001All right. >> Hello everyone. We'd like to call our March 4th meeting to order. >> Madam Treasurer, please call the role. >> Mrs. Siguin >> here. >> Mr. Ghart >> here. >> Mr. Chrisurfin >> here. >> Mr. Hower >> here. >> Mr. Parker >> here. >> All right, let's all rise for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Okay. I'd like to introduce our board members. We have Mr. Brett Parker on the far right. I just figure it out. Mr. Mike Gart to my immediate right. >> Miss Annie Karsten to my immediate left. Mr. Lynhouser to her left and then we have uh Superintendent Anne Slash
002and our treasurer Colleen Aold. All right, we do have uh a few presentations today. Our first one will be uh from Brian Kai to talk about our facility usage. >> Yeah, this is in response to um the questions that you asked for on February 4th. So about facility usage. Yeah, we had asked uh just what the what the policy was if we could um have him present on it and then we can figure out if there's any changes that need to be made. >> Yep. >> Thank you, Brian. >> Yeah, thank you, President Siguin, members of the board. Um as Superintendent Schloth said, this is in response to some community inquiry regarding facility usage and whether or not that could be a potential revenue stream um during a time of financial hardship. Um, so I'm
003going to try to make this quick. I'm going to go through some SI slides quickly, um, because they're kind of boring and there's just some key takeaways. Um but we're going to first I just wanted to cover the background of how we handle facilities rentals to community organizations here some of the products that we use and that if you're considering making changes where some things I think you need to consider before making those changes and then where I would start with making those changes if you desire to do so. Okay. So there's a lot of rules that dictate how schools operate and that's uh true for community usage of the our facilities as well. Um there's a couple Ohio laws that I found that I believe um some of basically we have to do which
004is 331376 which states in general that school premises are available for educational and recreational purposes and 3313.77 which is largely I think the same as 76 but goes into a lot more details about organizations that um could be or should be considered when using community uh use of the schools. It also talks about non-school hours and I believe in this uh statute as well that it gives the board direction to create a policy which you have. I'll talk about that in a little bit that and then that policy also gives you the ability to charge reasonable fees for use of the community um for community's use of the facility. There are also federal laws, believe it or not, that govern the use of schools. And that's because we accept federal money. We're bound by their
005laws. So, um, the big one, the big takeaway here is that equal access. So, we have to treat all groups equally, which makes sense. And there may also be first amendment considerations when and if we allow um groups to come in. Do they have the right to freedom of speech? Again, you have a policy that is policy KG. And KG largely um summarizes the Ohio Revised Code, which states that you will open up your facilities for community use for the betterment of the community. KG is there's not a lot to KG. It's really um what I copied in this, but you have a regulation KGR, which is about five pages of kind of rules and regulations that govern the use of the facilities. Um, and again, I'm not going to read all of them to
006you. Um, but I can make sure you get a copy of those as well. Additionally, in the I believe the strategic plan for the school district was approved in I think 2023 and its be goal number two is we will work collaborative collaboratively with our community to reduce educational barriers for students and families. Um, and I believe the first bullet there really kind of ties it in with community use of the facility is develop a collaborative partnerships with parents, agencies, and other service parties to offer wraparound services. Um, so you're going to see that and how that comes to be when I talk about some of the people that use our facilities. So I know I went through all of that really, really fast. So, I just want to give you the key takeaways here,
007which is Ohio law requires community use of district facilities. The board can adopt a policy to charge reasonable fees. Access to the facilities must be equitable. You can't discriminate based on religion, gender, all of the things. and per your own policy groups organized solely for the purpose of strengthening and supporting the yria schools or some element of its curricular or co-curricular program. Sorry, there's an period there that shouldn't be may use school facilities without a charge. So that's your regulation in the current policy that you have. Okay, some examples of how we manage um this is a screenshot of the calendar for tonight. So, these are all the events that are going on in the school district tonight. Uh we use a program called FMX. If you've ever been involved with a third party organization,
