October 27th School Board Meeting

001Let me call the meeting to order. Welcome everybody for our our October board meeting already. Man, it's going fast. Hopefully it is for you guys, too. So, I'm glad you all made it out tonight. It's a a nice warm night compared to some of our earlier this week. So, uh we're going to start with our flight salute. Raise stand to the flag of the United States of America and to the stands. One nation under God, indivisible, liberty and justice for all. >> Are there any agenda changes? Excuse me. [clears throat] I have none. >> On the consent items, everybody get a chance to go through and look at the minutes, the personnel, and the bills. >> I'm going to declare a conflict of interest just because there was a bill to the ESD and then

002I'll get more clarification on that from them tomorrow night. >> Just to be safe, >> we'll call it a maybe a potential >> potential conflict of interest. Yes. So, I had a couple of comments if I could on the financial. I know the answer, but um >> we had a payment to Alpine Construction for 112,204 and that was to finish up the kitchen project at >> at May Robert. >> May Robert. >> Yeah. >> Called out that one last month. >> Then, this is kind of a Chenna thing. I didn't realize what we're paying the 28,000 to the ESD for. And Devin again told me that's >> Yeah, we have a contract with the ESD um to for um nursing services. So they so a nurse teaches a course. We pay them quarterly for that

003contract. >> Yeah. Thank you. >> We contract um se a couple of our positions like our CT positions through ESD >> um and so like our welding instructors. No, no, those are those are both through and then but we also do uh OT facial therapy >> not through the SD but through um St. Als >> and I will make a motion since I wasn't here last month to approve the minutes. I will move on to make sure everybody else doesn't have any questions on those items. >> No questions. I would entertain a motion to approve the consent items. >> All motion to approve the consent items. >> Motion [clears throat] made. >> Second. >> Motion made and seconded. All in favor say I. >> I. I. >> All oppose. Nay. Passes unanimously. Reports and recognition.

004OS student report. Dana Fernandez. Good afternoon all. I'm Donna Hernandez and I'm the public relations officer at Ontario High School. Um, starting off with our ASB team, we have finished everything related to homecoming and are starting to think of ideas for help them to hope. The senior representatives are planning a few fundraisers to raise money for their class. and one of their ideas was to sponsor a senior where businesses pay to be promoted. The junior reps are currently working on a fundraiser cakewalk that is happening on October 29th and 30th during both lunches. They are also working on an activity for the junior class where they will hand out candy for those who participate on dressup days for Red Ribbon Week. The SA representatives are organizing a pumpkin hunt event. Earlier they hosted a successful

005face painting fundraiser during the football games which held raise helped raise class funds and build school spirit. Freshman reps are planning their school activity of the year and they are having a a Halloween themed door decorating contest throughout the whole school. Previously they had their first fundraiser for National Rice Krispie Day where they sold Rice Krispies during both lunches made and made a profit of $80. For our clubs, we have FFA who has eight students that will be traveling to the FFA National Convention. Two of these students are top 10 finalist in Agri science fair and are all competing in the FFA informative quiz that is put on by the National Alumni Association. Sorry, it's really long. >> [laughter] >> On October 22, students from a mechanics got the opportunity to tour Baredo Manufacturing in

006Horseshoe Bend, Idaho as part of the rural grant program from the OSU extension. On October 1st at District Souls soils evaluation, Bailey Garcia placed sixth individual in the advanced division. On October 20th, four members of the FFA state officer team came and held workshops in class while ACT students throughout the day students throughout the day with topics ranging from leadership to self-care and personal value. Coming up on November 13, they will hold the FFA job interview giving opportunities for students to practice the skills needed to be successful in seeking employment. And then in the first week of December, they will there will be a job district interview CDE that will be held in John Day, Oregon. For color guard, we have performed with the band for the last two home games of the season and

007then performed at two compet compet competitions over the weekend at Treasure Valley Festival and Karma High School. FBLA just finished up a fundraiser on October 14th, continuing on to the next week on continuing to the next meeting on October 22nd working on the trunk or treat. LA has concluded their Hispanic Heritage Month celebrating within the school and they have started their bottle drop fundraiser to continue to fund raise money for the program. They are also working on the trunk or treat and preparing for program evaluation reviews for the next trimester. Lastly, we have HOSA who has participated in a homecoming parade featuring the crowd favorite Giant Operation Board. Earlier this week, their president Maris Sav Vargas and vice president Ariana Marinez attended basic training workshops at Boyisee State University along the adviser Miss Carrie Bennett.

008The officers returned with fantastic ideas and valuable reasons to help strengthen the chapter and expand opportunities for the other members. They're also working and participating in the trunk or treat. Any other questions? >> Oh, you did a wonderful job. >> Thank you. >> Do you maybe want to share what today's dress up theme was in case any of the other board members are a little weary about what some of our admins are wearing today? >> You want to know the full week? >> Do you want to know? >> Thank you. >> So, Monday is PJs. Tomorrow is wear red. Uh Wednesday is wear pink. And then Thursday is camo house. >> Thank you. Uh, MS student reports. Oh, boy. Aen Eileen. How do you pronounce your last name? >> Ayella. Thank you. I'll be better

009next month. >> Good evening. My name is Alina Trujillo. I am the Ontario Middle School student body president. I look forward to presenting our update at each board meeting. FCA kicked off with an introductory meeting for all seventh and eighth grade students who are interested. In the next few weeks, they will be identifying student leaders. When their training is complete, student led FCA huddles will meet on Thursdays after school for the remainder of the year. We have the largest group of Smile students we've ever had with an average of 27 students per meeting. Smile is currently preparing for their studentled family math and science night in January. Li students are engaged and taking full advantage of what being leaders means. Mr. B that Mr. B states that LI students consistently rise to the occasion and

010at every turn have tried their best to reflect the message of the program progress not perfection. Whether it has been fundraising, running for a leadership position, professional development, mentoring pre kindergarten students, or committee meetings, students have taken everything in stride and dedicated themselves to being examples for their peers. Often, middle school students are apprehensive to stand out or go against the grain. LIA students provide and a safe space to grow and become a well-rounded well-rounded leaders. They are excited to continue their their this path with community outreach events such as trunk or treat with the OHS LIH team. OM football. This season was a tough one in the win and loss column. However, many strides were made in having students be active members of their school community. Coaches appreciate the support they received from the

011school school leadership as well as parents. They were amazed to see the level of in of investment from all adults involved and hope to continue to grow as a unit to reflect the effort put in place by leaders and parents. Coaches appreciate the support and are excited to see the program grow. MS rec volleyball season recap. Seventh grade finished with an overall record of seven wins and four losses. They also tied for third place in the SRV, earning them a trip to the semifinals. Eighth grade finished with an overall record of three wins and eight losses. They finished the regular season in sixth place in the SRV. Cross country had a solid team with 25 athletes participating. At the last meet of the season, all but two of the athletes reached new personal records. Girls

012basketball as well as wrestling for all began this month. What questions can Miss Longoria answer for? >> Excited to hear all the activities to know that you're not just going to the classroom. >> Yeah. >> And there's a lot of different ones. So, very good report. Yes. Thank you very much. >> Next, we have on our agenda the October student recognition. What we'll do is we'll come down to the front of the board and then the individual principles will bring up their students of the month, announce them, and then as you come through, you'll be able to shake our hands and have a seat. So, >> stay for a group picture at the end. >> Yeah. >> And yes, please stay for a group picture. We won't be in that one. >> Good evening everybody.

