001We're going to call the school district board of directors meeting to order the late 504. have that. Um, first I'd like to thank all the visitors. We have a big thank you tonight recognition. >> Thanks we have and all of our staff that showed up. I appreciate you guys coming out tonight. Uh we will stand for the pledge to the flag of the United States of America. opportunity to see the personel on. >> Yes. Is there any questions regarding any of those items? >> Hold on. We have agenda. >> Are there any agenda changes? >> Not for me. agenda changes. >> We need to add um the title um 1A grant deficit report >> under reports >> reports. >> So that can go >> is that on item three? >> Yes. So that could go
002right after the facilities update or so anywhere >> or you can add it after mine too. Number nine just added the number nine. I might throw it in there after Bob. >> Okay, >> let's call it 5A. >> I like that. >> And then the second item is um procurement >> under the business section. for you. >> Thank you. >> Hearing none. Now we can uh go on to consent. There's any questions? >> Um classified, no action needed. So am I good to vote on personnel summary? >> Okay, just checking. Okay. >> Nothing else. Then I would entertain a motion to approve the consent. >> I'll make a motion to approve the consent items which are the men personnel and the bills. >> Moved and seconded. All in favor say I. >> I. >> Motion
003approved. Go on to reports and recognition. Dana Hernandez. >> I don't see her and I met with her this afternoon. She said she was going to be here. Maybe we move on. She comes in. >> That will work for us. >> How about MS student reports? >> Good evening. My name is Yazin Campos. I am the Ontario Middle School student body vice president. I'm here to read this month's update in Eileen's absence. MS student council finished up their annual food drive just before winter break. We surpassed our schoolwide goal, bringing in over 5,000 food items. We had a uniform free week last week for meeting this goal. We want to thank everyone who donated. We even had a few committee members stop in to drop off donations. Mrs. Longoria wants to recognize all student council
004members for putting in several hours of work to sort and deliver all the food items. Our next project will be our annual chocolate bar fundraiser. LIA has been busy this winter working on projects that will be submitted for the leadership conference this spring. The theme this year is you belong. Students have been taking that phrase and creating artwork, short stories, sculptures, celebratory dances, and videos to show what belonging means to them. Students will be submitting and viewing how other LIA students around the country interpret the phrase you belong. Students continue to do fundraisers such as a Christmas cookie fundraiser and a second round of selling konchas. Students finished their career readiness unit presented by the professional committee of both grades and are working on creating a college readiness unit. LIA has many plans during the
005spring, including class services, projects, and resuming their mentorship program with OCDC. Their final goal and hope is to attend the annual leadership conference, which includes over 3,000 LIA students from across the country club at MS. OML exists to empower students to overcome educational barriers through leaderships development, academic exillence and intentional post-secondary planning. Omly Oregon Migra migrant leadership institution meets twice per month. Students have been exploring postsecondary options. The sessions focused on comparing committee colleges and universities, understanding the financial cost, and learning about the importance of maintaining a strong GPA. Students were also tasked with creating vision boards to map out their future aspirations. Book club expanded to include seventh graders at the end of 2024 25 year. They're now holding steady at about 25 regular attendees. They're trying to find a balance between not making
006it like language arts class and also still having some structure. But the group of readers are very enthusiastic about all the all things literature. They even have a handful who seem to come in just to listen to others talk about books. But that brings a handful to seem to come just to listen to others talk about books. But that brings the adviser Miss Grover joy. The group has even selected some bigger and more complicated texts like Homer's The Audacity and Harper Lee's Toill Mockingbird. The 2526 FCA huddle kicked off in November with both seventh and eighth grade students in attendance. They meet on Thursdays after school and each of the huddle is facilitated by a team of student leaders who were trained by the FCA regional director Ryan Seals. On average, they've had close to
00710 students in attendance for each meeting. The discussions have been rich and life-giving. They look forward to perhaps organizing a service-based school project towards the end of the year. MS wrestling and girls basketball wrapped up in December. Our girls basketball team showed great progress through the season, and we look forward to seeing their continued growth next year. Our boys and girls wrestling team performed extremely well with many wrestlers placing in the top three at the SRV district tournament. A new year means the start of boys basketball. MS seventh grade and eighth grade boys basketball teams open their season with convincing wins against the Pirates from McCain Middle School. Our seventh grade head coaches Tatner Alexander and our eighth grade head coaches Jen Yanu. Both coaches have created a culture of work ethic, athletic accountability, and
008academic accountability. Smile club at MS has been working hard to organize and prepare for family math and science night on January 3rd. 23rd, students, research, created, and presented nine different hands-on activities for our community to be a part of. The activities included raincloud in a cup, fireworks in a jar, air cannons, dancing raisins, invisible ink, sticky situation, and soap experiment. Students will now reflect on what they can do to improve next event next year. What questions can Miss Angoria and I answer for you? >> I don't have a question, but it's nice to hear everything that's happened. >> Busy at the middle school. Yes, you did a good job. Thank you. >> Yeah. Be your next month. >> She just learned about this this afternoon as well. >> Okay. Uh, I guess next one's just
009an announcement. Appreciation month. >> Well, it is board appreciation month. I have something that I'd like. >> So, serving um on a school board is the thankless job, right? I know y'all do it for the paychecks, right? Right. But um requires long hours. It requires difficult conversations um and a deep commitment to the future of our community. You aren't just managing budgets or policies. You bridge the gap between our communities aspirations and our students. Because of your leadership, our teachers have the resources they need. Our buildings remain safe spaces for learning and our and our students the heart of everything that we do have a clear path forward towards success. We see um your de your dedication in every meeting and and every decision that you make. So, on behalf of Ontario School District, um,
010and our students, our parents, and our staff, I want to say a sincere thank you for your vision, your persistence, and your heart. And we are a stronger district because of your service, and because you care so much. Thank you. And we have a little something for you. Jack. >> You can open now. >> What is it? Let's see. up like I didn't see >> it. Thank you. They are now >> again. Thank you very much. And thank you guys for all the artwork. Very cute. >> Yeah. Names we recognize. boosters. All the schools made some boosters. I think a few of them made a few of them. So, >> love the personalization on all of them. A >> great job. So, thank you guys. Again, I I don't think people understand that um that
011it isn't easy being on a school board. It's um it's a learning curve. >> There is a learning curve. And I mean, you do I mean, people don't understand that you guys have homework. You guys have to read through packets and prepare questions and and um I think I think it's even harder your first year as you're you've got this huge learning curve because if you've never been on a schoolboard, you just don't know like it's a different kind of you might be part of an organization, but it's a different organizational structure than than most. And so um it can be challenging and and as I say, um even about loss is that it's about you know the our children our future but also it's about making decisions around what's based on best what's best
012for our for our kids and the bottom line is is what's best for kids and sometimes that's not always the popular decision and so it's hard get So I need to add yeah since I'm the oldest board member and I people said we're gonna have three new board members. What's it like? It's really good. >> Brett may not admit either administrator agrees but >> he does agree. I think I said my first meeting with all of you guys here it's like wow we have five people. This is so cool. >> And I will I will say u with all these things going up on the wall um back last year there was a poster of the five board members that were currently up there and Matt went home with uh Matt Stringer and my wife
