001Good. How are you? I'm good. How was your trip? To start out and we have established a quorum at mighty speak for us today. Let's do the pledge of allegiance. To the flag, one nation under God, indivisible, with liberty and justice for all. Don't any visitors today or comments? Okay, awesome. So, let's move to uh approve the agenda. I move approve the agenda for today. All in favor? All opposed? Okay. Motion passes. Uh and next is the consent agenda. I'll move to approve the consent agenda for the day. Second. All in favor? All opposed? Motion passes. Okay. So, let's get on to student presentations. I don't think we have any. They didn't set you with a presentation, right? Okay, I can get one. I if you want. No. Okay, we'll we'll dismiss any student presentations
002for today. Um, so Mike, to you the superintendence report. Okay. Uh, well, my my activities for the month of March are listed there. And my highlights are um the meeting with CHS staff uh to discuss the needs of the academic building as we head into the planning uh for the seismic improvements and also the enhancements for the building um the bond funds and uh that was a a really good insightful meeting uh for both sides. you know uh we did uh get a list of priorities from the staff. We we had conducted a survey with students and staff on what was needed in that building. And then in that meeting the staff prioritized what they felt uh the improvements should be outside of what we're going to do uh the gift for the new roof
003up there uh and improve and upgrade the electrical stuff out there. Anyway, so we have a list of priorities that we're working from with them. Um, you'll see later on in in the uh in the meeting that we've hired our contractors for that, our architect and our engineers uh for both Seismic and the uh the design for the improvements there. Um and he our designer which is Wilson now has that list of priorities and he is putting together a design for that building. and we'll start that work this summer and uh then we'll finish off the following summer. All the seismic work will happen uh the next summer, not this summer. Um and that's basically because of ZCS's schedule. They're just backed up and they got the bid on it uh with us and and
004it works out anyway because of the design plans that we need to to prepare. And then yeah, baseball and softball games started on schedule and our kids even had at least a week more practice time on the with softball and baseball than other schools because of all the rain that came and they could play in the rain. We get to have an away game. Every game here rained out. Everybody wants to play here. Is that why? Yeah, we every away game has been cancelled because their fields aren't playable. Well, that's convenient for us. Who knew that was a Yeah, saving money on travel. I mean, I've been to a couple of games, but I didn't realize like I was here by We had other schools in the area request our to be able to have
005their games on. We would would do that but they [Laughter] money the money machine is going. So, uh, anyway, there's So, [Music] um, and definitely got the IIA needs assessment application in or the IIA application and we did, uh, we got the needs assessment completed through the survey and then also the community forum to kind of pump up or upgrade our current, uh, strategic improvement plan, which goes into the uh, IA application to get the SIA funding and she's going to present that a little bit later. Um, and then you see the Oh, I tried I moved the things that we've completed to black print and then what we're working on currently is in green to simplify where we are with things on on all the construction facilities projects. Any questions for me? It's a
006lot. I looked at it this morning. It was like, "Wow, like so much movement has happened." It just seems continuous. And it's kind of cool to see it as it's getting checked off. We have a great team that's working well together. Everybody from buildings through the district all working good. It will be tested coming up here. The big stuff, bigger stuff, the big one. Okay. Thank you very much. Um Joel already confirmed we don't have any public comment. So we'll move to unfinished business. Our first item isformational um a review of the budget calendar. So you have that. We had that on the agenda last meeting and it's just a reminder there so that you have the dates of it's just right there for you. Okay, moving on. Uh new business to approve an action
007item to approve the 2025 2026 school calendar. Okay. I uh I took the draft and sent it to CA to see if they had any concerns or questions about it. They had not they didn't give any any feed or well I heard they didn't have any questions or concerns so far. Um the the draft calendar um was developed uh with addressing the following criteria. Uh, do do the student contact aids meet the instructional hours requirements in division 22 standards and instructional hours per OR 581022 1620 minimal instructional hours per year? Does first semester and second semester student contact days balance each other? Real important for teachers, especially where credits are involved high school. Does the calendar meet the CBA article 11 workload uh calendar item number one? And does the calendar show a close alignment