013Jeremy Burke with Ontario High School assistant principal stepping in for Mr. Martinez. We have two students we'd like to represent or recognize at Ontario High School. I will uh represent one student and Mrs. Sebastto will take our second student. Um Jasine, did you make it today? There she is. All right, I'm standing right behind you. Jasine Ramirez Hernandez, this what your teachers had to say about you. I'm excited to nominate Jasine for student of the month. She's an exceptional person who shows kindness to everyone and is always willing to help at a moment's notice. Jasine is thoughtful, caring, and brings such a positive energy to class. I've had the pleasure of knowing her for two years now and she continues to impress me with her character and willingness to help others. She truly deserves this

014recognition. Jasine Ramirez Hernandez, congratulations. >> All right. And so I am recognizing Devon Davenport. And this is what I had to say about you. So Devon is in two of my classes in the shop this trimester. and is one of the first to point out to someone or to me if there's any safety issues out there in the in the shop space here a while back. Got himself a little banged up. Didn't argue. Put his PPE on. Sat to the side until he was able to get everything, you know, healed up. Able to get his boots and his jacket back on. In the welding shop or in the mechanic shop, he's organized, keeps his space tidy, and always takes time to help out the guys around him, which I always appreciate. This is Devon's second

015year in my shop space and has been one of the most safety conscious students that I have seen. Thank you, Devin. I'm Mrs. Longoria. the principal at Ontario Middle School and we have three students that we are recognizing. The first one is Leopoldo Mendes Mendulsa. Excuse me. Mh. Come on. Okay. Recognizing his outstanding commitment to the trade of safety, Leo Baldo Mendula shows exceptional awareness and responsibility in all he does. He is truly care a careful student who takes pride, excuse me, who takes proactive steps to ensure a safe environment, whether by following schoolwide safety expectations or by encouraging his peers to be mindful of their surroundings. Leo is consistently the first to ask clarifying questions about expectations and procedures, making sure he and his peers understand how they can help educators keep the environment

016secure. He is an amazing addition to the classroom as he is consistently respectful not only to staff but also to his peers. Furthermore, when uncertain of directions, he is reliable in making eye contact to receive guidance, ensuring, excuse me, ensuring he performs tasks safely and correctly. His proactive approach extends to advocating for himself, such as when he asks to be moved seats to avoid disruptive situations, demonstrating his focus on success and safety decision-making at all times. Leo is a pleasure to have in the classroom and sets a wonderful example for everyone. And could Leo's uh Leopold's family please stand? Students can't do this without the support of their parents. >> I'm sorry that worked. >> Okay. Um Eileen, are you here? Pis Abrau. Okay. Eileen is a model of safety for her peers in all

017I'm sorry, Mihi. I'm so Eileene. Um Eileen is a model of safety for her peers in all facets of our campus. She is safe during PE activities. She knows the expectations and helps peers stay safe during activities when they don't know what to do. She also follows all safety expectations in the classroom and in the hallways. She helps ensure other students are safe by helping keep walkways clear and making sure doors are fully closed. Even during lunch recess, she makes sure to stay safe and follow the expectations in each zone. Foreign speech. Foreign speech. Foreign speech. Fore! Foreign! Foreign! Ela familia Jenny Jennifer are you here? See Jennifer. Okay. So Jennifer Ma Fuentes Matamores is the recipient of the safety award at Ontario Middle School. Jennifer consistently demonstrates a commitment to all the safety expectations

018at MS. As a result of an ongoing awareness of her own safety as well as the safety of others, she continues to set the standard for exemplary student behavior at MS. Thank you, Jennifer, her for helping to make our campus a safe place and for doing so with a constant smile on your face. She's always smiling. Congratulations on this well-deserved award, Jennifer. All right, we I my name is Andrea Buckles and I'm the principal at Alama and I would like Miss Haddie Mahia please come on down. question. >> Okay, so it's, you know, first of all, I just want to start by saying thank you so much for letting us do grade-based schools because we get to experience all the kids in the district and we would have missed out on some of these wonderful

019kids that were just attending other schools. So, it's been so fun this year. Our school is running so smooth. So, that one bumpy year that we had last year has paid off because this year is we are knocking it out of the park. Huh Haddie? We have the best school ever. So this we have about 320 um students in our school and we could have given this award out to every single one of them. So truly Hattie is the cream of the crop here. So Hadtie Mahia is truly remarkable and consistently prioritizes safety. She exemplifies this by diligently adhering to established rules and guidelines, by actively listening to her teachers and handling her materials with care. She ensur ensures a safe environment. Hattie quickly reports any incidents to protect her peers, demonstrating her commitment to

020safety. She remains safe, respectful, and responsible even when unsupervised. And that's really tough at fourth and fifth grade age. As an outstanding role model for her fellow students, she consistently maintains a safe presence at school. Hadtie Mahia And our second student is Mr. Freddy Alvia Ramirez. Come on down. I'm so glad to see he made it. Glad to see you made. >> Okay, so I'm going to read about you. Okay, you ready for this? Okay. Freddy Ramirez is a very hard a very kind and hardworking student. He's someone that is always willing to help others, even when he's finished with his own work. He always does a great job of asking for help and working hard to understand the assignments he is given. He speaks both Spanish and English. He has helped our two Spanishonly

021speaking students with assignments or questions. I know that Freddy will be a leader in our school with his hard work and determination. I'm lucky to have him in my class. Mrs. Dickinson. Sorry. Okay. Could we please have Miss Haddie and her family please stand? and Freddy's family please stand. She made it. Jennifer Fuentes School. Jennifer Gracias, Jennifer. Ento Jennifer. >> Good evening. I'm Marcy Haro. I'm the assistant principal at Aken Elementary. So, may I have Scott Sour please come forward. Okay. Okay. I get the honor of reading about these amazing students tonight. Scott is an exceptional student who consistently demonstrates good behavior, responsibility, and integrity. He leads by example, treating others with kindness and respect, completes tasks with care, and always does the right thing, even when no one is watching. Scott shows maturity beyond

022his years, taking responsibility for his actions and helping to create a positive and supportive model for everyone around. I am so proud of Scott and can say without hesitation that he embodies the values that Aken and Ontario School District value: safety, respect, and responsibility. every day. Way to go, Scott. >> Yeah. Will Scott's family please stand. Next, I'd like Nico Teamez to come up, please. Where is there is Nico? Perfect. I am so proud to recognize Nico Tamez for demonstrating outstanding commitment to safety at Aken Elementary. Inside and outside, Nico is a student who consistently follows directions, rules, and procedures, setting a wonderful example for his classmates. Whenever there is a safety drill, I can count on Nico to set the bar for his peers to follow. Nico's dedication to making our school a safe

023environment truly embodies the spirit of our PBIS goals. Congratulations, Nico. We are honored to have you as a student at Aken. will Nico's family please stand. Good evening everyone. My name is Kevin Caps and I'm the principal at May Roberts Primary and our students have been working really hard on safety since the first day of school. Um, and with our kindergarten and first graders, it's pretty amazing to watch how they've learned uh to do some drills. We did a lockdown drill. Uh we did an amazing earthquake drill last week and we'll do it. We've been doing fire drills every month. Um but one of the other things that we have to learn in kindergarten, first grade is sometimes how to play safely with each other. And so um we have a lot to learn at

024as we're going throughout the day. Um so our first student that we want to recognize is one of our very safe students and this is Breezia Gomez Velades and she is a kindergartener. so she can come on up. And her teacher, Mrs. Douglas, had some really amazing things to say. I think that everyone who has seen Breezia in our school would agree that she is a perfect example of being safe at school. It is one of her amazing qualities and there are many. Breezia always walks respects walks and respects all the boundaries and she is very careful with play equipment and school supplies. Breezia is a very great example for her classmates and does a great job reminding friends to be safe by her example. So I want to present her with this award you

025and I'd like to recognize her family if they could stand up and thank them. and Mrs. Heather Haymon is going to present for our first grade student. >> So, my student is new to is new to Ontario this year and it's been so fun to see her get to know all the new friends and all those things. And um her name is Gia Magna. want to come up Gia. I want to She Gia shows safety in her classroom just all the time. Like there's nothing that she is not safe in, but she is very responsible. She's always She always keeps her area clean, which helps her classroom be safe. She's also safe as we line up and walk around the building and walk outside. Um she always tigers up. We tiger up, right, Gia? Yeah.

