001All right, I'll call this meeting to order >> and I'll start with roll call. Kelsey >> here. >> Blake >> here. >> Merl >> here. >> Alberto >> here. >> Jenny approved absence. Crystal here. If you'll join me for the pledge of allegiance. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All right. If you had a chance, I would entertain a motion for the agenda. Do I hear a motion? >> I'll move we um accept the agenda as presented. I'll second. >> So the first is by Glenn. The second is by Blake for motion. >> Any discussion? >> I wondered if we could move the HR portion to the regular agenda or
002if it's all right with the chair. I'll just ask one question on that before we approve consent agenda. >> Yeah, you can uh ask a question during the discussion part of the consent agenda. >> Thank you. >> Moving to a vote. All those in favor say I. >> I. >> Opposed. Motion carries. Public comment. I I'm sorry. I didn't look at our paperwork. Did we have a public comment? No. Okay. Thank you. um board communication. >> All right. Well, we it's that time of year where we are honoring our retirees and so I'm going to go in a slight different order uh than what is posted on our agenda. And so uh I'm going to uh start with uh uh honoring Hilda Gonzalez who is an EL instructional assistant. And so I have a a
003statement we've prepared here to honor Hilda. Tonight, we are honored to recognize Hilda Gonzalez and celebrate nearly three decades of dedicated service to the North Marian School District. For 29 and a half years, Hilda has been a trusted and valued member of our school community. She began her career with North Marion in 1997. When North Marian Primary School opened its doors, Hilda joined the staff of the new K2 building where she would continue serving students, families, and staff for the remainder of her career. As an English language assistant, Hilda played a vital role in supporting multilingual learners and helping families feel welcome, connected, and successful in our schools. Through her work, she provided not only academic support, but also encouragement, advocacy, and caring presence for countless students and families navigating their educational journey. In addition
004to her work with students, Hilda took on the important responsibility of serving as the district's substitute caller for several years before the implementation of the automated system we use today. This behind-the-scenes role required reliability, flexibility, and an unwavering commitment to ensuring our schools were staffed and ready to st serve students each day. Throughout her career, Hilda has been known for her dedication, kindness, and willingness to help wherever as she was needed. Her steady presence and genuine care for others have left a lasting impression on colleagues, students, and families alike. On behalf of the North Mary School District, we extend our deepest gratitude to Hilda for her 29 and a half years of service and commitment to our students and community. Her contributions have made a lasting difference and her legacy will continue to be felt
005for years to come. Please join us in congratulating Hilda on her well-deserved retirement and wishing her many years of happiness, health, and enjoyment ahead. >> Yeah, >> is not here this evening. and we do have a gift for her that we will get to her. >> Thank you. >> Now, we will uh recognize Don Marberry. Tonight, we have the privilege of recognizing Don Marberry and celebrating her 19 years of dedicated service to the North Marian School District. Don joined North Marian in 2007 as a high school home arts teacher and quickly became a beloved member of our staff. Throughout her career, she taught a wide range of family and consumer science courses, including foods, baking, culinary arts, and child development. Whenever the need arose, she willingly stepped outside her primary assignment to support students and
006colleagues, even teaching communication courses when called upon. When longtime educator Darilyn Johnston retired, Don became the district's sole family and consumer science teacher. Recognizing the evolving focus on family and consumer science education, Dawn took the initiative to seek out and implement the ProStart program, she invested time and resources transforming North Marian's traditional cooking classes into a career focused culinary program our students benefit from today. Her commitment to students extended beyond the classroom. Don introduced North Marian students to culinary competitions, creating opportunities for them to showcase their talents and develop professional skills. Later in her career, Don transitioned to the opportunity center where she continued making a profound difference in students lives. There she helped struggling students recover credits and stay on track toward graduate graduation. She brought her trade trademark creativity, encouragement to the role,
007developing traditions such as the top banana recognition program and cupcake Monday, both of which provided students with motivation, connection, and reasons to celebrate their successes. Throughout her 19 years at North Mary, Don has demonstrated an unwavering commitment to help students succeed. Whether teaching career skills in the kitchen or supporting students on their path to graduation, she has always led with care, compassion, and a genuine belief in the potential of every student. On behalf of the North Marian School District, we thank Don for her years of service, her innovation, and countless lives she has touch touched. We wish her health, happiness, and many years uh many fulfilling years ahead in retirement. And last but not least, Jill Collie. So Jill began her career with North Marion in 1995 as a records clerk, working just 15 hours
008per week. Over the next several years, her role evolved as she served in a variety of support positions, including substitute secretary assignments in both the district office and our school buildings. While serving as a long-term substitute district secretary, Jill discovered a natural talent for troubleshooting technology challenges and helping others navigate new systems. That talent led her to become the district's web master, managing and supporting all district websites. As technology became increasingly important important to the work of all our schools, Jill's responsibilities continued to grow. She became an integral member of the technology department, providing exceptional support to staff and students across the district for the remainder of her career. Jill's friendly smile, calm demeanor, and unwavering commitment to helping others have made her a familiar and trusted presence throughout North Marian. Whether the issue was
009large or small, staff knew they could count on Jill to show up with patience, expertise, and a genuine desire to help them solve the problem. Even making screens kind of work out those things. here tonight. Uh her contributions have touched every school department and classroom in our district. Through decades of service, Jill has helped North Marian successfully navigate tremendous changes in technology while always keeping people at the center of her work. On behalf of the North Marian School District, we thank Jill for her dedication, professionalism, and countless contributions over the past 31 years. We wish her all the best in her well-earned retirement and the exciting new adventures that lie ahead. Joe Collie >> Hi. Thank you. Thanks for being so You're welcome. There you go. Thank you. Yes. I hope it's so much fun.