008with other school districts within Lane County uh and Lane ESD neighboring districts um specifically for holidays and breaks. The current draft calendar meets the above criteria in the following ways. uh student contact aids do meet the instructional hour requirements in division 22 standards and instructional hours per O 581 0221620 uh for minimum instructional hours. The draft calendar reflects 173 student contact days for CHS and CMS and 172 student contact days for CES. The draft calendar meets uh the state OBD required instructional hours for all three schools. First semester and second semester student contact days balance each other as follows. Draft calendar reflects 87 first semester student contact days for CMS and CHS and 87 student contact days for CES. The calendar reflects 86 second semester student contact days for CMS and CHS and 85 for
009CES. The calendar meets the article workflow requirements and the draft calendar reflects 190 teacher work days. It's in close alignment with other school districts within Lane SD and neighboring districts. Holiday breaks, winter and spring and spring match other districts within um our main county and the school year start dates and end dates are in close alignment with all other districts and you are probably motion to approve the school calendar. I move to approve the school calendar for 256. Any discussion? Your last month should probably just noticed that June appears to be 2025. Oh, quick quick typo. Quick typo. Not concerned. Thank you. You're welcome. That's why it's dry. I know. All constructed. I get the year on for at least one year. exactly what you meant. Um, any anything else? Okay. All in favor? All
010opposed? Motion carries. Moving on to our next action item. Um, approval of the integrated application. Do you have anything you want to add? Well, we have a presentation for you. The show is just about to begin. step back from the show. Uh well, team effort we'll say because the integrated application involves a lot of different layers and levels and a lot of people spend a lot of effort and energy invested in it. I just get to package it and give it to OD. So, it's fantastic. So, um tonight we present our district's integrated plan, a key component of our application to OD. This plan serves as a roadmap for our district's future, outlining strategies to enhance student success and well-being, ensuring we meet the evolving needs of our community. The purpose of tonight's presentation is
011to formally present the district's integrated plan. And we are here to provide an overview, gather valuable public comments, and seek the board's formal approval of this important document, which will guide our district's strategic direction. I do want to note that we have posted this on our website for public review and comment. It's been up for a handful of days already and it's also been in your board packet for additional review because it is pretty granular and there's a lot to it and again this is going to be an overview of that. So our integrated plan focuses on three key components. enhancing student well-being through robust social emotional supports, improving academic achievement through targeted interventions, and expanding career readiness through strengthened CTE path pathways. Our overarching goal is to create an equitable and supportive learning environment
012where all students thrive. This integrated plan aligns directly with our district's mission to empower all students to achieve their full potential. This is our um mission and vision document that we've had out for over a year. Um it operationalizes our vision of a collaborative and inclusive learning community by providing targeted support and opportunities for every student to succeed. These pages you see here come from the mission and vision developed with our C CSD community which visualizes the amazing foundation that our integrated integrated plan is building on which you can also see from the walls that foundation is part of that as well. The development of this plan was heavily informed by a comprehensive needs assessment which involved input from students, families, staff, and community members. This assessment identified key areas for growth and strength, allowing
013us to tailor our strategies to address the specific needs of our district. Our integrated plan centers on five key aspects. First, we're going to strengthen our multi-tered system of supports ensuring all students receive tailored academic and behavioral interventions. Second, we're expanding CTE pathways and work-based learning opportunities which connect students to real world career opportunities and experiences. Third, we're prioritizing social emotional learning, equipping students with essential skills for well-being and success. And lastly, we are enhancing community engagement through proactive communication and partnerships. And we're embedding embedding equity and inclusion initiatives throughout all aspects of our plan, ensuring every student has the opportunity to thrive. Our implementation timeline is structured over four years with key milestones marked for each phase. First is the prioritizing um of the foundational elements of our plan which includes the development and
014launch of our expanded multi-tered system supports framework and establishing CTE industry partnerships. Subsequently, we focus on full integration of our social emotional learning curriculum and the expansion of dual credit opportunities. Throughout this implementation, we will conduct regular data reviews, allowing us to make necessary adjustments and ensure continuous improvement. Ultimately, our focus shifts towards sustainability, ensuring these initiatives are deeply embedded within our district's culture and practices. To monitor and evaluate this plan's effectiveness, we utilize multiaceted approach. We'll track key performance indicators including student attendance, academic achievement, disciplinary referrals, and CTE program participation. We'll conduct regular surveys and focus groups with students, families, and staff to gather qualitative feedback. Data will be used to drive continuous improvement. We'll conduct regular data reviews with school leadership teams, counselors, and instructors. These reviews will identify areas for growth to
