001Thank you. This is the regular meeting of the Wyoming Board of Education for August. I call this meeting to order to have a roll call. Mr. Delmier >> here. >> Mr. Thomas >> here. >> Mrs. G here. Mer >> here. Mr. Brick >> here. >> Please join me with pledge. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Uh, may I have a motion to adopt the agenda as presented? So moved. >> Second. >> Roll call. >> Thomas, >> yes. >> Mr. Jean, >> yes. >> Mr. Ber, >> yes. >> Barter, yes. >> Mr. Fler, >> yes. >> Thank you. All right, we're going to skip recognition of the public since we
002have no names on our list and go right to the committee reports. Everybody's firing back up. >> I believe belonging and inclusion, you're coming. You're you haven't met yet. We're going to meet tomorrow morning. >> Yes. >> Okay. All right. >> Yep. And so in that conversation, we'll we'll be looking at the belonging inclusion collaborative applications, meeting dates for the year, which were recently just sent out, and the meeting structure uh for the conversations this year. Again, very excited about that. And and that's all about creating a culture where our students, our staff, and our families feel feel connected, feel valued, and this this true sense of of belonging. That's the the mission of the of the group. So excited to begin. >> Okay. Will you just head right down the list because everybody is
003back in >> back in the saddle. >> Yes. So, I'll continue on. Um, citizens advisory committee. We did have a planning meeting um today. Again, um very similar reviewing applications looking at actions from the 2425 school year. If you remember back, we had two studies that we did last year. one connected to temporary school sites during construction much like um Friendship United Methodist Church and then another connected to um social media and its impact on on mental health for students. Um, and so we discussed potential actions and we've been reviewing actions pretty immediately from those because those studies were connected to work that was going to begin right away. And so the team will finalize those. Uh, and then we were exploring topics or studies for the 25 26 school year. So soon those will
004be set and excited to meet with the team. Believe our first meeting with the whole group will be on September 98. Right. Yes, >> district leadership team. I'll keep going. Um, we did have a district leadership team meeting on uh August 18th and um was a great meeting, exciting because we had just started the school year. So, the first thing we took advantage of was uh talking about opening day and reflections from opening day were really um just a great start at each one of our building uh levels and um there was a little bit of a celebration. So, we spent some time identifying the factors that that made that such a positive start so that we can consider those things and and replicate those things in the future. Um and so that was exciting.
005Uh and then we um looked at district leadership team and building leadership team protocols just to set the stage for a positive year ahead. Um reviewed the goals for the school district and then this covered some district updates that are were pertinent to the beginning of the year. >> No, actually we received the minutes today. >> Yes, that's right. >> Thank you. part of the um discussion in that meeting I thought was interesting um as a board member was when they were talking about um kind of opening day and getting started how positive teachers felt about the asynchronous day >> and you know might be something to consider in the future. They really really seemed like that helped me come ready for all the meetings of opening day and um >> yeah right cleared space
006for interaction on the the on-site days. Yeah. And >> we kind of stumbled into that the planning for that. So considering how we might do that in the future. Great point. and the facilities >> you all want to be meeting regularly unless you just go for it. You're good. >> All right. So, Monday we met for the um third community forum for Hilltop and that was great. There was a good turnout. I can't remember 50. Yeah. So, um but Mike did a great job at he kind of just had a show of hands like who has been here before and like who's brand new. So there were several people who had never been there before. So he did well with doing a quick enough synopsis for those people, but not so long that it would
007lose everyone. Um, and then you all did great engaging because there were a few people who had a lot of thorough questions um that maybe hadn't been asked before, but they they were newer there. But that was great just to see that. And then we also just brought up we've been having our core meetings as well as that meeting. So in the core meeting every other week we're meeting for I don't know this last one I had to leave early so maybe four I don't know >> two was it a little bit of time just to make sure you're commitment >> four hours a >> um anyway and that one's been interesting too because now we're at that process of looking at the design versus going out to get some ideas of what things will