026Um, and out on the playground she's kind. And this is one of the things I love about Gia the most is that she always helps others feel safe because she treats them so well and they know that they can trust her. Um, so we're lucky to have such a great example in our classroom this year. Thank you. Family stand. picture. I hear you. Let's have you right here. Right. Perfect. Beautiful. Oh, there you go. >> Big smile. And then I'll get out of the way. You're welcome to go to the middle too and take pictures. >> Okay, good job everybody. That's what I did too. I was like chairs. >> It's not like was the theme safety. >> Can we get the theme next time? I was like, I think it's safety. Will you just

027announce what the theme was? >> They gave us that like year snapshed goals, but I know about this the theme of the month. >> Are you ladies? >> Okay. I was like, I'm dying. Usually I'm freezing in here. It's all these people. >> So, we are safety. >> Good job, buddy. Oh, he's back there. >> There was so many people that I was like, "Oh my gosh, the temperature went up like >> Okay. Well, I told I was like, I need some I was like, I need some air. We're breathing all like >> I know. I was like, get comfy, Marcy. Take your robe off. Hey, I have today >> only agenda looks like a city presentation germs we're breathing. >> Thank you. What a great day to start off, huh? Topic after my heart

028safety. What a great deal. >> Alignment worked out great. We did that on purpose. >> Avenue Boulevard. >> Thank you all. For those of you that don't know me, I am Mike Padilla and I'm your safety and prevention supervisor. I supervise our safety system throughout the district. Um, so what I'm going to do today at the request of our superintendent was to inform you on kind of where we were, where we are currently with our safety, and then where we project we'd like to be. Uh, of course there's a lot of factors in there, right? Um, I've been with the district for a short time, not quite four years, um, but coming up on that here pretty soon. Um, prior to that before the Batman movie rolled into town, um, what I was looking at

029is basically doing a lot of research on kind of where we were. And this is a little bit about what I did. Um, this is who I am and what I do for the district. Um I my main function is to improve, enhance and monitor and enforce our safety procedures or protocols. And I I won't read our my presentation over to you, but I wear many many hats. Uh primarily the safety protocols, that's uh everybody's responsibility. I just oversee uh through oversight through uh meetings with our safety team that we've developed here and then in coordination with our administrators at each school uh we work together to enhance and improve uh all our stuff that we do safety. So I'm also the truency officer. So I deal with attendance. I support the schools with that

030um on a referral system to include behavior and any kind of risk management attendance if you will. Um and so I spent some time at the justice court office with that with that procedures as well too. I took that on um as now I supervise the school resource officer program. And I'm not supervising the officer, but the resource that she is in our schools. I make sure that it's enhanced. I make sure that she has the things that she needs uh to go out there and be as efficient as she can as our first responder in our school. So, we work collectively together. And uh that's been a really good relationship. And I'm also the uh training coordinator for lo local law enforcement. um any kind of active threat, any kind of trainings and those

031kind of stuff, they kind they come through my department as far as setting up um onampus type of trainings, if you will. So, they're familiarizing their their new officers and their officers currently with what our surroundings are and what our campuses look like in case we run into an emergency. That's who I am. When I first came, um I did a history check and basically what was lacking was a vocabulary and a plan. Um there was a tremendous amount of good intentions. Safety I think has always been important to the Ontario school district. Um it was just a matter of measure of how can we improve with what we have take it forward. Um and basically was a vocabulary and uniformity common language uh with best intentions. Everybody was kind of doing their own thing

032um and and the best that they could. So what we did um is we developed that vocabulary. And if you'd like click the next one please. Um, we adopted the I Love You guys Foundation protocols and procedures um in 2006. This young lady here, Emily Keys, lost her life in a tragic event um in Colorado and her parents um John Michael and Emily uh excuse me, Ellen started this foundation um after they lost their child in a school shooting. Uh I won't go into details. It is pretty tragic, but if you're interested in how this process started, um it's Plat County High School. It was a hostage crisis. Uh it enveloped a whole lot of things. This poor young lady lost um her life to school violence and and her life was taken. So, um

033through tragedy, this foundation was developed. So, what we did, we took an action plan. This is our emergency action plan, and you'll see them throughout the schools. Um we had one in here one time. I think I may have got put some words but um >> this is our action plans. Yeah, these is our action plans and what we do in each type of scenario. Um and there are mandatory drills that are done uh throughout the schools. Uh Mr. Caps earlier kind of informed you a little bit about how they do this stuff with their students, right? Whether emergency lockdowns or if it's earthquake or whatever it may be. So, we have protocols and this verbiage kind of helps us keep us guided on kind of where it is that we need to roll. Um,

034in 2022, we had a basically it was real until it wasn't, but we had a situation at the high school. Um, it was called the swatting call and for those of you that aren't familiar with that, they come throughout the nation. Several high schools in Oregon were hit at that time. it really elevated us and understanding on the importance of we we've got to implement our safety protocols uh now instead of just kind of gradually increasing. So it took us from here to here uh real real fast and so um we were busy. So in that process uh as we were working on with uh our protocols um our standard response protocols we also had to develop a reunification site. So in case of an emergency where we had to evacuate the kids of the

035schools, we developed an emergency plan. Everybody has an assignment, our district office is our command center. Um, and then through all the procedures and things that we do, if we have a situation where, and this would only be done if we were uh instructed by law enforcement, if we had that level of a tragedy within one of our schools, where we would actually have to bust and relocate the kids and safely reunify the kids back to their homes from a different location than the affected school, this site was developed. And so, we have protocols and procedures in that uh in that as well, too. So everybody's got assignments um and and how that procedure would work out if we did it would have to be a very um unfortunate event. Um because if we can

036safely reunify the kids from the school, it's it's better to to go that route. Um everybody knows as a responsible parent or a caring parent, I know I am very protective. Um they come right, they come to the school, they want their kids. So and and we understand that. So at the end of the day, it all depends. But we take uh if that measure was to come into place, it would be at the request and instruction of police department. >> Michael, what would cause us to bust kid? Like what kind of an event? Like what >> if if we're talking I mean let's I mean guess that's the elephant in the room is you know if we're talking active shooter if there was a type of an event in the school to where emergency

037services were on hand, if the crime scene was taken over by police, they shut the school down and and they wanted the kids gone. It would have to be that level. >> Okay. It could even be them. Yeah, >> it it could be that. It could be that. And we've got a secondary >> bomb threat could be, but it doesn't necessarily mean we'd have to move them to a different location, right? >> Right. >> What's the What's the bus? How is Do you like an emergency number? You're like, "Hey, everybody get back here. We need to just some requirements that we're going through." Um, and I, you know, what we did is we enhanced and developed a lot of things when I came in. And basically, one of the things this particular swatting call we're

038talking about, we were trying to communicate as were other individuals, other directors in the district, have communication on um what procedures were next, what was going on. We need to be in the know, right? And so we're communicating with law enforcement those kind of things where phones are down because everybody was tying up the lines. So, at that point, we brought in a new communication system. And so, I've got an emergency radio here that >> channel, >> it's it's is spread out through the district. Our administrators have it. We've got base units that are in each one of our what we call our main station, uh, which is where our secretaries are. They're our first line of defense, right? In any kind of system, they need a phone process. So, we communicate communicate through that

039process if we need to. Um, and it's only in a in a pretty serious event. A lot of times it's more telephonic than anything else >> like a phone tree or something. >> Correct. And there is that system. And so as as a supervisor of the system, my instructions would go out and of course Nikki would have some some input on what those instructions would be, but working together as a safety team, we would initiate what procedures are next, at what level, what do we do with them, um, and what does that look like, right? So that's kind of what we enhance as well too. Um, we have layers and I'll explain it to you like this. You know, safety is what we're looking at is let's consider Swiss cheese. It's got holes in it,

040right? But the more cheese you stack on it, you start to plug some of those holes and that's what we have. We have a a Swiss cheese type of situation and it we're starting to fill in those gaps and it really it really does pay off. So, through layers of safety, um, we've locked the community out so they're having to be vetted to come into our schools. Uh we have a secure doorbell system and where they can let the front people know that we're here. They ring a doorbell and we try to be as cordial as we can and inviting as we can to our schools at the same time understanding that u even with secondary layers uh safety is inconvenient, right? And and and it's it's it's unfortunate that sometime we live in that

