001Here we are. I want to call the meeting to order. Uh, first thing on our agenda is the flag salute. So, we will go ahead and do that. Pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Okay, before we go on with our agenda tonight, I wanted to invite Mr. Multi to come up and introduce um the culinary arts program that provided our meal this evening. >> Well, thank you so much. Uh it was outstanding as I think everybody will attest to that. But I got a tough job here. I'm just going to introduce our culinary instructor, Scotty Barnabal, and he'll introduce the kids that helped serve it here tonight. The other thing
002I wanted to say though, real quickly, is I'm really excited about this group coming up. I'm really excited about this group. Um they are going to take they took over this year the hospitality room for our three state volleyball tournament. Did an outstanding job and now they're going to do the basketball tournament coming up. And so they're looking for donations uh to help with that hospitality uh setup this this uh year. So hopefully people that are listening or something like that and they get a hold of me. Um and the money goes back to the the culinary program. Perfect. >> Scotty, take it over. >> Hi there. I'm Scotty Bourne, first year chef's instructor. Not to drop, we also have a fundraiser coming up next month at Restaurant O, I believe on March 13th. Would
003really love some support for that too to kind of promote our culinary program. I'm going to let the students introduce themselves. They all had a participation in uh what you all ate tonight. Everyone did a little bit of a part. So, we broke down whole chickens and we've raised the legs and thighs. We sousvi the airline breasts for you use it uh sorry you all that don't know what sousvie is it's in a crowback bag and it's in a circulator so you cannot mess it up so I love those. So, we sued the breasts at 145 about two hours. Did a poach pear salad. The poach pear was actually a red wine poach pair was an alcohol-free red wine. Um, it has some orange juice and oranges. Um, and they took care of all that.
004And then we did the dessert was a chocolate raspberry mousse. So, it was in a mold. Uh, we piped in the chocolate mousse. We had raspberry mousse on the inside and a gluten-free chocolate cake. So, I'll let you I'll let the students introduce themselves. >> Um, I'm Dolly. >> Tell us what I Oh, I'm a junior. >> Um, I'm Brandon Jury Daniel. I am a sophomore at Marshfield. >> I'm Avery King and I'm a freshman. >> I'm Lind Garmo and I'm a junior. >> Thank you all so much. >> Yeah, it was excellent. >> Fantastic. >> Are you guys hoping for careers in the field? >> I am. >> I was hoping. >> Well, you never know what the future holds. So, we'll see. >> Yeah, >> I think if they don't continue the career
005to actually understand food and understand like how to make things from scratch goes a long way. >> Um, you can get things a lot cheaper and utilize a lot more um when you do things from scratch. We're actually trying to get a fish program going. Um, so we're going to be doing some fish butchery as well. I know people are going to love the smell, but to have the protein and understand how to utilize the whole fish is going to be very important. So, >> especially here on the coast. So like maybe fish fume kind of fish stocks from that. So I'm really hoping we can do a lot more. >> And we have uh in our in my superintendent report, we have a flyer for the event. >> Thank you very much. >> David
006added that today. So thank you very much. >> Thank you very much. We appreciate it. >> Thank you. >> Have a wonderful evening. >> Hey Marina, how am I can I see? >> Okay. Next up is >> agenda. >> Thank you. It's been moved. Do I have a second? >> It's been moved and seconded that we approve the agenda. Is there any objection? Hearing none, the agenda is approved. Do I have a motion to approve the consent agenda? Have we made the motion? >> Have a second. >> Eric seconded. It's been moved and seconded that we approve the consent agenda. Is there any objection? Hearing none. The consent agenda is approved. Which takes us right up to Warren, who unfortunately is not here. Possibly will be late. We'll see if he shows up. Um, our
007destinations academy rep, Faith, we knew she was not going to be able to show up tonight. She just let us know that. Um, and so we're on to public input. Seeing no public in the room, I'm assuming that no one signed up for public input. Uh, CBEA business, you guys are going to love me tonight, Mr. Crook is unable to appear. So this agenda item will be moved to next week or next month. And now we're up to Morina. >> Hello. Um so first off I have the checklisting for January. There was nothing of significant note that I had identified but I wanted to know if anyone had any questions including the checks. I was wondering, it looks like we had two separate checks to Amazon capital services. Both in the one was for 7,000,
008one for 10,000. What do we get from Amazon? That's what is that capital school? >> Typically, a lot of school supplies and our buildings all order through the district um Amazon account. And so depending on when you build out multiple times in a month depending on um our large items. So without pulling it, my assumption would be that they didn't reconcile it at the end of um Janu or end of December because there wasn't very much. But then we reconciled it like January. >> And then there was a $17,000 check to SV. >> Um I do not, but I can get that for you. SP >> SP VB Inc. >> Yes, I will pull that up. >> And then last question on those just um looks like we got almost $7,000 do for the district.
009What's that? >> I believe they do web as well as some athletic items, but I'll have to pull those up, too. Yeah. And I can email you all when I have that information. I'll share with everybody on >> Yeah, of course. Any other questions on the checklist, I think. Okay. On to the board report, the financials, and I would like to apologize for how late those came. Um, I had six children at home and u I wasn't here uh last week. And then because of the date of the bank uh reconciliation coming to our office, we don't typically get it at six of them off to do the full reconciliation um and then have all that data to then put in here. With the board meeting being so early, it is sometimes a challenge, but
010I was able to get that for you. There was not any significant changes between this and the December uh register. Honestly, we don't have a lot of outstanding bills in January. It's pretty typical monthly items. Uh none of our allocations or projections in research soon. >> Does anyone have any questions on the general fund? >> Did you have to work on the weekend? >> Oh, sure. Yes. But my kids are healthyish and we're thankful to be here. I am thankful to see adults today. So what you forecasted of the $2 million shortfall for next year? >> Yeah. >> For budget. Yes. Um in terms of we are finally projecting at the end of this year to be at the forward uh policy and we've got a balance of 5%. We we really worked on getting
011that down during ex during COVID. We had Esser monies that could be used to supplement and so we moved a lot of general fund expenses into ESSER and then moving them back into general fund. That money expired. We intentionally had a really high beginning fund balance because we were offset so many expenditures and now we've been working to hold back down to the board policy of 5% uh per budget committee goals and board goals which was retaining as much staff as possible over the last three years. Um and so we are projecting to have a $2 million dollar next budget year. Um finally gone to that 5%. >> Is it 5% or I thought it was 4% 2.5 to four. >> The policy can be a little convoluted to read. The way I read it
012is a 5% as ending fund balance that we do not budget and then a 2 and a half to 4% contingency above that. If we need 5% then also a 3% contingency. >> Okay. >> And on that note, um just a reminder from I think I presented this during our last meeting. It might have been a meeting before. Uh Marina and I and the cabinet, we're going to be starting to meet with the building staffs coming up here next. I think the first one's actually start >> and we will visit with every building staff. We have a presentation on the budget enrollment things like that and then we will share that and also with you folks after I wanted to be the buildings the first time you see it versus >> Yeah. And part of
013that will be opening out to board um and building input on what some suggestions are to um adjust for that shortfall. But it's been pretty anticipated that >> at this time we're projected to be above our budget end income balance of 5% at the end of this school year. Uh special revenues, no significant inputs or changes other than we are now switching from doing quarterly grant planning because we have primarily all of our grant allocations and grant approvals this year. So now we go to monthly grant um cleaning. So you'll frequently see this change more because it's a more accurate representation of resources that have come in as we are getting claims and revenue more time isn't quite like are there things that we should be doing now so that our fund balance is higher
014when we start next year. We are working during this fiscal year, Superintendent Roberts and I to work on addressing as much as possible by students like absorption through attrition. So we have conditions during this fiscal year. We are evaluating whether or not that is something that we replace in the current year or we hold that and add that to our fund balance for next year. This year we will be far above but no we're not >> Yeah. And and even looking at like things like spending increases for the buildings, they don't do a significant amount of they don't save us enough money to carry over to the next year. big implication that's something but every position that has we like we like officer officer Scoville I still call I guess I can call him lieutenant
015captain chief Scoville uh his position we're going to absorb um that saves us probably roughly 50ish 40ish thousand for the remainder of the year we have another position that's in the same boat so between the two of those we're close to $100,000 savings and we're kind of looking at it's in a Not that we want people to leave a spend year, but when they do, we're looking and saying, is this something that we absolutely need to re higher right now, or can we sit way make a better decision budget? >> So, with those absorptions, are are we still we're still looking at being at our 5% and then you said our contingency of 3% next year? >> Yeah, we are still within those. This is just a additional threshold to keep us above that um
016and to lessen cuts or adjustments that we will need to make next year. We we've really been in a statement of the forecast in February that we're really waiting to get that to determine what this year's state school fund development would be because I would either talking about cuts and so we as a state waiting on that or past um of revenue that came in last year or last week that you're going to talk about I believe. >> Yeah. Yeah. >> Want to talk about it right now? >> Oh, you want to talk about right now? >> Yeah. So, um, as as you may have read in the email I sent last week, the uh March forecast comes out in February, it's the March forecast, um, was, uh, roughly 250 to 300 billion more than
