001All right, I'll call this meeting to order. Roll call. Jenny >> here. Glenn >> here. >> Merl >> here. >> Kelsey >> here. >> Robert. Well, he's probably on I5. Blake >> here. >> Chair here. Join me for the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> I'd entertain a motion for the agenda consideration. >> So moved. >> Do I hear a second? One second. Any discussion? Hearing none, we'll move to a vote. All those in favor say I. I. Oppose. >> Motion carries. Do we have any public comment? Hi, good afternoon. Um, I just want to apologize really quick. I wasn't able to get the Google Doc
002uh finished, but if you still would like it, like I could get it done for you guys anytime this week. >> I'm good. You do not have to apologize. You have had such a busy week. Yeah, >> do not worry whatsoever. Verbal is totally fine. >> Okay, thank you. I appreciate that. Um, to start us off, uh, Skills USA has no recent updates or events. Um, and then for the product committee, the date was moved to April 4, 2026, and we currently do have a venue. Um, the sales are um, we're doing a carnation sale fundraiser during lunch um, to help fund raise, and um, we're planning a St. impact your student fundraiserly. >> Um and then uh this week, oh no, last week FFA competed at St. Paul um and did some interviewing contests.
003There was three participants and they all placed and then one of them placed first place. >> Nice. So for Keith Club, they're running a book drive to help supply primary school children for literacy day on February 27th. and donations can be dropped off at the high school and primary school office. Um, and also NHS has their blood drive coming up which is next Thursday, February 19th at the high school. Uh, we have clear we have nearly met our goal, but those who are interested in donating are welcome to check in with me. I can take down your information and we can fit you right in whenever you'd like. Um, and we really do appreciate your support. Um FBA week is week is being done at our school and state competition will be held April 9th
004through 11th in Eugene. Um for your book, the students are still putting their extra time in outside of class to produce the book and there's currently they're actively always looking for images or stories about our students or communities. So if you know any you can reach out to Mrs. Bailey or any yearbook student. >> Um, winter formal was last Saturday, February 7th, and ASB created a spirit week to have everyone excited for the dance, and it went well with the sophomore class winning the spirit points this week. And the junior class parents set up an Italian soda stand as a fundraiser at the dance. >> Um, Metro has no recent updates or events. And Drama recently had a dessert theater production on January 24th which was s which they sold over 200 tickets and they
005were $5 per ticket. Um, and their new spring show will be Robin Hood. The official dates being April 10th and 11th at 7 p.m. Um, National Art Honor Society is going on a field trip this Thursday to the Schnitzer Gallery and Mayday plans are underway. The theme for this year is Candyland inspired. >> Yeah. And that's all we have for you guys today. >> Yeah. Oh, also we uh this is kind of like out of like but um last week we like created we did these like hearts and put everybody's like every student's name on there and we like put them in in the husky gun and everyone liked it. Everybody like stood there and like they were just like looking for their name and they thought it was a really good idea. That's cute.
006>> Do you guys have a theme for prom yet? Yeah, the theme is it's like golden gala into the night. Like a night in Paris. That's what we came up with. Yeah. >> Nice. >> And that's it for that's presentation. >> Thank you so much. >> We appreciate all you do. >> Thank you. >> Hope you guys have a great night. >> You too. Have a good one. >> Yeah. So, we'll acknowledge that there is an extended overnight field trip for FFA March 18th through the 22nd in Redmond and also an extended overnight field trip for FBLA April 9th through the 11th in the evening. Moving on, we'll go to consent agenda. If you've had a chance to review, I'd entertain a motion. I'll move. >> Do I hear a second? >> I'll second. >>
007Any discussion? >> Good job on the minutes. Hearing none, we'll move to a vote. All those in favor say I. >> I. Opposed. >> Motion carries. >> District operation reports. >> All right. Next two items are for you, Dez. >> All right. So um the first is I want to just give you a quick update on the health materials adoption process. Um last year we did postpone the process uh just to give ourselves a little time. There was a lot happening kind of in the spring and we felt it was better to give ourselves a little time. Um just as a reminder the adoption of materials as a part of a state requirement. So it falls under division 22. Um, and there's some specific qualifications within division 22 about what we have to do. So,
008for example, we need to make sure we give opportunities for public input. We have to adopt within a timeline established by the board. That was actually last year. So, part of our division 22 requirements is we had to let them know that we were postponing by one year. We have two years to make the final adoption. So, we have this year we have to finish it or we can finish it next year. Um we and we just have to keep the state up to date. Like too many um and then we can there this the state provides us a list of approved materials and we can adopt off that list or we can do what's called an independent adoption. And if we do an independent adoption, we have to then certify that we have gone
009through the same steps that the state went through to approve the materials that we select. And it's a really extensive process. So, we usually try to just adopt off the state list because the effort it would take to be able to approve it is usually not necessarily worth it. Um, but if we really had something we loved and it wasn't on the list, there is a process that we can use. So, we're having some issues though with health and that is namely twofold. One is that um because of budget constraints at this point, we are not planning on actually purchasing the materials. Um and we have materials that we're currently using that are working well. And so the the feeling is like we don't want to spend money considering all the things we could be
010spending money on. Um we also there were really limited approved materials this year by the state. So there was um only I I'll actually go through the list, but there were there was just a few like literally a few and only at the middle school. Every other one only had one in each of the areas. Um and that the lack of funds means that we don't have like I said don't have a a plan to actually make a purchase. So, we're what we're doing is kind of debating like how do we best use our time and energy considering that we have a state requirement to say that this is what we've adopted, but we don't actually plan on spending any money on it. So, that's what we're debating right now. These are the materials that
011were approved by the state. So, K5, there's only one thing that was approved by the state is the Great Body Shop. It's what we're currently using. 6 through8, there were three different items that were approved by the state. and 912 there was only one that was approved by the state. Um part of it is there there are some companies that have said oh we've made updates to our like the state gives them feedback if they don't get approved and they've made updates to get into a state alignment but we would still have to do an independent approval process to select any of those materials. Um, we did when before we had postponed the process last year, we did have our middle school start the process, get a sample of all three of their proof materials
012and narrowed it down to like two that they were looking at. Um, but beyond that, since there was just one and one, we brought it to them like, well, this is what it would be. There's not a choice here actually. So, what we'd like to do is um go through the process so that we can say we've officially selected one, but make it very clear to families that we are not going to be purchasing these materials. So, we would start that by having them the middle school narrow down their three options to one or two that are potentials. Then, we would um advertise to families that those materials are available for review. We'd have them out during parent teacher conferences and any sort of major event, music performances, etc. So, usually what we do is
013we set out a big table and then we have a QR code where families after they look through the materials can scan it and give us feedback on anything. Um, we also will send out a communication to families that provides information for all these um online. All of these have parent portal access so that families can read through what the curriculum is about. Um the great body shop for example, you can actually click on it and it will give you a list of every single lesson K through um well we use it K5 so it gives you a three lesson K5 um and that way they have the opportunity to give us feedback which meets that requirement um and then we would select from that approved list and bring it to you guys for approval
014with the knowledge that we won't be making any purchase. So, we're going to try to keep the scope of the actual um normal process for teachers narrower, but still make sure we're giving families an opportunity to give us feedback. So, the biggest component, and this is something that we'll work on doing next year, is actually more around how do we communicate with our families what is happening in our health classes. it's really beyond what the materials are doing and more about what are the lessons, what is the scope and sequence. And so our hope is especially since there are new standards that were adopted I think two years ago um usually anytime there's a when the adoption process comes up for new materials the year before is when they adopted new standards. So having an
015opportunity for those curriculum um those teachers to get together to discuss those uh standards, make their maps and then pushing those out to families so that they know what are we teaching, what is the process if you have questions um and what are our policies around because health is a big one if we have any opt out options for families. Health is usually where we get those requests. So making sure we're just doing a better job of communicating with our families what is actually happening in our classroom which goes beyond the materials. That's just good practice. So that will be our focus for next year. But we'll have the adoption part done. So with that I don't think any questions. >> Does the approved list change every year? >> No, it changes every seven years.