008we've probably asked you to create an FMX account to come in and it's how we manage. Um so, imagine this times 365 days. That's our school. We're we're a fully operating event center, that's for sure. So, how it works in practice based off of all the laws, the policies, this is what we our interp's interpretation of how we charge and how we don't charge. So, the first thing we look at is is the organization that wants to use our facilities, are they for-profit or nonprofit? If they're forprofit, we charge them on schedule A. And I'll show you that in a second here. If they're nonprofit, we ask ourselves, are they a partner organization? So that could be the friends of Ayria Basketball Youth League, right? They partner with our program to promote our program to
009um you know, funnel players to our program, right? So they're a partner organization. Boys and Girls Club, after school care for our students that we don't offer might be a partner organization for us. If they're a partner organization, they go to schedule C. If they're not a partner organization, they go to schedule B. But then we the charge is, you know, reasonable fees, equitable access, we're allowing this group to use it for free. What's our stance with this particular group? Right? And what we do in general is ask ourselves, is the facility open? If it's not open, we charge them for the direct cost, the reasonable cost to keep the facility open for their use. So, for example, if a group wanted to use um Elely Elementary School on a Saturday afternoon, Elie Elementary School
010is typically not open. So we would charge them even if they are in a schedule B, we would charge them to open Elie Elementary School, bring in a custodian, they would have to pay the rental fee and all of that. However, say that same group wanted to use Ayria High School. Well, Ayria High School never closes. So in that instance, it's already open. We don't have any direct costs related to the rental. They generally then do not get charged because it's already open. Um, as a note here, you're going to see schedule A, schedule B, schedule C. Regardless of whether they are A, B, C, or D on the schedule, they wouldn't be a D. A, B, or C, they always have to have a million dollars general liability insurance, unless specifically waved by you
011and a vote in an open meeting, which you've done before. Um, but in general, all these groups always have to have their own insurance regardless of whether they receive a charge for us from us or not. >> Brian, an example of a time they waved was the alumni band when they practiced on our grounds. >> Correct. >> Okay. >> So, I've talked a lot about schedule A, schedule B, schedule C, schedule D. In general, um, we charge for the items listed. Schedule A is to summarize um a forprofit not affiliated with us. That might be um in general schedule A typically falls under uh pack rentals, which I've not talked about really a lot about this pack rentals at all in this um because we do rent out our pack and they're mostly schedule A
012when we rent them out, but they're a for-profit organization that has nothing to do with us. So, what's coming to mind immediately right now is a dance academy where they collect money, they pay themselves, they're a for-profit organization, and they also don't feed into any of our programs. Right. So, schedule B is somebody that's within our boundaries, um, that may or may not have an affiliation with us, generally not, and is not affiliated with any program that we run either. And then you might be wondering what the difference between a schedule C and a schedule D is if they're both zero charge. The schedule C has to have insurance where a schedule D is us. We already have our own insurance. So when you're talking about going back to that FMX system, we can then
013classify our own groups to make sure that they don't get charged insurance. Finally, I just wanted to give you an idea of who actually rents and uses our facilities. And so, um, certainly there's a lot more people than this, but these are our, um, I don't know. I don't know how many I got on here. One, two, three, four, five, six, seven, eight, nine. How about that? Top 10. Um, these are the top 10 sorted by ours. So, obviously, um, you can read them there. Um, there's a lot going on and we support a lot of people. Um, some big ones. Boys and Girls Club, Northeast Ohio, Lorraine County Pioneer Theater works with us, supports our drama program, and works out well for us because our kids now don't have to travel outside of Valyria
014to participate in the program. And then finally, if you're considering changes, some things I think in my opinion you would want to consider is what would be the impact to these community organizations if and if they were if they had to pay fees. So going back to this, you know, at a average rate of $50 an hour, would Boys and Girls Club of Northeast Ohio be able to offer their services if we charge them $100,000 as a as the top end example. >> Um to the bottom end example, would the alumni band be able to afford practicing on our field if we charge them $1,800? >> So some things to consider. um if we charge, will they relocate to a different district that may not charge them? Uh for example, Pioneer Theater. It's nice for
015Yria students because it's hosted at Yria High School, but if it was hosted at say Midview High School, how many of our students would be able to participate? So something to consider. And then if if they do relocate, what would the downstream impact be to our programs? would we lose people participating in the youth programs which ultimately drive participation in our own programs. Okay. Um another consideration would be reasonable fees and the t and the concept of reasonable fees. According to my research reasonable fees typically mean direct costs and can be but they can be difficult to quantify. So, for example, if we charged if you you made a policy that said we're going to charge everybody for use of our classrooms no matter what. Well, we could that's fine to charge them on a