041that world that we live in. But um these layers of safety that we have are are truly effective and they've proven to be on on several occasions since I've been here. So and it's gone as far as um you know not just the identification of our schools which is tremendously important. This started at the high school but we've taken it out and we spread it out to other schools and and so they're they're understanding what their roles are. Um staff during active supervision out on our playgrounds are having them wear vests so we can distinguish them where they're at. We've increased our surveillance system. Um, and and you know, there's there's just a lot of things. There are some I'm the guy that's behind the scenes and and the ones and I prefer it like

042that, too. We're not looking to glorify my position because I'm more effective if I'm in the background watching. Um, and so it it that's basically kind of where it is. And our robust emergency management system has really is really taken off. And I'm really proud to say that I've done some statistics and some checking throughout the nation. The Ontario school district um we're we're up there. I mean, as far as other districts, they're they're they're playing catch-up to the things that we've already developed and that we've had in the process. Can we go further? We can't. Uh there was a discussion early on in my career here um and with Nikki and that conversation continues on with the safety team as well. And that what does that look like? uh originally the unfortunates of we

043don't want our entryways at our schools to look like airport security, but at the same time we're also in a situation now too to where we can't afford to allow weapons into our school. And so those are conversations that we'll continue to have, right? Um threats encompass a range of concerns and it's not just the active shooter in our schools. is cyber security. I work with internet technology. Um there's ransomware, data breaches, there's lots of stuff. Threats of physical violence, bomb threats, those kind of things. So it encompasses not just active shooter type of scenarios. Where do we want to go? Um well, I guess really it is about the magic dollar. I think you know at the end of the day we would have this discussion in the future, but I've done a lot

044of research. I pretty much isolated three areas of possibilities for our schools. Um the Evolve Express is a con concealed weapons detection entry metal detection system. It's about $90,000 of implementation. >> So per building >> it would be okay >> per building >> or per entry. >> Per entry. >> So you have like the high school the high school the main one theoretically but if you wanted it at more it would be 90,000 per entry. Yeah. And the reason I'm and that's the other thing that I really haven't added that expense in because what does that look like? I mean at at some level it needs to be manned. >> Yeah. >> So then there's >> including staffing. >> That's that's exactly right. This is just the hardware, right? And so there's a lot of

045factors into that too. >> Um thought about clear backpacks to have that discussion, you know, so we can see what they have versus having a conveyor belt uh with the metal detection system. So that's an alternative uh because that $90,000 figure jumps up to a probably $180,000 if we have the conveyor belt. So is it cheaper for us to provide backpacks to the kids, you know, so we can see what their contents are in their bags? Those are points of discussion. Um I've also checked out a a video surve surveillance possibility. We could enhance further the security system that we have now through our cameras. um that basically they're a weapons detection, but unfortunately for that it's not at the level that I would like simply because they they they're able to identify vanished firearms.

046So if you have something concealed, they're not going to pick it up. The possibility is still coming in our school is there. So um that isn't anything that turns me on at all. Folks, that's where we are. I mean, at the end of the day, I think we're doing tremendous amount. I couldn't do it without this wonderful staff and and our students. um they take it very seriously. As you saw today, everybody is is kicked in gear about their safety. Um and and I'm really excited about the progress we're making and what we're making and where we plan on going too. >> I will just say I Akin Alamas had like the entry where you can get in and they can collect the door from the inside. I love that Aken now has a May

047Roberts. That that was a huge great addition because it that it always concerned me like they have to come to the door anyway like if I'm going to come in and just >> Sure. So now they can check out so many other things. >> And the vests, love the vests. >> We're trying. >> There's a little bit of improvements here and there. And you know, >> those aren't major impacts, but those are impacts that I see as a parent noticing like, oh, they're vests out there. I can tell who's who. Yeah, I will say that one of the when Mike was talking earlier about just the burgl, you know, we had adopted the love you guys foundation protocols um prior to Mike coming on. The problem was is that when you don't use something every

048single day, you >> reinforcement you so everybody's like, "Oh, what's a hold? What's secure? What's this?" And actually, I love you guys how it has evolved and changed some of those because it used to be a lockout and lock down and then you're like which is which >> and then they came out with these a lot of times we just kind of want to take a precaution like let's and and so there should be a word for that which is our secure right like and so that's one thing that Mike really did was push push push and so getting everybody on the same page and and so when we don't use it all the time and now we have to do drills but everybody Everybody has it on their badge and and you go, "Okay,

049what's a what's a hold? What's secure?" And and it gives us that right there on our badges. But um as he said, you know, we want students to be welcoming, but at the same time um when we don't use, we we say when so that we're really serious about it. When something happens, um we slow them down, right? Those locked doors are going to slow them down. And I I tell the story about the evaldi incident had locked doors. So somebody propped it open and that in that video that person went down classroom by classroom locked locked locked and just kept walking and found that open door which is why we have our internal doors that are locked as well. And so we say this all the time, those layers of of protection are to

050slow people down and and we're lucky enough to have schools in town that we can have police there in a matter of a minute and enough time to get to get everybody s to keep everybody safe and that's that's a really critical piece. Um I mean you have three Aken moms here. Um or formerly >> former you two are formerly I'm so current. Um but can you talk about like your safety concerns with Aken's layout and um just overall plan >> you're on that campus you don't realize how open and accessible it really is the main Yeah, >> right now it's the hallways. >> Right now for me it's the fact that they have to exit the building and and they're exposed. Um and sealing that closing that that that up and making it a

051little bit more efficient in that regard I think is is the is a process. Um certainly is it's about finances. It really is folks. I mean we I'd build them brand new schools all over if I could you know safety measures but it is about money and being realistic. I think that's at top of our agendas. We've got several schools that need upgrades. Um, but we're working diligently to to how can we improve with what we have. Uh, how can we make that as effective as we possibly can being realistic? And then at the end of the day, how do we keep striving to improve the areas that we have, you know, and we've got a great grant writer. We've got, you know, other people that are working uh in different avenues, you know. Um

052it's just it just it takes a team and we're working real hard on on what it is we're doing. But yes, we hear you. We we hear the messages that are out there and we've known about these for some time and we're not ignoring them. It's just >> for like the community to hear because yes, like it it would be expensive but >> Well, could I add we tried we promoted that and we couldn't get a bond passed and that was the main thing that tried to tell the community. are yeah we are currently I have plans in my office actually those are the older ones but we we're turning the doing a page turn next I think it is so we're using our SI some SIA dollars which we used prior to this to

053do uh the office remodel >> what are SIA dollars >> um so that's our student investment accounts so those are those are grant those are the the corporate activity tax. >> Okay. >> And the money went to education and that's so we get money every year for that. So that's how we did the Alamita re office remodel because high school officer. So what we chose to do this year um is to use that money that we had set aside for Aken is to do the plans, okay, the the architecture work to um prepare because that the engine the architecture piece of it is super expensive. But that's a first step to how do we make this school safe? So Toby's been part of that. Bob has been part of that. So, we've met with with

054them and gone through like, okay, h adding the corridor, pulling the office out front, remodeling it so that it has an entry like the others where parents can walk in, >> but it's locked off from everything else. >> Um, but uh it would connect all the way out to the annex building. >> Oh, wow. >> It would change the bus loop to the back. Hallelujah. along there. It would >> it would um the parent drop off, right? Because they're on >> all those things. Um the problem is the price tag, right? So, we're getting plans in now. And then that's something that this board will need to decide is that do we go forward with a bond because there's matching dollars and and um it's expensive. As a matter of fact, we're trying to in

055case we you you decide not to and we needed to start working on spending some of our reserves to do that, trying to do it in stages and um and trying to get it down to under 12 million and that is leaving a lot out. I mean and but but starting with we went back and said okay what's the priority if we don't pass them on um and we need to just tackle one thing what would it be and that would be the corridor right the hallways so that kids don't have to walk outside because that's the most important thing right now for safety but it also adds in that space between the annex and the and Aken the main building um we wanted to had another big common area gym kind of a thing

