001Glenn >> here. >> Merl >> here. Blake >> here. >> Kelsey >> here. Jenny >> here. Crystal >> here. All right. If you'll join me in pledge of allegiance. >> I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> You want the bill now or you want to go to? >> No. Okay. >> Um, I would open the floor to agenda consideration. >> So moved. >> Do I hear a second? >> I'll second. >> Discussion. All those in favor say I. >> I. >> Opposed? Motion carries. >> We have board communication. >> Public comment. >> Oh, public comment. Sorry. Anyone? No, I didn't check the sheet, but I assume back communication. >> All right.
002So, first thing up on there is our teacher appreciation. And so last week we had uh that's a the link on there is to uh our website and just want to take this moment to thank our teachers for how much uh hard work they've put in each and every year. Um and it always comes at that time of year where we're in that home stretch and I'm sure that they're looking forward to the rest of the home stretch in the summer. But uh also really want to thank the the community and the the different groups that come together and support each of the schools and show the teachers their their love and appreciation. And so, uh, we have tremendously hardworking teachers throughout, uh, this this school district at all four schools and just really want
003to acknowledge and appreciate their efforts. >> Great. And I anyone can chime in if they want to, but I just want to take a moment to recognize our fantastic teachers and how much they do in every single building and care for our kids and love on them. And so, thank you. Anybody else? >> I I think you said it best. Thank you teachers for loving our kids. And >> I don't have a lot of contact, but my niece and nephew who have a couple little guys in primary school, I know they are really impressed and appreciate the school and like to be involved and so I hear good reports. Great. Moving on. Next school. >> Hi. Come on. Hi. Hello. You get the presentation sent to Diane. >> Did you send it to Diane? >>
004I sent it to Diane. >> Okay. >> Do you want me to send it to her? >> Yeah, if you want to send it to me. You sent it to me before, so it should pop up. D. >> Okay. Where is it? >> Good. B S I R. Found you. Perfect. Sorry. It's because I saw her email last month, like last month's email. So, I just like, okay, like maybe I'll just send this to her again, you know? But I didn't know. She wasn't going to be here. >> Yeah, you're totally good. Look how >> you're fine. There we are. Don't worry. >> Perfect. There we go. >> Um, to start us off, Skills USA has wrapped up their competitive events in April. Uh, Flor Campos, a senior, took first place in medical terminology, but
005passed on nationals. Um, Elliot Kiesel took second place in baking and pastry arts, and they had uh five new competitors this year competing in exemporaneous speech, pin design, and culinary/baking. And then for NHS, uh, their new members will be inducted at their tapping ceremony on May 28th at 6 PM in the high school commons. Uh, Paige Commerford, uh, this year's, um, NHS president, will be hosting an additional community blood drive on June 27th to possibly earn scholarship funds. And if you're able to come and support our members on these dates, they would love for you to join them. um key club, but they had five members serve at the Woodburn's mayor's breakfast last week. And they also had a numerous amount of members help with the Woodburn Tullet Festival parking back in. And then >>
006sorry, that's okay. >> Too many things at once. >> And then I put Big Brother Big Sister and FBL in two separate categories. So, uh, for Big Brother Big Sister, we're finishing up with our final event on Monday, May 18th at the primary school. And to quote Miss Ayam, she said, "It has been a great partnership with Miss Boswell and Miss Peter second grade classroom, serving all 44 students every other week for the entire school year." And then FBA had two of their members qualify for national for the nationals leadership conference in San Antonio, Texas. One of them is Ben Boswell who is a sophomore. He qualified for two events but is choosing to compete in business management. He placed first in intro to business concepts and second in business management both at state uh
007at the state competition in Eugene. And then Jared Hernandez is a freshman competing in real estate. He placed fourth at state in this event and he is excited to have qualified since his it will be his first experience with FBA. And then they're currently seeking donations and working several fundraisers to ensure that both students can go to this truly unique experience and allow North Mary to be represented represented at FBA Nationals. Yeah. And then the last few um yearbook they're pulling every uh free minute they can to put together the yearbook for this year since we are now in the last few weeks of school. And then Mayday, a lot of people uh were really in awe and about like our theme this year since it was like um an off brandand candy land. It
008was it was called Gumdrop Gumdrop Gala. I'm not I'm pretty Did any of you guys go to that? You guys go. Yeah. Um and there was there was a few suggestions to add new seating like more seating for next year cuz I'm guessing a lot of people wanted to come in but there's Yeah. And then to quote Miss Bailey, she said, "It always impresses me how students rise up and blossom as part of the Mayday experience." And then NHS um is having a meeting tomorrow to practice a proposal and go over possible questions about the installation of student artwork around the school. Their current goal is to make more of a student connection to the building with student artwork. And their proposal consists of images of the art sizes and suggested installation locations. And then
009ASB, our most current project was staff appreciation week, which we started off the week with a breakfast cart um with OJ donuts and cinnamon rolls that were donated us donated to us by White Rabbit. >> And then uh with the help of the our ASB members, we were able to wash 18 staff cars on Tuesday. And then the staff raffle was also a big hit with donations from Chick-fil-A, Capitol Auto, and then some local businesses from Candy. And then one thing I didn't add on there is that we are also like getting closer to election week for like ASB. So, we're trying to get people excited for that. >> Excellent. >> Great work. You've been busy. >> I know. Yeah. >> Yeah. I'm sorry. I want to apologize for not being here last month. I
010got business. >> Do not apologize. Your goal is to have a great time in school and to participate and do academics and all the things that you're doing. You do not have to apologize. We appreciate anytime you can be here. >> Yeah. >> And then Ally also apologizes for not being here today cuz she's at a game right now. >> She Okay. You can tell her I said do not apologize. >> Okay. Thank you. Okay, >> you you've done a wonderful job this year and given really good updates and we really appreciate you coming. >> Thank you. You're doing great. Thank you so much. >> Thank you. >> Okay, budget committee vacancy. >> So, that was put on there as a resource uh for possible conversation later in the meeting. So, that's just kind of
011hanging out there. >> All right. Excellent. Um, and then we have OSBA summer school session. That's okay, that's a mouthful, but um, there's one I read it in Redmond and then one in Eugene. So, if you would like to attend either one of those events, you need to connect with Diane. We'll get you registered. I think one is in July and one is in June. >> They're both They're both July. >> Yeah. So Redmond is July 10th and Eugene is July 16th. >> Okay, there you go. So let Diane know. Um this is in place of what used to be like a two or three day summer one. So um you know I support you going if you register make sure you go. That would be my comment. And I have been guilty of that
012by the way. Okay. Um, acknowledge overnight field trip boys golf to Blue River May 10th through the 12th. They're playing right now. Good luck. >> No. Um, then moving on to consent agenda. I'll make a motion that we approve the consent agenda as presented. >> Do I hear a second? >> I'll second. >> Any discussion? >> I would like to raise a question again. I I made a note to someone. I don't remember a few last week about these. I notice in this particular one there are no answers to the questions. But uh also that I think we need to update our form because it says here um that requires advanced approval of school administration superintendent and board of directors. And it's my understanding after last meeting that a director's approval is not required. >>
013And it also references a policy that I could not find. All right. So, I'll make a note of this on a sidebar to have Diana follow up with you regarding questions about this form. This one actually does need um approval because it's out of state. >> Okay. >> Um and then on page three, there is some documentation, but it's just the documentation um around Oh, that one's after school. >> Yes. >> River June 27th. >> This This one that we're approving for San Antonio is actually >> separate than the Blue River. So, the Blue River is instate for the Gulf. >> Yeah. >> And the San Antonio is the FBLA out of state. >> Did I miss that? Yeah, >> I think there's two reference documentation here. So, I I I I'm sorry. I'll just
014let that be. >> No problem. But we can look at that policy to make sure that the form reflects what's in policy. >> Yeah. Yeah. I I couldn't find that policy. It just didn't show up in our list of following. >> So, Dan, I'll follow up with you after. Is that good? This coming week there. >> Okay. Moving on to a vote. All those in favor say I. >> I. >> Opposed. Motion carries. Noted. Then we'll follow up on the form. Um, moving right along. Board action. Yay. Okay. Sorry. >> You're good. Side track. Um, so on this piece we will Hold on. I'm pulling up my form. We only have Let me see. >> Which part do I need to read? >> Well, so on the in the memo, we uh you posted a
015vacancy on uh April 11th. >> Yeah. And so with candidate applications were due on May 4th and we had one applicant Alberto Dominguez who's here with us. And so there's some comments that were posted in there. And so one of the things hopefully Diane uh give you some information, but if you'd like to come before the board and just share a few comments and then um you're okay. >> And you're will you'll take it from there. >> Yeah. Okay. >> Sorry. I just want to make sure I didn't miss anything. >> No, you're good. Hi there. How are you? >> Good. Share some comments. I'm not um sure what you like me to share. Uh my name's Alberto. I'm interested on the on the board decision. >> And I think when you and I met
016you, um had talked a little bit about uh your children in the district. Yeah. And you live here and some of your passion for serving on the school board. >> Oh, sure. Sure. Uh since uh my kids started in school about 3 years ago, four years ago with our first one, um I was uh excited to be participate in school uh to participate with the community and to get involved for them. So I want to make sure I provide the best opportunities for my kids and now since I'm familiar with some of the parents, students, it it drags me more to the rest of the kids. So excited for that. Um yeah, I've been in the community for about 20 years or so. Um, my my oldest is in third grade. I got a a
