001[Music] Yes. >> Okay. Um it is Thursday 18th of September and we're here for our regular board work session. Um I will go ahead and call us to order. I show present at the meeting um director David Ligotic, director Chris Howitt, director Sean, Dr. Sean Fren, director Brena Budabar and myself. Um we have an agenda and I would welcome a motion. >> I move to pres uh approve the agenda as presented. >> Second. Any discussion? None. Okay. So, we have an agenda. >> Uh, can we vote on it? >> Oh, yeah. We should. All those in favor say I. I. >> I. >> Okay. I should have thought it was unanimous. >> Thought we ask any oppos. >> Now we should have got unanimous. >> Okay. So, first item on our agenda um is the
002policy review first reading and that has gone to its name. >> Thank you. Uh vice chair, chair, what do we call here tonight? >> Okay. >> All right. Uh we have three policies review with the group. We met last was it last Friday? Yeah, last Friday. Time is flying for sure. Last Friday to review these. First one is personal electronic devices and then a suggestion for deletion from OSVA of early graduation and then graduation exercises updates. Um the first electronic devices is first. I'll review that with you. I will own upfront there was a second update sent to us that we didn't review with the committee. So I'm going to show you some of those changes in that second update so the group can consider that. They're not substantive but you do need to know
003that. >> So if you're looking at that policy in your um packet or on your computer at this point the highlighting of yellow, correct Sarah? >> Correct. >> Yellow are things that you didn't have a chance to read when we were in policy committee. So, tonight we can look at those things. >> The other things are pretty straightforward. It's language the committee suggested and considered for you to >> uh review. I'll give you a couple minutes to look at the cell phone or excuse me, electronic device policy. And I will state just as I get that on page three there's some brackets and that language just was not bracketed when we reviewed it. I think you is that the yellow stuff on page three. >> Yes. So the the bottom paragraph was not there but
004then the paragraph that's with the superintendent in accordance with tail those were not in brackets that sentence. Okay. >> In the first paragraph there's bracketed information about personal that it could be used when they're on a school grounds. Is that an optional thing or is that what we've selected >> in the first paragraph where student use of a personal electronic device? Is that the paragraph you're referring to from? Yeah, it says personal is the brackets are personal electronic. >> Oh, the last sentence of the first paragraph. >> Last sentence personal uh that is one for consider. We can adopt or not take that. So that's coming forward. >> So the green is strikethroughs and that's what the committee reviewed. >> Yep. >> So that would be that bracket they took off and they're going to
005keep maybe kept by students in lockers, backpacks or stored on the students person. >> Yeah. And in our discussion the committee considered that language is fine. >> Yeah. Yeah, that you don't need to do pouches on um the new highlighted yellow on page two at the top where it talks about discipline >> and it adds um >> including let's see it took out Saturday school so it included a change to storage requirements. It's certainly >> Yeah. What we had discussed in the group was we're not going to go searching kids persons. They may have them in their pocket even though they're not supposed to. But if there are repeated um requests to not use the phone, then we could probably require them to store it in their lockers, store it in the office, other places
006that the school may have options to so they don't have access to it. I'm just I don't normally see it etc as in policy just because etc then is kind of >> okay >> it is often etc. We I think in the committee and where my we did settle on etc in the committee >> uh >> my reason that I think etc. And in this case it's fine because you could come up with a ton of different options in a building then they would say well you didn't put that one. >> I think it gives the teachers leeway to manage it as well for their class rather than just punishing. >> Okay. All right. So, I mean, just looking over it and thinking back to when I was a teacher here, it's basically the exact
007same policy that we had >> when we were in school >> when well like when I was teaching here where it was like, well, you have it on you. >> If the teacher sees it, it's a warning and then if the teacher sees it again, it's >> take it. >> Taking that one. Yes, it is. And our middle schools and elementary operating this way for a long time. The high schools have not. Uh, so it's not a big shift K through eight, but taking that one step further, and I just lost my train of thought. Um, what the secondaries want leeway on is it's really hard if a first period teacher tells a student to put their phone away. That's the first warning and then you get the fourth period and the student does it
008again. >> Yeah. >> So, the secondaries have added to their policies in building, not here, that first time they may end up just taking it. So, they don't have to work through that communication challenge. So legally they can do that. They can enhance policy. They just can't do less than what the policy says. >> So when I read this for the first time a couple days ago, um, >> one thing I I didn't see is how >> what is the storage policy? Like what are they doing with the phones? >> The phones are the the executive order says keep in their backpacks, lockers, other places. >> Um, students are keeping them in their pockets, but like I said, we don't want to search kids persons all the time to find out if they're in their