017they had anticipated. Um, so we're we're down to, you know, it was a billion dollars back in kind of September that they were thinking, mainly because of HR1 and um, how that was going to have implications in the state tax revenue. We're now down to about 500 million um and as a state and and there are some components some de there's some couple of Democratic bills in the House and Senate that could take us off partially off uh the federal tax system which could be another 300 million. So, I met with seven legislators Thursday and Friday and um they're very cautiously optimistic, but um I think the education stability fund will be used to backfill anything that's needed um uh to to keep us going in the next the second half of the Miami. All
018of them are very nervous about the first clip in 2027 that's coming. Um and uh but we had a lot of good conversations and and I will say that we compared to some of the other districts and I don't want to name them um in in in the state that are talking 2530 million. In fact, if you look at our per pupil need to trim funds, we're in a better position than they are. Um like if you looked at uh one of the Lam Valley schools that has to cut close to 30 million, you equated that to kind of our numbers of students versus their number, we would be up in like five, six, seven million dollars in cuts. So we're in a better position than quite a few of the districts that are around
019the state of Oregon that are that are kind of in the same boat. Some of them for different reasons. A lot of them like core ballots. Um I will because I've talked with with Ryan Nos and they're looking at reconsolidation of schools because of they their enrollment has just plummeted since and that's kind of the reason we're in the boat we're in. We talked about it today in our admin meeting. I mean graduating you know 180 190 students between Marshville destinations but we're only getting 160 kinders and that's been a pattern for about the last four years. Um and it's it's birth rate in our city our county. I mean, every every district school in our ESD is is in the same boat. We're getting we're graduating more than we're bringing in and uh and
020so it's it's having that that trickle that effect on on our our budget. So, I think looking at birth rates for our county and city, um there they've stayed consistent. So I think if we're about fiveish years away, sixth graders, six years to where we'll be 160 kind of across the board. We'll kind of graduate 160 and bring in 160 and we'll stabilize if birth rates continue >> though. We're supposed to get a spike because of CO, right? >> It doesn't appear to when we look at it. >> That would be our first graders, kindergarteners. >> Yeah, they'd be kindergarten first graders. We're not expecting that. >> That's interesting. >> And a couple of our area districts are really concerned because um projections are for them, some of our smaller school districts around, they could
021be less than 20 in kinders for the first time. They've always had enough for one kinder class. Now they're starting to worry they might not have enough kids to really fill. >> So are birth rates gone down by what 10%. I mean is it birth rate only? I mean we have the numbers on that and where are we gathering those numbers just from the hospitals or >> there so you know provide those numbers based on zip code and then we have had a analytics of our projected enrollment when we did that long% >> yeah they projected it out based on birth um home school a number of things and I can share that with all of you after this meeting um it was flows into analytics and they're projecting about a 10% decrease. That was
022that 2030 to 2032 they were expecting about a 10% decrease and that's been pretty on par. >> And and we need to do a better job um of with the students that are either going home school, going to different online programs, going, you know, looking at different options. we do a better job of selling our options and and I've talked with with folks uh we're working on a plan for kind of a branding of Kuspay schools because um like our not to not to get to the data meeting that's coming up the end of the month but like our students that are taking online classes their completion rate is 92%. That's a really solid good completion rate. Um, I've talked to a couple families as these forms are coming in to go to organ connections
023academy, Baker Web. I've been calling these families to say, "Hey, you know, we have this program." And some of them are not aware. Some of them aren't aware of what we're offering in the program. So, we realize that we do a better job. So, we're going to get some families back. I've talked two out in the last two out in the last week of saying, "Would you give our program a try?" And both of them were like we didn't even know you had it for a minute. Right. So what do you do that so many times now friends going to winter legs. I mean they did a really good I mean they had a billboard up really good job of selling it before Wayne was saying Tim >> uh Timu. >> Yeah. >> So Kayla
024and I are working on that. David and I we talked about it today about uh some stuff on the website that is a real oneclick right away. You know visit our online programs page. you know, we offer more AP, more dual credit options from I and we can offer kids that can do hybrid schedules. I really flexible. So, >> thank you. Well, that um talked about enrollment, which will come up in a little bit. Uh does anyone have any other questions on the other fun? There's there's nothing significant. January is a pretty quiet month. we don't have any significant payroll increases or anything like that um moving second semester. So we'll see we'll see some purchases more for those second semester items in February. On to our next item which is the January special revenue
025funds. Um again I'm sorry I didn't have these to you guys until today. Please take a look at them and email me if you have any questions. These are essentially just updated in January with any incumbrances or expenditures. We're projected to spend all of our grant allocations. Our student body fund looks healthy. Our scholarship fund looks healthy. Um our radio fund, we we finally have a couple months of expenditures as well as a couple months of revenue. And so I'm hoping by June we'll have a positive in that account. Um but there's not anything else significant because these are all primary grants in our allocations and either push them for federal or state parks. So if you guys have any questions or shoot and I have to show just because I like to get into
026the weeks does not mean everybody likes to get into my 200 weeks. And lastly, enrollment. Um, I pulled it as of I believe this was Friday because I wanted it to not be the first day of semester. So, this is a weekend and it kind of gives us a good picture of who's there and where people are at. There's really not a huge change. There was a little bit uh nine loss at the high school. Um, four loss of the junior high, which is not significant. Sunset actually went up eight students from last time I pulled this in here, which I'm thrilled about. Um, the other thing you'll note is that online in January went from 164 to 28 as of this point. We are really struggling from a reporting aspect quickly and synergy because
027we have students who are taking online classes through this program. They're dual enrolled. So they're remember showing up at all destinations for resource link or at the high school then also showing up in this online number which is why I don't provide the total for you because I can't calculate actually at this time what that is until I can pull out each individual student of that 208 and see where people are where are they taking the most classes where would I qualify their uh but I believe there was a good push in second semester that if you could take some online classes to give that a shot, which is why that significant increase is there. This is a second semester cushion is my assumption from looking at schedules and looking at numbers. We didn't lose
028a ton at the high school to then feed into this. My guess is the more students are on >> a number that jumped out to me for folks that have been on the board for a couple of terms was I believe this is before I came to the district but I believe the goal in redrawing the boundaries when East Side open was to balance Madison and uh uh East Sid's enrollment numbers and if you notice Madison has more students enrolled now than East >> that used to be a close to a 75 kid difference. So, um I think the boundaries that were redone 2018ish, 2017ish, um the fruits of that labor are now shown here in the data that match it is now two kids. >> I don't think so. >> Yeah, I would agree.
029They started the year um about two kids higher and then they deviate every month but they're really really close now and and they now this year for the first time have the same number of classes in each grade level on each building which is really great um for able. So yes, >> does anyone have any questions on any of those elements? Um, no. I only have a question on this um, bill that's in the House, I believe, right now or the Senate about um, class sizes. >> How would that affect >> I don't think it'll affect us because we survey went out from KOSA last week too that we already have a recommended class um, cap uh, within our contract and that was part of the survey was do you have something in your contract
030already? If so, is it a hard cap? Is it, you know, so I took a survey on that last week. Um, I think the area of that bill that has some concern though is there's also some components that have been added to it about um safety, uh, staff safety, student safety being a mandatory subject for bargaining. And I think the thing that concerns me, and I voiced this to some of the legislators, is safety is the eye of beholder. Um there's no if there's no what does that definition mean then because currently there is not one at both um if there's no definition then you're leaving it up to a lot of you know the objective view as to what that means and so I thought there was some good feedback and good conversation that
031I had. It's easy if it's in the bill that says if you get over x number of students you need a bar. Okay, that's that's that's what it is. But I think when you're talking about some of the other components about safety, um, makes a little trouble. There's a couple other bills that are out there about chronic absenteeism. That's not going to change for us at all. That's an OD reporting mechanism that they that they're making a bill about some legislation. So, we'll continue to report to OD through synergy are um attendance. It's how OD turns it uses subject for that bill. Um but uh and then there's a bill right now also about uh instructional time for elementary students and um removal of students from the educational setting. >> I saw that one. Yeah.
