001speak in please call the RO Mr ballot here Dr Jane here Mrs B here please rise for the Pledge of Allegiance I pledge to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all beginning of each meeting we like to go over our District's mission and vision our mission is to create a culture of academic Excellence through inclusive and Innovative learning opportunities for the whole child and our vision is to empower all Learners to reach their full potential in a globally competitive world can I please get a motion in a second for the approval of the agenda so second thank you Dr James for your motion thank you Mr balant for your second Logan please call the role
002Dr James hi I Mr ballon Miss is bitter I I please get a motion a second for the discussion of policy first read just a discussion or this is just discussion excuse me you don't need a motion a second let's discuss the uh first read of this policy so um first off I just want to say thank you for allowing us to put this on the agenda for the special meeting we recognize it's not always best practice to bring a policy first read forward with only three of the five members um however this is the a policy that we are kind of cutting up between a rock and a hard place weeded this policy um a few weeks back from osba this is related to the parent Bill of Rights that was passed in the
003legislator it has a deadline of 49 to get the um policy approved um so we needed to get a first read completed today so we can get a second read on the 48 agenda um the highlight of this is religious release time so this has been a topic of conversation around the state in regards to how this was going to be implemented the policy from osba um when this went through our policy committee um there really kind of three things the policy committee said we need to make sure exist within this policy and we were fortunate enough when we got the model policy that all these three things were in there so we felt really good about this um the first thing was was that we wanted to ensure that students would not leave core
004instructional time um this policy allows our district to be able to determine that core time um which we're going to say is going to be lunch that 30 minute lunch it also requires the organization to um have parents sign off a ability waiver and they have to provide transportation for all students includ special need um and then the last thing is is that it also requires that in this policy um anybody that is working with the program that our children will be going to have to have a background check through BCI and they have to prove that to the district that those people have been background checked so we felt with those three things layered in here um it felt good we felt like the policy was written appropriately we didn't feel like we needed
005to come back and make any significant changes or any changes to it at that rate um there was some language at the bottom of it that we wrestled with and policy in regards to um the I guess the it's called the superintendent of the BCI um and we were worried that that would get confused with the superintendent of schools but the more we read it and how that kind of played out we thought we need to probably just stick with the language that was released from osba to make sure that we were all on the same page and we can always um clarify and guideline if we need to do that does Mr level does that allow does the policy allow for people if they choose to have a study hall can they be pulled
006out a study hall by their parents to do religious instruction or does the policy restrict that so the policy doesn't necessarily restrict that the policy allows us to identify what core instructional time is so we could as a as a district say we believe core instructional time um is anything other than lunch and whatever or we can just say core instructional time is the 30 minute lunch and that's the only time students can be pulled out yeah yep so I know you and I have received several emails on this topic helpful to get back with them with a pretty sounds like a pretty straightforward policy of how we're handling it so I think and I think the important thing that we need to make sure our community understands this is not optional for us corre
007like we don't have I think they feel like we should be doing something to stop it and it's not a decision we can make it's it was a decision made at the legislative level that we just have to enforce and do to the best of our ability and yep appreciate your work on the policy because it's clear to me very easy way to do it well if people want to take advantage of that we'll we will comply with the law and I I really appreciate you clarifying the three items that you listed those are very important those were the big issues that were asking about um policy committee and also the board was asking so appreciate your absolutely diligence to those questions well and thanks for the board members for bringing it up in policy
008as a concern um if a student leaves does not come back on time they could be Mark tardy okay yeah so the cross reference policies that we have related to this one are igac which is teaching about religion so um if you remember we had other house bill policies that came through for religious um not religious release sign religious according to absences I can't remember what they called it um and that was Jed student absences and excuses all those policies kind of go together um but the 30 minutes is a 30 minutes so if they're not back within that 30 minutes then they would Mark tardy which would then follow through with the student absence policy Y and then we would notify the parents and the parents would have to work out with that organization
009and say oh why aren't you get them back on time or whatever that would be um this is really managed at the building level um it's not going to be managed at the district level so um we actually have um our legal firm coming into the principal meeting coming up um there's a lot of legislative stuff so they're going to be doing training with our principles and this is one of the things I've asked that they get trained on um so that all of our administrators clearly understand what the expectations are in regard to this we don't want to hinder this from occurring um but we also want to make sure that we are not losing instructional time for our students as well so there's a line that we wna kind of follow here um
