001foreign it's good to see everybody here this evening thank you for coming welcome to the Forest Hills School District uh board meeting on Wednesday May 17th 6 30 P.M do I have a call to order here miss Jonas here here Mr here Mrs Stewart is absent this evening item 1.3 could everyone rise for the Pledge of Allegiance [Music] to the flag of the United States of America and to the Republic for which it stands one nation indivisible with liberty and justice for all item 1.4 we have the safety briefing you all have the the door that you came in mostly and then for exit purposes we have two doors down here 2.1 we have the uh do I have a motion to adopt the agenda I'll make a motion to adopt the agenda second Mrs
002Jonas yes Mr Bibb yes Dr Rasmussen yes Mrs Hospital yes item 3.1 the approval of the minutes of the policy committee on April 17 2023 do I have a motion can we do the other minutes too 3.2 is presented second Mrs Jonas yes Mr Bibb yes Dr Rasmussen yes Mrs Hospital yes item 4.0 candidates for graduation Anderson and Turpin High School presented by Mr hook thank you Mrs hosfeld and members of the board we're excited this is a fun time of year we've got quite a few graduates that are going to be walking shortly so first of all Anderson High School the 2023 candidates for graduation from Anderson High School are submitted to the board of education for approval subject to each student meeting the requirements set forth by the Forest Hills Board of Education
003in the state of Ohio attached you'll see the attachment of those listed as of today also Turpin High School um the 2023 candidates are also listed and are submitted to you for approval to the Board of Education subject again to each student meeting the requirements set forth by the Forest Hills Board of Education and state of Ohio both high schools um we'll be having graduation ceremonies at the Cintas Center that is Saturday May 27th Anderson high school graduates will start at 6 30 p.m Turpin High School students will start at 3 P.M in the afternoon so we have 319 as of today Anderson graduates 273 at Turpin for for a total of 592 as of today and we're excited for those students so I certainly recommend the board approve the granting of diplomas to the
004candidates listed in the attachments as well as any student who is currently at Anderson High School or in rules at Anderson or Turpin High Schools after this date subject to satisfactory completion of all state and local requirements is noted for graduation I'll make a motion to approve item 4.1 as presented second Mr Bibb yes Dr Rasmussen yes Mrs Jonas yes Mrs hosfeld yes item 5.0 we have the reports to the Board of Education up first is the Forest Hills Teachers Association hello and happy end of the school year to you I have three quick messages this evening for you first on behalf of the Forest Hills Teachers Association we want to thank our community for supporting its schools and students we'd also like to especially thank citizens for Forest Hills for their work towards the
005successful passage of issue six specifically we thank Michelle Easton Amy Heiss Sarah mcgo Amy Miller and Tom terchiano for their work we also want to thank the countless fhta members who step forward rolled up their sleeves and engaged with both the citizens for Forest Hill school's campaign and our own internal efforts to help pass the levy each conversation postcard phone call and door knock mattered second we thank the Forest Hills Foundation for education for yet another successful Forest Hills 5K this past weekend Stacy Gillard and her team organized a first class event for our community while highlighting the mission of the foundation third we'd like to thank the teachers who have called Forest Hills home during their careers and are making the decision to retire we are fortunate to have people dedicate their professional life
006to this school district the wisdom and expertise of our retirees will be missed by both colleagues and students alike and we wish them all the best in the next chapter of their lives we thank them for their service in closing I'd like to remind everyone how busy may can be the ceremonies parties Gatherings special recognitions performances end-of-year projects sporting events final exams Camp Kern field trips international field trips and the list goes on may as a reminder that Forest Hills provides exceptional choices and opportunities for its students that we hope they will cherish maybe not the exams but the experiences as we close out the 22-23 school year and look to the Future it's important for everyone to enjoy these busy times and the student memories they are creating thank you next up is the
007Forest Hills foundation for Education reports Stacey Gilliard good evening can you believe it's May let's just take a moment to acknowledge that right thanks Chris for your very kind words I have to first start by saying that the weather cooperated on Saturday as you can imagine a lot of people internally were extremely worried about the weather on Saturday but it all worked out it was great it was a fantastic day but it also takes a village to put on an event like this so while I appreciate you saying my name Chris I would be remiss not to say that so many people actually help pull off an event where we we are into we anticipated about 3 000 people were at the entire event which is pretty incredible so first I'd like to thank the
0085K volunteer team who really make this come to life who bring all these people out who help us get the word out and that's Amy Heist Megan Wolfe Sarah Flora Stephanie Brown Lauren tischler Jamie Holleran and then also Nicole Whiting with the foundation staff and Morgan Wright with the foundation staff so we had a fantastic day we all came together to support wellness and the wellness of each other the wellness of our kids we had about a little over 2600 participants which is pretty incredible it's the second year in a row that we've had over 2 600 I know for years it was always like we get the 2000 Mark so we're thrilled with that I also want to say we had three schools that had a hundred percent staff participation which is pretty incredible
009we had over 500 staff actually participate this year we are still calculating money if you can imagine such a thing we actually still have donations coming in so I did want to say to everybody that the donation you can still make a donation to Forest hills5k.com and that money will go to support this kids next year and that is going to be available until June 1. so our hope is that we are going to have like a final final number I know we have a lot of staff that want to know who had the highest participation um all that fun stuff but lastly I I would just like to say that um one I want to give a couple just a final shout outs but we had um 71 sponsors which means 71 businesses and
010organizations partnered with the foundation this year and that to me is a true reflection of how we all come together to support our kids to support this community support this District we also had about we had over 50 booths so anybody that got to go to the after party was a ton of fun hopefully you got some free La Roses and snowy and then the last thing real quick which is not has to do with the 5K but I just want to thank thank everybody who came out to participate who came out to support the kids who whether you walk or run whether you cheered whether you attended the after party whether you helped lead the race with your commentary it all is about us coming together even when we have difference of opinions even