056because the gym is so small, things like that. So, so we're actively working on improvements for Aken. Um, but it it really does need an overhaul and you guys know it because you kids went there and I went there and it's all about >> prioritizing safety, which the two things right now would be that corridor and the office space. >> Okay. And just to be clear, we've paid for that. We already have the plans are done. >> Well, we're finishing up the plans right now, but they're what they're trying to do is just do it so that if we >> like a plan A and a plan B, stage three, >> our bond is ending. We'll have our bond paid off in 2027. >> And so that was a $18 million bond. >> 18 and

057a half. Yep. And so, um, for this one, um, if you pass a $6 million bond, we get a $6 million match. >> Okay. >> So, even if that one expired and you pass the $6 million bond, there's still going >> portion. It's going to be less than they pay are paying now. >> Could we have a bond presentation maybe next time with the finances of just how that functions or is that a side >> or whatever? just like what's what we currently have. So we kind of know if we're prepping, if we know we have a bunch in the next year or two, especially for those of us that are stuck for four years, >> gladly get to be here. >> These guys are ready to retire, right? >> I have a eight in

058school. I was there when it was new in the fifth grade. I also live >> I also lived in the house across the street with the rock and the curb. >> So I'm here home at noon and there were the neighbors kids were up on top shooting BB gun at students in Aken. >> That was when you went to school. >> No, this was >> before I moved outside of town maybe 20 years ago now. And please >> I just want you to know that that's always been on our mind. But no, I just know that I just do one thing at a time and and we knew that Aken wasn't just as as um simple as an office remodel like much bigger. >> And honestly, we we you know the the big beautiful plan

059that we really want involves adding I think we were going to add four classrooms to the front also on this side of the corridor. the commons, big commons area. Um, and new bathrooms, um, office space out front and like I said, bus loop around the back. I mean, it it really is. And as soon as we get that kind of page turned on, we'll we'll share those plans with you and and show you what that all looks like and then need to just start thinking about >> that's cost that's what you know what what we want to do. But it's hard to turn away when there's free money out there. Um, that's yes. >> If I could for Mike, I really I I'm on Facebook too much, but I like the SRO when she gave

060a a video about what she does and I shared that. >> So, >> she she does a good job. >> And then back to going to OSBA meeting every year. I was there the year after all the snow and a Portland [clears throat] it started to snow and a Portland school sent their teachers home and then called for the buses to get students home. The buses couldn't move. So all the kids were in the gymnasium or somewhere where >> Yeah. learned that, you know, teacher stay until we get the kids. Principal is home in front of her. at all. But um you know I I want to say too that um Mike does take it really really seriously and he and he has his heart is invested in this and constantly um wants to make

061us better. And one of the things that we tried to do when we have had a few incidents, we had the swatting incident, we added the incident um and a couple other things is that we debrief like okay what what can we do better? And it's not about pointing fingers and how come you didn't do that this, how can you do that. It's about getting better and and recognizing our holes, right? What because you don't you as much as planning as you can do until you're in the moment, you don't realize, >> oh gosh, didn't think of this or this or this. And like when we had the swatting incident that day, Mike called me, I don't know how many times she tried to call me. We couldn't connect because our cell phones weren't connecting

062because at that point everybody thought it was real and everybody was on their phones which is why we radio so we could effectively communicate. >> Yeah. A different frequency al together than just school radios. I mean it's throughout there. >> Yeah. And we work closely with um with the Ontario Police Department as well as the county. I know he's going to connect with um with the the county and and they have an um updated uh system that sends out reminders and interested in knowing what our protocols what the the um standards protocol is. So they too if they have to have dispatch to call the school then they're using this language. So they're saying we're recommending your your school goes into a hold right now because we're chasing a bad guy through the neighborhood or

063whatever. So um so I think that's we've come a long long way where that's concerned so that we are on the same page and it is in I appreciate the small safety things too like the I like how visible the SRO is. she did a a um presentation at the Alamita back to school night and just talking about the vapes and I'm >> about all these things but like my and my student went home and started talking about you know the different how they look and oh make sure doesn't say this and the this candy bag doesn't say this you know things like that I appreciate the little safety features >> we're a good team and I think at the end of the day that's what it really is about you know the community a

064plays a big part in our safety. Um, I'm hoping that we've chased cultures. You know, when I first came in and started this, I was getting the phone calls of, "Shame on you. You're institutionalizing our kids and we should have access to our children." Now, that's flipped and the culture change in just a few years has gone. How come you don't have metal detectors at our doorways? And so, you can see that you weren't doing enough uh or you're doing too much to where now you're not doing enough. And so, so I'd much rather have that and work towards that goal. But I think people are starting to realize that it's with it's with, you know, heavy hearts that we we put our heart into our safety and and everybody is passionate. They these folks

065here, all these admin, um they're to be commended. It's not just me. I can't do this by myself and and it's hard work and they know I'm a pain in the tail, too. So, at the end of the day, when you know I'm knocking on the doors, they get tired of hearing from me, too. But but they're very supportive and they they strive to do their best every day. And that's what makes my job so impactful is their support because I can't do it without them. You too appreciate your input anytime. Any other questions? >> Appreciate you having start over here with Mike. Um, I haven't attended very many in person, but I've signed up to uh all sporting events I get online through NHFC. >> NHS. >> Yeah. So, I I look at all

066all of those they have. Uh then second I did my wife and I attended the Veil alumni uh event and I bet they had four to 500 people there and it was a a huge uh it would be nice to have and I know Josh Mink has talked maybe about something like that here but but they have a great the comment I heard which didn't really offend me but most of the people there are getting older they need to recruit some younger people to be at the veil event. So, but but that was really good. U and then I had a quick I'm also on the Treasure Valley Relief Nursery Board and we had a meeting this morning and they talked about a little girl who was in a home um and the person who

067was there was at the board meeting and there was drug paraphony on the floor. It was really bad. They took a little girl out and put her in foster care. The parents went to rehab. they now this week got their daughter back. But it's back to the kind of conditions our schools have when those kids show up for kindergarten, whatever. And you've got to deal with those kind of things, too. So, I don't think the public knows about that really. So, so that's all I have. Thank you. >> So, Lisa and I got to go tour May Roberts and that was beautiful since we are former Akin moms. So that's where our kids went. It was so great to see how big May Roberts is. So when we talk about how Aken needs classrooms, May

068Roberts is huge. And so it was exciting to see some of the reading intervention groups and the rooms that they have for it. Not just in a classroom or in a little makeshift room sometimes that Aken has there. Um they were in a classroom which was beautiful and it was awesome to see that we got to see live kind of some live pods going on which was wonderful. Um, I went to the two football games, so senior night and homecoming, and that was wonderful. Um, I told Jeremy Burquest and some others, I said, "If you can get more students there, I'll take a pie to the face. Just get students there." So, I'm looking for ways to try to get more students there. I think I'm I think one day I brought eight eight youth,

069so K through eight students, probably like fourth through 8th students, and I ended up feeling like I was like, I'm bringing the whole student section with me because I had eight kids with me. But um just looking for ways to bring more student involvement with that piece cuz I feel like that's just it's hard when I see when I want it so bad and I just can't figure out how to get them there. So if anybody has any ideas, I am open to whatever it takes. But those are kind of the two highlights that I have there. All right. Um I thank the nutrition department for inviting us to attend the lunch for National School Lunch Week. That was super fun. and I went to Alamita and I have a child there. So, um, >>

070what did you have for lunch though? >> Um, it was pizzole day. I actually didn't eat when I was there, but she was handing out all the >> Pam House working. >> It was so fun just to see the kids faces and they're like, "Oh, what's this? Why do we get a sticker today or why do we get a pencil?" And um, so it was really fun to be there. So, thank you for the invite. Um, and then like Abby said, we went to May Roberts and um, yes, it is. There's a lot of space. Evan was like, "And here's some more storage." And here's some more storage. And I mean, I was like, "Oh my gosh." Because we've been in Marcy's office before. And it's not. Sorry, Laura. Um, so anyways, it was great

