001You got the elevation. >> Where's your scooter? >> It's in my garage. >> Mr. Nichols >> here. here. >> Join me for a moment of silence followed by of the United States of America to the republic for it stands one nation under God indivisible and justice for all public participation this evening item six is approval of the agend Mr. >> Yes. >> Item seven, discussion items. >> Um, yeah. I was asked to give a kind of an update of where we are with our capital of improvement uh plans here in the budget. Um so I started off with uh I handed out sure have the handout in front of you. Um first is the athletic fields. Uh remember we did uh transfer 2.6 million from the general fund to the permanent improvement fund. Um, and
002then right there I got the listed out what's been um, we haven't paid for everything yet, but that's the current estimated cost of a football field, the throwing event area and track and softball field. Um, our current estimate of the softball field. So you can see a 2.696 million. So um, little bit over our original budget but not too much. Um, between 3 and 4%. Um obviously that was a lot of that had to do with the track additional expense to the track that was unsure of initially. So um and then our current high school middle school capital improvement project that's in a separate fund uh the O4 fund. Um COP's financing was 11.48 million. Uh we had some interest uh that we put into the fund that we earned on that money. Um current
003expenditures of 4.6 6 million and then uh which brings the cash balance to 7.4. Then we currently have 4.7 million um in future expenditures contract um amounts um that will be able to be paid out at some point. Um it leaves the current amounts at 2.6 million. Um obviously we still have um the road to come out of that and then also some classroom um renovations updates. So, um, probably we'll charge. We still have some roof expenditures I think we should, uh, utilize. And then we also, I think we still have some windows, like the gym windows. So, that might reduce it down to about 2.5. U, but we should have still about 2.5 million for the road. And then, uh, classroom renovations. So, you you've already encumbered some middle school the next summer's middle
004school, right? Hback and >> yeah any questions that baseball >> I'm sorry >> does not approve baseball >> no baseball we haven't encumbered anything yet so I don't think that amount's been decided So that's probably one reason why it has been factored in are we do we feel that we're we're mostly completed on the football football field and throwing area is that pretty finalized. >> Yeah. I mean, we haven't paid out anything yet, but yeah, that one 187 should be uh the final cost on that project. I think it's going to get overseated again. It's hard to plant grass in July when it's rainy and dry. >> Run water all the time. You're not going to get it. What are we thinking about starting to discuss the road again, I guess? So my conversation with
005Ted was let's get the halls moving and then very shortly thereafter we're going to start that conversation. >> You had the conversation with who? >> Ted >> and Miller. Yeah. Is that a how does that project is that project is that project up to the board as how we go through the bid process on that or >> I don't know exactly I assume it's new so >> yeah I think that's a question I would have to have clarity through Sam maybe how we have to do But we're still anticipating this summer. >> Yeah. >> As far as the timeline for new entrance and road. >> Yeah. And then while we're working on hooking up the HBAC to the middle school, doing some potential classroom innovation in the high school. So that will you know what
006is >> science back hallway maybe music >> questions for budget plan Okay. So, um, one thing I would like to share with you, it's been in the board update the past couple weeks, is the frontline data and analytics program. So, I was made aware of this program at a NASA new superintendent uh, conference that I attended and of all the takeaways from this conference, this one really caught my attention. Uh, this tool by Frontline pulls our all of our district data, the Cub report, it pulls every school in the state of Ohio that we can compare ourselves to. It will pull the top 10 schools that the state compares us to. Um, and it pulls in all of our data, test data, enrollment data, employee data, um, in a usable format. and you can filter
007and uh select the data that you want and then it will be to build charts and graphs to help you tell your story and to help you find the information you're looking for. And what I love about what they were showing us is super retired superintendent work with the data analysts and they together help districts do things like our fall mailer that we're going to do and they say, you know, Janelle, what kind of story does your board want to tell? What's going on in your district? and I can say, "Well, we've done these facility improvements. Can you help us tell our story?" And sometimes when people get mailers, if there's a whole lot of narrative, they don't take the time to read it. But if you have data there in a chart graph that's
008really easily accessible and understandable, I think that's impactful messaging. I also find as a superintendent, I have questions and I don't have a really good way to go pull that data. Um, as a CEO, all of our data for test scores is on this Google sheet, that Google sheet, who owns the Google sheet. Um, and there's no way to pull our data together and look for trends over time. Um, and hiring somebody to do this would be, you know, like a full-time person to be your data person. Some schools do that. I don't know that that's us. So, I reached out to them and I said, you know, I want to try it. like I don't want to commit to a year of it, but like if I just wanted to try this tool, see
009if I like it, what could you do for us? So, typically this tool would be about $5,700 a year. Um, we could use it for the remainder of the school year for about $2,800. And I would get training on the tool. The admins would also get training on the tool and then we could try it for a year and see if we can get the bang for it spot. But I really think it's important as a leader that we make data informed decisions and currently our data sits in a lot of different places but we can't pull it together in a usable form. And so um I'm asking if we can pilot this data tool. This also aligns to our one plan for federal funding where we talk in the goal about using academic data
