001We are returning from executive session. Um, we will now reconvene in open session. May I have a motion to consider the consent agenda? I'm >> I motion we consider the consent agenda, but also in doing so, um you might mention that Superintendent Kirby is joining us virtually. >> Is she there? Superintendent Kirby is joining us virtually this evening. So, she will just be listening, >> but but the motion is provided. >> Is there a second? >> And I'll second the motion. >> Is there any discussion? Uh I was very happy to see uh the big list of teachers who are being granted continuing contract um including uh Ms. Pratt who is a math teacher at Bombgardner uh and uh my daughter's trusted adult through the trusted adult uh uh initiative that the district does. And
002so I sent her an email today uh congratulating her on that and just great uh and a testament to the HR team uh you know retaining top talent in uh in the on the teacher side of things. So great work. >> Is there any other discussion? >> If no further discussion, Miss Leam, will you please call the role? >> Mr. Trimble. >> Yes. Mrs. Howard Prime. >> Yes. >> Mr. Hashkus Lily. >> Yes. >> Mrs. Kra. >> Yes. I will now turn it over to Superintendent Kirby or is she particip Chromebook or something over there. All right. Perhaps not. Uh we will move on to the second reading of policy 3122.01. Is there any discussion regarding the policy chief patent or no? >> Were there any changes? It says amended. Were there any actual like
003substantive changes from last time or is it the amendments are of the correct amended? Yeah. Policy. >> I didn't remember it saying amended last time. That's why I asked. But >> and then there's the second reading of policy 4122.01. Is there any discussion regarding that policy? No, both in support of Heights 100. Just administrative changes that have to be made. >> Yes. >> Related to that, >> we will now move on to the resolution authorizing memorandum of understanding with the educational administration administrative and professional staff counseling council. Would someone like to read the resolution? >> Oh, are we is this >> is this one that we read out loud? >> Let's see. Want me to read it? All right. Memorandum of understanding. This memorandum memorandum of understanding is entered into this 18th day of May
0042026 by the Cleveland Heights University Heights City School District Board of Education board and the Educational Administrative and Professional Staff Council EAPSC. Whereas there is a collective bargaining agreement CBA in effect between the parties from July 2025 through June 30th 2028. And whereas the board and EAPSC hereby agree to modify the CBA as stated therein. Now, therefore, it is hereby agreed that one, effective July 1st, 2026, the parties agree that the CVA is amended as follows. All other provisions of the CVA remain unchanged unless specified below. Should I continue? Do I have to read the Okay. All righty. Ratios administrative positions position contract days high school principal 260 1.36 1.38 1.40 1.42 Director of Research Data Assessment Scratch Director of Enrollment and Analytics 260 1.36 1.38 1.40 40 1.42. Um, director of student services, scratch.
005Director of curriculum and instruction 260 contract days 1.36 1.38 1.40 1.42 Director of Principal Leadership and Development 260 1.36 1.38 1.40 1.42 forward to >> as a just quick point of order. I I'm wondering if we only have to read the the ones that are changes. >> So just the position and the contract. >> So is it changes? Yes. >> Are the changes or the ones that are scratched out? >> I think just the yellows the yellows. >> Anything that's in yellow highlighted or like the scratched out or the one? >> Okay. So I would just move down to coordinator of curriculum and instruction. >> Correct. And then the changes that the the new title will be the coordinator of learning. >> Okay. Okay. So the ones that are scratched at the top and then
006the new titles underneath. >> Okay. So coordinator of curriculum and instruction now becomes coordinator of learning. >> Correct. >> Right. Um for 220 220 days and then 1.20 1.22 1.27 to 1.29. The coordinator of student services now becomes the coordinator of student development. Um for a contract 220 days 1.20 1.22 1.2 27 1.29. The coordinator of school success 220 contract days 1.20 1.22 1.27 1.29. And the supervisor of community and school partnerships >> is just eliminated. >> It's just eliminated. Okay. >> And the last one is on the next page is eliminated as well. >> Okay. So the operations manager is now eliminated. >> Yes. >> Okay. No. No credit for hours beyond master's degree if there's a asterric and thisou shall not have any what is that presidential nature um or effect beyond as
007described here in okay thank you um may I have a motion to approve or did I already did we do the second I'm sorry >> we did okay >> I think so late then will you please call the >> No we we didn't do the motion Oh, >> may I have a motion to approve the memorandum of understanding? >> I motion we approve the memorandum of understanding. >> I'll second. >> Any discussion? >> Um I would just like to say for anybody watching at home um because and Kathy, you did a fantastic job of reading through all of this. When you when you uh said that you would do it, I was like, "Yes, Kathy's going to do it." Um but um this is there was a a like Sean said a couple positions eliminated
008that were discussed uh in the last board meeting but this is primarily titles changing and that's why we theou has to be uh entered into to alter the contract um so because the the uh contract with these specifically lists specific position names and so um that's the reason for that the number of contract days with all the equivalent positions is the same. The levels for the steps uh for the equivalent positions is the same. There's no, you know, um funny business or fast moves getting pulled here or anything. It's it's, you know, arose by any other name sort of thing sort of stuff here. So, just wanted to say that for the recording. >> Thank you for the explanation. >> Miss Leam, will you please call the role? >> Mr. Turbo, >> yes. >> Mr.
