001good evening I'd like to call this February 24th 202 educ Mee M hman here M Mrs laet here Mr F Mr Bowden here thank you please join us in the pled of Allegiance the flag is right to the flag of the United States for it stands one nation under God indivisible with liberty and justice for [Music] all thank you Miss hman good afternoon evening everyone and Welcome to our February 24th Board of Education meeting um as part of my superintendent report this evening I am pleased after month process uh to um actually say that we have a presentation uh for our community members our C School families um students and just community at large in regards to our Master facilities plan this has been a long-term process where our board has worked very hard with
002community members Educators uh parents and teachers alike to gather feedback input in regards to not the current use of our facilities but in addition to current use looking at what we need to do to move forward be proactive in our approach in regards to looking at 21st Century Learning environments and looking at our facilities in general and in regards to their maintenance and and well um the care of our buildings in addition to accommodating potential future growth in our district so um this evening we have a of special directions before we get started first and foremost as part of our meetings we always have an opportunity for public comment if you are interested in having public comment tonight please see Amy Addington down there if you would raise your hand Amy so that you may
003sign in and we can make sure that you have an opportunity for public comment in addition what we are going to do now I'm going to introduce um our speaker for this evening her name is Rachel and she is from the collaborative who will be presenting our Master facilities plan the overview of not only the process but also potential recommendations for as we move forward during this time our board members if you would be so kind to take a seat in our audience so that you too may see the presentation we are going to lower the screen um and then we will go ahead and get started thank you so much a copy of it will be posted to the pen sylvania's Master facility plan website for you all to reference um so as we
004go through the data um so fairly quickly I think tonight within the 45 minutes or so that we have um just know that you'll be able to refer to a recording and uh the presentation okay can can you all see that I can see that sorry so tonight we're going to go over uh sort of a brief briefly touch on the process and the feedback we heard throughout um we'll look at the enrollment Trends and the district capacity so how many students are being projected and the trends that are influencing space needs across the district and just how much space is available today we'll walk through what we're calling a flexible framework for accommodating growth so four scenarios for how uh the the district might handle its growth in the coming years and we'll touch
005on the district's uh existing infrastructure and potential enhancements to learning environments and then we'll end by talking about next step so as Dr mentley mentioned this is ultimately a road map for options for the district uh to use as a decision-making tool so this is a schedule of uh the timeline or or a timeline of the planning process for this effort uh we had a number of touch points with the master facilities plan committee um so this was a number of community members and administrators throughout the district um and we also uh had touch points at the bottom here with uh board the board to both gather input and share out information so here we are today wrapping up uh this this process so over the past year we've U this planning team and superintendent
006Motley have held over 25 inperson meetings um for this effort we conducted three online surveys so we got feedback from teachers staff as well as parents and Guardians uh in the district and those surveys and engagement sessions garnered over 1,700 responses um the district commission to uh Power School uh enrollment projection studies uh to be the basis of this planning work and we'll get into that in a little bit more detail um in the following slides so throughout the engagement process we heard from the master facilities planen committee teachers and staff alike that the top three issues to be addressed by this process were number one accommodating growth two enhancing existing learning environments and three the idea of centralizing preschool into one early learning facility so in summary the the master planning issues that were
007addressed uh in this process um based on feedback and enrollment Trends are in addition to enrollment growth um looking at uh addressing excuse me the increasing demand for uh dedicated special education classrooms due to the increasing number of students with disabilities uh needing individualized education plans um so that's more space needs increasing need for uh preschool classrooms due to the increasing number of 3 to 5-year-olds in the district being identified as needing IPS across the district and then some desires desires to possible maintain class sizes uh smaller class sizes um we use the term occupancy uh throughout the presentation the desire to uh the desire for dedicated collaboration spaces to facilitate 21st century teaching and learning en Ms in the district and to uh enhance and improve the quality of spaces across the district things