010>> Any quick story >> like >> you could do what you do maybe the craziest technology challenge you ever encountered. >> Oh yeah. Um my one of my favorites uh teacher was you know how it says um Microsoft prints printer or whatever it's a phantom printer like if you want to make a picture of what you want to print um he didn't have the printer that he wanted so he changed the name to what he wanted like HS- room 5- Oops I just gave away who it Anyway, yeah, he he just changed the name of it and and so when I went to help him print, I'm like, well, this just wants to make a picture of the print. It doesn't want to send it to a piece of hardware and I I just couldn't
011believe what he did. >> Things like that, they're they're they happen all the time. >> Yeah, probably not the same ever any day. >> No, it doesn't. We call those ID10 errors. >> Can you Can you picture? Do I need to write it on the board? >> All right. High school ASB. Hello everyone. I'm all by myself today as Dares has graduated, but she's on to bigger and better things. So, um I am going to be talking about stuff that we're excited for for next school year, how this school year went, and our new ASB and class positions. Um I am this uh upcoming school year's new ASB president. And um ASB vice president is Vanessa Trulo. She is a she's going to be a junior. And then I'm going to go by presidents because
012we have well we actually did things a little bit differently this year than last year for elections. We had a whole bunch of descriptions on what each position did outside of Miss Bailey's classroom in the high school. And um you would get a different form based on what you wanted to do and um if you ran against somebody, you would have to um send in a speech to be and they would decide based on like your GPA, how you've been in school, your overall performance. Um, so these are some of the positions that I'm going to be reading off that were offered for an application at high school. Was elections coordinator, athletic rep, mascot, school spirit, historian, assembly coordinator, service and outreach, social media communications, and general member. Um, and then we have our senior
013president, which is Christian Delgado. We have our junior president, which is Mara Baras. And then our sophomore president, which is Mercedes Valerio. Um, freshman have not been determined yet. Um, they did get sent a form and I did go over and talk to the middle school about 2 weeks ago to tell them what it would look like. Um, teachers recommended certain students for certain positions and the teachers at the high school determined the overall outcome of that. Um, senior awards was a thoughtful evening. Our seniors receiving financial support as well as wishes for their next adventures. Um, being in such a phenomenal facility, the rain didn't affect our graduates on Friday, which that was something really cool to see. Um, our band deserves a shout out. They played a few times during that, which is
014really cool also to see. Um, we talked a little bit about ASB elections. We're super excited for the upcoming sports that are coming up. Um, football season, Friday Night Light, soccer, volleyball, all that fun stuff. Super fun. Coming up in October, we have homecoming, stuff like that. Um the clubs did really well. ASB did really well this year. National Honor Society. Um Key Club doing their annual blood drive. They have one coming up I believe June 27th. Um and then Big Brother Big Sister had an endear party. We went over to the primary school and just blew bubbles and played shots with the little kids. And then we're excited for next year is we really um like what we did for homecoming. We had our group volleyball and then we're expanding it to have a
015parade I believe this upcoming year which will be really cool with all the districts. Um pep assemblies are going to be something super important that we're going to try to do um once or twice every month for different sports and just to get the school excited for more spirit points. Um and ASB is trying to get a class for this school year so that way it'll be easier for just for us to decide and prep things throughout the year. So yeah, that's what's on agenda for this upcoming year and next year. >> Excellent. >> All right. >> Thank you. >> Yeah. Thank you. You will not be bored. >> And you can take the summer off. We'll let you have to come to these meetings in the summertime, but we'll we'll look forward to seeing
016you back in September. >> Yeah. Thank you all. >> Bye. Thank you. >> Thank you. All right. And then um acknowledge that we have summer meals in the park. It'll be at Riveness Park in Hubard on Mondays and Thursdays and Chateau Properties and Woodburn on Mondays and Thursdays. Details are available on the website. Uh moving on, we'll move to the consent agenda. I'd entertain a motion. >> Do I hear a motion for the consent agenda? >> Do you have a question that's going to be presented under >> in the discussion piece? I'll make a motion that we um accept the consent agendas presented. >> Do I hear a second? >> I'll second. >> The first one was by Glenn. The second one was by Kelsey. Discussion. >> I have one question. Soccer coach, how are
017we doing? Uh, boys soccer coach we have hired, but if it did not make its way onto the agenda on this agenda in I'd have to go back and see. So, you're it must you've brought this up before. We have hired a soccer coach. Um, and it was the our previous assistant coach. Um, so but uh if it didn't make it onto agenda, we need to we'll need to catch that up. So, it's the same coach we had last year. >> No, no. So, it was assistant It was the assistant coach to to Raphael. >> Okay. >> I think his name is Beto and I'm not sure his last name. >> What's that? >> Delgato. >> Okay. >> Roberto Delgado. >> Yeah. Okay. >> Yeah. >> He does exist. >> Yes, >> I know the
018name. >> All right. Excellent. >> I'm glad to hear that. >> Yes. Y >> Okay. And we also hired a cheer coach today. >> I was kind of disappointed. >> That will be on that'll be in two weeks agenda. >> I was kind of disappointed. >> Yeah. >> A big job. >> Yes. >> All right. No more discussion. We'll move to a vote. All those in favor say I. >> I. >> Opposed. Motion carries. Next, we'll move to the budget hearing. Now, do I need to open this? >> At this point, we open the budget hearing for public comment. Okay. >> Just want to make sure. So, we'll open the budget hearing for public comment. A public hearing provides opportunity for public comments on the 2026 2027 approved budget. Board members and budget committee members
019will not respond to public comments. The board will now take any public comments regarding the North Marian School District approved budget for the fiscal year 2026 2027. I'll give it a moment. We have any public comments online? No public in person. All right. Okay. I'll close the budget hearing hearing no public comments. So I will now open the floor for board action. I'm looking for a motion for resolution number 0608 26A adopting the budget imposing tax and categorizing tax for the 2026 2027. Would you like these motions separate or all together? >> I think we have a blue text sheet that uh it's going to be one one motion. >> Excellent. Do I hear it? >> I move that we approve resolution 060826A for the 202627 fiscal year as follows. Making appropriations as shown adopt
020and adopting a total budget of 42,363,162 for the 202627 fiscal year and imposing ad valorum property taxes for 2026 2027 at the permanent rate of $3.333 per thousand of assessed value and imposing $2,468,242 in tax excluded from limitation and categorizing the tax as indicating indicated in resolution 06826A for the purposes of article 11 section 11B. Is that right? >> Yep. >> Okay. >> Do I hear a second? >> I'll second. >> Glenn made the motion. Kelsey seconded. Any discussion here my ignorance but is resolution 060826A. What we have here in front of it. >> It should be this and it should say resolution 06. >> Okay. >> Yeah. Say resolution >> there. All right. Thank you. That's >> I think that was the question. >> Okay. Well, >> the budget discussion is closed. Moving to