009pockets. It's just too invasive. Okay. So, but that those are the options that they have. >> Okay. >> If they get their phone taken, it's stored in the office. They can get at the end of the day. And if it's repeated, parents have to come get it. But I haven't heard yet that we've had that challenge. Kids have been pretty compliant with the policy so far. >> Yeah. you know uh and you know the on the very end the last paragraph it's sad that we need it that we are in a world where we have to do this but I do think >> I think that is necessary >> language >> yeah I think it's good to keep in it wasn't in the uh the copy that we considered in the policy committee that's obviously
010an addition but I agree that it should stay >> or I recommend that it should stay >> and then that doing the I guess we don't need that policy effective date at all. >> No, >> because we are currently doing this policy. >> Yeah, we were like well by the time it gets approved >> without the deadline it had to be by that date. if we get it in place soon. That's one way that was conversation >> and I think I shared this with the broader group. We didn't want to start the year one way change midy year. We that's why we started right away. >> U my proposal to the board is this is something that we currently do. It's not you know it's not changed from the beginning of the year. maybe some
011changes from >> is is this one of those policies where we just like let's just activate it, you know, approve this one, you know, >> I guess it's the first reading of it, but is it like >> one of those? >> I think we can. The point was to put it on the October meeting and approve it in the consent agenda, but it's >> we can that's just a couple weeks away. >> Yeah, I mean we could do it then too. I'm just saying like you know um do you only feel like that would be helpful or you know have a preference district. I think a little bit of what's going through my head is because of the publicity around this, is there any reason to have this as a standalone action item at a
012business meeting >> or and I don't know how much discussion you'd really have about it, but there's a little bit of me that's wondering about that as opposed to consent agenda. And I I'm uncomfortable doing it here just >> because we don't typically do unless it's really urgent and if they're doing something already that this is not going to change what they're doing. It just solidifies what it is that they're working on. >> And then I don't know about the what do you think about having because if it's in consent agenda we don't talk about. >> Right. Right. >> Uh but that could be a superintendent report. It could and that maybe that's solution. Leave it consent. >> I would lean towards that because I would say our policy we have a process for our
013policies and if we start just pulling out random policies to have separate actions it kind of defeats the >> well and I think we released this as a district pretty widespread start of the school year schools parent square you know so >> it won't be new to families if they have questions already live in it. >> Yeah. Yeah. Makes sense. >> I think that's all right. If we were getting if we were getting resistance from families and parents, it would be helpful. >> If you needed more solidified approved, >> right, >> that makes will this end up being a bigger conversation when like that January date actually hits and everybody is all important? I know that we're doing this now. Does that >> I think almost every district in the state has jumped in right
014away and just started doing it. Uh we meet with the Big 10. I know the big 10 that I'm meeting with. We have >> half of them. >> That's great. >> Really? >> And as one other question, just like what Portland ran into, are they going to have a house versus pocket? And we're not going to be we're not going to do that. >> I was talking with the principal from Lincoln High School >> last week uh and that he said the pouches are a nightmare. >> Yeah. >> And they're 30 bucks a piece. >> Yeah. away. >> Someone's gonna get their phone stolen or taken or lost or >> when we take it, there's cabinets in the middle schools. I don't know what they purchase at the high school so it can be stored
015locked in in the main office so it's secure. >> Okay. So, we'll move that one to the consent agenda at the October business meeting and then two more. Right. >> Just real quick, is there a decision point on page um three where you have the two brackets that are in yellow? I mean it can read appeals can be filed with the superintendent in accordance with >> al >> I think that's four do one or the other had breakfast >> yeah I think we adopt that too >> clarification yeah >> that should give >> consistent so that >> kids aren't going or don't know where to go >> what we talked about in the committee though too when you come to timelines timelines are different in the AR and executive order my recommendation to you is
016going to be once this is adopted is that we align timelines AR executive order a whole bit so that we're all on the same page sense >> uh next policy is IKFA early graduation it's recommended to be deleted the elements of this the important elements of early graduation were removed to graduation requirements in an adoption I can't remember when you all adopted about a year or two ago >> so that's why they're recommending deletion it's redundant >> uh any questions on that one. That was going to be my questions. Why? >> Yeah, there you go. >> There you go. >> Uh, graduation exercise updates. You can see they're pretty straightforward. There wasn't a lot of detailed discussion in the committee. Most of this made sense to the committee. So, I'll give you a minute or