008like adding natural light so I mentioned earlier uh that Sylvania had uh two enrollment projection studies done by Power School uh the first was done at the beginning of this process and one more recently um was done in November when the actual enrollment numbers that were coming in were much lower than the first study had actually uh forecasted so this chart here shows um those updated enrollment numbers and it might be Tiny from where you are and again um you can refer to this later on the the website um when it's posted um but this chart shows that the enrollment uh uh will be um projected to Peak across the district uh in the year 2028 um you can um see that this total is about 530 fewer students than the previous enrollment predictions uh
009had projected they're showing uh elementary school so grades K through five uh peaking in the year 2027 showing Junior High peing in 2028 and then showing uh High School grades 9 through 12 peing in 2031 so as uh the district grows in enrollment you can see those students matriculating through those grade levels so one uh unique facet to the enrollment story or picture in the district is the increasing number of preschool students um I kind of started to explain this a little bit but this isn't Universal preschool this is in Sylvania the the school district is required by law to offer uh free preschool to District children ages 3 through five who have been identified um as preschool child with disability so um along with an corresponding number of tuition-based peer students uh the potential
010uh preschool enrollment shown on this graph here is uh based on the historic average annual growth so over the past 10 years preschool in the district has seen an average annual growth of 10 um excuse me 133% or excuse me 8% and over the past 3 years has seen an annual average growth of 133% so we use those numbers as a range for how uh the population might continue to grow throughout the District Preschool has also historically experienced a 14% increase in the number of students uh from the beginning to end of year um and so all those things uh combin showing a potential need for 12 to 14 total uh preschool classrooms uh within the district by 2028 and um the dot here you can see in uh back in uh mid January we
011were already at 239 preschool students um for this school year so heading toward that projected 244 for for the school year so we set a projected need of 12 to 14 classroom or preschool classrooms across the district um preschool is currently what we call decentralized today so it's offered in across four uh facilities in the district so there are nine classrooms today um it offered in Highland Maplewood Whiteford and part of the Career Tech program at North viw so by uh 2028 there's the potential need for five additional classrooms to be uh preschool classrooms to be offered across the district or at excuse me another uh related enrollment facet is the increasing need for special education classrooms uh and support spaces um as the percentage of students with disabilities who require greater levels of care
012continue to increase um so this uh floor plan that you're seeing here is an example of Hill viw and just a number of the spaces that have been converted and retrofitted over um the past school year alone so a teacher's lounge a former sensory room and a former special education CL classroom all converted for other special education needs um to meet this growing demand so spaces across the district have included libraries and Conference spaces and the like to really uh meet the the growing demand um of this population so ideally these student uh these spaces would be purpose-built uh learning environments across the district so they're they're less than ideal and so the picture on the the left this is showing Maplewood ele elementary school so this is at the end of hallway Corridor um
013sort of found repurposed space um which is often smaller and more uh can lead to higher distractability um so ideally um they would be uh more purpose-built uh collaboration and intervention spaces as shown on on the right here so uh in talking or in meeting with the teaching and learning environment subcommittee of the master facility plan we identified you know what would be ideal for these types of spaces um another uh part of this picture in sort of determining the capacity for the traditional classrooms across the district was looking at class sizes strategies for class sizes so to understand how many students can fit in a building we need to know how big are the class sizes and so we looked at three different strategies for class size throughout this process so first being the
014occupancy for the Sylvania City Schools agreed upon District contract so this has kindergarten through third grade it sized uh 25 students per class and then 4th through 12th at 29 second here is uh occupancy per committee preference so when talking to the teaching and learning environment uh subcommittee and others there was a preference for smaller class sizes uh at lower grades and lastly excuse me and lastly uh we looked at occupancy for the Ohio facilities construction uh commission so this is a a standard um a building standard the state of Ohio for uh for schools so just as an example um looking at uh what occupancy per committee preference would look like so if we took the total number of students say for uh third graders and you divided it by 20 um which would
015be the desired class size you would need uh potentially four classrooms across the district so the smaller of course the desired class size the greater number of classrooms you'll meet um if you utilize the agreed upon contract based sizes you can see that those numbers would lead to needing three classrooms instead of four which could potentially lead for greater amount of flexibility within um some of your classroom environments so that fourth classroom could potentially be another opportunity to create more maybe purpose built environments for those smaller intervention opportunities or collaboration space um type uses this chart is showing then the potential overall need by grade bands at Peak enrollment so this takes into consideration all the preschool the special education and the typical enrollment gr across the district and it's organized by grade band so
