001Thank you. Please join us in the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. This is our first opportunity for public participation for items that are on the agenda. Okay. When I call you up, could you just give us your name and your address and then you have 30 minutes to speak. Terra Berber. Can I get there in terms >> where would you like me to stand? >> Can I come up forward? >> Okay. So sorry I've never gotten to my name before. >> That's okay. >> Um I'm just here to represent um South View cheerleaders and parents that couldn't be here tonight. So speaker um we
002are having unsafe unsafe issues with the current coach um for the South View I want to say JB and I think she's in charge of both. Um there's been multiple injuries over the season. Um two concussions, um broken bones. Um and then while the girls are telling her they don't feel ready or safe to do something, she will say, "I don't care. I'm the coach. You're going to do it until it's hit." Um one of the girls was made to stunted over and over and over. She said, "My wrist hurts. I can't do it anymore." And she says, "I don't care. I want you to do it till it's hit. Will it end up be broken?" And um there's been a lot of public humiliation towards the girls um in front of the whole cheer
003team um calling girls out for doing things um or not doing things. Let's see. um during cheer camp. Um she didn't like the way they performed. They had just learned it at cheer camp. And so while the rest of the camp was completely done and celebrating the end of camp, she had made them do a routine over and over and over. Um the girls said they were exhausted. She still didn't care. Uh, one of the girls fell, hit her head right on the floor. Um, concussion there. Um, when they ask for breaks, um, she says no, which they're asking because they're exhausted and they don't feel safe. um they've they've um made her aware of how they don't feel ready to do certain um stunts and things and she doesn't seem to care about that
004I guess. Um she had made a comment to a group of girls um something along the lines of some girls throw up to be skinny um talking about losing weight. So, I guess put that in the girl's head. It's not very good. Um, no eating. No eating on game days after 6:00 p.m. Um, not even on halftime or breaks. Let's see. Um um when my daughter was injured, she was injured because she was running and she has pots, which the coach does know about that. Um she's supposed to slow down when she feels dizzy. She slowed down. The coach publicly humiliated her. So she she said, "You know, you need to speed up." And so she didn't want to be called out again. So she sped up, got dizzy. She tore a bunch of ligaments
005in her foot. This is her senior year, so she was out pretty much all of this season almost. Um, she almost had head surgery. Thank goodness she did not. But, um, after that was done, she had gone tried to go against medical advice, telling her, you know, you could do this. Um, you could stunt still, you could do this still. I think you could do it. I think he knew Maddie and she um would give her a pouty face trying to manipulate her into doing things. Um so I had to I had to call a meeting together with us and her and um and the athletic the athletic trainer to make sure everybody was on the same page and like she cannot be doing this. So that was one of the big things. So, c
006can I ask you, have you discussed this with um the athletic director at South Jim? >> Um like I just said, I had a meeting with Hus and the coach and the athletic um trainer. >> Okay. >> Does he know about all the situations or just that one specific meeting? >> Um he knows about all the situations, I think, but he said I didn't want to he doesn't want to deal with drama this year. I don't know what that means. Um, >> so he he wasn't going to really do a lot, I guess. >> So that is Tim Zer. He is our assistant superintendent right there. >> I'm going to pass your information on to him so that he can get in touch with you. >> Um, you know, to look into what's going on.
007>> Yep. I'll get in touch. >> All right. Sounds good. >> Thank you. Okay, we are to presentation of local school report card. >> There she goes. >> You're going to use this, right? >> Yes. You want me to come over there? >> Okay. So, the Sylvania 202425 report card that was released last month. This presentation goes over the overview of the report card, Sylvania's results, what those results mean, and makes comparisons to previous years with comparable and neighboring districts. So, the traditional report card is broken up into these categories. One of those is new this year. So achievement 25% progress 25% that's our path report card and then the other components are graduation early literacy career college workforce military readiness which is a new component this year and then gap closing. So overall district
008report card is four stars which exceeds state standards. um it is uh in that fourstar category 031 away from the 4.5 star threshold. So just 31,000 under that mark compared to last year. We see how these new components um how the new component is in and then a little bit of a loss in the gap closing which we'll talk about later in the presentation. So we can see these components here and their overall weight um achievement progress same amount as last year graduation as well gap closing we lost some points there and then a little bit early literacy and then this new career college workforce readiness shifts the weights of those categories there. So we can see compared to last year how the categories for example achievement was worth 29% and we see with this
009new it shifts to 25% and then the effect of adding in career college workforce readiness um has shifted those components and changed the waiting a little bit. Throughout the elementary schools, we can see every elementary school is four stars or better, exceeding state standards. The junior highs, um, three and a half for Arbor Hills, and Ford and four stars for Timberstone. Those are the same scores that they had last year. High school, four and a half stars for each high school. Um, that is down from Norview from five stars last year. They lost a little bit in their gap closing, but each is four and a half stars, which exceeds state standards. So then you can see how those overall star ratings come from those uh individual point categories. So overall achievement graduation consistent continue
010to exceed growth expectations in the progress matter measure. Early literacy is a moving target. Um gap closing chronic absenteeism and gifting measures are also moving targets. And then this career college workforce and military readiness is a new measure and on the rise. So for achievement four stars that is exceed state standards that would be achievement on the state tests pretty consistent there in the 94 for the last four years since co it was not scored during that 2021 year progress is your value added how much students grow four stars there significant evidence of exceeding student growth expectations so we can see those this measure is 50% your current year data and then 25% the prior year and then 25% the prior two years there. So we can see the high school end of course gifted