010to help identify students in math and ELA and providing targeted intervention. And part of what I wrote, the team wrote into our one plan was identifying a data tool that could help us really look at trends in students data so that we could proactively provide targeted intervention. Um, and so this would be a tool that administrators could use and take to teachers and look at student data and make meaning of it and provide intervention. We could use this going into negotiations to look at, you know, our salary compared to others, many different areas. Um, we could use this for enrollment. You'll see I included one U document is academic data. The other one is doing enrollment projections. Ours is currently on spreadsheets, which isn't a bad thing, but this creates the charts and graphs because
011it helps us visually see where we are. Um, so my ask is to be able to pilot this this year and see if we think this is a usable tool for us. Any questions about the data tool? >> Allow us to get rid of any of the programs that we're currently subscribed to. >> We don't have a program that does this. >> We don't. And we have done some research in the past couple years to try to find one. They are way more expensive than this and the team really hasn't found them as usable as easy to use. So, this one really caught my eye for a number of reasons and I thought maybe this one would be a good good one to try and I love again that it's superintendent who are working with
012the data people who are saying here's what school people need. Um, and I think that's key because it is really informed. So superintendent were looking at for example um putting a ballot on for a levy and they look they drill down they say well what does it cost in our district compared to surrounding districts to educate a student per year per month per week per day and they could show that it took you know they paid $67 a day to educate students and they had a high state report card rating where the neighboring district paid much more and didn't have a favorable rating. and they were just able to show their community like we're giving you bang for your buck. Um, so I like it. They have superintendent who think that way and it really
013helps you tell your story. And these are some of the graphs that you can. So when I'm looking at just on the historical projected enrollment, I mean that's a situation that we we've kind of decided that it's going to be something that we have to keep an eye on. So >> is that a situation where we could find savings utilizing this versus hiring an outside firm to >> potentially do our enrollment? >> Right. I I I think that even in our financial data, are there places where we can be more strategic if we could look at it like that cost per pupil or teacher ratios to students? like if we had data like this, could we maybe be a little more innovative or find trends where it's like, you know what, we could maybe do
014that better. Right now, I sitting in this seat, I don't feel like I have the tool to tease that out, but I feel like this could help me understand the district better and find opportunities that maybe we're just not seeing. And for sure with our academic data um we do not have a good way to look for those trends. >> Where all do they bring their information in from? >> It's all the state reporting. So all districts have to report their data to the state. So we really can compare ourselves to other schools in the state. comes from our state report card data, cuff data, live birth data, um, county regional data. They pull it from I couldn't even tell you all the places that they pull it from but >> subscribe to it full
015time. >> The way the lady I talked to sounds like myself and the admin team would all have access to this >> principles Jenny. Yeah. And um I think we use it and try it. Um I didn't ask her about teachers. So, I really just said, could our admin team have access? So, I would have to ask, can I have teachers have access to this? But to me, it seems more administrative access. Um, but I think even as a high school principal, if I had this tool to work with teachers on academic data, I I would have been more effective in identifying areas for improvement. um because it just we don't pull all of our I could look at with this I could look at trends over the past six years and how have we
016performed in US history over the past four years and it would just build it right out for me. I could follow one class and say, "How did this class kind of perform over these years?" And I could see their trends on how they perform and it would allow us to intervene. I think we'll be there tonight. I have one more thing to share before we get >> We're still in discussion, >> but I like your >> Anything else on the data piece? >> I think it'll be a good trial run. >> Yeah. I would really like to pilot this with our mailer and work with their team because they'll train me and have them I want to say like here's kind of the what we want to communicate. Can you help me show me how
017to pull the data to help show that? Um so I think this will be a good trial run with a bor application. We'll try it. Um the second piece um that we're going to talk about today is our softball project. So I would like to give an overview of how we have arrived here um and then we can talk about the proposal that we received for the project. So the facility improvement process at Fairbanks began in 2020 and as a part of that process the board of education and community members set a priority of bringing softball to campus. While the board's grateful for the use of the Milford Center fields over the many years, for the safety of our players and opponents, it's imperative that softball moved to our school campus. In the spring of
01824, a tornado was reported in Milford Center during a softball game, and Fairbanks players and their opponents did not have adequate shelter from the storm. Relocating softball to our school campus will provide access to school buildings in the event of inclement weather. Additionally, players currently transport themselves to and from the Milford Center field. building a softball field on school grounds to eliminate these transportation concerns. The board pursued a construction manager at risk process and received a rough and had a rough estimate of about $800,000 to build the softball field on our campus. However, the construction manager at risk cost came in at $1.2 million far exceeding the proposed budget. Despite efforts on both parties to reach an agreeable cost and was determined that Fairbanks would pursue an alternative procurement pathway, the board is declaring urgent