015inform adjustments to our strategies. For example, if we see a trend in increased disciplinary referrals with specific focal groups, we'll analyze the data to understand the root causes and implement targeted interventions. We will hold regular reviews with community partners to gain insight into the effectiveness of our CTE programs. We will also utilize student feedback to ensure that our programs are meeting their needs. This datadriven approach ensures we remain responsive to the needs of our students and community and that our plan is consistently moving us toward our goals. So following the board's approval, our next steps will involve finalizing the implementation details and establishing clear communication channels. We'll begin by creating a detailed action plan for each key component of the integrated plan, assigning responsibilities and timelines. We will then provide training for staff to ensure
016they are equipped to implement those new strategies effectively. We also also further the process of strengthening our partnerships with community organizations and businesses. To keep the board and the public informed, we will provide regular updates through multiple channels. These include reports to the board which details our progress on those key performance indicators and milestones. Regular updates on our district website and social media platforms which highlight our successes and ongoing initiatives. Newsletters sent to family and community members providing information on program updates and opportunities for involvement. And of course, community meetings to gather feedback feedback and share the progress on the integrated plan. We're committing to transparency and open communication throughout the implementation process which ensures that everyone is informed and engaged in our efforts to improve student outcomes. Like I said, it was an overview.
017So, at this time, I would like to open up for any questions or comments if you have any. I only have one. What will the quarterly updates look like? We when we provide we use the five testing uh indicators and provide the data as how we're working against that but then also the intervention u data that comes along with uh I read and uh we simply do course on the 9th 10th 11th and 12th graders on track graduate um how many kids are in dual credit courses how to a credit report you're assigning out and I mean all of that data regularly comes to the board in those reports. So not like we sign it in at one point as a quarter but that's all the quarter data but that's all the progress on quarter
018data that we continuously bring to the board. Okay. Thank you. Anything else? Well, with that, if I would ask the board to formally approve this, I can take the next steps in submitting the application. Very nice. Okay. Uh, if I can get a motion to approve the integrated application. I just can't read the title of it. I don't know exactly what it is or I would I the Can you read it? I move to approve the integrated I didn't want to say motion. I'll second that. All in favor? All post. Thank you. Thank you. Wonderful job. The team effort up here. Okay. I just want to make one more comment about the uh IIA uh and the needs assessment that we conducted with the survey. We got a ton of data from students and staff
019in our last uh survey that we put out. And what we what we received in the in the uh the community engagement meeting reinforced what we were hearing from our students and our staffs and our parents. And so that data has now gone to the principles. The principles are processing that data with their leadership teams. The leadership teams will develop strategies and goals with their teams. If it's in math, it's in math. If it's going to be something that's schoolwide around culture and climate, they're going to process it with all teams, but they'll come back to us to the principles and this team to form the action plans that we'll put in our continuous improvement plan, which is our strategic plan for improvement. So, you'll see those those goals uh being formulated and you'll be
020you'll be updated on those. I can work. Thank you. Okay, moving to our next action item. Uh, a motion to approve GMA architects and KPFF engineers for our CT project. Joel, you want to talk about that? Yeah, we had a uh so this particular project uh costwise fell below the threshold of doing formal RFP. So we did a state of Oregon allows you to do engineering services and stuff like this. uh do procurement, direct procurement. And so we went, we did a modified direct procurement because I still reached out to several companies, received back proposals, and GMA architects at KVF were the one that best fit our goals and our needs. We did make sure we were comparing apples to apples proposals. They're both local entities. GMA is a very small architectural firm, DG small