009Hodkus Lily. >> Yes. >> Mrs. Howard Prime. >> Yes. >> Mrs. Krenshaw. >> Yes. >> And my apologies. It looks like I went out of order a little bit. Under the personnel section, um, may I have a motion to reaffirm the continued approval of the May 12th, 2026 resolution number three? >> What's this now? That was the resolution for um the heights 100. Um when you suspend um a policy, it automatically goes back into effect at the very next board meeting. And so we have to continue to to reaffirm that. >> Okay. >> And we'll have to do it again prior to the >> June meeting. Yes. >> You need a motion? >> Yes. May I have a motion to reaffirm the continued approval of the May 12th, 2026 resolution number three? >> So moved
010>> and I second the motion. >> There any discussion? >> If no further discussion, Miss Leam, will you please call the role? >> Mr. Trimbo, >> yes. >> Mrs. Howard Prime, >> yes. >> Mr. Hodgekas Lily, >> yes. >> Mrs. Krenshaw, >> yes. There is also um an approval of reassignments that is listed. Um so may I have a motion to approve the following reassignments >> which is number 10 under personnel. >> Yep. Without the asterisks. >> Yep. >> Uh so moved. >> Second. >> Is there any discussion? I do have a question regarding this. >> So, are these like normally like two-year contracts? Because I noticed some they were two years. Is it one year? >> This one is >> for the reassignments. >> Yeah. Once the name changes were um with theou then
011what we did is there where they fall back in their contract cycle is listed on there. >> Okay. >> So, yeah. So it's just so in other words like once you now that the you've approved the name changes now it goes into where they are in their new current change of their title and still they're still under contract cycle for there. >> Okay. All right. Thank you. >> Yes. >> Any other discussion? >> If no further discussion, Miss Leam, will you please call the role? >> Mr. Trimble, >> yes. >> Mr. Hodkas Lily. >> Yes. >> Mrs. Howard Primes. >> Yes. Mrs. Crunch. >> Yes. We will now move on to our work session to discuss transportation. >> Thank you. >> So, Mr. Gford um works with myself in the operations department, but the uh
012in human resources and as the director of business and operations, uh the transportation department falls under his preview. He has been working over the last several uh months to look at where we are in our transportation and is here to present to the board uh an update on where we are in um uh through our transportation um team. All right. Yeah. Great. Thank you. Thank you so much for giving me the opportunity to um give you an idea of where we are currently uh with transportation and some uh some possible recommendations um of how we can implement some efficiencies uh going forward in three areas of uh of transportation where costs have risen uh significantly uh from what from what I can see year-over-year and I think there's some efficiencies we might be able to
013imple implement there and uh certainly happy to do that if if you guys think um that's the right thing to do. Three areas that we'll talk about and this and Miss Kirby asked me to do these three different analysis. Um one was on uh intra district um transportation like within our geographic boundaries. Is there anything we could do within that realm um to control costs? Another was um under the Mckin Vinto provision which has to do with um students who are uh experiencing homelessness and is there something within that realm where we could potentially implement some efficiencies to control costs and another was the outofd district placements uh that we have which is you know students we send would send to learner or um a number of different um out of district placements. Is there
014something there that we can uh uh control and implement some efficiencies? So I just want to share with you our current state and some uh potential um opportunities that we might have there to reduce costs. All right. So the first analysis is the intra district. So I estimate um based on um looking at data within the transportation department that this year we had anywhere between 24 and 30 students and it fluctuates um uh almost you know sometimes week to week, month to month that in the district we would utilize outside transportation and we use two different companies for outside transportation Suburban and A andd their vendors and many many districts use them. Almost every district uses Suburban. They're very large. Um >> it's one of those things that once you see a Suburban van and
015you recognize it, you see them everywhere. >> Right. Exactly. One of those things, right? Exactly. And uh we actually um were doing enough with outside vendors with uh with vans just because you just can't handle everything with yellow school buses that we had to supplement that even with um another company uh A and D. So, uh, intra district, um, with a number of students that, um, that we transport to our own schools now. Okay? Not outside, but these are students that you, uh, pick up and bring to any one of our schools. Just pick one. And that um is a little over $26,000 a month that we spend um on that outside transportation between those two companies to transport students um with uh with special needs with mobility issues uh potentially to one of our