016in the red is representing Elementary in preschool uh blue is the uh junior high which is 6 through eight and uh yellow is showing the high school um grades 9 through 12 uh the the left column is the number okay the left column is showing the the total number of classrooms available today the three uh columns in the middle here are then showing the potential number of classrooms needed um based on those different occupancy or class siiz strategies we just talked about and then on the right is showing the difference or the Delta the potential need based on that difference so this column on the left here shows what uh occupancy per contract that we just talked about would would would result in so if the dis were to remain organized as it is today
017there could be a potential need uh for four classrooms to be added if redistricting were considered uh at those class sizes there could be a potential Surplus for 11 um so it's just showing there's growth that is uneven throughout the district and there it could be the potential to rebalance that um that would take obviously more more study but in theory that could be accomplished and then as we move to the right here this is showing the occupancy per committee preference so those smaller class sizes that we just talked about so if the district were to remain the same instead of needing four classrooms you could potentially need 14 classrooms um by 2027 so that's a couple years out so difference in looking at uh class sizes can be uh the difference in needing more
018space or or less um so the growth that you're seeing here is really a large percent uh a large percentage is the demanding growing need for special education classrooms and those pre those five preschool classrooms we just talked about and then uh in junior high and high school the need for the growing need for special education uh classrooms uh is that need as well um but there is a surplus of spaces today so not more would need to be added in theory so uh as a result of looking these through these and talking to the facilities uh Committee of the board we decided to go forward with the occupancy by contract numbers which would allow for the greatest amount of flexibility over the next few years as uh um growth Peaks so this would allow
019for greater flexibility we'll look at now where this growth is happening across the district so this is a map of the district at configuration as it exists today and in the bottom right this is is a color code um showing the uh the grade bands if you will of each of those buildings so orange represents those elementary school facilities that have preschool in them today yellow is uh elementary schools which are K through five grades the green are showing the junior high which is 6 through eight and uh High School is represented here in blue um so so um now we'll go through where the projected District classroom needs and surpluses are so shown in red here um with the the minus symbol projected um the one facility that's being projected to be over capacity
020and this is again at the by contract classroom sizes would be silen Elementary so in uh 2027 svin is shown to have um more than it can hold in terms of the number of students facilities that are projected at or just under capacity include Cal Trail in Arbor Hills these schools would sort of Break Even in terms of the capacity that they have Maplewood TimberStone uh junior high and white for elementary would also be very close on Space those facilities that are projected to be under capacity um include the the remainder of the facilities so Highland Sahan record North View South View um and so there's a varying number of the number of classrooms that are available in each fo they're projected to have have um more than they need at the Contra contract based
021classroom sizes but it's important to note that not all the learning environments or spaces within the buildings aren't necessarily ideal so now we'll walk through um we looked at uh what we're calling a flexible framework for accommodating growth uh scenarios that will uh help to accommodate the growth while addressing needs Like Preschool special education learning environments and then also the desires for enhanced learning environments and dedicated dedicated collaboration spaces um so these uh scenarios We examined uh we we looked at the potential impacts of the following strategies so we looked at what does school redistricting do for you in terms of accommodating growth what does it look like for preschool to either be decentralized so being offered in multiple facilities versus being centralized into a single early learning facility what might redoing the grade banding
022across the district look like and then we did investigate uh what the impacts of one high school would look like as well as that was something that was mentioned early on in the process as a desire to investigate so we wanted to note here though that the majority of respondents So within the master facility plan committee didn't feel the need to consider solving for high school once we did look uh at it initially and so we'll go through some of that at a very high level so we looked at how one high school in Sylvania might be accomplished really this lays out your three big um options for how you might do that one is renovating and adding on um to an existing facility the next is new construction building new and then the third