016So they would give us our their approved list and then in seven years they go and they review materials again and give us a new list to choose from. >> Okay. >> So we wouldn't be changing materials really until 2027 2028. >> Yeah. >> No, even further. We wouldn't be changing materials at all until >> it's 20 last year it would be 2025 plus 7 years. So 202 would be the next time we would potentially have an option for buying. >> So what we have currently meets standards, meets the state standards. So we're not >> really doing anything, >> right? It meets the state standards and if there are new standards that it doesn't cover, we would have like supplemental materials that we can purchase. >> But that uh that piece we don't have to
017go through the state and the full adoption process on. >> Yes. But you still would need to go through by 2027 the adoption process. >> Yeah. And that's what I'm proposing right now. So our process of bringing out the M because there was only those two sets of materials that are automatic. Right. Great body shop and the kinesthetic. We'd set those out and then we'd narrow it down to two for the middle school. Set those out out so families can give us feedback and then we would select one of those and then we bring those three to the board for approval. Maybe you called that kinesthetic. >> That's I think that's what it is. >> Kinetics kinetics. >> Kinetic. >> Yes. I couldn't make much sense out of motion and causes in physics or biology
018or anything else. But I'll rest that. But I really what I was going to ask was you mentioned independent adoption and that very few choices and some publishers might be able to upgrade and then be one of those who would be approved without going through the you know totally going it on your own to meet all the parameters or standards. No, unfortunately once the approved list from the state comes out, they don't change that list. So when the other publishers got that got rejected initially, they got feedback from the state and then they said, well, we went and added things to it. So we now meet the state standards, but the state did not approve them. So we'd have to still do a full independent review of the new materials to see if they actually
019did meet the new standards. because that's just the publisher saying the state said we didn't. Trust us, we do now because we added a section in there. Um, and I am hesitant to that. I I worked at the state. Uh, one of my moments that I had when I worked closely with publishers and I literally watched this happen is we saw textbooks. I was um helping the science department as they were doing their review. This was way back about 15 years ago. They were doing their review. Just as the review started, Next Generation Science Standards came out. And we saw publishers take the exact same book and stack a sticker on it that said Next Generation Science and said, "Now it's Next Generation Science." It's like, "No, it's not. It's just a sticker, you know."
020So publishers are It takes a like when a publisher can turn around like three weeks after getting feedback and say, "Our books now meet." I wonder like what did you throw together and stick at the back of the book to say you're fine? Those are books that they publish that they're like they're buying they it takes a lot to publish a book. So I feel I'm really hesitant to any company that suddenly met according to them >> and and the burden of proof is still on you. It's still >> it's still on us. We'd have to prove that we looked it through them. We'd have to prove we went through the process and that they met the new standards. And of all the things right now, especially because we're not gonna buy, of all the
021things I want to spend teachers times on, that is just not one of them. >> Thank you. >> Any other questions? >> Blake. All right. >> All right. Thanks. >> So, we'll keep you posted and probably be bringing something in the spring. >> Okay. And I think that is me again. >> You're up again. >> All right, twofer. So, um Dan let you guys know that the calendar is um coming up for review. And just like normal, we bring a a group of teachers and community members together to review the calendar. So, first I will put a plug in if there's anyone on the board that would like to serve on that team or if you know community members who would be interested, we will be sending out a survey here probably pretty quick to
022the um community and letting them know if you're interested in serving as well as asking some questions about the calendar. And so, um we hope to gather names, but if you know of anyone, please throw them name to me and I can reach out to them and give them a personal invitation. Um, the calendar team is one where we sometimes struggle to get people on it. The good news, I think, is right now, the last two years, we've been working off a really good calendar and we've gotten really good feedback. So, I think we have a good foundation for this next year's worth of work. So, I'm not too stressed about it. But, we did want to bring to your guys' attention this year the Labor Day dilemma. And it is a dilemma across the
023state. Do we start before Labor Day or do we start after Labor Day? Traditionally at North Marian we've started after Labor Day. But I will tell you this year if we start after Labor Day it will push our end date very late. So right now starting after Labor Day for students that would be September 8th and for for our staff that' be uh August 31st and approximately we have to like these are just approximate numbers. The start dates are pretty set because it's after Labor Day, but our end dates would depend on a few different things like where um you know some impacted by negotiations etc. But conceptually it would be around June 17th. This year actually it's even more complex um specifically because where June 17th hits and then where Junth hits which is
024a we have to be closed as a federal holiday means that staff would have a day off on Monday have to come back and we'd be a day short. So they'd have to actually do two extra days to get to June 22nd and then graduation would be June 11th. If we start before Labor Day, students would start on approximately August 31st, staff would be on the 24th, and then we'd be done by June 11th, staff would be done on June 14th, and graduation would be June 4th. I will also point out this year, last two years, we've done a two-year calendar. Um, and this year we're hoping to do a two-year calendar again. And next year, so 2728 looks exactly like this. The calendars line up. Um, and in fact, it's only like a day
025off dates wise. It's like September 7th versus um September 8th or uh after Labor Day start. So, there's our dilemma. Um, we Diane did some slooping actually and we're seeing that everyone is divided uh in in terms of districts. Um, these are just the initial ones. We're still waiting on a few folks. um Woodburn has always started before Labor Day, so that's not shocking, but some of these this is a definite shift um for them in terms of practice. And so we just wanted to let you guys kind of see that. >> Um Dan, did you you know, this came up at the uh last month's superintendence meeting and you know, people were like, "What are you doing?" Because this is the dilemma. And so, and the McMinnville superintendent brought up that they've been doing
026something there that we might consider doing here for their calendar committees is that if if Labor Day is the 1st, 2nd, or 3rd, you start after Labor Day. If it's the fourth, fifth, 6th, or 7th, you start before Labor Day. And so that way that calendar committee is not always wrestling with this issue. Although she's been in that district a very long time, she says, "You'd be surprised at how much argument happened over what happens on September 4th." does which direction does that one go? But anyways, uh so that might be something we consider doing just so it's kind of baked into the process and that way we can we can know which direction and give direction to the calendar committee. So, >> and that would be a decision you guys will probably make >>
027after we start the calendar committee though. So, we would need to make a decision. We just wanted to let you know what we're thinking right now in terms of our process. So, right now we're really hoping to gather some feedback from our community. Labor Day has always been a question on our feedback um like survey that we give. So, this will be a typical question from them. Um we're going to then bring that feedback back to the board so that we can kind of say, "Hey, our community is saying this versus that." So, you guys can hear that and then help us make a decision. Um then we're going to bring our calendar team together. Like I said, it's made up of teachers, um administrators, uh classified folks, and hopefully some community members. though I