071to see my Roberts. Um, and then just various sporting events I've been to. Um, I agree with Abby about the football games, but on the other side of that, volleyball games. There's been some >> Huge attendance. Middle schoolers, well, elementary school, middle school, and a good showing from the high school. So that's >> this was a busy month. Um I was lucky enough to have officer Yamis actually come to my Ontario preschools and do our lockdown drills with us. We use a stuffed Sasquatch and we use this like developmentally appropriate way for preschoolers and boy golly that woman can act. So um know that about her but uh it was just really fun and she's so great with even the littles. you know, I've seen her at the high school. I saw her be the

072line judge, you know, um I told her maybe she should do that in uniform next time and people wouldn't question her as much. But it was just fun to see her get down and um on the floor with the littles and she did a wonderful job. Um I got my own private tour of May Roberts with Mr. Caps and um I had a sixth grader go there for one year and then had Holden go there as a first grader. Um but it was nice just to get to see it all. Um, and to get to hear Kevin brag about what his teachers were doing was really exciting for me. And just to see how much intentionality um, he and Mida have put into um, to what they're doing for their staff, to how they're making

073their staff feel supported, and to how they're showing off like all the amazing progress that the staff is doing. So, that was really great to see. Um, and Pure Pyman model in action, of course. I loved that. Um, and then yeah, I got to go to Aken and Alamita for lunch. Um, and that was just super fun. I'm sure their teachers love them coming back with crosswords and stickers and pencils and um, but the lunch teams are incredible. Like those ladies are just welloiled machines, especially at Aken where they don't even have a kitchen. I mean, and they're just moving and grooving and the kids know the drill and I was blown away. Um, and then I also got to go to the pumpkin patch with um, the fourth graders at Alamita and you know

074what? I definitely I picked the good kid because Matt went with Aken and they went from like 9:30 to 1:30. We went for two hours at Alama and I didn't even get a group. they just kind of freely mingled and it was fun to see um just their independence, their responsibility and just how excited they all were to get to go board a stinky bus and head down to the it was stinky because of the kids, not because of the cleanliness of the bus for but yeah, it was see how all of their systems work in the school and how they work even when they're out of the school doing something novel and fun. Thank all I have is that we are going to our OSBA conference here next in November. >> Yeah. >> So,

075we'll be able to report out on that and and that's kind of an exciting time for us because we don't get a lot of that professional development. Sometimes we need a little bit of input from outside people. >> Yeah. >> Nobody around here is really board members. So, to talk to another board member will be very nice for us. I don't remember. It's you two and you. >> I'm going. I'm going. Are you on J? >> Not unless they take late people. I had to wait and see what the football team was going to do. >> Three of us. This is my life. [laughter] >> Sounds good. Some good reports. So, uh, the other thing is we will have Wednesday night trunk or tree. So, we're kind of as a board some of us will

076be showing up for that. At least I will be there. They haven't told me if anybody else is. Lisa >> Mike had some great >> superend was a retired superend perfect in his Hawaiian shorts >> shorts [laughter] three weeks in Hawaii I can't get used to this cold weather so that that's mine so >> have a good tomorrow night veil Yes. >> And tomorrow night in >> at 5 >> dinner at um technically I think it starts at 6. They've changed the time but show up at 5:30 to six and they'll serve dinner and then we'll do a train and that counts as your training because you all have some mandatory training now there and that is going to count towards that mandatory training. >> Is everybody going tomorrow night? >> Okay. >> Yes. >>

077Look at Andrew's like yes. >> I just looked at everybody. I wasn't looking at you. I was just wait. >> Great. Deon, you got a financial report for us? >> Yeah. Yep. And looking at the cash flow statement, um the cash flow has been consistent. Um and it's consistent in September, which is expected. Um October will also be consistent. November we'll see a spike because of so we won't see that until December, but we're only a couple weeks away from when we receive um receive those funds. and it's about uh about five million to receive property taxes. Um and then we uh Nikki talked a little bit about our um enrollment decline and back in January when I estimated enrollment. We're a little bit we're lower than what I estimated from back in January. And

078so I've reached out to OD and they've reopened the the collection so I can go back in and adjust um the the enrollment number. And so, >> and I think they actually they actually sent an email out across, which isn't something they do normally. They sent an email to all the districts and said, "We're going to open this back up because so many people went down in enrollment and they were nervous." Like, I mean, you know, they never send that email. And so, everybody kind of went and double checked and readjusted so that we aren't owing money spring. >> Yeah. in the time the OD typically the time is in January February where they encourage you to look at the numbers but they never do send anything out but they yeah but yeah they're encouraging

079everyone to look at them and and [clears throat] to do it right now so so we are also um doing that um and I want to talk about there's a resolution later in the agenda but I'll talk about right now um it's to increase the um credit card limit for um for Josh and and the athletics they have they have four credit cards three um go out to the teams as they travel. One stays in the office, but they're finding that a lot of the hotels they're staying in don't um don't want checks anymore. They only want the credit cards. And and they've seen that for a while and and talked about it, but but um we've decided it would be a good time to to increase that limit so they can do the credit.

080They can book all the hotels um at the office there, keep it at the office, not send it out to the with the teams. And so that's what that's for is is basically for the hotel. So it's not it's not going to increase your spending. It's just shifting it from checks to credit card. Um and that's about it. >> I'm sorry I didn't hear very well on the taxes. What do we receive? >> Yeah, it's about 5 million. Uhhuh. For the whole year, we'll receive um 5.8 million, but we'll get most of that in November. Thank you. >> So, since we're talking about enrollment, I'm going to take one of these and pass it on. So, I um a few weeks ago, um went to Baker, we we have off the records. So, an off

081thereord meeting for those of you that like what's an off the thereord meeting? So, the superintendent get together and meet the KOSA Confederate Federation of Oregon School Administrators, but it's not Polish. um they um have these meetings. So they do a regional one and I wrote up with Alicia from Bale and actually even before that we had been talking and and she's like are your kindergarten classes have they been really small and I'm like yes. So we got to talking more and so she went in and actually um pulled this data off of the for the county. So this is um as it says Malhair County births. So these are birth certificates issued in Malhair County. So even if they have if they go to Nampa or Boisey to have a baby and they're from

082Malhair County, it's actual birth certificates >> issued in Malhair County. >> In Malhair County. So she went back to 1989. And um one of the things I just wrote below as you can see is that so from 1989 to 2006. So if I split this in half which is about 17 years the average um was about 511. Then I did the average from 20 two 2006 to 2024 the average was uh 443. And then I did two from 2019 which is when COVID hit until now. And you can see that the average is 386. But do you see that 540 right there? So, do you know what happened then? >> The recession. >> Recession. >> And it's interesting because I went back and I actually looked up some of these dates and I went back

083to like um it was like oh 2013 I think it was. I think it was 2013. Some of these are government shutdowns. So I mean there's just like it's kind of random stuff that you can find. So if I just I just AI it like what happened in the nation in >> 2013 was another like little recession. >> It was a little >> because there were collections then >> that was when the government shut down for I think 17. >> So anyways throughout all of this I kind of learned some um but the big thing is is obviously you can see since co um it's been pretty dramatic. Now this is for the whole county. So then what you go you look at so for example if you look at that 540 in 2008 and

084then the those kids came to us as kindergarteners five years later and um you can see it reflects in in our enrollment numbers where we had big classes. >> So it actually does kind of fall in line. We can go oh yeah that one big class. So, we have a big class right now that's in >> they're graduating >> sixth grade and we've had a couple of those larger classes that kind of coincide with this. But what I do love about this, you can kind of predict. So, so you can see that in 2020 20 well so 2024 so five years from 2029 we're going to have a little larger class of kindergarters kind of a thing. So anyways, I just I I thought this was kind of helpful to see as our numbers have

085slowly dwindled, especially since CO how it's really gone down. Now, if you also um look at and do some research on it'll tell you that that >> across the United States, across the nation, >> birth rates are way down >> are way down. >> Way down. So, um, people just aren't having >> smaller families. Exactly. It's a lot about not being able to afford to have a >> because of daycare. >> Yes. >> I mean, definitely something that's a predictor, right? Especially of what is to come. So, I I just thought that was kind of eye opening. >> So, can I comment? So, back to my class, the classes before were about 105, we were 225. >> Oh, what happened? What happened to the year? >> 1946. They weren't having kids during >> you all

