001good evening hey dan what's going on that's me a very brief meeting all right we haven't come up with a good name yet but i don't know if you saw in my memo to the staff but i'm kind of challenging them with arriving some titles that appropriately reflect the accountabilities we'll see what they come up with hi there all right my microphone working yeah thanks okay now hi everybody hi there how are you i'm good it's good to see everyone good i know i'm sorry we aren't in person but sometimes circumstances are what they are so and i'm glad to get you out in time for um for your celebration tonight with your daughter i'm sorry about that i appreciate the flexibility oh no we're happy to do that that's always always good news um
002all right i think we're just waiting for michelle and then we're ready to rock and roll such that it is our girls uh four by 200 qualified for the finals on saturday so excited yeah so we got two teams well actually the four by eight qualify for regionals since there was no semi-finals but the four the four by 200 qualified by like point zero or eight hundredths of a second oh my gosh how exciting wow it was so close so they get to race on saturday which is good where is it john well today the semis are here in hillyard this is the i the finals are saturday here and then the regionals are at pickerington north okay i think next wednesday is next wednesday's the preliminary so it's exciting our 4x18 beat their personal
003time they beat their best time by nine seconds so for now it was exciting that's impressive especially like that's why i touched you guys a copy of the uh or the the results of the schools that we're running against yeah it's pretty impressive yeah jason you'll learn that anytime we have an athletic success it's really really something to celebrate it's always supposed to have more of those shaving nine seconds off of your time at the biggest race of the year that's a big deal yeah yeah i'm excited it's great so that's why i'm sitting in hillyard davidson or hill your darby parking lot well we're glad to have you join us that's like the story of my life every day so i'm sporting event parking lot somewhere or bleachers um all right good well i
004think we're all on now and it is 6 30. so in accordance with high revised code 121.22 house bill 197 and 404 i hereby call to order the board of education of the bexley city school district special board meeting for tuesday may 18th mr smith could you call the role mr pardo here ms mineo here ms mitchell here ms powers here ms snowden here thank you very much um can i have a motion to approve tonight's agenda so moved second thank you all in favor please signify by saying aye aye aye any opposed same sign thank you that motion carries all right so first up on our agenda tonight i am very pleased to offer our superintendent and consultant contract for dr fine uh we have as you all know have been through a very
005extensive process had a lot of community feedback um questions and answers and um videoing and zooming and it was a lot of work and i'm really thrilled with the result i think we found just the perfect person for this time in our um in our school district's history and i couldn't be more pleased i think the things that i think of that will be the greatest successes for dr fein moving forward is that he's a great communicator and listener uh he has backgrounds managing crisises which is especially thinking of this last year that's a that's super beneficial uh he can build a strong team he's collaborative um our community really responded positively to him he will have an account a culture of accountability and i think really bring our district to the next level so
006i'm very thrilled to have him here and given that can i have a motion to approve his contract both for um the full term of july um first of 2021 through july 31st of 2024 and then also for a consultant contract which will run from may 24th so we ha through july 1st so we have some time with dr good um to get to know the the district a little bit better and have some time with our staff and personnel and us board members as well so that was a long one can i have a motion to approve the contract and the consulting contract please really oh i'm sorry mr can i ask one quick question um yeah let's do a motion in a second okay sorry can i have a motion please so good
007or i'll give you a second thank you okay thank you miss mineo okay so i'm really sorry that i did not get to ask this ahead of time the july one start date typically it would be an august one start right we're just starting the con contracts usually run august to august 1 to july 31st or do they i mean that just felt to me i'm just checking on the logistics i think it's not i don't know that there's um any specifics around it we do have with our evaluation there's generally an august date in it um which we extended to august 15th so that we have the opportunity to review um and set our goals by august 15th so that um that was after our august meeting um so yeah so i think it's
008pretty typical um okay in fact i think our previous con our contract was our previous superintendent was on this same date schedule in july okay thanks uh-huh any other questions i do have one and i'm sorry my house phone is ringing in the background i can't believe that i'm good um so my quick question is so do we need to do something with dr good's contract also or does that automatically null and void dr good's contract is um until we hire a new superintendent so that was um very wisely written into the to the last contract so we're in good shape on that front and i'd say wisely because i didn't do it dr good recommended with super smart and dr goodnight so okay thank you any other questions so marla just for clarification dr
009contract will run until the end of june yes right and then pick up on and then dr fines will pick up on july 1st thank you you're welcome all right we have a motion and a second this is a personnel matter so if you can call the roll vote please mr smith this powers yes it's mitchell yes mr barno gotta unview i don't see him anymore i always says i keep cutting out mr varno how come um miss miss mineo yes miss snowden yes then mr barnard are you there unmute john john can you unmute attention builds hey john um all right john can you reload we're going to wait a minute and see if we can get mr barno back with us because i'd like to have i know we have union i believe