021a vote. All those in favor say I. I. >> Opposed. Motion carries. >> All right. The next item uh that we're asking you to vote upon is to ratify the UNE contract for 2026 through 2029. Super excited to have a three-year agreement with our teachers union. Uh you've heard me say multiple times that uh this process was highly collaborative. uh professional on both parts uh by both parties even when disagreements are uh happen which they by the nature of uh contract negotiations and collective bargaining conflicts are going to happen uh but I will say that uh there wasn't a single problem that we weren't able to better understand each other uh and come to some agreements um even within the final stages of trying to hit that last little thing that we were trying to
022work through uh I think both parties were looking to say build trust with each other uh in terms of especially kind of the work year workday article uh we did some things that I think helped build trust with the union so that they felt comfortable in adopting that particular article as an example and even afterwards uh we were able to work collaboratively to develop the the uh what's called the redline version that's linked on the agenda uh because we did a lot of work in rebuilding a new contract contract that hope is going to be more user friendly for all of our teachers and so and really credit to Dez uh for working with UNM and developing that and so um very excited to ask you to vote to approve uh this collective bargaining adopt
023this collective bargaining agreement that will go into effect July 1st, 2026. >> Okay. >> Do I hear a motion? I move that the board approve and adopt the collective bargaining agreement between the North Mar School District and the United North educators for the period of July 1, 2026 and June 30th, 2020. >> Do I hear a second? I'll second. First by Blake, second by Kelsey. Any discussion? All those in favor say I. >> I. opposed. Motion carries. We're gonna move on to business and budget. >> I would just say like to interject. Thank you for >> Yeah, they did fantastic. >> Thanks. Thanks for the work that was put in on. It was really It really was um a good process and kudos to how it was executed, how it was brought together. So, um
024I've seen some ones that were not as tidy and this one was very very specially done and >> yeah, >> just kudos to thank you very much. It is a lot of work. It's and I just want to say that it really is extra work on our teachers. They teach all day and then have to come ready to do that. And they were the most organized uh group that I've ever sat across the table from in their preparation. And that just makes it the process. I mean, again, you're going to have conflict, but it's even worse when one party's not ready. Um, because then there's frustration and they were always ready. So, but thank you very much. >> All right, moving on. Business and budget. >> Perfect. Thank you guys. So June is is kind
025of our I I I call it the harvest month because everything it comes right down to getting it wrapped up here in in June, but we're entering the final weeks of the of the fiscal year, working on our year-end financial activities. One piece I always like to bring up in June, just to kind of emphasize the gravity of it, is due to the unique way that uh school district payroll is run, 25% of our annual payroll is going out this month. We have uh most of our employees receive 12 checks a year. Three of those are paid out in June. So, it's a very very heavy lift. Uh and uh definitely a cash flow monitoring uh month for sure. Um in addition, we're actively working on our grants, closing out our grants. We have a
026year-end state reports for enrollment and a number of other pieces. And then also uh wrapping up our interim audit uh which is the midyear and I midyear is not an appropriate term but it is a a audit that is done in advance of the final year off close out so that we are uh able to streamline that process. So I'm going to uh share a brief uh presentation here and um just highlighting a couple of of pieces from the monthly financial report. Uh so we are uh trending positively in our revenue at this point. Um this excuse me this slide is a snapshot from the financial report showing where we projecting each of our uh different revenue buckets to end up. Uh right now I am projecting that our revenues will come in above budget
027by $474,000. Again, that is a a positive variance uh from uh where we had budgeted and uh very pleased with that. As we've talked about, the current uh additional funds we're receiving for the transportation grant represent about 270 to 300,000 of that. So, that is a piece of that positivity there. The next screen talks about our expenditures and where we are uh within appropriations. The budget you just approved is approving how much we can spend within each of these categories. So, just like you did a year ago, you approved what a district can spend within each of those categories. At a recent board meeting, there was a request for a uh budget appropriations transfer, which is now why you see our variance is positive on expenditures, meaning we are coming in below budget in each
028of our appropriation functions. This is what the state mandates. We cannot overspend at these categories. The next slide though is then showing within those appropriations, what are we putting our money toward? So while our appropriations are what the state is looking at to make sure we stay within our spending authority within those activities that state calls them functions, objects are uh another piece that we use to just measure where our funds are going. So we can see that we are still projected to be over our anticipated expenditures on purchased services. And again going back to purchase services, this is insurance, utilities, transportation, and substitutes are really our big our big pieces in there. And uh while we are within our budgeted appropriations, even that move, uh we still have costs uh in excess of where
029we thought they would be for those main categories. That is not uh a a restriction or a consideration that the state looks at that does help us in our budgeting process as we go forward. So I just like to show kind of those two different ways of what programs is it going to but then within all those programs what is that money going out the door for. So at the bottom of each financial report I provide what is our projected revenue variance. Positive revenue variance means we are receiving more revenue than we anticipated. That was the number from the first slide. the positive expenditure variance, we are coming in under expenses by $97,000. And then our projected contingency, this was what the board approved a year ago that there was 1.276 million to be set
030aside. We have not touched that this year obviously. So when all those numbers are put together, today I'm projecting we could end the year at 2.658 million. the budget that has been approved uh and adopted, excuse me, I should say. Now it's adopted uh budgeted at 2.5 million. So, right now there's a positive swing right there that could help provide some additional breathing room for us in the next school year. So, I just kind of like to break that out for people so you can kind of see what that financial report is telling us um versus versus what we're uh where we we're at. When we go on to the next um piece, this is a sniff from the enrollment report that is in each month. And this is a report that I'm providing month
031by month to show the movement in our enrollment by grade level. And I will say um we were um I I will say I was uh surprised the movement between May and June was significantly more than we've seen in prior years. uh and uh this definitely definitely is a concern. On the next slide, I want to show you how when we're projecting enrollment, what are the things we look at? We'd like to look at we see what our enrollment is October 1st traditionally. We see where we are June 1st traditionally and we look and see what kind of change might we expect to see throughout the year. And we use June 1st because you've got seniors that graduate. you've got certain things that impact your numbers once June starts rolling a little bit, but we