017first grader and another one that's two years old. So, that should be it. >> Yeah. And I've been involved in sports, coordinating with soccer, involved in North American youth athletics, and and it's been great. So, look forward to it if if if possible. >> Excellent. Alberto is on our um superintendent workg group that we we haven't met in quite a while but uh he always has good ideas there and really appreciate his contributions to to that group. >> Yeah, absolutely. Um I would entertain a motion. >> I would make a motion that we appoint uh Alberto Dominguez to position four for the term ending 6:302. >> And do I hear a second? I'll second. Moving to a vote. All those in favor say I. I. >> Oppose. Motion carries. Welcome aboard. >> Thank you. >>
018Um, so we do need to do Oh, right. I do that. Yep. Okay. Just checking. >> You'll join me up here. >> Just wondering if anybody wants to take a photo. Got it. Good. Hey, you're running through right now for me. So, um, local office. Okay. I, Alberto Dominguez, did I say that right? >> Okay. So I, Alberto Dominguez, >> I, Alberto Dominguez, >> do solemnly swear or affirm >> that I will support the Constitution of the United States >> that I will support the Constitution of the United States >> the Constitution of the State of Oregon >> constitution of the state of Oregon >> and the laws thereof >> and the policies of the North Marian School District >> and the policies of the North Marian School District. During my term >> during my
019term >> I will faithfully and impartially discharge >> I will faithfully and impartially >> Uhhuh. >> Perfect. >> discharge. >> Yeah. The responsibilities of the office of the school board member >> the responsibilities of the office the school board member. >> To the best of my ability. >> Welcome. >> Thank you. Thank you. All right. Well, next up we have a recommendation to uh to adopt a school calendar for the 2627 um school year. Actually 2627 and 2728. Yeah. So I'll turn it over to >> Yeah. So, um, we, as you guys can know, we are very late in adopting our calendar this year. And it was in part because there were quite a few things under negotiations with our contract negotiations that were going to impact the calendar. And in order to one, not
020adopt something and then and frankly have to immediately change it once the contract was finalized and to make sure um that we weren't potentially um impeding the contract negotiations, we did decide to wait. Um but once we got our official TA uh contract kind of in place, we moved forth our calendar. There is a chance that through the final voting of teachers, if they came back and said we need to go back to the negotiation table, we might have to reconsider parts of the calendar, but we have pretty high hopes that um the contract will be ratified. So a couple things I won't go into a lot of depth, but I did share with you some things that are impacting the calendar this year that we wanted you to just be aware of. First, if
021you have heard in the news, the governor did sign an executive order 266 and that is to increase the number of student contact days that are happening in schools around Oregon. There's some new research being done with by Stanford Children that says that school should be in session more and you know that's something this board has fought really hard for. Um and so one of the parts of the executive order there are two main things that the executive order changed. The first was that it changed how we can calculate minutes. Um that actually benefited us. Uh we typically follow division 22 rules when calculating minutes where you can only count time that is spent in front of a teacher. So we can't count recess, we can't count lunch, we can't count passing time, we can't
022count um assemblies even. Um now the governor's executive order says it's bell to bell from the first bell of the day to the last bell of the day. you can count all those minutes, which includes recess and um lunchtime for kids. That especially benefit at our intermediate school because technically recess under division 22 only counts up through third grade. And so um and we know that recess is good for kids. We need them out there playing. And so this allows us to um count those as an instructional minutes. It helped all of our schools across the board add minutes to um the the calculation even though technically nothing changed in our calendar in terms of calculation. The other thing that the executive order puts forth is that we have to take the level that our
023calendar is at at 2425 and that is the number of student instructional days we have to stay to. For us that was 173. Um this year it's also 173. Really where that is going to impact other school districts is school districts who furlowed days because of contract negotiations as budgetary cutting measures or like in the case of Portland public because they were on strike for a chunk of time. Um, if you had gone below where you had currently calendared or if your current calendar is below that 2425, then you have to propose to the state how you are going to get back up to that 2425 number before 2027. I believe luckily for us we already had ourselves at 173 so we were in a good spot to be able to keep that but it
024did factor into contract negotiations because that is built into our contract and it was something that um the association was looking at in terms of language and we had to say like no a minimum of 173 is now required by the executive order. Um there are some aspects of the executive order. We'll see how they flush out. Uh because the governor puts forth her order and then the state board is putting forth orders that contradict some of the governor's orders. So we're just kind of seeing where it shakes out. But either way, we're in a really good place in terms of our calendar. The other big things, and Dan will probably talk about this a little bit in terms of his um negotiations wrap up, but there's some things that came forth in our contract
025negotiations that we want to um point out that are part of our calendar. So, some really exciting ones. For example, um that we got rid of all half days except for the last day of school. So, there will be no more half days on the books, um which is super exciting. Um, I really appreciated the association's take on that as well though, which was that they also felt like was not the best use of instructional time and were really willing to work with us on that. Um, we also were able to change a little bit in terms of how we do grading days. So, as you know, right now kids on the last day of the term have a half day and teachers have a a work day at the end of that day and
026then the next day is a full day off for grading. What we've decided to do now with both of the um end of trimester 1 and the end of trimester 2 is there will be two days off on those days. Um the first day will be half of a day with professional development that the district or buildings will be executing. The second half of day is a workday for teachers and then the second full day is a full workday for teachers to finish upgrading. Um, and that was a good compromise that I felt we went through. As the person in charge of a lot of that professional development, getting that extra professional development kind of scattered throughout the year is going to be super beneficial. It supports the grants that we've been um given that
027require some pretty extensive professional development. And any of those times where in theory we could gather everyone in one room um we could pick them all of the high school and you're like you're all hearing the exact same message at the same time is really powerful. So, we're excited to have those opportunities as well. Um, we also kind of cemented in contract language that Wednesday before Thanksgiving will always be a non-contract day. The last few years we have been doing that, but this will kind of like cement it in place. Um, depending on how the calendar falls, we'll then try to work our way all the the work we did with the calendars for this year, these next two years, is trying to put where we have those like time off in really logical places
028so that kids don't go where it's like, oh, I've had four weeks in a row that only four days, you know, or a lot of like little chunks of time. So, this year, you'll notice um for next year that the end of first term is on Thanksgiving break. So, we have an extended Thanksgiving break for families, which is really great. For teachers, it's that end of term and grading, which is also a nice way for them to launch into their Thanksgiving break. Um, we tried to make sure other times were again like centralized around places that felt really logical. But the one piece that we can say for sure um is that the contract now with the language that's in place really locks in our calendar in ways that have not been as locked in
029before. So the calendar is kind of in um I won't say it's preset, but there are some really key places that are just like this is where this will go, this is where this will go, this is where this will go, and here's where the calendar committee will have some say. And that in a lot of ways is great because we know that our calendar the last few years has been really successful. We've had extensive like really good feedback from both teachers and families and the stuff we got in um that the association negotiated with us and and where we came to um kind of locked in those parts of the calendar that have been working really well. So hopefully we'll continue to have really effective calendars moving forward. So I'm just going to kind
030of zoom out here just to give you a quick look. You can see already how kind of clean it is. Um, there's just not a lot of times off. Um, which is great. Um, so, uh, now I see what Sarah meant. Red versus orange. That is what I've got to fix. >> Yes. When you see it's like, oh, that those look like the same colors. Um, so our first week, as we had discussed already, will be before Labor Day this year and next year. Um, just because of where it falls. And then we have our Thanksgiving break. It will be started off with the end of the trimester and those professional work uh days and um professional development days. Then our March one will be um before spring break. I know everyone's like trying to
031get as close to spring break as possible. Is not possible unless you have one trimester that's like 70 days long and the other ones are like 40. Um but we'll see how it falls off in the future. A conference is in April again. The only half day we'll have is the last day of school. Um, which everyone agrees is a good idea. >> Yes. Send the kids off. So, we are ready to go at that last day. And then the second calendar is very similar um looking. It's in fact almost exactly the same. So, it also preserves a nice graduation day for our kids and whatnot. So, with that, I'll open up any questions. >> So, you have two years laid out then. Yes. When will the following year be laid out? What will that
032cycle look like? >> We're going to start doing it every year again. So, next year we will do the 28 29 school year. >> Yeah, exactly. We actually the the association was like, we have a three-year contract. Let's just do the third year now and give C families those calendars. Um but the third year of that um the 28 29 the calendar goes whack and do it again. um when um Memorial Day or Labor Day falls is kind of on the swing day of the fourth. So it's like oh do we start before do we start after and then um Christmas break is in a really weird spot where it's like do we go right up to Christmas and because the Friday before is like the 22nd or do we take partial weeks or what?