011see those high marks there in the gift categories especially science students with disabilities early literacy this one has been a moving target this is the year where it'll be set at 80 um a score of 700 is that like threshold for um >> proficiency in 50 is reading sub score and the reading sub score is 50. So that is set this year. Um and that measure will be hold steady at that threshold. Um so we saw a little drop there in the proficiency in the third grade but that was due to that being a moving measure. Um and last year I think it was 690. >> Yes. >> And this year it's 700. So going forward it'll be 700 consistently. Um but we did see a drop in that proficiency there. An increase though in
012early literacy um up to 41%. And improving the K3 readers. Graduation is a weighted component. It's a lag measure. So this year's score is the class of 2024, the 4-year graduation cohort rate, and then the 2023 the 5-year rate. So those are weighted 60% for the 4year, 40% for the 5year. And we can see that component there at 95.6. six um puts us there at four stars. It is a small margin here between between the points and the stars. Um 95.6 there is just away from the 95.75 which would get you a bit more points. And if you get to 96.5 that gets you in that fivestar category for graduation. So close there. Gap closing. Um this is four stars. This is closing the gaps with your subgroups um of students uh in English language
013arts, math achievement, graduation, the gifted performance index and chronic absenteeism. So this one we had gone from 63% there to 51% this year which caused us to to lose a store on gap closing and we lost eight points. Those eight points were five points for chronic absenteeism and then three points in the math progress and that's what had dropped us down into that four stars. The chronic absenteeism is a a moving target. We'll get we'll talk about that, but this is the first year that we just missed the bar on that one. So for math progress, that's the progress you're making with your with your subgroups, your students with disabilities, your different um minority subgroups, English learners. Um the goal is to grow them by a number greater than two for your growth index. That's
014greater than 2 years of student growth. Um because your goal is to close the gaps with those students. So in order to get those points, you have to make significant gap closings. uh when you look at the progress compon component and how much kids grow each year you're looking for a year of growth for gap closing you're looking for more than two years of growth so that you can close those gaps um so we lost in the math gap closing for the progress there chronic absentism is a moving target the threshold changes every year this is the first year we missed it um the goal this year was 16.4 four and our score was a 16.5. So just under the mark there. Um it's a little bit different than some of those House Bill 410
015truency laws. Those kick in at a much higher percentage of absence. That's missing 35% of the school year. Chronic absenteeism kicks in at 10% excused or unexcused. So that's where that measure comes in. The goal for this year 256 is 14.5. And then you can see by 2030 2031 the goal is 5% of students being chronically absent. So ways to meet this indicator moving forward to reduce chronic absenteeism to the goal of 14.5%. Uh another way we could meet that measure would be to reduce um to 15.4. That'd be a 1.1% reduction. We get those points back or a 3% relative to our prior year. we can go from 16.5 to 16%. We'll get those points back for for lowering our rate of chronic absenteeism. So that is a goal that we are focusing on
016this year. Career College workforce military readiness. This is a new component um that's scored for this year. We've been tracking the data for a few years, but this is the first time they've given us an actual point value and stars for that. There are 11 ways that students can be career, college, workforce, military ready. you. The state does track what percentage of each category we have, but students can only qualif qualify one way to count and that's a remediation free ACT score, one of the six honors diplomas, three or more threes on an AP, 12 point industry credential in a single career field, 12 credits of CCP, enlist in the military, complete an apprenticeship post or during high school, will be proficient on three or more technical exams in a single career pathway in our
017career tech programs or earn the Ohio means job seal and complete the 250 hours of work-based learning. So that's a way that kids can count in that category. Of our 636 graduates, 77.4% are career college workforce and military ready. um that does put us at the top of our 20 most comparable districts according to OD and we can see how that's changed since 2021 where the red bar and so we we've moved up significantly in our reporting in that area if it had been scored in the prior three years we can see what our score would have been a one in the first year a one star in the second year um the third year three stars and then the one where it was actually scored on report card four stars [Music] So we can
018see the rise in that career technical proficiency and the number of students getting 12 college credit hours and the number of credentials up and the number of honors diplomas as well. So how does our data compare? This is overwide uh through the whole state. um how many districts are in each category of up to 600 and some in the state and then school level buildings as well. So you can see as a district we're there in that four stars. Then you can see school level breakdowns and um the majority of our schools are in that four four and a half star rating. And then here goes into district level and those subcategories where people fit for achievement, progress and gap closing. [Music] Our 20 most comparable districts according to OD. We can see this new
019career college workforce military component. Um really I think half that's 20 districts up there 10 out of the 20 have dropped a a half star in that with this new component that's just the weight of everything and we can see in our 20 most comparables two of those us and that might be Mayfield city there at four stars for this new component there you can see our comparison to our neighboring districts who might not be demographically similar but are geographically similar. There we see a couple fourstar districts in this new measure and then everybody's overall component. [Music] Um, one thing to note which I know we've talked about briefly but the potential that uh a lot of our report card data is self-reported. It's what we can you know what we get into powers school