016schools. And that's the first uh area that um I attacked with uh Curtis Washington, who's our supervisor, and Vanza Banttom, who's our routing specialist. and and I was like, "Can we, you know, take this on ourselves?" And the answer was yes. When I first got here, uh, one of the very first things I did is I bought bought three brand new vans because the vans that we had, um, I didn't think were uh, safe for students. So, we bought three vans and we use them for all kinds of different things now. Um but specifically we would use them um uh to supplement um this endeavor which would be to transport those students to our schools. What would we have to do? Why why weren't we doing that already? Well um that you have to have
017drivers for the vans, right? Van drivers. And so we are working with um the uh local 617 which um van drivers would be a part of. Bus drivers are a part of it now. And um we're going to be working with um uh Bertha Picket, who's the president, to develop anou that would establish rates, pay rates for van drivers. And once that's established, of course, it would be brought uh to the board uh for approval. And then we could hire van drivers that would again use our be able to drive our three vans that we currently have. And then we also have a bus with a lift that we could utilize to transport students that might have mobility issues. And those 25 between 25 and 30 students we would immediately be able to recapture um
018with our own services. So I believe um we could uh potentially defay most of this cost although obviously we would have costs of drivers and fuel uh things like that. So it might not look exactly like that number but but close I would think. So that's the first analysis um uh that I performed and and I think there's some um some really um good efficiencies that we can implement. >> Sam, could I >> Sure. >> I am still I uh excuse my um ignorance. Why what's the intrais like what is the use case for intrad district and why is that broken out from our typical bus routes you know? So can you tell me what these 30 kids are? >> Sure. So they would uh be students with special needs that for one reason or
019another could not ride on regular yellow bus transportation. And so you have to provide a different mode of transportation to transport them to school. And that's literally the only reason uh you you would do that. If they could ride our regular buses, they would 100%. >> Did I answer your question, Tom? >> Absolutely. And the the vans, just for um all of our just sort of like collective imagination, uh how many people fit inside of the vans? What do they sort of look like when they're driving around town? >> White uh Ford Transit vans? >> Yes, they're very nice. You guys did too. >> Phil, I'm going to get you out there. Um so um yeah and there um eight total people can be on the van the driver being one of them >> and
020a CDL license is not required >> that is not required a clean driving record um and obviously passing a BCI FBI uh that sort of thing to be a regular employee with the district. Anyway, the next analysis was within um the McKini Vento provision which I described to you um as being that uh federal program that um ensures that students who are um experiencing homelessness are afforded transportation to uh to school. And um we have uh a unfortunately as every district uh does unfortunately students experiencing homelessness is a is we have great sympathy for that of course. Um, but we have uh quite a few unfortunately in this time and it's probably gone up over over the years. But currently our monthly cost with that with transportation associated with this provision is um almost $35,000
021a month. And um let me just describe what how someone might qualify for Mckin Vento um transportation. So, a student in a family is living in Cleveland Heights and they declare homelessness, but then they move to, I don't know, North Ridgeville. I'll give you a real example without any uh PII, personally identifiable information, move to um uh North Ridgeville, and they want to continue to go to Cleveland Heights schools. Cleveland Heights is responsible for transporting that that student or students happens to be two students in this case. However, in doing so, we can ask North Ridgeville schools for half of the cost of that transportation. And um it has been uh over the years where districts have essentially kind of paid their own freight because you don't know as a district. If I say, "Okay,
022North Ridgeville, you know, you're going to you have to pay half." North Ridgeville could have more students living here that they're paying their own freight for. And so then it would be offbalance and we would be paying them more than they would be paying us. So everyone kind of just paid their own freight. But in this environment, I have been advised from consultants from the ESC and others that everyone's going to be billing everyone coming up because you just have to. So um under that thought and we are going to do that. Um let me just tell you with the um North Ridgeville and you can strike a balance. there's, you know, I wouldn't call them like deals that you make, but um agreements. So, under that North Ridgeville situation, we drive the student there