019necessity to build the softball field. Ohio Revised Code allows districts to claim urgent necessity and forego the traditional procurement process. The board is declaring urgent necessity for the following reasons. Number one, players and coaches need shelter from inclement weather. Two, a campus field removes the need for transportation to Melford for games and practices. And three, there is an urgent need to start this project to ensure a playable field is ready for the spring of 2026. Procurement under urgent necessity will be through FA Levance Excavating Incorporated. Levance has provided a proposal to build a softball field based on competitive pricing. The proposal of 972,000 900 972938 represents significant cost savings compared to the CMR pricing of 1.2 million. The board's declaration of urgent necessity waves competitive procurement requirements allowing the board to work directly with the
020contractor. The pricing offered is comparable to cooperative purchasing options ensuring fiscal responsibility. From the outset, the board's goal has been to provide a high quality softball field on our school campus. The proposal's components deliver quality without unnecessary extras. The synthetic turf will allow multiple athletic teams to practice in the outfield, benefiting more than just softball. The proposal also includes alternative items that may be obtained through sponsorships, donations, or fundraising. So, in front of the board, you do have on the agenda a proposal for the contract of the new softball field under number five. Um, there's the price 972 938 for the field and then you see some numbers after that. That is a typo that we will get corrected. Um, that 987 that needs to be removed. Let's all pass the testimony. >> That's right.
021>> Any questions about the softball field, how we got here, how we're doing the procurement process under urgent necessity. Well, it's been a long time, but I get to this point. I'm glad that we finally do this. I think this was al you know we we worked for basically three years now you know after we approved the master facility plan and you know working toward trying to bring all bring all that to fruition and we really look at what we were trying to do is trying to maintain safe facilities for students and spectators in the community Like you mentioned that was that's a situation that we we learned from that we need to be able to provide safety inclement weather safety from you know poor poor playable fields and whatnot. So from my standpoint, I
022feel like we're we're building we're building the field the base through this project and that there's other opportunities to to bring it into even a better facility for fairs going forward. >> And the safety concern students driving back and forth, this eliminates that. here. Question mark. What are you digging through? >> What's that? Headones right now itself. Well, here up I looked at a lot of They're eight. I I can't I can't specify on the length, but they're they're 8 foot deep. These dugouts would be 8 foot deep under roof and then they would have a 4 foot >> area much like our baseball. >> And then there's is there 10 foot storage on both ends? There's 10 foot of storage on both ends of the dead on both ends. >> So, one's going to
023have to be one's going to house some electric >> the electric. So, there'll be utilities coming into the wand and then the other one will have more of the storage for field maintenance items. >> Yeah. The other thing that struck me was as I was looking at it, it did seem like we had a whole bunch of gates, four foots, 6 foot, 4 foot. As far as the logo goes, I mean, my understanding is u there's two logos in the matter circle and then around >> that's an alternative. So what's being what's being presented tonight has zero logos. >> Yeah. >> I guess what was what was Mark saying? >> No, I'm fine with what the logos are. >> Okay. >> And that some of those alternatives that were presented were can be basically utilized
024through public private partnerships with >> area community members as well. >> Right. >> I think from when we looked at this thing back in March >> Yeah. We were we want to build a safe, playable field that it's going to last, you know. So, we're building the infrastructure for the field. The dugouts, these dugouts are >> they're pre-cast concrete that will outlast >> Yeah, they're precut. >> A lot of gates. There are two each 6 foot high 4 foot open gates. Three each 6' high by 6 foot open each 12t by 6' high and one 12t high. Well, um I think with batting cage I I don't know where all the gates are supposed to separate so >> I think if there's is it the batting cage and then the bullpen >> bullpen >> there
025might be one >> first baseline >> and then on the probably on the visitor side. I'm guessing there's one in the field and out. So, there probably could be three. Three on the home side. >> There's probably a couple up to >> on the How many total is there, Mark? Walks by two, 6 foot by four, three, six, gate. Yeah, those that would be to get equipment in the field out that would be >> I assume there's probably gates down here. How how many total are the walkthroughs? Five walkthroughs. >> Five walkthroughs in heaven 12. >> I'm guessing there'd be one on the home side and then one on the visitor side. But then to get so on both baselines to get in the bullpin or the bull I'm gonna call bull pits >> batting
026cages and then to get out of the batting cages or get in the bull pins >> the fencing the fencing will go around the the bullpen >> and it'll go around the batting cage. So the batting cages will be >> well the the batting cages will be but there'll be a perimeter fence all the way around. So there'll be you'll have access probably from outside the batting cage and and from the dugout on the field. I'm I'm not exactly sure where the 12th I can see where the 112 foot would be, but I'm not sure about two >> the what? >> He's specking this by the plant that Garmin provided. Well, and I know there were meetings with the coaches to talk about how they wanted access and gates and things like that as well.