017two to >> review it, then we can talk if you have questions. So the there's verbiage down here about an honorary diploma on uh in the third what fourth paragraph in but it's not in the first paragraph. graph that lists all the different opportunities like should it be in both places? >> Honorary, a modified diploma, extended diploma, a certificate or is that where we are? >> Yeah. >> But that honorary diploma is not in the first paragraph where all of these options are listed. >> I think with an honorary diploma, you haven't you don't necessarily have requirements, right? That's more of a you want to give an honorary diploma to >> an adult a lot of voluntary time or if a person's past served in the military. >> Oh, yeah. >> It doesn't have any
018requirements. >> Well, but wouldn't it Well, it's to me it's almost should be flipped then because there is if there is no requirements because it says successfully completed requirements four. >> Oh, okay. And then it lists that. But up top it's just it's just talks about how it's achieved the community. >> Um >> yeah, I think it's saying all of those other things require successful completion or program requirements or there's an honorary diploma that doesn't require those things. and then both can participate in graduation exercises. >> Is the honorary one though where you didn't get to do it because you were in the military and you can come back now and you can participate. We've had one or two >> the disagree with I'm just >> I'm just saying if it's in this paragraph shouldn't
019be in the first paragraph where it lists everything because this one lists requirements that sorry this one being the fourth paragraph list successfully completed the requirements >> whereas the first one talks about it's a benefit to the community. So if we're saying that it's a benefit to the community for somebody to get a honorary diploma because they didn't get an opportunity because the military, shouldn't it be up there too? Or if since there is no requirements, should it be stricken from down below and then added up top or talked about the benefits >> to the I see what you're saying. >> So let me suggest some wording see if that gets us to where we need to be. to take out honorary diploma in that fourth paragraph and add we could add it. The board
020believes that completion of the requirements for a diploma, modified diploma, an extended diploma or certificate of attendance or an honorary diploma and insert there Tracy's shaking her head. >> And my hesitation is those others are spelled out with requirements in the graduation requirement policy. So, I wouldn't lump them with that, but I think it could be a standalone sentence >> about honoring. >> So, if we >> I would I would be more in line with wanting to just pull it out, but I wouldn't put it up where because there's no real there's no requirement that's in OS about for the modified extended or certificate of attendance. The honorary you get because of your circumstance that you were in the military. >> So, what happened? Well, honor could be anybody. >> That's the big one. That's
021the big one. >> But, uh, what I could taking that suggestion from Tracy, um, we could end the sentence at requirements and then add in a sentence saying that individuals receiving an honorary diploma uh, can participate in graduate graduation exercises also. >> Yeah, that's fine. Mhm. >> Because if the difference is is that we have completion requirements for a diploma up top. >> What just threw me is is that it says because it benefits the community. >> Well, an honorary diploma benefits the community, right? >> So to me, I'm like, well, why isn't it up there when it talks about beneficial >> versus down here where it talks about completing requirements? >> Is the board >> I think. >> Oh, no. it all in. >> I think the the first paragraph is a is a
022statement from the board and why the board believes that these things are important. I and Tracy, you can correct me or disagree. I feel like the fourth paragraph is more where it's talking about the requirements, which is probably why there's more that's um highlighted in gray as required. So if the if we believe that that first paragraph is just a recognition from the board and what we as a board believe, I think it would be okay for that to have it in that first paragraph because it's not referencing any of the requirements in that paragraph. Right? >> It's just saying that we recognize it as a benefit and it improves the community as well as the individual. >> I can see that >> whereas down that fourth than the fourth because the fourth it is
023talking about the requirements but that's currently where it's listed. So yes, you're you're stating my point. Thank you. >> So we're back. That suggestion takes us back to that first sentence. Tracy, what do you think? >> Yeah. >> Okay. So just put it in as one of the options. >> As one of the options and because it's something that benefits I agree it benefits >> and strike it from the fourth paragraph. >> Strike it from the where the fourth paragraph is talking successfully completed the required rights. >> Exactly. Yeah. So we'll move that to the list the first paragraph and strikes it from the fourth paragraph. >> Yeah. >> Good thing about we mint words. >> Yeah. >> With that one addition, is the board in favor of us bringing it to consent agenda as
