001I'm going to be giving the presentation and talking from here. So BNPology will be closer to the way closer to you. >> All right. I'm going to start on tonight because it's early guys. You know I have 6:30. Everybody else have 6:30. It's time to get started. Uh so this is a board work session. So we're gonna um call this meeting to order. Uh Chair Adam is going to do them. We're going to do the pledge of allegiance and then I'm going to get into my agenda. >> Hi, welcome everybody. I'm going to call this meeting to order and then I'm going to ask you to stand with us algiance to the flag of the United States of America and to the republic for which it stands nation under God indivisible with liberty and justice
002for all. Thank you. >> All right. Thank you all for being here tonight. I can't think of anything better to do on a Wednesday night winter weather. Well, I'm just kidding. I know that you all have a lot to do, probably more important stuff than this, but this really is important work. And what we're going to talk about today really is a talking about an opportunity for the Glide School District and the Glide community. We have a little window. I want to talk more about this later, but we have a window of opportunity to do some really great things at minimal impact to taxpayers and this window will disappear and if we miss this opportunity, we won't have this it won't come along again. So, tonight I'm going to just try not to scare you
003with my mic. Uh tonight, I'm going to disseminate some information. Uh I'm going to ask for you to give some input, but please know that this is a long process. We are actually uh a long ways away from making any major decisions on what could be put in front of the voters for a bond. Uh but that runway will come to an end and we need to prepare and this is just you guys are my initial group. We're going to meet several times. you'll have lots of opportunity for input. I'm an open door person and if you ever have any questions, you're always welcome to call me or come in and talk to me. On those lines, not everybody in this room knows me. I'm Robert Free, your superintendent. This is my third year in
004the district and um just really appreciate that Mike found by. So, thank you all for coming. Okay, next slide. Well, there's three screens if you can see. Hopefully you got an angle at one of them. Those were these are the slides that I'm using to go through this presentation. Okay, that worked. Okay, I'm going to give you a little history as uh we're getting started. Uh this this journey started 20 years ago. actually 21 years ago to 2006, but in 2007 live voters passed a bond money at a dollar8 per thousand to fund uh the bond school district. That bond did lots of things. Uh that bond was used to build the Helix Hall, which was the library and science room at the high school. It replaced the roof at the elementary and high school
005roofs, I should say. Um, it helped fund an elementary playground project. It relocated the middle school library in the main building, paid for new high school bleachers. It helped pay for new gym floor. It renovated gym bathrooms and locker room facilities. It replaced the high school bathroom windows and coverings. It retined the cafeteria and re um innovated cafeteria bathrooms. It renovated science rooms which were again where the ox gym is now. I'll get to that in a little bit fire. And then it replaced all the windows and frames at the high school. So as you can see the 2007 bond built one new building and the rest was used for renovation for Since that time school district has done a great job keeping its facilities in pretty good shape where we're at a point now
006that uh and we used our Nesser funds that we got from the federal government to upgrade our hack and our mechanical systems to where now 20 years after the official bond 2007 we're in a position to build new structure we don't have to generate funds to put towards our old buildings are good shape >> okay uh next slide Okay. So, uh this is my 39th year in education. And just when you think you know everything, uh something comes along, your boss is saying, "Robert, I need you to lead the district in a bond living campaign." I've never done a bond living campaign. So, I went to school and went to this conference and there were some key points that I learned. I'm just going to highlight these real quick so you know what our heart
007break. Next slide. The best shots for success. Uh there's certain things that happen. The first one is to be proactive and ask voters for a leveling or continuation law. That's for advice school districts. This is an opportunity like I talked about earlier that has a window of opportunity. It will close if um if we let this opportunity pass by. Uh it's a it's an opportunity to make a tremendous impact on the future um students and my school district at really a minimal or no cost. And I'm going to get into exactly what that means. Uh I learned that the board of directors need to be 100% on board. And um I should probably introduce the board that's here. We do have the majority of the board here tonight. Um, one is going to have another
008commitment. Director Holland, she'll be here when she's done with that commitment. Uh, each campus must So, your best shot passing on is if somebody gets something. So, you're going to see tonight we're going to talk about something at each campus, including the athletic conflicts. My commitment to you is um clear transparency and clear communication. Uh you have to have that you as a voter need to believe in the district and trust that what we're asking the voters to fund is something that is important. It's going to make a difference in students. Um, in 2007, I wasn't here, but everybody I talked to talks about how when that when that bond was passed, there was the communication dropped off, but you weren't made aware of the projects that were happening and things, the disruption and stuff
009that was going on. My commitment to you is clear, rapid, transparent communication from today pass when we pass this law. So, um we'll have a dedicated website um that has everything that we do on that site and once we pass it on, it'll also be a postbond website communicating with the public where we're at for the projects. uh 7 tonight. Um I pledge to you that you will have multiple opportunities to give input and feel like you have a say in the things that we put forward to the taxpayers. What I need from you is that you understand the why behind what we're doing. So when your family or friends come up to you and say, "Hey, if you know anything about this bond proposal, how should I vote?" I need you to be able
