end of April so we have three meetings scheduled between now and then um we could of course schedule a special meeting just on this we we need to start narrowing down what these scenarios look like and right now this is um I mean this is helpful to get especially I think there's a lot of convers out about the traditional I think people think our traditional income tax is an earned income tax don't know how we can better um start communicating out there's a lot of expectations I keep hearing about using income tax but um that delayed collection especially in the immediate is a is a concern but how how I I want to raise this Retreat I'm going to keep raising it how are we going to make
073a decision about this um um what else do we need to know what scenarios do people want to see I I still and I you know one of the scenarios I kind of threw out there what what does it look like for us to do more reductions knowing that not only the state funding is so volatile right now and and and not in hugely significant ways but in ways that would cause us to cut another half a million dollars a year possibly up to a million depending on what they do different aspects um along with we know that there is going to still need to be an elementary school um or some type of housing for our children that doesn't look like trailers to be educated in um so that that that continues to be
074a concern for me is how do we create that space in the future for facilities and I don't know how to get out that yeah and the issue have the state was going to look at these numbers right so before any new money now we're going to end a year probably a little better than this you know may maybe so you know UNC conf but still you know $9 million next year of spending deficit 12 15 you know it's not $500,000 in reductions at this point and if you don't pass if you don't pass Levy or we don't pass a levy then you got to look some significant portion of you know this nine this this 12.4 million to get us how a cash balance that's survivable sorry what is that line that you're showing
075this is our our deficit spending this is our cash balance and this is our cash balance at the end of the year so we should have this year little like you know a little more than this but 22 million next year 13 million and then we're down to a million which essentially is zero right that's that's just a margin that's you know that's within the bounds of error this is what it looks like without without any few money and this does not take into account the negative stuff that we're hearing all right all right since we're at time I'm gonna um the next if uh Finance could uh begin to get a handle on how we appr this this was start stage in some of those thoughts there's two things I think every time but
076we got five year forecast which is not cast in stone but it should be a um reasonable effort right but that's then you have the actual have time after to make decision but you only have a month right that guide is what we're looking so um and speaking of the State uh just we don't have time to run through this right now but 6.1 we uh how to share feedback to the state about all of these different changes that they might be making to once again pull back from funding public education even while they're funding more and more nonpublic education it's one line that I read funding other types of Education that aren't public education certainly is within the state's right but it shouldn't be done at the expense of public education and uh there's
077information there that Mr Hustler has provided of how we could start providing feedback and how we could encourage other people to provide feedback to the state about the importance of public education and the impact that we could very soon be down to where they're only supporting our public education at 10% of our costs while our costs are very so there's that it is 816 I went a minute over I apologized but with no objections I'd like than I would lost