024long as we make that change? Yeah. Okay. So, next on our agenda, we have a personnel roof there with employee contracts and that is in our um board packet which I can probably get through somewhere. Um I think there was four names if I remember right. Um >> yes. >> And so if I think we can just um I would entertain a motion for those. I move to approve the licensed new hires list for the 2025 2026 as presented. >> I'll second that was moved by um director Liite and seconded by director. So say that right but thank you. >> All those in favor say I. >> I. >> Any opposed? >> Okay shows is unanimous. Our next item is the board and superintendent working agreements and that has the board chair who is not
025here today and superintendent hand that over to you >> and you've been a part of our conversations as well. So >> um I'll just kind of highlight some of the highlevel things that changed in this and then we have probably one piece that I'll come back to at the end to kind of talk about a little bit. A couple of the changes based on the feedback that was provided at the retreat are in number three. It says board members in the superintendent shop communicate regularly through meetings to share information. We struck the part that said one or two or one on three like meetings. That just sounded messy. Um and we can meet with whatever the numbers are. So that was one change. enough >> that was at the bottom of page three under communication
026either. >> Yep. >> Oh, just regular meetings. Okay. >> Um other than that there was some conversation in our um retreat about let's see the individual board members. I have that highlighted, but I don't think there was actually a change there in that paragraph at after the bullets under six. We had some conversation about accountability and updated the language there. So, take a close look at that little paragraph. from board. We can't remove somebody from the board. That would take >> remove them from the you know I guess we could censor them but >> and it did say that before. So we should have probably done this like we do policy and gun strike. Um, so before it said it was very similar, but if board members are not following these agreements, a progression of
027actions will be in place for accountability purposes. This may include one-on-one conversation with the board chair or the removal from board committee. So we cleaned up a little verbiage and actually that whole section might be new based on your conversations. >> Yeah, was new from after the retreat. Mhm. Um there was also so any questions about the accountability piece before I move on? [Music] >> There was also um comments about board training and where that might fit in this agreement. And our conversation was really um that board training is probably more fits into that like board actions and shared goals kind of conversation that our goals committee will have. um as opposed to having board trading in of superintendent and board agreement piece. So, we left that part out knowing that we're continuing to work
028on the shared goals piece. Um and then the some of the other feedback that we had included in our conversation was around our agenda items and kind of our process for that which we have. Um, we also talked about kind of a board self-reflection or self-evaluation that could be part of those board actions as well. So, some of those pieces might fit better into some of that work that we've talked about elsewhere. Um, so questions about that part and then I'll take us to something that might be a little bit more of a conversation. >> Okay. So back on the front page under number three talks about confidentiality and it popped up as kind of a question and a conversation point >> where >> page one number three >> under collaborative governance number three. >>
029Okay. Okay. Because there's lots of number threes under collaborative positive governance number three. Okay. Thank you. So we had talked about how is that specific enough? How do we want to define that? Is this really the place for it? And so it was kind of one of those conversations that was kind of left unfinished when we left our retreat. So just kind of circling back. We did not make any changes to that in this agreement. Um and just kind of wanting to bring that back. there's more conversation or clarification or what that really looks like. >> I like that it's fairly short, >> fairly concise >> to the point. >> Yeah. Yeah. I think we talked a little bit in our um leadership meeting just about um whether the board knows what needs to be
030confidential >> and how would a board member know that. So for new board members um just how we define that so we're all looking at it the same >> these meetings compared to our business meetings >> or one-on- ones or executive sessions. Um, so I don't know where we talked about defining that, but just that it would be good for us to all be on stage. >> I think it was just a lot of it was good conversation. Um, so obviously executive sessions have to be um, confidential and even for board members that aren't in attendance, they aren't purviewed to that information either. And then we did talk about like one-on- ones. I would be under the assumption that those probably are confidential conversations and yet that might not be everybody's understanding or there might
031be pieces of those conversations that aren't confidential. So I think us just being clear and asking the question even if it's in the moment like is that something I can share? Like it'd be better to ask for clarification purposes than agree >> to overshare. But and we also talked about um when you're sending out emails or you're giving us information having that be in the subject line >> um because we are kind of that liaison between community and we do get asked. So >> it's important for us to know what we can and can't share. >> But I think also on the one-on ones um sometimes it's a sounding board and so it's not a fully >> finished idea yet. It's kind of seeing how does this quote? Is there more things to look at?