023and they drive them back. So, we don't have to bill anybody or invoice anything. We all we just participate in half of the process. And so, for example, I'm sure uh that we might have uh students with um Mckin Vento. In fact, I know that because it's right on here. you can see it um in South Uklid. Okay, but South Uklid, they may have students here too. And so when we contact them and say, "Hey, you know, we have students living in your district and we're going to be um you know, invoicing and just want to talk to you about it." And we'll do that, make that connection. They may say, "Well, okay. Uh you know, we have three with you." And they'll say, "Well, we have three with you." Then we would probably walk
024we walk away, right? Because every it'd be a wash. Um but it may not be that. And so we'll we'll kind of invoice accordingly uh from there. But that that's that's work and um I'll work with Curtis and Vanessa on that. We'll develop either a monthly or a bimonthly that we will do. I think they were doing a quarterly um uh previously. >> Angel, from a from a finance perspective, does this add a lot of burden or anything? I mean, from your team's perspective, what does this do? >> Oh, it doesn't add burden to our team. um we would get that information from um transportation. Um and I think word has kind of gotten out. So I I know I've heard from at least one >> it's just more like APA stuff happening or just
025sending bills and paying bills. >> Yeah. >> So I I mean and so everyone has um has this going on. So there'll be some um give and take, but it's it's around 17,000 a month, which would be half. So that's about half of 34, right? That's what you could potentially expect if um uh if you build and you were actually paid. Any questions on Mckin Vento? >> So uh by that we are expecting that we have we will be able to bill more than we get build. We don't know. >> Um we don't know that. And that and that's the um the unknown. >> Um as an example, the the student students um from North Ridgeville, we had no idea they were had never been our students before and they but they were living in
026this community and and we had no idea they were here until they told us they were, right? Cuz they had never been our students previously. And so that's kind of that that unknown um part of uh Mckin Vento and probably why most districts for the longest time uh just kind of you know quote unquote paid their own uh uh their own freight on those and we just dealt with what you had. But now it's to the point where obviously everyone's facing different uh types of financial issues and so that's why the invoicing will take place. But when it all shakes out, I'm not I'm not sure exactly what it will look like. So um some options like what what are our options um with these different um analysis um that we did. So the first
027one is obviously we're going to try and uh take this on ourselves with our own our intra district with our vans and our bus and we think we uh we think we can do it and um adding uh van drivers and and that will be a great success um uh for us uh for us there with some pretty large um annual savings if we can uh if we can pull it off the way we think we can. the McKini Vento is a little bit um kind of unknown, nebulous where it's I list it as possible monthly, right? Because we really uh we really don't know. And some of the things that you can do within um Mckin Vento that um are possibilities that reduce costs for districts are you can offer families RTA passes. You
028can offer families um parental contracts where you would pay them uh the um uh what's the what's it called? The um >> payment or >> sorry >> the payment and live. No, not payment, Lou. Um, the parental contract is the What am I trying to think of? The >> like a stipen. >> Stipen. >> Well, yeah, I'm screwing this up. Um, no, it's the the rate that's established by the um the government for mileage. Yeah, it is like for your tax, >> right? So, um a certain um uh uh amount per mile. I think right now it's 80 or 84 cents based on the price of fuel. So, you can uh enter into parental contracts um with uh with families. And you know, if if one of those two things work for a family, like
029a a bus pass is very flexible um and usable at any time. And a parental contract is a way uh for families to um um uh participate in transportation of their student and um and make some money that way. Um, but it it may neither of those two um situations may work for a family and so you're you're kind of back to that van transportation uh from the vendors. So that's why it's possible um savings. But let's say all of that worked out and um so annually close to 500,000 in savings if all of that worked out and then over 5 years um quite a bit more um than that. Any questions on those uh different analysis? I have some other things that >> Do you think the three vans that are van fleet is
