001pleas welcome everyone feel free to sign in if you would like theard pleas sign right over there moving on to our announcements any have an announcement no okay superintended SE are lead Awards wonderful tonight we honor Mount Mel School District students for excellence the leads award exemplifies the best of what our students offer to their peers their school and their Community leads for l e a DS stands for L leadership contributions in and for the student body or the school and or representation of the school at events e effort short or long-term improvements in individual practices a achievement unique skills the student represents for the school or demonstrates in the school D diversity and inclusion contributions that increase practices of inclusion for all students in the school and school district and S service contributions in
002and for the community in school tonight we recognize one student from each school who has demonstrated one of the lead's characteristics each student stands out as a model of Excellence for others tonight each building principal will share with us what is unique about the student start with this Brandon uh so full disclosure if my system for leads I hold it wa uh my system for leads is that I put the nomination form out to staff and students and they nominate for the for these things it goes on to a spreadsheet that I give no attention to don't even look at I put it into the hands of the leadership team a few days before du I say go in look at who's nominated and um vote and then you do and then bill says hey
003your leads was due to me yesterday I'm like so I panic and I open up the sheet and then month what I saw right at the top was my ownness only surprised because this doesn't feel okay but the boss said if you tell how it all happens and that you are really just s Del lier of the name that um I think so without crying this will be like my meeting in a row um of course I think Audrey is amazing because I'm her mom but it's nice to see that others see it too and here's what our nominator said about her Audrey is an amazingly organized individual who's been our FFA chapter president for the past year she has done a wonderful job of leading her chapter as well as keeping our chapter organized
004and efficient this has been a huge help to our FFA advisor Audrey's also done a great job at keeping the chapter motivated and helping lead the younger FFA members to feel confident in trying different FFA development events or leadership development events as well as running for chapter officer position I highly recommend Audrey it's a great example of leadership for our lead award and she's a softball player so you'll notice that she's a little dirty because she's coming here from softball there pleas join me congratulating other [Music] right here I am Inc this is Donovan was dominated by the six not [Music] only that he transitioned to once specific moment that stood out reading this his master ceas Donovan had been ill Tred to come back to school but not quiet could tell that he was
005trying to persevere knowing the added responsibilities of missing classes in Middle School classes working on a project Don upon himself demonstrate his knowledge in a different that was Master he also took it upon himself to add an academic p with student friendly defition that's the type of student he thinks of others for himself is inquisitive D speak and who understand there are multiple ways when Ed the S Mrs trer stated that she appreciates his ability to outside the be created and to most importantly be himself and stay true to himself and his Donathan thank you for the reminder that is and especially please join me all right everyone this is Reina ker lenina your teacher Mrs Mrs Kramer wrote about you and she used a lot of explanation which I think is a good thing
006are you ready all right it said gross gross gross Le a Cramer's effort in fifth grade has led to her incredible growth academically this year plus her persevering attitude and determination has served her well I heard her tell a fellow student the other day when working on a difficult math story problem using fraction that she was failing forward her growth mindset has served her well and it shows in the data she exceeded her Pro projected growth goals in reading and math in math she exceeded at 211% that awesome and met her typical growth and stretch goal by improving 38 growth points incredible she is a deserving leads recipient for many other reasons but her academic growth and effort have set have set her on a positive trajectory thank you Lena for coming to school each
007day with a joyful heart ready to do hard things and fail forward Mrs J congratulations to all right we have our leads spers there welcome to see around but feel free to go if you would like all right on to J high school so for this month of March um for leadership our agenda has been built with planning for again future more holiday GES you know which is a pretty one which is coming up on the 19th of April recently REM participate and our grad party as well we're helping to wrap up our TR for volunt drive for th that's went to and they have some PR impressive question that I would like to share so for our freshman chapter they won first place for the knowledge test for the Freshman so job there in
008services and that stage they also got second secretary B event and are partion as well fpla as had regionals which were canceled initially due to like um snow storms but they were able to bua online um events and all 13 students who that regionals were able to qualify for state and on for April [Music] on gradation sure y i yes I am yeah um you have the slide show in your and in your P yeah yeah I'm so excited okay so it's initi it's really called drop a push report graduation so you have SL in so facts to keep in mind the St is for the 2324 school year the adjusted cohort is called that because it includes everybody who transferred in or out during that um during the four years so who starts with
009us is then who then um if they transfer in and they started the same year when are part of that card if they transfer out into another school they become part of black scho C so all of that gets adjusted which is why it takes so long to get gradua um there's a lot of suppress data because we're so small so anything that number 10 or lower get show so the Dropout count for every for every category it's under 10 which is great new supressed right um and then the fall ADM for the following groups non-binary age Hawaiian Pacific Islander American Native black and africanamerican gied migrant homeless military connected recent arties ever so they were ever in school currently are former there are all okay celebrations the grad rate itself so students who get
010a diploma moved from 82% to 88.5% last year the completer rate is the people who got a diploma plus who got an alternative certific so if we had someone who was interested in getting a g and got their G they would be counted plus the 85% 90% there other notable increases where our was up by 4% and CTE Pur end up by 6% C participation is a high predictor of regation and so we see that data um we only had a one point oh back up on those number sorry this is the dropout pushout rate um and interestingly enough Dropout pushout says 167 that's our that's denominator when I talked to Christy and I talked to the people at the state about why is this number so different than our rollment number they said it's
011because Dropout numbers are based on Cor so whoever resides in JFK's boundaries and goes to JFK those are the students we count as our denominator for drop yeah I don't know why that a fun fact that I so given that our denominator was 167 we had a 1.8% pushout rate Dropout push out rate the state was at 3.2 so we're at the point now post where we think about what things so I went to the freeo numbers five years ago the five year ago um was 3.93% we were a lot higher five years ago and I don't know similar size schools we're still um at in a pretty good spot the range for similar size schools for drop out push out is between 0% and 77% drop yeah I don't know how 77 and then
012next is Dr by gender um and I did it change here so femil call ADM and the [Music] drop mail went from 3223 to 211 again something that's important to remember is that this is all four years of high school this isn't something that magically happened to Senor year and in fact so far what learned I think is that once the student makes it to senior year they are going to most likely make it to either the diploma or the drop out like and so we really need to attract and make sure that students are supported and that's not news but it's just important to remember that um ethnicity is important also so you see here that the Hispanic and Latino rate went from 5.77% to 3.5 white went from 2% to 0% and multiracial