021at four four. KPBF is actually fairly large of the BG office. They do a lot of work civil a lot of work with 4J and so um well regarded company. Um can I get a motion to approve and then we can have discussion? I move to approve that we hire GMA architects and APF engineering. Is there something? Oh, sorry. Any discussion? So, this is just clarification. This is just for the civil and site prep piece that will allow us to get through the land use review for Creswell. We're in the city limits. So, we have permitting and land use review through the city of Creswell. Not really anything dealing with Lane County. Um, we don't have any wet lines issues in that particular area that we're looking at putting in the building. And so this
022would get us all the paperwork we need and all the information we need for permits and also would give us the the next step would be the actual laying the putting the work in and getting the building in place. But this is what your person probably need. Will we do another one of these for the building? Exactly. That's that's why I was bringing that up is that there's we're saving money in the district because we're actually trying to do a lot of stuff in house. Normally you would have a turnkey operation, but you'd be paying a lot of money for that turnkey operation. So we're doing a lot of stuff inhouse. So, so it looks like it's going to feel a little peace meal to some extent, but also gives you guys more control, gives
023you guys more hands-on eyes on the project as the project's moving forward, which I think is important. And so that's would be the next step is when we get to the point where we're hiring excavation company and then also hiring a general contractor to assemble the building. and then probably could be a different general contractor that doesn't work inside building. So, you're going to see a lot of these coming along as we move along to budget. I appreciate the break, Joel. Like I appreciate like the clarification on and with it being handled that way. I feel like just because we talk about things in such a big way sometimes like at our like kind of what we're seeing is just like oh the CTE building but to know like we're approving for this piece and
024then the next piece and that clarification you gave is really helpful to know that for me who feels like it's a lot. So yeah. Yeah. Okay. Any other discussion? Okay. All in favor? All opposed? Motion carries. Thank you very much. Uh moving to our next item is approval of Wilson Architects for our academic building modernization project. So that's a very similar process. Uh did we RFP for that, but we did do direct procurement, but also still reached out, got several projects proposals back. Wilson Architect is also a local company uh and um Mike already mentioned Kurt Kurt his first name Wilson Architect um very capable uh came highly recommended he actually was part of a pivot which is a pretty well-known architectural firm that does a lot of work with 4J lots of work with
025EG and other municipalities he Franch did his own thing he actually has done modernization projects which was very attractive to us he's worked with Susla uh and Mapleton and Oak Bridge, I believe. And so, uh we feel really comfortable with him and um moving forward. And that will be uh that particular one with a similar track. We once we know once we have the lay of the land, the drawings, we'll have to hire a general contractor to do the work inside. This is going to run parallel to the seismic. So there is the potential that you could have two we necessarily wouldn't recommend this but you could you could have two general contractors working. You could have seismic general contractor and you could have a modernization general contractor. I'm not saying do but technically you
026could because they're two separate projects. They're two separate funding. So you're going to see that come too. So Wilson Kurt Wilson we hired him to coordinate the entire project. Yeah. So when the seismic company comes in to do their thing, we already know the scope of their work and Wilson already has the map, the schematic of the building and the scope of their work. Now we have a list of priorities that we want to see happen throughout that building while the contractors are there while the the construction's going on. He uh Kirk Wilson would coordinate that design. So if that wall is going to be seismically improved, it's going to be reinforced. The ZCS is going to the engineers or who the contractor they hire is going to do those improvements, but he Kirk is
027going to say, "Well, but we want windows across that wall. So when you put that back together, include the windows there." and he'll coordinate that with him to make sure that the project stays where we want it to be. Sweet. Can I ask a question? What building is this in reference to? At one point we're talking like building was it like ABC or one? Yeah. So, this would be um it's been called H Hall. It's also the academic wing and um the academic wing includes the new section the 2003. I know you used to work there so you know exactly what I'm talking about, right? Yeah. Um, so it doesn't include the the [Music] uh six classrooms that count my head that are in the new section. Um, that's the very front of the building
028that face mid block. That doesn't count with that section. That's a 2003 build, but there are modernization pieces happening there because the roof for that section will be replaced. Um, so uh, so there are pieces happening there, but the core of the work is happening in the academic wing of the H hall. That's exciting. The part two of that is the expansion of the front office and the creation of a vestibule there for safety into the school so that there's a a check in uh to come through rather than the glass wall. And so, um, we're we've already talked about moving walls out of there and, uh, expanding that that space would double in size front office work. And that would allow a a vestibility pathway through that office into the campus so that the