028will say a lot of the people who volunteer for the team are kind of dual hats. They both live in the community and are uh teachers and then usually what we do is have one maybe two calendars that we can then share with the community get some votes on them and then bring it to the board for your approval. The one piece because negotiations are happening is we know the calendar could potentially be h like impacted by negotiations. So there'll be some things that we do and kind of make a tenative calendar. We might even get a tenative calendar approved by you guys and then end up making changes after negotiations and depending on how long negotiations take. So, as long as that meets your guys's like approval in terms of gathering some community feedback
029before we make a decision, then we'll kind of move forward with that. >> Can I go ahead and then I'll >> go ahead. This will probably be kind of an off the wall comment, but based on a family situation that happened, I wrote uh in my notes, superintendent de principles, just decide you're going to get all over the board. >> I can. Yeah, I >> I remember once I took my family to the coast and we're well, which restaurant are we going to go to and what time are we going to do this? And I just decided and it was the best because we knew we're going to watch this video tonight and we're going here for dinner and we're going bowling this night and the boys and my daughters that was fine. We got
030a long question for you just know how busy you are holding committees upon committees to do all these >> kinds of things. Uh Dan's suggestion there what he gathered sounded like not that you obviously can go through the process. It seemed to make sense though I if something was established would it make it so you wouldn't have to hold this because no matter what you're going to have do you have to hold a committee? Mhm. >> Yeah. It's both the contract and is the board policy also or I know it's at least on the contract. It's in the teachers contract. So >> yeah, but at the end of the day who decides >> how long how many meetings are you having? Like I >> the last few volunteer >> be happy to help decide but
031not available. >> Yeah. the last couple years um it was like a two meeting um committee um maybe three if there's something that we get stuck on and I will say um from my perspective having teachers at the table was really like it's what made the calendar really good um because they were able to kind of look and say this is where like the big things are things like when should the trimester end, when should conferences hit and teachers have really good insight to that and So, their voice and and I'm going to give a shout out to Karen McIll specifically. Karen McIll has like a a calendar brain and was just like, "What if we did this?" And we ended up with this really nice calendar that really eliminated some weird breaks. It it
032capitalized on where do we put things so that families can get long weekends and not have like random days in the middle of the week that kids are missing school. So, it's great to have their eyes on it. So, we have to have >> That makes sense. There's a lot more to it than just the start. >> No. No. Exactly. There's other things that kind of But like I said, we're building up the start of the calendars as they currently are. Um, and kind of like, okay, how do we try to make this calendar look as much like those previous calendars as possible? Because we've gotten really good feedback from it. And the feedback we'll get from the staff or from the community is basically like what we did the last couple years is we
033said, "What about this calendar do you like and what do you not like?" And then it was like, "Okay, this this helped. We were able to eliminate a few things and move things around. >> Thank you for explaining. >> Yeah, not a problem. >> Most of these things take about two meetings. You give them kind of two choices. There's pros, cons within the choices, go back, get some feedback, come back and make a have a recommendation. So, it's not too exhaustive except when you have dilemmas like these where it's like, you know, you and I've seen it before where it's a 50/50 and then the board just kind of says, "We want this one." Yeah. So, All right. >> All right, >> that's it. >> Anything else? You all good? >> Okay, I'm gonna flip
034this over. >> Over you, Kevin. >> Oh, good. >> Wonderful. Thank you all tonight. Uh so, so yes, I've got um a couple of things that uh to share with you tonight. uh we have our typical uh monthly financial report and enrollment reports. Uh you know so it's interesting that from the numbers perspective we are officially with this report halfway through the fiscal year. June or excuse me December 31st is the halfway point of our fiscal year. Uh however I do like to point out that um for say expenditures we're at 35% of our budget and that is unique because we are only onethird of the way through our salaries for the majority of our staff. Majority of our staff receive 12 checks a year. The majority of them get September, October, December. They get
035the four and then there are eight actually paid uh in the next six months. So, uh, it does sometimes, uh, you know, you look at it is you're at the halfway point, but you're only at the halfway point in certain things. You are halfway on your utilities. You are halfway on on some of your other pieces, but your your your big your big uh expenditures will continue to uh be heavier in the second half. So, there really has not been any big swings as far as um revenue or expenditures. I am still uh projecting that uh revenue will come in uh over $300,000 above budget. Again, and everyone's going to be tired of hearing me say this, but right now there's about $265,000 in that number that we don't know if it's ours until May
036of 2027. So, uh it still puts us, even if we negate that, uh it still puts us in the positive. Um we did unfortunately miss the mark with the ending fund balance from the prior school year. Um that is is uh actually you know setting us back a little bit on that that plastic revenue outlook but uh very very critical um to be you know keeping that in mind. The other piece as I'm continuing to dig further and further and further into current year expenditures looking at past trends looking at what we know is coming on the horizon. We really are projecting a real favorable outcome on the expenditure side and projecting that we could come in $900,000 or more under budget on expenditures, which is an incredible testament to a lot of work people
037are doing to really think about um think about our expenditures, look at what we can do to uh reduce non-essential spending. uh we've we've been able to save through some some vacancies which of course then does unfortunately create a little bit more strain on our our staff but as you know vacancies and turnover happen so some of that is uh from there uh right now I am very nervously because there's a lot of unknowns but projecting a preliminary ending fund balance could be upwards of $2.5 million. We budgeted a 1.2 276 million ending fund balance. So that would be absolutely incredible if we end the year with $1.2 million more than we thought we would have in the bank is essentially what that comes down to. >> Can I ask a question? >> How's our
038transportation and what does that give us for um any fun balance percentage that we've been our goal for? >> So those are two great questions. >> You can say pass. I didn't give them to you ahead of time. >> Our transportation costs are are projected to end the year in the $2.7 million range this year. Um we it's a little bit of a double-edged sword because that is a significant jump from last year. It's also significantly more than we budgeted. However, it may end up getting us that additional 10% in revenue from the state. So there is a very weird if you will kind of almost contradiction between your increased costs and you may end up actually receiving more funds from the state on that. Um we've looked at expenditures um and have not yet
039been able to identify a lot of areas for uh reductions. We are continuing to look at routes, continuing to look at options, but there are a lot of regulations over um busing students to, you know, certain areas. Um and then of course specialized transportation is is it is a large portion of our costs in terms of um so you asked about the transportation, then you ask about the goal or the fund balance. We are um something we're going to need to discuss because um it many districts have a board policy DBDB um or BB. >> No, you're right. >> DBDB, sorry. Uh North Baron has not adopted that policy that outlines in policy what ending fund balance means to me. So, that is something that uh we've been discussing that we we will we would