013was zero and then language focus groups is very as well uh huge drops there enormous and you know one student one student stands for a lot so if you have two students don't start out it's but still it's good to celebrate so students were never actually the a little bit went from 1.3 never Eng every el% to 1.8% former English Learners went from 5.77% to 0% and English learn for current English Learners drop out from 15.79% down to so good news I also thought it was important for you to know what we do for Dropout prevention and what are those support measures that we have so relationships above all and we talk a lot about how to model the relationship how do we have relationships with each other that are healthy so we can model
014the relationship um we are really flexible with individual needs but sometimes students me up or need to be gone or there's some other life certain that come fible setting of conferences we monitor communication with family at loc the teacher and the school level advisor checkins more monitoring so the CER coach support counseling support we do forecasting to hover credit so if the student fails in their person as a freshman New Year and then theying tell them class fail and it's it's important it's an important prion and then we have closer and more individualized monitoring uh Junior and senior years parent meetings to support fouryear graduation or fiveyear completion or GPD or something else that will get students to the the F and then we do have new Community Resources coming in for not only for
015um well for a couple of one is mentoring that goes all the way from junior year to the second or thir year of college called College possible and it's oneon-one mentoring partner students want to be partner get them who works with them and it helps youve heard of in college when students commit to a college but then they never k so this is a good way actually and have that in um and that's targeted support for like first year college goers and um students who are under in and then another one that's really exciting is a Dropout um and job training resource so as soon as the student drop out we can partner them with this organization bur we help them F out an application and then the the organization reach out to them they
016get them they first ask them how they feel about told them like no not going to do that with one programs and a jobs leadership skills and lots and lots of resources for clothing and and transportation so that they can kind of build that on so great resources that are emerging to help our students in all last is um that I thought it was important for you to know that there are some School Board influences on this data one is our Schoolboard policy on retention which is how it is the one that says that parents have the final say Well when parents have the final say in high school and they choose to pain that then makes them a fiveyear computer instead of a foure um diploma they could get a fit your diploma but
017it's not there it's just you need to know that the decisions that you make about policy and how they impact and then our general philosophy about is I don't like that I and when we receive a transfer in um high school there are impacts that come with that sometimes um students are looking for a fresh startart totally can do fresh startart love Fresh Starts all about Fresh Starts um and that you're also been adopting a pattern of behavior that created the so again totally fine do we want to be the district that will cooperate and help families and collaborate and get them there um or do we want to be the dist 100% 4 years both are fine it's just how do we want that philosopy to to be where we want so just some
018some things about graduation questions thank you so much well thank you so very much all right moving on to the agenda [Music] all right moving on to the good set items of things so [Music] all all right moving on to our reports I don't see any license we had license Kevin's there I know if he's just listening or Okay Kevin do you wish to uh speak to the board or are you just joining us to listen to the meeting I'm just here to listen to the meeting I'm curious about the budget stuff great thank you very much all right moving on to administra reports recor Gordon would you like to go first tonight see you're online I would love to um I can share my screen I think that usually works best um so I
019have three scorecards to share today um can you guys hear me all right yes yes okay great so I'm going to scroll down on each of them I just added on and did like a March 2025 update so this one was looking at our students who experience disabilities and how is our interim um our benchmark assessments going um and we have map for reading and then in math you recall in the fall we were really just getting used to our new like I ready and savest um up in the high school and so we were taking Baseline and so this time I actually have um some data in both of those and so this kind of Scrolls for a while you have the hard copies or I guess digital copies um on your on your
020laptops um so I'll just kind of walk you through how it's organized the formatting was a little long key um so it's organized first by school so I will try to highlight um the first part here is if you look at for example reading the this is all students who are on IEPs so I put your end size up here so if you look at all of the students in St Mary's on IEPs that's 41 students and this is a breakdown right here of if they have met their growth goal because if we look at our big overall arching goal when the state looks at our esbach data they don't break it down right they they Clump all of our students who are on IEPs together and so if we look at the data that
021way 66% of our students at St Mary's met their growth goal according to map um and then if you um in the same way looking here at at math uh pretty similar 63% of them met their growth goal um or they increase excuse me the data Works um a little bit differently but we saw an increase from their fall score to their winter score now if we accounted for the variable of whether or not they had an IEP goal in that specific area so if we look at all the 41 kids and we broke it down between um these kids have a goal in the area of reading these kids had a uh an a goal in the area of math and did they meet their growth goal in reading and did they see some
022growth in the area from fall to winter uh scoring there um and so the end size for that was 22 and then if we looked at that we saw growth um meeting their growth goal in Reading at 59% and the end size for math here let me make this bigger I apologize size um that's better um the end size for math is 20 students and we had um 65% so again these are students who have a goal in that area um which means that they have an identified disability in that area and we're still seeing an increase from the fall to winter so that is and each of the um following schools are organized that way does that data make sense yes yes I don't know if you can do it or not but those
023kids that didn't know is there like a they're pretty close to meeting or are they totally I was just kind of curious how close they are to me yeah I mean I have that individually for each kid the case managers are tracking that yep yeah that's actually how I got these I hand did it because the case managers are tracking it kid by kid on spreadsheet okay and then I took that and did it this in an aggregate so I can present it to you guys okay ER I also have a question um looking at our elementary level compared to our secondary level more of our students are meeting their goals right compared to at the secondary level is there a correlation are figuring out why that is like are there goals can you I'm
024sorry can you say that again okay so like if you look at our if you look at our goals right on who's meeting so like at at the elementary level you've got in the 60% you know meing the reading goals and their math goal at the secondary level in some areas we have more people not meeting our goals compared to meeting their goals and what like are their goals dra word I want to use yeah more of a stretch or like are we figuring out why no that's a really good question and so um to clarify this is based on National Norms this is not based on IEP goals so this is just based on like the map like they based on like their initial um like how they scored um map sets like this