032And so that's where it would, you know, could preface the conversation with this is just a it's just an idea >> and looking to find out what else needs to be incorporated into it. Very much so. Yeah. >> Any other questions about that that feel like it's ready to come? What was the what was the thought of you were saying that for training self valuation that kind of stuff would be someplace else and why >> why would that be not even having board training as a broad >> um part of the agreement is we expect board members to be aware of what our roles and responsibilities are but in a general term >> what are we supposed to be doing here and it just seems like that would be part of and knowing where the
033line is between you're in charge of this and the board is in charge of that, >> right? >> Up to a point, >> right? >> Um so how does that >> so because the board action piece so remember we have our four conditions and we talked about the board having different actions for each of those conditions that board training could be one of the actions that the board is taking connected to those things >> because it might could be about whatever topic. There is one that's in safety that's kind of more around governance in terms of that's where we kind of fit that information. So, it could be part of that. >> I'm okay either way, but it was kind of >> a little bit about it not being just differentiating that between um our
034own goals as a board, whether that should be the place or whether this but the training wouldn't be training with the superintendent where these are agreements between the board and the superintendent. So that's why we didn't want to mix those and have it be part of the board goals. We can talk more about that as a board if you want. It might not be I might not be pulling because it feels be part of the collaborative governance piece that if you're going to be effective in collaborative governance, it just seems like you ought to be taking a little bit of training to understand what it is that you're doing. >> What are you actually governing and what are you actually being collaborative about where it doesn't really um and that would be just part of
035the working agreements that you would whether you attend something, you do something online, how how are you going to enforce these? How are we going to enact them? Is it any >> we did talk a little bit about putting it under collaborative governance something that just says the board and superintendent will develop shared goals to be evaluated annually and that that would be a part potentially of the shared goals would be for training. I I wonder it's a very broad statement anyway, but >> a lot of it is broad. >> I wonder if the intention of number four >> members of the board and the superintendent work together as a team modeling lifelong learning and collaboration >> if the training is >> lumped into that because the assumption is if you're a lifelong learner >>
036around board things then you are attending training. So I wonder if it's in there. It's just uh not >> it's just a little bit soft in there. >> Could be. >> What if it's lifelong learning through training? >> What >> or like is there a way to >> put action to it instead of just kind of thought >> because right now it's just a a really nice thought. >> Yeah. But do we want to because part of part of saying in whatever agreement that we have that we support and encourage training means then that there's budget money available >> that we're going to put resources to it that we're going to put time to it whether a work session or something like that. It just is a little bit more than um modeling lifelong learning.
037>> What does that mean? Um my thought. >> Yeah. No, I I'm trying to I like the modeling lifelong learning and I don't want to necessarily limit it to training because maybe that lifelong learning is I'm hooking up with somebody from Sandy >> and >> having a peer-to-peer relationship. Hey, what's your experience? This is my experience. >> It could be reading books. It could be >> could be reading books. It could be that is all of that. But this as it is doesn't really >> Yeah. I just don't know that I would call all of those things training. Or if we say training, do people think of those things also? >> Is >> or maybe there's another word other than training that we can use for that. >> Um >> I mean really falls into
038professional development. >> That's kind of the big puppet. >> Well, and maybe that uh lifelong learning uh through professional development and collaboration. >> Yeah. I like that. >> I like that. I can work with that. >> Yeah. >> So, just add it through. >> Yeah. >> Your professional development there. >> Yeah. >> I like that. I can work with that. >> Cool. >> Sure. >> It's almost like I work on these things. >> Okay. So, any other >> This one is also an action item. So, if we don't have more discussion, then I would a motion. >> Um, is this something that actually goes public any place is it on the website so if somebody says gosh what is the board with the superintendent is it is it posted any place I don't know I
039don't know anyone post >> I think I had posted it in the library when we were using board docs >> um I mean it's obviously in the port agenda like it's it's public because it's attached to that >> um but as far as like our district website we haven't posted it like on the board page or anything like that in the past >> um >> it is more of an internal document I guess between it's not really between us and the public. It's more between us and the superintendent because this is our working agreements with the superintendent. >> Well, and and us and us too. >> Yeah. I just want to know where to look it up. If it's on our board to start question, >> we're going to have to adjust this motion slightly