010to have that information to share where they can make an educated vote and they can all pass it. The projects that I'm proposing uh tonight all have minimal impact on the day educational process. And I think that's important because uh when you build something often you have to relocate or redistribute a group of people and so it impacts their education. Uh the projects I'm going to put forth tonight all can be done without disrupting the everyday flow of school. All right. Next slide. Okay. The board of directors for my bosses directed me to prepare the district for living. uh we have settled on the November of 26 election. So that gives us this year as a recall. The other opportunity would be May of 27. That would give us a longer runway, but it also
011um only gives us one shot of passing along. And remember I talked to you about that wind turbine. If by May of the 27th, if we don't pass bond, then there will be a gap in taxpayers will see a break in taxes and then we will be asking for a full impact of a long. Um I'm going to get to some numbers a little bit. You can see exactly what I'm talking about with that. So I engaged with a company that's called Piper Sandler. Um they are a bond obligation company and they work with the majority of schools in the state of Oregon. I think they like 98% of supernovable management process. Their job is to determine what revenue rate you that exists and what that will generate uh money for. And so the numbers
012that I'm going to give you uh generated through their company and then where they make their money is not on the front end, it's on the back end. If we pass it on, that's who we would hire to sell our bonds to generate the funds to do our account for good projects. The district also applies for receives state facilities tax grant uh for facility assessments. So, uh, we engaged with a company called Pivot Architect and they conducted two facility assessments and what that did is not only give us really good data on where our facilities are and what the projects would enhance our educational experience, but it also set us up, you know, the word cross and grant, which is an action. I'll talk about that in a little bit. um we use that facilities
013those facilities assessment results to build first run that projects. So, if you're wondering where the projects came from, um, they came out of these facility assessments, and I'm going to talk a little bit more about that, but basically, they came in, they surveyed all of our buildings on property, um, surveyed our staff, and some of our students uh, to come on with their talk about planning a little bit. Um, generally how uh, this is backwards. Generally, you want to go out to the public and talk about needs and projects and stuff. But the reality is the barn's only going to produce so much money. So, it's in my mind it was kind of a waste of time to talk. Not a waste of time. It was futile to go out and have everybody do a
014wish list with these big projects. An example of that is one of the number one things that came out on that survey day from staff and sweeties um was they want they want dedicated not the old not which is awesome until you look at what the price would be. So as the leader of your district, I would advocate for a new middle school, but I would only advocate for it is if you move sixth grade to the middle school and have six, seven, 10th grade middle school. So that's about 150 students. The class of tearing down school and building a new facility that will house 150 students is writing $65 million. I'm going to tell you what the impact of that is here, but my guess is that the voters big wouldn't tolerate won't tolerate
015a bond levy rate that would allow us to generate $65 million. Then if we did that, that would be the only project we could do. So I know you have a keeper. So I ask people community numbers. I guess I should say that I talk with business owners community numbers. Overwhelmingly that is the first thing people want. So what is it about middle school that is intrigued you? Some answers were that's the way I was when I went through school. Um middle schoolers are at that age where they need their own identity, their own space. Gotcha. Um, you don't want it around the older kids. You have bad habits. News alert middle school kids have habits already. Okay. >> Uh, that list of so I took those tenants. Uh, okay. How could we meet those
016tenants but not build up those? And you'll see on a lot of our projects and uh we're proposing that. Okay. Let's get this enough list and then I'll get to why why I think the builders of the tall building next. >> Okay. In 2007, the voters passed a bond for $18 per thousand assessed value. I want to be really clear while I'm out of here understanding the difference between assessed value and market value. Um, assessed value is what you see on the tax that you get from the county and that's generally quite a bit lower than what your market value is. Matter of fact, the rule of thumb is I'm going to say it's about 65% of what the market value is. So $400,000 assessed value would mean that you have a market value of
017about $650,000. Well, that's fixed. So what we're talking beyond is assessed value and that's what you get taxed from. In 2007 you pass it for dollar. If we went out again and for eight that would generate about $19 million. Remember what I said middle school would cost. In order to get to that kind of money it would be right under $5. And that would be an additional on $400,000 piece of property. That would be an additional $2,000 every year for 20 years. >> Not very smart, but I think what taxpayer to say to something like that. That's why I went down the path of okay, what what tenants are you going to make for a new school? over the period of a bond your property plotting goes up but only one year in the history
018of Oregon actually take it to glide there's only one year in the history of glide whether that wasn't true it actually went down a little bit but every year 20 years your property value went up which means that the bond rate goes down that's the mechanics so currently you're paying 91 cents per thousand tax rate. If you look at your tax you just got from the county you'll see the bond rate for school district is 91 cents. The reason I bring that up was because I want to explain to you what the difference between those two are. I was kind of hoping tonight to get a feel, excuse me, as tax figures what the tolerance would be between the 91 cents and the dollar and I'll get into more specifics about that. Okay, everybody understand