013uh said she went to some something at his house recently and he still has that hanging up in the house. So I mean we make an impact on ourselves as well as everybody else. And someday there might be a poster of you us sitting someplace and we go I want that. >> We we do good work and sometimes uh those that we are serving which would be not only our community but our staff uh let us know that things are going well or they're not going so well. And uh we appreciate both sides of that. So I've had a chance to probably talk to everybody in this room at some point some degree. I I just I I've really appreciated all the work that you've done both with me as a colleague as well as
014a board member. Thank you all. >> We will move on to the spot. Oh, Steve. >> Steve. >> Yay. >> He's renewing his contract for another five years. >> Something to share today. My name is Pete Wyurn. I'm the district math coach and tonight I'll share some um CFA math district data with you. But thank you for your time share. Is my voice okay if I stand back here? Good. Okay. Um, so I'll be sharing uh the winter of CFA data for 2025 2026 and sure which one to click here. There you go. >> There we go. >> That thing just came through the mail today. >> What is the CFA? The CFA is um it stands for the common formative assessment. I'll see if I can back up one here. Um and it's the
015faith based math assessment that we administer three times per year. Fall, winter, spring at K6. And then in the spring of 2025, we extended it to seventh grade and eighth grade. So the middle school math teachers and the high school math teachers met together, selected standards for seventh and eighth grade. And then the middle school team worked very very very hard um all spring to create the seventh and eighth grade CFA. And so I'll be sharing some of that. Um a few pieces of context. Um each grade level assessment is unique. The design is unique. The number of items is unique. And so we can't compare scores from one grade level to another grade level. And I think that's um important to know. The other is that one of the most useful comparisons is to
016compare the current scores in each grade level to the historical scores in the same grade level from across time. And then the way that we score the CFA is highly purposeful. If I stand on this side, is my voice okay? >> Yes. >> Then I'll be facing toward you. Um, and it's designed to support students and teachers and promote formative assessment. And I brought three just really short examples. So, here's a kinder assessment where the students are writing the numerals from 1 to 20 and the student hasn't completed the task. And you can see here that the number 19 is missing. So, here what we do is we don't say, well, the student's mostly there. So, this is 15 out of 16 correct answers or 94% or an A or some scale like that. That's
017not what we use with this. Here we would mark that this is either a zero or a one. It's binary. And here the foundation's not completely in place. Then this is where this gets powerful because if we see that zero, it signals us to say, what specific information can we learn that will be helpful to the student and the teacher. And here it's pretty clear that the student still needs to work with the number 19. So another example from third grade, um something that I've shared before, the student is write, and this is all one item. The student is writing multiples of six, seven, and nine. Everything on here is correct, which is the requirement for scoring one point in a CFA item. In the next example, you'll see that one bit is incorrect. So,
018instead of one point, we score this item as zero points. So, it's a completely different scale again that 90% is an A or something like that. And it tells us to look specifically for what does this student need? And in this case, it's that ninth multiple of seven. And then one more specific piece and then I'll move on to the data. This is a fourth grade example that I sometimes share. There's six numbers on here and the student is supposed to circle all of the composite numbers. So the first number is a 23. It's not composite. It's not circled. That's correct. 30 is composite. That's circle. That's correct. 25 is composite. 36 is composite. 31 is not composite. Not circled. That's correct. And then we come to 87. 87 is a composite number. it should
019be circled. So here the student didn't answer that one correctly but answered most of the others correctly. We would not say 83% of the responses or non-responses are correct. Instead this is binary zero or one. So this would receive a zero and then that signals us to look for specific information. And we would ask this question on every single item for each student. What can we learn? And in this case we see that there's student writing on the back. And when we flip this paper over, we see this. So the teacher has gone through this. And here what we see is the student is factoring every one of these numbers. So we know the student has a grasp, a strong grasp of factoring. They factored 1 and 23 is prime. They factored 30, 25 over
020to 31 and 36. The one piece that this student is missing is the divisibility rule by three. So when the teacher goes through this and comes back to it a second time, the teacher comes with very specific information. This student knows how to factor. What the student needs to know next is the divisibility rule by three. So that's a little bit of how we use that. It also produces a largecale data which is what I'm going to share with you today. But I didn't want to go to that without with jumping over the purpose. One of the main reasons that we do this. So, the historical assessment um bar graphs are color-coded, and I'll show those to you. So, and you'll see them in clumps. And this clump over here, these are all the fall
021scores from the fall of 2015 through this year. These are all winter scores for various years. And these are all spring scores for various years. And right away, you might notice that there's that gap in there. And this gap is from the COVID eraistance learning. And you'll see that in the fall, in the winter, and also in the spring. And then some colors you might notice on there, the dark blue, and that's the 201920 year. In the fall, we were in school. This is the winter or December of 201920. And then there is no dark blue in the spring of 2020 because we weren't in the buildings. And then you can see a gap in there. And then the dark green is after distance learning. when we came back we did not give the assessment
022that fall but we did in the winter and that's 2021 2022 and in the spring then all the light blue are complete years. So with that context the last piece is the red and the red represents the current school year. This is fall and this is current school year winter and that's the piece that we'll look at today. So with that we'll start with kinder counting scores. The kinder assessment has two parts and one part is the CFA assessment, the other score and the county scores are where every single child counts from one to 100. If a child counts 1 2 3 10 their score is three because what they counted correctly consecutively is through three. If they count 1 2 3 5 nine their score is a five in that case. So in the
023fall every dot represents a child score. So walking in the Kinder and you can see that there are a lot of scores near 10 or in the teens. So this is fall. I'll click and you'll see the change to winter which is right here. So these are our kinders counting in December. And what you might notice up on the top is approaching half of our kinders are already counting to 100 by December. That's really exciting. There aren't many in the 10 range or even the teens and then most of the rest are sitting at 29, 39, 49, 59. So teachers know those thresholds are very important crossing the thresholds. That's the kinder counting assessment. Um I went back and I went through the averages for the last few years. And if we take the averages
024of the Kinder counting scores back to 20 2122, they're 40.7 51.8 48.3 49.9. This year the winter kinder counting averages are 62.6. That is a significant jump. Onto the CFAS. So kinder and again I'm going to dial into the winter portion here. The kinder um score last winter was 55%. The kinder score this winter is 66%. And that is the highest kinder winter score we've ever seen in the history of the assessments here. On to first grade score last year, which is right here, was 56%. This year is 62%. Which ties the highest that we've ever seen. Looking over here, and that would take us back to um December of 2018. Second grade. Last year the score was 45% and this year the score is at 53%. So increased by eight points. Third grade also
025went up by two points. I'm going to lean over to see the numbers from 34% to 36%. Fourth grade last year set their all-time record high. Didn't quite get there this year, but last year was 34%. This year is 32%. fifth grade. Um, last year the score was 25% right here and this year's fifth grade is at 32% which is also the all-time record high for fifth grade winter. Um, sixth grade the scores here last year the score was 41% and this year sixth grade went to 44%. So they've shown an increase three years in a row for seventh grade where we just wrote the assessment. And for eighth grade, the schedule is different. So it's not fall, winter, spring, it's fall, trimester 1, trimester 2, trimester 3. So the schedule is different and the
026assessments are a lot shorter and a little more frequent. So last spring after the team worked really hard um to write this assessment students took this at the end of the year the score was 24% the fall beginning of the year the score was 6% and then students took it at the end of trimester 1 so November and then they'll take it again end of trimester two and three sorry I jumped ahead there um the score at the end of trimester 1 is 26% and to explain that the score at the end of trimester 1 this year is already higher than the end of the school year last year. So that's what you're seeing in this bar. We expect it'll be even higher at the end of trimester 2 and even higher again at the