040because we made the addition. >> Yeah. >> So, as amended as amended. >> Okay. I move to approve the board and superintendent working agreement as amended. >> Second. >> Okay. The motion was made by Dr. Sean Barnes and seconded by Director Liotic. All those in favor say I. >> I. Any oppos. That one is unanimous. >> Yay. Then look at that. We can keep working together. >> Okay. Number seven is the superintendent evaluation process. And that one also has superintendent claims man. >> Yes. Okay. So superintendent evaluation process. So this we went through pretty quickly >> um in our retreat and overall it seemed that the process in terms of timeline um and in terms of like action steps that that part all seemed acceptable to folks knowing that this is kind of an interesting
041year because my evaluations are due in March and we're figuring it out now. So there's not a lot of time, but one of some of the feedback from the meeting was that um to to take a look at the scoring scale. So if you go to the bottom of the second page, there is a little bit of a change there. Um, we had the conversation about really these the scoring is based on my progress towards certain actions that I would be doing. >> And what felt like it was missing in terms of the feedback was some of the like timeline pieces. So you'll see like on the four it says um completing objectives ahead of schedule meets objectives will likely achieve their objectives on schedule. >> Um the two um may need additional time or
042resources to get on track and maybe behind schedule >> and then the one significantly behind schedule. So that's the piece that changed. So, it's still about progress, but there is a little bit of a time connection to that. >> I like that. >> I like it because it holds hold well you accountable, but then also holds us accountable too because there's things that are, you know, that we need to like we need to have your evaluation done by March, right? >> You know, um the one question I had is in here it says contra contractual items is October 1. You need to have your goals. Are is there going to be uh it won't be an executive a work session held at the October I think might be even October the one or two >>
043here in a couple of weeks so you could give your goals >> so I have them drafted um I'm not uncomfortable sharing them in a public session but Sarah and I were like okay this really is about the process and it certainly could be um that we do it do an executive session >> well I don't say ex a or work a work session a work session whatever we would call it like >> meet at 6 instead of >> so done that >> it might be two separate things then right we could approve the process and I did print them we could can we then just have that conversation about the the goals and actions >> per well I mean we said if you want That's tonight if you want it in public session. Usually
044the goals are presented in executive session. >> Yeah. What >> does it result in your >> pretty much I pretty much already presented them in public session at the retreat I guess is where I'm kind of like >> like it it feels okay. I've developed them a little bit further and put more examples so it feels a little more concrete maybe for all of you. I would wonder if we didn't put that out to the public saying it's one of the things that we would be discussing tonight, >> right? >> So, they haven't had notice. Yeah. I'd wonder about process. >> It it would be a couple of days late. I I can't remember what date the meeting is, but at least we'll be hitting it right around there. So, we're not out of compliance
045with our agreement to you. >> Yeah. October 2nd. So, >> yeah. A day late. But >> and I do I did leave our meeting thinking that we were pretty well on track with where we were at. So I'm comfortable us being a few days late as long as we're not thinking it's completely different. >> Yeah. >> Well, I just Yeah. I just want to make sure because often and I blame myself because I served on the evaluation committee for James. >> Things would be like a month or two delayed and I don't want that for you. >> Yeah. Thank you. So >> yeah, >> if we could kind of start off on the right foot even though it's a day late >> coming in at 6. Now granted that's me talking because I won't be
046here but you know >> well and and that kind of brings up just a little bit um they have made the timeline for making sure that the superintendent evaluation is done on time. The final part is done on time where I believe in my memory um if it's not done on time it's an automatic extension contract. >> So it's the was different because he was in different. >> Yeah, it was. >> But that is that's one of those that uh newly passed, you know, a couple years ago that said you got to get on the fit. You got to get this thing done and if you don't then the penalty to the board is you just earned yourself another year on your superintendent contract. >> Yeah. Exactly. Exactly. Um, >> we had discussion too, I