010that we will have unanimity and i'd like the record to reflect that so oh dr fine we just did this to build in a little excitement i think i feel like this is part of the initiation yup miss burns hear me now yes we have a motion and they've approved the contract and the con um consulting contract and the superintendent contract and uh mr smith is calling the role i'm so sorry i was i haven't moved at all and it just keeps cutting out but my vote is yes thank you excellent we got you again um all right probably stay as just um no video and see if it doesn't eat up your bandwidth yeah that's exactly what i'm doing i'm just gonna sit here like that so yes perfect all right thank you so
011that emotion carries thank you all very much and dr fine welcome to bexley good thank you i could not be happier i am so thankful and uh want to thank you all as the members of the bexley board of education and i have thoroughly enjoyed the process of meeting the community the students the staff members and uh i'm i'm really excited to get started and a huge thank you to dr good he's been such a great uh support already so thank you everyone yeah it was our pleasure thank you all right good so then we're gonna move on um for just one other item tonight and that is a job description that dr goode has been working on um with our with our administrative staff so doctor can you tell us about that i certainly
012can thank you and congratulations dr fine for your appointment and um yeah it's been a pleasure actually working with jason already so i'm i'm really pleased that um we'll be able to double the pleasure double the fun and performance of the district hopefully in this month so thank you board for the opportunity to bring our district's focus back to the themes that were presented in the bexley blueprint 2018 to 2021. focused on the pandemic and thriving that it's it's a pleasure to be able to return now to where our priorities should be the creation of a human resource officer really supports development of a high performing team which is one of those themes and while the description in the draft position description indicates comprehensive accountabilities some of the specific functions are new or enhanced and
013as an illustration of those i'm going to call out some of those priorities that really illustrate the need for this position one of those is that we need to begin to develop and monitor a process for anticipating enrollment changes so someone that's monitoring the building and the zoning code changes where building permits are being let the patterns of family migrations into and within the district birth rates etc so if an accurate representation of what our student enrollment will be in the future and therefore staffing needs this position will be working with the leader of diversity equity and inclusion or belonging or understanding that the title continues to evolve and that those individuals will be creating a recruitment and onboarding and retention protocols and practices so that we can increase the diversity of the district's workforce
014and be responsive to the climate and the cultural needs that have been indicated by our stakeholders this individual will also collaboratively administrate grants that are associated with personnel recruitment contracting professional development evaluation and other human resource matters you may recall that we are one of only two districts in central ohio that receive the diversif diversifying education grant from the ohio department of education and so this individual would be helping to administer that grant as well this person will assist our principals and the district administrators in evaluating the effectiveness of personnel and will be developing aligned growth oriented support systems to ensure we have high levels of performance and so that we are appropriately recommending personnel for continuing contracts associated with that is an entirely new ohio teacher evaluation system 2.0 and so this position would
015be providing professional development and support to district leaders and staff with the rollout of otez 2.0 and finally one of the new responsibilities is that this administrator will also work with human resource and the staff wellness climate programs and policies to support the goals the district's goals to positively engage employees at all level so we know that staff wellness is a focus as well as student wellness now in the past dr williams had led much of this work and we're really grateful for his leadership and the stability he offered to anticipate to to address the anticipated growth needs dr williams is going to continue to service point on um athletics and extracurriculars business management custodial services food services maintenance and safety and security but also focus on facilities master planning which has come up repeatedly
016in the community and from our board and other individuals in central office have supported that human resource work as well so this this new role will bring it all together for a very comprehensive very systemic approach so um i won't read through the essential functions or the qualifications what i will tell you is this work um is a joint there's a collaborative effort between dr fine and myself he created a wonderful first draft and we added just a few other pieces to it and i'm really pleased to bring it forward for the board's consideration in first reading and i don't know why i'm so tongue-tied tonight i think i've been doing a lot of talking today so i apologize you're fine you did great with it i really appreciate it um are there any so
017i'll just note that this is a first reading it is um adding personnel to a position to our district so we like to take the time to hear about it consider it but because of the timing we do want to make sure and have um the opportunity to hire somebody good for this and this is the time as you all know when um people in the education world are moving around so we will have um as you can see under 4a we're going to have a another special board meeting next week to vote on this position and that will give dr good the opportunity to post it so that everybody can who's interested can apply so again it's just a first reading we don't need any action tonight but um if you have questions you
018can ask them now or contact dr goode in within the next week so we're all ready to vote on it next week dr good i do have questions um hold on one second please sorry i've got little people here too um dr good so this position um kind of has like a compliance officer slash recruitment slash support role and employee relations so my only my two questions are it feels a little big like we threw a lot into the role my experience with that at least with bexley is we did the same thing with um the director of community look we can't even remember it feels like forever ago the director of student and community engagement like we had everything in there but the kitchen sink and it just it was a lot a lot