027end of trimester 3. And then eighth grade is on the same schedule as seventh grade with four times per year. So this is last spring the score was 9%. In the fall um 2% and then again there will be three assessments after the fall trimester 1, two and three. After trimester 1 the score was 8%. So it's one point lower at the end of trimester 1 than last year's eighth grade at the end of the entire school year. So um the second trimester will be given end of February beginning of March. We expect that will be even higher. and then end of year even higher than that. So just a quick summary, kinder counting scores. Winter the average is 62.6, but kinder CFA has the highest we've ever seen in kinder. First grade tied the
028highest we've ever seen at first grade. Second grade is up eight points. Third grade is up two points. Fourth grade is two points back from last year's record high. Fifth grade has their highest score we've ever seen in winter at fifth grade. Sixth grade is up three years in a row. Seventh grade at trimester 1 is already higher than last year's end of year seventh grade. And eighth with two to go. And eighth grade after one trimester is already within one point of last year's end of year 8th grade. And that is the um CFA data for winter of 2025 2026. >> Love the data and I love how you explain it. It was really easy to like take in. Okay. >> I mean, a lot of work. We did a lot of work in
029developing the CFA and as well. >> Any questions? >> No, it's fun to hear our kids come home and like talk about, oh, we took the CFA today and when they get their scores and they're excited about them. So, >> yeah. >> Good. Thank you for sharing. >> No, very good. Thank you. We appreciate you. >> Thank you, Steve. >> Sorry. Next is our update. >> Board meeting. kind of kind of a request to see where Bob's standings were as far as what he would like to see done at our facilities and what where we could go in the future with him. So, I just kind of went through and did some evaluation from each of the different facilities that we have starting with the administration and working through the schools. Um, there's kind of
030a building side of it and there's a safety side of it. Hopefully there's no booing or hissing in the background back here. Um, so the administration building overall, we're looking like we need to parking lots and driveways in and out of here. Uh, the brick facade has been a challenge for us. We went through how many years ago, Andrew? Five, six. >> And replaced a lot of bricks as you can tell. And it's just going to be kind of an ongoing battle. few cars have helped us with that. >> Yeah, we got a little remodel on the corner here, but um the roof roof needs to be replaced on this facility and in doing so that's going to also include an abatement because the original roof just general in it. So roofing, I have some
031fairly accurate numbers. A lot of this is going to be ballpark and some of it we don't have numbers available at all until you're ready to do it. We'd be looking at about 150,000 not including the abatement cost for this facility here. And then if we're going to be abating it would be nice to come in and eliminate the uh popcorn ceiling in the front part of the building. Moving on to Aken. Everything I think is pretty well covered in plans that are being drawn right now for Aken. There's the new office being designed entry into the building. Office spaces are being created for counseling and therapists and things like that. There be an enclosure of the breezeway to create a hallway or corridor from one end of the building down to and including the
032building. There be new access routes for drop off bus separated pickup drop off area playground stuff spend a lot of time on a >> multi-purpose room new restrooms >> on the existing building though we do need to strongly think about replacing that roof as We'd be looking at 625,000 existing hand and out blank checks. We need to think about covering our playgrounds, our outdoor playgrounds in the winter time. We snow and the rain cold temperatures hit the freezes solid basically closing them. And that's kind of it for Akens. Like I said, they've got a lot coming through this expansion project on Alama. New roof on all of the classroom sections. The gymnasium was done. Eric and I did that 10 years ago, >> something like that. >> 12 years ago, something like that. But um
033big one and we're looking going inside. We wore out a lot of carpet and it's ready to be replaced. Our north sides are in good shape. Our south sides all contain asbesus tiles and adhesive underneath. So to remove that carpet, it pulls the tiles. So you end up just making it an abment project. Uh we've got six six classrooms left over there to do and be looking at at least 150,000 abatements there. If we're doing blank checks again, we'd like to go ahead gymnasium floor in there because it's also an asbestous product. You know, we've we've been fortunate over the years. We've been able to patch and piece things back together in there, but they do wear out and each time we strip it's like flags go up and you got to be really careful
034about how we go about doing this. If we could just get it gone, best idea. And then carpet replacements for nine classrooms. We're looking at about 65,000 for that. high in the sky. We could do a new gymnasium over there that would separate their cafeteria and their gym. Give them more time for PE. Also, maybe move some of that noise out of the center of the classroom space. >> Put noise over there. So, restrooms and and storage for soccer equipment. >> Safety wise at Alama. Um, we'd like to do an enclosed corridor. We looked at that bond attempt and there was a nice plan for including classrooms on the north side wrapping around the front entry area. So, they didn't cut through classrooms. um need to do some plumbing and electrical upgrades over there. Currently,
035plumbing runs underneath the concrete through at least half of the building. And we've already had a couple geysers in here out, get it taken care of, and then we started rerouting it. Pam's project in the kitchen. Good start. Really nice job with the red grades at the high school. Also make them all. again. Alamita has some play structures that >> we haven't made the announcement yet. >> I'll let you. We have been working with a group for the land group for year and a half, two years now and we received word this morning that there would be full funding for the >> So they were kind of was 1.2 1.3,000. >> I got some more donations and they added more but as of this morning it's fully >> a covered basketball. Yes. >> I'm like
036looking at my alam people. >> Great. >> Really? >> Yeah. >> So just take enclosing it in down the road and you've got an indoor basketball. >> I hear that, Andrea. I hear that. I've already tucked back here. >> Covering their outdoor play areas and stuff for the winter time. Would be nice to have a solid drip over those. They keep using this tool. Anything else for Alamita? >> Well, we didn't bulldo the building. >> No, we got four more pages to get the third building. >> Third building. School two. So, moving on to bridges. Pretty short there. >> Accident ramp to that we've built is wearing out. >> Which one? >> Bridges. Sorry. >> That's the one by the high school tennis courts that has the alternative in the facilities office. >> It would
037be nice to do something in the back for them for some indoor space when the weather's good. Right now, they play football street parking lots. Kind of not cool there. Yeah, >> on the safety side of things, it would be nice to add in some access control like we have in all the other facilities and some cameras. >> They they do not have cameras currently. >> No, we have one of the regional doorbell systems that tech was able to for us. >> So by access control like we're using like a key. Okay. Um, going to Mayor Roberts, roof replacement on the office and the gymnasium space. The two gabled ropes are in decent shape. The 100 hall would be the next one to do down there, which would be the one. It runs east and
038west closest to the bus garage there. It would be nice to give them a new gym floor and you'd be looking at approximately 75,000 to just the gym floor. Carpet replacements in four classrooms, housing the asbesus containing tiles in nine classrooms and hallway. We're in critical every year. You can see how thick the tiles are and they don't meet up with transitions anymore. So, it's getting to the point where we may have to a ballpark number on that would be 250,000. Um, carpet for classrooms kind of district kind of has set a standard where they do a strip in front of the sink and then classroom is carpeted for sound. We'd be looking at about 63,000 student classrooms. Again, some electrical upgrades and some restroom upgrades in the 200 hall, which is more south hallway.
039Again, a cafeteria to separate PER down there and make what they have cafeteria good separation. And then May Roberts is pretty desperate for some age appropriate playground. It's their adult side or bigger kids size swings and up for equipment. They're just they have one playground that's on the west side. They're just kind of lacking for kindergarten. Once a playground is installed, like it's there. It's not like you can like take a playground from one school and share like that make sense. Like >> it's possible, >> but it's expensive. >> Yeah. I'm not sure that you save a whole lot. >> Like what's the cost benefit analysis of moving it versus just buying brand new and installing it the right way. On the safety side of things for May Roberts, redoing that front north parking access.