086came home. >> We had classes in quanet huts and class sizes of 40 in a class 38. >> Who's our largest class right now? Like what? Sixth grade. >> And we actually started out that class. >> Um there was another class before that. We also had I remember it was one that was going through Annabelle. We were at Alamita and we had one class that had like 220 or 30 kids in it which was exceptionally large. So there's been a few in there that that are just really large classes. So that's I just thought that was interesting to give you some perspective. Okay. Um I told you earlier that I was going to give you a couple other updates. So obviously we're in the middle of a federal shutdown and people say how does has

087that affecting affecting us? It's not so much I mean there's not like something that stands out major that's affecting us. Um at this time um OD is still receiving some funding is like for food. They usually they used to get money for three months at a time and now they're just getting it in one month month increments. So, and they I think they said they had enough let's set their seven weeks out so ahead so to operate those kinds of things. So, we're actually getting updates from OD on all of that every week. Um, we have a Friday forum where we're getting umates from them directly. Um, obviously it's has some effect on SNAP benefits and other things. um and you're hearing that loud and clear and and so that's something that is concerning. Before

088I go there, I want to talk about um some the things that are affecting us um right now financially. So, um HR1, which is um the federal tax cuts and jobs act that was passed. Um, so what that does is that change how individuals and corporations are taxed. And why does that affect us in Oregon? Well, Oregon's tax system aligns with the federal law. We're one of a only a handful of states that that aligns with. So that means that um because there were tax cuts, people aren't as paying as many taxes. That means the state of Oregon isn't collecting as much money in taxes as they were because it aligns with the f the feds. So, um, without So, what they're talking about is what they want to do is they call it decoupling,

089which is pulling themselves away from that, but that takes an act of the legislature, which wouldn't happen until 2026, and then they would have to vote and go through that process. So, so [clears throat] the first revenue forecast, which you all have seen, I usually try to off give you those in my reports, wasn't great news. Um, the next one comes out on November 19th, so they kind of want to see where that's headed. Um and um and then so let me just explain that some of the impacts that we watch for is obviously SNAP and food assistant changes. There are going to be change there there are changes to that and so um and some pretty deep cuts to SNAP benefits but also different requirements to be able to receive those benefits. So obviously

090we live in a very impoverished community that relies on many of those benefits. So um which is why our food pantry is mostly is pretty depleted at this point and you know more families are are wanting to get help and assistance with that. It also is going to have um some impact on Medicaid eligibility and obviously many of our students fall under the Oregon Health Plant and that's how they receive their benefits. So um that's also >> [clears throat] >> um worrisome for us. Um most definitely. Um okay so um here um some other impacts. So one of the things that is happening is that because they predict that the state of Oregon is in uh has a $373 million deficit to the budget. So, the governor has gone in and said, um, I want

091to put all of state agencies through this exercise of, um, plan to do make cuts in like two and a half% increments up to 10%. So, what she's really doing is waiting to see what this next um revenue forecast looks like to then decide and to see what actual um how much taxes they're actually going to collect and what the real deficit is to determine if um they actually need to impose those cuts. Now, the other thing is is that they could impose the cuts, but also there's what we call the rainy day fund. And back during the recession, somebody said, "Well, what about when we when we went through the recession, why didn't we use the rainy day funds?" We didn't have rain day funds are certainly not enough. So, um, but we do

092have a very healthy reserve in Oregon. So I think the hope is that they will use those but that also has to be a vote by the legislature to to utilize those funds. So there's a rainy day fund for the general fund. There's also a reserve for I talked earlier about the the CAT the um cap tax which is the tax on corporations that funds our SIA dollars which is um a our largest grant which is where we pay for our safety stuff and um and um a lot of our our other things as well. So there's a reserve to that as well in case that gets um gets cut back. So at this point, we're kind of hoping that um if if they continue to decline and and we see not good things ahead,

093they'll use those. I did ask what would be a reason for us not to use those? If it's there, why aren't we using it? And what they said was that if they believe that there would be a prolonged um deficit going forward then they might not activate or use those. Now >> Nikki who makes the forecasts do you know who makes the forecast of all >> it is the guy. Now, the reason I say that because I know on the rainy are on the on the refund. I mean, they they estimate what they think income is and he said, "Woo, we've been way high. He he he dropped." >> I hear things about him that he did it differently and he differently or he's this or that. So, >> so these are all estimates. So,

094we start getting money. They generally start more conservative than someone who's done it many times. And >> exactly. >> Yeah. Everybody think >> um the one thing also that um the governor went through said they're suspending all non-essential out of state travel. They're like I said, they're setting a target reduction for um state agencies for OD. That's $2.15 million. um asking agencies to to make cuts and slow spending um things like that. And so I mean we've already done those here as well. Um so as they keep telling us this is planning only. It's not immediate cuts. Um, but we are certainly buckling down too and kind of going through that same exercise with our in our own organization just to be sure. And so um, so that is where we're at. I I just

095wanted to be sure to kind of explain that and um we will know more after the 19th of where that's going to go. >> But if the cuts are made, they would be for the 26 27 school year. It would have to be um so it would No, it would be probably in start >> it would start probably like around February. >> Okay. >> Yeah. So that's the thing is is that you don't want to be a school district who spends spends spends and then you get to February and realize and now you're just like >> now you got to cut 15% of your budget. >> How do you do that when you spent it's most of your budget, right? If you're if you get a paycheck every month and you get it on the

096first of the month and then you get to the 20th or 25th of the month and then they say, "Oh, by the way, we need to cut 15% of your budget." Well, most people probably already spent the majority of their money by that month. You know what I mean? And and so it's kind of hard, which is why we buckle down now and try to be proactive where that's concerned. So, um We are just being cautious and careful and planning and and all of that. >> Any questions for Nikki? >> What where does the food in the food pantry come from? Like I know you said it's very depleted like >> Yeah, we have a grant. We have a collaboration with the food bank. Um but the way it works is they give us a

097grant and we we order food from them. So, the grant was smaller this year and it's um I think they give her from August to December. It's in blocks. Um the challenge has been that she's been getting 65 families every two weeks that she opens and she doesn't typically get that. So, she's almost depleted all her funding um now and we're not even to December yet. >> And it's not Maryann or who does that >> Maryanne. And so, if you have any donations that you want to make, you can do that. Um, she does have a flyer that will go out to everybody for her turkey drive, uh, which, um, she has up to 70 families get a turkey every year. And I anticipate it'll be more families needing a turkey. Um, so we'll send

098you some information as to how you can donate to the food bank. >> And Annabelle, she does the yard sale, right, in the summer. >> And all that money goes to that as well. Yeah. >> Add in. >> Yeah. Yeah, >> and Lisa had some good questions about about that um in an email to me when she was going through her packet and one of the things that um you know some ideas we thought gosh maybe we could do our own food drive within the schools and something along those lines. Um I know also when I was at Alamita um I don't know do you guys still do the backpack program at all? We don't not not but we used to but we work we had a partnership with the movement back then and they

099would um and the and the local church the Nazarene church helped and we would bring food in and identify kids quietly kids families that needed it. We would send backpacks of food home with them on on weekends. Um during COVID our restrictions were loosened obviously and we were really fortunate that we we didn't have all the rules to follow. So we could do things like send box meals home with kids and all of that. And they've since tightened those back up. So we don't have that flexibility that we had where we could say sign up for a meal and over and then over spring break you'll come box and then you'd have you know and the meals for the for the week and stuff and so unfortunately that's um not there anymore but I was

100trying to think of different things and I was like well what about sporting events? You get you know money off if you bring a can of food or a couple cans of food. >> Marian is getting creative. Yeah. >> Yeah. I know the middle school did canned food drive last year. What month do you guys do that? Do you remember? >> We do it in November >> and we donate all the food to the food pantry. >> Perfect. >> Yep. >> No. To our own food. Yeah, >> we used to be we used to be help them to hope, but the last few years we just give it right to our own food. >> Volleyball games where I had to walk Hattie over >> to Mimi to get a ride to volley the little volleyball