011maybe where we live in different neighborhoods we go to different schools we show up from different areas and the work that we do it is about coming together as a community so thanks to everybody that participated and I also want to give one quick shout out to Dave Spencer because I know that he is actually going on to some different things and I just want to say to him publicly that when you talk about a Class Act administrator Dave is that and it has been a privilege and an honor to get to know him to get to work with his staff at Turpin and I just wish him all the best so thanks for everybody's support we look forward to another great 5K next year and here's to ending the school year on a positive
012note thank you thank you item 6.0 superintendent update thank you again well first of all I some of this is a little bit of a broken record but I think I would be remiss I just want to take a moment and thank our community Anderson Township and Village of Newtown for the tremendous support the passage of our uh combination levy on May 2nd it can't be lost in a only a third of new money initiatives across the state of Ohio past and we were the only combination issue in Ohio um I just appreciate the energy and the effort that went into it I too also want to thank our steering committee Amy Heist Amy Miller Michelle Easton Sarah mcgo Tim turciano there's a whole Bevy of of volunteers as well but these this Core Group
013really kind of left their life for a couple of them so it's it's a it's not an easy thing to do and to navigate um the whole process so really appreciate that energy and those efforts for our kids what I can promise you is this that this district will remain fiscally responsible for the dollars that we've been entrusted with and I'm I'm just one of those people I'm always going to be looking for to streamline to improve efficiencies to create opportunities for kids not new programs but to create energy and efficiencies less enrollment are dictated by the state where you have to add programs but the idea is that we remain at the highest levels of performance that we can with the dollars that you've entrusted us with so thank you to the Forest Hill
014School community I also want to thank Stacy and of course everybody associated with Forest Hills Foundation the 5K as we've mentioned many times was you know with the Flying Pig going with the weather that they had the week before it was kind of like oh boy [Laughter] now you know what I think when I get a weather report because the night before I got oh my God what am I gonna do so it was a little a little interesting but it was a perfect running day really it was a perfect running day it was a perfect weather and so it worked out fantastic it was neat to see that sea of people taking off and I got the wonderful opportunity to start um with the horn that was fun didn't waste as much energy as
015a lot of people but that was that was good but thank you so much as fun as that is you know it raises money for the most important you know asset that we have um in Forest Hills and that's our children so we never want to lose sight of why we do what we do so thank you to the entire Community for that I also want to mention that it's probably been mentioned before you're going to notice one resignation um uh on our when we get to the human resources component and that's Dave Spencer been with our district for 19 years it's a long time in one school district especially now the days it's it's tough and high school principals are it's a tough position anymore it always has been but I mean it's it's
016not easy uh the past eight years specifically as the principal of Turpin I want to thank him for dedication to our district um it's not lost on me and I unders you know I know it's an opportunity to reunite with a former colleague and that's that's great that's our loss and their gain obviously during his tenure here Turpin is one of the highest performing high schools in the state in fact part of part of an elite group in the top five percent of performers in the entire State according to U.S news and World reports so I want to personally wish Dave the very best as Endeavors and and except on Friday night when they play us sorry [Laughter] um as I've mentioned before graduation at the Cintas Center it's exciting time three and at 6
01730. Turpin High School leads off this year at 3 P.M and Anderson at 6 30. um if you haven't already let me know I'll make sure you you should have directions parking areas whatever position that you need you probably know where to go just so happens I was the first non I was the first high school at the Cintas Center when I was at principal at Milford just so you know but they wouldn't let me go until Xavier broke it in first they had to break the break in the Cintas Center so it's it's exciting to get to go back there it's a great great venue for our kids um finally we're blowing through this year it's just crazy uh now we're in May and there's so much stuff going on but I just want
018to take a moment and pause if you're a parent of a of any age this is this is the time of year the kids remember a lot of you know you'll talk about this when your kids are 20. I had this conversation with my son this past weekend we came home for Mother's Day and I remember going to Camp Kern with them and I remember spending the night in that stinky smelly boys want to call it showers were optional and I think they all chose not to or something I don't know but um still talks about that it was just those things that you know are yeah all the awards all of the recognition nights that are gonna that are taking place some have already started some are about to start they're going from sixth
019grade to Junior High or you know graduating from kindergarten you know just all the all the stuff that goes on in in May are just fun memories and so I just encourage all of our parents and uh enjoy it because it's fleeting and before you know it they're graduated and they're out the door and we've got Awards programs musical performances theater production we've got athletes still competing in state competitions you know it's just really cool what's going on now I also want to thank our assistant principals for guiding us through all the testing this is also the testing window uh that's not quite as fun so but they do a tremendous job in keeping kids focused at this time of the year prom Seasons thanks to all the parents that um help support us during
020prom that's that's uh that's a late night it's a late night actually late morning whatever you want to call it so but thank you for that again those are fleeting opportunities but those are things that you'll talk about long after they've graduated so take the time to to smell the roses so to speak and um that kind of concludes what I was going to talk about tonight thank you moving on to public commentary the board is committed to conducting its meetings in a productive and efficient manner to assure that the meeting is completed in a reasonable amount of time but also recognizes the importance of fair and adequate opportunity for public input the board provides public participation will be a total of 30 minutes each speaker will have a three minute time limit if there
