001all right everyone little behind the um fall this or this afternoon evening whatever it is and we have F forum and we have motion I move to approve the agenda for today March fav Candace is not up there because of the I like where's Candace um and then the consent agenda I move to approve the consent agenda for today i s right cares all right now special presentation youly become one of my favorites okay this is our recap February and March at CH High School winter sports Spring Sports our February P assembly have the dance next Friday Str training we had host estate and we had a music showcase The Knife River welding keld chip and our Captain's conference what was your c conference um it's like athletes go to the uo and it focus
002on leadership it was today so I don't really have much information about it but next month um for Motorsports girls basketball got first place in league and made it to the first round of playoffs boys bask made into the state tournament uh wrestling we had eight qual eight State qualifiers I believe J got first and Losa got second and then cheer got sixth place in state and for spring Sports our C spring sports are softball baseball Jack field golf tennis oet and boce volleyball sports isn't OTB and then um we had our February pep assembly last month we did a senior's first staff basketball game and then like a Rin rot or slang game for staff like terms to students and have water in their mouth they trying not to spit it out it's pretty
003fun uh yeah so uh we did the brain Rock game which was special um and then we had a basketball game but instead of just doing regular basketball we decided to put the two best players on each team in a chart costume uh to make it more entertaining that person in a chart costume if they make a basket their points would double so uh it came down pretty much to the wire uh St uh we won't hear the end of that for a little bit but um yeah so it was fun and it was a good way to come back after bre what staff was in the sh costume in that photo is W but I believe and we [Music] Ricardo then we have a dance next Friday it's um Western de H down we're
004having some my dancing after Dan be fun excited that oh and we also have an assembly to prepare for the dance Thursday next week if you guys want to come stop by be uh at 10 to 10:30 of course it's Western things so we're going to have each advisory nominate a student we're going to do horse races they'll be on like a stick horse uh and we'll be racing and uh so you can come by and watch that you see some horse races um but yeah that's the plan we're there's a still in the planning process right now now that's the that's the main idea and then soci strength had a training this last week focusing on promoting all being a student at CHS about that yeah that um I attended the training it was
005a lot of fun a lot of good information um they're really trying to implement it like throughout like how we can get word out to the kids because they are saying that they still feel like not all the kids in crestwell high school know exactly what source of strength is which true I didn't even fully know what source of strength was um so we're really trying to work in Partnership even with the middle school and um having the two kind of overlap because appar the middle school does have a source grp starting um so we're really trying to do overlap there and just kind of build it so it is it steps up and it keeps going but um right now we're working on social media outreach assembly Outreach announcements going to the advisories uh
006and coming up with activities kids to be engaged and be able to learn about the different you know lines and kind of what it looks like um if you're struggling and all all the different tips and tricks um for he in general so it was really cool was and the pizza and then we had host of State over the past month um do springs. third and dental terminology and M top five and Heth is living um Miss TR Valley took the students to dinner for one of the students birthdays so I heard they had a good time looks fun and then we had a music showcase on the 15th of February just called The Night Under the Stars I tried to put some videos in there but they were all to Long wouldn't go on
007my slideshow so if anyone wants them I can share them with you but I couldn't put them on there and then lastly we have the knif river welding field trip I couldn't get a whole lot of information about this but I have a few pictures then that's about all I have I know that is a a contractor and I know that some students went pres that that's I think lastly we just had the C Conference which all more information I have more information about that next one that's all thank you Elise is there anything that we can do to help with the sources of strength I'm super interested in that effort is there anything the board can do or individuals yeah so in our planning phase uh for outreach I can talk Dr to you
008guys a little bit later on uh we meet every Thursday at the high school during our period uh but we're talking about coming you guys trying to figure out how we can bring you guys into it um again it's still kind of rough because we're still just starting to meet in from ideas but I will totally let you know I'll shot you an email um after our next meeting but we still kind of got to talk a little bit about you know how we want to implement today but we definitely want to get you guys involved in it that was one of the main points that all the kids in grou made was like we have to get the board involved with sour of strength so um I'll have one for for you soon okay
009looking forward to that thank you moving along we have our special presentation we wanted to acknowledge um Chantel our state winner wrestler um we will have a certificate for you we do not have a certificate with us we have flowers have flowers we have flowers for you but we will have a certificate coming your way from the board acknowledging that you were a big winner when they got back from the bus well I L bed and watched her match which was amazing not we said it watch it goach you want to talk about her journey yeah yeah sure um I met Chantel when she was a freshman and if you've read the newspaper they they did a pretty good job of describing it I was helping I was not the the head coach I was
010assistant coach and I was helping and I saw this girl come in every once in a while and she was kind of like very raw but kind of good and I asked her after practice hey I'm like hey what's your story where you been and she gave me a lot of excuses and and so in my I would say very abrupt manner I said so what you're telling me is you're a flesh friend Lake and she was not doing well academically she was not doing well socially and she was not attending practice very often and the next fall she was sophomore um some things happened I was now the head coach and the head the the people in the office said Caro you can't believe it champel is getting straight eggs and my thinking was