032>> Um and there are some components of that. I think that from talking with legislators that is probably going to be a bill that's going to not be acted on in the short session, but it's going to get a lot of airplay in the long session 2027. Uh but u some good conversations. I think you could see in 2027 also the chronic absenteeism laws that were that were taken away during COVID. Some of those may be put back in books. So that was a discussion that was had several uh meetings, but it was very interesting that um a lot of the legislative assistants that working with these representatives and senators uh several of them were schoolboard members. So when we were visiting it's like well I'm a board member and fill in the blank and
033we see that too and it was like oh okay that's great thanks you know. So, um, lots on the horizon, but I think the long session next year is going to be a real long session. So, >> I was just curious. I know we don't we can't recording, but at some point I would love to know like how many kiddos are 100% off and then how many kiddos are Mars hybrid and then how many are destinations hybrid has all >> I have it um I have it on on my desk. I'll I'll lose you down there maybe in a moment. I'll grab that. >> Okay, perfect. I was like I saw her spreadsheet and she didn't pull all that. I just don't have that. Uh and conversing that and what percentage you're going and then
034remind me do we have the option like you know um connections Oregon or whatever the other options are. You know, I know that there's like kinders that can go on that I believe and like ear like >> urban Oregon connections academy. >> Yeah. Yeah. Yeah. Yeah. Like for second grade I think they do. We have that option for our online. Okay. >> Yes. And we've actually switched and we're in the process of switching from a platform called Accelerate to Velis which I I think you're aware a little bit Ryan Velis. >> Okay. >> Um is a uh company out of Kansas City that we've been using. um with their online platform. We've had rave reviews from families that are using it much more interactive uh much more having like they go on walking tours of
035Boston when they talk about the American Revolution and things like that. We're getting a lot of positive feedback from the elementary component and the AP component. My son my sons are for sort of test piloting. Yes, a celis amateur level and >> uh they they after a full day of school and and after they have piano they will ask to log on to tech learn and do this school work because they actually enjoy it and when I've looked over their shoulder it has uh one of the things they really enjoy about this like the social studies piece. So kind of like that tour like that I it seems to be a very strong online program. >> Yeah, we a lot of positive feedback from the family that have been doing accelerate that we've switched over
036and we've also used it with some of the buildings with some of our students that need a change of pace during the day that might be in some of the the main real classrooms and we we've had a lot of really solid participation out of those. So, >> and lastly, and I know this isn't wasn't your segment, but there's apparently some legislation about um um completely went out. >> Remember it or when you remember it, just let me know. >> Yeah. So, so when we have some of those kids who are having maybe a harder time being in the classroom and maybe having some behaviors, are we looking actively looking as as online as an option? Maybe half day they can be in the classroom and then are we providing like a space where that
037maybe they can go online and and do the other things at an elementary level, junior high level? >> We haven't provided a space so much. Some of them are using some small windows of space. I shouldn't say that. They they have a classroom they've been using, but when it comes to students that maybe are like hybrid days at the elementary level or abbreviated days, they're doing that second part. >> Excellent. Okay. >> But part of our March um part of our March presentation, Kayla and I will be presenting our alternative plans and priorities. So, we'll hear about >> I think it would be interesting to see if if that would help some kiddos be successful. >> Agreed. >> Introduction of curriculum. There's some legislation coming out about changing curriculum in production or something. >> I
038haven't heard that one, but I will >> I don't know. I'm going to a OSBA webinar about it. I'll do some digging on that one that hasn't came up in the COE discussions. >> Um or I'm done. >> Sorry. >> No, you're good. Contract renewal. Um we are currently up for renewal for our transportation and our food service management companies. We are working to get new bids extensions. Uh we will provide this to you when we have them. But we are currently project oneear contract exceptions within financial. >> And is there any chance that if Northbed does change their provider that together we could get a little better deal? >> I think that um when when >> or does it just give us flexibility? I think when Marina and I had some conversations with uh
039her student if um it would certainly be to our benefit in some ways and possibly financially I don't know to what extent financially a couple percentage >> SPV incor volleyball series and then I'm still searching. >> That's the prepaid camp that comes and does the summer stuff. That's kids >> 6 through 12. >> They come and do the campers. I think they have other schools too. It's great. >> And third is the annual payment for golf purchasing. They purchased >> was that the 1,200 or the 6,000? >> There's two checks here. >> Well, mine are all paid out by PO. So, I'm looking I see four different POS that were paid. Um, that payment was for 5,250. And then there was one PTO for window coverings for $450. One to Puerto or soccer team backpacks
040for 900 and one to Puerto or golf simulator portion payment software for 250. So all of those were in two separate events. >> Thought you were going to ask something else. No, not when the cameras >> question. >> Yeah, >> those are the >> Thank you. I believe my screen went dark, so I'm going back to my I believe we're at the uh superintendence report, aren't we? >> We are. We are. Happy February, everybody. Let's see if we Let's see if we're gonna work tonight, though. Let's see. There we go. All right. Just reminder of superintendent goals. Um, and tonight holder >> tonight for my presentation. Uh, I want to talk about and look at what I think that messes with buzz or anything over here. >> You can click me through. >> Sure. >>
041Okay. So, tonight we're going to talk about graduation rates. Uh, the graduation rates came out last month or earlier this month in January. Uh and so that goes right towards uh uh board goal number one raising academic expectations and outcomes uh for the district. Uh and if you want to go ahead and click determined to get it going. All right. So, I kind of looked at the graduation rates the same like uh the same way that I did uh back when we looked at data when I looked at our county schools and then I picked some schools that are within uh similar demographic sizes communities as as to show where we're at. Got it? >> I think so. >> Worked for me. >> There we go. Look at that. All right. So, looking at our
042district graduation rate, uh we had a graduation rate of 75% as a district. Um that's a that's a 6% increase from the previous year. Um we are still working on cleaning some things up in our system. >> Is that the fouryear graduation rate or is that the five year? >> Four year graduation. >> Uh four year graduation rate. And um we're still working on cleaning some things up. We have um a couple of areas when we look at how synergy is taking kids from the junior high and then when they leave us we have records requests but some of the students when the records leave it's not getting they're they're not getting pulled out of center and so we cleaned up a bunch of kids that were in the system that shouldn't have ever been
043at the system some of them never stepped in Marshall High School um so we had some clerical lawyers that we think have slipping through the previous few years. Um, we also have a couple of programs that their students are reflective on our graduation rate as a district that like like AYA, the students that go to AYA, their students are reflective of Marshville's graduation even though they don't go to Marshville High School at all. >> Why? >> Uh, because OD changed their formula a few years ago. Um and if you are in a district sponsored program, you are counted towards the district graduation rate of the high school that um >> the home school >> the home high school. >> Uh and so um we've we worked on some things. We're working on some things to
044kind of address that. Uh Scott Cooper has also been very not happy with that because he's he has his own OD school code. He is an accredited high school, >> right? >> And he's even a little frustrated on like why are these students being count as Marshall? Some of them have never gone to Marshall, >> right? >> And so um and so keep in mind as we're looking at that that so our Marshall graduation rate is effectively Marshall Andy. Um so we are at 75% as a district. Uh Northbend was at 70%. This includes Northbend High School and uh their virtual their virtual school. Uh, Coke is at 41%. Um, 87% for Myrtle Point, 84% for Bandit, uh, Reedsport and then P is at 87%. Only Marsh or Kuz Bay, Northbend, and Cole have an
045alternative education program to factor in. The other three districts there, other four districts, excuse me, my point, Band, and Reed Sport Powers, that's just their high schools. They don't have an alter program to factor in the nations. So, it's a Marshall investigations >> is in the count is in 75%. >> Yep. And then Marshfield overall is at 75% that includes Marshall and AA not destination which I'll get to in a second. Um and then Northbend High School is 85% coke is 93% point 87 83 for Bandon 66 for Reedsport 87 for Powers. um alternative school graduation for the county. Uh destinations at 87% highest graduation rate or any destinations has ever had. It's fantastic. >> How did how did like Hope heel get their grad high school graduation rate so high? I mean like what
046is it that they've done like a lot of these schools over 80 90 87 like what are they doing that we're not? >> It's a question. It's a good question that we need to ask. Um you know, and I think um looking at graduation, I I I can speak to when you have school districts that have alternative programs, sometimes you can do some things creatively to boost one's graduation rate and maybe not the other, but when you look at schools like Bandon that they don't have an alternative school and they still have a good high graduation rate. So, we probably need to ask those districts like what are you doing? Um, I do know this that again the students that and I'm not trying to blame this all in AYA, but we get students from
047all those districts that end up with AYA. Uh, and again when they we take those students that's counted against Marshall's graduation rate. So those students that are maybe leaving Northbel anybody that comes into Scott's program is counted for Marshall. And I know Scott's doing the best he can with what he's got and he's working his tail off to try to get those kids through. So, I'm not trying to pin this on Scott or they just the reality of how the numbers are counted. Um, but I will also say this is, you know, destinations has an 87% graduation rate. Then you look, you know, Evergreen Virtual and North Ben's 51 and Winter Lakes is 14%. So, um, I can speak to a previous district that I worked in and, uh, when they had students that weren't
048on track to graduate going into the last term, they were automatically sent to the alternative school. So the high school graduation rate stayed in the 90s and the alternative school district graduation was at the board, >> right? We don't do that. So um and I think that there could be something to say for some of those districts, not not ours. Um in looking at graduation rates, there are similar comparison districts around the state. You can see Marshfield High School's at 75, Ashland 87, Cascade 94, Central 94. Um, Crook County is, sorry, that's not right. Excuse >> you. >> I skipped I skipped a story. A story in the Green is 94. Cascade is 94. Central is 77, Brook County is 98, Pendleton is 94, Phoenix Town 93, and South Lane is 85 in Cottage Grove.