021are more than 10 speakers individual times will be adjusted down to fit within the 30 minutes the board does not discriminate based on the individual content of the speech or Viewpoint of the speaker if several people wish to speak on the same topic the time limit may be adjusted at the president's discretion speakers are asked to speak from the podium and address the board and are also asked to start by clearly stating their name and address we have we have three speakers this evening first up is Margaret grupa and I hope I pronounced that correctly and sorry if I did not hi I'm Margaret grope my address is 2328 Bretton drive and I have two kids at Boston on a preschool at Sherwood so I appreciated superintendent hooks comments about efficiency because that's what I
022wanted to talk about tonight was um suggesting that we use switch to solar panels on our school buildings in order to save money for um in the future as we saw with the levy vote the community is very concerned about costs and so switching to solar power can um alleviate some future Financial concerns So currently or as of 2022 more than 8 400 public and private schools used solar panels and that's about one in ten schools across the country you might be thinking that we don't have the sunniest state in the country which is true but Ohio and our neighbors in Pennsylvania are in the leading group of states um generating energy from their school from solar panels in their schools with each state generating over 20 000 kilowatt hours annually and our neighbors on
023the other side in Indiana and Illinois generate over 50 000 kilowatt hours a year from their school solar panel projects schools with all budget sizes have been able to install panels through third-party Arrangements that minimize upfront cost and help schools recognize savings immediately while some schools also purchase their panels outright and own the electricity um this is a great time to look into this because with the inflation reduction Act and the building better schools there's 500 million dollars in federal grants available for specifically for upgrading energy at schools and also I would propose that the installation and maintenance of the solar panels would provide stem opportunities for schools some schools have used that to turn their insulation into a training program for their high school students who want to become solar panel technicians after graduation
024so I just think it would be a great opportunity to save money moving forward and provide stem opportunities for our students and that's all thank you thank you next up Jeff Nye hi Jeff Nye 1000 eversole I want to start today with some thank yous uh thank you to the board for putting the levy on the ballot earlier this month uh thank you to the community for supporting the kids by passing it uh thank you to everyone who worked hard to get it past the citizens for Forest Hills of uh Amy Amy Sarah Michelle and Tom and everyone who worked with them of course the administration who I saw out there all over the place Larry and Atlanta and Josh and so many others too many to name and of course all the parents and
025kids and staff members and community members who worked very hard to get accurate information about the levy out there when the when the community got the accurate information they supported the levy I also want to thank other people that I've had a chance to interact with over the last you know month or so uh Bob buck and Tori Castile and Karen Toms and the Camp Kern team a great program for our fifth graders Caroline colicaro and the cast of The Lion King at Maddox an incredible performance Lynn poffenberger the fifth grade Orchestra Great Stuff um I was at Nagle this morning for an awards breakfast honoring the academic achievements of our eighth grade eighth graders the 5K last week you know these are just some of the great academic artistic and Community programs that make
026this a great District so I can't name everyone obviously but thank you to all of you who make that happen um the second thing I want to talk about is a plea for transparency at the April meeting I was surprised that the consent agenda was not adopted unanimously a consent agenda is supposed to be for things that are routine and do not require debate and discussion it only takes one member to move something off a consent agenda it can be done at any time before a consent agenda is adopted so in the future if there is an item that is not going to pass unanimously a public body such as the board owes it to the public to remove that item from the consent agenda discuss and debate it so we know what the concerns
027are we can decide whether we share your concerns I still don't know why the consent agenda last month did not pass unanimously um finally returning to Levy I spent several hours on May 2nd standing at my polling place asking people to vote for the levy fortunately most of them did not everyone did obviously when people would come out I would ask them if they'd talk about their vote with me of the people who voted no literally the only reason anyone was willing to share with me for why they voted no was that they did not approve of the anti-anti-racism resolution and they wanted the board to know that I know there may have been other reasons that is the only reason that anyone at my polling place for three and a half hours was willing
028to share the community supports the kids in the support of the levy and does not support that resolution and you should repeal it thank you next up is Lindsay ferriera my name is Lindsay Ferreira and I live on Church Street in Newtown to say that I am outraged right now is an understatement and I'm going to tell you why Turpin and the Forest Hill School District had a responsibility to their female students and they have yet again failed to protect them I am going to get to the meat and potatoes for time according to multiple students that I have talked to personally including my own Turpin student that's a particular teacher has allegedly been preying on students for years this school knew and so did the district and did nothing about it until it hit
029Snapchat and Turpin in the Forest Hill School District were forced to play defense instead of firing this teacher immediately they placed him on a paid leave and allowed him to resign instead of firing him I am not surprised um excuse me which means because of this he could easily go to another school it doesn't matter if he if this indiscretion which you guys call it has been sent to the Board of Education I doubt that anything is going to happen and he could easily go to another school and do this again and I say this from experience I am not surprised um that nothing has happened as I have personally dealt with Larry hook as uh the superintendent when he was in the Milford schools and the stuff that he allowed to go on in
030the Milford schools was a boring Forest Hills School District cares more about banning history more about banning books and discriminating against the lgbtq plus Community than they do protecting their female students from predators like this teacher this teacher wasn't a drag queen this teacher wasn't trans this teacher was an lgbtq plus he was a white CIS hetero male and lastly until um until Larry hook the upper administration of Turpin um and anybody else involved resigns I will every week be posting on my social media to my over 100 000 followers about Turpin High School and the Forest Hill School District I will get Justice for these victims they deserve justice and you have thrown this under the rug and made it sound like nothing in the letter today just was absolutely appalling these victims will