010the best that we can consistency and clear a clear understanding because you know it could be that there are multiple groups that would eventually want to do this then we want to keep our kids in school we want to keep our school not you don't disruption in the school for the students for the teacher so yes that's good that consist yep thank you right and we'll have a second read at the next meeting so the next meeting are we waving our third read we do not need to have a third reading we just need to have two readings and we do the approval on the second reading yep um and I guess there's I could talk to legal but you know if we were to get community feedback or whatever um I could talk to
011Jenny too I believe there would be a way that we could approve it on 48 um as meet the legal requirement but then always go back to committee and then have further discussions and then we could reopt the policy later if that was something that we decided to do we just need to make sure that we hit the 49 deadline but we could bring back what that would bring it back to the policy committee and just and then if there are any amendments an amended policy at the next meeting this Logan is there any formal action the board to take to P the third read so by policy you only have to have two reads for policy policy approval thank you thank you okay can I get a motion and a second for the approval
012of the 2025 26 prek prek through six junior high high school and athletic student parent handbooks so moved second thank you Dr James for your motion thank you Mr B for your second y say yeah yeah talk about I just would like to thank everybody for the special attention that they've given um our handbooks and for all the work that proceeded my time here and ensuring that our handbooks are um supported by policy and um but I wanted to thank any parent that's given me feedback about how to make these more um efficient and user friendly for them so it's been my pleasure to learn more about the district actually someone who's new in my efforts to be as detailed as possible with uring at these handbooks me questions for me related to the handbooks
013I don't have questions related to the handbook per se and I appreciate all the work that's been done and and I like the format of them my question though is is why are we approving this in a special meeting you know when we look at transparency with the community I really think that this should be something that's on a regular board meeting versus I have no problem with the content it's just approving something in a special meeting that's that's my comment I can jump in I think that there's two things one um we have a 4-1 deadline um for this and when I say a deadline it's kind of a soft deadline four one is when we open up registration for the fall next school Year to everybody so these go on to our final
014forms and what happens is that um when the parent go in to register for next year they go in the final forms and they check that they have read the they they basically say I acknowledge the handbooks are in here what we got into last year is when the handbooks were released later than April 1 is that we had to then go back to all those parents who had already checked it off and we had to go back to them to get them to resign off on the new handbook so our goal was can we get 41 and get these done before we open up the portal for next year having one board meeting in March kind of kind of threw a wrench into it because we were still waiting on the policy to come
015out so the handbooks are directly tied to our policy when these policies were late coming from osba we our time our our window went like this and so we were trying to work within that so you know we could have played it to 48 but then we would have been in a situation where we were last year trying to play catchup so you know that's great feedback from the board on would we rather hey it's better to play catchup or better to get it done and maybe we just need aware next year that maybe we have to have two meetings in March in order to get this done based on when policy being released I don't know I think maybe that would be good either that we just have to get our handbooks ready earlier
016and not count on March meetings and this was a huge undertaking so no I would say the bigger piece is what Brad just said in some of his conversation niola has their policies updated months ago osba is cons consistently very late so I'll say foreshadowing the next meeting we'll be talking to you about the move from osba to Neola for a policy because it is it's it's it is a burden on our work and it is slowing us down in our work and especially Brad single day and that's what happened with this it was really just we couldn't release the handbooks again gr until we had the new policy that was updated and it sounds like that was actually not that maybe a little bit also for the for the other policy that we just
017discussed right because that was kind of later so maybe neol able to get things faster but you're B but what you're saying is you're waiting on guidance Y in order toate the handbook so you just have a shorter window so it does sound like though that maybe we need to have two you know in not only did we not have a second meeting we pushed the April first April meeting back another week so in essence we're going almost a month without scheduled meeting which I think we need to be more cognizant of that in our calendar planning next year back no thank you for so hard to get it done and you know we understand the constraints that here it'll be a good thing for our parents because I I think that's the other thing
018we're trying to do is all of our systems we're trying to make sure that parents don't have to keep going in multiple times and using multiple platforms to do things so we're getting there so yeah that's I think that's really help because sometimes as board members we get asked questions that really they should be able parents should be able to look on the handbook and just find it but they might not know where the handook is or how to access it so you're doing Megan's doing work as well to really integrate this into the website as well and so I think that's going to be even more like critical right if people can just go to the URL that'd be great and that was one of the um bits of feedback from parents right any
019of them the website their phone if they're needing to look up something very quickly much like all of us would right like let try to find the district calendar let me find this piece of information and so um making the handbook more accessible embedded into the website itself with those tiles versus having to dig through a PF um thanks for listening to the public and trying to accommodate their needs Mrs Logan please call the RO Dr James hi Mr balent hi Mrs bitter I can I please get a motion in a second for the resolution baseball and softball fields improvements projects bot for your motion thank you Dr James for your second I can just talk through the high level Mark's done a lot of the work in this but just I'll give a high