016per hour basis, but if you're talking about trying to quantify how much electricity they're using, um how much water they used, what was the cleaning cost, it can get really difficult to dig into the details on that. And something to consider would be, you know, is that worth the work that would be required to figure that out. Okay. And then finally, um you always have to keep in mind the federal statute of equitable access. What you do for one, you must do for all. Um I know um the uh Bible club at Elely has come up. I think that was at a early February board meeting. um specifically in the law, religious groups are called out as far as equal access to the facilities. So keep that in mind as well. And then finally, should
017you decide um to make a change to the facility rental policy and make charges, um I believe that would begin with our board policy KG and then KGR. we might want to look at. Uh it's a pretty old and heavily modified policy at this point. Um we've done our best to go through and clean up contradictions, but we may just want to go to back to the drawing board and um consult an attorney on how to rewrite one from scratch so there aren't um contradicting statements within the policies. So with that, I would open it up to any questions regarding facility usage. Could I make one clarifying comment before any questions? Um, for those of you that have, and I think most of the board was here when we were going for our bond issue
018with the new buildings, one of the platforms that we really um ran on and and talked about was the fact that we wanted to be a community partnership with community use. So I think we just have that's one reason you know I think about Pioneer Boosters, Friends of Wrestling and all of those groups and PTOs and those things those uh you know and asking our treasurer because those are really separate entities. They aren't part of our budget and and all of that under the school. They're partners like these other organizations. So, we have to really be cognizant of um that last equitable access type thing. You know, what we do for one, we have to do for all um in those areas. So, those are things we have to keep in mind that I just
019wanted to spell out um as a caveat. >> The other thing, if I can real quick that I wanted to mention, it was in my notes. Um, I think in my experience and in my office's experience, the more a board of education clamps down on fees, the more outside groups try to represent themselves as a YA school groups as a way to get around the fees. And that could potentially cause you serious insurance issues should something catastrophic happen. So, just keep that in mind as well because there's some sometimes some very blurry lines when uh I'll pick on a sport we don't have like lacrosse. If our head lacrosse coach also is involved in the youth organization and he puts down on his reservation that this is for the Yria High School lacrosse team, but
020really it's the youth organization showing up using it. We're not in a great place in that point. But that's what in my experience, in my office's experience, um when they don't have the money to pay these fees, those are the types of things they resort to under the guise of helping kids. >> So keep that in mind as well. >> Do we always get their um nonprofit number or their information? >> Yes, we they register as a nonprofit. They send that over. We always get their insurance, too. Our reservation is not finalized until we get those. >> What's the rental schedule? What's the cost for the pack? I didn't see it on there. Maybe it was. >> So, the pack is um completely separate and it's it's um kind of it's a scope of work
021that's created in a whole separate contract by Mr. Simons, J.R. Simons, who's our performing arts center manager. He works with the third party organization. Um he negotiates with them based off of previous usage. Um a typical weekend at the pack, it just really depends on what it is. If it's someone coming in just to practice where he's got to unlock the door and make sure they don't fall off the stage could be $500 a night. If it's um you know a for-profit dance academy coming in, it could be thousands of dollars generated. >> Sound or lighting or anything? >> It depends on Yeah. Are they are they requiring our pack team to come in? Do we have to have full service ticket booth? Are they using our sound? Are they using our lights? >> Um,
022so all of that goes into it too. And he keeps his eye on what we offer versus what like say the college offers at their performing arts center. I will say it's getting more and more comp competitive. Um, school districts around us are building performing arts centers that are larger than ours and newer than ours. So, um, he he keeps his eye on that and negotiates what is a fair rate to keep it rented, um, but also drives some profit. And generally what that money is used for, it goes back into an account that >> um, we just hold the cash to make repairs to the performance repairs. So, that's generally been our fund to make performing arts center repairs is that money generated from rentals of the PAC. >> And the million-doll liability, that's