031get Justice thank you next up 8.0 Anderson High School Titus Auditorium Lobby projects sorry John's unable to be with us tonight so I'm presenting this item what you have have um here is the bids for the Titus Auditorium Lobby project there were two bids and the winning bid was submitted by Brian B Kelly LLC um this project is funded by a fundraising effort in the drama Department the music department as well as the monthly rental income from the Seven Hills Church which that rental income is to be used to take care of the spaces that that they use so that's the source of Revenue to fund this particular lobby lobby project so I submit this for your review tonight and asked if you have any questions hearing none I respectfully request that you approve it
032as part of the consent agenda no questions we'll move on to human resources good evening happy May a few items before the board for approval this evening first huge shout out to Tony Cornell teacher of 33 years and has announced her retirement at the end of this school year so we wish her all the best and appreciate all that she has done for our kids most uh most recently at air Elementary also on the classified side Glenda Kelch health aide at Sherwood Elementary and 24 years of service there Glenda announced her intent to resign for the purpose of retirement earlier this week and we certainly wish her all the best in her future endeavors and in retirement moving on you'll notice a number of appointments listed and would just reiterate to the board that these
033are all replacing positions of individuals who've either resigned retired and are no longer with us no additional ftes to report this month there are uh there's only six days left of school but we still have some additional Subs that we're approving so we're excited to bring them in and you'll see that later in the report and then the the only additional item is an attachment for a revised job description for what used to be our media specialist the title has changed the course of study was presented to the board earlier this year and so we always in the sequence of those kinds of things like to revisit those job descriptions make sure they're updated any questions very good thank you thank you next up teaching and learning curriculum good evening tonight our first two items
034are for the consent agenda it's we have our Innovation course of study and our school fees our Innovation course of study has been on review in the teaching and learning department since April 19th I did provide an updated list of resources and brief explanation of zela Zello our career awareness tool I'm not sure if you were able to get those tonight but they were in the PDF okay I want to make sure and then our school fees have been updated for the school year any of the costs that we have are primarily due to inflation and just Rising costs of the consumables something that we're seeing has a trend Across the Nation um our next two items we have been busy in teaching and learning thanks to Betsy and her team with the special education
035department and working with our preschool course of study we have never formally presented a preschool for course of study but in the air of transparency we wanted to share that so that you could see what we're doing with our students and then we're also including in here our course of study for wellness this has been kind of a labor of love really initially I think that was also started by Betsy but then with curriculum and the lens that Bob was able to bring we were able to bring teachers counselors together to make sure that we had a course of study that reflected really those characteristics that we see in a portion of a learner and looking at those leadership characteristics and things that we really want to grow and expand on as students go through
036our courses so those two will be on review until our next board meeting on June 28th so I respectfully ask for approval of the first two items and then those two will be on review any questions next up teaching and learning student services good evening I just have two items uh this evening 11.1 is a Hamilton County Educational Service Center contract and this is a contract that was has been developed to support the services at Immaculate Heart of Mary School which is located in our district boundaries and we share a federal fund allocation which is the American Rescue plan fund they plan to use the amount that has been allocated to them it's fifteen thousand seven hundred and seven dollars and ninety seven cents they're going to be using that for Behavior consultation and coaching
037in their building for the remainder of or they have been using that for this past semester um item 11.2 is a resolution agreement and this is agreement an agreement for your approval tonight for resolution of a student matter that is required to be confidential pursuant to idea and FERPA it is recommended the board approve 11.1 11.2 related to the agreement and the IHM contract thank you item 12.0 Treasures update a treasurer's agenda tonight is the resolution from the Hamilton County Auditor accepting the amounts and rates as determined by the county budget commission and authorizing the necessary tax levies and certifying them to the county auditor and as you could see in your agenda that that report is prepared by the county and sent to the board of education for their approval does have all of
038our tax rates listed out as long as as well as the taxes generated by each Levy moving on to the second item on the treasurer's agenda is the five-year forecast item and if we could we do have a short PowerPoint with it so the department of the Ohio Department of Education requires school districts to submit a five-year forecast which of the general operating fund of the district the first submission of the school year is now due in November with an update due at the end of May and this tonight is the update to the original five-year forecast and it's important to note that the five-year forecast only includes our District's general fund one of the things that I want to talk about is to remind everyone that the five-year forecast is a planning tool it's
039somewhat it's somewhat like a picture or snapshot of what we're doing at one point in time and it paints a picture of what could happen in the future um based upon known Trends and known things and it also has to make certain assumptions and predictions of what may happen in the future in other words it's a living document that becomes outdated once any additional information has come to light so as we know as we go throughout the school year we get new information about the state budget we get new information employees come and go they make a little bit uh not everyone makes the same on the teacher salary schedule so throughout the year events happen that change what's in the forecast so as such The Five-Year forecast is a good planning to work best
040and will change periodically based as updated information becomes available again it's a planning document not a set in stone road map when we prepared this forecast we must make assumptions about future revenues and expenditures again basing them on past Trends and what knowledge we have at this point of future revenues and expenditures making those assumptions can be very challenging at times because there are factors and revenues and expenditures that we have no control over so to give you if we move on to the next slide you can see some of the challenges that we have when you look at the first two we have no control over the state budget and right now a new biennial budget is being discussed in Columbus and we have no control over that we can make our best guess