011yeah what ever and she was and she that was kind of the beginning of her journey and I will say um this year I and I'm really proud of this I'm really proud of her winning state but I think I'm more proud of maybe the person that she's developed into um she has not missed a day of school this year she's a senior um which I think first seniors that's probably pretty rare um in August uh in talking to Brandon stanridge they didn't have a cross country coach and so I'm kind of a hack of a runner so I volunteered to do that and I got a hold of shant tell I said hey what are you doing oh nothing I'm camping with my family I'm like well guess what I think you should come
012out for cross country and she did and she got pretty good at it but the cool thing about it is that she never missed a cross country practice and she never missed a wrestling practice so if you think of mid August to basically March 1st she never missed a day of school and never missed an after school practice very band and to me that just shows an incredible amount of growth and then one other short story I work at Middle School her sister Serenity is there so has all our little friends and all little friends were telling Mr car I thought you in a TI at Chantel's match and and I think you cried and and all this but the coolest thing that almost every one of them said is they said you know what
013I met Chantel none of them said anything about her wrestling they all said you know what shantel's really nice and I thought wow that is a testimony to who she is that we could be proud of of a girl that as a freshman was a freshman flake or sure was making poor decisions socially poor decisions academically nutritionally all that and now has grown gr into a girl that I think and I probably a little bit VI that is arguably regardless of classification the one of the best rosters in the state and it tooot is an incredible young woman so I'm very proud of Chantel not so so she has seen you every school day since August is that what I'm hearing from cross country to wrestling well she started calling me a flake because I
014had a wedding in Idaho so and I good job got that covered with stanid and she did call me a flake when I got back then called him sick to a wrestling me yeah FL and I didn't miss my first wrestling me 35 I was six so I got a flake then so yeah well I will say that I at 10 five and the Wilkerson would like a little Credit in the coaching CU we're sitting there watching like she was my party when you were in middle school so they were all like watching you so we're very proud of you thank you I think the thing that I was most when they got back on the bus at 130 or whatever time it was um I high-fived a bunch of them as they got off
015and I hugged Chantel and I was like oh my gosh I'm so proud of you and she's like yeah she goes look what they gave me and I thought what do you think she's going to show you her gold medal no her Flip Flip going her flip look what they gave and it was pretty B but it was it was awesome to watch thank you were fun yeah well congratulations and thanks for coming and we will get your and what are you gonna do when you graduate um I want to try to go I want to continue wrestling for a couple more years and I want to get my volume certification where are you looking at wrestling at uh swap Southwestern commity College okay cool it doesn't sound like anything's gonna stop you so you're
016on your way they have a pretty large girls program too yeah yeah biggest in the state is what's that it's the big it's the the largest one in the I would think they probably have the biggest roster then and Southern yeah cool very well thank you for joining us tonight we appreciate it and you are not at all required to say for the rest of our meeting I mean I know we looked at the agenda we kind of want to St thank you thank you Mr and this would be the part we have our if we all right so oh wait no I forgot you I skipped right over Mike Mike has super before that oh yeah sorry you so I provided you with a report of my activities for the month um my my
017highlights are the CTE Ren uh we presented I presented the rendering for the CTE building to the CTE design committee uh so we're that one step closer to actually getting into the the heat of it of the development of the design and um and then also being able to see the the kids baseball and softball practices out on on the T times I mean it was a it's a tight schedule real tight schedle but I us once they got on the field it felt like immediate relief it it happen so uh those are my highlights and then as far as the bond uh projects updates go uh you can see where those are highlighted in green um I've moved some of the the items that were in progress and Al completed they're in Black all
018the completed ones were in Black um but yeah so we're finishing up with those well we're never really finished but we'll be done with the bulk of the projects out there with the fields and and then going right into the uh CTE building and then following that will'll be right into the uh academic building questions or any of that any projects there but I know the next thing is the superintendent evaluation and that's how I close it because I have to make a statements that did not get added to the board book my apologies I sent it to Maryland from my personal email and I think we got it all it's okay yeah but we will we'll get it out to into so it's a surprise oh yeah if I would have know all right
019evaluation statement for Mike Johnson school year 20242 the stressful School Board directors have Meed the annual evaluation of superintendent Mike Johnson superintendent Johnson has been employed as the superintendent since July 1st 2019 his evaluation is for the academic school year of 2425 the evaluation process included three data sources superintendent John himself evaluation presented to the board during an a March executive session he back from his direct reports on the superintendent's goals and the board's direct observations and experiences with superintendent Johnson the board of directors speaks of a unified voice and provides one evaluation to the superintendent this year's evaluation is centered around four specific goals for the superintendent and seven National Standard of performance the princial School District board acknowledges that superintendent Johnson has consistently demonstrated highly effective leadership and has been an integral aspect