027>> So, I don't I can't speak for anyone, but I believe that's what we provided to to bid off. >> Correct. I don't know. I think in part of our discussions we talked about like swinging versus roller. I know he they they said that the maintenance it's higher of a cost but it's less maintenance. This is the people. >> Yeah. And outside the number there's three too many actually four too What's that? >> To me, it's a lot. They build a lot. >> Probably just need to get some clarification exactly where these meetings go. Is that correct? >> Yeah. Um, looks like we have some warm ups on the first side. It looks like there are two coming out there. Last Friday back line of the school. >> I think that from my understanding by
028code, you have to be 10 foot off the back line. I I'm not sure as far as like what the property line setbacks are as if we could try to push that back any further or not. That's more of a that's more of a Garmin question that we can push it away from that backline. But I think I think where they have it is more for elevation and grading to say trying to try to build that first base line up off the off the elevation. right field will get built up. The 689 elevation number will be pretty much the entire field. I'm not going to say it's a zero slope, but it's it's pretty much a level field because all the drainage is underneath. Mark, were you able to see the video from Ryan today?
029>> Okay. I emailed you a video and he has he's talking over pictures of the field and showing the elevation, how things up. So, that might help. I think it's a is a I think certified cell fields 225 center right pretty sure >> I don't >> in any of our discussions they never >> we're putting them full >> field. Yeah. And in none of our discussions did they ever mention that it wasn't a legal size field. >> Either be small or big. But that's a great question because we didn't ask either. Okay. 6 ft. 381 total ft of 6T tall. But they also didn't say that our tracking was good until they got the black top. Yeah, the field field's going to be a zero slope at 990 on the elevation. I can't say that
030we haven't been long distance. I would not. No one said that they are going to put in less than 40. Certified salt. I just want to make sure that we have enough zero. Right. >> I think from the plans they were planning on I want to say there was 12,200 yards that had to be taken away from that field. We are going to use we're going to use that >> on Facebook >> for future use on on Facebook if that ever happens. >> So zero in zero out means we're not all we're not importing or exporting so it's all going to stay on here. I feel some systems typically range from 185 to 235 female fast out here. I think the flags give you a good reference of where everything's at. >> Measure twice, cut
031once. It's always great. It's great. watch the video. pretty good each other. >> So, I think like elevation wise, they're they're kind of setting that up to where they can still get some surface drainage out away from the the rest of the area and not not make it to where it's a big transition between back line of the end zone and the transition space to get to to the ball. We got to practice all the on the upper there'll be a Yeah, they're they're not going to be able to drive up and and around the south side of the brackets that's going to be avo [Music] texted back said be 200t fence all the way I think when they when they put a temporary fence in on on our current fuel, it set up at
032200 all the way around. Uh the the temporary fence is 4 foot. >> This would be a 6ft fence at 200T. What questions do you have at work that need answer? >> Those are my concern. >> What's that? >> Those are my only concern. >> Is there a motion? Resolution. I just want to say this is going to be one of the nicest facilities in in central Ohio to to play on and it's going to last it's going to last a lot of Panthers going forward. So >> I think there's added benefit to other sports teams because they can practice in the outfield on the turf. So that gives them some utility. It's not just softball who will get benefit. I item eight is front line. >> Is there a motion? >> I'll second. >>
033Mr. Fox. >> Yes. >> As nickel had to catch up, Mark. I didn't know where we were at. Item nine is a contract for the new soft fuel project as presented. Is there a motion for the soft project? >> I'll make the motion. >> Second, >> Mr. Phelps. >> Yes. >> Mr. Yes. >> Mr. Nickel. >> Yes. Mr. >> Y. Item 10 is executive session and there is a reason to go into executive session um to consider the employment of employment of a public employee or a threshold. Is there a motion? So moved second. >> Yes. >> yes. >> We do not have business after executive session. >> No action will be taken. >> No action.