033And so we felt like and with the things with the governor's order executive order in flux we thought we'll just wait and then do it next year. Hopefully some more things will have settled out, but always have a two year in front of us. >> Two year. When will you have an following year done? >> Uh we'll go earlier next time. Go like January because we'll have plenty of time to have it sorted out. >> Nice. >> Yeah. On here it says um graduation next year is on a Saturday on June 5th. Is that correct? >> No, that should be the 4th. I don't think so right now. There you go. Perfect. Yep. Just put the wrong date. Thank you. Before we publish publishers, I need at least 16 more eyes on it. I will
034tell you the the funniest moment was we were working on the calendar as the calendar committee and you could tell it was the end of the day and everyone was tired because you literally are just touching every box and going 1, two, three, four, five. And then everyone was doing it simultaneously and then everyone was losing count. I was like, this is why the calendar has days where we're like, where's Veterans Day? Because it's it's a lot of little boxes. And so, it's always good to have X-rays on it. >> Any other questions before I have a motion? >> You had listed the hours that the executive order required. >> Yes. Yes. Do we fulfill those with the um two 30 and 30 removed? But the executive order says, "Well, now you can't count." >>
035Yes. >> So even without those counted, you still have the 996. >> Yeah. The best way to look at it actually is um on this table here on this bottom. Um so there are two ways to look at it. The first is division 22 does allow us to count the 30 and 30 and so our full day for the high school is 350 minutes for example and then 405 minutes without it and then these bottom so that's just an example so we gain minutes there and then this bottom is where we do the full calculation so this top row is just the division 22 rules where we can count the 30 hours of um TD and the 30 hours of um parent teacher conferences and I'll use just the high school as an example. We
036have a 1,05 hours. If we hit that, we need 960. So over if we take those away with the new minutes calculation, we're actually at 1,19 hours with that >> including the the breaks and the >> exact. Yep. Yep. So we we don't count the other 30 minutes, but because we can count five minutes of passing time throughout the year, we actually end up with an extra 100 hours in our calendar. So, yep. Easily needed. >> That was my question. >> Yep. >> If we have inclement weather, how many days are uh set aside for that? >> We have three days that are set aside automatically. Um and because of the executive order, the thought would be we would have to make those up from this point forward. If we have to meet 173, if
037we have an inclement day, we will have to >> So any days off or any reason allow to be made up? >> Yeah. Unscheduled day off. I would assume unless the one place that in the executive order she does um say under weather like under emergencies like state of emergencies. So there have been a couple times this last few years where like the ice door came shut us all down for like four days where they've said you can wave those four days. So, there's a chance that the governor would still allow some of that, but if we just got hit by, you know, our weird banana belt, um, North Mary and if we got a weird snowstorm or only we got cancelled, we would have to make up that day more than likely. >> That
038brings up a good question as far as as what our current practices have been around those and we do have them built into here. And so it probably would be something I'd be bringing forward to the board to say that we want to add a day because they are built in. And we'll probably know more a little bit about what the governor's executive order here is, but um you know didn't have any this. Well, we had the one >> power outage. >> We had the one power outage. So, >> all right. Do I hear a motion? We need board action on this. >> Yes. I'll make a motion that we adopt the 2026 2027 school district calendar. Do I hear a second? >> A second. Okay. Any other discussion calendar? >> Was that supposed to
039be 2020 or 2020 6 to 2027? So, since we have a a motion and a second, I think maybe vote to approve, you know, have your vote and then have a second motion for the next calendar year. >> There you go. >> All right. All those in favor say I. >> I. Opposed. Motion carries. Now, I'll call for a motion to adopt the 20 27 2028 school district calendar. So, moved. >> Do I have a second? >> I'll second. Any other discussion? Move to a vote. All those in favor say I. >> I. I. >> Any opposed? Motion carries. >> Okay. Strategic plan. >> All right. Well, we made it. We're here with a strategic plan. And so really want to thank uh John Young, social studies teacher at the high school uh and uh
040who served on our committee as did a couple of our board members. And so, uh, John, I don't know how much I want to put you on the spot here. I'll turn over to Dez. She can be the one to put you on the spot at different places. So, I really want to appreciate Dez's leadership in this effort. And, uh, yeah. Why don't you take it away? >> Sure. I think, you know, we've done so many updates for you guys that I don't want to belabor this too much, but I do want to kind of um I think highlight some of those spots where when you put forth for us to move and um begin the strategic plan, what were some things that you were really looking for? And I know from the very beginning,
041one of the things was how do we make sure that we have a good amount of different voices represented, especially those of our community and as well as teachers. And so, um, I when when John said, "Yeah, I can come." And he said, "What do you want to hear from me?" I thought, you know, anything he could add to the conversation about like how we work to try to make sure voices were included. And so, I'm gonna let you talk. Yeah, go join us. >> Let's see. >> Well, I really appreciated um I really appreciate being here and I really appreciated being invited to participate on the strategic planning committee. Um as far as I could tell from the outside looking in, Desan cast a really wide net K to2 as well as outside in
042the community to get as many people as possible uh to speak to things in our plan. It was great to see everybody. It was great to work with people, especially Blake and Jenny. I really liked working with our schoolboard members and also our parents and and my colleagues. Um, I appreciated throughout the whole process how focused it was. Dez and Dan had a really clear uh plan to get us to a plan. And so with that clarity, we're able to put this thing together and also not just put something together, but as I read through it, it's all very clear. It's all very measurable and I can kind of see the the course that we want to plot as a district and to know whether we're on that course or not. Speaking personally, I really
043appreciated having the opportunity to sit sit um sit on that committee as part of my professional development. Kind of see how the sausage is made far upstream because I've been on the other end of that. I know that in uh on the building leadership side, we get these plans and try to figure out in the building how to implement it. And then on the teacher side, we get training on these plans and try to figure out how to implement it. And so I appreciate it for my personal growth seeing how this plan comes together uh in this room before it goes to like a meeting room in the high school before it goes to a meeting room in the high school library. >> Yeah. >> Any questions? >> I don't have a a question. I'm
044I'm glad you brought someone in because I thought I would like to hear from some of those people that are board members too that sat on this committee and say I didn't go through that. So I'm interested in your recommendations and I think I heard a good one. I was trying to get my aids up a little higher. I'm interested in those of you that worked on it your recommendations, your comments. Yeah, it it was um it was the first time I've ever participated in a strategic plan for the school. So, it was like John said, it was really interesting. I found that it was really exciting to be having the conversations with the different people at the table and you know then the next time you'd be with different people and talking to them
045and getting their perspect their unique perspectives and I always felt like the time just went by so fast because we were so engaged and sparking ideas and you know there really wasn't um I didn't feel like there was really any bad idea. There were so many good ideas and then it just became like okay well what's what are we going to focus on? How are and and it I did appreciate that all the decisions were based on what's going to be best for the kids and then what's going to be best for the community. So like that. No, >> the the neat thing about it is each school district being different, trying to tie it into our culture of our school and what we're trying to do in our communities. I I feel like uh
046there were so many good ideas given, but you're looking for what's better and best for our students to Jimmy's point. And so, uh, a lot of the ideas that were given were all good, but it was trying to narrow that focus down. To truly make it something that's measurable. Just to have a bunch of ideas on a piece of paper is one thing, but it really sets you up for the future when you're hiring people. When folks are uh trying when when the administration's going to go through that process to hire a new teacher or principal, it's already there on what we're looking for. And so you don't have to reinvent the wheel each time. And and it was a process. And when you go through these processes, some days you leave and something doesn't
047seem right. as you continue to work through it, it kind of gets to that point. And I think having a lot of different opinions and thoughts on it, you land somewhere in the middle, which is probably where you should land. So, I think it was a good experience and uh glad we have five more years before we get to support you if you'd like to do it. >> Well, and I think just building on what we heard from from all of you like I when I think about the charge that the board gave us, those were really the things that drove the work that um we would start with clear performance indicators that we were looking to what were we trying to um move the dial on how are we actually trying to improve it
048that the um the plan isn't driven by initiatives. The plan is driven by a goal to improve our school and the initiatives are potential pathways to get there. Um, but I would even argue not necessarily the pathway that we know and and I think one of the things I appreciate about Dan's leadership is that we we don't commit to making the same mistake over and over again just because we've made it right. And so trying things, seeing if they work, if they don't work, move on to the next thing. um really using data to drive what that work is and not just like assumptions that it's the right thing and that if we keep really wishing hard maybe the data will change but instead really focusing on how are we trying to to really make