041based upon past Trends we can take a look at some of the simulations that are out right now but we have no certainty right now of what our state revenues will be at one point I don't know if and it's been since I've been at Forest Hills our budget was cut mid-year it was cut in March so we were cut 1.6 million dollars in March of that year so the state budget even once granted can be adjusted in the middle of the budget so again that's a challenge to forecast and the first two you see up there the state Foundation payments and of course our property and Tiff payments make up 90 percent of our budget and of course we don't have a lot of control over what the county auditor puts in his reappraisals
042and his updates as we go through that so those two assumptions we have to look at for example to forecast new construction we look at what the rate of increase has been in the past so again but just because it's an average rate of new construction in the past doesn't mean that's going to be exactly that in the future some of the things we can partially control and that's with the administrative team and of course the superintendent it's all of us working together as a team and Personnel what are the Staffing levels and that depends pretty much on the challenges that students bring to the district as to what staff we need also we are now in the midst of a negotiating our agreements so why to forecast salaries and benefits I look at past
043Trends and forecast it forward that doesn't mean that's what it's going to be in the future and very soon as we're working with our unions we are going to have some certainty to come to what that is and at that point we can adjust the five-year forecast and plan from there as we go forward so those are a couple of the big things that are very challenging and some of the challenges that we look at and you know the forecast is only as good as its assumptions so we do our best but sometimes changes come up moving on to the next slide one of the things I always like to point out and I know I said it when I first started talking The Five-Year forecast is only forecasting the general fund it's only forecasting
044what is highlighted in green up there it is not none of the other funds are in there most of the other funds are special purpose funds which means they have to be spent on certain things grants have Grant conditions and you have to follow them food service dollars can only be spent in the cafeteria the pi Levy the new Pi Levy can only be spent on Capital assets but just because these funds are not in the five-year forecast doesn't mean that they don't influence it from time to time and I highlighted the sir funds down there we just have a short amount of short amount of Esser funds left however we were able to use Esser funds for continuity of services so we were able to move the payment of some salaries and wages out
045of the general fund to the yeser funds um again kova was a big surprise and certainly not something that was in the original assumptions for a five-year forecast before then but anyhow we are thankful for the covet funds that we did get and we were able to make good use of them so we didn't move um starting in fiscal year 21. if you look back at the past forecasts you're going to see that salaries and um benefits decreased and that's simply because it decreased in the forecast but we used Esser funds to pay for those now that we're running out of vesser funds we are starting we're going to have to move those salaries and wages back to the general fund and that is in the forecast but again the forecast is only um on
046the general fund so moving on to the next slide we see a much better forecast than I was able to bring to you in November so as we look at this we see the three past years and five years going forward the three past years are actuals what really happened the blue bars revenues the red bar is expenditures and the line is cash balance so what you see is you see the revenues fairly static throughout the first three years first four years excuse me and then we move into our fiscal year 24 and 25 and you see the the blue bar begin to go up and that shows the um that is our Levy funds coming in the last three years of the forecast again the revenues are pretty flat so why does the levy
047revenues come in over two years because our fiscal year runs July 1 through June 30. property taxes are levied and collected on a calendar year basis so the new Levy in our fiscal year will have a fall our fiscal year 24 coming up we'll have a fall property tax settlement and that will not include the new Levy and then we'll have a spring one which will include a half year of the new Levy so you get out of the additional 8.3 million that the new Levy raises will get 4.1 in fiscal year 24 and then the next year we'll get the whole 8.3 so that's how it works and then it continues at 8.3 annually through the life of the levy so you see those blue jars bars jump up for um uh two years
048so obviously moving on to the next slide what makes this look so different well of course it was the May 2nd Levy and as I've already said the um it was a combination Levy and what you will see in the this forecast is only the 5.4 mils that's what goes in the general fund the 1.5 mils will go in the permanent Improvement fund and I know Mrs Jonas sent an email earlier and I think it's a good idea that now we are getting those Levy funds in there that perhaps we should present more detail in our financial report and I think that's a good idea so we'll we'll start to add that people are very interested and and rightly so and what we are doing with those funds and how we're able to improve our
049buildings and maintain them so good good suggestion we'll make sure that gets put in there again the levy also included 750 000 in reductions so moving on to the next slide what are the main differences since May is an update what happened between May and November how did the forecast change well revenues actually went up by 1.6 percent um which is good news mainly due to we had a huge increase in our attorney negotiated Board of revision settlements so this year all told we took in 000. in attorney negotiated Board of revision settlements Now where's this trend been I only had Trend trended a hundred thousand because if you look back at past years some years we've gotten twelve thousand the highest we've ever gotten in the last five years has been 200 000. so
050of course I trended at what I thought was conservative at a hundred thousand but instead we really did well and it was mainly due to one case there was one case that settled for 667 000. so it was mainly one case these we don't typically have a huge number of these typically less than 10 per year and unfortunately I've had to take this Revenue Source out of the five-year forecast because House Bill 126 which was passed just last year has negated and does no longer allows us to settle outside Board of revision and not only that we cannot challenge property values that's gone up used to be we could challenge any property values and here in this District we looked at commercial properties which had us a sale that resulted in over a fifty thousand
051dollar increase in assessed value the new law takes that to it has to be 500 000 in True Value so in market value and ten percent higher than what the auditor currently has it valued at so that's literally gonna We're not gonna see um much revenue from Board of revision and we will not be allowed to settle outside of the actual Board of revision at all so that that Revenue stream has been taken out of the five-year forecast um again the new funding model continues to be implemented and we find out more about it as the months go along and we've got higher increases in our transportation funds that than we expected in November so that was about 000. so those were the two main reasons for the revenue increases like I said I did