025is where I think student should be um and so I think that like if I look at this I to me I look at this I'm like okay so for example if we look here at JFK to me this says Jessica and the teacher and I we should sit down and be looking at okay um what does our instruction look like do we need to look at like what does the testing situation look like was it different from like one time to another right because because it it is drastically different and when I see that we're kind of looking at a third a third a third that doesn't look very optimistic good yeah okay um can you see my purple one engaging family and Community Partnerships uh we actually had a really great winter um
026we were able to work with three different partners for uh virtual options for families and then um on February 27th we hosted a session on vaping um dangers and how to have difficult conversations with your your kids about that um we had two sessions we had one in English and one in Spanish nobody came to the English one but we actually had 10 parents and 12 kids show up for the Spanish session um which as a side note only six people showed up for the one in Woodburn so super proud of our community here in uh Mount Angel for engaging in this learning um and families really wanted to have more information so we're working on what does followup for this look like so that one's a good one and lastly thriving students I have
027two goals in this area and the first one is on chronic absenteeism and so this is for um our students who have the highest level of chronic absenteeism and how our family engagement specialist is working with them so I've added some information here about how we're continuing to um tweak that position and how we can um you know really specialize what she's doing what that position looks like how she can stay connected with the school buildings too how does she fit into that tiered model um with RTI um and so I just have some narrative descript there um and then looking at the 14 students that she's really been working with as far as the her highest level of chronic absenteeism um just for Simplicity sake and trying to not share too much information about
028the kids I just took their overall percentages which of course are drastically different um and so looking at if I just took all of them and divided them up um looking at their last year to their this year which um you know as the principles have explained to you and you know from many of you working in schools for so long um absentee U chronic absenteeism is a hard net to crack um but we've already seen a little bit over 3% growth from one year two the next um overall with these kids now some of them we've seen tremendous growth some of them not so much some of them you know not at all but on average that's what we've seen and I wrote just um some of the details there so eight out of
029the 14 have made improvements um there's a couple of them where we have some significant mental health issues and so what we're doing instead I listed there um of course that we all also have students who just have some serious health issues and they're out um there's still the issue though around families taking Vacations or going hunting during you know the school year and um there's only so much control that we have um over that questions on that one okay um and then Desa data at this point I don't have Desa data the schools will be finishing up this week um but the um counselors I have met a few times um both as a group and then my um individually have met with them about what um the roll out for that will look
030like um not just at tier two and three like with them uh at small groups and individually but also at tier one and connecting that with the transformative cell standards um as far as like we have this data now what um or if we're not going to use the data then then why taking it so those are the conversations that we're engaging with right now that's it for me do you have um any other questions thank you okay thanks guys I'm I'm just gonna listen thanks all right thank you all right next up in our pocket French good evening everyone all right well I'm going to walk with you our scorecard as well um it has been a lot of I don't know if I but it has been really motivating to see two data
031points instead one for your growing and see the opportunities for growth and right now I'm thinking about math um you can see that we're making progress that a stands for at or above gr level to keep clear and I highlight you these were the strategies that we were going to do and I'm kind of highlighting what has been done and what are we in the process of doing um recently for Math we' created a rubric so we can kind of do I'm going to use them for dropin teachers are going doing for self inflection but it's all about theing intention of I ready and how well we're doing um that rubric BS that components of the lesson math discour is talking about math using the language of math representation using um strategies to represent math
032today dropping in my watch but they were using the different um cubes represents place value and um and then student goals standard think students know what the goal is they know what we're trying to reach so those are some things that we are looking for and the staff is well aware of that um but again so the guiding Coalition at this point we everybody has seen their data I have encourage grade level teachers to look at it together there are reports that um you have to pave I want to be sure I'm caving a path where you talked about PL for acceptance of looking at something and asking why and not and taking it in and trying not to take it for personal because it can be it can be pretty tough you know and
033I I think I want to make sure we're asking why and then we're asking what can we do to improve it and continue to push ourselves and be Learners so right now myself and The Guiding Coalition is really working to plan that out we are going to do a data dive as a um school with math and with reading actually April 19th I'm going to take the morning or it's late start to do that with staff and then I'm I'm going to have to set some rules and Foundation to make people feel like okay let's look at this and let's look at it with our eyes wide open to see what we can do to improve there are some exciting wins in this data and then there are things we need to work on and
034that's okay um we're going to keep moving forward myc excitement is to see I'm really curious how is is what we're seeing in our data going to align with the results we get on osas the State Testing that'll be very interesting to see so um we are going to keep moving forward with that if you look at my um scorecard with English language proficiency you know that this year we changed our schedule so that we could Embrace students and language and we didn't just do that for our English language learners we did that for everyone we're hoping it impacts our um Ela assessments we're not hoping I hate hoping anything we are strategically planning to push forward and improve our Ela um results this is probably some of the most exciting information um our students
035are really doing well if you I look at Maps but it's really the pair data assessment but you can see progress is being made when I met with with um Mr Holman uh will hullman he was telling me that um we'll probably beat our goal um for students who are you know right now we said our students only 2% of them early on were ready to take the um elpa test and be profi with and pass with proficiency now we're up to eight and we're continuing to push that further um and then my last I'm just like Erica said we're in the midst of doing Desa so I don't have extra any additional data at this time the window closes for the Desa in um a couple weeks right for spring break any questions for
036me so for your math goals you had that red where unpack yes tell me a little more about that sure um so as you know we've created that projection map it's the kind of the pacing of our standards but we want to make sure that we the teacher not only understands the standard but has a learning Target to go with it and currently teachers have done that on their own and I when I walk in and I do um an observation you can see the targets but I'd like them to be a little more in sync um we actually found this really great AI tool that helps you unpack we're going to play with it this spring just see see what happens with it and then what's kind of cool is it allow it breaks
037down the standard teachers can dive into that but it also breaks it into student friendly so we're going to play with that so we we haven't quite dove into that although teachers have done it on their own I just would like to do a kind of a calibration together of what does a standard really mean and what should a learning Target look like is that for this year or for next year this year we're going to do that this spring one is you had like for the second term 20% is that like what is your end goal for the end of the year it's 20 now um oh you're talking about for provide special development or somehow yeah yeah so my end of the year goal you got to flip to where I said the