029campus will be secured from the perimeter. is the modernization money coming from the bond and then secondarily would be the seismic money. Are both of these planned to be next summer? Not this summer, not the coming summer but the following summer there's something what we can do with it. So we're where Seismic is coming in is next summer. Okay. So, wherever Seismic is going to be doing their work, we're going to hold off on any moderate modernization uh projects until next summer when they touch their walls and ceilings and floors. But outside of that is where Kurt Wilson is designing the work that can happen this summer and in in preparation for the next summer. Thank you. Any other questions or discussion? Okay. All in favor? Oh, did we have a motion? Can I get
030a motion? No, you need a motion. Let's try it again. Architecture. I move. So many of us today. I mean, you can help. Okay, there you go. Thanks. I'll second. All in favor? All motion carries. Uh we have one more of those. Um uh talk about GMA architects and KPF for the canopy replacement that we're all very excited for. So that is follows a very similar track. It's kind of a broken record here on that piece. Uh the procurement fees wasn't high enough to do RFP saved us a lot of time. So we still got references and quotes from variety of companies. GMA architects and cable came back with the best quote for that. And so we went with their proposal, which is what's on the table today. Uh, as far as timeline for that,
031similar, you're going to we're going to need to have um a choose fabricator once we have the specs for it. And we're going to need to look at installation. And so when I looked at the timeline, a draft timeline that we have right now for the canopies, we're looking at hopefully getting a canopy build for all the where place there's a canopy missing. We want a canopy put in place. uh approximately between the latter part of July and most of August about third week of August have that being installed but that's also aggressive because you have to still get through the design and find a fabricator that can give us the steel and also coming to you would be choosing the general you know we would get a general contractor lined up you guys are
032being informed the general contractor is to install said canopies the canopies that are in place right now um that And this is kind of actually speaks to how these projects do this. They very much connect. The the canopies that are in place right now are going to stay in place most likely because they're integrated into the roof. Unlike the uh gym side, they were not integrated in the roof. So, they're a lot easier to tear out and they had to be addressed for seismic. That's why seismic paper removed. As it turns out, same thing is in question and same thing has to happen on the academic side. Those canopies need to be addressed seismically. Our addressing them is to remove them, which means seismic is going to pay remove the canopies. But we then modern
033the bond will pay for new canopies to go back into place. But because the canopies are irrigated into the roof, you can't just tear them out. you have to figure out what you're going to do with that roof and how you create now a a wall separation that has to be created and a stem wall to be put up in place. So it makes a lot of sense to wait till 2026 for that. Um and but I we're it's an aggressive schedule but but speaking with our designers they feel like they get design work done in time for us to get to engineering to get it to a fabricator and then turn get a contractor installed. So, don't knock on wood, but knock on wood, but we're hoping for that installation occur for the canopies
034that are missing this summer. Okay. Okay. Can I get a motion for the GMA architects? I move to approve GMA Architects and KPFF Engineering for our canopy replacement project. Any discussion? Uh, all in favor? All oppose? Motion carries. We made it. Okay. So, we're on to the trustee reports. Mike, do you mind if you start down there? No, that's fine. Um, the only thing I've done in a positive light is went to the LSPD meeting uh last week and I spent three weeks in the sunshine before that. came in 138 degrees. That was your safe. Thank you very much. I went to a track for two and a softball game and a baseball game. Uh track meets in my IRC kindergarten classes on Friday mornings. So those kids are learning to read whole sentences. I
035love this time of year, right? It's sunshiny almost and it's kindergarters are reading whole sentences like it's no big deal. I was getting excited last Friday. I think it was just last Friday. Like they did the whole book by themselves and I was like trying to play up like, "Oh my gosh, can you believe this?" like you can read this whole thing. And one little kid, he's like, "Yeah, this is no big deal." You know, his arms stretched out like, "Yeah, it's a big deal." Like, you're amazing. You should know that. That's very sweet. Um, thank you very much. Uh, so I also have been going to softball games, uh, practice. I stopped at the baseball game today, so that was fun. Are we going to have a home track meet? Do we have one?