040like to see some clarification on that and have that be something that that we continue to look into so that there is clear guidance on at a policy level of what that ending fund balance can be. Obviously, our budget priorities and stuff are to >> not to speak for the board, but understand we want long-term stability and we want to make sure we're not cash for. We want to make sure we can weather, you know, um, some of the concerns that are that are coming up. But, um, as far as a policy, there is not currently a board adopted policy that outlines the actual number. >> So, we can bring a sample policy at the next work session, have a a first reading in two weeks, and then have that be for consideration for adoption,
041you know, in March prior to the budget time period. So, um, yeah. Can you speak to how that would affect our credit rating? So, the policy provides you the guideline and if somebody could then maybe look at that and say you're in compliance or not in compliance with that. Um, I I can speak to past practice that when a budget is adopted or approved that does not align with policy, there may need to be a acknowledgment, if you will, by the board that we are approving a budget that does not meet our policy. A common number is between 8 and 10% ending fund balance often referred to of general fund expenditures although I have seen some say of total budgeted expenditures those would be some of the discussions that we could have but GFOA general
042I'm not going to even go there but the GFOA generalized uh suggestion is 8 to 10% of general fund expenditures. So, you know, in that case, um, we are I'm going to misspe without looking at it right off. We would be $2.5 million would be short of a 10% pending fund balance even. Okay. >> If we just literally didn't touch any of that. Well, the reason the reason I ask is when we sold our bonds, we sold them at a premium because >> um the ability I was going to say the ability of the district to repay >> its obligations was was very good and that made a favorable >> that made for fable favorable bond sale for us. And so um I just didn't know if that factors into it if we add into
043policy or >> correct maintaining a adequate ending fund balance is very critical to your Moody's and PORS ratings. Um and maintaining that that higher rating. Um yes the school district pool the 2018 Pors pool got an incredible rate. Um and uh you know that is due to collectively having really good ability to repay obviously. So when those ending fund balances get lower um I will tell you from experience you get a lot more calls from booties and and have a lot more um conversations with them and and your bond holders are watching right um they are watching. So an ending fund balance not only protects the district, the staff, the taxpayers, it it actually can pay back the district through that encouraged credit rating. So great question. >> Thanks. >> Anything else? I think. >>
044Okay. >> Enrolling. >> Apologize. The enrollment report has been updated for you as well. We actually saw a little uptick uh in our enrollment after the break. Uh I have a separate um tracker I've been running actually by week and it's been very interesting to just see the movement. Um but it is it is very typical of of what we would expect to see. My projection uh based on prior year trends was that we would be ending this year at 1556. I'm hoping my number is is going to be there, but this is absolutely these enrollment figures are absolutely critical to the budget development that we're doing. Uh the state funds schools on a 2-year uh look back. They will look both at your current year enrollment and prior year enrollment and fund you on
045the higher of the two. So in a situation like Northberry and in many districts we are always being funded on the prior year's number. Um so unless enrollment turns around I would expect that the enrollment numbers are what are going to be used to build our 2627 budget just as right now we are being funded on our enrollment. So that's extended ADMW is the the terminology they use for that. biggest piece I would like to I guess put out there is um currently the trend data I'm seeing is that North Marian's enrollment is at a rate of decline outpacing that of the statewide average. Um so that is a concern. If all districts decline at the same rate, your share of the state school fund should remain fairly constant. if one district declines faster than
046another or a district grows, your share of that pie does start to become slivered. So, that is that is something that um we're really focused on is is what uh what is going to keep families here at North Mar and attract more families here and and what can we what can we do to let everybody find out how how great it is here and make sure they're they're choosing us. Any questions? >> Moving on. >> All right. So, speaking of budget, we've uh we've had three uh former uh budget committee members uh express interest in being uh reappointed to the budget committee. And so on the agenda uh outlines uh the three names that were uh that um applied. And so we got a couple different motions there for you. We've got an easy motion
047that you could do all three in one motion or you have the option of appointing them individually. >> I would entertain a motion or motions. I'll move to reappoint the following budget committee members. Brett Saln now to position three. Jones position four. Jim Yoly to position five. Each will serve a three-year term July 1st 2025 through June 30th, 2028. Is that correct? Okay. Yeah. >> Second. First and second. Any discussion? that we've had all our positions filled >> that fills all seven positions. Correct. >> I'll just make a statement that I would encourage the budget um committee members who are appointed to show up on budget committee. >> So, no other discussion. We'll move to a vote. All those in favor say I. I. All those opposed. Motion carries. All right. So, I think it's
048I've got several little reports here. So, uh like to uh introduce and bring up Rich Davis. Uh he's our insurance agent with MAPS. And uh he's been working with us on um this policy, technically an AR, but a policy related to the use of alcohol on campus. And so, uh, last month I brought a policy for you. I I'm not bringing that policy back for adoption yet because I want to make sure that we've, uh, talked through all the aspects of concern. And so, uh, linked on the agenda is KGR2, use of alcohol on campus. and um uh appreciate both Kim and Rich's work because Rich has been working closely with Pace on this and one of the PACE uh legal attorneys in about a 24-hour period said, "Here you go." Uh, and so what
049you have before you, uh, is, uh, written by one of the members of the Pace Legal team along with Rich, Kim, and myself, uh, working through this. And so, um, but before we, you know, if you dive into that policy, I did want, you know, Rich to be able to explain even maybe more to what his work in other entities has been, any concerns that uh that we've alleviated through this policy, and then to answer any questions uh about it. So, Rich, maybe turn it over to you for a little bit. >> Thank you. I'll I'll be brief. Uh I've been working with a variety of different groups and or uh organizations and how they go about operating uh is very key especially when alcohol becomes involved. Um so whenever alcohol is brought to to
050the attention I try not to say no don't do it. Um, but if you are going to move forward with it, make sure that you're going to do it correctly so that you are protecting the organization as best you can. Um, I've been working with anybody from the end user to uh people that actually distribute the beer themselves or alcohol themselves. So as you're going through this and determining how you want to move forward, if this is going to make sense for the organization, the important thing to think about is how is that risk going to affect us and how can we mitigate that risk? And I think when we started, uh, Dan provided me with, uh, an outline of some suggestions for things and I came back with with a few with a few
051suggestions of my own uh, to expand that. And then as I was talking to the the risk department with with PACE, the underwriting department with with PACE is uh, I don't actually talk to the legal department. I just notify the and they end up talking to whoever for legal reasons. Um we always want to make sure that we are operating in a manner that is going to be uh clear for for everybody. Um I think the most important thing when you're dealing with these uh situations where alcohol is going to be present is that you have a clear parameter of what's involved. How is it going to be uh monitored and used? And my my first uh uh opinion is that you do not do it yourselves. You don't allow other people to come in
052and do it themselves. That you force them if they're going to come in to use an outside firm that is in the business of doing such already has the controls in place and know what they're doing. Makes it very simple, very easy. Um, I don't know how how far >> that's probably a good uh pausing point right there and and uh whether you have questions uh regarding the policy that's uh still being uh constructed or to Rich, myself, Kim. Um, >> you know, my goal is eventually uh here maybe within the next month to take all of your feedback, bring back the actual board policy, this AR and eventually an application that we can present to to you for policy adoption um so we can can move this forward because as you know what's uh