019of priorities really difficult to meet all of those um expectations and then you start to see you know a little a lot of difficulty and then the other question that i have because you have that compliance officer slash recruitment piece that's a very different type of mentality then but are you looking for an educator um because if we're trying to meet the educator deadline that's a different type of personality like a recruiter a compliance officer two totally different people so i guess i'm my question is what are you looking for in this role and there's a whole lot packed into this one there is thank you for the question i think it's a good question i'll certainly invite dr fine to comment as well i will tell you that right now all of those responsibilities
020do exist currently but are spread throughout bexley city schools administrative team and there isn't the alignment that is necessary for us to be very strategic so when if we think and we go back to the ones that i called out if we think and start with what does our enrollment look like in the future what's the demography of that enrollment what are the increases in that enrollment then that suggests how we might staff our buildings and we have enough data to know what percentage of that staff may need to provide specialized services for our students and what kind of training and supports that staff will need so involving professional development evaluation in this as well as the recruitment and the onboarding are actually a very natural sort of sequence for this position or this office
021they have you are correct about the um the compliance piece that the title nine compliance piece generally does reside in your human resource office in larger districts they'll actually have a separate team that may be doing that work but we have actually done that work out of harley's shop in the past as well and he was also overseeing the hr responsibilities um probably one of the the biggest challenges will be the implementation of otez 2.0 and also the crafting of some of those strategic plans for recruiting a more diverse workforce and in inviting them into our district and supporting their tenure here so we do have individuals that are interested we shared the draft position description with other human resource directors to get their input and so it's gone through a couple of iterations already
022so your questions are all very valid and thankfully we're on the same page and did a little bit of due diligence to be certain we weren't proposing something that wasn't realistic for bexley city schools but i hear you not sure i would apply for it because i don't have that kind of background thank you i appreciate that um all right so any other questions and again if you do you know we have the week to look at them so um we you know we can we can go forward with that all right so we do not have executive session this evening so we don't have anything under 3a and then the only other matters that may properly come before the board where as i mentioned i just we will have a meeting at 7 pm
023on may 24th to look at the to approve the job description for leader of employer relations um and i guess my last comment under this section was just a heads up to all of us as we're in parking lots and homes etc um house bill 197 and 404 expire on july 1st so um for those of you who are on the board previous pandemic which i guess we all were um you will remember back in the days we always had to be in the building and your vote won't count unless you are in the building um and and and in the board meeting um as present so uh just as we look to the future um i do still need to get some dates and we'll get some dates from dr fine for you all
024um for border treats sometime in august i think that'll give dr fine an opportunity to um get his feet wet meet with people see what's going on get some plans and ideas in place and then we can all meet in august i think would be a good idea we'll also look forward to getting into some data around mental health social emotional wellness um over the summer and we'll have a report on that most likely uh at our august meetings so we'll look for those things so if you if board members could send me um it seems to me and dr fine too um that sundays are generally have been a good time for us to do board retreats um so if you could let me know your availabilities in august that would be helpful and
025again just remember that coming july come july 1st we're going to need to be uh in the building for our board meetings live so i think marley do you have a question along those lines since the cdc has changed their um guidelines uh or whatever they call them um change those guidelines you know of social distancing not required if you have a vaccine and masking not required uh and we open our board meetings back up to um spectators like live spectators people and how does that impact the school i'm less concerned about myself because we're separated enough from a crowd but um in the community room in particular where it's the smallest amount of space um that just i don't know it makes me a little concerned that you very possibly could have people in
026our audience that are not vaccinated yeah right and of course we're all vaccinated um but i think that is something we'll look at over the next and you know before july 1st i'm sure we're going to have a lot more changes um so we made for sure like having it in the theater where there's more room or things like that um but we'll we'll stay open to it if you guys have any good ideas please let me know um but i think our i mean we'll we'll try a new june which is june 8th in the building as well um so we'll see how that one works that one we might still zoom as we've been doing in the past um but i'll we'll have to report back in on that one because i need
027to talk to um kyle and dr good about how we want to operate that one so mr true so okay just thank you think about sure can i add something to that i um as you know i've got a problem with the timing of our july meeting for that reason and um i know you were looking at moving the august meeting and so i just wanted to now that we're moving this december meeting off of rosh hashanah we'll look at that next yeah right so i may um just suggest that if possible that we look at the july meeting too i've got a thought about it so i'll just send something out to you to to think about that possibly okay okay great all right so then can i have a motion to adjourn please
028so moved second right all in favor please signify by saying hi hi hi any opposed name sign thank you that motion carries all right welcome dr fine thank you all thank you dr fine thank you everyone have a great night you too thank you everybody bye