023that's everybody. That's if there's a reading club. Correct. >> Okay. >> Yeah. >> Um outside of the pack are a majority of um the rentals like fall like we don't charge for them probably. >> We don't charge for a whole lot of rentals outside of the pack. >> Okay. >> That's correct. Just when it comes down to partner organizations and then equitable access and then do we really even occur direct cost? Um we find ourselves not charging for probably 95% of the rentals. And when you look at the top 10, most of those organizations are there to serve our students, which we love. >> Um, and most of them are parent choice whether or not their student is in them. >> Yeah. >> Anybody else? >> Do they still use the schools for elections? They
024don't. >> No, currently do not, but we are under obligation. Should they want to, we have to allow them to. I do not believe we >> no >> can say >> Northwood la this last year was the last year >> we got a letter Linda is pointing Northwood Northwood so I've been they're sick of hearing from me I call them a lot and finally he pulled it out of there there was only one school left um November um was we did not have elections at Northwood um so it was the first time we didn't. And for us it was always the safety issue. We we actually ended up calling it calamity day a couple times with that. But um right across the street at Crossroads and down the street at the Baptist and LCC, they
025figured it out for us. So we no longer have any elections in the school system, which is wonderful. >> But they could >> they could at any time >> they so choose. Yes, they can. And we can't do anything about it. >> Y >> that's not good. >> But I understand. >> Hopefully, it sounds like Superintendent Schllo was able to reason. >> That can be a pain, right? >> Good presentation. I'll read over the language. So, yeah. >> But then you were you were also saying that if we were to tweak the policies at all, we would have to um maybe consult an attorney. Is this something that OSBA would be assisting us with or No, >> I'm sure they would have a sample policy, but at the end of the day, I would think
026I'd want the board's attorney to make sure that their sample policy is reflective of the changes you want and that the language that we add >> would be permissible by law. >> Okay. And again, I think the place to start would probably be a OSBA sample policy modified to us rather than try to modif modify our current policy. I just wouldn't trust that we didn't have a contradiction. >> Yeah. >> Buried in somewhere. It's five pages of pretty small print >> on here. Like it has administrator, custodial, security. Does your office decide then if they need an administrator versus who they need to have there or >> generally? Yes. So there's some discretion in the policy that says um you know that the director can make some determinations of whether security is needed, whether it's
027not needed. And generally what we do in that situation is look at past behavior of the organization. Um and maybe not the organization but say it's a again pick on lacrosse since we don't have a lacrosse team. like our youth lacrosse team came in and um their parents were drinking in the parking lot prior to the game and then bringing a rowdy crowd into the field. We would charge them more to correct their behavior. >> All right. Thank you, Brian. >> Sure. >> Very good. >> We can get you some sample policies. >> Okay. >> And send them All right, moving along. We have another presentation um that came out of our meeting in February. Um >> if I could just um preface, we did ask uh this is Heather and Matt, but we also
028asked them to dig a little on some of the bigger non-athletic after school like marching band, some of the choirs like magicals, robotics. So they did get numbers from them but we did not specifically bring them into the conversation yet as the biggest group is the athletics. So >> okay good evening. Um so as she said we're we're going to just present some of the basic information as far as pay to participate. And first we started with schools um from Lorraine County that have pay to participate which would be Columbia, Keystone, Firelands, Vermillion, um Avon, Avon Lake, Midw and North Ridgeville. Um and obviously those last four are also within our conference. So we're pulling, you know, some extra information there. Um, in regards to Lorraine County schools, as far as middle school sports, um,
029you'll see that the range was anywhere between $100 to $300. And the way that works is some of them charge a flat fee per sport. So, you know, if Matt is in a fall sport, a winter sport, a spring sport, he would pay $100 per sport for $300 a year. Other schools have a tiered structure where let's say it's $150 for the first activity. So he would pay $150 for his fall sport, $125 for his winter sport, and 75 for his spring sport. Um, another school had a charge of just $125 for the first activity, 25 for just any additional activities. And then there's yet another school who charges by the sport. Um, and their pricing is very detailed and you'll see their examples include cross country which was $350, football $400, um, hockey up
030to $700 and baseball $350. And that's just those prices are based on entry fees for events or in the case of hockey, they include the ice time. Um, if you're familiar with hockey, >> it's very expensive for a hockey team. Um, so that's where those fees come in and that's at the middle school level. And then at the high school level in Lurine County, again, fees range only up to about $300. Again, flat fee or the tiered structures. Um, you'll see there that in this case, I included sports like golf at $700. Um, and again, that is because of the course fees. Um, a lot of the golf courses are actually raising their fees to try to discourage high schools from using their courses because they're trying to bring in more of the public. We've