049an impact um and then in the end also with that the data right actually bringing data to the table what are the things we're going to use to measure this work how are you going to ensure that um that we aren't just giving lip service to things but actually um seeing the dial move. So um those were what you asked for as a board and I feel really proud of the end result making like knowing that we delivered that for you. I think ultimately this this plan I think we know in public education what works and I think sometimes we go searching for the mysterious thing that we think is going to to get us there and I really so I brought it from the belief of what are we about which is student achievement
050that's the first and foremost thing we're about >> uh I think one thing that makes North Marian unique is we have a real sense of uh there's a real sense pride in who we are. We can do better in that area and being have a stronger sense of pride in who we are. So that's that culture and community piece where I think we can have a lot of growth. Um and then it really hinges on having great people and that's that talent development side of this. And so I think those three things really were at the core of what we wanted to build and we already have the data. We didn't have to go searching for data. We brought data to the teams and and especially like the the youth troop data. We know there's
051data out there. which of these things do we want to prioritize? And so I think what made it successful was uh not trying to reinvent the wheel of these processes. Uh really just trying to listen to the people that were at the table, which I think as John described, there were parents, there were uh K12 representation of our teachers. And so I do think this really does reflect the priorities of the North Marian School District. Um, and while yeah, selfishly five years helps us not have to do this again, but it also I think you know um we sort of live in a culture I always you know use you know NCAA football coaches as an example. If if you think that you know you can turn around a program in one year and if
052you're not you're out like that that mentality doesn't work. It takes a long time to turn these these these these ships around. And not that we need big turning around, but it takes a long time to ship things. And so, uh, I appreciate the 5-year commitment to, hey, in 5 years, we're going to have a really great story to tell, and I'm really excited about that. >> So, a couple other just small things. Um, the one I the the plan I have up in front of you is actually our printable version. So, in theory, this will be about 10 pages back and front. So, not bad. Um, but we're also creating some tools that are about easy access. Um, so, uh, in your packet, you also or in the folder if you went into it,
053there's also just a one pager of our strategic plan that we can use to communicate with families that has a QR code um to our website. Um, and we work to um, create a data dashboard that has all the data in one place. It's about 109 pages long. Um, and that's in year one of the baseline data and it will keep growing. Um, and that's because there are clips of the graphs you could look and see right now where we're at on all these different measures. Um, except for the ones that we're building currently. Um, and then our next thing that we'll probably bring before the board is um kind of a one-year plan concept of like what does year one of the strategic plan look like? What are the things that we are going
054to continue nurturing and building that we're already working on? Um what are the things that we are introducing and launching? Um and what are the metrics we will use beyond the data points but also like if we know we've launched this program we know that we've had a successful year for example. So, um, that will be part of Dan and I's next few weeks as we think about, um, launching into summer and what does next year look like? Um, and will probably be the next, uh, thing that we bring before the board to kind of communicate about next steps. >> Do I hear a motion? used to adopt the thing. >> I make a motion that we adopt the 2026 2031 strategic plan. >> Did I hear a second? >> I'll second. Any discussion? Moving
055to a vote. All those in favor say I. >> I. >> Opposed. Motion carries. Excellent job. Thank you so much for being here this evening. >> We really enjoyed hearing from you for management and great job. Great teammates. >> Thank you. >> Oh yeah, and thanks for your don of your time. >> Okay, moving on. Uh we are going to appoint two board members to enter into contract negotiations with the superintendent. This needs to be a board action item. Um first of all so that we're within uh public immunity laws and also um this will give legal permission for these two board members to connect and negotiate. Um I was thinking Blake and Jenny if you would mind. >> Sure. >> When are you looking to do it? >> Within the next uh 90 to
056120 days. >> Oh yeah. We're here. Okay. Um, do I hear a motion from someone? I would have asked Lamb if he would consider it, but I I wasn't expecting I'm not against any one of them doing it, but was thinking earlier today his experience on the board and I know he gets interviewed or dealt with a slave hover and it's kind of the oldtime around here, but it's just a comment. I would defer to your to the chair's leadership on this. >> I think we'll stick with Jenny and Blake, but I have other plans for Glenn. >> Did I hear a motion? Uh yeah, I'll I'll make a motion that we um appoint Blake and Jenny to act as a representative for the board in contract negotiations. I'm assuming it's a rolling contract. Is
057that what the language you're looking for? >> Uh yeah, he's in a second here. >> Okay. Um yeah, I'll I'll do that I'll do that motion. Okay. Excellent. And do I hear a second? I'll second. >> Any other discussion? >> Yeah, on the discussion part, I would highly Well, you've done this before, haven't you? >> Yeah. Just >> the first one. >> Highly use legal. >> Yes. >> And communication. This is a really like it's a special situation. So, communication between the board um you we're appointing you to act on our behalf. So >> do that >> like um you know you can't do a chain meeting. It's really easy to start doing that having been this through through this a couple of times. It is a convoluted process. I don't know why OS requires
058it to be this way because it is probably one of the worst processes that that they give us. But just some friendly advice on >> Thank you. And that's especially why I wanted Jenny on there since she negotiated the first one with Heidi and so she has that expertise. >> Yeah. Yeah. to be able to bring additional >> expertise. >> Yeah, I was going to say don't hesitate to, you know, if you have questions, don't hesitate to, >> you know, do um legal representation or, you know, have those questions answered. >> Oh, Elizabeth was very much. >> I mean, that's what she's there for. It it does help. Plus, she also keeps you out of the weeds so you don't get in like >> mind your lane. >> Yeah. I mean, there's a lot. It's
059it's Yeah, it's it's it's a really tough process. So, yeah. >> Sorry, that's finally discussion on it. >> Thank you. Thank you. >> Yes. Before we vote, I'd like to hear the motion. I think there was a piece of it I didn't catch >> something when added. >> The motion was to appoint Blake and and Jenny, right, >> as representatives of the board to Andrew into negotiations with um Dan and bring us a contract essentially bring us an updated contract. >> Okay. or an extension to the contract be more >> additional more lots more. >> All right, we'll move to the vote. All those in favor say I. >> I. All those opposed? Motion carries. >> Right. Thank you. Uh so Kim for our financial and enrollment update. >> Wonderful. So thank you everybody. Uh
060so tonight going to be relatively brief. Uh my time our time has been very very heavily focused on the budget. Uh we're looking forward to our budget committee meeting this Thursday here at 6 p.m. Uh we have just seven weeks left in this fiscal year. And uh at this point it is just ultimate critical uh that we are monitoring uh expenditures and that we meet that budgeted ending fund balance because of course uh as we'll be sharing with you on Thursday um what we believe we are going to have in in funds to start next year is a critical piece of being able to fulfill the promises that a budget is making. So, uh, going to be definitely watching those things very closely. Uh, and then next week, uh, just wanted to share with the
061board starts our interim audit already with so we will be, uh, beginning our audit next week. This is a, uh, mid-year audit that really focuses on internal controls, focuses on, um, randomly selected transactions and show us all your documentation and backup uh, for those sort of things. compliance procedures and it really is is meant to increase the efficiency for the final audit which will happen in the fall after our books are closed. Our accounting here is a modified approval. So June 30th uh there will be transactions happening in this fiscal year as well as in the new fiscal year depending upon uh certain uh government accounting standards on those uh compliance rules on that. But wanted to point out we've got an updated uh financial report uh posted for you and uh this is showing
062we are I feel like in a a very very positive place right now and I'm feeling very confident with our projected totals. One piece I wanted to point out that really made a difference is we have in our revenue section here uh the state sources line. So about mid midway through that grid I've updated the projection significantly. We have received information from Oregon Department of Education regarding our highost disability grant. We are receiving a very positive adjustment for the money that they gave us a year ago. They have reconciled it and realize that they owe us additional funds. And then there has been a great, in my opinion, great shift in how Oregon Department of Education is funding the high-cost disability grant starting for this fiscal year. And that is resulting in what I feel
063like is going to be a much more accurate number providing us the funds now instead of a year from now. I do I there is always concern of being an overpayment situation as we've talked about with with you in the past that the money we are receiving right now we don't know if it's ours until May of 2027. We may have to give back if they've given us too much once everybody's audits are done and they look at all the districts statewide, but I am very pleased with what um Oregon Department of Education has done on that grant and I do feel uh confident in those revenue figures. Moving down into our expenditures, the main piece that I want to point out is that I've added the asterisk now behind our adopted budget column at