049Um I have reached re reached out I' the to the Pendleton and Krook County superintendent that I know to kind of said what are you guys doing actually teaching and learning director in Crook County she's in the same doctoral program and so I've reached out and I'm we we've been going back and forth a little bit on things so like what are you guys doing because as you're going to see in a second like Krook County is at 98% their alternative school um graduation rate is also at 97%. uh right in Pioneer Secondary, the green one is in Crook County. >> We're talking apples to apples. >> We are with them. They're not an online that's not an online alternative school. And so I'm I'm I'm asking like what are you guys doing over there?
050They get a 98% at the high school and 97% of your alternative school. And so those are conversations I'm having to kind of see what's going on. Yeah, those are really good graduation rates >> for two programs. It's always been that way. >> I don't know. This is just I just looked at this year so I did not look at historically. >> What cities are in Krook County? >> Uh Krook County is in Pranka. So it's 45 minutes east of Redmond. Um and so looking at our destinations rate of 87%. Cascade opportunities which is at 53% um they are mostly an online virtual program but uh Pioneer Secondary in Krook County 97% is a alternative ed program like destinations. Um I'm going to butcher this Nick I don't know what that one it's in Pendleton.
051um Dick Swawi community in Pendleton and Hawthorne and Pendleton are both alternative programs and they're at 80 and 72% graduation rate. Armadillo community in Phoenix talent is a uh alternative ed program and they are at 56% and then Al Kennedy is the alternative program South School District and they're at 39%. So destinations Kayla they're doing a great job. Um, and you know, you look and say we got 87% at destinations, 75% at Marshall, but we're still 75 overall. Well, I mean, destinations, graduation classes, >> 10 11 12. >> It doesn't have that big bearing. We've added to Marshalls. >> You can either go really really south or >> Yes. Yeah. >> Um, graduation rate might go just by students. >> Yeah. I think the important thing though is we we we did see a 6%
052growth from last year. Um and uh our students are doing a great job right now at the high school. Um talking with with EUI today. Uh we have about we're on track for about seven kids to graduate with their associates degree this year, which would be an all-time high promotion. Um so that's a that's really some great things going on. And then I threw this in. This is nothing to do with graduation rates, but I wanted to show that um we ran did our middle of the year dibbles assessment last week, our reading assessment two weeks ago. Excuse me. When we uh adopted Amplify as a curriculum and really started to embrace the science of reading in 2022 23 um when we did this middle of the year assessment 38% of our kids were at
053benchmark at or above benchmark compared to 51. Looking at our middle of the year assessments from two weeks ago, we're up to 50% of our kids that are at benchmark compared to 55% national. So we are closing the gap. um with what Dibbles is seeing nationally and what we are seeing here at Cous um so really proud of our 12% growth in three and a half years um and where we're seeing the national trends that we're our facing the national trends so um you're going to get more data at the end of the month from our buildings but that is what I have for data tonight >> but Dibbles is going away correct this is not one of the accepted >> it's not but Dibbles has a dyslexia screener as part of it. And um
054so we are planning on continuing to do the Dibbles assessment even with the adoption of the other interim assessments partially also because Dibbles is tied to our amplified curriculum and our intervention programs are tied to amplified Dibbles and so we're going to do the other inter assessment whenever we adopt it. That's the state law. But we are going to also continue with our dibbles because it's tied so close to our curriculum and our interventions and we're seeing such great movement with it >> and there's not enough use of this program throughout the state to justify it being adopted as one of the valid >> No. And the irony is the University of Oregon created Dibbles and many districts use Dibbles, but because Dibbles is primarily used as a dyslexia screener, OD doesn't consider it an
055interim assessment even though it's built into our our curriculum as an interim assessment. Amplify MCL class uses it as an interim assessment. So, um, so no, it we're OT is not going to go back on that. I've heard they are going to, you know, they paused the fourth interim assessment. It's not going to be the OAS interim assessments. They're going to go out and get a fourth um vendor, but I I still don't think it's going to be questions on those before I move on. an opport opportunity for uh superintendent advocacy to change. >> I don't think so at this point. We did get OD to con to extend the grace period by a year for us to adopt and they're committed to offering some funds to help out districts like us that purchased other
056inter assessments. That's as far as they were willing to go. Uh I and and the disappointing thing is when they when they first said you can pick your local measurement, I was planning on picking dibbles because we've made so much growth and we are starting to flip our triangle. I think it's a great thing to show it and we're actually getting a lot of we're getting some street credit from uh from OD and from some of the legislators for what we've been doing with the science of react on the coast. And so um I was really excited about that being a possibility but um I think we'll go through an adoption process with a group of stakeholders to come up with what assessments we want to use for both the ELA and the so >>
057other questions comments on the graduation rates or the the >> student teacher ratio in K county is 17 teacher teacher So what would be an overall student teacher ratio? >> No, it's probably closer to 22 to one 23 to one on a map is on average size probably. >> Which which district was that? Crook >> crook county district. I'm just looking at some of their demographics. U they've got about just under 30% of their students are economically disabled. >> Yeah, they're a little higher economically. So we are at like >> 60% 60%. So I'm just looking at some of those factors of >> I mean you'll find out more when you talk to her but >> definitely >> definely a little bit different. >> Yeah we're we're same size school district >> right >> demographics
058are a little different. >> I think they're going to end up being in our cluster cohort though that OD is going to assign us to we were the first go round. So, I'm assuming that they're gonna be there for them one day. I believe that blue. Okay. Um, all right, moving on. Um, I appreciate the folks that met with uh Michael and I from student education. Um, and just want to go over a couple slides, have a discussion on uh student ed, and um hopefully uh come to some some some consensus. We don't need a board vote, but come to consensus on moving forward with the strategic planning process. Um, again, for those of for the folks that weren't involved in meeting with Michael and Stutter, these are some of the districts in Oregon that
059use Stutter. Um, quite a few districts that are similar size to us. Baker Banks a little smaller, Bethl's a little bigger. Central Corvalis has been a stutter education partner. Esticada Lrand were the state superintendent of the year. Uh George Mendoza is is in blue grant. Um Pleasant Hill School District, Scapus. Um Tim Porter the superintendent Scapoose was the assistant superintendent in Cottage Grove when I was there many years ago. Um and then uh South Bump Quad in Southern Oregon. Um these slides came straight from the student presentation strategic planning process. Gather and analyze. Take an environmental scan. Have a steering committee. Conduct focus groups. Administrator surveys. uh aim for review the data input with the committee u identify potential core values which I think we've already done some of that stuff I feel confident that
060we're not starting over at square one when we do this um define vision uh top level measurable goals and then identify core strategies for success and prioritize existing strategies and then finally put it into a plan that we can use as a district moving forward. um creating feedback loops uh developing you know having it developed board presentation for approval uh through the strategic planning process part of the strategic planning process the timeline defining scope developing a work plan holding initial board meetings and then forming an advisory committee uh administering surveys I know Kim you went through a lot of this when you did did the strategic planning process with Dr. uh back in 2021 22 um >> 22 >> 23 um holding focus groups, selecting a committee to analyze data and update the mission, visions,
061values, uh developing a strategic plan components with the committee, seeking feedback, uh revising the draft plan, getting committee consensus, and then moving the strategic planning forward process on for approval and implementation. Uh the key thing about stutter is they like to develop scorecards for the district for the buildings. So they look at student achievement. Uh they look at service, they look at people, financing and then they let you pick another metric that you are interested in as one of your pillars in the district. And then they set some key annual goals, progress measures, strategic actions. One of the things I like about this is it's not only a district scorecard, it becomes a a district scorecard that includes my part of my evaluation. It also becomes school cards that each building has. Um so there's
062accountability and it works its way down. There's a through line from the board all the way down to the students. uh the products that's that stutter offers uh as as we've discussed is surveys uh K12 rounding which I have been using the rounding platform not their online platform but using the rounding format in my meetings with staff and I find that to be very valuable um for for the purposes of conversation uh they offer coaching services and then their learning lab um for district program success um if we were to to to move forward. Year one would include strategic planning and direction setting uh facilitating a collaborative strategic plan process where mission vision set of strategic priorities uh and then after that strategic plan is developed implemented. Then a year two and three includes continued
063implementation and uh leadership development for myself and our building leaders. uh as a again it goes as a trickle down approach that student likes to use. Looking at what we would see with the strategic planning in year one, we'd see four full sight on day um work sessions. We'd see virtual leadership strategies and work uh working sessions, two and half day se two half-day sessions, a strategic plan survey and a rollout package. So one strategic planning survey, monthly virtual coaching for leadership, um you would see uh the nine pillars of leadership excellence toolkit. We get three complete toolkits. Uh full access for uh rounding platforms. 15 users would be more than enough that we would need for anybody that's on the cabinet and all of our building leadership to have the rounding platforms they could
064use as they gather data, work with families, staff, students uh to get voice on their strategic um initiatives amongst their building, their leadership scorecards and then a national educator national educator um uh superintendent round table session. So that would be year one. In year two, as we transition to leadership, uh we would get two full on day sites uh visits, three half-day sessions, three focus areas for annual surveys. Um we would continue to get the 12 uh virtual leadership coaching uh those those tool kits, the rounding platform, and then continued access to the uh round table. um in talking with the superintendent group um from uh the different districts when I was at the winter conference um I found kind of the way that many districts are paying for their strategic planning is through using