053driving this is the request to uh have our baseball facility rented for professional baseball game in which uh the owners would uh in order to make it profitable for them would need to be able to have alcohol sales >> anyone >> is so is it just for that one event or is it would this could this lead to other I mean I just don't understand why you need alcohol on a on a at a public event anyway just go somewhere else >> well I think great question I think at this point it's just this event I do think that in conversations. Uh, one thing that's unique about North Marion is we don't have a lot of venue opportunities for uh for groups that may want to uh provide even support for the school district. So,
054there's been discussion about, you know, there used to be an auction >> and that that was often times held on campus that alcohol was present. Um, and you know, for a lot of our entities that, you know, you know, larger districts with bigger booster clubs can often times rent facilities that are, you know, that I think for our groups would be cost prohibitive. Um, so it's not necessarily that I have a vision for that, but that question as I've been working through this policy has come up about, you know, should be great to have a foundation that could, you know, not have to pay a rental fee for a space to be able to also use our commons and things of that nature. So, um, I'm just being transparent in the conversations I've had as
055far as >> what what what >> the sole purpose of this is to be able to rent our baseball facility to a professional team in June. >> What kind of professional team? >> Uh, they're the Marian Berries and they're the equivalent of like the Portland Pickles and that group. >> Have you guys ever been to Portland pickles again? >> No, but I hear they're wildly >> strippers and >> what? Yeah. >> Snow. >> Yeah. >> Well, I did go see the Mary and Berries play at Shemecka and they actually played the berries and and that none of that happened. >> No, they do have a night like that. So, you're just inviting that kind of stuff in. So, >> I will ask a question. So, say there was an auction because I have attended the
056auction in the past. Um, and I don't know if this for you or Dan or whoever. So, say there was a basket donation with hard liquor in it, because I believe I have seen one of those. I've been to a lot of auctions, so I'm not sure. But, um, would that be acceptable since it was a closed bottle or does it have to be cuz I see the hard liquor? Like, I just want to make sure >> prohibited from being consumed. Maybe it's just some word smithing. >> Yeah. So, I wasn't I just want to be clear because if we're >> Are you asking the question from a coverage standpoint or a risk standpoint? >> Both. Like, do we So, if somebody was to donate a basket, I'm thinking of a liquor store that we
057know of >> to donate a basket, then would that basket be okay to have on campus for an auction or not? From a coverage standpoint, uh, uh, coverage would apply if Rose arising from the alcohol. The biggest concern, of course, is somebody consuming it and then driving away and getting accident hurting somebody. >> Okay. >> And and then a claim filed against us because they alleged that it was consumed here and did not take the proper care in making sure that we >> did serve an intoxicated individual. So, from a coverage standpoint, it's there. From a risk standpoint, I would suggest that we just simply go to the uh uh protocols and plan of the district. I'm not going to tell you what to do, right? But what I'm going to do is make whatever
058you're doing, I'm going to make a lot of suggestions on ways to protect yourself. Okay. >> Or do it in a manner that is going to be less risky, shall we say? >> Okay, perfect. Yeah, that's what I was kind of all right. I'm thinking like five years ahead. Okay. Any questions? >> One last thing. If the policy is it would the policy had to be purchased through the school or >> policy currently exists. >> Oh, it does. >> Okay. Our policy will extend coverage, >> but the alcohol part is like a writer. >> No, no. Co coverage applies. >> Okay. Uh and it's on there now. Uh we have liquor liability coverage in the event that a claim does arise. The question is will that continue depending upon how we continue continue to um
059operate our business. >> Cuz if we were to do things that where say we allowed a a third party to come in and just serve the alcohol themselves and didn't control it at all. that is that creates a very high or a much higher possibility of a claim arising against us because we're not controlling. What we want to do is make sure that if we want to do this, if it makes sense that we want to control it in a manner that is going to lessen that risk >> and they I'm sure they have to have their own insurance as well, right? >> Absolutely. They would have we would require them to bring in a third party that supplied the alcohol and supplied the servers that met the OLCC guidelines and all the licensing that
060is required. They would also have to have at least $2 million of coverage for both general liability insurance as well as liquor liability insurance and make us an additional insurance on their policy so that if a claim did arise against us >> because we have big dollars and the lawyer used our name if it was their fault, their policy would step up and defend us and pay out on our behalf to the extent it was their fault. And if they brought in somebody and they're and it arose from their operations, then they should be defending us and paying out on our behalf anyway. >> Yeah. Did that answer your question? >> Yeah. Is it more of a community decision then based on how we use our school or is it more of a board? It
061>> was more of a a superintendent decision in terms of how we would manage this. So part of it part of having the board policy to allow the superintendent to do what I'm doing here and developing rules and and applications and processes. So essentially when the policy would get brought before you that would say it's allowable under the superintendent's guidance essentially then that's then that would be allowing me to move forward with this project uh for June or event I should say. >> I would also add >> there's not really a community type of decision. And it would be more of the superintendent developing guidelines, application procedures, and making ensuring that to the the things that Rich was talking about, the levels of insurance are are are in place before the event gets approved. >>
062And yeah, I I would also add that u this is an application for an outside party to be able to uh uh apply to be able to use the facility. and it is limited to a 4-hour period of time and it also would need to meet our requirements that we've placed into it and then of course it's always up to I think Dan yeah to decide whether it can even go forward. >> Is there a definition on what food is? I believe OLCC has requirements very specific. >> It's very specific to >> and that's where I think your third party suggestion was part of that >> because they know that what they have to do and what what they need to do in order to meet the licensing requirements. >> Great. Sure. >> Yeah. Mark,
063>> I wonder would I have permission to interject a few comments that I've thought about before and they relate I think to what we're hearing although I've heard additional things now that probably affect my that all right >> yes >> I speak to the proposal to amend policy KG1 that was first approved in 1991. With subsequent readoptions, it has been in place nearly 30. The board from the beginning chose to restrict from the district camp of certain substances, all of them drugs and all of them addictive. In approving this policy, the board, I think, upheld a principle and made a statement regarding these substances. Alcohol illegal drugs, marijuana, narcotics, and tobacco pose harm. Adults and students alike and are illegal to the latter age 21 and above accepted. And so I pose the question, do
064we compromise the principle and soften the statement by making an exception to it? the example we set for both students and community. It's the primary motivation for a nay vote on the matter in question. Now this quotation is not original with me but it seems gerine to these few comments to the board. We need to disagree in order to debate and we need to debate in order to decide. Some further and secondary considerations as we debate this proposal. Because a deed is lawful does not render it inherently good. Adults as well as those below the age of majority are subject to addition and its accompanying detriments within the family in financial matters and personal conduct. Number two, alcohol consumption impairs cognitive function. For those consuming alcohol, behavior will change both at the venue and afterward.