023is dividing High School by grade band so the first um combining the two uh High School populations at Peak um is projected to be 2700 students and so in order to have a single facility that would accommodate all those students you would really need a pretty significant um addition to um South View would be the only facility that would be able to accommodate that growth but at the um at the cost of displacing Athletics and band practice and um the sort of overall sight circulation will be quite difficult um North View um has had significant Investments lately right in athletics and Career Tech um and if that building were then to be sort of emptied to uh move to a new uh uh selfie location um it could be potentially repurposed as a junior high
024but would also require an addition or renovation and so their committee really just didn't feel like that made a lot of sense new construction is a potential but it would require a 388 site to be found uh in the district South View um really lacks space for a new build without major disruptions to to the the current um operations of the school and Athletics and B practice Etc and there's quite a high cost associated with that and then when we talked about um the impacts of separating 9th and 10th and 11th and 12th into two different buildings um we heard back um feedback that that would limit student educational opportunities and would really uh increase uh Transportation needs and costs for shared resources and programming so we decided to look at okay what that what
025might that cost just as an exercise so how much would it cost to build a new High School in the district um these are using $224 based on the Ohio facilities uh construction commission for new construction um again this kind of a stand standard in the state of Ohio for educational facilities um so we looked at okay what would it take to build a facility for 2700 students um uh the ofcc um has a standard about 156 squ ft per student um add about 390 Square uh dollars per square foot and then also add in the the cost for property it could potentially be upwards of 166 million when we first did this estimate with the old uh um enrollment projections uh we were at 2,800 students and so it was around $174 excuse me
026$174 million um so this is this represents feedback that we got on this subject from the master facility plan committee on the left here this is uh feedback that we got at the very beginning of this process so the committee was about a 50/50 split in terms of interest in one High School versus two um at the end of the uh the process when we showed all this information about 90% of the respondents said that they really didn't feel the need to continue investigating it just because of the cost and other um sort of complications when really the the major issues right now are the growth in um uh the elementary schools which does not address as well as special education in preschool we looked then at exploring the preschool options and I meant that
027excuse me and I already um mentioned the idea of decentralized versus centralized so decentralized would be um looking at adding preschool to uh existing uh elementary school facilities so uh adding to the the three other uh elementary schools that are already uh part of that program and then centralized would be looking at either converting an existing uh Sylvania uh District owned facility into AAR Early Learning Center um finding uh a facility to buy or lease that would fit the bill um or constructing a new facility so we looked at all of these um various options um for accommodating preschool addressed pros and cons and looked at a high level of uh the costs that those were would incur so they all have different impacts on uh the district's space needs as well as cost implications
028so throughout the process um the master facility committee has been in favor of one centralized Early Learning Center so when voting on their preferred scenario for accommodating growth the majority chose uh the top left um option which was one Early Learning Center um as well as school school redistricting to sort of make it all work so we can infer their desire to reduce the number of additions that would be needed throughout the district and again the desire for centralized Preschool location when we asked parents and Guardians however about their preference um for preschool organization a slim majority preferred a decentralized approach so continuing to accommodate preschool at multiple uh school facilities so we can infer the desire for neighborhood schools um so as a result we kept both options for decentralized and centralized for uh
029on the table for the the board to consider when we asked uh the master facilities plan committee as well as uh parents and Guardians about their uh um opinions on redistricting um both both the committee as well as parents and Guardians supported the notion and Theory um of redistricting if it meant less new construction as well as potential cost savings across the district so those are both the yeses are represented in blue there so taking all uh the following into consideration we put together four scenarios for accommodating growth that looked at uh these different facets of decentralized preschool or centralized preschool redistricting and what redoing grade banding might look like across the district um so these are scenarios enough for the board to consider as options for planning and not necessarily A determined Direction at
030this point in time so these uh again are based on the enrollment projections from power schools the historic enrollment Trends um as well as using the Sylvania School District contract based class sizes so that's That's the basis of each of these scenarios so the first we'll look at is um how decentralized preschool might continue to work in the district and as well as the impl uh implications of not redistricting so once again this is the existing uh District configuration and just to refresh uh orange is prek through 5 yellow is K through 5 uh green is 6 through eight and then uh blue is the the high school 9th through 12th and so you may have seen the color shift there or or might not but I'll I'll review it um so here more buildings