040We again on the bond project saw some drawings what could be done. I think we could make some significant improvements in there. We also need to look at doing some sidewalk upgrades along the front on street building. We need to start addressing the fire alarm system and what's there was built for the older kids and it was originally outside the building so they left bolts could basically reach them. So, going on to the high school, we're ready to replace the cafeteria floor. And we got some rough numbers on that. Was >> 250,000. >> Yeah. 250. Um, got to do something for the wrestling team. Got to come up with a wrestling area for that. sort of a fieldhouse type of thing. >> Right now they're upstairs. They have been everywhere >> primarily. They have a
041basketball game. You want to use the upstairs to bleach and we have wall back court. We train the commons. thought about going out to the wait room and just pushing all that and just we need to find a home. Tennis courts need to get resurfaced or replaced from the stadium. We need to do a floor abatement again in the 400 hall for the asbesus tiles in there. need to do is we need to complete plumbing upgrades in the vote shop and the some lighting upgrades in their shop spaces replacements in the 100 and 300 hall classrooms. They've suffered some damage from structural stuff to where they're starting. Basically, they're humbling upgrades in there. On the safety side of things, you need parking lots. They're gone. They're they're becoming tripping hazards. They're well past being matched.
042It's time to replace them. Did you give him a cost for that, Bob? >> Asphalt. >> Sounds like we're getting lots and ropes. >> Any good roof? >> We do replacements over the years. Oh, my mask has a bed on one building. >> He's not there yet. Okay. >> Plumbing up to the domestic water systems closed corridor between the 400 and the whole check building be huge because right now we've got kids going back and forth outside and between weather and security. It's kind of a nightmare. Um, and then we need to get that access control system replaced. The high school was the hub of the entire district when we first started access control. We're kind of pretty much down to having school, but we need to rewire everything and start over there. We're looking
043between five and $7,000. basically get people in there. Go on further as you want to, but on the middle school, we want to finish the varsity softball. That's our biggest That would be my biggest thing is to get that softball field up and running so that our kids can start playing. >> Cost >> probably 50,000 to get things. This one has to be built somewhat comparable to the high school. We got some field fencing concerns as to how high it's going to need to be bleachers and all that stuff went into it. Yeah, we've we got to get that done. Um, Discovery and Cub Gym roof replacements be about half a million dollars on that one. Discovery office administrative area needs to get that carpet replaced and they're all tennis courts are already ready to
044be resurfaced. We did those probably 15 years ago. Um, on the safety side of things, we'd like to continue expanding the access control there and we need to do some sidewalk improvements. Our property starts down at St. Peters School, so we've got that long walk through there and it needs to have some upgrades. We've got quite a few of them done around the main building and the culde-sac. There's still a few more to do around that discovery. And then going around over by the Boys and Girls Club, we own all of that space. There's a couple to do in there on the transitions academy, which is across the street from the high school. We need to do I would do some ADA access to the front door. And out the back door, they have a
045covered patio that right now it's not ADA accessible. So, we'd like to do something in there to put in a ramp so that all of them go outside if they want. And then we need to do access control and cameras there if we got enough. Then the transportation facility. I would suggest expanding the bus barn if we're flush with cash. >> You know, we are. >> And then they need to do an expansion to their driver's lounge cuz right now when they have a bus driver meeting, it's just shoulderto-shoulder people in there. Lastly is the warehouse which houses the maintenance, the grounds, the food services supplies and custodial supplies and basically maintenance and grounds have outgrown. >> Where's that at? >> We are the building north of the bus garage. We're connected to May Roberts.
046We're on Sixth Street. We've got parking for the >> exact count. I'm going to say we'll have parking for eight district vehicles and we're put 11 of them in. So, we're luckily we haven't had too much lot damage, but each other each other. We have storage surplus tractors. I don't know if you've seen there's a loader sitting at the middle school softball field or the that's ours, but We don't have any place to park it. So, it's either there at the high school. You go behind the high school, we've got two or three rigs already parked back there picking trailerations. You drive by the bridges, you'll see there's a trailer sitting out there along with two finding a facility with ample parking for all these vehicles. Pam's program has grown a lot. She's taken up
047a lot of warehouse space, food service supplies and stuff like that. Custodial, if we do an annual order, there's a lot of toilet paper and paper towels come in. Have a lot of space. >> Just imagine what we have. They they're basically one garage bay. It's just not a real safe environment if you have welding and grinding and other things going on and people trying to clean and out pick up tools or bring tools back. There's some safety concerns in there as well as just not space. questions. >> Sunshine total that you just proposed lottery that had what was it? Three billion dollar. >> No, I don't have a grand total for this. Like I said, the number I provided are solid on roof numbers with the other estimates and speculations. >> We we put
048money we transfer money into our building reserve fund every year. Um which is how we've been able to accomplish getting a lot of work already done which is you utilizing that fund. Um, we also have because we've had these other projects going on, we've been able to to do some of that and and they kind of keep a schedule, right, of every year we they replace out carpets and different classrooms. So, it could be a lot worse because we've stayed on that schedule. Um, obviously, you know, as we talk about pie in the sky and what this looks like and and you know, if the board were to um look at getting passing a bond because there's matching funds available, getting as much of that work done as possible. And then obviously we still have
049some building reserve that we could look at either for some of those things or for some other things expanding our footprint or maintenance grounds. Um whatever that is. Uh but that's the hard part about school facilities is that although we've done a lot of work, these guys have done a lot of work and try to keep everything on a schedule. um we don't get funded for facilities like the prison or other places and so we have to do carveouts of that and um every year we we do and you'll see at the budget meeting the carveout that we try to make transfer over into that building reserve um we had that built up um to a decent amount um and then snow again it spent. We do a bunch of it on getting snow off
050a roof tops and things like that. Um, but we certainly it's it's when you're competing against, you know, paying people to teach kids and supplies. Remember that over 80% 5% of our total dollars go to salaries and that's what's left for supplies and facilities and everything else. It's not a lot. So we do the best we can. There's that. Are there grants for facilities that we can >> I know that's kind of >> So we we did get a grant for for example when we did the um the um >> seismic like safety style >> grants. So so we had those upgrades at the high school and high school gym things like that that we have um received those. We did some we get some reimbursements for lighting. So yeah, we did the so the
051SIA dollars. So we did the high school front office, Alama office. Uh and um we're doing the plans for Aken with dollars from SIA because safe the safety stuff. We could use that that money for that. Um, but it's not enough to do and it has to be used for something specific to safety because that's where when we did all the surveying and everything else of the public, that's what they wanted to see. So, it had of course safety stuff and and it's kind of hard to say we're going to, you know, we got to change out pipes for safety. They're talking about safety and security. not necessarily other stuff. So, um, we we have to be cautious with that. >> I'd like you to like Andrew rank these in order of the most important,
052but don't share it with any of the building people. Just the board. I hope that like we've toured some of the schools and I would say that like >> most of what is on your list is what we also heard from them. So that's kind of refreshing to hear that shared. And I I was thinking as Bob was presenting, I was thinking about >> um looking at like that's that's a lot of money, but we've spent a lot of money as well. Like if you talk think about the money that we've spent over the last 20 years, including getting a school bond, building a new middle school, and then getting um the um obviously the CO relief dollars were is how we built the middle school because we were able to expand our footprint to
053have smaller class sizes. the new windows at the high school which were you know over a million dollars came from that grant as well. So we we have been able to do um a lot but you know without that >> but it seems like statewide we're better than most schools. So I would hope the legislature would want to fund it for everyone but >> I just don't think they'll ever fund school facilities ever. Ever. I mean they have to fund the prisons obviously because of security but um but yeah schools and the other hard part to think about specifically about Oregon if you were an Idaho school and you received uh you passed a bond for example or received grant dollars and you were building a new school um you get to use the full
054amount towards building but in Oregon we have prevalent wage so approxim imately a quarter to a third of it, 30% or so goes directly to prevailing wage. So instead of having a million dollars, you might have $700,000 to spend towards it. And so um it goes a little bit further in Idaho. But I I mean that sounded like a lot and yet um I think we have really great facilities. I mean, I think we Bob and his team have done the best possible they can on aging facilities. And I think that they're always thinking about also trying to be preventative as much as they can with aging facilities. We talk all the time, well, you know, those those pipes, we're starting to see some problems and we're starting to see some problems over here and
055we probably next year it's probably time to finally address this or you know those kinds of things. So questions we are going to move on to orbits Yep. Sorry, I got five points. >> Thank you. Again, this report is about the position elimination and the title 1A grant fund of $80,000 or 3.53 FTE um effective January 20, 2026. So that's a reduction based on the deficit that we have in that grant. So it's um position eliminations in that grant. >> Thank you. >> Now we're now. >> Anybody want to start? >> I'll start. Okay. Mic up so I'm not coughing into it for a little bit. Um so we were last year in November we had um Christmas concerts. I got to go to Akens and they were phenomenal. So much fun. Very well organized.