008cost so that you don't get too far along with being too far into the process and then get near the end and suddenly find out you're finally things. So, it's really great. Those meetings are pretty thorough. Um, and then Wednesday was the first day um that we did the initial talk for ELM. So, that was more of the listening session, but I would say that was like 13 to 13. I don't know there were equal amount of people maybe of staff and HGC and Richley as there were community members. Would you say the same? >> Um but still great broke out into small groups with prompts on what people were looking for and like starting that process the same way that we started at Hilltop. Even though we're sitting in board meetings, once you've done
009Hilltop, you're getting somewhat of an idea of things we're going to um be looking for for the other schools. And as he keeps saying that they're um siblings and not so like what does that look like and how are we honoring the space that um the schools are in the community? >> Well, I I think just important to mention the the start of the school year at Friendship. So, our Hilltop students are at Friendship United Methodist Church and extraordinary work has been done by the the staff and and the maintenance team for the move and preparing classrooms and and and people, you know, going over from our central office to support the first days. Um, it really has been a phenomenal opening of the school year for for Hilltop students. Um, and a lot of
010work has been put into that, but it it's no small feat and it's just exciting to to see how that's come off in the first few days. So, it's it's a big deal. Um, and I think it's something to celebrate. >> Finance committee met this afternoon. Did you want to? >> We did. We met at 5:30 and it was a little different environment from the previous meetings of May and April and there was so much uncertainty wondering what was going to go on >> with the bianium budget. Will they won't they? How far will they go? Didn't have to live under that cloud this evening. So that was a a refreshing vibe I guess of me. Um we did three primary things. We looked at the analytic um and both with salaries and with benefits
011both seem to be on track within anticipated um ranges of what we uh thought would happen. Um absorbing some you know chunks as anticipated this time of year with supplemental pay as of all the new programs and some of the old ones um from the from the summer and the like. Um and so all all positive on that front. And then we looked at the five-year forecast, which as Rhonda shared will be coming, the three-year forecast uh here soon per state law. But we recognize that even though the state wants us to to show them three years, um we we still find the five-year forecast very valuable for our own planning purposes. So that's still going to be part of our arsenal for our purposes even though again the state uh has shortened their their
012rubric. But um I mean things looking fairly good there. I mean the bottom line kind of thing is in terms of cash balance I mean we're perhaps into fiscal year 28 before we may fall below the 5 million benchmark. And so if that happens, as we discussed during the meeting, um it might be we might be able to stretch this this levy for a full 10 years, which would be absolutely incredible. Um so all signs on the forecast, I thought pointed in the right direction. And then uh income taxes, Rhonda saved the best for last. Is that fair to say? >> That's fair. Um I mean the uh July 25 um the quarter ending for fiscal year 26 and July 2025 um payments with returns were up a whopping 38.5% uh to the tune of
013almost $2.4 million just for that uh payments with returns. Um right total total collections though um again amazing uh 4.7 u plus million dollars an increase of 24.41% 41%. So whole lot of joy uh with with tax returns although you know >> very healthy payment makes us a little skeptical about what's coming >> which is the history >> for those of you that are watching and listening about income tax for the first time. It was a trailing indicator for us. We received the payment and the money and then no other detail. So we don't know what that means for our next three quarterly payments. We don't know we don't know necessarily what that means about future payments. We forecast this line item at 3% because that's what our 25-y year history tells us. We just
014have to ride the highs and the lows altogether. So, normally a healthy a very healthy year is followed by, you know, if you look at our our 25 year history, we might be up 10% one year and then down 2% next year with really no no indication of why it's up or why it's down. So, just to remember from a reminder that ours is a a traditional school district income tax as opposed to an earned income tax. >> Yeah. So, an earned income tax is maybe a little easier to forecast than a traditional income tax. We get some increases or some decreases that that we really can't explain. So, >> we're going to be happy about it. >> Yes, we are. >> But, uh, we're not going to modify the forecast just yet. >> Yep.