038average student who meets or exceeds in math grades 3 through 8 and 11 will increase from the 27 to 31% okay so yeah and remember this is an the I already diagnostic is our indicator assessment it's not the osas you know our thinking is um as we score you know score higher I want to know what the correlation is between osas and I I mean they they claim is great and I think it is great but I'm I'm just looking forward to experiencing that myself thank you yes any other questions all right right thank you so much for your report yep thank you Mr Taylor good evening board chair board superintendent so the first goal is around attendance we are cumulatively at 93.4 7% we'd like to be up about a percent from that but
039I think that we've milked a lot of what we're going to be able to get out of there we've had quite a bit of sickness over the December January February time frame I would imagine we'll probably pick up another half a point there as we head into the end of the year but my guess is we're looking at about 94% for the years we had on regular attenders however and I've reported on this a couple of times I'm very happy about this statistic by the way regular attenders in the Oregon system last year 66% so we are currently sitting at 81 . 37% with Ells at 83.33% Hispanic at 85.9 4 GRE reduced at 78.1 16 and sped at 73.08% and some of the activities that we're going to do to connect with our students
040are reading coming down and reading to the element kids so middle schoolers will have two sessions one session can't get away from that one session we're going to do a a kind of a rockus assembly and then we'll have two sections of connections coming down and reading the elementary kids chess cooking nature walk smoothie making and pickle ball are some of the selections that we'll be doing during those belonging sessions in addition we are up from 85% last year end of year to date we've had 88% of our kids participate in some kind of extracurricular activity we think that will go up on its own uh because we have track softball and baseball coming up and we'll probably pick up a couple of extra kids there as well that's what I've got questions no thank
041you so much all right this is Brendon back yeah third third time um I also had a graduation activities did you see that in your packet okay looks good just want to make sure you had it before I shared it with parents okay on to my report um do you have academic Excellence okay um I love this report I that we can color code everything I in JFK because there's nothing red we're on track is um the math goal uh was to be at the 30 excuse me the 48th percentile with our math assessment for Math and we uh were we moved up to the 39th so we didn't move it's hard to move percentiles because everybody else is growing with you so um and then the map lady visited and she's like you're crazy
042I saw this go that's not happening I was like I don't know good to me so um we'll keep aiming for it but um we have looked at our math data we'll be sharing it with um parents at conferences so um yeah great tool there we're hoping to also implement the assessment tools that are available in the new math curriculum um next year with a little bit tighter of a of a focus on the what the assessment tools tell us or don't tell us um and how they might interact with the with the map data and the OAS dat uh English language proficiency really good news to report there 30% of our students the goal was to have 4% of students having a four or higher in both categories and according to the assessment data
043we have 30% so it's a really big green I wish there was like a brighter green or something could be really exciting um on time graduation also good news to report there we have 84 % of students with passing grades in um in the group that we're tracking with that for on time graduation um and then ninth grade on track is the last metric there uh good news to share there but it just we didn't quite get our get up to the goal so 88% of our freshmen are on track to get six of their high school credits by the end of um the school year so it's great there yeah look the positive though that is positive well I know but you're like Bo we're not there yet but like you your goal was
04485% right in the fall you were 12% behind and now you're only 2% behind hey that's great so you got posit double positive thank you for helping me with that and it's like less than one student you know one student went so it's just like one student matters the starfish story anyway okay thriving students is our next one that we're looking at we don't have the um actual assessment done that happens in April so we're hoping to see 50% agree or strongly agree with with um I feel like I belong at school that survey so that survey and that question are are what I'm looking at for that metric that's why the asterisks are there we haven't done that survey yet however we are using our Desa data we finished our Desa and um I
045don't know with Desa what I can tell you is that in the fall there's um all of these competencies and there's like how what percent is red and what percent is um green and what per no what percent is blue and what percent is green and then the same thing for winter and there's a lot less red and a lot more green for winter so yay us I think we're on the right track and I am really hoping that we see um a higher percentage than 50% for students feeling like they belong at school and if we don't that's okay there's work to do questions can I ask you yeah so yeah 40% right that was your goal and you're at 41 and you wanted to get up to 50 so what are you doing
046between the fall and the next time you collect your data like what are what are the things that you're doing in school to make kids feel like they belong at school yeah the Desa data gives competency um based information and so I made a video for students that uh advisor showed an advisory that sh said here's what Desa data shows you just finish this assessment here's what the results look like and so here's what you'll see and so what I have planned is um lessons in advisory that focus in so for ninth grade advisory I'm looking at where the ninth graders need to grow the most and I'm pulling lessons from the Desa system for advisors to teach in in those open spots and advisory so we do focused instruction and that's by grade level
047so I do diff you know different for 10th grade different desence for 11th grade and what else culture work there's always culture work to do in a high school we talked a lot about it at guiding Coalition today about what do we need to do as adults to model what we want for students um so we had some really good conversations that were hard because it's about social connections and who do you feel connected to and who do you want to do extra stuff for who's your friends who doesn't it matter what does it mean to be a good colleague so culture work is at the heart of it as well as the targeted lessons thanks for answering that sure any questions no else okay thanks everybody thank you thank time for the budget report
048all right okay I'm going to do my financials first and then I have another report that didn't make it into the packet um that I'll send to you after okay so uh first off Food Services um our food service fund um couple things to note um our increase in the 32.99 other restricted Revenue that is because we got um that CI quarterly payment for the first quarter um of the years I believe that was of Summer through September um so we got a boost there the other thing to note um when I was um kind of recalibrating my financials um for the rest of the year I noticed that where um in under period 12 where it says inter fund transfer that originally was saying um 89,1 142 and that's because that's what we transferred
049last year and I didn't catch that we weren't transferring that much this year we're actually only per budget as of right now transferring 50,000 so I lowered that amount so that's why you'll see when we get down to the bottom that our uning fund balance now is trending negative so once we get a little bit closer to the end of the year we'll have to see um how much we'll get from those quarterly payments um and see if we might need to increase um the budget transfer um for next year that I have already projected that we're going to start out with a higher um amount just you know unless the state does something different with um the funding of food um stri wide so or Statewide I should say um and then moving down