020and extract out and send to the state. And in this career college workforce readiness, we did leave a little bit of the data on the table for that. We found a few kids, not too many, but about six that had an OMJ seal and 250 hours of work-based learning. So, I have asked the state to consider um giving us a watermark on our report card because it would be enough kids to make us a 4.5 star district. I have not heard back from the office of data quality about that, but it is something that uh I we did submit for. So, I don't know if you guys have any questions about that or >> do I need to track down this door? >> I didn't want to be pushy. They said, uh, we've got it,
021thanks. And put a little explanation on there, which sounded nice that, you know, they really thinks we have it, but they they have not got back on that. It's not uncommon. In the last couple years, there have been 23 report card watermarks, 22 related to early literacy and one related to graduation. So, it is something that has been asked for before. Um, but I'm not exactly sure their timeline. So, >> my plan to follow up. >> I appreciate that. I I don't have a question, but I'll wait till you're done. I think you have a comment >> because where does the report card data come from? A lot of it is about half of it is not necessarily self-reported. The achievement and the progress are those those state test scores and that's a pretty simple
022upload into power school and can get to the state. But the other ones is is self-reported data um like absenteeism, you know, tracking our attendance and graduation, getting that reporting in on time. Um early literacy, the third grade test scores go directly to the state. That's the one that that that bypasses every system here and just goes directly to the state. That third grade guarantee. Um, obviously us promoting our kids to fourth grade and tracking their their riv status for being on track for literacy. That is something that that we report locally for graduation and career college workforce readiness graduation. We need to make meet those deadlines for reporting graduation. For example, Friday night this year's graduation closed. Um, and that leaves the data collector that gets sent to the state and then after that
023you can't report it anymore. Um so there are deadlines for that to to make sure that we miss we don't miss for career college workforce military readiness almost all that data is self-reported um we have to get it from you know various teachers and counselors and principles involved in those high schools and get it into powers school but powers school is our local our local software it is not state reporting that's completely everything called emis so it's got to get get in there in an efficient way and get out of there in efficient way. And so that's something that we're working on making sure that we can get get all of that in there to count because it does not take too many kids to to make or break a threshold on your on your
024stars. >> So has it not been efficient getting it into EMS? >> It's it's not the most efficient. It's a very EMIS is really very complicated um to to get that in there and get that translated cuz Power School is its own language and then EMIS is its own separate language and then just getting those you know there's a lot of things on various different spreadsheets and just getting it at least quick quick yeah quicker into P school and then tied the right way to the state reporting which is its own separate completely separate language that's basically like letters and numbers. Um, for example, an an OMJ seal for Ohio means jobs. The state is like a six-digit code. So, it's got to get reported in there and then get extracted out into the state
025on time. So, >> I have all the confidence that you're curious reporting probably. >> Yes. Maybe not not overnight, but >> overnight overnight, but >> is the goal ever to get better at that. So, so that's where we're at. So yes, this is where my puzzle piece slides about how it was a bit complicated. But I think a lot of people think that if it gets into power school, that's, you know, or if I just tell somebody it gets where it goes. But it's actually a really complicated process that if you wanted to know more about I'd happy to spend an hour explaining it, but it would probably take that long and I would be happy to. >> Yes. So it is pretty The manual itself is about a thousand pages and it doesn't explain
026how to do any of it. That's just this is what the language is. Every component has its own technical manual that is pages and pages long. >> So that's their goal is to just get it, you know, more efficient, more effective and more transparent so people know, you know, and have time to make sure we know the data got where it was supposed to go. So, and if we look at ourselves longitudinally, we see achievement has held very steady, graduation as well. The weight of graduation rates up a bit and I'm pretty sure for next year it's going to be up even more. Um, and then that early literacy, we can see that that is improving. And then that third grade proficiency, now that we see that threshold set at 700, we can look at
027that going forward and see now that this measure is not changing where we're at. And then there's all the technical documents if you'd like to look at this. >> No offense. >> Any any other questions for me or the ladies here? I just want to say thank you because I know that you've worked closely with Andrea and Melissa to kind of work with teachers and counselors to understand both languages and help the folks that are in the buildings to understand even though you have spreadsheets and you're uploading it in power school that connection where it has to be almost translated into OD language in EMIS >> and it is complicated and it's easy to miss kids when you think you have them all. And I've noticed when people input data, you know, they use the
028ruler, the go line by line, and then they get a phone call and then you go back to line by line. But it's a very highly detailed process. And I think that your team of three have been very thoughtful about what you could do moving forward to make sure that we don't leave students on the table, but we don't miss an individual. And the fact that you kept at it to be able to find us an opportunity to get a score that really represents the hard work our students have been placing um and doing in the classroom speaks to your detail or attention to detail and your dedication to our school districts and working with these two ladies and the counselors and the principles and the teachers. It's a lot there. And um I've always
029said since I came to Sylvania that we use data as a flashlight. It's not a hammer, but even with a flashlight, you have it on like high beam and you're looking for every little every little kid that we know deserves to get credit for what they've done in our district. So, thank you. Thank you, Andrea. Thank you, Melissa, because I know it's been an effort on all of your behalf and late nights on your behalf and I think I saw an email come in at like 3:00. >> I forget to do the send. But but yes, like really we are definitely a four and a half star district and it's every all the building staff's hard work and I just want people to get credit for the things that we really are doing. >> Absolutely.