020level on why we did what we did because this project is changing the environment it's not a renovation but we have to look at it as a new build project and so in order to do that we had to go through the CMR process and those of you all who was on the board during the bond when we selected our CMR at the high school in Sims um you basically have to um put a request for information out then we have to interview the cmrs and then from that we select the CMR um and so that's a process that we've been Expediting to work through and so um this process right here um in coordination with um with um our legal um so we leveraged um Ricker Gren who helped us through the last process
021as well to help us through this um Mark is bringing forward coner um Construction Group um as the CMR for this project and so um again why today um we need to keep this moving and as you know with construction every day matters um for not only just the scope of work in a rainy season but also for the price um and you can see that the price um was able to come in um and we'll have a GMP I'm assuming at the 48 agenda is in this the resol oh it's in the resolution see yes that's why I pass it tomorrow know all the things so Mark you want to kind of give a high level overview yeah so um with with coming up for today with this resolution that includes GMP um this
022project the biggest concern that was expressed through the whole process was the lead times for fencing uh posts and whatnot um and so the earlier we could get GMP really it it helps just that process of of our goal GMP is guar maximum price guaranteed let's anchor on that one and so so that price is guaranteed it's not really true yeah there can still be change ERS and the board should always beep the guaranteed maximum price that we have here is 3.6 million how does that compare to when we approve when the drawings came back the 100% drawings so that uh from what was uh proved in previous for meetings it's slightly under from what our previous price was um and so we feel that Conger is kind of best equipped uh to to hold
023to that GMP and to deliver us a product that we feel would be mean need desires I think what impressed Us in those interviews was that um they clearly had all of the risks identified and a path around those risks um which impressed us because as we looked at that number they clearly knew that this is the number right and there is a contingency built in as well I think it's 2% or 3% um and so we felt we felt comfortable but they they knew or at least we thought they knew yeah and this is for phase one corre yes so this would address all the turf and fencing um around both baseball and softball um conduit would also be included in this project as well to go for future that is that is y
024any other questions about this or the project can you just briefly about timeline yeah so um substantial completion would be uh end of August and so our our goal is to have as much if not all done by the start of school um just for all the reasons so there's a lot of activity you know on either side so uh tennis and football um we so yeah and that's Again by starting today getting GMP locked in they can immediately start going out to to get procurement of some of this long lead items and we um we recognize within that timeline also accounts for rain spring rain um so they felt that that was a pretty conservative timeline that they were hitting one of the things that I will bring up and I think that you
025know just having gone through other projects at the high school we just need to be very aware of um when you do construction you have to haul stuff in to do Construction Construction trailers you need to mobilize materials and things like that that property is tight there's only certain places that we can go for contractor parking again and things like that which means we might be chewing up student parking and I know that that's a Hot Topic at that high school but I just want the board to be well aware that we are going to do they had a great plan to minimize that um they really did and we pushed back even more on try to squeeze everything you can in on whatever piece of property you can find that's not pavement but I
026just think we should all be on the same page that whenever you do something on site it's gonna chew up some parking spots up there back in and recreate those parking spots so what will happen I what will we say we just let the students like how does that work just yeah so we working we'll work in coordination with ashn he kind of handles the parking at the high school and so he'll know the total number of spots that you know because again if we're saying this Project's done in August that's great but we can't always make that assumption because they're also going to be on site doing stuff post August so what we would say is you need to have a plan for September to manage this um and if that means that we
027cut back some spots other places or trying to figure out we can do that um but you know again it ingestion is congestion that high school is a congested place um any change to the ordinary just magnifies an already chaotic seeing it arrival and dismissal so we can manage it we've managed it before um I just want to make sure that we're on the same page that we'll probably get emails and phone calls um there's not a lot we can do about that until the Project's done and we're moving out of that phase other than that I I Mark's done a fantastic job working with Bricker and Gren um to make sure that everything's lined up and the many many phone calls with the vendors um to try to get things going so I feel
028like we're in a really really good place with this I think we can all agree we wish it was quicker but we also want to make sure we're doing the right Le moves on this um and I think we have I know we have and I think two things moving forward one we just want to keep referring to these as the Sadler family baseball softball complex so you know we're really thankful for the Sadler family and their generosity to make this project happen and then the second thing is we'll be in contact with you very soon uh for a groundbreaking because you I think we should do something um significant with our athletes and some of the big donors that contributed to this project so before we they'll start mobilizing but before they actually tear
029everything down we'll get we'll get out there and do a little ceremonial groundbreak and I'm sure we'll have bad dirt thank you to thank you Mr Lewis like I do it yes okay soan R Mr ballot I Dr James I Mrs bitter I can I please get a motion and second for the Personnel consent agenda thank you Mr ballot for your motion thank you Dr James for your second Mrs Logan please call the role Mr ballent hi Dr Jane hi Mrs bitter I meeting is turned br