052not and those were the two main reasons for the revenue increases in fiscal year 23. I did not Trend forward the board of revision settlements I did Trend forward the remaining Revenue increases included in the nutrients which will rise them forward up a little bit um also included of course was the new Levy which just passed and again I explained the first year gets a half a year years fiscal years 25 through 27 gets the entire annual amount so over the five-year forecast this had a positive 28.7 million dollars when you add up all the time all the years of new Levy increases so it was a 28.7 million positive impact on our cash balance due to the new Levy throughout the life of the forecast looking at fiscal year 23 on the slide there
053it expenditures from November to May decreased by 1.7 percent a lot of that is um in a timing difference we have a large amount of encumbrances still outstanding that may not be paid by the end of the year most notably we have the buses that we ordered there's almost 600 000 in buses that we po that we were hoping to get delivered this year John did come up with some good news last week he told me he thinks we're going to have them by August but that will put them in the next fiscal year again Steve is having some supply chain issues as well still in technology um but with that we also ask we give our departments budgets and they don't spend them if they don't have to and so that's returned to the
054general fund so there were some in um for some budget efficiencies which went into the savings and expenditures so looking out through the next the forecast that projects years fiscal years 24 through 27 what are the changes from November well the first one isn't a change I just want to remind you that the inflationary increases depending on which line it is and you can look through the whole 22 pages of the notes and assumptions if you really want to if you're having insomnia and really want to go to sleep but it does discuss each line and the increases in each line so they range from two to four percent throughout the current five-year forecast and the other thing as we got the new Levy we had not yet identified any cuts to be put in
055the five-year forecast and as part of the Levee scenario we identified 750 000 in Cuts annually that will stay out of the five-year forecast for every year over the next 40 projected years so that had a three million dollar positive impact on cash balance and also part of the um pi a plan was to move some Capital expenditures from the general fund to Pi I only put in 750 000 to move mainly in technology expenditures now this is one of those things where the levy just passed and forecast has to be filed by the end of March so we had two weeks to put this in here this is where I think that the facilities committee the board Larry and I we all have some work to do because I think there are a lot
056of scenarios we can look at there one of the things we might want to look at is Cash flowing what we move from the general fund to the pi expenditures because we know there are a lot of roofs that needs attention now so to get more money to that in the beginning but that's an example of how once we have some time to sit back and plan get updated numbers because inflation is marching on in terms of the costs that are in our preventive maintenance plan but that's an example of where the five-year forecast would change based upon priorities of the administration and the board certainly we could do some things there but that is an assumption that's in there right now but again one that could change so that is the update from May
057to November typically I go over all the district statistics but I think with the levy everyone has heard them 15 times a week so I skipped that for tonight but I do think that Forest Hills remains a strong School District who has below average cost and above average performance and I've listed several things there on the screen to show that we're certainly a good return on investment a good bang for our residence dollar so that said are there any questions before I move on to the monthly report member you want to take the floor go ahead sir where do we find the 750 000 in reductions on the new five-year forecast if you look in the capital outlay item um okay it's in capital outlay yeah and did we on page 16 it looks like
058the ADM or fiscal year 22 was left off is that just which page 16. just that graph at the bottom should we have no um you know this is a model in terms of software so so I think what this is just showing what the the past has been it's not showing the projective forward but I think if you look if I find the page sorry if you look at um page eight you will find the district educated enrollment moving forward and those are the same numbers that were in the November report and just to clarify a little bit because I know this is it has been a question it's something that you and I have discussed um just from that graph on page eight it does show enrollment is declining um I know that
059was you know some questions that people have had you know over the last couple of months and I guess if you look at it over a 10-year period it might not appear that way but over a 20-year period starting from 2002 to current it definitely shows us losing about 500 students and why I think that's a significant to note is when was it 1999 that Nagel they began at Nagel you're predating me a little bit then sorry but but then I guess that's the thing because I know that's been a topic a lot of people have been talking about and you and I had discussed that and I believe it was the emiss report you had sent without information and you noted that that was the most accurate student enrollment capture that we have okay
060but but that is a true thing over the 20-year period we definitely have had student enrollment declined we have had student enrollment decline they're you know like you and I have discussed there's a lot of other factors that go into that and um if you go back and I know again I wasn't Treasurer here but my own Sons at times when the enrollment was really high the entire fifth grade at Wilson my son was at Wilson during those years there were the in the entire fifth grade was in the parking lot and modulars so we would need to and I think we need to do this too and ex good exercise I've already talked to John about I think we need to look at the footprint of our buildings and see what the rooms are
061and what those rooms are being used for to see if there's any efficiencies to be gained there but I think too and Betsy could talk more to this I mean with the special education there's been more mandates from them so a little bit more call for rooms and places for people to meet so but it does it deserves it certainly deserves study for efficiencies yeah and you know I've talked about that also important to note that when you look at the numbers that are in um on page eight here that is the district educated um uh enrollment it does not include preschool preschool fund and the enrollment on that page shows what the state uses on a per pupil basis to calculate our funding State doesn't use the preschool numbers are not in there we