020to the district his leadership has been both Visionary and deeply focused on the well-being of students his unwavering commitment to Prior prioritizing what's best for kids is evident in all aspects of his work within the district superintendent Johnson has was diligently to oversee the ongoing Bond project through his careful management not only has he ensured The Prudent use of taxpayer funds but he has also successfully saved the district million dollars the board also commends um superintendent the superintendent for his implementation of comprehensive professional development across the district the initiative is highly valued and the board is encouraged by the alignment of District life standards the district leadership team has engaged in several significant professional development programs including the research for better teaching training and for administrators the evaluation and accountability Workshop the read technique of
021interviewing and interrogation for school administrators as well as training for administrators and staff in the I love you guys standard response protocols for emergency procedures effectively implemented throughout the district the school board recognizes that superintendent Johnson's efforts have been pivotal in ensuring the CEST School District consistently strives to provide the best possible educational experiences for students Mike wion our sincere gratitude for your continued dedication to the district and your ongoing leadership and working towards what's best for the children and famili in our community thank you I have a short go ahead go ahead no I just don't I'm glad I don't have to read that next year I was just gonna make a motion to approve the evaluation thank you okay do you want to say something and okay and then we have a second
022for second okay Au okay I gu um just in case this was the way things went I had a statement WR um i' like to thank the board for a thorough evaluation process of my goals and confessional performance this past year it's both an honor and privilege for me to serve the Creswell community and to be a member of this District staff at Creswell we have the winning combination needed to provide the best learning environment for our kids a collaborative partnership at the senior leadership level of the district with the board and superintendent and a talented and hardworking District leadership that works alongside Harding staff Elevate District boards or no no star all of this to focus on kids so thank you thank you appreciate right business uh budget development assumptions so you see in
023your um in your agenda that you have uh the report of the budget assumptions but the highlights I just wanted to kind of point out to you and then we can go through it and and I answer any questions or Chanel can help me with that but a few highlights for you the 11.3 billion in this assumption document is the proposed budget by the governor but it won't be approved until later this spring the 11.3 billion can go up or down depending on what the legislature approves that's a fact the district enrollment has continued to to decline and we are currently at 1,50 students last year we are at 1,115 that's a difference of 24 which equate 30 that that difference equates to $650,000 of uh state school funding for so 65 kids that's the
024difference in enrollment that we have from last year in addition we'll be barging with our OSAA group this spring which may impact Personnel costs Lan SD has informed the superintendents in Lane County that they will increase cost for special education services next year by 11 to 30% our plan is that we will continue to adjust Staffing levels to enrollment Levels by attrition that's our plan at this point uh we're planning a rollup service and employee benefit cost so meaning that we'll have a full calendar year all of the benefits of a full school year for staff uh in Crest you know we won't have any uh layoff days or our days Ming out of the school calendar at this point and those are my yes you call them highlights but that's what I wanted to
025point out in in this assumption so uh we'll find uh tune this as we get into the the budgeting process and Chanel presents the formal budget for next year but again that budget's going to be predicated on the governor's budget and not really what's approved either um say the you said the special education cap is being proposed to increase say that sentence again Lane ESD our lane Education Service District for Lane County has informed superintendence that they will increase cost for sped services to us 11 okay some of it is no not from 11 increase it by 11% 11 to 30% what wasn't sticking the 11% cap is like okay what did you just say because they're they're kind of similar but different well they were the same number and okay sorry I wasn't tracking
026that well I so there were some um of the services that they're providing for us that have an 11% increase but did did the total increase come to 30% correct um I think some did depend on the placement of what kind of um Services the student was needing grile a life skills placement but we were looking at 11 to 30% cost increase for their tuition and I I will tell you that the impact it had on the Lane County superintendence was just unbelievable I mean we it was a total Cold Shot we didn't expect we didn't see it coming at 30% and that's that's to us that's 200 it it's going to be were looking at like a half million doll increase s all budget in some cases it do so uh we uh super
027we'll be continuing the discussion with maind uh to find out how they expect that we're going to be able to meet those increases did they give like a reason for why like what the logic behind the increase is so from their perspective um they they haven't increased the cost enough to keep up with the Personnel cost for the from Ling and uh although we've had last year I think a 11% increase last year to us that we we wrestled with through this year and then now another 30% jump across the board we look at it and U it's that's we got District instead of shutting schools down Lane County because they are cutting so hard that and others are have those things on the on the chopping block and stacking and so how how how