032try to pick these days. And so when we're projecting enrollment, we look back. On the next slide, you can see that for this school year, my most recent projection back in February, which I have to submit to the state, I thought we could end 2526 at 1543. And I thought by putting in a two and 2.4% 4% reduction based on historical trends, we should be safe. Unfortunately, as you saw on the previous slide, we're at 1526 now. So, shown on the next slide. Um, oh, it did not update. I apologize. My image did not update. Um, oh, yes, it this one is the 1526. That that change from October to June is unlike anything we've seen before. And so that bottom row shows that back in February when the state required me to send in
033our projection for next year, I had used 1535 hoping we were going to end the year at 1540 something knowing that we lose a couple over the summer. Typically, as of right now, if that enrollment um comes in similar to 1526 in September, we are currently adopting a budget that may have revenue projections in excess of what we may see. So, while we just saw a positive 150,000 maybe on the ending fund balance, 10 students is about 120 to $130,000 lost. So, we're we need to be very cautious when we're start to see positive movement on one place because there are so many movements on the other side. And I I really just want to do this to help educate the importance of our programs and our investments in in this district to to to
034have kids want to be here, stay here. Um we can't help when families have to move for certain reasons. There are certain things that are out of our control, but but we really need to be very cognizant of of what we're doing to to make sure that this is the the district that our students want. >> I believe last meeting you talked about the kindergarten. You were happy they were already 92. You know where that's at now. >> I have not heard an updated figure. Have either of you. Yeah, >> but it will definitely be below our senior class. 30. Yeah. >> Uh we are Yeah, we were definitely projecting that, you know, that 40ish student change. Um the movement throughout this year um has been quite surprising. If we back up a number of
035slides, I was actually quite surprised when I if we go to the by grade that guy, >> our our change was actually across the board. We we went down four at the primary school, down three at the intermediate, down one at the middle, down four uh excuse me, yes, four at the high. So, it was kind of an across the board, you know, movement. So, it is possible due to the way the state rules regarding student attendance work. It is possible that we have families that are on extended trips and intend to return in the fall. We do have to remove students from our enrollment counts after 10 days of miss school. So sometimes these numbers are very fluid. Uh but you know we have to pick a point in time to take these snapshots
036and continue to analyze. So, you know, I I'm while I would love to see more students here for sure, um we will just have to continue to monitor this and it just outlines the importance of wise uh fiscal choices and making sure our spending is is really targeted uh to make sure that we can do the best we can with what we have. So, are there any questions on on those updates? I think one thing I could before you ask questions to add to that, you know, tonight we we honor Jill Collie and her retirement. So, one of the things that we're doing in that position, she's a te a tech assistant. Um, instead of filling that position with another tech assistant, we're filling it with what's called a data specialist. And one of the
037things, one of the primary things is really making sure all the data that we uh across all buildings is entered the same way, that we're tracking attendance the same way, that when students are absent for a certain number of days, we don't tend drop them until we've either received records from them. And I don't know, I can't say with any certainty that we have any consistency on how we enroll and unenroll students from one building to the next. And so our ability to have accurate information all the time, I can't say with any real reliability because we haven't had a person that oversees kind of the secretarial responsibilities. And I'm not saying like a secretarial supervisor, but someone who oversees that kind of work to make sure that all of the data that we are
038have in our system is accurate. Um, you know, and I'm not I'm not this this would just be what I'm about to say is a total assumption, not saying that this happened or not, but are we at a time of the year where man, we're we need to unenroll some of these students because we we're we're behind. And so this thing that maybe have been sitting aside got, you know, like a transfer request got finally we got to it because secretaries are busy this time of year. and and and that again that's just me making an assumption without knowing that for any factual it just having worked in buildings before and seeing how busy they get. Could that have happened? And if we had someone overseeing those responsibilities and checking in with secretaries and having
039some expectations around those things, could our data be more reliable? And also making sure some of these numbers is do we know why these students have left? And I know that that's something within our strategic plan that we talked about about having exit interviews. Not that we can always require people to respond, but do we know why they're leaving? So definitely some efforts for next year that we need to be uh attending to. And so that that data uh specialist position is posted and that'll be a position that we'll be hiring here uh early this summer. >> So more systems and process. >> Yeah. Yeah. >> Yeah. Anything else? >> I had one question. So, the savings we're seeing in making our ending fund balance better for this is are those one-time savings or those
040savings that will uh in the positive direction that will be ongoing. >> I see what you're Yeah. in it's it's both actually. So, some of the savings might be due to attrition. Maybe we have somebody who resigns in April and we say, "Can we live through?" Right? You know, can we can we save through that attrition and not fill that position for a period of time? I do I do want to be very um uh complimentary of our schools. The the consciousness of what we're spending our money on is is really appreciated and it is going to make a difference in a very difficult uh year or two to come. Uh and so there are some repeat savings and there are also uh just when when there's an opportunity that does not negatively impact operations
041or students. Absolutely. We're going to look at that. >> Okay. >> And similarly, and this also then joged my memory about the board policy that you adopted here a couple months ago around what is our ending fund balance. Well, we're not at the 10 the 10% goal. We're not at the 8% goal. So we will need to bring something a resolution for you. But I think one of the things Kim we did you did in adopting the budget is we put some aside but we also needed to spend some to keep operations going. So it's moving in the right direction but we certainly didn't save all of or we didn't save every every penny of it uh because we needed to keep operations moving. So >> I mean there just double it's double any two-year
042period here. >> Yeah. It just >> I'm just trying to Any additional thoughts on why three and a half%. >> Exactly. I I and I I want to say, you know, I was I was floored because in February when the state, you know, required us to submit our projections, we were at 1560. This is not in line um you know, with much of any anything I've seen. the enrollment uh uh report. I didn't put this on my on my slide, but I end up changing out the graph on the bottom, and it's the enrollment change by year of Sure. >> Yeah. And and it's, you know, you're looking at it saying, okay, so the red line, which was last year, didn't really plum. You know, you kind of we kind of have a dip around