050to um expenditures we do see an increase in salaries and benefits in February due to um insurance we pay out HSA bonuses and we pay out um insurance uh opt out bonuses for the folks who don't have insurance they do get like a little bit of a bonus and then the rest of expenses are pretty um typical for the month so you can see right now we're trending um with a a month end fund balance or for the year 31,2 negative um and so again we'll reevaluate once we get a little bit closer but I just wanted to call that out so you could see why we went from positive last month to negative this month any questions on this one I I do see the Food Supplies line the 450 line it's kind of
051a little all over the board and the next couple months you have much lower amount than what we've been spending so there was an increase because we um there was an issue with the way the payments were being credited so we had a credit so we'll see a little bit of a drop um I also talked to sty um we we're going to we have a food kind of like a reimbursement from Bond because we had that food um that spoil so that we'll go towards um the food costs um and then also St kind of talked about um because we are trending overall over budget um really trying to button down um what can we where can we save over the next few months so it's kind of it's a goal combination it's like
052a goal for us to lower it as well as um we do have the money from the bond that's going to cover with food foilage so any other questions okay all righty so Financial summary um let's see what I okay so normal month in terms of um Revenue um we got our last normal so to speak State School fund um I I'll talk a little bit more about that in my business manager um slides but you can see um what they're projecting is uh that we're going to get about little two about 200 a little less than $200,000 more than what we started with um our ADM is not going to end up as high as what the state is saying it is today so we won't see quite as big of a boost um
053and so when that recalibration comes out next month then you'll probably see those next um April and May's numbers go down a little bit but um I just wanted you to see what the state was projecting um for us um they're saying our ADM is around 916 and I think we'll end up about 9:03 um based on what our current enrollment is so we'll see who wins but I think it's going to be even though that's not really the winning um so total revenue is 69564 and then expenses um always a little bit higher in February February just like I explained for the insurance bonuses um a lot of um health savings account and then also we have our Sports um stiens that get paid out in February for winter so um right now we
054are trending at one little over 1.5 million that is um my goal is to keep it there that's really what um for Budget purposes that we need it to be um but as of right now for the budget I'm I think you'll see in the next uh slides that I go through um we're conservatively budgeting at 1.3 for um an fund balance is there anything that we are doing as a district from this point forward because our EDM you believe is going to be less like you said you feel like you're going to win that one even though that's actually a loss right right right is there anything that we've put into place like as a district to kind of like hey we need to cut back in these areas or not yet well so
055we so it's it's not a bad thing because we're actually getting more what we budgeted we budgeted at like 8.92 so we actually are getting more this state school fund um than what we budgeted for okay so that's a positive it's just not as much as we were hoping it would be um you know when we started out the year we saw that influx of enrollment we thought oh we're going to have like a $200,000 swing in our in our um favor but because we've now lost those students we're only getting like a $70,000 swing in our favor so okay we we are shortening um or we've now stopped um like start wrapping up expenses for the year so those types of things that we typically do this time of year but nothing specifically because
056the ADM is not it's not a negative thing for this year so just not as positive as I was hoping would be so any other questions on this one okay so I just have a real quick presentation um for you guys we um we have some preliminary information that we received from um the state and um I just wanted to kind of we plugged all the information in and I just wanted you to see what where we're at with um budget okay so for finishing up um oh why is it not showing just a second okay so um for this uh oops I missed the first okay finishing up 2425 so right now we are on track for revenues and expenditures um like I said before I have a goal of $ 1.5 million ending
057fund balance um and uh we're planning on cutting off spending next month in April and that just helps with carryover and and really getting an idea of what that's going to look like um to put it in perspective if we end up with um the goal of 1.5 million we did spend down about $400,000 our fund balance we did end in 2024 um a little over 1.9 um and so that's something that Rachel and I have been talking about um and addressing um because if we continue to use our ending fund balance we're deficit bu uh budgeting and so we want to kind of get away from that not kind of we want to get away from that um but obviously right now our state school fund and our grants are just not they're not
058paying for all of our expenses so we are having to use some of our ending on balance by goal um over the next few years is to increase our um our Reserve I think right now or right now it's 4% is to start increasing that year-over-year so that that number gets a little bit higher so that we can feel more comfortable about us using our ending fund balance to budget and ensuring that we have a nice Reserve so that's kind of where I I see our future um but we're you know we're aways yet when we um talked about this this um with the policy U making group if we had increased any more than the 4% um then we wouldn't have been able to balance the budget and so but that is our goal
059is to start moving um towards that direction um so admw is higher than what we estimated for this year's budget so we budgeted at 892 we're currently at 9115 and I'm estimating um 903 which is probably what we will end up using for next year because I imagine that our admw will we'll use the best of two years and so 2425 is going to be better than what our ADM is going to be in 2526 um so we'll use the higher of the two which means that right now we're budgeting based on 903 so unless we have an influx next year of transfers in just looking at our enrollment and Kinder coming in and Senor leaving um we won't see an increase um in involment and so I already kind of alluded to this um
060but about $180,000 um is what we were hoping to see for our increase it'll probably be closer to the 70,000 still an increase though which is you know always a good thing um so budgeting for 2025 26 like I just said we're going to budget 03 which is using extended ADM which is basically using 2425 assuming that's going to be higher um our 25 26 uh State School fund increased based on what the governor is saying today today it's going to be about uh $522,000 of an increase um over our what we budgeted for this year and um looking at actuals it's only about a 447 per or excuse me $447,000 increase over 2425 actuals um and that's based on um the what I think is going to happen not um what they think is
061going to happen general fund Revenue increase overall is about 433,000 or 4% and why that number is actually lower is because you'll see on that last column on the spreadsheet where it says proposed beginning fund balance we budgeted at 1.5 last year we're budgeting at 1.3 this year and unless we see a real sharp increase in any fund balance then then we maybe we'll bump that up and so when you when you take away the federal funding that we received last year as well as the lowering of the beginning fund balance that's why we're only seeing that increase of about 433 or 4% and then our general fund expenditures are increasing about 642 th000 or 7% so you can kind of see right there like that's that's the Gap that we have um and we're
062um strategically working through how to get through that Gap uh I want to be clear though you know we're not looking at um you know like cut or anything like that at this point um we're just um laying it all on on paper this is worst case scenario and then we're working through what are the different things that we can do um to get through that um other important things to note our Saia allocation um again let me back up again this is as of today these are preliminary allocations that came from the state um the budget has not been determined by the governor since these allocations came out we've had positive budget news come out you know um and so but also the Governor is pretty clear about the fact that she's not really