028we can meet 30% we Haven quite three that do we have alternate service options besides L lousy or is that like the other option is is to have them here but the cost of setting it up here is pretty huge you know millions of dollars to set up for kind of services get the equipment and set it up here but uh Amy and and Chanelle are kind of looking for a c and how we can reduce the the uh expenses I feel like um we met with Amy like I I missed the meeting like where I would have said that was one of the things I had done but we ad met and I just feel like after that conversation adding that to what we discussed in the tour and all the things you showed
029us that seems like like really shocking yeah we're awesome I mean I'm sure yeah that's that's pretty hard anyway any and Pace our insurance carrier is also increasing cost up to 25% for our insurance coverage are they your only option they really are they across or pretty pretty much hard that carrier because it's it's even though it's 25% higher it's a reduction in what it actually costs us if we haven't it so um when they I mean there's been up to $250,000 costs for litigation and they've covered it and we don't we don't pay a fraction in that what what I've seen is insurance residential commercial everything is going up from the natural disasters the the cyber security attacks we've we've seen our insurance at the work double so that doesn't surprise me so looking
030at all that we're facing with his increases and and even with the governor's proposed budget which could be a little hot I don't you know it's not sounding like the legislator is really really fond of that that proposal she's made the contingency for the District of which has typically been 7% uh on the IND fund balances we're looking at 5% to to make adjustments so and Chanel can talk more about that but that we're still carrying a fund 275 in our in our general fund so we're still we have that factored into the budget but we're in order make and that's what we're projecting if the governor comes in a little higher well then we come out a little better but a lot of that has to do with what's going or not a lot
031of it but some of the impact of bargaining help us turn what we're going to do though and then the enrollment went down 65 students did I track that yeah 11 from 1115 to 1050 so we have to figure out how to get more FS to want to come to PR couple things on that one comment um so we we have transfers in and transfers out and the idea is to break even or better on that one and we we haven't been breaking even on that one since um well I don't think we have since coach and the reason why is the the option to go to online and Charter programs on and uh this year we have on the on the exchange we have my on 250,000 is a negative when we looked at
032the loss of students that we have to transfer dollar so you know that's quite to hit so on the on the exchange we got 40 in and and 65 out so we Dr 25 which is 250,000 somewh something like that that's the numbers but 250,000 is and uh since 201 19 2019 we were at 1230 we're now at 1050 so we dropped 1.5 million since then then State Rue for 1.5 to 1.8 that's a Statewide Trend I know I've seen articles about that across board if not the nation not track seen yeah that's what's happening and well I mean that's it's a combination of things in in other districts you know with enrollment cost and also in budget planning and and looking for the cliff and so the combination of the two has hit some
033districts we've been able to keep Pace with the the um coming into the CIT because of the Staffing reductions we've got over the past three years and we we'll have that same approach this year reduction uh by attrition uh and and try to and level out with enrollment that way so that allows us to keep current service levels tricky little tricky but we have some also some thoughts about what we can do with the online programs uh that we can provide for crestal students too is there an option where we would still retain funding do we have an online option or is there an online option there there are different models out there but when you're looking at what a charter online program provides as far as the quality of the instruction and in preparing
034students for for um postsecondary education moving on to college uh you got to really your online program what you're going to offer as an option has to be competitive with that quality of instruction and so uh there are options out there we're exploring those we're we're in a tiot aming can talk about that right now we're titing program aing World we're looking at working um well we're trying out this pilot with a company called Greenways and what they offer it's a virtual learning platform with some variation meaning we can have a full-time student and currently we do we have a full-time student who is working entirely from home we also have two high school students that are trying out a cosmetology elective seeing if that's a good fit they do it from school so there's
035a a space provided in library where they can access the computer have an adult support if they need it and look through the class um so you can have the option for our high school students of credit recover different electives that we do not offer um GB support um accelerated courses definitely would be an option there that we do not offer and then of course for our students that just see maybe they travel or they um for whatever reason being in person in school is not the best fit there are options where they can be a full-time student virtual or they can dabble with sports or come here for electives or come here for core classes and there's a lot of flexibility with it so we're trying it out and so it's a high quality
036program as far as curriculum goes and and delivery and with that that quality there's a price and cost and so they have a a table that they use and um but is everything's up for negotiation uh but their starting point at 6040 so um that's that's what we're looking for now so is that different than the online options that we're offered before so it's all within one program inad of kind of like scattered through different schools is that my understanding so I know before we had online offerings over there where you could do certain classes but they weren't all necessarily through the same program that's a great question because a big difference with Greenway so aelis is what we we still have aelis okay and it's more of just working through online entirely online Greenways
037offers the full package so there's a teacher that that provides office hours if the student needs to access those there's someone making calls if they're not logging in so there's a little bit more accountability built into Greenways um then there would be with aelis so we have we're running both right now both programs but they're they're different in the sense that theis is just a little bit more Tech and then Greenway has a little bit more of the accountability and human resource component layered into the online options well that's great I mean that mean I mean I would think that kid would probably have a little bit greater success if they have kind of accountability the supp yeah I'm curious to see how that works me too and on the um as far as on