019those two numbers? So at 91 cents it would be zero financial impact. It would stay the same. That is all right. It would have a slight increase on impact on your taxes. The same mechanics would kick in that kicked in 20 years ago as property value continues to rise that bond rate would go down over time. Okay. Next slide please. All right. This slide just kind of details the cost for 100,000 of assessed value and I put it at $100,000 because you know how much about what your excess value is and then you can do the math from there. So at $100,000 at 91 uh that equals $91 a year in taxes at $100,000 about $18 is a is that should be sorry I put this number is $18 a year. The difference between those
020two numbers is $17. So again, you would figure out if you had I did some quick math here. If you had a $300,000 assessed value of land, then you would times three by 17 and the difference between 91 and 8 would be $51 per year. 350,000 would be 3.5 * 17 be 59.5 and then 400,000 times it by four the difference would be $68. We understand the math that difference is what the impact would be versus the one where the current rate is went back to the 2000 to seven grade by the 20 years. So I don't I don't know about you guys but I don't know very many things that have stayed the same over 20 years or not rose in cost if we stay at that dollar age would be pretty cool. Okay
021next point. Okay is an acronym stands for Oregon school capital improvement management grants. uh this legislation put us in several years ago. Uh that was great. If we pass a bond, it qualifies us for $6.1 million. Here's the problem with that. So that's an abstract. So our bond would have to be at least $6.1 million, which we're talking about any more than that. But the only way you have access to that fund is by passing along. and passing them on in rural communities is really difficult. My experience in glide has always been different than you all. And so I'm hoping that um we have positive experience, but $6.1 million to a small school district would be like I think all school districts should have access to that pass. Okay, that's my box. I'll get off.
022We're eligible for that match. So anything that we go for and we pass you can add 6.1 million. So I think I talked about 16 million and 19 million that the 6.1 is all right assessment identified some problems. So two slides please. There we go. And on the And by the way, some of these some of these slides are a little bit outdated. We actually not respond, but some of them we actually different new information. Okay. The elementary families, one of the things that really came out of that report was uh the lack of space for instructional practices to happen. So one of one of the things that was identified is that every single classroom on this facility is being. So if we were to grow or if we had a need for a classroom,
023we would have to combine some classes or relocate another class. There's nowhere to grow in this facility. Second big report was that you were in the only gym that this facility has. So when kids eat breakfast for lunch, our PE kids can't be in here. So they have to be under the play outside. I know blind kids were tough. Appreciate that amount of glide, but it would be nice if they had their own facility to have. The other thing that came out, which is a sidebar, was that uh the limited gym space in the community in mind that you have elementary students participating in extracurricular activities, wrestling, volleyball, basketball, dance, cheer that use this facility till we hours of the night. We have young kids that are practicing till 8:30, 9:00 at night. know a
024lot of you know this because your kid was one of them and then going home and getting up early to go to school. Having another facility would help alleviate some of that pressure and hopefully we get kids home. Uh the other thing that came out is a safety and security measure that this campus is wide open and uh school districts around the state are really being encouraged to have a single entry vestibial where people one entry exit point and uh that was another thing to take out of that. Next slide please. Uh the high school and middle school uh these projects have evolved and actually even evolved today. So, uh, there was a lot of confusion in about a dedicated wrestling facility for the community. Uh, I've researched that. I I think I found where
025the breakdown communication was and it had to do with meetings like this where people would talk about a bond. I talk about projects. Then when it came time for the bond, people have those projects in their head. So remember, tonight we're talking about long range facility planning, not necessarily the bond. We'll get to that later, but these there's an initial discussions about what could a capital improvement bond produce for the district. Uh I'm trying to find the exact wording that came out to you guys, but in all my notes from superintendent this um there's nothing that references long. So remember I told you earlier that I promised transparent information. Um I'm going to give you what I know. So and we're going to do better than that. So back to the middle school. Why do
026you want to go to school? Um, so in order to meet some of the tenants of what voters said, uh, we're proposing an 8,000 square foot school building dedicated just to the middle school. It would have a an entryway, a foyer, single smell bathrooms, and four classrooms uh that the middle schoolers could call their building. It would be on the high school campus. It would be where currently the district office We have the IT modular set. Uh we would relocate those two entities and build a structure there. And then this is where the new information came. We first talked about using the contour of the land towards Alexander Lane to build a structure underneath that building that was dedicated to an athletic room that didn't require the entire space in the gym. So, a map
027or a place for truly or dance. But since talking to the architecture, he he recognized there's enough space there to make it a single level building that houses your school and another building in fact on that same level. Uh keep avoid things like elevator or ADA restrictions. So we're going to continue to look at the value but not the type next page. Okay. In reviewing our athletic field complex, it was determined that we have a great field complex that we are concessions and restrooms are outdated and we don't have enough restrooms to meet the need in that area and we don't have storage or facility for our programs uh to meet their need. So in our community, South Panga, they just built a 100 by 100 steel building. Raise your hand if you've been anybody.