056Um you know we learned a lot from last year when we tried to run the grades together and it went just a lot more smoothly. Um just the kids are so excited. I just love it so much to see them all up there having fun and it's always the ones you wouldn't expect that are the stars of the show. Um, we got to tour Alamita. Thank you, Mrs. B, who just stepped out. Um, I was in Alama a lot, like as a kid, just cuz my mom worked there. But then I have my first Alamita student this year. So, it was fun to just to get to go in and see the different ins and outs and the workings and the chaos of Mr. Hamilton. I do not know what game they were playing, but
057everything was flying everywhere, but it was so organized. Um, unless you didn't know what you were doing, which was the three of us. Like when the kids walked through, they knew where to not walk and where to walk. And Abby and Lisa and I are just like sitting ducks for bowling pins and dodge balls and it was chaotic, but um it was so much fun. So, thank you for that. Um, and just my last one is um getting to go to lots of sporting events, getting to see um middle schoolers playing basketball, um high school basketball. It's just been really fun to see lots of people in the community out um and um seeing some of our coaching staff put in um a lot of extras. I know like Mr. Hamilton specifically probably puts 10
058to 15 hours a week if not more in right now to club volleyball and getting to see the success of that has been really fun. Um Mrs. B made the trip out to Homedale to watch her Alama students play which is really fun. Um, and my daughter's teacher even went to Calwell to watch them play just because if you've been to Alama, you have seen all the girls in their matching sweatshirts every day for three weeks. >> It's great. >> I watch it at night. Every night I watch that thing so she can wear it again the next day because they're just so excited. So, it's fun to see um our little athletes coming up and just to see the excitement for playing for Ontario. Um, and we appreciate the commitment of everybody who's participating
059in that. Thank you for letting us use facilities late into the night every day of the week. Um, the girls are just so excited. It's so much fun. I said, I have to go back and look at my planner. Um, I got to go to my first band concert um, in December. I went to the sixth grade band concert. Um, I'm a sixth grader and it was an experience. I was we were all prepared to kind of plug our ears, but it was so impressive. It was actually really good. It was short, but it was I was really impressed uh with what they'd learned in such a short amount of time. Um and how those two band teachers can just command a room and make those children listen. Um that's the only Christmas concert I
060made it to, but um January has been busy. Well, I guess we went to Alama in December. Um and had that site visit with Mrs. B and we appreciated that. Um January we kicked it off with a hot cocoa morning at May Roberts and it's so fun just to see those little those little kids. They get so excited and can I have my hot cocoa sit down before you before you spill anything. Um but it's just so fun to see them. So we were there for PTO. Um and then we did the paint and sip night at Alamita. Um which was also a blast and very well organized. I was very impressed. >> Great turnout. >> Yeah, there was a lot putting more tables out because there was so many people there. Um, so that
061was great. Um, and then the last one I went to on Friday was the smile night at the middle school. Um, and again, I was blown away by the experiments that these kids were doing. They came up with them on their own. Um, they presented them to the people that walked around. Um, and they just did a really great job. So, I think the smile program, both of my children are in it, and I think it's a really, really great program. So, um, yeah, that's what I got to do. Okay, I'll go next. I got to join these ladies on the Alamita tour, which was phenomenal. That's how we knew that um Andrea wanted that covered basketball court. She really was like, "We really want that." So, if there's any magic, so somehow Bobby made
062the magic happen. We passed it along to you. Um I actually got to go, thankfully, my daughter forgot her glasses, so I got to go watch them sing at Dorian Wellsprings with the Alamita Choir. Um, it's the choir that meets in the morning. So, that was really awesome. It was so exciting, right? We see kids in sweats. I'm even in my leggings and sweatshirts today. But that concert day like so many of the kids dressed up in dresses and like really professional wear and I was really excited cuz my I have a son that's in sweats and it was nice to see like, oh, we're actually wearing like pants like hard pants and some of those things. So, that was very exciting and the kids really liked it. Um, and you could see that the
063the clientele there loved it as well. Um, my son worked really hard and forced me to buy tons of things for the MS food drive so they could win the uniform free week, which he did not get to experience. So, um, we >> they were at Disney World. >> So, that was really exciting. I mean, it was it was awesome to see those kids come together and really get excited for reaching that goal. And um once he found out it was a competition, that's when he decided I'm all in. And so I think we ended up buying like 400 items, mostly ramen if I'm honest, um to meet that. And then I also got to join the hot cocoa at my Roberts, which was lovely. And so that was that was amazing. I know that
064they did hot cocoa at did it at Aken. It was so fun. Yeah. Thank you Marcy for letting us go inside because it was really cold. Um but kids are so excited. They love it. It's free. I know. I don't know. How much will you pay? Yeah, it's free. And we usually do those that's followed in. So, a lot of these ladies helped with the PTO and that's just kind of continued from the PTO years in the past. And so, we usually do those on the Fridays when they're in school in the winter. So, it helps kind of convince those kids to come to school on those Fridays even though there's five of them a year. So, that's what I've done. My turn. Okay. So, if I could, I have several things. I didn't get
065to any of the concerts, but I did do some other things. Uh, one of them, my wife and I sponsored a group from Idaho Shakespeare, and they'll be here on February 3rd at 1:00 at the Alamita and at the same day they'll be at the sixth grade. I think this will be the >> They'll have two shows at the middle school. >> Good. So, and they do a great job. >> Yeah. >> So, you could attend that would be you would enjoy it. would >> I also was contacted by one of the OSBA people about trying to meet with Congressman Vince when they go back in in about a week from now and luckily I have the congressman's cell phone and I called him and he called back in minutes with this person that schedules
066meetings. So I got that information to them. Um, and also I did a a webinar. I don't think I'll need it, but it was one hour about if you're looking for a new superintendent about things to to think about. So, I have that information. Uh, back to the congressman. He was >> we don't know it. >> Yeah. My wife and I attended a chamber banquet and the congressman was there and also Sarah Theal who is office person. He has two people here in Ontario. And my wife when I got home said, "Did like she was rolling your eyes for half an hour as I talked to her." But anyway, she's from Lake View. She worked for uh Representative Owens. And anyway, she besides likes that I made that contact. I didn't get to the basketball
067games, but I watched on F NHS. I've seen all of them. And then I get the daily uh OSBA that I think you have to sign up for it. I get a daily and it the thing that stood out was that they predict that by 2030 Salem will lose 10,000 students the district in Salem. So >> So it's So that I think is all I have right now. >> Mike, what will they lose them to? >> what did they say they were losing them to? They didn't know. Oh, like just the vape like >> Yeah, it was a brief little comment. >> I think it was a article in the Oregonian because they kind of >> um school virtual but yeah variety >> just lost them. out there somewhere. >> That first when they they
068started first that first year they >> they just literally lost them. They weren't like they they weren't popping up in virtual. They they just disappeared which means they must have gone out of state or >> they've been RV traffic. >> Just do one more chairman back to the same weekly. They had an article about there's a new formula on funding schools that I'm sure superintendent knows about. >> Yeah, I'll talk just I think I talked a little bit >> now. I really am. >> All right. Well, I'm not sure I have a lot more to add other than uh after 30 years of being involved in schools and um as I go through our our towns, our town and I see what's going on in our schools um it's very different from when I was
069first here to when I became an administrator to when I left when I've come back. Um, and I say that in a very positive way. It shocks me how well our kids move through our schools. Um, and and I say that in the sense of being a parent dropping off at Achen and going, "Oh my gosh, I hope my kid gets in there to, well, I wouldn't even worry about it right now." It's like, I know she's going to get where she's supposed to be. Uh, because there's somebody there always watching out for us. And at the high school, Ken just left me, but um it really surprises me. I mean, I we used to fill that parking lot plum full of cars from students, and now there's not really as many cars in that