030enough to um >> sustain the your analysis of >> the the inter district? I do. >> Okay. >> Um because there'll be the three vans and a bus. >> So, uh we'll be able to do some things um uh there as well. We'll be looking at every case uh individually to see if we can um bring students um onto buses. Um bring students to uh regular bus stops, everything within um the realm of being safe um for students, but we're going to we're going to look at every um every case individually. In my quick cursory googling, uh it doesn't appear that there's any like maximum distance for McKenna vent. Like there's no in the act. It doesn't specify a max distance. Like we could some I mean it would be like technically probably prohibitive to
031try to drive somebody down or pick a kid up in Columbus and drive them up here every morning. But it seems like by the letter of the law, it might be like a technically feasible thing for somebody to ask for. >> Under circumstances like that, you really start to analyze what's best for the student. >> Yeah. >> And four hours a day >> on the road the best thing for a student. Likely not. And that's why something like that that sort of distance likely would not work. >> Yeah. >> For anybody. And that and and you could, I would say, prove that pretty easily. that the the district in which they likely live would be able to offer the same services and more educational time based on 4 hours a day or more uh in
032a van. >> Interesting. So out of district placement that was that um the last um analysis I did that I want to share some information with you about um sports and um just you know the ratios of of how we um the students we transport but the out of district placement. So you can see all of the different out of district placements that we um send students to and these are uh students with special particular uh special needs. And it can be anywhere from, you know, going to Westlake to um going uh downtown uh potentially. Oops, I'm sorry. I didn't know I had a touchcreen. How about that? Wow. Hey, Mark Brown. Thank you, man. um so downtown to somewhere like um uh Monarch as an example or to Independence uh where where New Story
033is. So what we're hoping to be able to do is engage in shared services with other districts that are kind of contiguous to Cleveland Heights. So, on the 21st, um, Miss Kirby, myself, and Angel, I don't know if you're on that call, but I know Curtis is, and we're going to, um, we're on a Zoom with other superintendents and other transportation directors of, uh, like schools to see if there's a way that we can share services. So, if you're sending a bus or a van to achievement centers of Westlake, okay, you do it. This is just one possible example. You do it first quarter, we'll do it second quarter. You know, next district will do it third quarter, next district might do it fourth quarter. So that would kind of be the I don't know
034the framework that we would try and establish to again um uh shave off some of the cost related to the out of district placement. Also, we're hoping to potentially as we're um uh uh uh utilizing our vans for our intra district if there's a way to um uh to transport some of these students also that might be inside of uh or possible within a route. And believe me, uh we have people in the transportation department where their um title is routing specialist. And let me tell you, they are I mean these people, I mean, they are so good at what they do. It's amazing to watch them work. And we might be able to fold this in uh into that as well. Um again, just to defay some of our costs, but as you can
035see, this is our largest cost um because it's the most students out of those three categories um that we talked about. and um uh distance in some of some of this. And then um because we may have to have one van um uh for one student in certain circumstances, which would not likely be one of the um routes that we could recapture in some way because that's a really specialty route. Um, but otherwise we think we can we can do some different things because I I know for a fact we send maybe five or six kids to um what was I looking at today? Um um Menllo Park, I believe. And and I was contacting other districts to see if they potentially sent um transportation. That's not a out of district placement here, but I
036was already trying to see if we can team up. Turns out we couldn't, but I tried um just to see. But again, that's the model and we're really going to push that hard to see if we can team up with other districts because they're experiencing the same things we are. >> Well, I appreciate your efforts um in, you know, attempting to collaborate with other districts. You know, I think we are all facing, you know, uh budget shortages. Um, and so if we can work together, uh, you know, in more efficient and effective ways, uh, I think it's for the betterment of of everyone. So, thank you for that. Yeah. >> Right. This is Miss Kirby's, um, idea. And, um, you know, if it I mean, it may work. We may not get anywhere with it,
037but we're going to we're going to try and exhaust I mean, everything we can. um just expenditures um you like yellow school bus um uh transportation here um and this includes athletics. So, as you can see over the years, 23 24 um 23 was actually very high. Um it actually dips. Um fuel does anyway. Um but other expenses um likely uh did not in those years. And then 25 last year, that was our highest on record. And then I can um with confidence tell you that um 26 will will beat 25. Um, and not and I'm waiting for a um a better number. That number that you see there, that 1.2, that's from February. I'm waiting from a better number for um number at the end of the year, which I'll update this. And then