015>> So, these people returning. >> Oh, there are so many possibilities. One person moved in. One person moved in. >> People actually paying them poorly versus waiting till the end. Yeah, it's interesting because not only were payments returns up, withholding is up, healthy, a healthy amount and estimated payments are also up. So, all categories we saw an increase, which is not doesn't always happen. >> Yeah. >> So, a little anxious to see the October payment. >> Okay. >> Good news today, but >> All right. Thank you. >> Caution. Caution is good news. >> Uh policy won't be meeting until September. However, we're going to review four policies this evening about them a little bit later. So, I'm going to move on to the board education report and those very full policies. I believe Erica, are
016you >> I have a just a brief overview of of the the the policy and the intent of the policy. So, the first one there is um 211 and that's parent and family engagement. Uh and that's that's really what this policy is about. These are all policies that we're to to speak to each year uh annually. Uh just just talk about the focus uh for the intention of the policy. So this one emphasizes parents and families uh as essential partners in student learning. Highlights the importance of collaboration and cooperation between um families in the school district um and encourages two-way communication and opportunities for families to support the learning process both at home and at school. Um, policy 2413 is career advising and it speaks to the comprehensive approach to career career advising in K12.
017Um, and sets the stage for us to do that as a school district. Um, and really with the goal of creating success plans for students and and how we can support students that are at risk of graduating and I know that's part of the work that we're focused around with MTSS and and how MPSS helps us support kids all the way along their K12 experience. Um, and so this this policy also connects to student pathways, the idea of credentials and even resources that help support students after they move on to LC schools. policy 2623, student assessment and academic intervention services. Um this policy speaks to our um mission to administer state mandated assessments of full ethical practices uh for testing and provide interventions uh interventions for students who are not meeting that efficient level. And
018I feel like that's something that we are continuing to focus on and do better and better with um and the the interventions that we provide guiding uh instruction and support for students, students with disabilities, but but really students who just struggle in classroom environment. And then the fourth policy 8510 is student wellness. We've talked about this one more over the over the years. Um it sets up this comprehensive approach to student and staff wellness through nutrition, physical education, and health promotion. That's specifically laid out the policy. We've um focused more in in the previous years on developing a wellness team to speak about the whole idea of wellness and so we'll continue to to do that and probably bring information back to the board from that that team. >> So those four policies are already
019on our policies. Um, we are not changing anything. So, this is not a first or a second read. This is just an annual review as asked to do. Um, I think that they all speak to the mission of our district. I I wish we could just stay with those and not have to have any others. But, um, all right. Uh, be we talked about at the um planning meeting the committee assignments of which we all know we have besides board meetings, we all have committee assignments that we undertake. Um, and I haven't heard anything, so I assume we'll just go with what we've got there. Um, would you like to talk about the waiver? >> Yes. So, this is uh a resolution to accept the uh career technical education waiver for the 2526 school year.
020And and so what this does is it it waves the requirement for our district to offer a standalone CT CTE, career technical education course in our middle school. um it doesn't prevent us from supporting students when we think about career career choice and career development and and thinking about technical opportunities for students. Um but more so that standalone course this I believe and Eric help me I think this is the final year that this waiver will be in place. So we're currently planning for program development at a middle school in particular which is exciting. >> Yeah. being next year and then >> that's right and so all through the year we're paying for that. >> Okay. >> Thank you. Um we need to pass a resolution approving primary facilities GMP package um project you want
021to pretty exciting this one >> and this we prepared some stuff down. >> Everyone is asking about that. So this is the uh this is the demolition package and this is the demolition package for all three. Clearly we're not tearing all three down at once, >> but we did u bid out the demolition for all three just to get better pricing and so we will use one contractor to do demolition abatement. >> Um but we're only going to look at this time. So uh this 1.5 million is and that's a pretty big number but it's not just one school >> and so that's um abatement and demolition of all three and the company doing that is HTC is going to work with cellor Equipment services they were a little better to do that and um