065their ESD tier 2 dollars. We have several hundred,000 at the ESD and our tier 2 dollars um that can be possibly a accessed I have it on the agenda for the next uh regional ESD meeting. Um so uh in again in talking with those there's actually several different uh superintendents in our ESD that are interested in accessing their tier 2 dollars for some of these uh used for strategic planning. So my goal is to not use any district money whether we were looking at different pockets um to do this. >> Okay. >> So what was our what was our purpose of of being a student? Was it just >> informational? just informational. So you guys decided to go with Stutter >> and that's what we're >> I looked at Stutter and then I looked at
066a company that another district was using. Um the company that the other district was using was a strategic planning platform but they weren't their people weren't educators that were doing the strategic planning. They weren't strategic planning was their platform. And in talking with the superintendent of that district, once they developed the strategic plan, they just kind of stepped away and they didn't continue to offer services after that. Just was a kind of a onees one deal and then they moved on. Yeah. >> And so they're actually thinking about switching over and using steer as a fine. That sounds fine to me. Like that's your that's your purview and your decision. I just I I thought uh us as the board I thought that's the reason why we were getting information about it. So that was
067my misconception. I thought that's we were going to have input into it. But that's fine if we don't. I'm just >> I mean what into using steuter. Oh, I mean it's we need to have board input because it's going to be a district, you know, a district. >> We will strategic plan, >> but not whether we stew it or not. >> I I think it would be advantageous for the board to be to be, you know, um supportive of using um you know, >> yeah, that's fine. I'm totally fine with it. I just I'd like to go into meeting say, hey, this is what we've chosen to use and we just want you to get to know this this process. That's what I just didn't know that. >> Okay. So, it's good to have that
068clarification. >> Okay. Yeah. >> But next time I would like to I'd like to know ahead of time. >> That's what we're going to do. >> Other questions, comments? No, but I did um tell Mie. Mie made some comments um and sent them to me and I did tell her that I would share them. So, I just want to do that. Um her comments were not in here. And I'll make a comment while you're >> um I guess my my only comment about this is uh you know strategic plans and leadership development uh you get it you you get out what you put in. And so if um if we as a board and uh show up and commit to this and if our leaders across the district show up and commit to this and
069take the feedback and take the coaching, we could see real benefits. we spend the money, we'll let them come talk at us, we won't see any benefits. And so this is one of those things that um there will, you know, there is a significant time commitment to doing it right. Um, >> yep. >> And so it sounds like because this offers wraparound services and and coaching and access for people, but I think, you know, I'm encouraging, Gary, to to champion and and model for your leaders in the district. No, we're really going to use this and we're use each piece of it because it's a significant uh investment of time, energy, and money. >> Yeah, we'll get out of it >> 100%. Thank you. Okay, Mie's comments are I am in support of pursuing a
070partnership with stutter. When we met with the team, they presented a clear and detailed outline of their methodology and a clear understanding of the types of data they can collect for our district and their accompanying strategies for building consensus, shared goals, and a vision for CBSD that is built inclusively. >> So, her vote about yes. >> Yeah, she vote. Arie sent me something too which I can't is embedded in some other email in here but he said um he was in support of it because new superintendants needed guidance he is accurate in that state. So the next step for the yeah the ne the next step if if we were to get you know I think consensus again we don't need to vote but consensus is um I want to make sure that we can
071take it from our ESD tier $2 that's the first thing and that's coming up in a couple weeks and then if that is turns out to be accurate which I think it will be then um I would like to start looking at forming the steering committees and moving to the next steps of of to get these thing off the ground. I think time is of the essence. Um, they say it's about a five to seven month process. And so, um, I feel like waiting to August to start or even July is is I'd rather get us going. And the sooner we get it going, the sooner we do it right, the better off we're going to have it. >> And I understand that we have a document to use sort of as a jumping up
072point, the strategic plan that you guys develop. Yeah, I think we we there's some components in there that for sure we can look at. I think that it can help steer some of the like when we go to do the surveys, are we still finding the same things from families? Because we've transitioned a lot since then in terms of like AP online some of those areas that just weren't there then because we didn't I mean they're they're new concepts from previous leaders and we kind of stuck with them. So I think but I think there's some things there that we can definitely use as a foundational piece to say is this still where we're at? >> Uh just for my education as new board member the ESD tier$2 dollars what what is that for? >>
073Yes. So it can pay for >> No. So ESD has tier one dollars and tier$ two dollars. Tier one dollars is essentially um part of it. It helps pay for the operation of but also it's like um um auditory services um is a tier one dollar all the districts take advantage of it. Um there's an early childhood component screening all the district yeah our vector training some of our eye visions that we use is a tier one all the districts use that. Tier two is um when we were paying for life skills that was a tier two service we were paying that for for that service through the ESD but maybe Reedport wasn't or Coke was Northbend was or wasn't we offer this and so if the ESD doesn't offer a service and you want
074that service you can request that funding to be transferred to you through tier 2 pass through dollars you used to buy So they do not offer strategic planning as a tier 2 service at this point. >> So So we have a a stream of revenue that passes through the ESD that you you can use this much. We're using less than that much. >> Yes. >> And and and so we could essentially pay for it out of money needs that we're just not using right now. >> Correct. So it comes from the states a portion of it based on the number of children legally to um allocate 95% of that allocation to their districts and so our allocation passed for as long as I can see because all entirely on a deck of life skills this
075is the first year they're not actually paying also bad um and so we really worked of how to spend all of that money um while not using my skills. Um so a nurse autism evaluations OTP those sorts of things probably currently services that's what Paul was at they kind of give us a >> great you can order it. So like powers if you if they wanted to get a speech therapist it would be better but then they go through students. Uhhuh. >> So this is the first year we have about 300,000 left as of the last building not being some other. >> Yeah. The thing is there's it's there's only a limited amount of things you can request. This was kind of interesting like when I was talking with the couple of superintendents at the
076winter conference and I said just I don't know how much like I didn't say I didn't know how. I just like that's my concern, right? And they're like, "Oh, we use our tier two dollars because this light >> every set up so differently." And so some of it they pass it all to you and you can do everything >> and some built really that whole system >> to help out with, you know, smaller districts needing it. So >> she runs our Friday forum every >> Yeah, she did a great job. >> Um and so that's that's the next step is on the 19th is our next regional ESD meeting and it's on the agenda. So and I there are a couple other superintendents that were also at the winter conference that are asking for that
077on the agenda too. So then, so you're gonna solidify that that >> I want to solidify that piece first >> and you'll probably just send us an email, hey, found out this is totally cool. We're gonna do this. >> And if and it doesn't work that way, then I'm going to go back to the drawing board. I'll keep you guys. >> Any other questions? >> Two more. You're all right. Just couple uh just for February events. I have coffee with the superintendent on Wednesday. I also have a a town hall over at Sunset. Um I'm planning on presenting just a couple of of items, some glows and grows for space schools and then taking questions from whoever's whoever's in attendance. Um I have the town hall the following week also at the fire station. Uh
078and then we have our board uh data night on the 23rd and then um I have various superintendent solution sessions in the building scheduled for February. So, I just kind of put 24th to the 27th. Um, and then David and I were meeting today and it looks like we've finalized another um community event with our tribal folks for April that I'm going to be attending an event about at um uh learning center >> at the learning center uh a dinner a family event and then talking to families about how Bay Schools is supporting our private schools. >> Got that coming up. um just reput the flyers in for the town halls and and coffee with the superintendent. We'll have I'm gonna continue doing the coffee with the superintendent. Um and continue my getting to the
079different areas of our community. Uh so I'm at Ladybird in Charleston on Wednesday and then I'll probably move back towards town and then you know it's a little hard to find something in East Site for coffee. Um but I'm going to try to see about the the D Street Cafe Daryl's place over there and see if I can go there. Graange. You might be able to get to Grangeaw >> in over east side. >> Over in east side. Where's that? >> Oh, not east side. That's on the other side. >> I didn't know there's a >> And I I talked about using the fire stations over east side, but some of the fire stations don't have bathrooms that are accessible. So, if if worse comes to worse, I'll just go to Milome or East Side
080here. But I I wanted to be outside of the school and try to get in. >> Library might help too. >> Okay, I'll check that out. And then here's the restaurant O flyer. March 14th, it's a Saturday 6 PM. Um kids fundraiser for the culinary arts program. And uh my daughter is in the culinary arts. She she's doing the beginning culinary class. I've had to have conversations with her because she tends to leave her Spanish classes and migrated over to culinary arts for a snack. But um but we're working on that. And lastly, >> but is she cooking at home? >> She's bringing home some good stuff. I'm not going to lie, there's been some cheesecakes brought home and some things. It's been good. Um lastly, uh just want to put up uh some pictures