038on enrollment when they're with us and they're in sell us that's fine we pay for a sellis up front though and a CIS has a $100,000 cost plus uh whereas with Green Wave green waves it's a 6040 split so we don't pay that upfront cost they get it on a first student basis so they get 60 of it we get 40% on the students that are PR and there includes the Personnel cost basically with it so we're not having to pay like an administrator or somebody else administer the program well obviously you are working together like an additional like a teacher that is like what we're trying to figure out is what's the the workload here on site what does that look like because we are tracking attendance at each building so I'm tracking it
039here and then giving it to the office manager so then go in and we're just seeing how this all feels right now yeah but students are utilizing the S that's a good question I know we were I don't know how many are currently how many slots she has used this year but I do know that she had 12 left not okay so is it worth I mean are we getting our returnal investment with $100,000 with enrollment well to some level we have to have something for credit recovery and that's why we we on to S us was for credit recovery uh because we don't we would have no really no other option uh to provide students an opportunity to catch up if they were credit deficient other in the fifth year and we want them
040to graduate on time and so this is what we've been providing for them for that reason but we've been able to catch some a few students over in the middle school that need that for whatever reason but um but that's you know that's that's that's what the main purpose of it has been but with the other one uh that would be to provide them students who are out of out of public schooling in person schooling to online schooling we'd be able to offer them a stand of a full school schedu a lot of difference on supplementary schedule and they could do a full schedule with SS but it really isn't a true B they they have accreditation but it isn't the same experience it's not the same not the same accountability right say it's it's
041a lot more investment on our our yeah did you want to speak more to the budget assumption Chanel did I miss anything um I would the through it seem like it fine do we know do we have any idea like for next year like any projections for what our 25 26 potential that looks like do we think there's going to be a decrease or do we even now yet if we follow the trend it's going to be 20 to 20 to 40 a year kindergarten round up when is kindergarten round up like do we have an idea how big the kindergarten the Kindom they're running 85 this year might be a little higher I think it's at 95 this year is 9 it's a little higher this year than it has been past three years
042but we've been running about 80 to 85 and you know we like at a grade level so we've been kind of up short on that you know 20 a year from ker and then you have the transfers out and you can see how the trend I mean that's been the trend and your en roll was on the the um the principal report M you see the numbers on there I show you what the kindergarten kindergarten numbers are this year any have any questions for mik all that no thank you for all the information yeah thank you lot of good information all right moving on to visibility user feed I provided a copy of that for years a real small print though on the spreadsheet real small but wanted to see how we arrived at the
043fees that we did and if you across the schedule there are some areas that we were not charging a fe for but we still have to maintain the facility and put custodial work to it and so we brought some fees into those there were some fees that we saw in other districts were lower and we looked at the average and so we lowered our fees from some of the things there and then across the bottom those are Our Youth Organization user grou or sports groups or or groups uh doesn't necessarily have to be Sports it can be Cub Scouts and Girl Scouts or whatever it is but if it's a Youth Organization and they can look at this and you'll go by that formula which is at $5 for student at the count so they
044have six kids that's $30 and you all the money that has brought in food facilities so here's the deal we when I arrived here we didn't have a facilities maintenance account and you know we had a field that went down on us so we couldn't actually go on it we were on the last year that anybody can step on it and that was a gift from the insurance to let us run it that year to figure out how we're going to put that field back on the middle speed and so that was $500,000 out of the general fund we didn't have an account for that to cover that and so then we have the budget afterwards and and they get meet in the budget to do that what we're trying to do here is build
045a maintenance account and replacement uh account with these fees so all these fees will go into this account to maintain the fields when we are able to put these fields in with Pond money we're not able to maintain them with Pond once they're in the maintenance is on the district and the only way that we can have for our kids is to keep them up to standard and then also looking at 10 years which is where they their 10 12 year Life Time expectency on them what's going to happen then um maybe another Bond comes down if our schedule is that way for it it's set that way to happen for it if the community or the district wants to do that Community to go for it there's a $40 million Bond they approach there
046without increasing property taxes they would stay the level that they are now it's a continuation option but if that doesn't happen then what so we're trying to get a million dollars set up in this in is account for replacement costs and it's for repairs as well right like if we got like a hole in the field or anything like that like has happened in the past with it come out of this as well okay so maintenance and replacement that's what this account's amount so we're trying to put $100,000 away out of our uh annual revenue into this account to have it there to take care of the fs any questions for my comment yes okay um when will I don't know how the previous schedule was sent out or shared with whoever that created a