030>> Thank you very much. Thank you so much. >> Okay, Mr. Cooper with you. >> Hard to follow that. >> Yes. >> So, all right. So uh October, normally it's November, but this year with uh the changes in uh House Bill 96, uh the forecast needs to be presented and approved uh by the 15th, which is uh Wednesday. So it just work that can do it on at this meeting. Um and then the midyear requirement that I normally do in May will now be in February. So, and then furthermore, starting next year, I'll present one in August. Um, it's technically a four-year forecast this year, this current year, and three more. I'm still looking at it from a 5-year perspective just for planning purposes. Um but August and and I can talk about this next
031year but August will be a little tricky because we won't really know our first uh second half our first year of collect or first half of collections for our fiscal year. We generally don't get it till early September. State foundation with new enrollments aren't really out yet. So there's going to be um a lot more unknowns on August 31st. Uh but you know we'll be able to provide mid-year updates if we need to. Um so that's kind of the overview of the changes on House Bill 96. Uh obviously forecast is is revenue, expenses, and fund balance. Uh it'll kind of be a theme throughout the uh presentation, but our revenues are definitely um not growing as quickly or as much as expenses. And even though on a 5year you know uh average our expenses are
032only predict I only forecast them to go up by 2.45%. Which is which is really good you know considering you know inflation and and all the other factors salaries and benefits the benefits trend throughout the throughout the nation. Um so hoping to hit that 2 four 5% mark uh but will be challenging uh as we go forward. Um so this is just um a lot of the stuff that you're going to see here is you know graphs and charts that that you've seen before but just with new numbers. So these are uh the forecasted year uh 2026. So the current school year uh that we're in um you know revenue 104 million expenses 107 uh we're thinking a fund balance at the end of June will be about 28 million. Uh pie charts relatively the
033same pretty standard there. Uh generally we've been 67 to 70% property taxes uh and then on the expense side salaries and benefits uh are at 86% uh this year. Uh the bot bottom there you'll see the expense uh line is in I have another graph later on that that will show this a little larger but you know throughout the entire forecasted period we do see expenses uh being above revenue. Good question that that ending fund balance. How many days cash is that? >> Uh 96. >> So, uh just talk about the changes uh in our larger items. Unrestricted. Uh this is our biggest pot of money that we get from the state of Ohio. Uh this year was the start of a 2-year budget. Uh when it's all said and done, I think we're going
034to lose about $400,000. Um the report card uh that we just that Anna just shared uh we did get some additional dollars because of our fourstar uh we did get close to $400,000 uh in additional funding. So if we weren't a high achieving district that negative uh 400,000 that we're going to get would have been double that. Um so kudos to our students and staff uh that um for their accomplishments. We did get dollars tied to that. So enrollment another year of slight enrollment decline uh which because of the formula which is a good thing. We actually get funded on kids. Uh but when the enrollment goes down, we get a little less money. But I think that's that's fair. Um you'll see that state share. We talked about it the spring uh maybe late
035winter. Um we talked about uh the state share index. We are going to be around 16% this year and and the state share back in 21 was 34. So the trend continues from a from a pie chart in in a dollars and cents relying more heavily on local funding. Um and that's generally our valuation goes up. the state says, "Hey, you guys can locally probably generate your own funds." So, that equates to less dollars for us. Uh, I do think we're gonna get that money back in FY27. Um so we'll see an increase in um dollars and unrestricted for next year and then our restricted money will go down. But generally we're it's a one-year funding hit and we'll get a little bit more next year to then equal what the funding would have been
036in FY25. So it's kind of a one-year dip. Uh it's just how the formula and the budget worked. Um, and that's consistent with the um the projections in the in the what the state put out last winter. Uh, restricted dollars, it it goes down a lot more, but it's not really a loss in funding because last year we got about $500,000 in science and reading reimbursements. So, that was an in and out um for us. But this this line consists of gifted, career tech, wellness, uh student success and wellness, um some poverty based assistance and special ed. Um reimbursements. This is a line item that I keep having to change every year. Um less of our residents are qualifying for the homestead exemption, which is a credit back to us from the state. Basically our
037residents will get uh and we all get them you know reim less we pay less property taxes whether it be 2 and 12% or and and less of our residents are qualifying. So that means our reimbursements from the state are less. I generally forecast what it should be based on the law and the percentages and then we get our settlement in August and it's down and and I talked to a few people throughout the state and and it's really just a trend throughout the entire state of Ohio that less residents are qualifying for this exemption based on their income brackets. Um so that's not growing as much as we thought. Uh property tax, you know, I've said this to blew in my face. Uh we've done a lot of presentations about this. Um but just