081of some of our kiddos. We got some East Side kids that did a little art walk um right there in the middle. Uh those are the Sunset uh u positive behavior students of the month. Um on the far right we have the Marchfield production of Dracula that took place this uh this last month. Um lower left uh Sunset uh did an art project with Choshi Japan Sister City Goosebay. Uh in the middle we had a a choir concert um there with Mr. Baker and then on the far right uh we had some art students with hideioitis that had a uh some display at the Kuz Bay Art Museum and so just want to recognize those kids. >> Just say >> yes. So um and that's that's it for me. >> We get those flyers emailed
082to us. >> Yes. Yeah. And we're gonna get them posted on social. >> Thank you, David. But we'll get an email. >> Yeah, I'll email them. Did you guys want some online numbers? While you were talking, I was frantically pulling stuff up. >> All right, Brenda. Yeah, you get some online numbers. It's great. It saves me to walk down the hall. >> Well, yeah, I don't have to walk to the hall because I've got it right here. I just was not quick enough and I didn't want to interrupt. >> Okay. I have a total of 28 kids as of today. 9 through 12 hybrid, 61 full online. Now, when it says hybrid, it means they could have four classes online, which would be a full-time seat, but they also have in-person seats. I have seven
0836 through eight hybrid, through eight full on full online. I have five K through five hybrid, and I have 16 K through five fulltime. Perfect. Thank you. >> Thank you, Brenda. >> I can email that if you'd like. So, you have a hard copy, Moren. >> That would be wonderful. Thank you. >> We'll do. >> Thanks, Brenda. Much appreciated. >> Okay. >> So, there's that information. >> Okay. Next on our agenda is policy updates. >> All right. >> Mr. occasally. >> Does anyone have any prospective policies they would like the policy committee to review? >> I have a question actually. >> Sure. >> And I did I'm sorry for missing the last policy committee. At one point uh and we had Dr. Asworth you were talking about reviewing policies about weighted and unweighted uh GPA
084from high school. I don't know if you remember this, David, but it was something that we were going to look at in policies because we were having kiddos who were like all valid Victorians, which is great because they got 4.0's, but you have these kiddos over here who are taking the AP classes and getting A's. And then you have kiddos who are taking their basic courses and getting A's, which is great no matter how you look at it. But >> it was just re-evaluating or possibly reooking at is that something we want to look at in our policies? I don't even know if that's for the policy board or if that's somewhere else. >> It's I smiled as soon as I said it because um when I when I took the interim position, there were
085a list of items and one of them was weighted grades and Dr. was like don't touch this this year and I was like okay. And he was like just sit on it for a while with AP seminar and everything. I was like all right. Um I did I did I was at a school district that went through the process of going from um unweighted to weighted GPA for the for the sole perspective of really identifying better identifying validictorians and going from like seven to to seven to one because of those things. You would have students that would take one path track um for example the previous school district and you'd have a student that would take four PES and the wood shop and and auto class and they would be the validictorian with four points
086with this against the students that had the dual credit like and so um that I think is a process that would have many stakeholders involved from the high school uh staff involved lots of discussions. I'm not opposed to it. Um especially with our expansion of some need courses and honors diplomas and things of that nature. Um I think it's just a a big discussion that we need to get a lot of people involved in. Um because um and also look at I think one of the things when you do that is when do you implement that kind of policy? you know, you don't want to implement something to a senior class that wouldn't have the opportunity to make the adjustments needed to get the the GPA track, you know, kind of kind of equity means
087at fairness. So, but no, I think it's I think it's something that we can look at at the policy committee, but it's probably something before policy committee. I need to get a lot of input from high school staff, administrators, and have a good solid plan what comes through, but I'll look into it. >> Yeah, I was just curious. I just remember it coming and I just wasn't sure if we had ever. So, that was it. >> Okay. Um, so the first readings for adoption are there. Um, I won't go through them all. there. They're available for you to look through. If you have any questions or concerns, please reach out to me. And >> can I ask about the IMCA, 21st century school councils? >> Sure, >> we have those. >> Yes. Yes, >> we
088call them site councils. >> Oh, okay. Yeah, >> that's what I thought, but that's not when I go to site council, but it was not it's not called. >> Yes. And and I'll tell you this is why this is why these readings and going through these policies is important because when we had this in policy committee I was like we need to sharpen up some of our practices and site councils based on these policies. We were able to take David created a nice little cheat sheet for each administrator so that each building knew exactly what components needs to be involved in site council because we had addressed that several years about what you must have. you must have, you know, they knew that we need to have it posted. You need to have your agenda
089posted. It's all this and that. I I mean when I've gone through several years having many many kids in different site councils or many kids in different schools and all the site councils the site councils since my kids have graduated they all very different in the fact like back before it was more there was parents involved and there was more talk about actual sites and stuff like that. Now it seems like they're staff meetings and like I just show up to a staff meeting that's completely just mostly a staff meeting or another meeting that they're calling site council >> and that's happened like a couple years in a row now and I'm like oh I don't think this is what we used to change. My first year the >> my first year in the district,
090our site council was very much around our title plans and how we were using our title one dollars in the building, whether we were, you know, what was family engagement and what was um student engagement, what we were using for incentives and all these things. >> Then the title plans shifted from the building level to the district office in terms of how we were going to use the funds. And so then they've kind of morphed into uh many of them are using them as their building implementation teams for um ORTI and science reading. So they're going over their data and and things like that. Um we did have a couple buildings that were using that kind of took their site council and invited the families and the board member to basically do it in staff
091view. That was one of the things that came up in the policy. He's like, "Oh, you can have no more than half of your staff at all." >> Well, all >> right. And so those are the things that, you know, when we looked like, hey, we have some we have some things we got to sharpen our pencil on a little bit here. >> Yeah. >> And that was one is making sure. And so that's why David created a sheet for like this is, you know, we went over it as an advent team, right? This is what you got to have and this is how these need to go and hopefully some more alignment. Now, I think at the high school you're going to see more um you're going to see a different reading >> than
092you would at the K6. >> Yeah, >> he was very good because there were a lot of parents, a lot of >> administrator and teacher and and Eli goes over everything from, you know, enrollment to sporting events. So, and how kids are doing in in different areas of study. So, his is a good one. Yeah, I've been to those with when Travis was there. I mean, back back. >> Well, and Arie talked about when he when he was the principal, that's how all building funds were directed is you had to come present to the site council if you wanted funds to get calculators for math or whatever. You had to come and do a presentation and photo. So I'm just wondering because I don't see a lot of advertisement to families outside council at the
093elementary school level like hey come be involved in this and a lot of times people were just like because I you know at one school I had my grandchild who was in custody with me and I happened to be a parent and school board member and they're like oh we're going to put you down as a parent like the rest of our staff here but we're also parents so you can count for both. And I was like, well, I don't think that's really the way the site council is supposed to go. I think it's supposed to be open to parents, but if you're not if you don't have it on the calendars, >> yeah, >> it's not on any of our calendar. >> Well, so the the two main components that we identified when we
094were going through this that are areas for growth is the makeup of the ST councils which you mentioned. There is a specific breakdown that that we have to follow as best as possible. Um and then the other component is uh public meeting law. They are required. They're they're beholden to public meeting law, not the recording, but they do have to keep me. They do have to post the agenda. They do have to stick to the agenda and they have to publicly announce >> and that's how it used to be. >> And so that those are things that we identified were maybe not happening everywhere. Um, so one of in my cheat sheet that was actually what I had suggested for their public announcement is put this on your events calendar on the first page of
095your website. >> Link your agenda in that events calendar so that people can see what you plan to talk about. Uh, and that that satisfies two components of of your announcement. Okay. >> Uh, now you should also announce it in parent square and other places, but that's a good place to start is get it on the on the calendar first and foremost. I have to contact the school and say, "Is sir, you're going to be a site council meeting?" Thinking, "Well, what other parents are like thinking, oh, I would like to be a part of this, >> especially like we're looking at the the times and it seems like some of them were like just most convenient for staff and I stopped going to one because I was like, well, this is all 100% staff
096meeting and it felt really I even told >> it felt uncomfortable." >> Yeah. I said, "This is very awkward. I there's no place for me as a as a parent or even a board member really. >> So I'm glad to hear that. >> Yeah. So so you know going back to that that's 21st century schools and a really good reason we have policy committee because we were able to you know analyze policies and look back oh we need to really do a better job in these areas of this policy. Why can't we just call this psyches and instead of calling it something we don't have? >> It's a really good question. I'll dig into why it is called that. >> The law requires 21st century school. >> Oh, so it's it's a component of the
097OAR that requires us to have site councils. We can call it internally whatever we want, but >> the reason it's in the policy is because it officially satisfies that law. You can probably call it >> parsy site council in the title or something. >> Yeah. No, that that happens. Check it out. >> Exactly. >> Um >> or or even Yeah. In the policy it could say we define this as site council. >> Yeah. >> Which it may actually say that. Um were there any other questions by first reading? >> Huh? >> I don't remember it saying that. If it had said that I think I would have known what it was, but I was like >> it does not say site council. So okay, it would be useful. >> Okay. We can make a note.