043and I apologize, my weak numbers at the bottom are a little small, but around, you know, week 24 to 26, we get a little bit of a dip, but then it kind of plateaued. But boy, this year we we really saw that saw that dip there. So it's trend data is great until you have these anomalies that and without the exit data and without uh consistent data entry. Um maybe we don't necessarily have as many answers as as we need to be able to address this. And and >> is is there any exit data data on the 55? that scathered right now or is that not really? >> I don't believe they're >> not that we put together or we could try to put together to give you it. >> That's okay. Just trying to
044think having to see over double any two-year period. I mean, you can almost take a threeyear period here if you buy a >> question. I was curious how the waiting the ADM weight does that benefit us uh in our district because of our mix of students? How do we follow up on that? >> Yeah, our our um the the state pays schools additional weights or fractions of an enrollment if you will for certain uh certain populations. So, our special education population, our English language learner population. Um, so we do have a uh you know some some relatively healthy waitings in some of those, but there's also limitations. Um, the state caps the weights for special education at 11%. And most districts are in the 15 to 18% of students being identified as special education. Our
045English language learner weights are uh additional funding that is uh directed to those students. And so, um, we'll be talking more about that, I think, as time goes on. And, um, the the question you're asking could be a complex because depending upon which students are leaving, we might be losing more than 100% of a student enrollment. We might be, you know, if we lose a special education student, although we're capped, but some students are worth 2.0 ADM, some are worth 1.0 ADM. So depending upon which students come and go, it actually can swing your your funding pendulum greater or less actually. So >> So some of it's close and some are minor and maybe some of those categories cost us more than the additional >> 1,000% of many of our students cost us more than
046the additional funding that we received. Yes. Is there any way to compare to other school districts to see if that drop is in line with >> Yeah, the the live data is very hard to get um because uh this there's uh collections that are going in. We will be seeing that we would see those ADM collections. I think they give us preliminary data in January of next year. I mean that's so uh so delayed. But what what does make it difficult is every district in the state is sending in those projections, right? So we are all sending in projections and the state is saying here's what we project you'll get of next year's money. So right now, you know, our projection went in >> at we're at one thing. And so projections are are very
047tough until that actual data comes out, which is just um the cumulative ADM uh excuse me, it's a state report that we do on our final enrollments. Uh it's months before we see the full the full results of that statewide. Any last thoughts? I don't think we have a hand from Diane maybe on the number of homeschoolers over the years. You had some data from you might be interesting for Blake's question and you have it with me transcripts in all right let's move on >> district operations report you I gota get to my right screen my correct screen thank you >> Yep. So, we just wanted to let you all know there was a competitive grant this year for summer school. Um, the last few years for summer school, uh, it has been not officially
048competitive. We were told like we qualified and there was a set amount we had to apply for it or tell them that we were interested in and meet their expectations in terms of our occupation. This year it changed. So, we were competing against other districts and had to submit a budget. Um, and we were selected, which was fantastic. Um, the nice thing about that selection, even more so, is that the amount we were um granted, which was over $400,000 for summer school, we will get it every year for the next three years. So, with um the last few years with summer school, one of the hardest pieces is the state would announce how much they were going to allocate for summer school and we would start the application process about two months before school start
049ended. So now um and that happened again this year. So we are definitely in scramble mode because we weren't sure if we were going to get the money especially with it being competitive this year. But um next year we will have that money set. We can actually plan summer school in January and be ready to go. Um the programs are going to be run at we will have a program at the um primary school, the intermediate school and the middle school. We have it slotted to serve between 80 and 90 students. The focus of these programs are for literacy. That is the focus that the state has given us. So it is open to all students but we are specifically inviting kids and targeting students who are struggling in their literacy skills. Um and then
050it will be kind of a first ser first come first serve with those students having priority who have received specialized invitations. We have about 20 or so students in each of the buildings that we're specifically handinviting and encouraging to participate. Um the program will be three weeks. It will run from 8:30 to 2:00 p.m. um Monday through Friday. Uh we're going to be providing transportation for students, which is a big chunk of the budget, as well as meals, both breakfast and lunch um for students. And then the other component within the literacy is enrichment. So, we're hoping to get um we're partnering with the Woodburn Library. They bring a bookmobile and help kids get library cards as well as um doing some um field trips to local organizations. In the past, we've visited the Aurora
051Colony and the Malala Forestry Center, etc. So, really excited for this opportunity and be able to offer this again to our families. We know that summer school kind of serves dual purposes for our families. One is it is that enrichment opportunity, be able to extend our school year to um offer additional supports, but the other support we know is that for a lot of our families, they're working and this allows them to have some child care kind of built into their their summer plans, which is really important um because we know those costs can be um prohibitive for some of our families. So, we're excited to be able to offer that up. Um the other thing that we are working with the Wanet uh educational school district services is to offer our migrant school um
052again our migrant services. Um we are this year looking to more closely align those with our regular summer school so that kids aren't in a separate program but just integrated with the regular um program so that they are with their peers and um we potentially will be able to extend their day a little bit longer because of funding that the WESC will give us. Um and so we're excited to be able to partner with them again but we are looking for it to be a much more inclusive program to help our students. So we're excited for this money. Does that do anything with the transportation costs that keep you bus above a certain level? >> Means summer school is not eligible for just wondered how that work. >> No, it's completely separate and expensive. Like
053ridiculously expensive also. >> All right, there's that one. Any questions? >> Oh, how do we track efficacy? >> How well they do? >> Yeah. So part of um the requirement for the state is that we have to track data on it. We do two different things. One is we are using star data. So it's the same assessment um that we do during the school year. We use their spring scores and then we will compare them to their fall scores and see if we see growth for those students who use summer school and then we'll be able to compare those to students who didn't use summer school. Um and then we have additional embedded assessments that are part of the materials and curriculum that we use during summer school. Cool. Yes. >> If there the goal