064the last board meeting, which I do apologize for not being able to attend, but uh you voted on a appropriations transfer in our budget, which allowed us to move budget authority from one operating expenditure function into another. And you can now see that with that move, our expenses by function are all within budgeted amounts. And as we go down into our operating expenditures by object, again, the functions are the descriptions of the programs and the type of work that we're doing. Whereas an object talks about the exact same expenditures, but what did we spend that money on? So, what was it for and what was the product or service that we purchased? And so now with with that adjustment we can see that we are within uh in purchase services the 300 down uh in
065that lower section we are now within budget uh because that was the adjustment to our transportation costs that that was made. So bottom line I am cautiously optimistic projecting a $2.6 million uh balance at the end of this year. We budgeted for a 1.2 2. So that is reflective of of a very strong commitment to watching our expenditures this year as well as some positive revenue variances um despite significant challenges out there. So we'll be talking more about those balances and the budgeted ending fund balance versus the actual ending fund balance. Talking more about that on Thursday at our budget committee meeting. As far as an enrollment update, we are very uh similar to where we were a month ago and we are spot on to where our projections thought we would be at this
066point. Uh again, the the concern of course districtwide is going to be those those high school classes being so much larger than our primary school classes. So we are going to be seeing some natural changes in our enrollment figures, but we will continue to monitor that and talk more about that again as as well on Thursday. So >> are there any questions? >> I had a couple. >> Yeah, go ahead. >> Um on the interim audit, >> yes. Is that with our new accounting bure I'm assuming? >> And second to follow up with is that is that a normal >> pattern of things that we've done historically? >> Yes. So an interim audit and a final audit are standard procedure. You would get audited twice a year. Okay. >> Uh the interim is is a
067little is kind of a a check-in. Um some districts do it at different timing. I'm I'm very used to um it usually being in kind of a a Marchish time frame. We we were a little delayed this year due to our our shift um in the RF uh request for quotes and and interviewing um you know new firms, changing auditing firms. There's a a lot to that. So I do anticipate this being more of a March timeline next year. Um which would be very nice not to have it right on top of budget. So um historically it's been done in the summer but like Kim said, districts do it different ways. But I think most of the time the interim it happens in the middle. >> Mhm. >> So more like that March period. So
068we'll be moving to more of that. >> Yeah. I'm not I don't It just seems like a lot for May. >> I just didn't know that changing over that. This is a one year. This is we'll call this a transition year. Okay. >> July to May to March. We'll we'll work on that flow. >> We don't need to bring you out. No kidding. Merl, >> uh, I just wanted to confirm that I understood the numbers when you talked about the, uh, balances or the the ending fund balance going forward, the 1.2 that we're hoping to have. Is that uh, set against the 920 that we presently show? And so that's what you meant that we're working to bring those closer to the 122 or we're hopeful that am I understanding that right? That's where we
069are right now. >> That's a great question. So the bottom section of that financial report, the first line that says projected revenue variance and has the $435,000. I am projecting that we are going to end the year receiving $435,000 more than we budgeted to receive. I am projecting the next line, our expenditures, we are going to spend $920,000 less than we budgeted to spend. >> Okay? >> And I am projecting that our contingency and reserves which were 1.2 2 million will not need to be touched and we will have that entire amount available. >> So instead of ending the year with 1.276 million, I am projecting we will end the year with 2.632 million. >> That's good. >> Okay. >> And that that will be a key discussion. That's a significant change, right? That's extremely
070we we hoped to end the year with 1.2. If we end the year with 2.6 six. That is incredible news. We will be discussing that further though at the budget committee meeting because that that positivity is helping us through some really challenging times and we are going to need to have some some conversations about >> that's a one-time savings and may not always be as as positive as it is. So, uh, there was some very, very wise budgeting done, you know, a year ago to help protect the district. And between between that and the the contributions of our staff really are finding ways to to shift our mindset and how we how we use our funds. I think I'm very very pleased. >> We have a lot of unfilled positions at this at this juncture.
071>> Unfilled positions. Uh, we have we're some sort of normal but not anything not anything you know over what we've historically had the last couple years. So >> I think it's I mean I don't have the historical I would say it's for a district this size normal kind of attrition for where we're at right now. >> Sure. um uh it's kind of in a position and you know I I've made ever since announcing the reduction in force when you authorized that I told the the staff that every two weeks they would get an update from me and so they're going to get an update from me Wednesday of this week and in that we're we are going to share now they'll know if they're watching uh we're going to share that that the proposed budget
072does not have any layoffs. I'm going to use layoffs instead of reductions is a key term. no layoffs, but we will be examining every open position and determining whether we need to fill it or not because and we've been really clear about how do we maintain that kind of that staffing to student ratio that if we fill every position, we'll be forced to reduce at some point down the road. So, we need to look at every single position and go, is this one that we need to fill or fill differently internally? Those kinds of things. So, great question. Okay. >> So, before we move on, >> let me do it first. >> No, before we move on, >> I I got so excited when Alberto was sworn in. I got so excited about the school
073calendars and everything. I forgot to announce that with uh Alberto joining the school board that creates a vacancy on our budget committee because he was a budget committee member >> and so obviously he will be here as a board member serving on the budget committee. I went back to our December board meeting and we did not the board did not do any kind of formal vote. We just noticed a vacancy on that. I you know if we want if you wanted to declare a vacancy you could do that and vote on that. We are prepared Uh in anticipation of Alberto's appointment, we are prepared tomorrow morning to push out that we have a vacancy accepting applications for basically about 36 hours. Um and so that we you the board can hold a special board meeting
074just prior to the budget committee to appoint somebody for that vacancy. So you can go ahead and declare one if you'd like. >> Yeah. Um, I actually as a board member for transparency within the community would like to declare or to have somebody make a motion that we declare this vacancy so that if a community member would want to sit on this open position that we make that readily available. >> Yeah. Uh, is that I make a motion? I make a motion that we declare a budget committee vacancy for position two term ending June 30th, 2028. >> Correct me if I'm wrong. >> I'll second. >> Any discussion? Does that have to be a fast reader? Okay, then leaving to a vote. All those in favor say I. >> I. >> Opposed? None. Motion carries.
075Thank you. All right. So, we have our 202425 spend report with Cheryl. >> Okay. So, every year I come to you in March and share information. So, this is from last school year. So, school year 2425. Um I'm just going to share a few highlights um from this report. It just went public on Friday, so it's like fresh off the press. um student count at 263 that is our number um of students eligible for special education services December 1, 2024. Okay. Um it is declining at about the same rate as our enrollment. So that number is slowly going down. um in years past um the transis the secondary transition one hasn't been um a piece of data that they've collected. So we're in cyclical monitoring. So so every 3 years um we submit files for
076compliance to OD and 2425 was one of those years. So we submitted um each district depending on their enrollment submits x amount number of files. So we had 40 files this last year that we um submitted to OD and secondary transition is a big area that they're looking at for compliance. And so at that time of submission um in there were various areas that they looked at. We were 62% compliant. Um which meant that we had some work to do in that area. One thing I wanted to report to you tonight is that um we had a year to make those corrections to any um IEP that had an error in them um by May 1st. And so I talked with OD um prior to May 1st and all of our corrections have been made
077and we've been um cleared. So we're working on that. We always have refinements that we um need to make in our paperwork and how we do things. And so um we've done those trainings. We've met with those case managers um to ensure that we're compliant in those. >> Uh the next one, this is the one that always gets a little bit confusing about graduation rate, dropout rate, why are they not not equal 100%. Um so a few things to note about this one is graduation rate is only for students who receive a regular diploma or modified diploma. It doesn't include extended diploma, certificates of attendance, um if they've aged out of the program, and then dropouts. So, this these are only students 24 25 um who graduated with a standard or a modified diploma rate
078is lower than what we want it to be. Um the other dropout rate um is a little bit different also. So, one thing to note about the dropout rate, when I went and I looked at the actual data from last year, 50% of the students in that group, and we're talking really small groups, like less than 15 students, half of them were fifth years. So half of those students were students that we were trying to move across that finish line from the year before, but because they came back and were enrolled for a short period of time, but then still didn't make it despite our efforts as a fifth year, then they cons were considered on that dropout again. So the numbers, it's not just a one for one. It's a lot of things combined.