028Phenomenal building. I was just there today. Our leaders build today. There's six full batting cages in there. Uh they can run football practice in there. in the fall time. Uh when it's smoking, uh they brought wrestling mats into that facility to do wrestling. Um it's incredible for really minimal cost. Uh but a facility like that would enhance our athletic complex along with renovating our current concession area and our bathrooms and closing in the back side of that building for storage. Oh, the other piece of that too is currently our visiting teams that come whether it's whatever um they don't have a place at halftime to go. So like our football program the visiting team hangs out behind the bleachers with us in the weather during halftime. It's kind of better facility like this will allow
029to have a place that actually is pretty cost. So, okay, next slide. complete recap on the projects that we're going to put in front of you to discuss tonight is a new middle school building uh with an addition of it or a lack of a better term room that could be used during the day by middle school and then after school by activities. a new elementary complex to help with need of lab classroom space to grow. I talked to you I just mentioned that we're moving we're relocating the district office of it. We will move that into that building. Uh currently in this building we should call trip. I should I'll do that next. Uh they have a makeshift makeshift staff over here and they really don't have staff bathrooms. So that that facility will
030evolve for that. Uh we upgrade the current fieldhouse like I said closed in the south re remodel the bathrooms where we wouldn't have male and female bathrooms. is single entry uh bathrooms and then add two other single entry bathrooms on two different locations around our athletic complex and then that athletic field house that I just talked about. I have pictures of that after meeting if you want to see what that looks like is pretty awesome. Uh I have on here upgrading the parking uh surface at the maintenance bus barn. Um we discussed that and that's really something the district should do out of their general funding budgets that we should put money away every year to do that. So I should have struck that off of there. So the three major ones are just present.
031Okay. I uh finally got the voice pack and relax a little bit. So, I threw a lot of information down at you. The next step is what I'm going to have you do at your table is going to actually have you work in your small group on your back table. And I want you to go through each of these projects. Talk about it at your table. There's going to be an area on your handout that talks about pros, cons, anything we didn't think about, something we should think about. And then it also get link sheets uh that if there's any other projects you want to think about or consider, love your feedback on it. I also on the table you have a card that if you have any questions, any burning desires after this and
032you want me to personally follow up with you, just leave your name and your number and I will call you that um and give you that information. Okay, before we hand it out the handouts, super quick sounding good. Super quick. Do you have any any burning questions? Any clarifying questions? I went through stuff very very fast. Sam I can get that back to you. So did you catch that? The max tab on the assessed value. So is there a certain max where you don't get tax? I don't know the um on our regular school around how much of that budget is allocated for I don't know. That's a really good question. Thanks for asking that. So, so let me just give you a real quick like teach this entire class on the Oregon State School
033Fund, how schools in Oregon are funded. It's very complex. So, you pay taxes to the state of Oregon every year. Legislation decides how much money goes to education. Every year you hear the governor talk about how much they're going to put aside for schools. We get a portion for that based on how many students we have in the school and then that's and there's other factors in there and that's are called our state school fund. That amount of money um is what is put into the general fund and every year we have to have a balanced budget. How we spend it almost every school in the state of Oregon um they spend about 80% of that on staffing. So 80% goes to people who work directly with the kids. That doesn't leave very much money
034for capital improvement projects. As a matter of fact, you can't you can't build something significant using the state school fund. uh glide has been a really good turn off the maintaining and doing upkeep um with that what's left over 20% remind that also pays for your utility costs uh fuels for buses we try to uh buses this our buses to put on a cycle or we try to buy a new bus every so often so our fleets stay high quality All that comes out of that 20%. So the only way districts, schools can build facilities like what we just talked about is through capital. And so when I talk about a window, that's what we're talking. So some middle school gyms, middle school buildings have four classrooms. Yeah. Currently the what the middle school use