063wanting to push any more money into the school system that she feels good about the number that we've seen um and so there's a lot of advocacy going on right now um but it's really going to come down to um you know what their revenues are at the state in the end and and how much she's willing to um put towards us um but anyways siia allocation $771,000 that's actually a decrease of $2,500 from 2425 allocation um High School Success is um 219,000 um that is an increase of the allocation but it's actually a decrease overall because we had money left over from uh 23 24 so we actually budgeted um in high school Success this year with like closer to 240 so it is an overall decrease early literacy allocation um 59,000 and that's
064a decrease of about 1,900 um and just to put it in perspective these top three here um they make up about 15 to 16 employees salaries so and benefits not necessarily full FTE excuse me sometimes it's half 15 um but it's 16 bodies just goe of put that into perspective um so the the the part that's that's hard about these allocations is that when it is based some of it's based on salary benefits as our salary benefits go up 7 % the allocations are not going up that much and so you know we're having to look at um not people but what things can we take out of those budgets and then our federal grants they're still really uncertain and we're doing the best we can to draw down what we have now um and
065um they really don't have a lot of guidance for us as of right now with the federal grants unfortunately um any questions on this oh I should back up too and say when we're budgeting for supplies materials expenses all of that all of that stuff is status quo the only things that we're increasing um we know insurance is going up we know um and it's significant enough that they can't be absorbed someplace else um so we know that's going to um uh go up as well as um really actually that's the only thing that we're really going to be bumping up in the budget everything else applies materials or status quo so we're not looking at doing any sort of increases in those areas obiously Christie for this budget year do you have a ballpark
066of what we have uh as far as an expectation of federal grants for this current school year we're in they haven't really said us any said anything to us what we I typically budget for is status quo I just assume that we and that we get what we got the prior year what was it oh like what our amounts were yeah grants um I can tell I can send you an email with the the various ones um I'm just yeah I don't recall how sizable it is oh well okay I can tell you just like off top of my head title one is about 140,000 um we pay for a few employees out of that um title four is 10,000 title three is usually somewhere in there between 10 and 12,000 and then title two
067I want to say is like 25,000 um and then ID 200ish yeah and and then we do have idea um which this year I want to say is like around 160,000 and that P for of our out of place out of school yeah so yes those if we were to get Federal funding um that would definitely not significant would be significant thank you that that helps okay my bra process yeah yeah thank you okay any other questions on this so this isn't a bad thing this is not Doom and Gloom I don't want that people take away from that I just want everyone to see the first kind of blush of what we're dealing with here and um we're at the drawing table trying to figure out the best things um to do for the
068District board so so what you're really saying is is that we're doing flat budgeting as nothing's increasing even the 70 because we don't really know where everything's coming so what we're doing is being conservative and just looking at what we got and we're not thinking we're going to get a whole heck of a lot of increase of anything right right yep exactly any other questions um continued appreciation I just am always appreciative at how clear you make this stuff yes because it's not clear you yeah appreciate your report y thank you all right superintend sucky report just G help me out later with the district scor card all right so good evening chair fou and members of the board I have a pretty short report tonight because there's more coming up later in the agenda
069for us but tonight's topics as always student enrollment transfers in and out uh a little information for you about the staff experience survey that was open for staff in January and a very brief Bond update so we've had zero transfers in or out since the last board meeting and we have dipped by one more student since the last four Mee are there any questions on no okay so the employee experience survey in many ways is similar to the parent caregiver experience survey that you uh were information was shared with you a couple of months ago about that uh the employee experience survey opened on January 6th and closed on January 21st uh a year ago we had 74 participants this year we had 55 so we're digging into why that is the case and how
070we can better align next year but with the 55 participants that we got we we got great information uh there are 15 questions for the employees to to answer and respond on to questions are rated from one bean low to a 5 Bean High looks similar to this these are three actual questions from the survey I feel supported with good processes and the appropriate resources to do my job I receive feedback in my strengths as an employee I feel supported in balancing my work responsibilities that just gives you a flavor and each question has an average this was one of the final questions I feel a sense of Pride when I tell people where I work the average score on a scale of one to five was a 4.22 which is actually pretty high uh
071the survey has an overall average as well a year ago the average survey uh score for for staff was 3.76 this year it's 3.83 so we're moving things along it's an improvement it's good thing as you know and you'll hear more about tonight on the district scorecard there is an annual measurable goal for the employee experience survey the mean score for the employee experience survey will increase from 3.76 in the winter of 23 to 4.0 in the winter of 25 we didn't quite get there but again we saw it inrease survey roll out um very similar with staff as it was for parent caregiver the most important thing we can do is actually involve the stakeholders back in the survey results otherwise why bother to give a survey uh wanting to make sure that we
072celebrate the top three results and that we discuss the bottom three results and then eventually design an action plan for improvement because what we really want to know from our survey participants is if you had rated this a five what would it look like what is it that we need to start putting in place to get to get a different outcome a year from now the top result was I believe my work positively impacts those we serve and the lowest result I feel that organization level resources are allocated to maximize Effectiveness across the organization are there any questions about staff survey okay very brief uh information and also repeat information for you Progressive design build highlights on the bond St Mary's again the safety best tuule upgrading door hardware upgrades at the detention pond or
073the swell replace the library Carpeting and other interior improvements that's all part of progressive design build at Ms adding that security fencing again upgrade door hardware and interior improvements and then finally at JFK upgrading door hardware and interior improvements those are all Progressive design build and then a quick review of design bid build highlights uh sighting replacement that's the biggest ticket item we have uh exterior painting gutter replacement Plumbing fixtures access control and the security system upgrade at Mam's those new uh sharp looking new aluminum storefront entryways at the classroom pods plumbing and electrical upgrades roof repairs access control and a security system and then finally at JFK finally restoring two restrooms back to service replace in Windows uh in the library and sweet PE uh Learning Center down below pluming and electrical upgrades and
074also Access Control security systems budget update uh paid to date little over 3.5 million and we have committed to date almost 9 million we have a nice little interest that we have been getting from our bond so that's that blue blue uh line that we we like a lot we like to be able to see that and we're in healthy shape with the budget any questions I didn't want to steal Mr sher's thunder tonight so I made sure to keep it very very brief very good this this might be a question that I that bill could answer better because it has to do with the progressive design build highlights at St Mary's are we moving that attention pond because that thing is in the middle of everything like moving closer to the road no it