079Um and so a lot of things we're working on and I know we're having some conversations with the high school about that graduation rate and then um we do have some students who are are doing the extended diploma um as well which doesn't count towards that. So um continuing to have those conversations and improving on that area. Um one of the areas that um well I'll just note like everything on the left side um no significant disproportionalities found. that's what we want to see in all of those areas. And then one area that we've made a lot of improvements on is the outcomes. So um while higher ed is just one of them, we have a higher number either in higher ed or employed or higher ed training and employed. So that number is significantly
080higher um than it has been. So our students are working or in school or doing extended um education after they um exit with us. And the last one is just participation and how students are doing with state assessments. Questions on that >> question for you. So it says 263 of the Northland students are instead out of the 1580. So around 16 17%. >> Yep. >> Is that I'm just reading here with the reg with the state of Oregon target 78. So we're how how does that >> 78 >> how does that rank? I mean how do how is that rank? >> Oh in regular class I'm just trying to follow. >> So that's placement. So of the students who are eligible a regular class would be gened >> placement. Okay. >> Um and then you
081have separate class. So that would be most likely more of your self-contained classrooms. And so that just means that we have a little bit lower of our students in full-time gened. They might be in partial time gen ed or like a 50/50 split between different settings, but that's the number for the regular class for 80% or more of the time. So that's like resource room. Um if they have like one period of resource room. So we have some students that have like 5050 or like a 40 60. Yeah. >> But the question of 17% >> is that normal compared to other schools, not that I know what normal is. That is >> Yep. Yeah. So they would like us to be down at around 11%. But typical Yeah. So we get funded for 11%. But
082um >> typically 15 to 18 is where districts are landing. >> 15 to 18. >> Yeah. >> Yep. >> Yeah. I would Yeah. I was the state there was a big push this last year that the 11% has there's nobody hitting 11% anymore. that used to be kind of the target and it was 11 13 11 to 13% for a while. It was 13 to 15% for a while and now it's moved up to 15 to 18% and so uh so we're we're in that normal um >> so if they find 11% and there's any increases in transportation or whatever on top of that the school is responsible to take care of that as well. >> Yeah. No special help on any student. just >> well some of that that high cost disability that that
083we got more funded so um I'll quickly get out of my depth if I keep talking so uh so I'll stop there >> but yes the state the state has a pot of money uh $55 million that is available for districts we can report to the state of Oregon any student on which we spend more than $30,000 on that one student. Everything above and beyond $30,000 we can submit for reimbursement. Districts do this statewide. It is about a $300 million ask and they have 55 million. >> So is it for scum first serve or they just ser they just portion it out? >> We get 21 cents on the dollar >> or 24 depends on the year. Right. >> Out of the 263, how many would fit under that 30,000 or more? We had 16
084I want to say on this last report. I it goeswhere >> just to show some of the constraints on the budget and what that does is more the point I'm trying to go with. >> Yeah. >> Thank you for sharing. >> Yeah. >> Last call. >> All right. Moving on. >> All right. So, we we annually have uh we've typically the last couple years uh had a safety and security update. And so, Wes Owens, our director of safety and security, is here. Uh as a reminder uh at the end, key questions to the presentation, if the board would like to request an executive session at some point down the road to discuss more private uh security topics, we'd be happy to arrange that. But uh I think we all know how uh blessed we are
085to have Wes in our district and the services he provides everybody uh our district. So really glad that you're here this evening. >> Well, thank you and thank you for giving me the opportunity to present on safety and security. I appreciate it. Uh I do want to start uh by if we go to that next slide if you would. Again, we've had a great year uh not only just in safety and security but all around. I wanted to share that from my perspective and it's been an honor serving uh all of our students and staff uh not only this year but in years past. And I wanted to also share that tonight's presentation will mainly focus on our partnership with our emergency uh partners as well as some of the new safety procedures that we
086put in place this this particular school year and implement this year. So we'll go to the next slide if you would. Right. First off, I do want to share I was just texting with him about three times. He's apologized to me three times today for not being able to make it. He had a and I asked him and so he was fine as he had a minor medical procedure today. Uh he will be back on duty tomorrow, but he wanted to be here but it was a situation where he can't drive after doing the procedure for a day. So he would not be he wanted to be in uniform as we all know being a professional. So he just start and this was planned well before I asked him about that. So he this is
087chief priest. >> Yeah, chief priest. Sorry. He he was uh he always loves to be here, but he wanted to hear his apologies for not being able to do that this evening. Uh but I will say uh as you heard me before, I will highlight our outstanding partnership uh with uh the Hubard Aurora Police Department. That is new this year. It's been great having that uh complete uh communityoriented approach now with we had two of the cities now three and have heard nothing but positive comments from community but also just how uh they impact us because a lot of our students when we deal with students and and law enforcement's involved now having Aurora now they can branch out to all of our communities. It's been it's been outstanding. wanted to and and as I
088put on the slide, the communication that we get from uh the department is amazing. Uh the response time anytime that we I mean he's always chief priest is always saying, "Hey, do you need anything? Do we need to be out there?" I mean, and you'll see them a lot uh visibility wise uh and also when we call, they're always there to support us. So, we just want to thank them for everything that they they do and a lot of, you know, lots of collaboration. uh our training together, teamwork they support with patrols, welfare checks, uh investigations. Actually, we've had probably well we I know we have we've had more investigations this year, larger scale investigations than in past years uh for sure this year. Uh but also uh you know again I I use this
089word the vis visibility part. I I put out the May and June events, you know, with athletic events. They were at the kindergarten roundup uh the other day. Uh sixth grade open house is coming up, our senior trip departure, senior's last day, and they'll be helping with that. Our graduation, eighth grade promotion, last day of school. So, they're out and about all the time supporting us and we we appreciate that. And not only that, I think all of you have seen just that community outreach, the kindness, the service that uh that department u portrays is is truly exceptional. And I I say that with from the bottom of my heart. I've been in lots of different school districts working with law enforcement and I have not seen anything close to what that department provides to
090us on a contract. It's very unique. uh and also uh you know the services they provide for the money that we pay for is is exceptional. So >> if I can just add to that just uh they often times during uh morning uh drop off uh I will see a uh police cruiser out in front of my right in front of my window. It always makes me feel good that they're monitoring that traffic cuz you know that just that visibility will slow people down more than anything else. Uh, so that's always great to have them. And every single officer that I've, you know, if I'm walking through or or whatever, always are it's a handshake. It's how you doing? It's like anything we can do to help. They are really topnotch. >> Yeah. Yeah. Can't
091can't say enough about them and and Chief Reese all all the department. And they are actually getting very close to be fully staffed here pretty soon. They've been doing some interviewing. So, uh, we're we're excited about that, too. All right. So, I'll move into our uh raptor alert. I've spoke about this at another board meeting or a past board meeting. Just wanted to share that we are now fully implemented in the district. Uh this is again the technology that helps us respond more effectively to emergencies. Uh, and it was programmed in our district, and I'll read it because I I put some wording to this, to initiate rapid coordinated response in various emergency situations. And all of our staff can through uh can put out a web uh enabled device by phone, desktop, computer, uh
092their laptop, they can do this. I want I want to give an example uh and it's also aligned to our response protocol and I'll share a little bit about that in a little bit but we had a situation and just this was a a new one uh just the other day had a situation where there was an issue with a student in a classroom. Oftentimes what teachers would have to do would be get on a phone call uh and students would be able to hear this teacher talk or they would send a student down to the office like can you share this or this with the administration. In this situation the teacher was able to get on their computer uh their l or their desktop computer and initiate a raptor alert and put in the
093raptor alert exactly what was going on. So as we were responding to the classroom, we knew exactly what we were coming into and all the other students in the classroom did not because they were doing it confidentially. So there's a lot of excellent uh features to this. That's just one example. It also gives the other day we had a 911 call uh to our middle school and prior to that I would call each district uh or excuse me each facility and the superintendent and then Diane and then I would do every secretary to make sure hey we have a 911 call it's in the middle school no worries having it but this we can initiate it within seconds and everybody gets it all the secretaries not the whole district just those for the 9 that
094have been programmed to the 911 call. So it just it really has helped out uh quite considerably in our response time and then the knowledge of what's going on that those that are programmed into getting the the alert >> and it's really well because like the incident at the the school that happened with the teacher I didn't get that I don't need to get that one that's really and it goes right to the administration they you know the other example that teachers used to do is get on the email well we don't want our principles sitting around waiting for emails all day but getting an alert on their phone going, "Oh, that that takes that priority." So, it's really customized. So, I did get the 911 call from the middle school, you know, that those
095are the ones that I do need to know about and those sort of things. And the and the principal within 15 minutes or so closed it out. Yeah. You know, he was able to go in, closed out. I get a notification that it's closed. So, >> yeah, I closed that one out actually. >> Okay. >> But administration can't. Yes. And the only other thing that that that has the feature inside of it is that there's when when an alert has been initiated, the uh there's two different messaging. It's like a text messaging service as well. So there's general and there's administrative. So administrators can text message back and forth within that so they can stay in the system. And then teachers can uh text to a a staff member. So like if the student moved,
096there's a problem student, the student moved, they can say, "Hey, now that student's in room so and so and you know, so there's a messaging format within the system as well, which is very helpful. So what you see on on the uh presentation screen is what it looks like for a teacher or an administrator when they use this. So the first screen that pops up is the lockdown and secure. And then if you see below that, you see team assist. So most of our teachers live in the team assist button. So if they hit team assist then the box on the right pops well the other box pops up with admin requested urgent and admin requested minor nurse request urgent minor 911 like we've talked about suspicious activity uh basic skills foundation uh support and
097then a whole. So uh th those are what again they see they can use this on their phone they can use this on their laptop or their desktop uh computer. So, one thing I do want to share on this though, a lot of people were very uh concerned uh about, oh my gosh, if I hit the lockdown button, what's going to happen? Well, the important thing to know is that through there was a law, it was called Alyssa's law that uh districts are supposed to have a procedure or mode for teachers to initiate a lockdown. So, all teachers do. It's not as easy as just hitting the button, though. When you hit the button, you got to hit it, seat it, and then drag over. So, it's not like an accidental, you know, dial on
098your phone. It takes a little bit to get there. Uh, so they all all have an opportunity. Every staff member in our district that has this, uh, they can initiate if they see something and we talk about it constantly. I was in the in the intermediate school last Thursday talking about all this stuff. Just as a recap, it says you are a professional. You see something, you know, when something is bad, you have the ability to do a lockdown from this. Now they also can use their radio, they can use their phone. This is another emergency mode that they can use to implement. So on the next one, I just wanted to share and I I I think last maybe in the fall I passed out to all our board uh the standard response protocol.
