001good evening everyone we are going to begin our regular board meeting tonight and we'll start with our board member rooll call Jenna ricken here Grace Lon here cust here kidi win is here and Janette Samson is out tonight please rise for in the authority District our vision is to strive for a learning environment that partners with the community to fully prepare lifelong Learners to thrive in a complex World our mission is to engage with students families staff and community members as we provide accessible relevant and meaningful educational experiences and item two is our community and student recognition I believe we have a student recognition tonight Mr Jackson yes we do so at this time I would actually ask Mr again Belle you so kindness to come up here with me so I'm going to rely
002on what I know and what I understand and swimming is not that not a good swimmer in fact if I really want a good workout I I'm sure if I want swimming it'd be an amazing workout because I'm so slow and you know inefficient in that process this fan is not fact he's incredibly good at what he does and I wanted to provide a little bit of context in what I do know so I was the head TR coach here for 10 years and what I realized in Trends is that typically the best marks of the Season happened at the district Championship meet there was a heightened level of energy and excitement that allowed students to per at that level without overwhelming the pressure that often times happens in the state meat environment finan Melle
003didn't seem to matter whether it was the district meet or the state meet he continued to perform at high levels beyond anything that asor high school has ever seen there are eight separate individual competitions in swim pan now has four of asoria high school's individual school records in those respective events you want to name those four what are the four that you have I have the 100 fly free 100 free and those are new soy as well as you take a look at what he just shared with us so as the season was wrapping up one of the things that really is impressive and you you it may not sound like much but finan ended up S sing a 22.02.20 now you may say well that was just under half a second difference half a
004second in a Sprint is an incredible margin pictory and so what he was able to accomplish in that race is truly truly impressive as well as later on the day I think you ended up getting a fourth place metal in the 100 butterfly so we wanted to take a moment to talk about those accomplishments really emphasize how impressive those accomplishments truly are and recognize Mr finigan Melle as the first Oregon State swimming champion fora High School um I just I want to thank you guys for letting Paul come back he's honestly probably the biggest reason I was able to do this um great coach and if you can pass those words on can I share something I swam my whole life year round until I was 18 maybe I started with eight and the fact
005that you did it without most kids that are swimming at that level and butterflies like ring race at that but swiming at that level are involved in a club and he worked out on his own here I mean being in from a rural community I mean that is serious discipline when I heard that you didn't swim for a club I was like holy cats CU all the kids that you're competing against have coach have teammates have you know schedules and all of that and you did that on your own I'm like incredibly impressed with that again what grade are you in senior you're senior so do you think you'll swim in college or what's your plan right now coard sense you you don't have to for the rest okay item three is our student representative
006Isabella okay the first thing I had on my thing was about Finn um so yeah the swim team attended the state swimming championships few weeks back and they had a great meet um I believe like they also brought two relay teams to State um with improved finishes and as you heard had great success um hazel howy French as well she also set three personal best times in the 500 yard freestyle race and she finished in 11th place um hazel said it was such a rewarding experience and so cool to see Finn become the first swim state champ in real time um spring Sports have kicked off and our numbers are looking good for teams um my dance team is now prepping prepping for state zzz um and that's coming up next weekend we're competing 1
007through 4 a hip hop and Jazz um the season so far has been looking good um our hip hop is undefeated and then we have our Jazz routine doing pretty well as well um and we'll perform our routines next Wednesday for our send off assembly Juniors and seniors from estoy high school attended the class of County Career Fair on Tuesday the 11th they're over 60 employer booths ready to hire and students had the opportunity to explore different types of jobs and what type of schooling or training needed to compete for them um the career fair also offered professional resume feedback and mock interview sessions and raffle um the ahsi or the Sor high school scholarship Inc applications for seniors were due this past Friday and we had over 140 kids apply that is shattering record