038because the valuation went up 28% last year did not see us receiving 28% more in revenue uh based on house bill 920. So our effective rates uh go down um in collecting about the same amount of money. The only growth factor that we have is inside millillage which for us in Sylvania schools is uh five mills. So, we did see a uh an increase or we're I think we're going to see an increase about 2.6% compared to last year. Public utility uh and when we get the actual numbers in the charts, you'll see that going way up this year and it's because of a large public utility uh company that did not pay. So, that's technically was a delinquent. And we'll see about a million dollars more this year, but we should have collected, you
039know, about 400 of that last year. Um, so moving forward throughout the forecast period, uh, really think we're going to be about 1.39%. Um, and there's still some uncertainty there. Well, twofold local uncertainty, uh, because the Lucas County still does not have the rates um, certified for this year because of all the property tax um, revisions throughout the county. Um a lot of our residents um their c their calc their appraise value and their market value that they used for tax purposes were incorrect. Uh so those revisions are still ongoing. They're getting wrapped up and then uh the total evaluation will be certified. Um so I think we're going to be close but you know we could be off a little bit. I just wanted to get that caveat before you look at me in
040the spring and be like, why are you so off in properties? There's there's a few reasons, but I should be close. Um, this would be another meeting uh in a long presentation, but I think we will in in the next couple months as this property tax reform goes throughout the state of Ohio, there's a lot of legislation that is ongoing. It changes daily. uh several of the um uh vetos that the governor DeWine did, a few of them have been passed through the House and Senate, some haven't. And then there's also new House bills coming out almost daily with different property tax reform. So, I I don't really want to go into it today, but there there's a lot of things that could change. Our levies are relatively safe. We have all continuing levies. uh
041with nothing, you know, we haven't had a levy in in 10 years, so and we're not on the 20 mil floor, so less impacts to us, but there's a few things out there uh that could uh be passed that we would decrease our collections. Uh small part of our money, our our pot here. Uh so sources of revenue in in the other category, Medicare and interest, uh you know, student fees, special ed tuition from other districts, things like that. Uh forecastwise, this is the line item I've been talking about for the last couple years that will go down as fund balances decrease and interest rate environment changes. We will see less interest revenue. Last year we we received about uh you know $2.5 million that that those monies uh will decline over time. So, this
042kind of sums up, you know, our revenues. Um, showing that 5-year growth. You know, I kind of wanted to highlight. You'll see last year collections were, you know, revenue was 104 million. This year 104 million actually revenue will decline, but you know, relatively, you know, not a lot, you know, but but revenue not seeing the revenue growth is is is a theme there. Um the two circles are um our under operating revenue which I just talked about with the interest and things like that. You know I think it'll go from 4.8 million down to 3.3 assuming no changes on the revenue side. So um you know from a 5year standpoint going from 104 to 107. not a lot of growth there, but you know, with our revenue streams, you know, being 70%, you know, local
043property tax revenue. Um, and you know, not factored in any any changes there. Uh, and our unrestricted restricted dollars, you'll see it go it goes up, but re the restrict unrestricted goes up, restricted goes down. Um, it's just based on the formula. Um, but again, it's a two-year budget. So, it's only locked in for fiscal year 26 and 27. Um, so not really, you know, throwing a dart at the wall um on on predicting what 28 29 looks like. Uh, but this is where, you know, I reported to the state um or I will um 26 to 29 technically is the law now with forecast. the 2030 is just, you know, maybe a creature of habit, like a 5-year forecast just for for planning purpose to see uh where we stand 5 years out. But
044I did some looking um you know, back to forecasts that I've done, you know, over the years relatively consistent to where we thought we would be in terms of revenue expenses. uh this is kind of started uh you know kind of dabbling in in our software to kind of look at you know where we stand for other stu you know for other districts. These are the same uh districts that were um for the most part uh identified uh in similar districts and locally. This does a revenue per student. So we're we're towards the bottom of the list there on the revenue per student side. Um, and that really kind of it it doesn't say like, oh my gosh, you know, like we're way low. I just wanted to kind of I always talk about expenses
045per people. So, I want to see where the revenue stand, you know, where we stand revenue-wise. And we're low on the expense per pupil side and we're also low on the revenue side. it would be kind of somewhat alarming if we were towards the towards the top or, you know, vice versa on on either one of those. So, we're going to be we're going to be doing some uh digging into um just comparing ourselves to other districts a little bit just to see where we are and if there's anything that stands out that we can, you know, become more efficient at. Um it's somewhat hard to, you know, compare us to other districts just because there's so many different factors, but um we're going to start doing that. Diving into the expense side of things
046a little bit, salaries and benefits, you know, make up about 86%. Uh we have negotiated agreements in place until this summer. Um retirement changes. We do expect there to be a little bit uh more retired retirees this year. There was some changes that were made last year. Actually went from 34 all the way down to 32, but 32 wasn't until late in the year. Um so last year we didn't see a lot of retirements um more than normal. We actually saw less. Um but we do think there could potentially be more this coming uh this coming summer. And really, I think five people have already turned in their letters. So, uh, which is higher than normal at this time. Uh, we're really diving into substitute wages over time to to see if we can become