031across the district have turned orange so more facilities would take on uh preschool across the district so it could potentially be added to Highland strain and um those could become uh potential prechool uh facilities um if redistricting uh does not occur in the district silven would need uh new space to be added um at at Peak capacity which is in 2027 but if it does um if redistribution does occur there's Surplus CLS across the district um to meet those space needs um Junior High and high school both show Surplus classroom availability um to be used for other space uh needs and uh collaboration space desires so we did look at what additions might um look like in the district so these are considerations if redistricting does not occur um if additional space does need to
032be added um what might that look like how might that work um in the top left uh this is uh silven I mentioned would be the only school that would really require uh a new addition and would be over capacity um but other facilities shown here Central Trail and Arbor Hill as I mentioned would be breaking even and then Maplewood TimberStone Whiteford would be tight on space so a little bit over capacity but we we did an exercise of how how much that work um for each of these uh sites within the district and so uh new space can be handled in in two ways one would be with uh new additions permanent uh additions to existing fa facilities or done through temporary uh modular classrooms so those are two different options for how you
033might add new classrooms to a district um and here is a comparison for for cost um for what new uh adding six new classrooms might look like to an existing facility versus the same number of classrooms in terms of modules so approximately $3.6 million in total project cost for that addition um six classrooms uh in modules would be more uh around a million dollar um so the classroom addition is based on a current project um that that's being worked on and in terms of timeline uh both uh strategies have uh uh timeline implication so after funding is approved so typically through a levy um it would take approximately 2 years possibly less um for new construction to come online um and then just a little under a year uh to add modular so just uh
034as a frame of reference or reminder that elementary school with the power Schools Enrollment projections is projected to Peak run 2027 so 2025 this year so in that timeline really need to be started now if uh new construction were um something that were to be uh done when asking uh again for feedback um from the master facilities plan committee as well as parents and Guardians um in terms of how they would add new space to District if it were needed um they both said that a mix of both new construction and modulars um would be an appropriate solution depending on timing and the peak enrollment needs where they where they exist so people are open to a mix of both the next scenario we're going through is uh the idea of uh centralized preschool or
035early learning facility by reusing uh an existing facility that exists in the district today um so in order to select what uh facilities might fit this bill uh criteria was created um so Sylvania has 14 facilities across the district today um the criteria that uh was determined that it must be an existing elementary school today so minor or minimal uh Renovations are best suited for a preschool have fewer than 30 total classrooms so take the fewest number of classrooms offline um and then also be built before 2000 to ensure that uh the newer facilities were preserved for uh General K through 5 use so by those standards uh across the 14 facilities there are 17 elementary schools four of those um have less than 30 total classrooms and two of which were built before the
036year 2000 so Sylvania and Whiteford were the two facilities in the district that could potentially meet the criter iera to become an Early Learning Center um if this uh scenario was was desired so again this is the existing and then this is what might look like um for silvin to become um The Early Learning Center in the district so uh in this scenario uh svin was it gets converted to a preschool facility um the K K through five class um classes that are in silven today would need to be redistricted to the other elementary schools that do have space um and then uh eight classrooms would then be freed up throughout the district um where preschool exist today um and then uh there would be minimal impact here on junior high and high school um
037but in this scenario no new classrooms the theoretically need to be added to make this um solution happen if white were if Whiteford excuse me were to become uh the Early Learning Center our centralized preschool facility in the district um because it has two class two existing preschool classrooms um today only six other classrooms in the district would be freed up for other use um and silven would still have an a space need in the scenario um that couldn't be uh solved by redistricting so in the scenario if Whiteford were to be converted to An Early Learning Center um svin would have space needs um and we did then a comparison of those two different strategies for adding an early learning or converting an existing facility to An Early Learning Center so both fit uh