008for applicants the number of applicat uh each High School senior has promised at least $2,000 in grant money so that's pretty cool um the scholarship interviews for this will be held April 21st through the 24th um asoria hosted our band Festival on March 6 um 17 3A and 4A bands competed as they began their Ro State as they begin their road to state championship later this year um Mr Chino's painting and drawing classes have their first round of Staff portraits hanging in the Commons and those are pretty cool you can see them up top um and then we also have the state FFA competition coming up next weekend 20th through the 21st that's all thank you thank you okayy item four is our consent agenda and this is an action item I'll move to approve
009the consent agenda I'll second any further discussion all those in favor iose that carries and five is our report so we'll start with our administrative reports I'm actually I'm talking about something that they're not goingon to talk about this time child care so um in a story we we have really limited child care and then sore with us also shut like on Friday and people have had to scramble to find child care for Monday it was really stressful especially for single parents you know people from to school um and parks and wreck absorbed um a lot of those people absorb us and I don't I didn't know what you knew about Parks W after school we have kids after school and um it's been great that we've had no issues and it's nice for our
010kids because it's not one more transition they just go downstairs Parks picks them up and then they they have our playground and our underground play um so that's that's been really nice um also I just wanted to kind of update you on um I had meetings today with Randy rason her attendance and she's she's been doing good work us she really and try to get I will second that about Randy she has um really honed in on some students that have been struggling parents that are struggling getting their kids to to school and she is she I we really value her at really good um this week we are in midst of um the dental sealant program in our building theying kids and providing that service which is lazy um fourth grade swim lessons are
011continuing we have two more groups uh two teachers working through their their sessions at um the um swimming pool which is what we're really grateful for S art is going to all the classrooms um through the month of March and we're working through that one and it's going well there outside with polary cameras um and I'm not quite sure what's happening on the other end of that but um but they're loving it you see like really Hing in on you know little objects out there so that's cool to be um our log structure is finally completed and need out there so you have a chance to go back of the playground um being um Ling company the family has come and just helped and put those the donation of those logs is amazing and they're
012gigantic and it so super fun then lastly um we're sending a team to the Oregon Battle of the books on Saturday I believe it's in Hillsboro and so instruction coach is taking a group down there and they're going to be competing in our regional and the middle school I want to start out with pointing out around the room this is all middle school art that our kids have produced Mr um Thompson has helped to I guess teach technique and just delate and that kind of stuff um and if you don't know who Mr toson as you can see he kind of looks like a jolly like hippie s the beginning of the month our Orchestra and choir gun to participate an annual festival and it's always beneficial to them to do that Ensemble work with
013other conductors and other um ensembles so that was very successful we just uh finished up our winter sports we had a lot of learning and success when with our girls basketball and we had doubled in number our wrestling group and we had a really really strong wrestling show and one of our kids qualified for state so we're super excited about that um and I can't believe we're going into spring break already but we're going to start up after spring break with our track program and typically we run about 150 kids so we're pretty excited about that and meet with the coaches this week week um and the last thing that I wanted to say was our sixth graders next week are going to go to the Liberty Theater to see A Midsummer Night's Dream and
014it's going to be a good experience for them but that's also sponsored by the assistance Le so we're excited about that so beginning on Friday we have our first meeting in which we start an intensive review of present seniors on track to graduate now that doesn't mean we haven't not had contact with them up to this point we have over 200 documented interventions but over the course of the next two and a half months we will probably have another six to 700 documented interventions with these students but I wanted to give you some details on this particular class one it's an enormous enormously large class but right now we are sitting at a situation where seven of them have already graduated they graduated with the cohor in 2024 and on Monday with Sophia Ramos we
015celebrated our first graduate of the class of 2025 in this Academic Year with two more that're projected to graduate this upcoming Monday so those who are going through ACA are graduating as they complete their senior projects and do their presentations I know that many of us in this room have sat in on those presentations over the last few days so those are quickly starting to progress one of the things I'm most excited about as counselors have taught me is this concept of Hope and expectancy that they have a hope for next steps and what Miss po shared is incredibly powerful just to give you some comparative data about ASO high school scholarship Inc applications in 2023 we had an 80 applications two no 2022 we had 80 applications 2023 we had 76 applications 20 24