031actually some some schools have actually had courses say we're not bringing you back because we don't make enough money on you. Um, so that's where those ranges come from. And then in Lraine County, as far as caps, some schools have they don't have a dollar amount cap, but they will say if your child is in three sports, that third sport is free. Um, another school, and I believe it was Amherst, was $300 per child. So, child one would be $300, child two would be 300, but if they had a third child, it was only a payment of 150. Um, and one school went up to $750 as a family cap. So, you know, multiple athletes in a household. Let's say a family has three children, no matter what, if they're in multiple sports, once they
032hit that 750 cap, then they don't pay anymore. Um, next we went into just some surrounding area schools and and really these schools were honestly pulled because they were schools that we already had information from from previous years. So, we just kind of updated those. Um but that would be Streetsboro, Aurora, uh Buckeye and Madina County, Madina High School, Mononia, Wadsworth, Independence, Cloverly, Twinsburg, and again, Bria and Mstead Falls are both in our conference. Um again, kind of the same structure. You have the flat fee, you know, just $100 or whatever you want to call it per sport. Um the tiered structure again, another school had $125 for the first activity and then half price for the second activity and then nothing after that. Um and then again, same same thing. Some of these schools
033have the per sport charge. Um and some of these schools get very that there was one school that I reached out to that said, well, we take the cost of the entire sport. So that's supplementals, busing, equipment, anything you can think of. We take the average of four years of athletes do the math and then you know the school board covers 70% and the you know the pay to pay participate is then 30% and and so their fee structure was like three pages long for all of the activities. So that was that was a little way too in depth. Um and then again, same thing with the high school here in this in this case, um family cap, no cap, third sports free, third child up to 750. So you'll see that Lraine County and
034some of those surrounding area schools are pretty similar when you're looking at at the structure. Um then we looked at schools with similar demographics. Um, so that would be Fairfield Heights, Hamilton, Barberton, Maple Heights, Astrabula, Bedford, and Payneesville. Um, in this case, their middle school sports range from $250 or I'm sorry, $25 to $150. Again, kind of the same structures as far as flat fees or tiered. Um, their high schools were relatively minimal when you're looking at a per sport fee at the high school level, which was only $65 to$175. So, these schools, you know, were trying to keep their their fees a little bit lower, but they were still charging something. Um, in this case, $300 per student was the family cap for one district. Another one was $300 per season. So, if you
035have multiple athletes in one season, regardless of what the costs truly were, you were only paying $300. Um, and then some of them range from $165 a family up to $500 a family. Um, so you can see that there is a broad range of of family caps out there. Um, to note that there some of the schools with similar demographics that don't have fees right now are Uklid, Lorraine, Dayton Public, Warrenville Heights, Toledo Public, and Buckeye Local. Um, but I I will say that two of the schools that I did talk to on this this list actually said um they're very much in the same situation as us and they're they're starting to explore it. Um so they did ask me to share some of my findings with them as well but um those are
036the schools currently in like I said similar demographics to us that don't have pay to participate. So um proposed groups included in the fees and this was across the board with all of these different school districts um all high school and middle school sports and then march and band choir orchestra drama. So any of those those groups that have performances outside the regular academic day. Um and then also the robotics teams. And just to give you an idea of what our athletic numbers look like um in high school participation, we have 216 current athletes that are just a one sport athlete. We have 115 that do at least two sports, 57 that are three sport athletes, and 19 that are considered four or more athletes. Um, and you may be kind of questioning how you
037can do that when there's only three seasons. But, um, cheerleading is considered a sport. And so each of their seasons, their fall season is one season, their winter season is one season, but then some of them are also involved in things like cross country or track or things like that. So that's where you come up with the number of athletes that have four or more. Um in the middle school we have 140 single sport athletes, 194 two sport athletes, 49 three sport athletes, and 16 four or more sport athletes. Um and then you'll see there that I did note that we have currently 73 households that have multiple sport athletes. Um, as far as at the high school participation in music, drama and robotics, um, you can see the numbers there. Marching band is 126.