062do get preschool funds but not buy up per pupil enrollment in this on this particular page and so enrollment therefore is an important factor when it comes to State funding absolutely it it is and you know what again that would be that would be a whole four hour thing because unfortunately the state runs through a formula to determine funding and then they said oh this District if we use this new formula they got more last year so we're basically on the guarantee to get the same amount we got the year before so they don't really use the formula for us but that's one of the reasons we need to keep our eye on what the formula ends up being unfortunately it doesn't usually help wealthier districts or higher income districts are they still messing around
063with that formula or is it finalized now um they're still messing around with the budget so you know I think the ode has almost everything implemented in terms of which count they're going to use when and so on and so forth but but again it's we'll probably know June 30 as to how much we're going to get okay Alana to the point of enrollment is down and I know that was uh a concern that people had um but to equate that to um well why are we spending this much doesn't account for things like inflation it doesn't account for the difference in costs and benefits salaries as people progress in their career and that sort of thing correct yeah one of the things that I do like to point to and that's a good point
064I'd like to look at the cost per pupil or calls per pupil remains low and cost for people is actually total cost minus some capital and debt costs but total operational costs divided by enrollment so using the enrollment number it it is relative then that we are enrollment is a factor in that cost per pupil so I think that that shows our costs for people being low that shows that maybe we have adjusted with that enrollment but I think we do need to look at our spaces to understand all this a little bit better I know we had talked about doing like a big Finance meeting maybe like a a retreat I think that would be a really good idea I think it would help the community better understand as well as the board so
065I would definitely be in favor of something like that okay great oh I would be too yes sir yeah you do like to talk numbers with me and I appreciate that any other questions I just have a couple questions here as I'm flipping through the document that you were talking about on page um so this page with the missing graph here you did say it was missing the total ADM number right and so I could find that on page eight yes the page eight shows it shows all the district educated enrollment so that's the green bar though correct or no I'm sorry I didn't hear your last so is the the district educated enrollment number at 67.97 yes on page eight is the 6797 the green bar on what page was that on sorry page
06616 page 16. basically it'll show both of the graphs being exactly the same number I'm not sure that's correct so I'm looking for the total idiom the total I think the the model has left off ADM because the reason ADM was on here is in past years they use ADM to calculate funding I can get you those numbers though well I just wanted to clarify that for everybody out there watching it's not the same number I don't know yeah it probably comes from what it says on the cup report too 67.96.75 total ADM in total District educated enrollment so there's two separate numbers that need to be updated on that graph right on page 16. I mean I can add if you want it but the reason it's left off in 22 is going forward
067it's just going to be District educated enrollment so this is a model that is comes from a company so it's not something that was left off it's something that they did purposely but certainly if you'd like to see that ADM number on there I can pull it and add it to the um well yep for all the numbers people out there it might be nice to have that on there okay so I'll make a note of that we just don't know what that number is right now right I don't have it in my head but I can certainly find it and email it later any other questions just another comment regarding the the pi funds when you were talking about the money being over being moved over to the pi fund you said 750 is
068moved over is that 775 or 775 okay and so is this after Levy or before Levy it starts in fiscal year 24. okay so 24. so based on this plan that Larry had worked on with John with the the maintenance plan that everybody knows about that's out there we have probably 800 000 worth of Replacements roof replacement roof repairs roof buses pavement so um I just want to make sure just to clarify that these items were the items that we were talking about through the levy scenario that were going to be paid out of the permanent Improvement fund and so just just to reiterate that you know we had planned for 800 000 right off the bat and this list can constitutes a 12 million dollar 12 million dollars right yes and we will be
069able to make that okay great thank you hopefully we'll be able to do a little bit more just to clarify that thank you very much you're welcome anybody else okay actually can I ask one more question sure just you know when I was looking at the five-year forecast and you know comparing everything again I know it's just a planning tool but I guess just really quick because I was confused the the operating Levy scenarios that we had gotten it almost seems like I mean I guess because you adjust for the levy amounts and then we're then we're doing a different or we're taking less of a percentage of expenses in May than we did in November so is that's why there's going to be that big increase yeah it's almost in 27 what we have
070is almost like double of what the scenario was so that's why I just the numbers are just really confusing I guess and I don't want you to sit down and talk about yeah because it would have been maybe I'd have to pull the assumptions but we can sit down and reconcile that okay I'd appreciate that well good yeah sure any other questions no more questions okay we'll move on yep um these are the reports for April um the April reports and as always uh the first page in the treasures reports donations and we do appreciate appreciate um all of donations no matter how small summer small some are big we appreciate from residents businesses and everyone who does pitch in to help help our schools moving on to Item B you see the statement of
071board accounts there and again that is all funds you it has three columns there starts with the beginning balance at the beginning of the year July 1 2022 receipts for the year to date ended April 30th 2023 expenditures again for the same time period July 1 through April 30th 2023 and where we stand right now in terms of fund balance for each of our funds moving on to um item C this is only the general fund so this matches the The Five-Year forecast in terms of line items and with our fiscal year to date we have received 78 million of our revenues again one of the board members pointed out when are we going to get our our Tiff payment and our Homestead roll back this typically will go back and forth between April and
072May and we did not get them by April 30th but we did get them the first couple weeks of May so every year it kind of goes back and forth depending on timing at the state and timing of property tax and timing for Anderson Township to get us that tip Revenue so it just doesn't come When the Levy or I'm sorry when the property tax money comes in no they have over 30 days to calculate that do the calculations and get us the check so it doesn't come in the same time as the that the check for the Tiff revenues actually comes from Anderson Township the property taxes come of course from Hamilton County so moving on to expenditures so the next item you have expenditures but DNE there general fund first by function and