016we had our alltime record of 119 applications and this year's Cort has 142 applications so what's exciting about that is that that's 142 students that believe they're going to make it and that's exciting and that doesn't include those who know they have no interest in seeking postsecondary formal training in a community college a trade school or university they may be going into the univers uh to the mil or directly into the workforce so I'm really excited about the number of students that we have that are still with the hope and expectancy that they're going to graduate in so we're excited to see what next months so I will I Mr uh Ro is at uh training so he's excused to but we also have help the testing students and State Testing will start in April
017May that's coming up I spent the day dayong with our Title One teachers and we're really looking at our intervention system and our resp intervention system and and improving it and I'm taking our tag coordinators Tob tomorrow for a full day of tag training so fix issues weeks mle school and like all the Lighting systems are all screwed up so we're going be working on spring break and we've had a couple switchboard break luckily have a lot of Overstock from construction still and we're justl okay um and Mr Kelly and Miss Hagman were excused tonight they've beenen some pretty significant Double D as far as just coverage people not feeling well and covering building to building can give you the details it's pretty impressive so just signific to find good service subs and transportation and
018C Subs is just hard okay um 5 Fe is District Equity committee update do we have any further discussion on that okay 5c is our finance report um finances are going well this year I spending a level that we're supposed to be your revenue is coming in like it's supposed to be and um I've been really focusing on keeping our cash flow as healthy as possible just with so many unknowns in fure trying to claim gr as soon as we can have any questions thank you 5D is our enrollment report we inre but we are still in overall young work track class num still good all right 5 e is gifts to the district from purple C toys uh AHS student services donation of stuffed toys for the approximate value value of $99 from nerenberg
019AMS CTE class donation laser cutter in the amount of $4,875 and from asoria Pig and pancake AHS donation pancake batter in the amount of $800 for our current total of $5,775 and a year-to date total of $1 policy gbca gdba criminal background checks and fingerprinting second reate do we have any discussion on that policy and if there is none then it is an action item I'll move to approve policy gbca GD da criminal background checks and fingerprinting second any further discussion all those in favor post all right that carries item n is new business we have three first readings um does anyone have any questions or comments on the anybody want them describ I would um I know you're looking that you offered some recommendations as far as our student representation is that accurately captured
020with what you desired so those will come back to us next month for second reading 9d is our 2024 2025 academic calendar Amendment approval so since we last um met we had two more days that were full cancellation not just put delays so looking at the calendar um and the potential adding back the full four days which the snow days did two and then the two additional days would the canceling spring conferences for both uh secondary which would be earlier than the elementary was going to do the end of the year spring conferences and then moving the teacher work day from that Friday in June to the following Monday so in any explain it the cost and what we're giving up for the school days but it is a decision what you're think and if
021you have questions or would like some conversation about that and that final half day is that flexible like in the past we that you know days we have to make up and then there's some that are when you say the plan day are you talking the final day for students or the final day final day for students um but the 1 thir yeah it would instead of having a half day on that Thursday the students would go a half day on that Friday and we need to do that to meet legal obligations the elementary um class time that wouldn't be required in the secondary I think we would be still within our limits it would give a chance classify to rec it would give our classify recoup a day and it would the teachers would
022then be filling the number of contracted days are there any concerns from admin about canceling spring conferences grum buildings is um uh uh it's a good problem because we have one conference I mean if you have a five one conference tricky however I think we tried conferences this way the year and I did not like them I think it was a lot my idea just it didn't work very well a little late in January um yeah we were going to do them a little different where it was kind of like four kids at once they come to show their parents their Bros show writing sample show reading that sort of thing um but um there's there's two camps one saying it's too late there's nothing for parents to do at that point anyways which wasn't