065Those leaving our facility after consuming alcohol will not all have designated drivers and may endanger themselves and others on the roads. The expressed need for additional insurance and legal liability contracts attest to awareness of such dangers. Number three, our core mission and legislative charge is to provide for the education of the students of our district. This proposal will not augment academic achievement. Four, previous discussion among board members leads me to question whether there will be any substantial revenue received pursuant to the policy exception as is proposed. Only time of course will tell. In conclusion, while it may be enticing to anticipate more revenue acrewing to the booster club and to athletic programs generally, which I do not begrudge, and while it may please those with a vested interest in and enjoyment of baseball, this is
066an option that for liability concerns and more personally for conscience sake, I choose not to endorse. One last minute thought though. The district could offer our facility at a lesser rental alcohol-free. Let the first time trial prove whether it'd be profitable for the Maranberries. I could endorse this option and it would reveal whether baseball or alcohol is the more effective advertiser. >> Thank you. Any other questions? for Mr. Davis. >> And I'll just go on the record and say I support this, not because I actively drink nightly or any other thing, but because I think it's an adult decision and I do believe that our school needs revenue. Um, and I will rarely take off my chair hat and put on my fundraising hat. And it's been um a struggle to say the least to
067fundra for just bare minimum sports in our area. Um, to the point where I've pleaded with good friends to write me checks because students have already been committed to tournaments. And that's not unique to the one I fund raise for. That's a burden that companies are facing um a hardship and are not willing as much to commit overall. And I think that this would give us an option to bring back the auction, which used to glean 25 to $35,000 to be help with um the all night senior parties. There's only so many cans that you can collect to navigate that and donuts you can sell. So, if we're have the opportunity to bring people in from outside of our district to help with those fundraising capabilities, I personally um support that. So, I'll put my
068chair hat back on. Blake, >> good friend that I work with runs the proial school in St. Paul and they had theirs this last weekend and raised $275,000. Sometimes I I know we say we're in a small community, but St. Paul is smaller than our community. So, just a thought for fun. >> Yep. >> Thanks. >> All right. So, Rich, you're you're free to go. No one can kind of think the less of you if you walk out. So, >> future Dan, tell me when we have a guest. I will move my agenda. >> Oh, I I told him this was about about where he was going to be at. So, I I prepped him. All right. >> I just want to be here to make sure that whatever direction anybody goes that I'm here
069as a as a resource. >> So tell me you're from MAPS or you're from PACE. >> I'm from MAPS insurance services. I use PACE as our uh avenue for insurance services. >> Okay. >> That's who we I I ran the auction for. >> Yeah. Basically I'm an independent agent >> and we always got our our liquor license or our liquor insurance through maps. That was I mean, it was just that was that was part of it. So, when you said you're from MS, I'm like, well, >> been to your office numerous times. >> Thank you so much. >> All right. >> It's true. >> Yeah. So, um we conducted the youth truth survey again this year and uh we continue to have good participation amongst staff and amongst students. uh we did not uh advertise
070it or promote it as uh uh vigorously as we did last year and we uh through with parents and we saw definitely a decline there. Um, we're not going to take it as deep a dive as we did last year. Uh, but I really do want to, um, you know, we do spend a lot of time promoting this. Um, and so I do think it's worthwhile to spend a little bit and talk about some some bigger picture results from this. And so, uh, we can just go ahead and go to so percent positive there. when you, as Dez knows, you can spend a lot of time rabbit trailing on on this survey and get as narrow and focused as you want to. Um, but I've also and they give you kind of three data points.
071They give you percent positive, which is basically people responding with that four or five positive rating uh idea. Um, they also give you just the raw score. or so was it, you know, on a 1 to5 did people average like, you know, 3.25 or whatnot? Uh, when I show people that score, there's a tendency to kind of minimize the difference between what a 3.25 and a 3.75 is. And so, I avoid that one just because I think people are looking to kind of, well, that's not too far off. Um, I think the percent positive chart is a good one. And I also think the percentile ranking versus another identifier, whether it's nationwide, all schools in Oregon, all schools in our region, schools of light size. I think those are are worthwhile data points to explore.