022again good news so first one and this first one is under budget by 56,000 and some change or I'm sorry 58,000 and some change or about three and a half%. So, wow. >> Starting off starting off in the right direction. >> Let's do it. >> So, that's good. >> And, uh, I think if we pass this and then we'll sign it and send it off tomorrow. And I think that means that >> a fence goes up within the next week or two. And, um, you say that like the wrecking ball will come, but that's not really how it works. >> Yeah. >> And that's what people want to do. >> They said what? Um, end of September. >> Yeah. >> The fencing would be up for about two weeks. you're going to see that >>
023as they do the abatement inside and then >> so we're on target and >> I think a lot of people have you know at the Monday hilltop meeting people are like why why isn't the school I've not seen anything happen you know I'm like no we're right on schedule it's just there was a lot there had to we had to move from the elementary to >> friendship and to storage and >> you know there's a lot of planning and a lot just a lot in the move >> um and quite a bit of planning that that has to happen before the demolition. >> Right. >> Well, what about your 4-hour meetings, >> right? >> Which >> they they are you read a lot and and you know and poor Cara once we get started with
024negotiations those actually are four meetings. Oh, >> she's she's not gonna ever get home. one um one other factor to include. It's been it's been great to see police department, a fire department utilizing the space for practicing drills and and while the building is is open before the fence goes up, they're able to u utilize that space, which is wonderful. Yeah. >> Okay. Thank you. >> May I have a motion to approve the board of education reports? So moved. >> Okay. Second from John and please roll. >> Mrs. She >> Yes. >> Mrs. Yes. Mr. Burgerer. >> Yes. >> Mr. Cmer. >> Yes. >> Mr. Thomas. >> Yes. >> Treasures report. >> Thanks, Genie. Item A, approve the minutes of the regular meeting on July 28th and the planning meeting of August 5th. Item B,
025approve the statement of revenues and expenditures for a month ending July 31st. Item C, this is an annual piece uh in compliance with Ohio law or commercial paper reporting. Item D, approval of the 2526 transportation routes. Do want to just call your attention to the fact that we did have to add a route this year and we've been running on five routes for many, many, many years, but we had to add another hilltop route with our move to the church. Um, we have um an increased number of students eligible and riding. And so that dictated the need to add another route. So, we are running three route buses out of Hilltop. Four four routes in the in the morning for the middle school, five in the afternoon, one route in the morning and the afternoon
026at Vermont, three routes at Hilltop, two routes in the morning at Elm, one in the afternoon. We've been on solid side for many, many, many years, but just could not continue to to not stretch in, but we couldn't stretch anymore. I'm more curious what that would mean >> to there. >> So more students eligible and also more students riding was actually is very good. >> Yes. >> Um >> because um you have good walking traffic and good car rider traffic but um also healthy healthy bus traffic which helps >> less cars less walkers. So um there's just a good mix of like the right mix is there. >> Yeah. >> So it's great. And also the app that the parents that are that that's new this year, the one they've been using if they want
027to change if they're riding the bus or walking or whatever. Apparently that's a big hit. I've heard lots of chatter about about that. I think that was that a Gina Ker. >> No, it wasn't. >> Yeah. >> Oh, Jen has used that before. So, it was nice that she brought >> Yeah. Pick up pickup patrol. Pickup patrol. Yeah, >> it gets down to the minute. Like, thank you for pointing that out since like I started reading the transportation that was 25 pages. >> I mean, in a good way. It's very detailed. >> Those minutes policy says you will approve it out. >> Yes. >> And the superintendent is authorized to change them. So, we won't bring them back to you if they're changed. >> True. True. And then I don't think >> I don't think
028any of us want to say why are you turning left here. They just they were an amazing number. >> Yeah. >> Uh thank you and um thank you very much for being our transportation chain and we have a bad yellow jacket. Oh, I got that. >> You got one of those. >> But it needs a title back. But thank you to you and and all the primary people who worked this out and I know spent hours trying to make it >> work safely. >> And I heard a lot of comments about administration, seeing Tim and Rhonda and Susie, everybody out there. >> Perfect. Good job. >> All right. Thank you. May I have a motion to approve the treasures report? So moved. >> Second. >> Thank you. May I have a roll call? Mrs. Al?