038And then throughout the season, those students then break into concert band with 31 students, symphonic band with 37, wind ensemble with 42. Um, and to note, there are some JBS and early college students that are in marching band, but that are not obviously in those other bands because those meet during the day. So the students are not you know with us and then 37 in jazz band. Our choir numbers are 38 in concert choir, 17 in corral, 42 in treble choir, 39 in ac capella and 22 in madricals. And then our orchestra numbers are camarada 21 symphonic 31 chamber orchestra 23 and fiddler's 15. Um and those 15 are also you know part of one of the other orchestras as well. And then in middle school, um, you know, obviously you can see that there's
039not as much extra. Um, but they have 166 in drama, 25 in robotics, and 40 48 in ac capella. And then you'll see there to our our drama and robotics and JOCT numbers at the high school of 88 in drama club, 42 in robotics, and 30 in ROC. So those and and honestly we didn't dig deep enough to really know how many you know music drama ROTC how many of them are like multi- activity and and quite a few honestly are also involved in athletics but our our information was a little bit easier for us to pull um than that but I could always you know get you that information if you were interested to know how many students are multi- groupoup participants as far those groups. But that is the basic unpaid to participate.
040I know it's a lot to wrap. It's a lot to wrap your head around information. >> We did um just to give you kind of a an idea, we did a swag originally just with it was basically just athletics and at $100 a sport, >> right? We very baseline >> and we were talking about anywhere from $125 to $175,000 a year >> for that. Now >> understand that's if every single child still participates with the money cost and they participate in as many sports as they are now. I can totally see where a parent say you can do one you know due to the money constraints. So I would say that would probably at the most be half of that. Um so then the question starts with and I'm just here to provide you um
041thoughts throughout this the collection and the impact that'll have on all the activities managing all of that collection. Um I could at a at a future time tell you about the reason we don't have K8 fees because of the collect the amount of time and money it's spent just to collect the fees. Um we ended up saving money by taking them away um from K8. But I also think that you know um over the years this has come up many times and many times it you know when you start to weigh actually what you're going to get out of it from the um basically uh allowing or giving the opportunity to have these activities and then families because these are optional even if they're free and reduced lunch they would still have to pay um
042because it's considered an optional activity. So, you look at that and you start to think about, at least my heart goes to, and I'm sure many of yours, the kids that can't afford it. >> Um their families can't afford it. And I just think there's no way to pinpoint this is how much it will generate because I think that there will be so many parameters on families that they'll have to set. Um, I mean I know we have four sport athletes that are also in band or drama, you know. So you talk about six even if we cap it and then many family I know my family five kids I don't think my parents would have been able to afford that. At the end of the day I think those are all things we have
043to consider and look at. Um, there are some districts in some of the information we found that charge like $30 to be in student council, $50 to be part of, you know, a link crew or something. And you start adding all of that to me, we want our students involved because what we know about our students is the more involved they are, the better they do academically. That's very much tied together. So, the more we limit them from being able to be involved, that might have a a change in many other things. Just my job to give you my recommendations on this, but I mean, we can dig further. We just wanted you to have the data. >> Lots of data. Does anyone have questions? >> Oh, no. Thank you. >> All right. Thank you
044guys. Well, I was just going to ask you, do you have you you would have presented it if you did, but it'd be worth looking into how um participation's been affected, if there's any studies on that, uh how participation has been affected, and is there any pro side to it? In other words, um I've made a financial commitment to be involved. So, I'm more likely to keep my commitment. I know when uh the work I used to do in radio, when I got free tickets to something, sometimes I didn't show up. But when I paid for my tickets, I always showed up. >> Right. Right. Yes, I can certainly reach out to some of these schools. I know um a lot of the quite a few of these schools have had this in place for
045a long time. So, I'm not sure if they'll have that data, but I can definitely reach out to them and see if they know or >> a more recent Yeah. More recent and one with the same same demographics. >> Yeah. >> Absolutely. Perfect. >> I mean, in general, it seems like most schools do charge something. >> I will say um in our conference, Homestead Falls does not. They're >> one of the only ones and Berea is very low. I think I don't quote me on this, but I want to say like anywhere from 40 to $80 in Bura. >> So, they they are like the lowest one within our conference. >> All right. Thank you. >> Thanks. Thank you. Great job. >> Good job, Matt. Way to speak, >> great job. You said everything. >>