047up that Community how is this information going to be sent out and visible to the community so that they don't feel like as taxpayers they're already paying for it and they have to pay a fee on top of it so I think that was part of the frustration in the beginning so how is this fee so people understand where the explanation going to be visible to the public and is there a master calendar or something so that people can see like this is how the fields are being used and this there potentially is time for us to use it so that when they're putting their facility like request in that they can at least have an idea of what's already in Ed so that they can try and formulate a plan so we have communicated
048to the to these folks who were concerned and I understand that why they were uh which you know that wasn't something we wanted to have happen right at the moment you know we had online um but each of the organizations youth organizations that we have in presso have been contacted and they have been given this uh this Feast for Youth Sports and Joel is going to meet with all of those organizations um next month or for trying for next week next week and uh and talk with them about it and talk them through this and also to help understand what our expectations are for using the district facilities so that's what's happening now uh already happened actually the organization already contact copy of this and so meeting is next they'll all sign an agreements and
049then will continue on met with the B rout organization today and we had a discussion about these shortly but it wasn't much they understand it because they've seen it before and um we're going forward and you are who's managing the calendar the facility use the schedule schedule for offside enties yes but Google Calendar or like something that kind of show I don't know how it works like that shows like times that people are being I mean like you know is it like a shared calendar that you can see Babe Ruth is on the high school field from 7 to 8 or the high schoolers are on the field from 5 to 6 I mean is there calendar that like we have a we have a Google Calendar that we're using currently hoping to enlist the
050help of a a vendor that could help us next year with this to help help it uh we have a Google Calendar reflects the outside use and then we have a calendar that reflects the inside use and inside would be our own teams our own own events uh and then those are visible toally to us we can manage it uh sometimes the information on there can be um I mean if we're going and put it out to the public we'd have to probably want to edit some of that because you're G to have names of coaches you have name personal name information not only that like bab Ruth has they have a matrixes schedule for 18s that have that would be very practices a week and Saturdays and listing all those times on that schedule
051is going to be difficult but could do block time BL yeah block just blocked out I'm just you know but we had with with B coaches on their own field people are to there's just not enough field space in crosswell Cross the boards there's not enough land for all of our kids jice did you have something I did thank you um I just think I want to make sure that we all are on the same page Mike I appreciate the explanation and I am completely supportive of of the idea that we need to find a way to continue to fund this going forward I just want to make sure we were all on the same page that our goal when we approv this policy was to have nominal impact to our local groups and to
052really find a way to if we have people outside of the crestwell community that's who we really expected to be charging because they're taking up time that our local kids could be using the facilities and me that's what I felt like we were all trying to move towards and I don't know if anyone else felt differently and if you did um I appreciate that but is that still how we feel this policy reads or do we need to review the policy and make adjustments I read the amendment or I mean the agreement and I see where it outlines it but does our policy still support what I think our ultimate goal was for us on the these user groups here if they come from from outside District this is for crestwell district user groups youth
053groups and um if they're outside then they go to the outside user fees so they would what's there I just want to make sure that I think as a board and if I'm speaking for anyone out of turn please correct me but I think as a board our goal was to have a nominal impact on our local community members and to ensure that we have ways for our kids to use our facilities but to create a process that felt Fair and felt like a way that we could process these things in our district and make things a little bit more visible I think at least for me that was our ultimate goal and that was our goal I agree okay and so I think we need we're course correcting and I appreciate that and I
054think we probably need to my opinion own a little bit that we needed to course correct and that our ultimate goal maybe isn't how it felt like it got implemented but that was the goal of what we were trying to do and anyone else please correct me if you feel like yeah I think the student yeah I think so and I think that it just got like M represented somehow in the translation because I don't think it was ever the intention that when Mike got people coming to him saying going to cost us thousands of dollars to practice that was ever our atttention I think that it was just that there was misunderstandings about like the calculations and who was doing it and how it was being used and like you said Candace it is
055more for like if a Eugene team came right that's when the Fe schedule changes to that larger amount and that was always the intention it just didn't get translated that way well it wasn't the original document that went out didn't have this appendic say yes so that is why everybody was fired up over it there was no original document got on out to be fair policy still use piece form is on our website and and people are treat no invoicing ever went out I understand no invoicing ever went out hold on let me find it please I think the like part of the main concern too is just like especially with how small our town is like we have community members that are putting together like teams that have our kids from PR but maybe