070parking lot. And and not that that's a a good or bad thing. I just was thinking, "Wow, you guys don't have some of the issues that we had when we were monitoring cars as well as kids." So, it just it's it's kind of streamlined. And I appreciate all the work that our our staff has done to look at those little tiny things and make them better for our kids because that's really what it comes down to is you you give kids access to education and appreciate that. >> That's all I have. We will move on to the financial report. >> Yes. So you have a lot of documents this month being having two months of financial reports. Um but uh your questions and there's more for you to ask me. Um with the financial audit
071um uh those school districts who have a single audit like a federal single audit um OD postponed that deadline because of the government shutdown um to February the second. Um but even with that postponement of of the audit, um Sensville was able to have the audit done, you know, a few weeks ago even and and um and so Kristen um is is online. She's from Sensor. She's the audit manager. Um, so we appreciate her and her team for the they did and and um and so if Kristen is available turn over to her and she has to to present and talk about I'll say real quick to Karen hour ago now sent an email to you guys with so as Kristen is is talking about the audit um um might reference the auto report come
072over to Kristen. >> Awesome. Thank you so much, Devin. Can you guys hear me? Okay. >> Yes. >> Okay, great. So, there's a few reports that I would like to present to you today and four of them are within the financial statement report that Devon has emailed to you. And then the last report is the post audit letter which um is a separate report that kind of summarizes how the audit went. And so I'm going to start with first the auditor's report which is in the very beginning of the financial statements and that discloses our opinion on the financial statements. And so um our opinion is an unmodified opinion and that is essentially a clean bill of health for the district. it's the best opinion that you can have and it just states that we
073believe that the financial statements are presented fairly in all material respects and um the next parts kind of go over our basis for opinions and um I'll kind of just go through maybe the broader level but I um definitely recommend reading in depth through this um but I'll just kind of talk about the highlights of it and so um pulling through the pieces that are most specific and most important to um you guys. So um the emphasis and matters paragraph calls out a couple new things that happened this year as far as new Gazsby pronouncements, which is a government auditing standards board. And there was a um restatement of the prior year due to a Gazsby pronouncement over compensated absences. So we draw attention to that note of the financial statements note 20 that kind
074of describes how that impacted the beginning um or sorry note 19 of the financial statements that how that kind of impacts um the representation of those financial statements and then note 20 to the financial statements. Um there are some beginning fund balance and net position adjustments from the prior period that we found throughout our audit. um specific errors that we found in accounts payable, payroll liabilities, accounts receivable, and construction and progress in the prior year. Um the impact of this is that we restated the prior year on the financial statements. Um Devon reached out to the prior year auditor to let them know that there was um errors that we found in the audit. Um and the only impact is that we just restate the financial statements to disclose that. Um moving through this report,
075it goes over our responsibilities of management for the financial statements. It also goes through our responsibilities as the auditors. Um we emphasize, you know, being independent of the school dis or the um Ontario school district and then any other kind of highle responsibilities that we have. Um we also talk about our opinion in relation to the required supplementary information which you can find the detail of that within the um table of contents as well as the supplementary information. There are in the required supplementary information two reports that we don't necessarily provide a opinion on but we do make sure that they are correct and that is the management discussion and analysis which is um basically the report that is kind of required that talks about um high level what's going on in the financial statements
076that's provided by management and the responsibility of management but we do confirm that that information is correct and there's no material discrepancies from what we have audited. And then also within that there's the schedule of revenues, expenditures and changes in fund balance specific to budget to actuals for any general fund and major special revenue funds that are required. So also we um have a limited opinion on that and make sure that those items are correct. The supplementary information is just additional reports that are included in the financial statements and we don't have an opinion over that other than just making sure that there's no material inconsistencies. And then um it also discloses that there are other required reporting by government auditing standards and those are the reports specific to single audit and those are I'll
077go over in just a few that are at the end of this um financial statement report. And then we also have a additional report on legal and regulatory requirements which is required by the state of Oregon and that kind of goes over the Oregon municipal standards and um that's at the end of this report which I will go through as well. And so that summarizes our initial audit report. And so like I said the district had a clean bill of health and all was good there. Um so the next report to go over at the very end of this package and the first one starts um on page 73 and it's the independent auditor's report on compliance for each major program. So this is specific to the federal programs that um we review or like
078Deon said the single audit requirement um a part of the audit and so we have an opinion on each major federal program that we audit and we have a unmodified opinion as well in this um specific single audit that we did. And so we didn't find any um major material discrepancies um and there wasn't any compliance issues that we found. So once again for the major federal programs, clean bill of health for the district on that. And then the next report is on page 76 and this is the report on internal control and compliance. And so that's overall in regards to the financial reporting. We do an in-depth report on internal controls and on this one um talks about deficiencies within internal controls. And so there are a couple different levels of deficiencies. The first
079one being a material weakness. And within a material weakness that is something that could lead to the financial statements being materially misstated. And so that's kind of the highest level of a deficiency you can have. The second is a significant deficiency and that's a little less severe than a material weakness. So it's not necessarily going to material misstate the financial statements but it's important enough to merit attention to those charged with governance you guys we report to. And so those are kind of the levels of the um deficiencies that we report on. And in this report on internal control over financial reporting, we did have a few deficiencies that I um just talked about. As far as material weaknesses go, um we identified three different instances that we consider to be material weaknesses that would
080materially misdate the financial statements. And those are all disclosed in the schedule of findings and questions costs, which is a few pages down. And then as far as significant deficiencies go where it wasn't at that level where it materially misdated the financial statements, but we do think that um you as the board should know about them. There was only one significant deficiency. Like I said, those are over in the schedule finding and question costs which I can go over here in just a few. And then we also report on compliance and other matters um and require that the school district respond to those findings. And so, um, you will as a board have to review those findings and have a response to turn into the secretary of state. Um, and if you have any questions
081over that, um, I or Devon can probably answer those for you. But as far as the schedule of findings and questions, costs, those are on page 81. And it gives kind of a highle view of the programs that we audited as far as single audit goes and any um findings over internal controls. And each finding will be labeled 01 2025 01 02 or 03. Um the first finding that we had was um the condition was just there was a lack of formal secondary review over controls of journal entries. Um we do give a little bit of context over all of these findings. So we just noted that the CFO inputs journal entries with no oversight or secondary review. And then we also give um context of what that may cause and then the effect it
082might have and then our our recommendation. And so we recommend that the finance department implement a process to um have those journal entries reviewed and have some sort of segregation of duties. And there's also views of responsible officials. So you have come up with um your plan of how you're going to respond to that. And then the second finding is a repeat finding from the prior year. We do understand that um you guys, you know, weren't able to finish the audit fairly close to when we began this audit and so you didn't have a lot of time to really implement some of the findings that you got in the prior year audit. Um so we do kind of take that into consideration as we're doing these. Um but it was the same thing where there