072So, um this first chart, if you can see it, is um is when it says elementary. If we're looking at the student column, that is only the intermediate school because uh youth truth starts at third grade. >> Um I am going to skip over the family column just because of the low participation rate. So we're really going to be looking at at these at the first and the third column where we had high participation rates. So and the other thing I want to highlight is is that this is perception data that would your number one thing you're trying to do is just be curious on this. I want to know more about fill in the blank and then start traveling down to figure out what am I most curious about that's leading to these scores
073whether scores that are up or scores that are down. So, um, not going to take a ton of time, but you can see most of our at our intermediate school, the scores went up in these generalized areas. And we will show you some of the a very few, but some of the questions that might have been under some of these broader subjects questions. >> So, let's go ahead and go to the next one. to middle. Oh, already there. So, middle school and where you see the negative or positive, you probably already figured that out. That's changed from the last the previous year. >> Can I ask a question? >> Yeah. >> Can you remind me what like culture questions are? >> Um things like uh I've feel positive about my school. Um uh teach teachers
074treat me with respect. I'm treated with respect from my my uh teachers by or opposite for the teachers. I'm treated by by my administrators or from the students things along those lines. >> How could the staff have 106% response rate? >> Yeah, some multiple uh >> probably some multiple entries possibly. Um also, you know, potentially a number that we gave them, you know, we presented to sent into Youth Truth ahead of time and then we got more staff, you know, sounds. >> It's probably more that. >> Yeah, >> we give them an estimate and then um >> Yeah, you're good. It was just >> Yeah. >> And I, you know, if we not that we wanted to do too long, but if you did want to know, I could go in and get some of
075those particular questions. Um so if you can see, you know, at the middle school definitely you see some declines as in the staff numbers for sure. Um not so much in the student column. And then if we go to the high school >> and this was done in October. >> This was December. >> December. >> Last year it was in I believe November. >> Yes. Was there a question about culture questions? >> So, >> yeah, that's the one I asked because I couldn't remember >> as respect, but there's a category here expressly for respect. >> Okay, here are all the um >> same question. So here are all the ones for the high school related to culture for staff. So the high school staff survey the questions regarding culture are information about school policies is
076disseminated to staff clearly. Discipline at my school is fair. My school communicates a clear direction for the future. I feel informed about important decisions regarding my school. My school is managed effectively. My school sets high expectations for students. My school creates a positive work environment. My school runs smoothly. My school's employees are committed to the success of the school. My school's policies are administered fairly and consistently. So, those are all the statements that made up the staff culture survey for the high school. >> And what about the students? >> Sure. >> Thanks, Mar. You're reading my mind about that. >> Well, that's where it was low. The students would in particular. >> See, I love this because what you're doing is demonstrating. I am curious about this. So um so there were four questions that
077make up the culture sum uh summary measure and then they have some related questions. So the four main questions for the culture summary were discipline in this in this school is fair. My classmates want to do well in school. >> Adults at my school treat students with respect. students from my school treat adults with respect. So those were the four main ones and then they have others adults at my school respect people from different backgrounds I feel safe during school and then are you part of clubs teams are you part of so I'm not sure I mean that's the depth of of youth truth is I mean it is a very indepth >> um um survey tool >> and we just do this once a year right >> correct >> so for example On the
078middle school, it says staff and it says 40% school safety. So only 40% of the staff feel safe at school. Is that what I'm reading? >> That had a positive response to to that. Yes. >> That the students feel safe or the staff feel safe. >> That one is the staff. >> So only 40% of the staff feel safe at school is what they're saying. >> 40% scored a four or five. But that's >> which you can see was also a percentage drop of 47. >> Yeah. >> So >> because you would think this that I mean if they all participated and they took it that's an interesting >> what what does that mean though school safety does that mean like I'm in a safe environment to beliefs or that like >> no this is
079this is you guys are doing the right thing. This is your this is the number one thing is you get curious and then you drill down to go how do so like if I was the principal of that and I would look so then I would go into what are the the three main questions that lead to that is students are safe are safe from bullying at my school. >> Okay. So um at my school there are clear rules for students against hurting other people. >> There you go. >> Okay. And I feel safe at school. So if I were the principal seeing that kind of result, I would go which of those is the lowest? >> Yeah. >> You know, so >> with a 47% drop. >> Yeah. >> So, and the biggest drop
080Okay. So, the biggest drop was is at my school there are clear rules for students against hurting other people. That was the number one drop in that on that school safety >> one for the middle school >> on staff >> from the staff. >> So are the principles taking these um responses and then addressing the concerns? >> Yeah. So that's I just being totally honest that's something that we just have not had a lot of time to to work on. That's something I want to tackle in March. Um, and I know at least one of our principles is is I mean, they're all looking at it. I've seen the work of one principal to go, I want to really dig into some of these scores that dropped um um just between strategic plan, principal hiring.
081We've just got a little bit to to do, but I do want to help guide principles through this. So um so that they can I mean not that they can't do it on themselves but really that way we're doing it systematically as all three principles all four principles doing this work. >> There's some significant drops at the middle school. >> Yeah. I think the other thing and this connects to what we heard from the association last month when they presented too is we know that like there's a high degree of stress this year right with the layoffs and different things. We had a lot of administrative changes um this year as well specifically at middle school and the primary school and the high school. only one building had the same leader. Um, and we know
082um that that staff already are telling their association like we're feeling this degree of stress, right? And so we know that these are also impacted by those pieces like one is are there the questions start to become are there specific things that are happening that led to that score or and or is there a general feeling of stress that's impacting how I view everything right both and so important questions to ask. So um looked at the high school. Then the other things that you can do with youth root is you can look for places where youth truth identifies alignment. Now if you were to ask me a lot of questions around alignment I would probably struggle pretty quickly. Uh but it is curious where they say there's some alignment in these areas which uh again
083you could probably dig down into to figure out you know why do we have alignment in those areas. So um so we have the elementary one and again for students just to reiterate that's just the intermediate school. Um and I don't know if you can see those questions on there. >> So you guys see that or do you need it turned? Are you good? Oh god. You got it. >> Okay. All right. >> Okay. Okay. >> Yeah. >> Can you think of some averages from schools that are maybe in a similar size as our school or something to >> Yeah, you can you can change the like the comparison. >> So like if you were to go to looking at like the percentile rankings, you could choose the demographic of type of school to compare
084yourself to. So >> did someone maybe has anyone done that at all? >> We have not done that. >> Yeah. >> Excuse me. And that is, you know, something that having done this looked at the survey two years, I think the one thing that I think that is in comparison to other districts in the percentile ranking, we're we're consistently lower than a lot of other schools. And I just know that, you know, this is a great place with great people. And I think with a little bit of focus work, we could see some of these scores improve. uh because when you compare to other when when I have looked at those comparison districts we are our percentile ranking is below in most cases. So >> why do you think we didn't have any um family
085except for like 100 >> uh% >> uh we did not promote it like we did last year where you know I did it where I did a video and I was just pounding it. Um, I think principal set out a few reminders, but it was kind of more buried in there, weekly reminders versus a, you know, a specific push for youth truth. So, >> I remember promoting it a bunch last year and I think you did too. And yeah, definitely. >> I mean, I think I had you guys putting it out on Facebook and everywhere. So, you know, we just really didn't, you know, we were and, you know, we were not going to do the youth truth this survey this year because of costs >> and then we were able to kind of negotiate
086to get something that was um affordable, which also then put it pushed it into December. So, >> gosh, this is such good data. Like, I love numbers and and drilling down and figuring out the why. And, you know, beyond that, it's really nice knowing that there's going to be some action behind it and I'd love to continue to be able to do this year over year and promote it well for this fall. Um because I know I know we have such a great a great place to work and send our kids and you know I just wish our numbers were a little bit better which makes me wonder you know what >> is there space on here for kind of open-ended like for students to share further thoughts to share further thoughts. So, do we
087have any of that feedback that we can say this is why? Okay. >> Well, I wouldn't necessarily draw conclusions on the open-ended stuff. You certainly can learn a lot. So, um and I say that because I don't I would never draw a conclusion on an isolated statement. >> Like, you know, you get someone out there grinding on something just like I don't look at Facebook and make life decisions on it. Um what >> but I mean you can learn a lot by anecdotal statements. I would base decisions on data like this that says so like the just take the middle school one where we said why was this low and we drilled it down to one statement that said the rules are not clear enough and it's resulting in these things. So that's where you
088start basing decisions to go like if I were you know in that situation I would be I did this once with was a different survey tool as a principal to go okay based on these things I need to know more about why you're saying professional development here is not good and then got some feedback and said based on this feedback here's the three or five action things I'm going to do differently and then I just kind of kept doing the same survey questions internally probably where the point they got tired of me asking and then by the time that next survey came around a year later those results went up because you told me I wasn't doing these five things I started doing these five things am I doing better um which is really no
089different than the business the surveys you get on businesses that that you do business with you tell them the right thing enough times you're going to get better service >> how long does the survey take to uh complete Just for myself, if I have a >> for someone like me, >> the length of the survey will dictate how much time I spend. If they if it starts getting long, it's going to get real quick in a hurry for me because I'm not going to >> Well, I don't want to put her on the spot, but Lindsay, how long it take you as a as a staff member? Do you remember? >> No. >> Okay. >> I mean, are we talking half hour? >> It's like how many minutes? >> 20 25 minutes, maybe. >> Yeah.