023the purpose of that and the other is you know let's let's celebrate the child and show gr so it's just hard because we conference basically I mean beginning of the year is get teach school so we have one conference so I feel uncomfortable with it but I understand why that decision would be made too um it's not until I would D I just wish we could have met with parents more I think that I I just heard some feedback about that [Music] right at graduation as well so like for next year's planning maybe right yeah it but it's not at graduation well graduation parties happen that day avoided back it but I think any day you pick someone's gonna be not happy with whatever it is it was change for staff and so it's uncomfortable
024changes at time um I I want to find a way to celebrate what kids have accomplished I mean if you think of a kindergarten they walk in difference between number and letter and then reading at the end of the year that's something to really as a big accomplishment so that's concern that I have is as IED making sure I have communication and clear plans moving forward for those seniors that are not on use those during that time period those slots for conferences but that's something that we can range outside of that time period to make that happen necessary Park my the conference I'd be least concerned with is the I and I too would like to make sure that we get conferences while the following so some of the informal conversation that I've had with
025each building is brainstorming around ways that we can still ensure some kind of Celebration be it um like your top party how many conf people that it was Mr Jackson and I have discussed using different opportunities such as early release or scheduling um appointment conferences almost like the pattern that we have done with some with our I meetings this year of possibly looking at a rotation that way um and then as always communicating with our families that if if you have a me please let us know and we will schedule something because there are students that each building wants to connect with individually that there might be a need that we're not aware of and making sure that a parent knows if you need to have a conversation with a English teacher or a math
026teacher so we've been brainstorming some ways to try to shore up opportunities for that communication if the days [Music] thank you only the other alternative is to go into the next week correct yeah item I will move to approve the 2024 2025 academic calendar Amendment I'll second any further discussion all those in favor iOS that carries 9e licens and administrative contract recommendations or 3 42513 this is an action item I'll move to approve the license and administrative contract recommendations or o RS 34253 I'll second any further discussion all those in favor that carries item 9 F integrated guidance approval this is an action item approve the Integra guance a second any further discussions inrease yeah no all those in favor I a post all right and that carries item 10 comments for the good of
027the order acting super so believe it or not it's been a month and it's been a really when I think back over the very first day you remember that snow day I'm learning all sorts and um it's it's an interesting opportunity to use my brain in a different way um there's things that I like and that are really challenging and then there are things that I really really miss um I do want to say thank you so much to the district office staff they have been so kind and helpful and patient and supportive so thank you and then to the admin team um all the support and help and feedback that you give me I appreciate so much and our staff St as a PO when I go into the buildings so everybody is helping
028make sure I'm being successful so thank you again for having faith in me and we' made it a month okay y I do want to share something that I thought was really exciting I just got this notification today um if you recall earlier in the year we honored the assistance leag and they came and did a presentation for us and they were asking you know how what other things we do what could we how could we help in um areas that we might not be aware of they are launching a pilot program to where going through our counseling departments is what I'm looking at for the how we would roll it out and then I'm assuming that it would be similar at the high school level um and then with the elementaries potentially through your
029accounts but a laund map Voucher Program where um it's it's all set up it will start um it's a $30 value the LA mats of partnership with them um all those kinds of things I thought that was super cool that this will be something that they are going to be able to help our kids with because that can be a huge barrier um the the drawback is the closest Best office by Fred Meer but it's that's not that right so I just about this today and I thought it was great and I wanted to share back with you guys something that going happen for our students and families that's all I have right Mindy um we would like to thank we appreciate we we know now where to go find if we are missing her
030for a little bit you know find her she migrated to some children we appreciate her very much um I guess um big plug is we need substitutes so I know it's spring starting we have new families coming in and shift um please you that you know of someone might want a part-time job um you can contact us have contact us and we'll put them in touch with ESS BSS our third party that handles it they had a open house today don't know you know how that went but we could use it all the schools could use it and then the last thing is um I will have the audit for you um at the next week in April secone to speak to you J um I was excited to hear about Finn and um is