099I I just wanted to share it again. It's important for us all to see this. This is what we use. Many districts use this. And what I've been doing recently is going around the schools and just talking about it more. So oftent times you see it a lot in the news, you see it a lot, you know, wherever you see it uh in regards to schools going into lockdowns and secures and so forth. And what I want to share tonight and those that are listening is there's there's big differences between each one and it's important to be professional especially staff about what happens. So when we are possibly in a secure that sounds like it's and it is important but it's not like a lockdown. So what we've been talking about with staff is there's
100a big difference between a hold, there's a big difference between a secure, there's a big difference between a lockdown. Those are the three that we use, you know, or we would use in case of emergency. So the next slide, if you would go to that, please. So this then just talks about it and I will with the board gives me another format to talk about it is for a hold. a hold are that is a very basic thing for administrators to use in case I'll use an example. We've had this example a student having a seizure in the hallway. Uh we rather not have students walk over them or see something happening. So hold is we just keep the kids in the classroom. They can do exactly what they've been doing. It's just we're going
101to hold them in the classroom and if the bell rings, they're going to stay in the classroom until we're announced to release them. Uh it could be a spill, a big large spill in the hallway. It could be a lot of different things. That is again just hold in your room and we're going to clear the halls and wait for an announcement. The next one is a secure. So that's something you uh we had this with staff asking, you know, the concerns about a secure. A secure can be a concerning situation but it's h something happening outside the school building and just our district once we go into secure all buildings will be in secure all the doors are locked we don't let anybody in or out and it's something that we wait to see
102what's happen for example there could be uh an animal that's out on the playground it could be there's a and chief pesi is great with this uh there was a police chase not too long ago. He gave me an idea. Hey, we don't know which way they're going, but they could be coming your direction. Be on alert. We'll let you know. It didn't come this way, but if they were going to be coming down Graham or Boon's Ferry, we would have been in we would have put the the district in a secure. Again, once they're in secure, everything's the same inside the building. Students move about the building as usual. They can use the restroom. They are learning in the classroom. It's just nobody gets into the building and the doors are locked. and then
103lock down. That's that's the security threat where, you know, we never want to be in that situation. Uh but if we are, that's when lights, locks, out of sight, and we're in the classrooms until we hear more from law enforcement or from the administration. So again, I apologize for sharing that again, but it's just always a good format anytime you're talking about safety and security that we use the standard response protocol. Those are the main ones that we we live in. uh excited to uh share this uh I I mentioned this in our last meetings as well. I think we were starting this process the critical response group. So this is sight specific common operating pictures that enable better communication during an emergency situation. It gives us higher resolution imagery for emergency response pre-planning and
104grid overlay. What I will do here is I will just share this and you can look at this and I'll kind of you really maybe can't see it but I'll kind of give you an example. This is our district. Uh and beforehand we would talk and I use this example. We had an actually an incident at our baseball field JV baseball field and a student had a compound fracture and when we called the uh emergency they went to the wrong field. So now we have a grid overlay. So for example, if that would happen again, uh this right here, let's say it's first base site, it' be P20. So when emergency response are responding, they have this in their CAD system. So when they bring it up, it will when they look at P20, they
105know exactly where P20 is and they can drive to that location rather than go to the baseball field or go to the art room. Where's the art room? Okay, it's at, you know, and we can go down here. It's at D18. Then they can be on their CAD and they say, "Okay, this is the road I'm taking. This is where I'm going." So, it's a pretty uh kind of neat system now. And this is all implemented. I'll let you pass around as we're talking. But again, it's just a grid of and there's a picture of it up there. You can see how it's grided out. But each one of those grids has a number and a letter. So again, any in event of an emergency when other agencies possibly could be responding, I'll use the
106example uh I don't like to use, but it's a good example to use. Silverton uh school district last year uh I think they had 19 maybe 21 agencies respond to the district and these are agencies that well Hubard Donald responded actually to that. Uh it was a swatting call. it was a fake emergency situation that they had. Uh and so when Hover Donald's, you know, they're going they they haven't really walked that campus, but with this grid overlay, if anybody came here, they would have a very good idea of where they were going uh with that grid. Um and so is there this is kind of a new system. Is there any questions on that anybody has? >> Very excited to have this. It is minutes matters. Yeah. So, it's really important to have it.
107So, thank you very much. >> No, it was uh and I want to thank Chief Reesei, too. We both talked about this and it was like, oh my gosh, this would be amazing. And so, we were able to implement that this year. It's been it's been great. with your example about, you know, the the emergency that happened out at the baseball fields. If like a, you know, a dad or something is pulling like you be able to see like like a location on the fence like you're in emergency location. >> Uh, no. But what when they when they call in and then there there's oftent times for example is that's a great that's a great example is when when someone calls in 911 it's you know that could be a parent but then they're going
108to be talking and as you can see on this they'll be able to kind of narrow down the baseball field where where is it close to is it close to the building if it's a parent calling in and then they as they're driving for example Aurora Fire Department just the other day made a call to me and said can you give us an idea. You know, it said middle school. Yes, we're and then I don't know what the grid is. It's like we're in this grid. They were able to look at their map >> and see see that. >> Nice. So that communication back and forth we can and then I think the big thing is in emergency situation when other agencies are responding let's say hover Donald or state police is in charge of
109that event then they can use these maps and they can talk on their systems on on where where they're going from from the grid and this is all military this is what they use in military uh status in you know overseas and so forth and this company just brought it in for safety and security and then it's rampant right now districts. Uh I I do believe we were the first. It was either Tielemuck and us. We are kind of at the same time and now uh Salem uh school district is using it. I mean they're they're in fact I'm going to be going to a tabletop and I'll explain that here in a little bit with Salem this month. There's a lot of districts that are starting to use this in their with their systems.
110>> I appreciate that the AEDs are marked on here too. >> Yeah. And it it literally that pro thank you for saying that process was they came out they brought a drone in they mapped it and we I walked with them they opened every door in the district. So then they put in gates they put in the ads they put in fuel shut off they put in gas shut off all that is on that. So when fire can respond and we talk with them all of that. So all the red marks you see on on this screen, you can't read them, but those are all in regards to fire shut offs and that type of thing and AEDs. >> Okay, >> so I'll be real quick with this. Just wanted to share again the trainings
111and networking uh that I'm involved in. Oregon School of Safety Risk Group. Love this group. It's uh uh Salem and Eugene school districts, Hillsboro, Beaverton, Roseberg, uh those are the main ones, but missing that and we are able to talk and I'm able to from a kind of the smaller school perspective hear all the big things that are going on in those big districts and it's been they've all been a great help. In fact, Beaverton helped a lot with Raptor. We were kind of struggling at the beginning of it, but Beaverton School District was using it and I was able to talk to their safety person quite a bit about that. So, I just really want to thank the Oregon School Safety and Risk Group. Uh, it's been great working with them. Uh, and I
112also, like I said, had a have lots of direct communication with the Salem man, uh, safety and risk management management services. They do a great job and they're always helpful for the questions that I have. Uh, regional emergency management network, that's through our ESD. Uh, I attend those meetings. Uh, we were very, uh, it was nice to have SAFE represented in our district recently. We're actually going to be uh it was hard. We were going to try to do it in April, but it just his his schedule and our schedule didn't work out. But in August, we're going to be scheduling some safety trainings for our custodial and maintenance on lifting, on how to use implements correctly and so forth. Uh so he'll be coming in and doing that with our uh cafeteria custodial and
113maintenance staff in August. Uh we also meet our district safety committee. Uh we have bi-weekly meetings that we meet. Uh and also we have building safety committee meetings. Uh so we have lots of meetings that we talk about these safety procedures uh with our students and our staff. And then lastly, I just wanted to share because there has been some recently that we're all up to date myself on our uh Department of Public Safety and TR standards training and certification. So happy to report that that we're all up to date with that. And then uh lastly, I was talking about CRG. very excited about this. So, and I mentioned this you this is came from uh United States special uh forces and operational services in the military and you can go to the next slide
114here. Thank you, Jess. So, I'm happy to say that on June 17th uh one 1:00 in this building or in this room we are going to have a tabletop discussion with all of our emergency responders. So, Hubard Donald Police Department, Aurora Fire, Hubard Fire District, First Student, our transportation, uh, Woodburn Ambulance, some partnering law enforcement agencies that Chief Grey's is helping me with, as well as, uh, re where our reunification site is, getting some of those personnel in case we ever had to use that. and then our safety team will all be in the same room talking about response on emergencies, how we do that. Uh operations centers, uh everything safety related regard regarding emergency response and reunification. We're going to be bringing all of our partners together in the same room. So, we're really
115excited about uh about that. I think not only will it be great communication, but it'll also probably uh you know share or show some of the weaknesses that we might have that we can work together with this group to shore those up. Yeah, very excited about that particular day. And I think if that's it, sorry. >> I think it was >> there's one there's one more slide and the that slide happens to be uh >> the website again. Dez did a great job helping me with that. But on if you would it I don't know if it'll come up but if you click on the website it does uh so this is what our uh community sees. there's a place for them to contact me if they have it. And then all of the emergency
116resources we have on there. And if you go back up just a little bit uh right there. So, and then we were talking about hold secure and lockdown. If you do click on those uh and it show it talks a little bit more about each one uh in in that and then it has videos that support that. Uh so uh these are videos that we use when we teach teach those. So, those are all on our website too for us uh the community to see as well. So, >> and this links from our main page. >> Well, thank you. Sorry I took a little probably a little longer than I should have there, but I it's always fun to talk about safety and security and always nice to have an audience to to listen to.