029>> Yes. >> Mr. Brick? >> Yes. >> Mr. Almire? >> Yes. >> Mr. Promise? Yes. Mr. Yes. >> Thank you. Superintendent report. >> Right. Thank you. Um we have several personnel recommendations. So number one is a recommendation for new personnel. This is a pre primary school educational aid. Number two is a recommendation to change um the primary school library aids status from six and a half hours to seven hours. It actually is a tremendous support to the arrival and the dismissal process at friendship. Also number three is recommendation to approve these athletic supplemental contracts and uh for several volunteers receive for various fall sports. Number four is recommendation to approve these non-athletic supplemental contracts. Again, great opportunities for students, additional volunteers on there also. Um number five is a recommendation to make these non-athletic supplemental
030contract changes. You can see with each of these we're we're moving a shared um setup for those supplementals to be individually home. Number six is a recommendation to approve many athletic event workers and many of these are are coaches and what it does is it allows us to have additional support when needed rather than continuing to add two or three on to future meetings. We're we've improved all of them. Uh number number seven is for adding a fan driver. Number eight is for middle school after school detention monitor or proctor. Number nine is for a resident educator mentor to support newer teachers. Number 10 is um recommendation for pay for these 504 task force um individuals who have done curriculum work over the summer. And again that's one of the one of the first things
031that we are doing to take the information from the audit. Dr. Kersner has worked to develop this this professional learning opportunity um and and really focusing in on 504s. Number 11 also connect that is work uh that will be done on October 14th. All of these individuals being recommended for pay up to two and a half hours. And then number 12 is um I believe our final um payment for stipens related to the science of reading training. Again, that payment comes from this uh they receive a statement from the district and we are reimbursed by the state for that required training. And then item B, we have two overnight field trips uh that were recommending for your approval. The first one is the Washington DC trip for our senior class and then we have the
032middle school French class trip to Kub. Great opportunities for our students. >> I like the fact that they're going in winter. You know, there will be snow there. be a fun. >> All right. Thank you. >> May I have a motion to approve the superintendent report? >> So move it. >> Yes. >> Mr. Yes. >> Mr. Promise. Yes. Mr. >> Yes. Mrs. Miller. >> Yes. >> Thank you. >> And thank you. Superintendent's update. >> Just highlighting the the start of the school year. It's been a really again going back to a really exciting school year. Um, as we opened up, you uh you saw the message. We have talked about building what matters. Um, and obviously we've got our primary facilities that we're focused on. Excited about building new schools. Um, but really building a
033foundation for kids to be successful here in Wyoming, but well beyond the walls of of Wyoming City Schools. and and our our hope is that every person in our district um regardless of what people do can see, you know, the impact that they have uh on our students and know that they make a difference. And so that's kind of the the method or the mentality that we went into as we started the school year. And again, it's been exceptional. Um um exciting to kind of focus back in on friendship. That's a a really powerful celebration here. you said people have worked really really hard. You know, the people who are on site there have um sweat uh put a lot of sweat and hard work into it and and it's paid off. Um athletics, arts,
034and academics are all moving moving along. It's exciting to see kids starting those those experiences. Um if you were at the football game on on last Friday night, that was a big deal. That was super super exciting. But all of our kids are are shining. the arts programs are are getting started and academically we were just recognized our high school was most recently recognized by US News and World Report for their performance and that was exciting and so excited about where our students are in the year that that is ahead of us. >> What a great start. We have a short >> should have all happy things. This does not happen. >> It's never that. >> Yes, it is. >> We're only three and a half hours short of facilities meeting. >> We've had our
035time. >> Do that priority list that took you hours. Share that with us. All right. Thank you. Um, on that note, may I have a motion to adjurnn? So, move. I'll second it. And let's have a roll call. Mr. Delmire, >> yes. >> Mr. Thomas, >> yes. >> Mr. Jeanie, >> yes. >> Mr. Dollar, >> yes. >> Mr. Bick, >> yes. >> All right, we are ajourned. Thank you for coming.