075would be very cost prohibitive to move there's going to be a really nice fence and they're going to put in uh plants and rocks and things inside the fence not accessible but there'll be a gate I think with a lck I know I just when you say we to add million bucks to the bond to move it cost a million dollars to move that am I understanding is that that system is hooked up with lots of other systems around there so it would be moving other things underground it's the city right it's in the spot yeah it is in the wrong like I like that moving that thing even though it looks like it seems like a small thing that'd be a big deal like that would be extremely helpful to get that thing to
076be moved yeah talked about that quite a bit just can't be done unless more huge budget it's it's very expensive it's very expensive I'm sure it'll look really good with the plants and stuff and the fence I'm a fence roof on the top of it so balls can no it'll work itself out other school districts have that also I know it's not the best iron F that's a good combination not IR it be chain something you can't no no bar wire this chain and lots of plants and you know and then eventually the fifth graders could use it as a science thing because it'll be animals in there and stuff it'll it'll be okay a million dollars is a lot of money we we I know it's not good but but a good question so
077noted and I think everyone agrees that it would be better if it could be somewhere else to be better but you know it's just a massive mistake of where that thing's at I agree massive mistake agree board member reports anybody have right no see nobody here in person Jo is anybody online that would like to speak to the board okay moving on to our action items first thing is the district calendar that was presented at the last board meeting by superintendent stcky no changes right Super SU same thing same thing same thing no changes no changes I mooved to approve the 2025 202 District calendar is presented seconded okay got moved in seconded any discussion okay all in favor passes unanimously okay moving on to the district annual Financial audit report from last meeting I
078move to approve District annual Financial audit report for the 2023 24 f okay move second second okay any discussion all right all in favor all right the JFK High School seismic Rehabilitation project for the contract brick architecture for that I move to approve the JFK High School seismic Rehabilitation project contract with brick architect okay got a motion do I have a second second moved and seconded any discussion okay all in favor all right the USDA food standards and selling of food items outside of the national school lunch program specifically at the high school any I have a question why does it have why do we have to prove it every year if it's something that kids at the high school do you changed a little bit okay is that just for this year or or
079I was just wondering this it's like a a thing that they do every year so I was wondering why would have to go to the board just wondering that's a good question and I can ask Stacy K about that my thinking the menu changes yeah do they oh they have to do it every year I'm asking why yes well I mooved to approve the selling of snacks and beverages that meet USDA and nslp standards at J second moved and seconded any other discussion no okay all in favor and finally on action items the appointment the superintendent screening committee members um yes still today sent us an email of all the committee members that applied we have nine people that have applied so we can choose to approve all of them we can choose to approve
080some of them like a lot of Cl involved and ren twoes that are like a lot of people I see it as a positive you're invol right I just wanted to comment really great that we had n folks wna help us and I really appreciate that we have staff from all three buildings and um strong uh engagement interest from community members and parents so I I like the like the mix who threw their name in the much appreciation I completely agree okay so if there's no objection and we'd like to approve all of them I'll accept a motion to approve all those that applied I move to approve all screening Panel App application submitted I'll second that okay moved in second any further discussion okay all in favor I all right all right Mr sheer
081thanks for being so patient in the audience so Rachel did take some of my info I was going to share but it's okay blow through this so Sean from otac gave the monthly report we have moved to phase two of the bond project in all the schools are continuing uh controls programming mechanical punch list and warranty warranty items that are being attended as needed so the one thing on the design build design bid build checklist that you didn't bring up was they're going to remove all the carpet in this hallways so we're going to clean that up because that can't help the germs being spread or whatever you know um another thing that I thought should be pointed out is uh the Energy Trust of Oregon funding that we've received I think St Mary's has
08226,000 uh Ms is 113,000 and Kennedy is 19,000 so I thought that was awesome that we've been going after those the so the benefit of having contractors and construction material salesman on our uh on our oversight committee is that we come up with some good questions I think we even rolled out the set of blueprints for the sighting and we and they had some great questions for the architect that Sean's going to take back and you know different things so we are truly looking out for the community and just wanted to let you guys all know that um St Mary's and M's will be shut down the entire summer so the phase two projects can be completed and that I don't know if that's going to be a problem for outside folks or wasn't aware
083that it was M's but I I know it was St Mary it is said JFK was the only accessible facility so maybe double check our notes's the free lunch program that's yeah that's what I was thinking we get it yeah so anyway um that's pretty much all I have any questions sa lunch I'm kidding yeah just come to our house I do have a question is the um part of the improvements in St Mary's the carpet on the walls in the gym is that is that on the list of things to tackle it is it's we're going oh I'm sorry yeah I think it is so go ahead you know you know what what they're going to be doing okay they're going to be putting mats all the way around the blue big blue mats
084the whole wall and so so are they removing the carpet above that too I'm not sure how high the mats are going to go but it's going to be carpet above that I thought they were too but I will double check it would be nice to get rid of that and what what is their theory behind putting blue mats all the way yes sound saf e to clean I every gym has concrete walls how gy have mats all the way around that's my question well like a like a Kennedy they're on the end well right because of basketball right and so you can yes you can put mats underneath the basketball hoops because of the continuation and kids run into to them right so the six well really only five because one's the stage I
085think they absorb the sound too so I don't know I will look into that middle school plays their basketball there so school kids that play their basketball games I get the mats on the thing but not been a lot of gy gyms and I really don't recall many that have mats all the way around all the walls besides underneath the basketball hoops okay so that's my that's my questioning like how much is are we spending in mats well you took the carpet off you have to put something on right but if we're taking the carpet off all the way up how high does it go all the way all the way to the top like almost all the way to the top I was just kind of curious is my is my w I bet
086for the next month we could come back with are are those things I was wondering those things are being discussed that one hasn't do you go into those details or not like detailed level at the meetings is where it sits yeah yeah all right so that's probably still something coming up for okay I've got it noted we'll get more clarification all right thank you very much sticking around and if You' like to leave you're more than welcome how much longer is it all right our district scorecard superintendent sui yes well I you've you've already heard from three wonderful building principles about the progress that's being made I I am not going to go item by item tonight you have it in front of you it's displayed here you see under under academic Excellence that we're