038our fuel costs are are um very high right now as we all know. >> Okay. So, you're not saying beat in a good way. You're saying beat in a bad way. >> Beat in a bad way. Yes. Beat in a bad way. >> Three to four moves. >> Yes. I can't speak for bad. >> And that and that's really the impetus of this um this analysis. Um when we when we we talk about this and we we look for you know budget increases based on on increases and expenditures within uh budget lines. That's what causes like naturally should cause analysis like this. And that's what happened. Um uh you know why do you need this extra money Sam? I'm like, "Well, let me tell you." And and so that's why we uh why we dug
039in and I think we were able to find some things and some real opportunities for the district um to to really be able to utilize our own um equipment and people um to um to cut costs. >> Sam, I don't mean to put you on the spot. That FY26 expenditure number. Yes. >> That's year to date this year. >> No, no, no. That's the new number I'm waiting for. >> Got it. Okay. So, I requested the the new up-to-date number. I just haven't um received it yet. I just requested it. Um but I like I said, I expect that that number to be higher than the FY25 >> and the fuel cost is included in there. Okay. >> The fuel cost will be Yes. >> But but we're but FY 23 through 25 are full
040years and >> those are full 26 is partial year that we are >> through. >> Yeah, that's what I'm saying. like we're it's going to like blow it away like >> Jeepers creepers. >> It's it's it's it's transportation's very very expensive and um it needs a lot of attention to to to hold it down. Um just wanted to give you an idea of um public versus non-public and um and this is not no surprise. I know this um public uh to our own schools, we transport less than we do uh to non-public entities um uh in our uh geographic area. And I know that's a long-standing um those are numbers are long-standing. The ratio is about 5248 in that in that area. And then athletics, just so you have an idea, what do we spend
041on athletics transportation? And um boy, those numbers look great compared to the other ones, don't they? But um there um we have a lot of participation um in our uh fall, winter, and spring sports. And um it's it can be expensive. So you can see why districts might um you know have a transportation fee or something to try and defay some of uh some of these costs. I think it's probably also important to mention that uh the state of Ohio has a unfunded mandate that public schools are required to transport non-public students in their district. So >> if if people are wondering why, >> right, correct. >> Do we do we transport these students separately like the public and non-public? Do we or do we mix routes? No. >> Nope. I'm about to I'm about
042to show you. I jump how that how that that breaks out. No, we have specific routes for um each one of the uh the non-publix that that we transport. So, this is our schools like um how many students do we transport um to uh to each one of our schools? And um I hope to um present to you again and show you um some maps that were recently done. So they're very new uh within the last month or so from safe schools. So I provided them the data and um they made these dot matrix maps so it would show every student that we had and here's the school and where do they live, right? And um it's really interesting um to see like where the school is and where the kids live, right? And so,
043um, as you might imagine by looking at that, um, Gity or andor Rocks Mid, those students live don't live as close to the school as you would think or within the transportation uh, circles. >> It might be nice also because with Gity, there's the pre Yeah, the preK and the the special ed preK kids who are on buses. It might be nice to see that also if we do do a a a map and breakout to see that like broken out into two different like here's Gity K through five here's Gity PreK almost treating preK as its own separate school within a school >> just because it it would give a better like apples to apples between say Gity and Oxford or Gity and Boulevard although I guess Oxford will have >> pre too >>
044right but um but Gity as 11 of the >> the big it's the big one >> 13 or something like that or 10 of the 13 classrooms something like that. >> Yeah. Or maybe even or maybe even breaking up prek as a whole and treating all of the prek as you know. >> How about I'll do it for each school that has prek. Here's the prek numbers. Here's the the K5 numbers that for each one. So >> G, Oxford, and Noble will be listed twice. Something like that. And for the elementary schools, the distance is one mile and middle schools is two miles. >> Yes. >> But virtually like every kid that is I'm guessing every bombgardner bus rider is a kid that went to Gity. You know, it's like because if you just look