073then by expense line item as you can see as I talked about earlier there's a large amount of encumbrances outstanding 4.1 million and with 83 percent of the Year passed to date we have either spent or encumbered 82 percent of our budget moving on to the next page you will see the bank account reconciliation at the end of April item G is our appropriation adjustments for the year and as you can see there the change in Appropriations in Food Service special trusts uniform school supplies is what the state calls school fees so again miscellaneous state grants and a couple more grants there and the changes were due to increases in decreases in terms of receipt of Grants or allocations and moving on to the last approval certification of funds again we have APO that was
074not processed prior to the expenditure and therefore it must come to the board for approval and if you see that there that says services for IHM and that money does come to Forest Hills but it is only for IHM and Forest Hills is the Fiscal Agent for the state funds that go to them so it is funds that can only be spent for them that said I respectfully request that you approve the treasurer's items as part of the consent agenda which is items 8.1 through 10.3 and then I believe we pick back up with uh 11.1 [Music] through 12.3 I'll make a motion to approve the consent agenda items 8.1 to 10.3 and then 11.1 to 12.3 second Mr Bibb yes Dr Rasmussen yes Mrs Jonas yes Mrs hosfeld yes thank you for that very
075very lengthy uh sorry to take so much of your time thank you moving on to 13.0 board correspondence and discussion any board member would like to take the floor now I have some comments to make um and a lot of it is going to be redundant so and Stacy's not here now but I just wanted to start by thanking her and her her team um for all of the work they do I was not able to attend the Forest Hills 5K this weekend but I um I saw the pictures and it was just absolutely amazing every time I've been there it's amazing um and onto the levy committee we heard a lot of the same names that Stacy thanked when we got to the levy committee as well so Amy Heist back there is one
076of them and someone in our community pointed out to me how she was at every single Levy meeting it seemed and then that passed yay and immediately went to the 5K and handled that like a like a pro so thank you for all your work and just continued support for the kids in this District so I see you back there thanks and also Michelle Easton right there next to her I cannot imagine being a treasurer for a levy campaign uh just a school board campaigns are are interesting um and so thank you very much for all of your your effort there as well and to Tom and Amy Miller um and Sarah mcgo also same thing and I also wanted to thank all of the kids that came out last month the parents that came
077out last month the teachers the staff that have come out every month in spoken in support of of the levy and what it means to our community and I also want to thank my board colleagues you know for giving this vote to the community to to decide what we want our district to look like so I know that it's difficult and you know when we sit at this table and in these seats we start to see things a little differently so I'm just really I just wanted to take a moment to express my gratitude to the four of you um and to Larry you're wrapping up your first school year with us so um thank you I just want you to know how appreciative I am of you and everything that you did to help
078get this Levy over the hump but not just that everything else as well um and to Alana the same thing I know I said this I've said this at multiple meetings these people are working all day their their normal job and then hitting the homes and and going to all of these meetings afterwards and you know they're not getting paid overtime so um it doesn't go unnoticed and I just want to expend my extend my gratitude to all of you um oh and Dave Spencer he's not here I saw him sneak out maybe he doesn't want to be embarrassed but he was one of the first people I met when I got involved in the district and I just cannot express there's not a person that has anything bad to say about that man um
079and Larry said it best when he said you know this is truly our loss in loveland's gain so my Broadwater I did send him a text to tell him I am very upset with him and I reject this this move but in all seriousness the kids even when you talk to the students I mean that man is a Treasurer and it is going to be a huge loss so big shoes to fill there but so I just wanted to take a minute to just say all of that and kind of express some gratitude to everyone Kim you were out at all of those meetings also um so anyway thank you thank you anybody else I just thank everybody that volunteered I mean it was a lot of work for you guys the staff the volunteers
080the kids the parents teachers you guys are kudos to you all it's not easy campaigning I had gotten your email about the solar panels and I just wanted to let you know that I had forwarded to our operations director and he's looking into it and he's got a meeting I think in Lakota in a couple of weeks and they have solar panels so he we are actively looking into that um where are we where do we stand with the business advisory committee or creating yes we are working together and I think we have some names so I think it's now that we have the levy and we know what it is I think we can move forward with getting some dates set up I don't know if the summer is good for people to set
081up with if people will be gone for vacation but we can certainly get together and come up with some dates okay and I don't know Larry what you guys have planned for the June meeting but is there any way that we could maybe go over the cup report the new updated one sure at the June meeting sure okay and then remember the June meeting is moved to the 28th because we're closing the books end of the year okay okay and then a request can we get another SRO or how do we go about doing that or maybe one two or three yeah I mean look at the budget that that's one of those assumptions that would change but as you can pulling off and not because our one SRO operates all nine of our buildings
082IHM and then do they do Miami Valley as well do you know just IHM no I'm sure do we share the cost at all with IHM the cost is actually actually the township pays for the SRO they actually put it in a few years back when they went for a police Levy and that was part of of the levy promise okay are there any grants out there that we could go after to get a couple sros in the district we moved out of this house portion of the budget kind of working its way I don't know there's been requests for it to go back in but we haven't we don't know where that's at okay is that Governor dewine originally had requested that there be SRO money okay so it's it's we won't know for
083another month but that's something we'll actively try attempt to pursue I guess maybe over the summer we will okay on this negotiations okay sorry all right no other questions item 14.0 adjournment next scheduled meeting for the board of education is on June 28 2023 do I have a motion I'll make a motion to adjourn second Mrs Jonas yes Dr Rasmussen yes Mr Bibb yes Mrs Hospital yes thank you all for coming