087in the yellow that means we're continuing to progress the numbers look look great uh both for I ready and for um m app for English language arts and our pair data for English language proficiency is great as well as very strong uh director Gordon gave her report about special education uh I I need to onra on time graduation you see that you've heard also from um from Principal Brendan ninth grade on track I think I approach a little differently than um Mrs Brendan did and so um my data doesn't look as promising but I think the it may have been how I asked my question of some of your staff members uh because I was looking for who had not passed first semester so that that I looked at the list and that was the
088percentage that I came up with and that's seven credits the on track data is about achieving six credits at the end of um your freshing here okay so definitely we'll see something completely different there at the end of the school [Music] year is there anything specific you would like me to talk about because I'm not trying to go fast it's just a lot of information continued okay thriving students boy the flu has really hit this this winter in a big way both for staff and and families and students and you'll see that our daily attendance is down just a smidge and our regular attenders is down even more but we're still on track to meet or exceed the goal so it's in the yellow and as you have already heard tonight the student belonging survey
089that is part of of uh or is coupled with Desa those are not they have not taken place yet so it's black because we're not giving them the assessment yet does that make sense okay any specific questions on thriving students no okay engaging family and Community Partnerships so um one of the the things that we're looking at is participation in unidos and the number of the average number of parents that attend our unido's meetings uh we have one scheduled to two nights from here so two nights from now and so we'll have more data um and so it's black right now we didn't have an event since the first reporting period Community involvement our schools do great work getting out into the community having our students out in the community but also having the community
090come to the schools it's just a great two-way uh partnership so you'll see evidence of things still continuing and then family participation uh We've improved there because that's what happens usually in the fall you don't have as many family engagement events but now we're on a roll things are starting to pick up and we're hitting that end of the year slam where everything is seems to be happening in April and May so that's in the yellow making progress any questions I can answer there okay uh safe and welcoming schools and departments the parent caregiver survey was only given once so it's blacked out for the rest of the year Safety Committee is improving we we're off to a bumpy start uh but now everyone is I'm happy to report everyone is doing their monthly safety
091committee meetings and having their quarterly inspections which is that's the way we want it to be making progress the employee experience survey that you heard a bit about uh in my earlier report making some progress there it's blacked out uh because we're not going to give it again spring and then the reunification exercise I am going to have to pass the Baton to the incoming superintendent on that one and I will just tell you with everything else going on it's just something that I wasn't able to pull up it's not not exactly a gift that I I want to be giving to the incoming superintendent I really wanted to be able to pull it off but it's it's not going to happen rather be honest any questions um on the uh staff experience survey have
092have you heard from folks about why participation went down year over year I need to do some digging on that I have a feeling that it was pretty stable in schools but departments may have been a different outcome so I'm going to go back in look at that think yeah yeah thank you for asking that other questions thank you very much hopefully you are seeing the progress that we are making all right all right moving on to superintendent evaluation summary I will read a letter on behalf of the board regarding superintendent Stuy dear superintendent Stuy it is with great honor that I write this letter to provide feedback on your performance from February 2024 to February 2025 on behalf of man Angel District School District Board of Directors I want to extend our deepest gratitude
093for your exceptional leadership and and a wavering commitment to our schools your Hands-On approach has been instrumental in driving positive change throughout the district from your frequent building visits and direct engagement with Bond contractors to your targeted instructional leadership and guiding our administrators you have set a high standard for excellence your ability to balance Vision with our strategic plan has ensured steady growth in student attendance graduation rates reinforce the importance of supporting every child and strengthen a foundation elements that will continue to benefit the district for years to come additionally your effective management of the bond particularly during the transition to a new project manager has provided stability and progress in our facilities and infrastructure your leadership in curriculum Planning and Development has also left a lasting impact the successful adoption of a new K12
094math curriculum and coordination of additional training of enhanced instructional quality your increased focus on talented and gifted programs and staff professional development has improved both student opportunities and the overall learning process ensuring that our district continues to grow and evolve in meaningful ways in Resource Management your financial stewardship has provided the district with much needed fiscal stability your financial transparency and collaboration with the business manager have kept the board and stakeholders informed and engaged your dedication to securing in District grant funding overseeing title 3 coordination and ensuring compliance with OD reports has been invaluable to the district's sustainability as we reflect on all that you have accomplished we are truly saddened to see you go you have shaped vagel School District in countless ways and we are extremely grateful for the dedication passion and vision
095you have brought to our schools while we will miss you we wholeheartedly wish you nothing but the best in this next chapter your impact here will be felt for many years to come with deepest appreciation on Angel school board so thank you superintendent sui appreciate it look forward to uh ending the the year on a on a strong note absolutely thank you anybody anything to that well said and thanks thank you for your kind and generous words all right our policy committee was back at it we have we only have two this month all centered around the medications we decided to Pace ourselves all right all right kind of went crazy earlier this winter so uh we're just talking I'm just talking about laws pertaining to medications because laws that have been recently passed now
096include short acting opioid antagonist of Aran so that's why these the AR and the policy are revised it's simply because of that law that now includes uh that fast acting opioid uh antagonist and because it needed to be Rewritten because of the laws there are two deletions as well so the old AR and the old um the old policy get deleted are there any questions that I can answer Bri was minimal changes it was like really hardly any changes no no questions can move it to a second reading next month all right moving on to the student representative so this time every year uh we put out the application for our new student rep to the board for next year it's going to I'm going to be working with uh Mrs Brendan um RZ and
097our leadership uh leaders to hopefully find us a couple applicants for the position uh it'll be sent out uh the day after spring break so March 31st and it'll be open until May 2nd is when applications will be due so J if you can find us uh a person or two to apply to the board and you can speak with them on your experience as well that would be fantastic yeah I will try my up utmost best in trying to meet all of your expectations and hopefully find someone who's suitable for this wonderful position that you have all granted me and I appreciate how much this experience has taught me throughout this school year and I'm grateful to you all for giving me this chance to express myself I appreciate that and I'll do my
098best thank you all right anything else okay meetings adjourned thanks everybody