098>> Um uh I think uh if we end up going with the uh student education and strategic plan as a matter of fact, site council might actually be >> revamping and and reinvigorating site councils may be a really important way to to >> disseminate the findings and the the plan to our community. building leadership stuffing. >> Yes, I agree. Agreed. >> Um and then I want to ask about um student publications and things IG DB. Um the the one that uh struck me is there was this uh in there that if the student disagrees with the uh they've been told that they cannot publish something uh at the school that the principal only has eight the principal has eight hours to render a decision and if the principal says no then then another eight hours
099starts and the superintendent or their design has to say no. But I was wondering why the specificity of the 8 hours and does that actually seem reasonable timeline for you know >> my guess is that it's quickly because they want to go to press something has been submitted and it's on the eve of press going to press and so they need decisions quickly about whether or not it's going to run. That would be my guess. There was there was just like very very specific language about if this is eight hours and like in certain days of the week and times time of day. >> Yeah. And I I don't have the answer off the top of my head, but generally when when something's specified so diligently in the policy, it's it's associated with an OAR
100or a a statute that we have to follow. Like generally the board as long as I've done policy committee wouldn't elect to let's just say eight hours you know like there's there's usually it comes from from one of the associated laws that's linked below but I'll look into that. I don't I can't tell you exactly why that is but that's that's been the case. >> That's a good question though because we found in the past that we'd had some that the os had changed. We're like, we had it in their script and we're looking at it. But OSB is usually good about telling us, >> yeah, >> oh, that changes. >> It seemed to be holding the adults to a very high uh TV standard. >> It's it's where the material is prepared for broadcast
101or publication. So, my guess is it's the timeliness of having to present that material for publication. Okay. I yeah, I'll look into any OS's associated with it and I'll let you know if I find what I find. >> Yeah. >> Um >> if we if we don't have to uh >> yeah ask our administrators to be that titling, maybe we shouldn't. >> Oh, I absolutely agree. >> Um so yeah, I'll look into that and if uh if that's not a statute or something, then we can certainly take it back to the drawing board and maybe give ourselves a little more time. Uh, did you have any other uh comments on any of the policies for first reading? >> Uh, no, just those. >> Okay. >> Anybody else? >> You should have gotten some last minute
102ones from David this afternoon. >> What's that? >> You you sent out last minute updates on some of them, correct? >> Uh, I just that they were posted on our website. Oh, okay. >> Um, so yeah, as I as I get those in from Yeah. uh OSBA that they're now officially posted after you have adopted them. So the ones that are now posted on our website were posted last Friday. Okay. And they're from our January 12th meeting. So generally I send them uh the week of the board meeting and they take a while to review them and make sure that we didn't do anything crazy and then they post them on our website for us. Uh and then we have a couple uh first reading for adoption. One of them is the if curriculum development.
103We're not getting rid of curriculum development. We just are adopting a new version. So at the same time, >> one for deletion, not adoption, right? >> Yes. So there there is one above for adoption as well. That's the new version. >> Uh so as we delete one, we'll be adding the new one to its place. >> Um and then the other one is not something that's hosted by OSBA and we determined that it was no longer needed. Um I did want to also share uh let me pull it up here. So I I had mentioned and some of you were not on the board when we started the policy analysis uh about this time last year. Um but I had mentioned it a few times uh that we were drawing near towards the end. Um
104and we are we're almost there. So right now um this is kind of how it has started. We had 256 of our policies that were deemed adequate, 126 that need reviewed or revised. Those are the ones we're working through now that in many cases no suggested language was given. It was just it's been a while since you've updated this like the 21st century schools. Um, and it's a that's why as Gary mentioned, not only is policy committee so important, but this policy analysis has been so valuable is it gives us an opportunity to dive into policies we otherwise wouldn't have and we wouldn't have identified those problems. Uh, we had five missing and required. Uh, most of those were marked missing and required because we had had a policy update that we hadn't worked all
105the way through yet. Um, but they were in the pipe as we have the analysis done. So, yes, they weren't on our website, but we were working on putting them there. Um, so those are all done. Um, we had five missing that were highly recommended. Those are all taken care of as well. Uh, we did not adopt all of them because some of them were uh conditional on if if your school um has its own transportation program, you must have this policy. Well, we didn't. So, some didn't apply. Um, so all missing and required policies have been adopted. 108 policies so far have been reviewed or reviewed or revised to ensure that they meet current standards. Uh 95 outdated policies have been deleted. Uh we did choose to retain six of those policies that OSBA
106said we could delete uh because we found they were valuable. Uh we have 18 uh policies le left to review as part of this policy analysis. Those will be done next Thursday at our policy committee meeting. I will have all 18 of them on the agenda. Um, and most of them are really small. Uh, so like a couple paragraphs. Uh, so we'll go through those and then my expectation is with the timeline of first reading and then second meeting adoption that by April 13th board meeting, we'll be completely done with the policy analysis. Um, so yes, >> it'll still be work and everything. We'll change the policy here. >> Yes. Oh, absolutely. I'm not going back to the top. The only reason that we're at this point is because Spencer hasn't sent out a policy
107update since August. >> So, I worked through that one real quick in August and got back on policy analysis and I've just been hammering as many as we can get through so that we can get through before they dump another 25 policies. >> Um, >> thank you. >> Absolutely. >> Well, and thank you for all of the policy committee members and and the thoughtful conversation that comes. It's it's really it's really valuable. Um, and it's I learned a lot. I I hope that many of you have already been on policy committee. I'm I'm excited for you to be on it next year, Derek. Um, >> it's it's an it's a good opportunity to hear different perspectives and the conversations that come from it is is really valuable >> and Arie can give you all the
108historical perspective. >> Yeah. Arie, hey, we adopted this back in 79 and this is what happened. >> When he's done on the board, I'm still invited into the policy. I need the historian here. Why did this happen? >> Then he gives you the legislative component. >> Okay. Are there any other questions about policies? Hearing none. Last issue on our agenda is board items and board member highlights. I'll start over here with Kim. Oh, my biggest highlight, something that Kevin's very sad that he missed, which was our tour of Sunset and Eric and I went and we were able to see um everything that um is being worked on, including the roof. We went on the roof. It was so exciting and scary. >> Yeah. >> But it's so enlightening to see uh you know where
109they've tried to patch it and then the flatness of the roof. when I was telling Kevin about how it >> like the creasses in the roof that go towards the middle and then there's puddles on it see >> and then just walking down the hallways this the >> the brown spots. >> Yeah. So >> which are which are all new because they put in new tiles all in a year. just that roof making. It's just that money. So, good decision to get it all done at once. >> And I believe historically it's since it reopen >> uh 2000s. >> Yeah. Mi was there when it was uh burning down. I was there too. >> I was a sixth grader when it burned down. >> Yeah. I was like a seventh grader I believe when it
110burned down. And yeah, he did ask if you were out there too. No, that was you last time. 600 sleeping. >> I was out I was out there watching it burns like after you set it on fire. >> I was in like fourth grade. >> You were just a baby. >> I was at Charleston school. >> Yeah. >> So yeah, it's just it's amazing to to see the work they've done. I mean the lighting, you know, I was there when the gym floor was redone like six years ago. I mean, do we at some point do we have to uh prove that or >> Yeah. So in the next budget that is there's there's quite a process that bubbling out for some short-term debt. >> Uh but in order >> there's not so much more
111to piece mail it together like said you know setting up the staging area each time they do a piece of it the RFP process alone. >> Oh alone. Yeah. Absolutely. there being the more cost effective beneficial way for the district to do it. So that is something that I'll bring at budget cycle and I'm 100%. So I already looked yesterday. >> Well, I still need to >> I know. I know. >> So um and then what else happened? Oh, the historical meeting. Poor David. Oh, you and the sound that that was so unfortunate, but the meeting was great. We had a for those of you that weren't in the room, there was a big echo. It was very hard to hear. I could feel a little bit of her frustration because back in the back,