054is 80, does it do you think you'll get 80? What does that look like? And does the the allocated funding there uh is it per student or is it if you have 60 out of the 80? What does that do? >> That's a good question. Um we don't know that yet. We don't know if they'll come knocking. So when we built our budget, we built it and said this is how much we going to we're going to spend and we plan on serving x number of students. And then we had to say this is what our per student cost would be. So I'm sure part of why we got it was because we were able to say, "Hey, we're coming in at this number versus this number." So a reasonable number. Um they we have
055not ever not served the number. Last year we actually had to cut um because they they had said this is the amount and then the next year they cut those funds and we went down to 60 kids. But we easily served 80 the previous year. So I don't anticipate there being much of an issue. >> So but summer school is self-sufficient doesn't touch the rest of the budget. >> Yeah. >> Well, we might look to see if there's some SR dollars because we need some additional instructional assistance. So we were going to look at that a little bit possibly, but I think we're able to make most of our like funding within it. Um the other thing I didn't mention actually that we were able to do with the budget is um we included jump
056start and jump start normally is a 4 day the start of kindergarten to count for the student. So we have to do at least 80 hours with our regular um summer school. For jump start you had to do 30 hours. We doubled the amount of time for jump start. Our kindergarten team was like I don't know. We basically said, "No, we have to make this happen because now we can use the state funding to make it happen. Otherwise, it comes out of our general fund budget." And so, we were they were able to give us a two-eek commitment and they were really like, "Okay, we will do this because this is an important thing." So, we're really grateful to our kindergarten team for coming through um and we're going to be able to do two
057weeks of jump start, which really for those kindergarten kiddos should be really, really, really um beneficial. So, and that's set to serve 90 kids as well. >> Thank you. Yep. And not to correct, but you said esser and I think it's s. >> Yeah. So wow. >> Yeah. So not that anyone probably knows what any of those acronyms mean, but just >> Yeah. >> Okay. Anything else before we move on? >> Okay. Moving on. Superintendent report. >> All right. So, we have linked a uh a two and a half three page two and a half page uh uh year one implementation guide for you. We're not going to read this word for word, but as we adopted our five-year strategic plan, we figured uh that we needed to be able to report out what's our
058focus for year one. And so uh the way this works going across is it talks about the strategic initiative and the actions uh the systems that need to be in place and then how we're going to measure that. And so what this provides for us and for you the board is really a checklist of the things that we say we're going to do next year and then how we're going to measure it going across. So I'm not going to go through this in its entirety. Uh I'm going to highlight a few things. So in the first one, this plus framework really is a reinforcement of our literacy and our focus on language act both language acquisition and language uh development. The plus framework is a is a um a strategy to help all students become
059better at the English language. So in all subject areas um so data analysis is another important one and um because there's a common expression out there that you can be data rich and information poor and so we have lots of data but do we know how to make sense of it and use it to make actions and so uh I don't know Jez if you want to talk a little bit about edge climber and elevation. Yeah. So, Educa is a dashboard tool um run by Renaissance which is uh who owns Star Literacies. So, a test that we use, but we can feed it additional data and then use it to track data. We use our comprehensive um district literacy grant funding to purchase Edge Climber. And the justification was that this is a tool that
060we can use to really monitor how our students are doing. Um, and so it allows us to um, put in key performance indicators and as kids slip below those, it will give us warnings like, hey, this is a kiddo that needs a different intervention. It allows us to track interventions. It allows us to track other types of data including discipline data, our test score data from the state, etc. Um, elevation is very similar but focused on our language learners. it tracks all the information about language development and then actually teachers can click on um a student it will say okay they're at this level with their language development and it will give them ways to adapt their lesson plans to better meet the needs of those students. So just those are two different tools that
061allows teachers to have really accessible data and uh good tools to monitor student progress. >> So in the performance indicator two improve student attendance and engagement. So, we're going to continue to um focus on on school attendance teams. Uh I I don't know if our teams were as um uh as meeting as frequently as they did my first year in the district, but I will say in looking at the attendance data as far as absenteeism, we haven't seen a big dip in terms of the absenteeism data, at least not across the board. Uh some schools did actually remarkably better. at our next board meeting in two weeks, we're going to give you a year-end data review. So, you'll have some attendance data there for that. Um, so, uh, the other one, performance indicator three, access
062to, uh, access to and success and rigorous coursework. So, uh, we're going to conduct a feasibility study. And so, Deb, do you want to talk about the, uh, report to the board in the spring of 20.7 because this is all your idea. So um as part of the the desire from the um team it was like how do we increase the number of upper level courses and um whether that is through uh we've used college credit now in the past we are using mama promise currently and there are other tools that we could be using. So, we're going to do a feasibility report, which means we're going to look into the costs um and the different courses that could be done, whether it's adding additional promise courses, are there other colleges we can partner with,
063how are our CTE partners um like how are our CTE programs partnering with colleges or universities? And are there other programs like um advanced placement for example that might be available to our students? What's the cost of them? What is kind of the demand on training? etc. Is this something that's feasible for us to look into? So, we'll come back to the board um with in the spring with like here's some proposals of ways we can continue to grow in those areas as well as how are we like as we grow it's one thing to add a bunch of courses, but adding courses that have four kids in them don't do us any good. So, how do we also create feasibility where we're creating good pathways for kids? what does that look like at the
064middle school where we're preparing kids for upper level courses once they hit high school and we are making sure that those classes are actually accessible to them because they're passing their classes in high school um and a freshman year especially so that they have access to them as they move up through the ranks. So as we move to the second page and uh focusing on culture and community uh you can see there that we uh want to refine our student management systems and I really think that middle area under you know you know better communication with families regarding behavior expectations. I think that that's an area where um you know kind of under the motto of clear is kind what do we expect from students and then what happens when they don't meet those expectations.