056we have sport that doesn't have enough so we have to pull other kids and they're they literally are our theater team in high school and like it does I like if they're feeling excluded or if the fees that we're putting out literally they can't afford they have to go somewhere else they're feeling isolated and that is definitely agree with Candace's original statement I that is not at all what the intention was it was just to make sure that our crestal kids and students had priority and then those feeder teams could have you know some level of priority and that that tier and all of that that was my understanding but if if what we're putting out financially is something that literally makes it where they have to go go somewhere else I do think we
057might need to First correct withing cace just ret talk about it and try to figure out like because we we don't want them to have to drive to like harburg or one of the I don't know what the schools were that said threee across everything right like so we wouldn't we wouldn't want to do that I think the link that she sent has been updated to whatever is been yeah um Sarah while you're looking can I share one other thing um if this is something we can look into I would encourage us to make the facility use for maybe a little more accessible so I just like all of us we had people call us and ask us about it and I for the life of me could not find it for a good 15
058minutes I did find it today when I went and looked again so I was like okay I know but I do think um if we can find a way to make that more accessible um that would be helpful to our community and this is the appendex is now on right so yeah the interpretation be made better how much time does it take you should do manage the schedule and how does like would you say that this schedule and I'm not I mean no disrespect to you at all on how you've done but is the facility you scheduling and all of the facility in the it and all of the things that you do for us is is there like is your plate too full is should we I mean you have a very full plate
059should we find find a way to have someone else manage it so that it's not so cumbersome well that's that's why I'm hoping to enlist the help of a online service that most districts use already like Eugene and Springfield where actually the process if if we were able to go towards it would be that you fop the use form and you you'd actually instantly see what's available and then or you'd actually enter in and it'll say that's not available then it will show you the next available time and so um the models we're looking at right now are what like Eugene and Springfield use and Beth will use and um I'm not sure about where a couple different vendors do that but that would make life a lot easier for managing and scheduling and people
060see it right away and see availability and manage the getting the insurance information and stuff we still have very much hand in we still have control of saying yes or no to an entity it's not automatically approved you have an outside entity wants to use your facility but with a tool like that that would make it life a lot easier for I think everybody yeah when somebody submit the facilities request how what's the turn around on it well it can vary because uh sometimes I get a facility use request that's only 48 hours before the event and they want a very quick turnaround and I can't give them a quick turnaround 48 Hours um so it can take up to a week to get a response back sometimes because I have to also confirm that
061the space is available and if there's no then I have if there's if they're looking at like say they want 5:30 start time but there's an event that ends at 6 sometimes I if I happen to know about that event before them I can reach out to them I mean these are things happen in your backgound I'll reach out to say are you willing to give give up 30 minutes of your time so this group to come in and they'll be like oh sure we can do that you know so and then so that that one both compromise from both entities or we look at it say I we don't have a big enough gym for that but can they share the gym so then you have to call the coaches to confirm they can
062share the gym so there's a lot of leg work involved is there um like tonight we had a discussion with um some of the rules that we have about when you have to have something done in order to come to the board is there a rule that you have about how many days hours whatever you have to have it filled out in advance to use our is our request okay that that's our request all right just so that they know that the expectation is that has to be done too they want to do it and some guidelines around it I mean I just think that probably I think from everybody's perspective is just letting the community know what the expectation is and that we haven't had it before and it's just something going forward with
063these new facilities that we need to make sure that we are taking care of them and making sure that we are managing them well and um think that it's going to be a process and we're going to have some bumps on the road occasionally and this is what I think well one of the or time the thing that consumes the most time is actually getting on the schedule right or getting the schedule and keeping that Matrix going when a new user comes in or a new schedule comes in so when we when we do find that fit for the software whichever one is use then that's going to help a lot on transparency for one but also on on taking a lot of the coordinating of the the days and the hours or the uses
064of the of the facilities it'll just be really clear to see what's what's there what's not and to be clear appendex a is not on our website quite yet because we still have we're we still have information coming in we sent out to the groups to review and we wanted to get their input so there's not a final copy yet put out there but as it turns out a couple of the groups have already signed they're happy with the with the way it is right now yeah great okay all right let's move on all right the next item this discussion um regarding the budget hearing um I know last year we had some discussion around it we're going to do it in person we're going to do it in Zoom we didn't we had to
065like do all this changing because we didn't make our decision early enough and um I think that um our budget committee members outside of us would prefer a zoom meeting um so if that is okay with everybody is that what we were discussing in leadership um especially since we have people that are in pres I have and I know that ju has been traveling a lot and so there's some other members that would prer to be in a in the zoom format if that is okay with everybody that I think if that helps our budget committee I want I want them to I want we need a budget committee upd do we do we have anybody marn that's that no and the two folks the vacant positions have contacted me and said they will not