038the 14 uh necessary preschool classrooms um as well as the other required program space for an early learning uh facility in the district with significant amount of space left over actually and we found that uh either facility would be able to accommodate the administrative staff function uh in the building in a separate Suite so in that we're showing sort of the blue and the yellow would be the administrative function um which could uh potentially uh leave the ability for the um BL Bradley uh rer Administrative Building to to be put for sale so there could potentially be um a sort of a solution where uh those two facilities get combined into one and then there is the ability to maybe settle an existing facility in the district so uh the potential cost um we we
039looked at high level costs um there're around the same at the low end starting about $4.6 million and at the high end um looking closer to 12 or 13 million this was if we were to address all the Deferred maintenance needs um and uh add restrooms to all the facilities um so really sort of highest invest um uh for that uh high end uh of the estimate there or when I say estimate the order of magnitude um cost so when comparing the two silver uh is more centrally located in the district and wouldn't require additional space um while Whiteford has larger classrooms and an internal playground so it's really well suited for preschool um but would require additional space to be added throughout the district so that's just a high Lev comparison um we looked
040at what it would mean to add a new Early Learning Center in the district so new construction what might that look like um so showing here uh a potential location would need to be identified for an early Lear Learning Center um but as a preschool would move to that new facility again eight classrooms would free up uh across the district in uh elementaries uh for other space needs uh and take on the the space needs in silven again if some of that population will to be redistricted similar to uh looking at the high school we looked at how much An Early Learning Center might cost um in terms of new construction and sort of your ideal facilities uh so those 14 classrooms sensory with a sensory room gross motor room and the Myriad of other
041sort of requirements that we were talking at the district about um would uh potentially be around $14.6 million in total U project costs so that just gives you an example of what it look might look like um once again site would be identified across the district um the other option that we didn't talk about was you know is there a potential facility in the district that could be leased or owned um and converted um but we haven't seen sort of that ideal um come about uh the fourth scenario uh and which has much broader impacts across the district um would be redoing gr uh grade banding but we looked at it as a means of freeing up space in the elementary schools without needing to individually redistrict that uh School population um but again this
042scenario has the broadest impacts on the district so again as it exists today and you can see a lot more color changes happen here so the big moves here would be that the elementary facilities would move to preschool through fourth grade fifth grade would be removed from all the elementary schools sixth grade would be removed from the junior highs and they would come together in a new intermediate uh a new Intermediate School um so in this scenario we're showing mord having that potential it's centrally located it could be new fifth through sixth um uh facility it would require major additions to accommodate that full um population and then the the sixth excuse me then the seventh and eighth grade population in record today would then need to be spread between TimberStone and Arbor Hills um
043so that population could be redistributed to to those um schools and then High School um could either remain the same or uh could be rebalanced um based on the TimberStone Harbor head split so again all schools could potentially be impacted in this in this model here um but it would free up significant amount of space in the elementary schools for other uh learning environment and special education needs um the junior highs in this scenario would be quite tight again in terms of space and then looking at the sort of impacts on on mord and what it could actually look like um goodness excuse me at a high level we looked at the additions that you might need um to the existing uh uh junior high facility for it to become a f fifth sixth uh
044excuse me fifth and sixth grade facility for the district and this is just one solution out of many um for adding potentially 15 additional typical classrooms and 19 additional special education classrooms to meet the needs of that great particular great band so that's just an imp an example of what that that impact might look like so those were the the sort of four overarching sort of scenarios for accommodating growth that we looked at and the potential impacts but as another part of this study as uh Dr Motley mentioned um we looked at the conditions of the existing facilities as well as um The Learning environments within them um and and how they're operating today uh so this represents the 12 different uh schools across the district today um and just for reference eight out of
04512 of those facilities were built before the year 1970 um so some of those have had addition since but um they well-aged however at the same time it's important to note that all the facilities are worth continuing to invest in so as part of this effort there was a facilities conditions assessment that was done to determine um that they are worth continuing to inv in um this chart shows uh the total deferred maintenance cost in each building as a percentage of the replacement cost um so the replacement cost uh is calculated by taking the square footage of each uh facility and multiplying that by the current square footage cost for new construction again using the the ofcc standard um cost that we've been talking about um so fcc's guideline uh establishes a benchmark for replacing