112it was hard to understand what she was saying. >> It was hard, too. >> Okay. >> So, >> it was bad everywhere. >> It It was so hard. And so that when when it came to asking questions, um I could tell she was like, "Okay, like I said in my presentation, it's like, oh, she doesn't know. I don't think that we couldn't hear it because >> Oh, she knew um she well she tried to apologize for being a little bit off because she was getting feedback and I and I will fully admit here it was my fault trying to be proactive. >> I didn't know that that room had sound surround sound hooked to the front monitor. So I'm like great, there's TVs everywhere. Everyone's going to be able to hear. So, I spent 15
113minutes before the meeting turning up all the TVs so that the people in the back could hear. And then as I turned them off, like, "Oh, this is way better." And you could still hear back here. Um, so that was a >> a fault of mine not understanding the room I was in because I had played music and it sounded great, but nobody was trying to talk through the other end. >> Exactly. >> So, I even tested it and it sounded good, but I didn't test it with the live meeting. So, I have learned that lesson. Uh, but that was uh that was completely on me. I'll take full ownership for the feedback. was fantastic. Running around turning them off. I think there was like, you know, I don't know, Beetlejuice in there because it
114kept turning back on. I was like, you just >> I can't explain that part. >> Yeah, they did go right back on. It was funny. After about five minutes, they went right back on. >> And so he was just running around trying all of a sudden you'd be sitting there >> and you'd hear perfectly well. Then all of a sudden be that thing where you're getting the feedback from listing on the front and on the side. >> But but it went away once you turned off the thing. >> Is this sounding like this for everybody else or is it just me? >> And then my husband said, "I think you might be having a stroke. I wasn't sure how it sounded to everybody else." >> Thanks. >> Thank you. >> Anything else, >> Mr. Sick
115Man? >> No. I had a bug and I don't get sick. It was like the first time in six years for real. So it was like man cold bad. >> I'm sorry. That's it. It's been going around and >> I knew you wouldn't miss the sunset roof expedition unless you're having a fever. >> Yeah. And I was like if I show up in a mask I might really freak people out. >> So >> I'm glad you didn't. >> I didn't have co or anything. I just had a bug. But it's >> good. I'm glad you're back. Diane, >> I don't have too much. Um, I definitely, um, just huge shout out to everybody at Sunset. Um, down to Taran, Ashley, Rachel, Lindsay, Cara, Davidson, Chad, Scriven. um they have some which I'm sure in all
116schools some really challenging um situations with kids and um for them to remain so kind and empathetic and just really caring and always keeping the kids um best interest at heart. It's it's really really really impressive over there. And um yeah, they were they're just such a fantastic group of people. And um the way that they also let the kids come in and start over the next day like the previous day didn't happen is huge. Like I think we all need that. Like tomorrow is over. Today's a new day. And I just I'm just really really really grateful. Um, and I've seen it not just with my own personal experiences over there, but with other kiddos that are struggling, too. So, just a big big big shout out to the the Sunset team over there.
117>> They've done some great job with systems, both behavioral and academically. So, we're starting to see starting to see a lot of gains from that building and uh and also a lot of positive feedback from families. >> Yeah. and community members on on the west side of >> I had to say something really quickly about sunset too because when we were there I talked to the the um lunch staff and shout out to Spencer and Kathy. They were making sandwiches and they were so sweet and um Spencer talked to me about how great it was to work feeding the kiddos and and that's always a special place in my heart growing up hungry. So, that's why I love him so much you guys. >> Yeah. And the SRO, what is our SRO? >> Yes, he
118is amazing. The SRO is He's really good. I really like >> this is one that's leaving. >> No, Rob. >> Who's the new one? >> Tristan Smith. Officer Smith trespass. Jared, do you have anything, sir? >> Uh, yeah. I got to attend uh the uh uh three through five OBO battle um that was done at the North uh Northbend High School and we had um representatives from Sunset, Meloma, uh just uh multiple other schools around the area and um got to see some uh great great battles. Those kids really know those books. They're really uh the the books that the librarians uh pick out for the students are really fabulous. It's been a treat to get to uh hear those and and go through those with uh my boys and then see them compete in
119that event. But our our librarians across the the district have done a fabulous job of of encouraging participation in that. And I do think that that has uh it aligns well with our district goal of of having something that everybody can do uh low barrier to entry uh high impact in terms of getting people excited about literacy. So our librarian should be really proud of their ongoing efforts in that. If you ever want a pressure situation to be an OOP judge, you you butcher a character name, they will call you on it. And and you know those books. >> I was very impressed by Northbend High School principal and she uh was delivering one of the battle by watch. She she was >> cool under some really really long and difficult names. >> Yeah, they
120are great. I I forgot to say that too. I moderate OB. So, I've gone to like a couple sessions now. Catherine Cast is obviously great. And um I think two we've got a tournament coming up and if you guys ever want to volunteer, maybe timekeepers um scorekeepers, moderators, and um it's it's a lot of fun. I've done it now a couple years in a row and it's great >> and we've had some good success. Our junior highs went state the last couple years. Uh went no conquer went state a few years ago. >> Yeah. And it's so funny what the kids are like. I didn't read that blog. I have no idea. >> Anything else? Okay. I went to a swim meet. I got >> Yeah. And I got there and nothing was happening. It
121had been cancelled. >> Oh no. >> I was so excited. It was my birthday. This is something I was going to do for myself. And I get there and I'm like, wait, these meets are over really quickly, aren't they? I mean, these kids swam meats never last over this quickly. But it had been >> four hours. >> Yeah. Um, Arie, Derek, and I all have been working on the lighthouse contract um over the last month, and I think we're almost at a point where something's going to happen. Um, I went to the charity pageant on Sunday. >> Saturday? Yeah. >> Oh, Saturday. Yeah, that was really fun. I did not know what to expect, but with those babies in their hands, they were so cute. and um the same historical meeting about making Marshfield on
122the uh national register. So that's something we're going to have to talk about um as it goes forward. There is a financial piece to it and it was because as I walked out I said to LMA was sitting in the back. So, how much of your maintenance budget do you want to give up for this? And he looked at me and he goes, "That's a really hard question." >> Yeah. >> I don't need to cut out of budget. >> Looked like it was about $2,000. >> Yeah. And and they've got they've got help for that. >> I think we can find money to do those. But, I mean, it was a it was interesting. It was a really interesting >> um meeting. >> Yes. full pros and cons discussion that >> is that something that
123we'd like to tentatively add to our March regular board meeting agenda. That's a good idea. >> We might want to talk I'm sorry. >> Was that Cricket who had brought that up to begin with and wanted to do it for us? >> I don't know that she wanted to do it for us, but she wanted us to do it. >> Well, that's the thing is there's a lot of It's not the money. It's just >> Well, I think that >> they have that class though that's all invested in doing it. I think that whatever whatever we determine to do, Cricket will be an asset to whoever does that, whether it's her or someone else. >> Can we invite her to that meeting though with these great questions? >> Yeah. >> March. >> I mean, she
124seems like a wealth of information. >> Her daughter did the one for um the cemetery. So, >> so kind of how I I looked at at next steps and and let me know if if you agree with this is bring it to the board meeting for a whole pros and cons discussion, determine if it's something we'd like to pursue, and then kick it to the facilities meeting to work on the how we get it done >> or or do you want to do that as a full board or create a subcommittee? >> It could be a subcommittee. >> I'm just thinking facility committee. I don't know. I'm on that committee. >> I think she's got that. >> It's good. We don't give us something to do, you know. >> Yeah, I think that's a good
125>> I just don't want you saddled with that. >> Well, I think it's going to come to the whole board first and then we'll determine whether or not we're going to pass it on. >> Yeah, I say we go for it, but I I just don't I want somebody else to do it for us. Of course, >> we're gonna have to ask Cricket to find us somebody. Well, I mean her daughter >> I think there were a number of people there that were willing to work on it. >> Yeah, there was so many people there. >> Yeah, >> that was one thing that I will note is >> my goodness, >> there was a it was a great attendance, but what I didn't hear was any push back at all. >> No, there was no
126one there that was to say we should not do this for reason. That did not exist. >> They thought this was already done. They were whispering, isn't this already? Why is this not I'm like >> so it seemed from the of course we kind of self- selected the community of people that would come out to a like that >> but they all seemed >> eager to to pursue this. So I don't expect unless there's just people in the woodwork that will have huge community backlash but that's something we could talk about in our April meeting and pros and cons. >> Okay. Is there anything else hearing? None. This meeting is adjourned. >> Thank you. >> At 7:50. >> Yes. I think