066so how many vacant positions do we have right two two okay we two I'm work on someone I think I have someone who's gonna submit their letter very soon okay very good very good all right I've been trying thanks Candace appreciate your leg work on that one what's the age requirement I think we have an audience here may1st yeah week after our meeting yeah it is generally the Wednesday after yeah so May 21st is that dat um all right so that's that any questions any reach out here one um last or last discussion item is CMS promotion and C CHS graduation so we uh we're looking to see which which one you want to attend we uh Crest Lane is going to be on the 11th which is at 7 o'clock pm which is the
067night we have a board meeting on Wednesday night we did that last year right didn't we move it up an hour we've done it a couple times we can move it up an hour I that would be my preference short hey I try to run through these things somay I'm like no yeah you so yeah we want to do that for that June meeting move it to five what time five we want to move up to 5 o' does that work for everybody for that June 11 meeting and then on the on the 10th uh is the CMS at 6 o'cl 10 okay and then we have the graduation night on Friday Friday night is it the week before the Friday before I think what time you the M yeah I think it is the
068six Middle School's at six I think graduation is on the six seven on the six that's seven okay is the middle school and the high school gradu to the traditional ceremony did you say the high school graduations onice High School is 6 7.m C 6 o' elementary schools at 7 okay can if we keep it to a short meeting can we move our board meeting like 5:30 like getting off work I can talk all right so board meeting at 5:30 on the 11 that's the consensus of the people that are here we're going with it maryn did you get that 5:30 all right we have discussion I to zoom in the one in June I have NE graduates on one day in California and one that graduates on Saturday in CL that's okay I won't
069be here next I can zoom it makes for a really long day did you want to know who we were oh yeah did you Sor I we could do it next month no it's fine we can do that we can consult their calendars and come back next month and make sure that we can do that all right let's do that so I won't be marn would you be able to call Tim and Mike and let them know the dates and ask them which if they would attend one of those I know Mike told me he wants to attend them all that's given sorry Marilyn can you guys remind me on a fifth grade promotion we're just Spectators right we're not participating corre we don't and then Middle School we're on the stage potentially handing stuff
070out but maybe not we did last year last year okay in high school I'm just going to say TBD we'll we'll figure out no it's going to go back to the traditional format M just said oh okay yeah I loved it when the students got to invite their advisors up yeah um I'll just commit to all three because I won't be here next I won't be here next month so then you don't have to like choose me down because I know you do have to CH down so if you know you know you can tell her so so then she doesn't have to chase you down all right now we can go on okay okay we're gonna go to trusty reports Candace you want to go first trusty report sorry I'm trying to open up
071the agenda and find my a mute all at the same time yeah I'd be happy to so um trusty report for this month is I've participated in a leadership Mee um obviously like all of USA superintendent eval I am working diligently on finding budget committee members I think I might have at least two that are gonna apply we'll see we only need two so get more they might they might just be telling me so we'll see but I'm trying really hard and um and then obviously spring Sports has started so uh I missed softball practice this week and if fiss is there I apologize but I have been participating in practice than thank you there well since I missed last board we met with Amy which was super cool to learn about this program um
072I participated in the FBLA um regionals I made it to the state play and we did mation I don't feel like I've doing anything more driving um I did a lot of wrestling I don't know wrestling and I got I helped um Jennifer Mitchell organize the send off for the wrestling team and that was a lot of fun not wrestling and started track great um I got the letter that we approved in the February meeting um our advocacy letter sent off to our two senators and our two representatives and Senator Co he emailed back indicating he would be talking with the joint Ways and Means Committee to make sure that they understood where he was wanting to support so that was good that was the only feedback that we had heard back from those um
073so that went we had a CTE design committee meeting um where Mike continues to share good news about how much she's able to leverage with grants and other funding and that we are getting close to having the design of the CTE building um at least the outside finalized with the insides and we looked at a couple design options so if you want to see those you's got those um and then I continue to volunteer with IRC on Friday mornings and I noted that three of our four groups the last time I was reading with them kindergarteners are reading full sentences so I love it when we get to this part where like I'm not helping with the harder words they can read the whole thing so I know these kindergarteners are doing great our teachers
074are doing awesome that's what that means we invite um a representative to a board meeting or from IRC no well I think with them being in session I don't think they're going to be traveling much it was more trying to get up there or send information up so um in your email I sent you I forward the board uh a um a schedule of the ways and means can the the legislations that are going out and if you want to sign up to give testimony post that those ways of means Community Representatives you can sign up to be with them okay I've been tring but you just sent it today okay great so did you could you hear that I know I speak low and monotone you got it okay you you're coming in loud
075and clear you're all good perfect okay right and I did evaluation I did watch Shantel Carl and I were out dinner on our phone watched in Chantel we watched Loa we watched a bunch of other people that we know that wrestle we had a great time we probably looked ridiculous in the restaurant watch people on our phones wrestle but we were having a good time um and then valuation leadership so next thing is just a reminders we're meeting April 9th I will not be here for that and that's it for the get of the order [Music] you yeah