046rather than renovating at 2/3 or 66% of the cost um to replace so I'm not sure if you can see this or not but we're seeing percentages of 30 I think the highest here is 38% and then 31 on the low end so none of those are approaching um the 66% so uh there's not a the need to replace any of the facilities is what this is saying um for reference um perisburg has two buildings pushing 66% um for replacement and what this tells us is that the district really has been very good stewards of your uh facilities in space so they're worth uh continuing to invest in rather than demolish or build new uh so in talking about the learning environments um within the existing facilities we mentioned some of them are lacking today
047we asked what uh would be what should be prioritized um in terms of teaching environments um and this is the feedback that we received from the teaching learning environments as well as the teacher survey that really more spaces for Project based learning and Hands-On activities um as well as upgraded classroom infrastructure so taking care of some of that deferred maintenance to really um improve the classrooms um that exist today and these are just some of the major themes that we heard so new spaces again for dedicated intervention um in group uh group spaces um sensory gross motor rooms uh and Career Tech classrooms were were mentioned as well um and then things like technology storage flexible Furniture lighting safety measures and accessibility um all came about throughout art uh feedback sessions uh this is an
048example of some of the classrooms throughout the the district today so a variety of Elementary School junior high and uh High School um and the types of uh Furnishings um and furniture and lighting uh in the facilities today and then these were some of the examples um that were identified throughout the process as being sort of some preferred um options uh for how those environments might be enhanced so things like flexible uh furniture or Furnishings new finishes and fixtures so addressing those different maintenance needs we talked about enhancing daylight so if there is the ability to reconfigure in some uh scenarios um and then technology throughout we looked at this a little bit earlier but um the existing intervention spaces um today in the district again are a lot of uh found spaces um as
049uh uh learning has teaching and learning has shifted over the years since these facilities were built in 1970 um the spaces haven't always changed along with it so the district has done a great job of finding those spaces um as they exist um when asking uh the teaching learning uh subcommittee about their preferred spaces we um or ideal environments again we heard back dedicated breakout spaces and Extended Learning zones so purpose-built um spaces so being able to convert um some of the the spaces that you have today to really fit this need um along with the sort of needs of the special education um uh classes as well so there could be the uh the ability or opportunity to incrementally uh in uh upgrade classrooms across the district um through summer projects so both uh
050looking at both the typical classrooms as well as the special education uh classrooms and their support spaces um so you could address the Deferred maintenance and uh updating infrastructure and updating finishes and addressing the specific special education classroom needs like restrooms and changing tables that we did here um throughout this process as well as updating furniture and technology and another idea that came about um if using again those contract based class sizes there is the potential for Surplus space throughout the district um there could be the potential to convert classrooms into P purpose-built intervention and collaboration spaces um and special education amenities um throughout the the school district um by repurposing again those existing classrooms so just an idea um of you know repurposing and creating purpose buildt uh Within existing uh facilities uh today
051so in terms of next steps really um this planning process has um hopefully prepared the district with a framework for uh options for accommodating growth um and the growing District needs um that it anticipates over the next 10 years um so now uh the Board of Education will be uh examining these scenarios study is complete um and hopefully using it as a road map for how uh it might decide to move forward um so we've heard the district remain will remain proactive um with their process and planning um and continue to monitor enrollment and see how closely it aligns with enrollment uh projections um as they were done by power schools and um noting that you know the growing preschool and special education needs continue to uh exist um and they will remain a priority
052um in the district and so so with that I'll turn it back over to Dr mle um and thank you so much for for your time um this evening [Applause] you thank you Rachel we appreciate that comprehensive overview and presentation at this point in time um I would like everyone to know that we will continue with our typical board meeting our typical School business so if our Schoolboard members would like to join me back on the stage we will continue with our meeting and um again no action will be taken this evening in regards to the master facilities plan as Rachel stated earlier uh or previously the purpose of tonight's overview was to really keep our community and our stakeholders informed about the possible scenarios that are uh up for consideration uh but the board