046Pulled all the info. Didn't give us anything. >> All right, moving along. Do we have no visitor comments? >> No visitor comments. So item E, meeting minutes. The meeting minutes have been posted. Do I have a motion to approve the meeting minutes? >> So move. >> Second. >> Madam Treasure, please call the role. >> Mr. Gurfin, >> I. >> Mr. Parker, >> I. Mr. Ghart. >> I. >> Mr. Hower. >> I. >> Mr. Siguin. >> I. Motion carries. >> Uh, treasure action items. >> Uh, yes. Thank you. We have one action item and it's to accept the donations from charge into reading and second baptist. So, thank you very much for your donations. >> All right. Thank you. Do we have a motion to accept treasure action items? >> Motion. Second. >> Any questions? If
047none, please call the role. Mr. Hower >> I. >> Mr. Godart >> I. >> Mr. Garfin >> I. >> Mr. Parker. >> Hi. >> Mr. Siguin. >> I. Motion carries. Treasurer. Other. >> I have no other. I do have a report for you. So I emailed it over, but I also printed out a copy for you guys. And I mean for the sake of a third presentation, I'll just kind of briefly go over it. But I there's a copy for for you. So please look it over, ask any questions that you have. but it's just a report that provides the update personnel actions action items and their financial impact since the last reporting period. So you'll see for the February 4th board meeting all the appointments and resignations and what that did financially for the
048February 18th board meeting all the appointments and resignations and what that did financially. And then on the fourth page you have a summary of the identified savings. So for fiscal year 26, it shows the savings of the restructuring that we did or if people resigned, the savings that without rehiring what we had and then projected savings if the positions remain unfilled like the ones that we already established, we're not filling them with the exception of any mandates or something else happens going down the um the line. But it has the total identified net savings for the month of February were already $279,000. And there was even a caveat um this morning. Uh we are deciding not to replace one of the nurses and we're going to the second nurse. >> And so that was an
049extra 23,000 savings this year and 95,000 savings next year. So it um equates now to 398,000. >> So that was a little caveat that I got updated this morning. So it's not in in your report, but on your next report, I'll have that in there. On the nurs's point, it's not that the buildings won't have services, but the nurses came up with a plan that they'll do a little traveling with. Um, so for instance, like if hypothetically at the high school, she may go to Hamilton for a half day or so. So, and then the health aids will be there when the nurse is not. So, they aren't losing services, just looking a little different to save some additional funds. >> Thank you. And that's it. All right. Um, moving on to superintendent action items.
050>> Thank you. First to approve the Kyogre Community College Credit Plus. That's an annual thing. Also to approve the higher education online credits MU OMU with um the Aaria Education Association. And this is based on um some of the colleges that our staff takes um for CEUs or contact hours or graduate hours for their IP dippies and LPDC's. I won't go into all my acronyms, but that's what that is for. Also to approve the continued membership at the OSAA annual contract to approve the early childhood village tuition fees. There was a separate sheet that was on your area. It's on the very bottom of mine that shows you we're still um uh very reasonable compared to some districts and we just um went up a little bit as we do most years a little bit.
051And that concludes my action items. >> All right. Thank you. Do we have a motion to approve the treasur's action items? So move >> or not treasure superintendent. So move. Do >> we have a second? Second. >> Do we have any questions? If none, please call the role. Mr. Parker, >> I. >> Mr. Hower. >> Hi. >> Miss Garfin. >> Hi. >> Mr. Gart. >> Hi. >> Mrs. Siguin. >> I. Motion carries. Moving along. Personnel. >> Yes. First of all, to approve the unpaid leave of absence for the following certified staff as listed below. To approve the unpaid leave of absence for the following certified staff as detailed below as well. to approve the retirement of the classified staff as listed below. And just want to say uh Dorene has been an employee for 10
052years, a very good employee. We'll miss her, but we very much wish her well in her retirement. So, thank you, Dorene. Also, to approve the resignation of the following classified staff as listed below. um to approve the unpaid leave of absence uh for the following classified staff as detailed below. We have an appointment of the following classified staff. An appointment of a certified staff member, another uh daily sub. Hold on here. My fingers are stuck. Um to approve the resignation of the following classified administrator. Um Jen Keller, payroll. She ha she is uh going somewhere else. Um and we wish her well. She has been with us 10 years. So um good luck, Jen. And we hope that uh I know she wants to continue to grow and learn new things and and I have