090>> Okay. >> Yeah. depending on how much thought you're really willing to spend on it. >> Yeah. >> And for staff and students, I do think that it's again it's valuable. Students are kind of captive audience. They they do it and and with 100% I think that's you know are pretty close to that. It's pretty reliable. I think uh I think the staff it's you know it's obviously 100% or 106% with the carrot of lunch and and other things for him. So I do think that and I think we while we haven't done as good a job of circling back I know and part of that's the administrative turnover but you know if you were to look at the intermediate school they they actually changed how they brought kids in from recess based on this
091survey when staff were saying like kids are rules aren't being enforced and when the principal drills down to say it's worse right after lunch so they changed how they brought kids back in from from recess. So those are the types of things when you can do those little moves, those can help and definitely show the to staff that we listen to you through the survey. >> I think the final piece too is we know that there's already a plan. We use this as part of our strategic plan. >> There are tons of questions we could give big culturalbased questions or like big like the big category questions. We want to increase our score in safety. we want to increase our sport in this category and we can get into those specific questions. So, if we're
092talking about culture and community, we can ask, okay, let's look at these questions and let's see if we can move the dial on these four questions based on the strategic initiatives that we're working on. So, we're going to get that also and and really put it out there as a way to be holding ourselves accountable to this data. Yeah, I just echo what Jenny says. Like I think this data is better than a lot of data that we've seen in the past. Um no offense to anybody who's brought data forth, but this just seems more um useful, user friendly. And I I like that we can drill down and kind of like look at it from a I do really think though that myself included we can do a better job at getting family partnership.
093Yeah, I think you know I've second year in a row and this you've always been more interactive on this survey than just the other data because I think when you read start reading those questions that's real to you as far as when you're starting to look at data that you're not excited to see or not happy to see and drill down and go this is actionable stuff. So >> the next are little it's easy. >> Is it budgeted to do again next year? >> I Well, we haven't built the budget yet. So conceptually >> I mean in theory you're the goal is to do it. Yes. >> Yeah. And basically when we didn't get it this year partly it was some change in the WSD and how they were funding it. Um and when youth
094directly reached out and said we want to make this happen for you. We think this is an important tool. So they gave us a killer deal and then they said we will work with you for the next couple years to make sure that this is attainable. >> Hang on. We didn't do something within our WSD budget to cover what was going to be our portion. So it wasn't like we increased the cost. We just said we're going to we're not going to do this thing. We're going to do this over here. So >> um there's probably more we could go through. You've got the slide. I think maybe moving into the we've got a few more things to get through plus an exec session. So, >> yep. >> All right. Thank you. >> Um, strategic
095plan updates. >> So, the first several slides are just what were in the I'm just adding to the previous presentation so we can just kind of keep going. >> And so, this is the the new information. So, back up one slide just real quick. So, this was kind of the teaser last two weeks or last time we were with you. So, then we've been sending we've sent out some um some possibilities of uh performance indicators for our uh planning team and these are some of the top ones. So, go ahead the next one. So, these are there's I picked four the top four vote getters from the uh planning team on on student achievement. So, just leave those up there. >> These were the top two. >> Love that one on the left. >> And
096the next two. Yeah. the one Crystal you referenced that that first one was definitely the highest go-getter. U the next one in the graduation postsecary pathway those were the the tied for I guess second and then she closed the achievement gaps which was right behind that one. So >> so those these aren't decided upon these because we're meeting again with the planning team on Thursday. We just did that had we gave them homework and said give us some direction and these were the ones. So um performance indicators on climate and culture. So again I think you know to the question about you know making youth truth a part of what we're doing I think that part of it is is when you build it into your strategic plan then it starts becoming the thing that
097matters. So I think part of this year you know working through that strategic plan has taken some time but um now youth truth and other things become the work. So >> all right you know because if we do these things you'll see those culture scores go up. All right. And then these are the top two for talent development. Yeah, this is just me keeping you in the loop. We have our next meeting uh this Thursday. I'm sure Dez and I will be ready for it. We haven't had enough on our plate. Uh but uh we're just keeping you in the loop of where this is what where this uh train is headed. >> All right, my turn. >> Yeah. >> Okay, it's that time of year again where we talk about superintendent evaluation. Um the
098timeline and the model. Thank you Diane for all your energy and effort towards it. We're going to do the similar that we did last year where Dan will give a pre-valuation report. um February 23rd at the work session. Um that will cover some of the topics that we're going to use the same OSBA framework. Ours will look just a smidge different based on the feedback we got from the community um and staff when we did the hiring. Um the other thing is so February 23rd Dan will give a report to the board. Then I will send out a form to your North Marion email um for you to complete. It's anonymous. The form I will then edit it. Um and again, it's completely anonymous. I have no idea. So if you don't complete the form,
099I'm just going to be randomly sending out like I'm missing forms. Um so I will put probably a hard deadline on that. Um, I'm actually just going to give you a deadline right now and then I'm going to put it in the email. So, the 23rd he's doing it. So, I'm going to give you a hard deadline of March 1st. So, when you see that evaluation come across, um, it needs to be complete by March 1st. Then we'll meet executive session to have a discussion with Dan and then we will um go over it the superintendent evaluation report in the April 13th meeting. So again, your work is by March 1st to send the completed form back and I will not send that out until after he presents his pre-evaluation to the board. Any questions?
100All right. >> Great. Thank you. >> Cool. >> All right. Uh I guess I do need to read this long one. >> Okay. Let me read this into the record first. >> Um we're going to journ our regular business meeting. But before we do, I'm going to read our executive session. Um the board will now meet in executive session according to OS192.6602D to conduct deliberate deliberations with persons designated to carry on labor negotiations collective bargaining for UNM according to OS192.6602D content discussed in executive session is confidential except as provided by law. Board members in the media are instructed not to disclose information obtained in executive session except for when specifically authorized to do so or as required by law. Members of the media may attend executive sessions except in these specific circum or instances. deliberations
101with persons conducting labor negotiations, expulsion hearings, or those pertaining to confidential student medical records and litigation involving the news media policy BDC executive sessions. The board will not be taking any action on the content discussed tonight and will adjourn following the executive session. So again, we are adjourning the regular business meeting at 7:32 p.m. and going into executive session. And we will take a two-minut break to clear the record.