053will need some time to digest all of this information in order to design next steps recogition of [Music] achievement question [Music] yes jul yes Tim yes yes this is our first opportunity for we are all right just have a few items this uh month I'll do the first two and consent agenda first 5.1 is uh minutes from previous meetings for January 7 in February 10th and then 5.2 is the treasures report uh for the month ending January 2025 uh as indicated in my in my report this month uh still on Trend to uh matches the forecast and where I think we ought we ought to be at this time any comments or questions Dr yes yes Kim yes jul yes Dan yes and then 5.3 or 5.4 uh is just appropriation and minuted certificate changes
054uh that I need to submit to the county we did have uh some reallocation of some federal grants uh so we had needed to make those changes for the any question GRE Tim yes Dan yes jul yes thank you thank you thank youman is my pleasure tonight to recommend the appointment of Anna Drake as the Director of student data and federal and Anna is here in the audience tonight and i' would like to share a little bit about Anna and why we recommend for this position um and actually began teaching as a generalist teacher at Walbridge Elementary in 2012 she was there for one year before she joined suban schools since then um Anna has taught science at Arbor Hills and served as science teacher most recently at South viw however that's just the tip
055of the expert um Anna has really been an integral part of the school district she has been an advisor for NHS Science Olympiad and Quiz Bow she also has written several grants in order to support our students and fellow Educators um she has volunteered for the Washington DC trip for several years I believe was the lead organizer for our eighth grade students across the district uh she's participated in the El family night the Hunt Club Fire Resource organization the list goes on and on like the Road Runner rally and the Road Runner classic and the technology 14 she's trained our teachers and 21st century um I would say technology um in regards to not only schooly training for our staff Co um on us in 2020 but she also has provided otes supports and she
056was presented on numerous occasions throughout the district um she has also been a part of the PBS multimedia project on Blended learning and the list goes on and on on and on and so we are truly pleased to recommend that I am and I believe on behalf of the colleagues her she uh had a pretty tight tough interview um with colleagues across the district she came highly recommended and by the way she's also been teacher of the year um in the year 2019 2020 so um lots of accolades and we are excited to bring her to our administrative team so I do recommend wholeheartedly item [Music] 6. any comments or questions congratulations I don't see where are you oh there you are I can't see it in our eyes um I mean covered it pretty
057well I mean's been an asset to the district for as long as I've been around the district um you know she teaches me congratulations yes Dan yes Tim yes Tammy yes Greg yes congratulations congratulations moving on I would like to recommend item 6.2 for approval uh this has to do with the acceptance of f as new penylan Ms Lodge donated $500 to the nor flag pole and flag we have the American Legion Post 468 donated $2,000 toward the same project we have PT link donated $500 to North's powerlifting club and Ashley cler donated $500 to North's powerlifting Club as well and I recommend the approval of accepting [Music] the any comments or questions thank you very generous Julie yes Greg D yes Kim yes Tammy yes thank you I recommend item 624 the revision to
058the call handbook for the fiscal year 2024 through 2026 are we doing Chang oh that it's the light sorry recommend item thank you for the redirection I recommend item 6.3 the Board of Education meeting change in date from November 17 uh 2025 as noted to November 10th and to a change to the capital conference State um it's going back to the week that it was several years ago so we need to make that change for second Com or questions [Music] M Timmy yes Julie yes Liam yes GRE yes Kim yes thank you now I would like to item 6.4 for the board's approval which is an revision to the saw handbook phal year 2024 through 2026 Mo approval it questions yes coms or questions Julie yes Kim yes tamy yes Greg yes Dan yes thank
059you I recommend item 6.5 for the 2425 school as by director of any comments or [Music] questions Greg yes tamy yes Kim yes D yes jul yes thank you I recommend item 6.6 overnight fil Tri of which there are two um we have sth high school um I believe it is their month trial March 5th through March 8th and also birth View High School they will students to w I conference Mo approval any comments or questions Julie yes Kim yes yes Greg yes thank you you I recommend item 6.7 which is anou with the saan schools Education Association I recommend the approval of this understanding which was collaborative and heard Adam for taking or C approval okay any comments or questions Julie yes tamon yes Greg yes Dan yes Kim yes thank you thank you
060thank you I will recomend item 7.1 7.2 J basis 7.1 are license substitutes and 72 [Music] any coms questions Greg yes Julie yes Tim yes tamy yes yes you I will recommend items 8.1 through 8.3 on consa basis 8.1 is classified retirement stand 8.2 are classifi re and 83 are classified any Kim yes Tammy yes Greg yes Dan yes jul yes thank you I will recommend items 9.1 through 9.3 basis 921 are supplemental positions 25 school year 922 are non teing activity contracts 24 25o year [Music] 9.3 Greg yes Kim yes tamy yes [Music] yes anything I you and I attended this V convention meeting and they had hot cocoa they did have the hot cocoa run it wasn't too cold that's right um I have nothing except you all have invitations to theia um
061the foundation alumni dinner so that is March 14th um we have some great candidates be [Music] this is our second opportunity for public participation see none I move we did com question all M Julie yes Kim yes Tammy yes yes yes thank you thank you