117Thank you very much. >> Appreciate it. And thank you for all of your service uh to our school community. We appreciate you and all the all the work you do and you know we see you out keeping the kids safe district safe working. >> I enjoy it. It's it's been a it's been an honor and it's been a a neat uh cap to uh my uh my career in education. This has been just an awesome place to work. So >> looks good. I assume without having to even ask that you're training people, training people, you know, the administrative people on this system so they know almost instinctively what to do. >> Yeah. Ra Raptor I I'll use the example Raptor is, you know, fairly new and we are training. In fact, like I said, I
118was Thursday, I was with the whole intermediate staff just kind of reviewing, going over it and there was some great questions about it. you know, people at first were a little tentative, but as we're using it, people are getting more and more comfortable uh with it. So, yes, we're we're doing our best to train. We can always there's always room for improvement. >> I'm sure that's right. It reminded me of what they say that the Navy Seals say. They say, "Do you we don't train until we get it right. >> We train until we can't get it wrong." Yeah. >> There you go. >> There's something to that. >> Definitely. Thank you for bringing that forward. It's really a good refresher even for us on the board. I appreciate it so much. >> You bet.
119>> Thanks for being here. I know we didn't give any >> Thank you. >> All right. So, our last uh agenda item is a is a quick walk through of what was accomplished during uh bargaining here. And uh I'm just going to go through each of these and you're going to have to stop me if you have questions uh because a lot of it is is we've covered a lot of this through our executive session meetings that we've had and everything uh and most of this shouldn't be new to you. So uh you know say got a quick question because I'm just going to buzz through this. So recognition article, we aligned to an OS. We clarified UNE membership. Article six, association security responsibility. Uh we clarified on what the new orientation pay should be
120like and improved language around employee handbooks. Articles seven and eight, they were just minor changes for clarification of processes. Online education, this one did take a little bit. We removed old language to reflect current practices like references to particular programs because those those names might change. We add some we differentiated between a coordinator of a program and a teacher of record and uh set some parameters around the coordinator for online learning. I really do think that this ended up coming up with a better uh it took a while. Um but I think this was one that in the end we we came up with a really good agreement with uh UNME and by the end it was really collaborative. Article 10 employees evaluation and personnel file. This one did also take was right till the
121very last session. Uh and you know we we've implemented some plans of assistance or programs of assistance. So, it was only fair that we worked with the association to determine what are the requirements before placing a teacher on a plan of assistance and everything that we agreed to we should be doing anyway. So, it should not be a problem being in the contract. Um, employee discipline. Uh, I think we were really collaborative on this process. There was some cumbersome language around two-day notice for members when you have to meet with them. We cleaned that up, but we also added some language to say what if we can't wait two days to meet with somebody. So, we add some emergency uh provisions there uh so that we could do that. Um complaint procedure, we outlined actually
122what the procedure was because the procedure was with a conference and it was cumbersome. So, we outlined a procedure and then what the complaint conference looked like. Previous language also said how people make complaints against administrators. Not sure why that was in a contract. We just said if you make if a teacher wants to make a complaint against an administrator, we follow board policy. Uh agreements procedure. Um we added some language that if both parties want to extend the timelines, we can. I've been in situations before where I needed the union to give me more time. Um and they've been in situations where they need more time. And as long as we're agreeing on it together, uh, we can extend timelines, but both parties have to agree. So if one party feels like the other
123one's stalling, they can hold either party can hold each other accountable to the timelines. Uh, we also clarified step three, which is a board hearing. It was now we just since that involves you, it's now 21 days after that. They have five days to declare and the next board meeting gets 21 days versus it used to be the next regularly scheduled board meeting. Well, what if we're not ready? So, vacancies and transfers. I think that I'm really excited about this policy. It define look at all those and more that you can define in policy the better off you are. We have the definitions for what all those things are. Um and then outlining processes for voluntary and involuntary transfers. the things there. Lay off and recall. We're in the 21st century. I'd like to be
124able to notify people electronically and not by certified mail that they don't answer anyway. And so, uh, we added language in there that allows for electronic communication. And also added some language so that if we want to do an internal hiring process, it doesn't in conflict with recall. Work here, workday. We know that this one was right to the end. Dez talked about it earlier. Uh, I really think we have this contract language is really going to help the calendar committee because it really sets it out as to what our calendar uh is designed to do. Again, super excited about no more half days except for the last day of school. And I think that the last day of school should always be a half day of school. Uh, and then, uh, I think you
125even saw it tonight, you know, really tying it in to where there's a lot of 5-day weeks and, um, and I really think that that's going to make a a big difference to have those consistent schedules for families teaching. Um, we also were able and they were I my hats off to you and me. They quickly we said we want teachers, we need at least three nights a year where we can schedule events that teachers have to be uh without compensation. And that's not to try to take advantage of teachers. They work incredibly hard. But we have to be able to have some events where we can say this is a required event. Like our back to school night, this is a required event. And I got to really give UNM credit. They did they
126did not disagree one iota on that. They said absolutely. We did add some language in there to allow them some flex time, some professional courtesy language that I brought in from another district. You know, uh what if I do need to I always kept using the Ducks game. What if I got to get out of town for the Ducks Friday night football game? I want to meet in traffic. There's some language in there where teachers can have some flexibility um um on there. And so I think those were some good trades. salaries um you know with our budget uh conversations that we've had with them um and it really goes into the insurance language we'll talk about a little bit. I really got to thank UNM for keeping us to be able to budget uh
127within our means here with those numbers. Um supplemental pay we again more definitions the more definitions you have the cleaner things will be. So we have definitions for these pay categories. We clarified evaluation of coaches. Um and we have a new supplemental pay schedule. So versus pay being in different parts of the contract and the business office having to find out how much something gets paid. There is one page that says this is what people get paid for for extra responsibilities. Uh retention incentive. This was a last minute thing that we we pitched at them at the end. And I got to tell you, they were super thankful uh for this offer that uh it cost us a little bit, but it really is for people to be able to add to their retirement. Uh
128this was something that they really appreciated. uh insurance. Gotta give a lot of credit to Kim, you know, for messaging that that $150 per month will in the long run serve their members better than increases in colas were would. Kim did an outstanding job of presenting that. And so that's a a significant boost in that monthly contribution that teachers will feel in their pocketbooks as a result. Um, we also added language to clarify when insurance begins for new employees, which really wasn't too we kind of knew that one, but we never really had a clarification about what happens when someone resigns, how long do they carry insurance, and we articulated that. So, it's the same for everybody uh on that because that was not clear beforehand. Um, we also increase the opt- out incentives and
129clarify on the opt- out benefits and eligibility. So that's clear for now. And the rest of it pretty selfexplanatory. We did a lot of consolidation on our leave articles. We had a lot of leave articles and we we got those reduced down to fewer articles. Um and I just got to thank my team for being outstanding teammates. A lot of collaboration, a lot of working up front before the contract negotiations even started. We did a reorganization with UNM before we even got started. agreed upon how we wanted to the contract reorganized. Uh they came to the table wanting to get done quickly. Um getting done by the first week in May. Pretty awesome feeling. Three-year agreement. Um kudos to my teammates for uh for the work and for Jenny giving up her time to support
130the process. And um it was it was great and there was a lot of trust built on both sides. Excellent. >> Everyone good? Okay. >> So, with the future meetings and tenative agenda, you've got we've got some meetings coming up here. Earlier this evening, I did send you all the board policies. You have, as my text message also said to you, you have 2.5 weeks uh to look over those policies. get us emailed because we would love to have a first reading if the agenda is not too full on June 8th with adoption on June 22nd. As long as we keep the agenda light >> because I was told to keep the agenda light. >> Did I read that right? That that was three times today. >> I emailed you three times today. >> Yes.
131Stalker. >> Yeah. >> Okay. All right. We're going to join this business regular business meeting at what time is it? 7:47 p.m.