047think at the retreat also in our leadership meeting just about us wanting to really refine the process because we've had multiple different processes in the past few years since I've been on the board at least. And so just making it a more succinct process that we all understand that we can hopefully continue with for more than just one year. >> And our our board superintendent evaluation committee hasn't met yet, so some of this goal stuff might actually happen there. Um, but what I will share is I have added more examples of like the specific work that might happen related to the goals and I've also crosswalked it with um the OSBA. >> Got it. >> And I don't know I don't know how the rubric Yeah, I don't know how helpful that is, but it
048was an interesting activity. >> So, you're going back to doing the OSBA. Okay. I was going to say I was looking at where the things I've done like drafted out to make sure that they still aligned with the OSBA thing and they do but it's not as clean like visionary leadership might actually be in two different of my goals but they package it different. >> So is this getting pushed out to me? I think >> I think we could take action if people are comfortable on the evaluation >> and then know that this is still a process and the superintendent evaluation committee still will be meeting so there could be things coming forward but I think we can do that. I also will just publicly welcome director um Coleman Cox to our meeting and we're
049on the superintendent evaluation process just I'm sure you've picked up on that already though just so you know. >> Um okay so I would welcome a motion if there is one. I move to approve the superintendent evaluation process for the 202526 school year as presented. >> Second. >> Okay. So that was moved by director Ligic and seconded by director Howitt. All those confirmed. Is there any further discussion? >> Yeah. Um just to make sure everybody's real clear on what this is going to be. So >> any further discussion? >> Okay. >> Think I didn't do that on the last >> No discussions. So all those in favor say I. I. >> Any oppose? >> So that is unanimous >> and I believe that is the last action item. We're now up to discussion items. Um
050we have future board agenda topics. Um and we've been going over those in our leadership meetings to make sure those are all taken care of and setting out a timeline for those. So that's kind of a in process item. And then um announcements. We have a regular board business meeting at 7 p.m. in the council chambers of the public safety and school buildings on October 2nd. And if there's nothing else that will just for Yes. for clarification so that the public knows how the board does get things on agenda that we do have a uh process to be able to present those they're reviewed to see whether or not there's time interest and availability for it. So it's not just decided um by the leadership but that we have an access book to it as
051well and not everything that's put forward >> gets on an agenda. Sometimes timing or whatever. Um so it is available saying that do we all have access to it now? Did any of it change from before? >> Yes we cited everyone has access. >> Okay. So it's still the same. >> Okay. >> Yeah. And the other piece that we've been doing is you brainstormed on your post-it notes different agenda items. And so we've added that to the board planner to kind of map out some of those things are already on the like annual agenda >> grouping and >> yeah planning by time and all of those too. Yeah. >> Can we back up one second, Chris? Um, when you said we all have access to it, is that the public testimony or what else? >>
052No, I'm talking about the future board agenda topic. If you want to talk Google Docs, I know there's >> Yeah. And then it goes through the spreadsheet and then leadership reviews it with superintendent maps out as far as timeline groups together common um topics. See uh >> evaluates see if some of those are already addressed in items that are already on our calendar and then kind of go from there. >> And did some of those does it start fresh with >> there's lots of things that are fresh. It's a new superintendent. We have new board members. >> It was pretty cleaned up. >> I think it was pretty cleaned up. There was maybe a couple of carryover things, but it's pretty cleaned up. >> Okay. >> Before crazy started. Yeah. >> Go to Google Sheets.
053>> Maybe two or three things that were carryover that that were um noted as going to take place in the future anyways. >> Okay. And so in some of those then I can think of a couple of things where I know there there were some notes that said it has been reviewed either because budget >> or um other circumstances. >> It's not viable. Right. And so that way it doesn't continue to show up >> as something for request. Someone could go back and look at it and say, "Oh, we've already discussed." >> Yeah. I want to say we decided to just strike those out. I can't remember now. So they're scenes. >> Yeah. >> They put archived. >> You could look at, oh, someone's already brought that up. It's already been discussed. Is there any
054new information to it? Maybe not. Then stop adding it to the thing. Yep. And if you ever don't have know where that form is, you can just email Sarah send you the >> the link. >> Yeah, sometimes they get a little buried and it's I guess if you don't remember what it's called, it's hard to search for them. >> Searching for board doesn't. >> Okay. So, if there's no other items before the board, I call this meeting close. were journed at >> 65. Yeah, jinx it. >> Penalized you of some sort. >> Oh, yeah. Totally. I know. I know tech.