045at the the maps of of who's in outside of the two miles, it's the kids who went to Gity who are mapped to go to Bombgardner, >> right? That that would be the next closest middle school I suppose, right? Is that would I be correct? >> That's where the like all the I think all the Gary kids go to Bombgardner. >> Okay. >> Could be wrong about that. >> That could be the next map. >> Some go to Rock. >> Some go to There's There's a split. >> Yeah, cuz I guess Yeah. Some of the Because um Boulevard also has like a little teensy split there, too. Yeah. Little slivers. Yeah. >> And then uh non-publiclix. These are the non-publiclix that we service and um the number of students that we transport to each one
046of those uh schools. So, it does it does I'm sure cause a um logistical challenge, but to Kathy's point, uh when I grew up, I grew up in Min Ohio. Um there would be and I went to public school, there were kids in in Catholic school uniforms riding on the bus with us at the same time and it was just the bus would just drop off at different schools. Um so I don't know if there's any anything prohibiting that or if that's something that >> we can try that >> that could be looked at. Um I mean the logistics of getting you know I'm assuming that most of the kids need to be in different places at the same time and that becomes the challenge in that. Um, but >> I can I I can
047check into that and see there's lots of strategies that districts um utilize um you know common uh common stops where okay at WY the bus for yeshiva boys leaves at at 8:00 and that's where you go for the bus to yes boys for example or that's where you go for the bus for uh Rocks Mid or and you you do some of those kinds of things. You make these common stops which reduces the traversing through the neighborhoods. >> Yeah. >> Um >> I'm just thinking of cases where like you know if we have a bus that's picking a kid up and going to Jay-Z and another bus comes on the same street, grabs a different kid and drives to Gity or something like that. Well, I think it's I think it's a I think it's
048a great a great idea. And >> but it's just >> is the same uh distance uh relevant for non-public schools? >> I believe it is. >> Okay. >> I believe it is. >> All of those are in Cleveland Heights. >> Yes. >> St. Dominic isn't though. No, but uh but there's probably enough stu enough enough students who would go there and it's you can't deem it impractical because it's within 30 minutes and it fits all the other aspects. >> Okay. So, um again ignorance here, why don't we kids to Hawin or >> not enough students? uh likely um >> have requested transportation to Hawin and the distance and other factors. It >> there's three factors. It's um distance, it's disruption of our regular um transportation services and then um financial are the three are the
049three reasons you can say a and you've approved these things previously when um uh transportation to certain schools is deemed impractical based on one or all of those reasons. >> Yeah. Sometimes it's like four kids on a list or something and it's like >> right. >> Do you pay for what? An Uber. Do we pay for transportation? Do we reimburse them? They just don't qualify. Impractical. >> It's a fee to the family. >> Impractical. And then they would qualify under those circumstances. The payment in lie. So there's the payment in lie of transportation which is a there's a scale. There's a maximum amount and a minimum amount. And then there the parental contracts that we were talking about is different than that. the payment in lie of transportation requires a board resolution and board action.
050Um where a parental contract does not. >> So it's like like a consent agenda item that's in there. >> And what's the do we know the the typical amount for that? I I get I >> pay minimum. >> Yeah, >> it changes every year. >> But it's >> I think the minimum is 600 and some and the max is maybe 800 or 900. It changes annually I believe or maybe even bianually probably depending on >> annually >> on fuel and different different costs. >> So our yellow school bus costs of transportation is about 2 million. How much extra on top of that do we do in payments in loo or parental contracts? Right now, I believe we only have one parental contract um that's in action right now. Um which is $15 a day, I
051think. So, not much. Um and payment in Lou, I am not sure. >> I'm not sure, but we'll get we'll get that for you. That's a lot of buses here for the non-public. >> Yes. >> Number of students. Some >> Yeah. >> How many students again can fit on a bus? >> Um well, we have some 82 passenger, but we don't put that many students on there. We usually put 50. >> Okay. >> 24 seats on a bus, right? So, it's like >> you're doing two to a seat or three to a seat, >> right? the elementary. >> Exactly. You want to do one to a seat if you can, but you can't. >> Um, so I just wanted to summarize um by just uh again talking about the intra district which I think we
052can uh we can do um the Mckin Vinto where we're going to try some different strategies if the board is okay um with us doing that. And um if everything worked perfectly, we believe over 5 years we could we could save um a lot of money. And I just put it over 5 years because we we work with a 5-year forecast. and you know what does that mean kind of over over 5 years but I'll have a much better idea of of how things are working and the potential um for these these different uh efficiencies early uh next school year. >> So these are strategies we're hoping to implement come fall. >> Yeah. Yes. Yes. Correct. In the um I I would say this all sounds fantastic. The only one of these that has me