065I think is something as a school each of our schools uh could improve upon and also develop some strong behavior intervention systems. So we look forward to reporting back to you on that throughout next year. Um also a key thing that was was embedded throughout the strategic plan adoption is better uh partnerships. And so I had a meeting with our PTO. We have new PTO leadership. And so I had four officers of the PTO in my office here about a week ago. Um really excited they're going to join our admin meeting on on June 25th and my goal is to have really a PTO at every single building under the umbrella of this overall PTO. And our PTO is super excited about about this and so they have assigned each one of their board members
066there uh to a school. So each one of the PTO board members will be assigned to a particular school to help that individual PTO at each school level. So really excited about that opportunity because I mean we're a K12 system and so what does that transition look like from primary? We need these PTO parents staying with us from primary to intermediate to middle to high school. Um and so uh really looking forward to to those partnerships. Um, one thing I'm going to admit on the record that my superintendent advisory work group for equitable expectations and outcomes, and I still remember the title, uh, really paused in November as we were going into bargaining and strategic plan work. It really kind of fell off my my my to-do list. Uh I did email that group the
067other day and I'm scheduled to meet with them whoever can meet tomorrow afternoon and then I'll have individual meetings and make that more of a quarterly uh group that meets and uh I do think they have a lot of really good ideas to help our school district. Um and then moving into performance indicator 2. Uh really want to improve upon our uh communication. We started doing family newsletters. They're a little sporadic. uh really want to commit to doing more of those on a on a consistent basis and plus more community uh newsletters per trimester. Even thinking about a mailer to every family that lives in the district a few times a year. There's so many people that are not connected to our school district that need to know the good things that we are doing.
068>> Um and also wanting to know again emphasizing that as PTO meetings, having monthly parent meetings within the PTO at each building. Uh moving on down into performance indicator three, uh designated an administrator to serve as community partnership coordinator. We need to be having more intentional work to create more community partners. >> Um and also in that that very last middle one, each school will host an activity or an event in partnership with PTO that will bring families together or provide enrichment opportunities for our students. That's really one that I really want to see how our PTO can partner with our with our schools. Anything to add on to those Devs? >> I think in a more of a just a general sense though like we've talked so much about the data that we're going
069to be measuring, but the reality is that we're trying to build so many new systems. That's that's part of the measurement that we'll be looking at also like what are the systems that we establish? um what are the the times that we create protocols that people follow so that we're getting more consistent etc. >> Yeah. >> And then lastly on the talent development um uh the only ones I really want to highlight here is that uh we are relaunching building leadership teams. We had eliminated those uh this last year. We did not issue any stipens for those leadership teams and we did uh bring those back. We we re revamped the job description. Now these are extra duty assignments. So we we came up with a better description of what the responsibilities are to being
070on a building leadership team. Uh we also are limiting it to five at the each of the elementary schools, six at the middle and seven at the high school. Um, we did actually lower the stipen amount a little bit, but also had really clear expectations about the time commitment that those teams are expected to meet. And the principles are sending out those applications uh today and tomorrow. So, we've kind of had a little So, they I know that two of them went out uh today to for for staff to indicate interest. Um, >> yeah. Any questions? It's still an ambitious. >> Yeah, >> ambitious work, but it's also a good checklist for us. >> All right, so we're up for ready for our first reading of policies. And um I'm going to go alphabetically. Um,
071assuming that there's not a lot of questions from board members, uh, I've picked a couple to highlight and then I know there's a couple of questions around some of the leave, uh, um, the the leave policies. One, um, one policy is the change in the B DDG, the recordings and minutes of board meetings. So when I first read this, I thought Diane is going to love this new policy. No more board minutes. And so uh so uh we have we will be moving to you know they've been recorded um and so moving away from that. We may still want to publish you know something with AI tools that can autogenerate something that that can create a record. We might consider doing that. But uh the one thing I do want to note in this proposed
072BDDG policy and you you've noticed our board chair noting who did the first and second uh the motions is that because there's not going to necessarily be a physical record of this, we are going to need to change a little bit of how those processes work. And so if you notice on BDDG um um in the footnote number five, if minutes are kept are kept in a recorded form, all voting will we use a roll call and if minutes are kept in written form, we'll identify each uh the vote of each member by name under each board action. So uh we will be moving away from all in favor to roll call voting. So they're so that people that are listening the archive can be knowing how each person voted. So um so just noting
073some changes there. Uh the other one to um highlight is ECCA access to buildings. We do have some issues with access to our buildings. Um, and so, um, and so I love how this policy opens with the board directs the superintendent to control access. So, when people say, "Why am I losing my keys?" It's because the board directs the superintendent to control access. So, we are, you know, we are going to need to tighten up our our practices and if nothing else, know who's using our facilities. So, we did have some conversations with with some folks just recently this spring about uh uh access and and we'll probably be developing some new request forms for >> how people access our buildings. So, so in case you hear disgruntled people, we'll say we'll say the board
074adopted a policy. All right. Um, so policy GCBD- GDBD sick leave. Um, so this was actually not part of the OSBA recommend recommendations. This was, as you know, we've been really uh uh emphasizing our employee attendance and trying to set some attendance standards. And so, uh, this language that you see there that talks about, you can see on the screen is it's in a kind of a purplish pink color. Um, this is, you actually adopted this a few months ago in the sick time policy and it really went into the wrong policy. It should be in the sick leave policy because sick time is aligned to the state rules. Sick leave is how we manage this. So, we're really we're moving the same exact language that you adopted and moving it over to this policy.