083was a lot of material error errors in the balance sheet accounts um such as accounts receivable, accounts payable and capital assets. Um and so they were kind of systemic and so our recommendation is to you know have a more formal review over subsidiary ledgers to make sure that information is correct before um coming to the auditor. And then the last finding is um related to student body accounting. We identified that student activity accounting for the middle school and elementary schools occurs outside of the district's main accounting system. Um and that it's kind of recorded via journal entry and the activity was entered into the counting accounting records net into one expenditure count called supplies versus separating out the revenue and expenditures. So, our recommendation is to make sure to record the revenues and expenditures, both
084sides of it, as it comes into the um the district's books. And um there was one last finding finding 04 um and that was that the CFO reconciles the bank accounts monthly. However, reconciliations are not subject to supervisory review. Um and so our recommendation is to have um a segregation of duties once again if someone's going to reconcile that there's some sort of review um to make sure that you know not one person is responsible for that whole entire process. And then um the last report you can see um is related to the state of Oregon and that's on page 91 and this is a report that's required by Oregon state regulations and it is specific to compliance. So there's certain certain OS um procedures that we perform to make sure the district is compliant
085with um Oregon minimum standards and there's a listing bulleted below of what those are. And so we do a certain amount of procedures to make sure that the the district is compliant with those. And we did have two instances of non-compliance with Oregon budget law. And that was that the district did not publish publish a notice of budget hearing as required. And then as more fully described in footnote 22 to the financial statements, the district overexpended its legal spending appropriation in several funds and functional categories. So that's just something you'll want to take take into consideration as you enter your budget um um when you're doing your budgeting process in a couple months. So that is all the reports that are included with the financial statement package. Um if you have any questions um definitely
086let me know. I if I can answer any um and then um Devon I'm sure will provide information as well. And then there's one last report for um you and it's our post audit report. It's a separate report from the financial statements and it kind of summarizes our audit as in relation to how the audit went a little more detail on specific things. Um but we talk about our responsibility um the planning scope and timing of the audit. The specific things we like to highlight is just significant risks identified. And so this is where we kind of disclose the areas that we focus a little bit more on in the audit. And they're not necessarily significant risks as in as in the district is doing something wrong. It's significant risk where they may be more
087complex areas or transactions where um we would want to spend a little bit more time. And the significant risk specific to Ontario is that we have federal and state grant compliance and the impact on its revenue recognition. reason why this is a significant risk is there's a lot of grant compliance pieces related to um this part of the audit. And so we dive a little bit deeper into making sure that the district is compliant with those restrictions on grant revenue. And then management override of internal controls is always a presumed significant risk. And that kind of comes back to, you know, one person having the ability to override controls or having um responsibility for multiple things. It's kind of that, you know, management override. And then throughout our audit, we did identify additional areas of
088sign significant risk. And that's just because we ran into some multiple errors within that that where we then identify that we need to spend a little bit more time in these areas. And those were accounts receivable and accounts payable and then payroll liabilities related to health insurance premiums. And so the next sections kind of just go over significant accounting policies that the district has, significant accounting estimates that we believe um are something to note and have more significant disclosures within the financial statements. Some of those are um management's estimates regarding the PERS and OPED systems, the compensated absences liability. um some of the technology contract and lease um requirements and then um we also talk about here any significant unusual transactions which we did not have any in this audit. We didn't identify or suspect
089any fraud related activity. We didn't have any significant difficulties in dealing with management related to the performance of the audit. Um we also talk about uncorrected and corrected misstatements. So we did not have any uncorrected financial statement misstatements. So everything that we brought to the attention of management was corrected and fixed and we list what those corrections are. So you have better detail of what the errors were that were fixed. Um they al we also disclose the following um items below that which are specific to what we found in the prior year financial statements that were um errors corrected. And so that was what was disclosed to the prior year auditors as far as what we found was um incorrect. And then we also talk about disagreements with management to which we did not have
090any. And any circumstances that may affect the form and content of our auditors report. And that also talks about um the new Gazsby statement that has is related to compensated absences. And so this statement that came out this year um affects the prior year and it also affects how the liabilities are reported this year. So specifically sick leave is now um considered a part of compensated absences. So the district has to come up with you know what that potential liability could be for sick leave whereas that wasn't a thing in the prior year. And then we also disclosed that there were errors identified in the balance um in the balances reported in the prior year. So we did have an adjustment. So these areas are just specific items that impact the comparability of the financial
091statements this year compared to what they were in the prior year. And then um we also talk about just any other significant matters or findings or issues which we did not have any and nothing came to our attention. Um, we also talk about our responsibility over internal control and then the other information included in the annual reports which is more highlighted in the previous audit reports that I just provided. Um, so yeah, that kind of covers most of our reports. Um, if you have any questions, I'd be happy to answer them. Um, >> Kristen, what on a typical audit that you're doing, are you usually finding something at each school or is it are you getting clean audits? I come from the credit union world, so like we know that audits, they're always going to
092find something. >> Yeah. So, I mean, in an ideal world, you would not want to have any significant deficiencies or material weaknesses. Um we there is just kind of the level of severity. We do have like management comments which are kind of things that we find that we don't feel are warrant the need of the board to know about. We would just give them to Devon and be like here's our recommendations. you know, we would like to potentially see more of that versus, you know, um definitely not material weaknesses because that's something that if we were not to audit your financial statements, your financials would be materially misdated and misleading to the users. And so that's definitely not something we want to see continuously. I do feel like um working through with Devon throughout this
093audit, you guys have some he has some good um things to implement to prevent that in the future. Um, and so that's just something to be very aware of is making sure that you're implementing, you know, the responses to those findings and having checks and balances in place to prevent them from happening again. We definitely don't like to see repeat findings, but like I said, I like to give context like why there was a repeat finding. You guys had a very short turnaround between your 2024 audit getting done and the 2025 one starting, so you didn't have a lot of time to really implement anything. Um, so I I do think you have an opportunity now being January and we won't touch base again until later this year that you have some time to start
094implementing some good procedures. But yes, in in general, you would like to not see any significant deficiencies or material weaknesses. So are there any other questions? No, sounds good. Thank you. >> Thank you, Chris. >> Yeah, I just want to say thank you, Devin, for all of your hard work. We really appreciate um how much effort you put into this and it was a pleasure working with you and just want to say thank you. >> Well, I'm excited this year. Um well, last year I had about two weeks to implement all those changes and so this year I have a good five or six months and then I'll uh work on these and have hopefully clean audit next year. We'll start again in August. >> Yep. Sounds great. Thank you so much. Appreciate your time.