035is more than four classrooms though. >> How would that >> so we would build principal and prioritize which work building >> but then they still share certain spaces. >> Yeah. So I didn't really get into this at the time. I mean there's a lot of benefit from middle school and on a high school campus. Um I get the reason why everybody wants your own dedicated middle school. I was a middle school teacher for 14 years. I understand that. Uh but our kids have access to um all ranges of teachers and classes. So kids that are doing upper division, upper level Texas have earlier access to that. They have access to our STEM classes. So our wood shop, no shop, FFA, um things like that. They just wouldn't have access to that. I think they were
036back on campus back at it school. So, lots of benefits of being on campus. Our principal does a really good job with the scheduling that really our middle school kids do not interact with the high school kids before school and after school, but during the day they don't even any other clarifying questions. So, I have a question. Maybe you're waiting till later, you know, just looking at these projects, you know, um, you know, securing the single point of entry at the elementary school. That's a, you know, what are we talking hundreds of thousands if that dollars, you know, thousandwise? How where some of these projects we're talking millions of dollars, what's kind of the price point of some of these? >> Yep. So, I'm really hesitant to do that so I know for sure what
037the extent of the project, but I can kind of tell you. So the elementary building complex uh includes the gymnasium and has a fulls size port two smaller run side to side less obviously extended space and you can put masks and stuff in for the rest of the uh an addition off the twotory edition off of that building that would have four classrooms three classrooms and teacher room bathrooms we talked about and house the district office and IT department is right under $15 million. Uh the 8,000 foot building that we talked about at the high school middle school is right at $4 million. That's without the addition of a extra room. I don't have any feelings on that yet. the upgrading the complex is going to be just under a million dollars and the best
038is right about $1.5 million. So even with the dollar we'll probably have to make some decisions on what those structures look like because we're not going to generate enough funds to do this kind of thing. >> Thank you. That's kind of my concern. Are we talking doing all these projects or just doing certain work? >> We can do we can do most of them and we can do all of them if we >> go as a district to do a really good job of explaining what people would get off the return on investment. Why? Why is that investment for the community of grace? Hold on just a second. Yes. >> Yeah. Thank you. Two questions. One. >> Great question. Yeah. So, one of the beauties of you got a lot of properties, but when you're
039starting to when you're talking about building a structure this big, it limits your area. Uh right now we're looking right in front of the school. Um and the two level building would be on the far side. So you'd actually enter the lower level from right by the bus would be a driveway with the parking there and then the school. >> Well, they know I don't care. Exactly. >> Absolutely. >> Yeah. So when we talked about the safety and single entry investigate They they have been here and several soed architecture team. Uh they um they did three or four side visits. They went to all of our facilities. They talked to our staff meeting our students and that's the daily thing is to generate the day we're on campus. Okay. All right. Well, what I would
040like you to do now is if you kind of rearrange your tables where you can talk amongst yourselves. Um, I have those projects on a sheet of paper and on that sheet of paper it talks about pros and cons. Oh, you know what? I'm sorry. Oh, if you could write those down. I want to let those my goal is to take all of your comments and I did pull in them into one article and our next meeting I will share them out before then. I also know there's a blank document if you have any new ideas you want to put on it. We are going to do a soft start, a soft stop at 7:30 and then we're going to go in for 7:30 to 8 and hard. Don't ask me right now. hanging out
041with the kids. >> Oh, yeah. off start. We're going to adjourn the meeting. Before I adjourn the meeting, I want to give a shout out and recognition to my bosses, not stupid. Uh special thanks to our board who put countless hours. Um, I know they get paid a lot of money to do that. They don't get paid any money. It's all volunteer. But really appreciate their effort. I'm going to start in the back. Janet Holland. Thank you very much, Janet and Ben Quy and Shar and Shar. >> All right, folks. Thank you so much for participating and we want all your ideas. I know that our table has generated some very interesting ideas. So, um I think that we're going to do a hard close at 8:00 right of the building, but we're going to
042go ahead and turn this meeting right now. So, thank you. That's