047more efficient there and and lower those spends. Um, our benefits, you know, a lot of our benefits are tied to salaries. You know, 14% in retirement, 1.45% in Medicare. So, as salaries go up, benefits go up. Uh we did save the the money in health health care and and medical spend. Um we have rates locked until 27. Uh forecasting the expenses is a little bit more challenging because you know we have the medical insurance rates locked for 2 years. Historical trends nationwide trends uh in healthcare spend are are not ideal. I think we've done a lot of really good work in that regards over the last years, even before my time here, uh to to monitor and and manage that spend. Vision, dental, life, those renewals are coming in either 0% or a decrease. So,
048so that area is is ideal for us. Uh but I do think in our medical uh in our health insurance renewal come 27. Um the latest trend locally and nationwide. Um I did factor in a higher than normal uh increase there. Uh our claims data is suggesting that as well. So that'll be one thing that we work with our insurance consultants on uh and see what we can do to to manage that spend moving forward. But but we did the heavy lifting. uh about a year ago. Uh so we have a we have about 18 months um to to really work on that. Uh 7% of our our expenses are purchase services. Uh you'll see there on the left the the highest categories. Utilities um you know continue to to go up um just like
049they do at home uh for all of us. Repairs and maintenance. We've had some roof repairs and some pool repairs, things like that. Um that we've had to use general fund for um you know, we got nurses there. We we may have to add additional uh there as well uh for some kiddos, but um the bulk of that um is kind of on the maintenance side and special ed uh side when it comes to purchase services. College Credit Plus is another one that we've seen uh increase uh pretty healthy increase there over the last couple years. We're hoping that we can, you know, moni manage this line item at a 3% moving forward. We think it'll be a little bit less than 3% this year. Um and then our special ed, you know, costs continue
050to rise there. maintenance and supplies. Uh, you know, the bulk of this is your instructional supplies and then your maintenance and ops and transportation. Uh, thankfully fuel and and and diesel fuel has leveled off over the last couple years. Um, that number used to be, you know, 300,000, you know, not too long ago. Now it's, you know, you know, approaching four. um our buses. We've done a really good job of kind of managing that fleet uh and and getting rid of buses. And fortunately, we've been able to to buy new ones there to to put on the road to make sure our kids, you know, get to and from safely, but it still costs about 300,000 every year to um for parts and and you know, materials there for our buses. Uh we've reduced some
051building budgets over the last couple years. We've done some other things with with supplies to uh to manage and and become more efficient or cut for lack of better words. So we're hoping under 1% this year, fiscal year 26, but I am forecasting 3% um moving forward. you know, from the maintenance and op side of things, um 1.3 of our materials and supplies are that and those are inflationary uh related expenses. Our custodial supplies, you know, are continue to go up every year and and Dawn does a really nice job of of keeping our vendors honest and and you know, competing with one another. Uh but those still uh continue to go up to go up. Uh small buckets on the on the general fund cap general fund capital outlay. We generally use permanent improvement
052for uh this year we've done some out of our 070 fund uh that we created this year. Debt uh which was done in in 2013 was an energy uh savings project there or in 14. Um, we did refinance last year at an overall reduction to save generally our taxpayers money, but this is the one debt that we were able to save our general fund a little bit. And you'll notice uh in a in a couple slides, this will be paid off um in fiscal year 29. So 2030, the fifth year of our forecast, we do not have a line item that will be a reduction of 400,000 to our budget. Um other objects very small. Some membership audit fees, insurance uh and tax collection fees uh continue to go up. So as we get more
053money, we pay more fees. Um but accounting rules, we got to record at gross and not net. So that's why you'll see that as an expense. Um transfer uh 035 there on the left is our severance fund. We started this back in 22. Uh we're forecasting 900,000 uh which just allows us to have consistent budgeting. We did carry over a fund balance there of 29,000 in the hopes that you know maybe one year we could we could transfer less capital projects. Uh we're not forecasting anything this year or any of the forecasted years. Uh and we we transferred 600,000 um or 6 million last year. We're going to spend money on parking lots and pool this year. Uh and we're also writing a a grant uh a matching grant that we're hoping to use this
054money for a small portion of that uh balance for to get some money from the state of Ohio. Um, so we did make some budget reductions this year that helped offset that those increases. Uh, primarily from staff reductions, small contractual services on the special ed side, uh, some building budgets and and and whatnot, uh, on the materials and supplies. So overall, you know, we've we've cut 2 million from our budget going into this year. So that's what it sums up. Um so going from 107 107 million up to 102 124 you'll see that that is obviously growing at a higher rate than our revenues do. Um so average from 25 to to 2030 was about 2.45%. But if you if you don't take into account 25 it's a it's a bigger percentage increase there. But