036Tuesday. Tuesday. uh second on 22nd. Okay, I will probably go to that then. Um a leadership meeting with Mike. It was just the two of us this this week. Um and I think that's it. But I did want to say a reminder you probably got from OSBA. The two 2025 OSBA advocacy day is scheduled for April 24th in Salem. If anyone is interested in going, I am registered to go. Perfect. Um, and you can still RSVP until tomorrow, I think, if anyone is interested in going. So, I just wanted to remind you there. I had no doubt. Gonna be there with every number I can wrangle out and be like a broken record. There you go. It's my mission. I love it. Yes. Is there a softball game or baseball this Thursday or Friday this
037week? Uh, not Thursday, Friday. We're in Glide. Okay. Um, but we will be back home very soon. Tuesdays and Fridays are our home games. Tuesdays and Fridays. Tuesdays and Fridays. Tuesdays are single games. Fridays are always double headers. Okay. Yeah. And I'll even tell you when we're I have already forgotten. Stay tuned because there's rain coming, which means we'll be playing here because we play rain here and other teams don't love it, but it's worked good so far for every team I think. Yes. And the girls are, "Are you sure we're going to play?" We're like, "Yeah, good. If not, we just move it to another day so we can just be done." So, we're like the only team in 3A not playing today because everyone got rained out yesterday. That's actually That's a first,
038isn't it? I I thought about that. I think you know that earlier 100%. When a game that was scheduled to be away had to be scheduled back here. Yeah. That's never happened in 27 years I've worked. I can tell you that right now. That is actually a really big deal. Yeah, it's huge. Incredible has always been known to be the rain out but it was reversed the money hill with the fall down. Um, is there a chance that Friday will be here if it rains out? We It's supposed to be nice. Okay. I know. We asked the same thing. In fact, all the girls asked us today, too. Do you think we'll be home? And we're like, it's supposed to be dry tomorrow and Friday. So, unless Glides feels real real wet, we're not going
039to be home. But, who knows? You never know what can happen. We live in Oregon. Anything can happen. Tuesday, we are at home versus Harrisburg. So, it'll be our first league game. And then we're not home again until uh Friday the 25th against Sisters. What time they are? 5 uh 4:30. 4:30. Y 4:30. Okay. Thank you all. Um it looks like our next item is a resolution for teacher appreciation week. And um usually Debbie talks me into reading the news. So maybe one of you I don't I don't have my I don't you want to read it or do you want me to go if you want? I don't have it up my screen. Okay. Okay. All right. I will read it. Teacher appreciation week resolution. Whereas teachers mold future citizens through guidance and education.
040And whereas teachers encounter students of widely differing backgrounds. And whereas our country's future depends upon providing quality education to all students. And whereas teachers spend countless hours preparing lessons, evaluating progress, counseling, and coaching students, and performing community service. and whereas our community recognizes and supports its teachers in educating the children of this community. Now, therefore, be it resolved that the Creswell School Board of Directors proclaims May 5th through the 9th, 2025 to be teacher appreciation week, and be it further resolved that the Creswell School Board of Directors strongly encourages all members of our community to join with it in personally expressing appreciation to all our teachers for their dedication and devotion to their work. Thank you very much. Absolutely. Okay. And we're moving to our LA actually last thing on on for today is board
041goals, which I don't think we really have any updates. It's just a reminder for us. Um, then we have any board uh requests. If you have any future agenda items you'd like to request, please feel free to reach out to Debbie and myself and we're happy to talk about them. One that I want to pitch is I saw Kendra got an award for like FBA Kendra Anderson like FBA as well. It'd be very nice to invite them and recognize them next month. FA group both at the high school and the school students watch. We also have two state level officers in FLA. Maybe they can come too. Yeah, maybe we can day. Sounded like an love. Just a thought. Um, other than that, we are officially adjourned for today. Okay. Thank you. Thank you.