053a little squeamish is the idea of bus passes um like RTA bus passes just because I don't I don't see it >> for North Ridgeville. >> Yeah. I don't I mean I I don't see the the ability to get from you know Shaker Heights to to to Bombgardner on time on a on a city bus you know given just the realities >> eight you're not um you can't use the >> just for high school. >> Yeah. or even well then substituted in heights high then I mean it's it's just the realities of of the system >> are are challenging and you miss the bus and then what do you miss a day of school now and then what's that do to our I mean it's like are we >> dominoes >> yeah exactly >> it's
054um >> and they're already dealing with homeless issues you know so that's a challenge >> it it does I mean from uh again the research and uh that I've done the people I've talked to it does offer for, believe it or not, a significant amount of flexibility in your transportation to have uh a bus pass that you can use any any time to to pretty much get anywhere. But um you know, I don't that's just what I had been told. I'm not Yeah, obviously I'm very sympathetic with all of this. And if that works for a family, great. If it doesn't, you know, we understand. >> Yeah. Yeah. People were chomping at the bit for it, you know, like super excited. >> Correct. uh we just never try. I don't Well, I think we have
055tried it actually. And um the the folks who are involved um with these programs now, they utilize and offer bus passes to families. They offer gas cards, lots of other things that they've been able to acquire for the district to offer to families through um grants. And so we'll be I'll be working very closely with Rachel and um uh with Edie Fidal from the high school. she's our homeless liaison and Curtis and Vanessa and we'll all be working together to say, okay, what's the what's the scenario here? And then, okay, did we offer this? Did we offer this? Okay, none of those things work. Like I said, we're back to van transportation. We're we're not going to hard sell um, you know, people on these things. If these are opportunities that might work for families,
056great. But we're not going to be pushing families away from education or anything like that. That is not our tact at all. Just trying to control costs. >> Yeah. >> So for for vans, I know you said that you can only have eight people total. Is that >> Including the driver. Yeah. >> So >> is that true? Because that's true with for a 12 passenger van. True also for a 15 passenger van. For some reason they don't want >> it's Yeah, that's the that's the max. And they have to be specially outfitted the vans. >> Oh, tell me. >> Oh yeah. You can't just buy go like down to Mike Bass Ford and pick up a van and here we go. They have to have uh special seating and and um the not just the
057seat belts like this, but over the shoulder seat belts and some other um options that um that you have to have on them. They have to pass um the ODOT transportation inspections, uh that kind of thing. So, we get them special the special seats, the way they're bolted in. Um, so like you you really couldn't get one at like a I don't know Sienna or an Odyssey or something like that. >> Uh, you might be able to do that. >> Um, but I would have to send it somewhere to have it um retro >> retro. Part of the reason I mentioned that is the fuel costs are significant and vans are more efficient than buses. If we have smaller routes and there are hybrid vans, we don't have them. But if in the future we
058need to replace them, >> there are hybrid buses as well. Um >> Oh, really? >> I believe. Yep. And there's a lot of things you can do uh in those areas. I think the the model is and because I I've talked to districts that have done that. They're like, "We're out of the bus. We're doing all vans." You just have like three times as many vans and so you're burning as much fuel as you were before, you know? So, >> are the hybrid buses more expensive? Oh yes. >> Twice as much. >> Okay. Oh wow. >> You're gonna save on the gas prices. >> Yeah. But it'll take I mean by the time you recoup your cost you'll be rusted out big time and you'll be winners. Exactly. >> It's not quite there yet but
059it's it's coming. I'm assuming so. >> Uh that's my presentation and I thank you for giving me some time this evening. >> Thank you. >> Well thank you very much. is very informative um to not just the board but I'm sure also to the community as we you know again have these tough conversations regarding our budgets um and the shortages that we are facing. So thank you for putting together a very thorough presentation um and providing some solutions for us too. So I'm excited to see where the cost savings can be found. >> Great. Thank you very much. Thank you. >> Great job. Well, if no other discussion, may I have a motion to adjourn? >> So move. >> Yeah. Second. >> Miss Letham, will you please call the role? >> Mrs. Howard FS. >>
060Yes. >> Mr. Hodgekus Lily. >> Yes. >> Mr. Trimble, >> yes. >> Mrs. Kshaw, >> yes. Meeting adjourned.