055our our our expenses from 25 to 26 actually went down because we did not make that $6 million transfer uh to fund 70. So just like I did on the revenue side, uh this is operating expenditures for people and it's always reported on the on the uh report card data. So, I was able to pull this uh for September 25 and you can see there that we are pretty efficient at what we do and how we spend our dollars and we are lower than the state average, Lucas County and similar districts. Um, so that kind of sums sums it up uh graphically. There our revenues are the are the uh gray line you know gray bar expenses white fund balance orange you'll see our expenses are growing at about 2.45% annually uh revenue a lot
056smaller under 1% about a half% of growth and forecasting a fund balance there if nothing changes would be negative in 2029. So our our we have the reserves which is a positive thing. Uh but those research reserves will be depleted um going into 2029 or after 2029. Um so Greg mentioned this you know we have 90 we think we are going to have about 96 days true cash on hand at the end of fiscal year 26 and going down from there. um based on OASBO and you know some other organizations even our cash balance policy that we have they recommend 90 days cash on hand so we're approaching that number uh and in at the end of this fiscal year um >> and we have a board policy that says 90 days correct >> yeah
057board policy 6220 um states that you know as we approach 90 days we we want to maintain 90 today's cash. So, um you know, I think this this kind of slide sums it up. We can have some open dialogue. Um you know, our current position, we're sitting at that 96 uh days cash. We you know, our expenditures continue to exceed the revenues in the forecast. You know, that really gives us a little bit of limited flexibility in terms of unplanned costs. you know, similar to, you know, we had roofs last year that was, you know, almost a million dollars there. Um, you know, it reduces our our reserves. Um, and and we'll be fully depleted by 29. You know, I think we need to, you know, commit to, you know, preserving our programming, our classroom,
058and our extracurricular opportunities for our kids. um you know our office you know this entire building even all 12 buildings um will continue to work on improving our efficiencies in our non-instructional areas I think there's always uh room to to work at in and improving those areas because anything we can do there in the operations and maintenance and transportation side we can dump back into curriculum and opportunities for our kids and I think that's what's most most important um you know our students and staff on the instructional side. Um, giving them every opportunity uh to have the the the best programming and and learning outcomes. Um, the the better. >> Well, and and I know over the last 3 years, we've done a lot of work in reducing where we can getting more efficient. >>
059Um, I know the maintenance department has been doing more things in house. So, >> I know we've been over the last 3 four years been working hard to try and try and get more efficient. >> Yep. you know, so next steps, I think we need to continue to evaluate those cost-saving measures throughout the district while not impacting um our our students and staff work on the instructional side. Um and and really I think it's time to to explore some additional revenue sources as well. um you know as we you know continue to you know see that you know fund balance decline um I I truly believe that uh we need to to look at you know all all of our options >> well and we're going to have to do something well before 29 because
060we don't want to wait till we're completely out and doesn't it if I'm correct doesn't it take a year to start colle if you pass a levy takes a year to start >> yeah so so it depends what the what the tax that that we would want to consider. Uh the income tax takes a little longer to collect your full rate and and property taxes are a little bit sooner. So um you you know that if we pass something in 26, you would um collect half of that in fiscal year 27. >> And income tax would be something really new for us. >> Yeah. >> That I don't think we're super familiar with. So maybe you should like give us a presentation on what that looks like, what for the community cuz Yeah, that that's
061that's pretty >> bleak. >> And compared to what our options are as far as a traditional property tax levy, you know, what what kind of what kind of levy would we need um to get us back on, you know, to even out that growth and um between the two? Yeah, I could I mean if you guys wanted I could put some scenarios together some some you know a presentation and a work session you know next month or or whatever you guys would like if we needed to schedule another one whatever that may be. We could talk about some of those options and and pros and cons of each and what kind of dollar amount we'd be looking at to not only balance our budget but you know a typical levy cycle in a school or
062any you know government for example you know it's we're in the downward spend where you when you pass a levy you generally add to your reserves a little bit and then we're at the point of our decline so we're using those reserves. So, you know what those dollar figures would look like to to replenish our reserves a little bit and get us several years cuz we have gone 10 years without uh additional revenue. >> Pretty fantastic. >> Yeah. What is the typical levy cycle for a school district? >> You know, I I really think that depends uh on the makeup of your school district, whether you're funded by property or income or, you know, losing kids, getting growth. I mean, there's so many factors, but generally speaking here, I think back in the day it
063was every 3 to four years. Um, >> 3 to four is typical. We're at 10. >> Yeah. >> Okay. >> Yeah. >> It's good. >> Yeah. And it I did a, you know, I went back to I told a few of you on our finance committee this, you know, we went back to 22 presented, which would have been or 23, just November of 22. Um the numbers that we that I shared with you tonight are similar to what I thought fiscal year 26 27 28 were going to be four years ago. So what we've been talking about over the last couple years is is coming true. We just happen to be here um with with where we are with our with our magic. >> Yeah. I think next meeting it'd be great to have a