053a feeling that's what she's doing. So um also to approve the appointment of the following um classified administrative staff. So, um, what we're doing is Dina Kaplan, who is an administrative assistant in HR, is going to be moving to the payroll position. Um, at this time, we are going to try to, um, Mr. Newwork and and Colleen Ahold are going to work together to restructure the two offices, and we're going to save another position >> um, and administrative positions. So, uh, Dena has been doing pieces and parts of the payroll in her current role. So, I think it will be seamless and, um, I am sure that, um, you know, u, if if we end up needing to replace, we will let you know. But, um, as as promised, we're going to do what we
054can to always trying to find a way when we can to save save additional funds. also to approve the following athletic supplemental contracts as listed below. And that is it for my personnel action items. >> Okay. Do we have a motion to approve the superintendence? >> So moved. >> Do we have a second? >> Second. >> Um Madam Treasurer, please call the role. >> Mr. Gart, >> I. >> Mr. Hower, >> I. >> Missurfin, >> I. >> Mr. Parker, >> I. >> Mrs. Sewin, >> I. Motion carries. Do you have a superintendent report? >> Yeah, just a a couple things. I received um a note from Sarah Miller, who's the choir director at North Ridgeville High School. She used to be Sarah Gmelia High and um I think she was a McKinley um girl, but
055she sent a note. Uh they needed to use our PAC and um she was glowing at the support that Mr. Simons gave, but also the support that some of our choir students um from Yria High stayed to help and and also Aaron Barrett and Kaylee Bonsio and um couldn't say enough about the welcome welcoming atmosphere and how much the parents from Ridgeville couldn't believe, you know, how warm and welcoming we were. Um, and also on that same note is they'll be back on Saturday because we have, I believe, over 20 districts coming for the annual OMA contest at the high school. So, we're very excited about that because we always do very well. Um, and that's for choir. So, they have a busy weekend. Uh, Friday and Saturday busy weekend. Also, um, last Friday, I
056say it's always one of my favorite I say that a lot, so I like everything. I get it. But one of my favorite things that I go to every year, Troy Hill and Anne Renan and the Black Student Union put on their annual um, celebration of Black History Month and Judge Emma, she she told us all >> Amecha. Okay, see I she taught us how to say it and I still messed it up. But um she was wonderful with the kids and um two of our students, Miss Horn and Mr. Wimbley were able to ask questions and she was able to answer and um we had a full house. I think there were about 800 students in there watching this. So, it was a wonderful I think uh what what was most I I get
057goosebumps is some of the students um reading uh poems they wrote themselves and a couple solos from students that were just um amazing. So, job well done. Troy and Ann always do such a great job with the kids. Also, um for some of you that were at the game last night, it was quite the thriller. Um we won by a lot at the end and and a lot of the kids were able to play. Um but they looked they played a great four quarters last night and they're on to district finals in Barberton at 700 p.m. on Saturday. Um when they win that game, it's on the 13th 11th. 11th thank you. Um at the University of Akran. So, um, so good luck to them. Also, um, we've been getting just a little update on
058everything going on with the reductions and the displacements. Uh, we let the staff know on Monday. Every Monday I send a message as you you all know and um the reductions are now completed barring any state mandate or money changes as we've said and we are going to be moving on to the displacements at this point. Um we have been telling them the displacements won't happen till after spring break but if uh we get them done sooner we will do them sooner. We're trying. Um it's it's our our second puzzle, a third puzzle, maybe fourth, and we're trying to get it done. So, um I will tell you that um >> it's never easy to go through this as many know and um the staff has been really good and um reaching out. Mr. Newark
059has had what we call discussion labs um where um staff that are affected come and ask questions and we have the insurance people there and and everything benefits people and and we can aid them. He put together a really nice resource packet for all of them. The last one is tomorrow for certified staff and then again we'll move on to displacements. Displacements are when we're going down positions in buildings and they might go to a different building in a different grade level or in a different content area they're they're certified for. So that's what a displacement is and um we should be done with that at the latest right after spring break but hopefully sooner. >> That's it. >> Thank you. Any questions? Okay. Board of Education items. Does anyone have anything? >> Usually you
060have something. >> I do. >> Usually. >> Okay. All right. If none, no executive session tonight. >> No. >> All right, then. Do we have a motion to adjourn? >> Do we have a second? >> Second. >> Please call the role. Missurfin. >> I. >> Mr. Gart. >> I. >> Mr. Hower. >> I. >> Mr. Parker. >> Hi. Mrs. Seuin I. Motion carries. Meeting is over. >> No more.