075Um, so that first part is nothing new that you didn't already adopt before, but we went through every building and and started having conversations with staff around uh what does this mean and why are we managing sick leave a little or employee attendance a little bit tighter. So, the one question that came up was, well, what is the standard? And so I added um um this sentence that said excessive use of sick leave shall be defined as more than one day a month on average. And I I think the key word is there is average. Any run of the flu in the middle of the year is going to put you over one day a month. We're talking about an average. And sick leave used and I wonder this next sentence is really important. sick
076leave used concurrently with an approved state or federal protected leave shall not be subject to attendance standards. So if they're on any form of protected leave, no attendance standard shall be shall apply. So it's really what I explained to staff is really when you've exhausted your 10 sick days within a year plus your three personal days, then we might start having a conversation about attendance records. So that would be kind of the standard. So, and then I think there were some questions later. Scroll down. Well, the same one. This highlighted portion here. This is really confusing. Even Kim and I were confused about it. And so Kim put a nice little footnote in here. CS 332545. This this this language comes from an OS that essentially says that if a teacher exhausts the their leave,
077is placed on an unpaid leave of absence, and uh is still unable to return to work the following year, the board may terminate the teacher's employment. And this includes if they're a contract a contract teacher, so a teacher that's like on tenure. So, this is written in and this really just keeps this allows a district to take action. If someone is going to continually be out um and maybe they won't resign, they want to continue to be on an unpaid leave of absence. We do have the right to terminate their contract at that point. So, any questions on the sick leave or sick time policies? Thought those might be the questions, but maybe I was just guessing. Um, I'll speak uh on the 10 days. Is that a specific like what brought you to 10
078days? >> Well, that's how that's how staff the allocation of 10 days comes from the state guidelines of basically one day per month. >> So, when you're a 10-month employee, you get one day of sick leave per month. That's how you get that that amount allocated. >> Okay. >> So, that's how that's how I arrived at that number. No, that's Yeah, I knew you had a reason behind it, but >> yeah, >> I wasn't asking for myself. >> Okay, anybody else? >> I had a question on um I'm trying to find where it's at, but um it says six times shall be taken in increments of 15 minutes, >> and I was just curious about that, too. Like, it just seemed like a lot of I wouldn't disagree with you. That is what is in
079our collective bargaining agreements. And so if we want to change that, we will need to collectively bargain something different. >> So because you would not see that in most policies, you would not see that that incremental amount that way. But that is what is in our collective bargaining agreements. So that's we align this policy specifically to that. And it's rare that someone takes 15 minutes, but they take an hour and 15 minutes or four hours and 15 minutes. It's like when they get back. >> So, I don't I don't think we've ever seen just 15 minutes. >> I was like, that's a lot of like tracker minutes. Well, and there there are some other, you know, I think things to think about and maybe some data to collect on how much that's happening because, you
080know, with our our subs, our licensed subs are it's 4hour increments. >> Yeah. >> So, if someone were to do to take a 4 and a half hour sick leave, you know, are we are we then now paying for a full day sub? Are we paying for a half day sub and then having to backfill for 30 minutes? I mean I mean I think that that's where looking at this to to look into the future is to how much work and cost is is this 15minute increment costing us? It might be nothing and this might be something that works and is fine. Um, but in knowing and and having ran a school before and knowing when somebody's out for this that I'm I'm putting puzzles together staffing and I mean I see Anita's emails every
081f every morning about you know covering for different staff members. So we might look at this. >> All right. So, uh, if there are other questions between now and within the next two weeks because this kind of concludes conducts our first reading. So, these will all be back for adoption in two weeks. Uh, but if there are questions or other things come up, please let me know. >> Yeah. Can I just make a comment? >> Yeah. About one we talked about tonight. uh the minutes uh I wasn't aware we were making that decision to go to no written minutes and I just would echo OSBA Spencer Lewis comment that um it's good record but it's very difficult to go back and check one or two things have to listen to that whole tape just to
082pick it out and That's my comment. >> Well, in opening up for discussion, would there be uh you know, because Diane and I have talked a little bit about this in terms of you know, do we do we do some kind of automated thing that can can transcribe for us? Uh I'd be I'd be open to that. I think Diane, you know, has I don't know if you have thoughts on it. Yeah, I've already played around with some tools that will do kind of an AI generated just kind of experimenting if you will, but and I also know the important pieces that need to be on that. You know, it is conversation that leads to an action. So, I'm very I'm very cautious about that. So moving forward, it's still like Dion said, maybe provide
083a summary or even a chat summary, but we'll we will be abiding by what is required. >> I sit on two other boards that have switched to doing it AI based, and it's pretty nice. >> You're able to search whatever you want to go back to and search. It's all there. It's uh I think it probably makes people's lives a little easier. I think Spencer talked about that. He's I think he seemed agreeable from the legal standpoint just saying that well the first few times you might want to audit it and see that seem okay. >> We use it for at work. We use it for a lot of stuff. Um the summarized transcription and it works great. And again it's searchable. So if you're looking for a specific thing you just search it and
084it really takes out like pages of reading or anything. For now, what I've been doing also is keeping the transcript of the meeting. And that's a pretty much a verbatim. And that's why it's important to say your name. You know, I can see so and so, you know, the vote went out. That doesn't tell me to vote in. So, that's another reliable piece that will keep us out of trouble. >> I know it's a big job to transcribe. Oh, it is. All right. Okay. Anything else? No. Anything else? >> All right. We will adjourn at 7:14. Well