064presentation and just options and >> next work session. >> Yeah. cuz we only well we'll have to look at it because we only have one meeting in November >> so we may need to add a work session since we're not >> we're not going to capital conference time it might be time to use the date that we would >> election day won't be as stressful >> it's a good idea I'll get something >> that work for everyone particular >> it was a wonderful presentation crappy Yeah, >> if I may ask because we would have been a catalog conference that Monday and Tuesday I believe. Are you also available for that? >> I I looked I think our unless my calendar is wrong. I think our meeting in November is the 10th. >> It is the
06510th. So normally we would also meet on the 24th which is the fourth one. >> Yeah. >> Um which is the week of Thanksgiving meeting. So, >> but we could throw in on like the third. >> So, is our meeting on the 4th? Is that a work session or that's just a regular meeting? >> Do we have on the 10th? >> Oh, on the 10. Sorry. 10. >> It would just be a regular one because we only have one schedule. >> Correct. >> Yeah, we just have one. So, we could the third or 17. >> The third or the 17. >> Either one is fine. >> Yeah. >> Does anyone else I'm confident with either those things? All right. And I will also give it to you. >> Yeah, sure. >> Thank you. >> I
066think the third would if it works in your schedule could probably benefit just to keep the conversation going on. We could >> by then I should know more of the property tax reform stuff that could impact us um you know to further those conversations. >> Okay. [Music] >> Thank you. >> All right. So, I'm recommending uh item 4.1, the financial forecast for fiscal year 26. If >> we don't approve it, is that not true. >> Can't really work like that, but change the I'll second. >> Any com any more comments? >> Julie, >> yes. >> Greg, >> yes. >> Dan, >> yes. >> Kim, >> yes. >> Thank you guys. >> We are with you, Dr. Thank you. I recommend item 5.1, which is the acceptance of gifts. We have two donations. One for the
067American Legion Post number 468 for refurbishing the South View football field flag pole and also a donation of four standup desks to Junior High. >> I'll move approval. >> I'll second question. Thank you. >> Keny, >> yes. >> Greg, >> yes. >> Kim, >> yes. >> Dan, >> yes. >> Thank you. I recommend item 5.2, two, which is a service agreement with Everly Assessment and Consulting LLC. >> I'll move for approval. >> Second. >> Any comments or questions? >> Kim, >> yes. >> Dan, >> yes. Greg, >> yes. >> Julie, >> yes. Thank you. And I recommend item 5.3, which is a service agreement with New Story Schools. So, move approval. >> Second. >> Comments or questions? Julie, >> yes. >> Greg, >> yes. >> Dean, >> yes. >> Kim, >> yes. >> Thank you,
068Mr. Diversity. >> I will recommend items 6.1 through 6.3 on a consent agenda basis. 6.1 licensed substitutes. 6.2 is the lifeguard for North View and 6.3 is licensed extra duty. I'll move for approval on the consent agenda B basis items 6.1 through 6.3. >> I'll second. >> Any comments or questions? >> Kim, >> yes. >> Julie, >> yes. >> Dan, >> yes. >> Greg, >> yes. >> Do I recommend items 7.1 through 7.3 on a consent agenda basis? 7.1 are classified new hires. 7.2 two are classified resignations and 7.3 are classified personnel changes. >> I move approval on a consent agenda basis item 7.1 through 713. >> Second comments or questions. >> Julie, >> yes. >> Greg, >> yes. >> Dan, >> yes. >> Kim, >> yes. >> Thank you. I will recommend items 8.1
069through 8.6 on consent agenda basis. 8.1 is supplemental positions for 2425. 8.2 are supplemental positions for 2526. 8.3 are not teaching people activity contracts for 2526. 8.4 volunteers for 2526. 8.5 are resignations for the 2526 school year to supplements and 8.6 are changes uh to supplemental positions for 2526. I'll move for approval on a consent agenda basis items 8.1 to 8.6. >> Um I I would say that I'm not going to be comfortable voting on this on a consent agenda basis. Um I'd like to pull out the >> Yeah, I need to pull that out until there's an investigation. I'm not I'm not comfortable if we want to pull it out and do it separately if >> I agree. I would I was going to bring it up too. So either it's going to get
070turned down or you just need to table that. >> Pull it off. Let me just re recommend. >> Okay. >> Should I recommend? >> Yeah, re-recommend. How do you need us to do that, Adam? >> That's fine. >> Can we just scratch that and start over? >> Or should I just recommend tableabling 8.3 cuz we still got to do I Let me recommend. >> Okay. >> So, I'll recommend >> that's okay with Adam. It's okay with me. >> Uh the consent agenda bases 8.1 and 8.2 as well as 8.4 through 8.6. six. So I'll move approval on a consent agenda basis items 8.1 and 8.2 and 8.4 to 8.6 comments or questions. Adam [Music] questions. >> You have a lot of questions. >> Yeah. Uh Julie, >> yes. >> Greg, >> yes. Dan, >> yes.
071>> Kim, >> yes. >> And then I'll recommend tableabling item free. Maybe 8.4.4. >> No.3. >> Okay. 8.3. >> Yes. >> They need to recommend table. >> Okay. I mean, do you need to table the whole thing or can we just pull one? I mean, do we like amend it? >> I I mean I don't know if you need >> I don't want to harm everyone else. >> No. And I don't know if you need everyone else approved. >> Yeah. >> So, couldn't you recommend recommend 8.3 minus Maybe you don't want to, >> right? I mean, can we do it that way? >> Yep. >> Okay. So, >> do I need to recommend? >> Yeah. >> Okay. Excuse me. Uh, I'll recommend 8.3 amended uh with the rem removal of Southw's head chair coach winner.
072>> So, move second. >> Any comments or questions? >> Adam. >> Julie? >> Yes. >> Dan? >> Yes. >> Greg? Yes, >> Kim. >> Yes. >> Thank you. >> Okay. This is a second opportunity for public participation for items not on the agenda. >> Okay. With that, I move for going into executive session for public official. >> Wait, did we do >> Yes. >> Greg? >> Yes. >> Kim? >> Yes. Take care. We will not be taking action.