095>> Thank you. >> Anything else on your side, De? >> All right. >> We can take a quick break. >> Do you want me to do mine and then we can come back for public comment and business? I don't have hardly anything. I'm the only one left. >> It's gonna be quick. I am going to be very quick. Um I you read my report. I just really quickly just letting you know that legislature is getting ready to go into short short sessions. So we're watching that very closely doing some advocacy with our legislators to um you know around funding and yes there is going to be they're looking at some potential changes to the QEM which is quality education model and um that has not been updated in 30 um well probably more than that
096a lot of years. So, um I gave you a little blip about that, but um it's complicated to say the least, but the basically what we're saying is is that uh education is not adequately funded for the needs of today's families and students. So, um that's all I have. If I could, I did a Senate town hall for Senator Mlan and and Representative Olens and I did ask him about the chief economist mentioned here and he said I was right. He was predicting things much worse than they really were, but he's had to correct it as the revenue comes in. >> New revenue forecast comes out February 4th. >> Well, we're all like kind of looking to that date to see where we land to see what the deficit is really going to be. And
097then our advocacy is is to encourage our legislators to um access that um education stability fund which is put in place for times like these. So we're saying instead of making cuts to us, access that to keep us full going forward. >> Yeah. If I could both of them mention there's a billion dollar reserve fund >> that's the education stability >> that they can access so that when they pretend we don't have any money that's not quite true >> in my back to your report for FFA and CTE >> that's trying well let's take a uh three five minute recess Okay. >> That's just standard. >> I mean, is that like standard? Like what's that? Okay. >> Because I was like, not everybody like business. >> Yeah. I know. Okay. Right. I was like, "Yeah,
098>> what?" >> Yeah. I was like, "How am I going to teach these people?" >> Yes. So at least we're so >> I mean reconciliations and they're fine then it's like you know I mean I get another person looking at them but Yes. >> We're going to come back from Refest and uh public comment. Do we have any public comment? Nope. And we will move on to business. >> Should be able to roll through this. Yeah. >> Done in five minutes. First of all, let's try that approval of the tag field trip to EOU. Anybody have question? Anybody want to make a motion? >> I make a motion to approve the tag field trip to EOU. >> Motion made. >> A second. Motion. >> Motion made in second. All in favor say I. I. >>
099Motion has approved. >> Motion approved. That's what happens when you take a break. Set a date for the superintendent evaluation meeting. I think we could probably say February >> 9th. Make a motion to approve the superintendent evaluation on Monday, February 9th at 5:30 p.m. >> I'll second that motion. >> Motion made second. I'll say I >> I title 1A position elimination. I'll talked about this earlier. Take a motion. I have a motion to approve the title one A positions elimination. >> Second. Anyone? >> Second. >> Motion made and seconded. All in favor say I. >> All oppose? Nay. >> Motion has passed. Approval of the 2024 25 financial audit. Make a motion to approve the 2025 financial plan. >> 202425 financial. >> I'll second it. Motion made second. All in favor say I. >> I.
100>> All oppose. Nay. Motion is passed. Approval of the SI agreement. Jody Alzandre, you might want to say a few words before we open up public. >> We are staring you down. >> Say you received the SIA agreement. Do you have any questions >> from my side? Anyone else? >> We have to open this up for public >> Yes. >> discourse. Does anybody in the public have any comment or questions? >> Sh. >> Hearing none, we'll close the public comment. >> Okay. Is that all we have to do or do you have to approve? I don't even know. We going to approve right now. >> Gotcha. Motion to approve the SIA agreement. >> Have a second. >> Second. All in favor say I. >> I. >> Motion has passed. Approval of the 2026 27 budget
101calendar which we looked at earlier. Any questions? Hearing none. Make a motion. >> I make a motion to approve the 2026 2027 budget calendar. made to end. >> All second. >> Seconded. All in favor say I. >> I. >> All oppose. Nay. Motion is passed. Approval of the 2026 2027 Malair ESD local service plan. >> I'm going to declare a conflict of interest on this business item and I will abstain from voting. >> I will motion to approve the 2026 2027 malf. >> Second. >> Motion made in second. All in favor say I. >> I. >> All oppose. Nay. Motion has passed. Second reading of policy EBBA. Yeah. Just do it that way. Already got the words out. Make a motion. >> Motion again for that one. >> Motion sec made. Motion seconded. >> A
102second. >> Motion made and second. All in favor say I. >> I. First readings of J DJ and JHCCA. We can do those together. >> I motion to approve the first reading of policy DJ and JHCCF. >> Can I take a question? >> Yes, sure. >> Okay. Is there a reason that it was changed from the number was changed on the district purchasing? >> Yes. So, do you want to explain that Deon? >> Yeah. So um in in July we approved and the resolution there would be 75,000 and and there's >> that had changed over time I think the resolution >> Yeah. Yeah. So it's it it's been it it was 65 and then we increased it to 75 but then changed policy to reflect that but then as things get more and more expensively
103we thought about increasing it even higher but um as things get more and more expensive we thought increasing the 75 would be >> you have a question >> I was hoping one of you would ask that question >> no other questions I got May 1st and I think I may have had a second but I didn't hear it >> but I'll second. >> Motion made and seconded. All in favor say I. >> I. >> All oppose. Nay. Motion is passed. Last thing on the agenda is the bus purchase >> and surplus. >> Oh yes. We better do both. >> Purchase of two of >> purchase of two surplus of two. We don't have to have the two identified. >> Six and seven. Thank you. >> So, I need a motion to purchase two buses and
104surplus bus six and seven. >> I make a motion to your two buses and to surplus buses six and seven. >> Motion made for kids. >> Oh, go ahead. >> All second. >> Made in second. All in favor say I. >> I. >> All oppose. Nay. Motion pass. Pass. >> Like dinosaur and zebra or who are we? Yeah, it had to be >> my That's >> back to order. >> It gets closer to the seven. Do we have topics for future meetings? >> Um we will um have policy on there. Um we will have next meeting will be approval of um contracts February >> and then we will probably be approving the superintendent's valuation. >> Correct. >> Yeah. Or Yeah, you can do that in March. You can do that in March too. It's up
105to you whatever timing. >> So my question to the board is we did a work session to kind of go through this u comprehensive agenda. Do you want to do that again for a work session on this coming board meeting? Uh because we will have some items you haven't seen. >> I like it nice to have a work session. >> I like the work session. >> We will design a work section into next board meeting. third. >> We're still in February, sir. >> Oh, >> we're we're good February. So, you have to switch it for March. >> President March. >> No, President's Day is the third and we're missing the fourth. >> Yeah. So, you're good February, but you're going to have to change March and you're going to have to look at May. >>
106Did you say your evaluation had to be approved by March 15th or just given to you by March 15? >> No, it just has to be completed. >> Completed by checking dates after, right? Yeah. Okay. >> Depending on the weight of what next month is, I would like to move that to March if it's going to be a heavy >> and that's that's fine. We'll more >> we'll see when we Yeah. >> kind of see how many things pop up on the agenda and then determine where where the heavy lifting will be. Yes. >> Perfect. Uh nothing else then I would entertain a motion to adjurnn. >> I'll motion. >> I don't know. You guys want to stay? I make a motion to adjourn the meeting. I'll second. >> I'll second. All in favor say
107I. >> I. >> Nobody's. Thank you all. >> Bad news Bob. All right. >> Oh, is that his name? Bad news Bob. >> We should just call him building Bob. Bob the building. >> Bob wants a roof. >> Bob wants a speestous roof. >> A lot of roof and a lot of asbestous. first came here was under >> left on my ownest. >> It's just me and my And so Egypt.