031go to go into the ghost guard to be rescue St I think that's pretty awesome um that's a help with the postcard signing and I'm told that they're not going out till spring breakish so if anybody um was able to do up some postcards I'm sure there are more available on the list [Music] of um and graduation um is coming up and I just to put a I guess a plug in I've had probably 15 people talk to me about graduation ceremony and so just conveying that um some of them are I think have had children graduate prior and so the concern of walking with their children up to the graduation and some of them in the past I guess have felt uncomfortable when they have other friends who um have split families and things
032and awkward situations and um so anyway I guess kids have felt empathy for their friends and stuff who have some just different circumstances and um yeah they're concerned about that and um seating so I didn't know I just wanted to share that because it seems like a good amount of people who who shared that so um maybe something to think about I don't know to situate so I don't know also BR up you know families watching their students or either in the hot sign with people umbrellas or the rain with umbrellas and can't so um anyway if you have any ideas um otherwise it's been a good month and um thanks for pitching in and doing a good job thank you that's it um I will Echo those accolades to Finn this crazy and I
033will also say that from what Kate said um that kid is there like outside of practice I mean I swim in the morning at 6: a and he's there swim in the afternoon at 4M and he's there so like it's putting in the work and it obviously is pain off so um and impressive like that's lying facts can't even drive a car that fast can't run that fast that's crazy anyway um so yeah um and then the only other thing was that seed data survey I like that's some good information and a large population of our student body took that and I feel like utilizing some of that for student voice and really diving into some of that would be so I don't know I don't know how to use it um but like just
034feel like that's a good data source and like we should utilize some of that information because we don't get surveys like that so um just gonna put that out there and leave that up to you the nice thing is they'll be taking again this spring we be able to kind of yeah last was the first yeah I can share the full yeah slide Deck with Lind you can share with you ifers to see all of it yeah I just would be interested to see like especially with how it lines up with some of the stuff in the Strategic plan anyway because I okay that's it yeah now congrats to F I'm just as good as swimming as Mr Jackson is so 20 seconds for him 20 minutes when we for me no that is crazy
035and I called him and I got to go to the high school for a whole day I was there my best behavior talk to seniors and some freshmen about a career like you know After High School um which I actually really liked because it was like you know kind of them options like not everybody has to go to cor your college um you can still be very successful in life whatever way you go about it and uh I was really actually excited to be there because I think out of the panel of people I was the only one that didn't do the traditional way so that was kind of nice to you know like kids know like hey like there's other ways and other things um you can get where you want so that was
036fun um becoming knowing people in the community who you know are you know doing great things so that was great um excited for spring break which is right on the corner thanks Linda For All You've doing up um I want to thank the middle school art students for our lovely art it's it's so fun to look at them every every time it changes I'm always like staring around the room instead of listening um and on the art subject I also have to um attend uh Charlie's one of s the S art classes and it was so awesome to see like her report with the students is amazing and the teach and you Charlie's teacher loved it um so I think it's a really good program I had fun volunteering in it um and then thank
037you to Melissa for um organizing our postcard event I also went I miss miss you Jenna I went yesterday too but I was at the beginning um I might take some more post cards because I didn't can only say for an hour um I didn't get as many done as I wanted um and thank you to the the email that you sent out to staff as well about um the Oregon ws and Means Committee that's coming during spring break on Friday night at the Liberty um which so um do they really want to hear from people they yeah they're um doing a budget what it Road show a budget Road Show um I know Mr Hoppus is already signed up to test test testify at it if you want to speak at it you have
038to sign up ahead of time so um or you can just show up and show your support but I plan to be there um it's Friday the 28th Friday the 28th from 5: to 7: at the Liberty Theater I'll be out of town yeah it's spring break so it's not like the best time for us yeah um anyways there's an online option come in virly local show and that and thank you of course okay okay um and with that our future meetings Wednesday April 9th of our next board and study session study session at 5:45 board meeting at and that I'll take a motion to make a motion toour all right we are Jed thank you everybody