101and the line for the food pantry. It was long and I mean I only saw a little snippet but I just think Maryann does such a great job. She knows them all by name and she makes them all feel really welcome. It was just nice to see. >> Yeah. My wife for six weeks on a festival of trees and she raises about 75,000 a year for helping them to hope and meals on >> and so far she the income is really coming in well this year but >> but they were >> needing it more than ever >> but they need it. I definitely appreciated when I did the lunch at Aken. I mean, the kids walk in the door and they get handed a tray, right? Like I know it's free lunch for all, but

102I think until you really see that, like it doesn't matter who you are, it doesn't matter what your lunch number is or who your parents are, you get a tray and you get a meal. >> So, >> yeah. And families rely heavily >> Those two meals a day. And in some cases, we're able to do um with some after school programs, some other additional obviously they get snacks too and kind of things. Whether is it toiletries and paper towel and toilet paper that kind of stuff too or strictly food? >> Um for right now she always welcomes everything but food is the main need at this time. Yeah. >> Any questions? >> We are going to move on to public comment section. >> No public comment. Moving on to the business section. Approval of a

103November board meeting date. Since our board meeting falls on the first or on the beginning of the week of Thanksgiving and most of you guys will be gone gone. We've been asked we change our board meeting to the week before >> 17th. questions regarding that change. >> If there is no questions and I would need a motion. Go ahead. >> Haven't had a December meeting for about the past three or four years. And just because December's so busy and what we've said to the board is we would because there's always Christmas concerts and all this stuff that we would prefer like if you guys like attend those kinds of things um and we don't have a lot there's not much business going on in December. So we skipped over the past I don't know three

104or four years. Next >> is our >> if everybody's kind of in favor of that, then we put it back on the agenda. >> I would motion to move our November board meeting to Monday, November 17th at 5:00 pm. >> I second that. >> Motion made second. All in favor say I. >> Motion has passed. It's not yet. >> All those not in favor say I. That motion has passed. Uh, next one on there is resolution 25-15 credit card limit increase. And Devon has already described that to us. Um, are there any questions for Deon? I have one question. I know 8,000 seems like a lot. I think we had 10,000 because of this very problem because we we would have expenses made and then the receipts didn't get into us quick enough to pay

105those and then we were falling behind. So, um is is eight going to be enough or do you need to go higher? I know that's a question you need to ask him, but we might be able to change that tonight. We we could go we could go the 10th >> and that gives you at least some leeway >> because we do um pay those pay the credit cards off one month later and so that so depending on the season um especially in the springtime there's a lot of travel nice long run here Josh about that >> I need a motion that or do we need to check with >> we have to make an amendment to current um >> proposal a resolution to include the 10,000 for categories. We don't have to check a motion

106to amend the resolution 2515 credit cards limit increase to change the limit from 8,000 to 10,000. From 5,000 to 10,000. Oh yeah, 5,000 to 10,000. Thank you. or just make a motion that includes death. >> Okay, I do Andrew move on. >> So I make that motion. >> Say I say nay. >> Motion. >> We're just doing motion pass. get to make the motion and then deny the motion. [laughter] >> Exactly. >> I think it's happen teacher. It's not my fault. We do response all the time. So, we have three uh >> second readings and one of them is the BHD board members type and then reimbursement. I suspect you guys talked about that to some degree. >> Yes. And you probably >> first we had to make a >> declare a conflict for ourselves

107and then we made the pass and I think we still have to declare the conflict again. >> Why do they still need? >> When in doubt, you can always declare the conflict. We already declared it for the first reading. We don't need to gohead. >> Did you do that last time? >> That's on B. So I motion to approve items three and four. >> Got it. >> On the business agenda items motion to approve item three and four. >> Second. >> Motion's made in second. All in favor say I. >> I. All post say nay. Motion is passed. >> Now item five, second reading all CPHD. Um I will start by declaring that I have a conflict of interest. >> I will also declare I have a conflict of interest. I will also declare conflict

108of interest. >> I will also declare a conflict of interest. >> I have a conflict of interest. But I'd like to add when we do when we just read the code, we ought to read the name so we know because but I'm sure you'll add it in the minutes so we know what CHD is. >> BHD is board member stipen and reimbursement but >> we have all declared a conflict of interest for that. >> We have that on record. >> Yes. >> Thank you. Now I would entertain a motion to approve. I make a motion to approve the second reading of policy BHD. I will second that motion. >> Motion made second. All in favor say I. >> I. >> All oppose. Nay. Motion is passed. The next two are the first readings for policies

109JCEB and AC. Entertain a motion. Both of those. I have a motion to approve um items number six and seven on the business agenda. Motion >> made second. >> No second >> to approve the AC non-discrimination and civil rights. >> Oh, sorry. >> And JACV personal electronic devices. >> So I forgot to ask if anybody had questions. So this would be a good time to ask questions if we have any. Hearing no questions, I'd entertain or I all in favor of passing first reading say I. >> I. All oppose say nay. Motion has passed. Last item on there. Topics of future board meetings. >> Obviously want to talk about the upcoming meetings, December meeting. We probably could have some discussion about some of the spring meetings that also have conflicts for holidays. you vote on

110them, but you at least kind of have them pre-planned so that you guys can have it on your on your calendars. You've got >> Do we usually move Do we usually hold spring break on spring break? >> Okay. >> We got a lot to move. Okay. >> And that one and then >> and Memorial Day. >> Yeah. >> Um don't need more policy. I I have a policy um uh that is coming up if you want to change a little verbage. I've already talked to Wyatt about that. So uh and obviously policies that we'll do second >> I would love just some bond information so I can understand that better on how that functions and where we're kind of at with our current bond and what that looks like if we want to >> we

111can get ahead of it. >> Okay. Um, one thing that we do is uh I'll just note in the past we we have a I don't know is Lauren is still our contact. So the tricky part is sometimes connecting with her but so Lauren is our connect and she usually gives us like us. So she'll be the one to say you know if you to go on this is what >> I don't even need that much. I just been like >> I think it would be good to kind of know but we'll try to probably reach out to her and see sometimes she >> if not this meeting then can we add it for a future >> No I think we can get I think we can get the basics >> yeah we see >>

112okay presentations >> yeah she's been around a long time should >> I like her because she does a good job. >> Yeah, she's very >> knowledgeable about the >> Okay. Any other things? >> November. What's in November? I don't know. I just can't wait to get a tour of Alamita school. Come on down. We just But Toby's not here for us to harass her. So, we'll look at Oh, but Marcy Marcy could give us a tour of Hacin. I need to know every little room in that place. I think I've been in >> on the email. I've thought about it a few times, but I just haven't been able to sit down. >> Also, if he um No, he >> Yeah, he had a >> We will I think we're going to do a page

113turn on these plans and they won't be completely done, but we'll give you an idea of what it's >> Yeah. to see like while we're at a we could >> that would be kind of part of a bond conversation. Oh, I love it. Let's do that. Yeah, I like that. >> Go on a field trip. >> It is really exciting. It's cool to see. I mean, honestly, there's always upgrading we can do, but it's the on the last big project. >> Yeah. >> That we need to get because we got May Roberts. You guys went into May Roberts. May Roberts is safe. Safe. It's easy. It's it's >> it's I mean that's the one I hear the most like oh my gosh I didn't realize how nice it is there but they also weren't there

114before the remodel class on the very end and you had to walk outside just like you do now um when I was teaching there but um you know we Alamita was always a struggle because you know coming into that doorway and passing right by the office to head it in you know and And we got that all remodeled. We got our our front office at the high school remodeled. Got a new building for the middle school. Like I think we had our last building. There's always stuff we could do, but as far as major >> we need to get and >> Bob, you're looking to add electrical outside of Aken, right? >> For all our need there. So the ice truck is constantly in battle. >> It does. It does. >> You did talk about

115homeless people what the path was used for just so we can kind of understand. >> Sorry. my bathroom like a facilities tour and he about a minute being involved. >> We should do that exciting just to see drive us around to show us like all the facility. And um you know those Oh, I know what I was going to tell you is that um so Bob and his crew has a lot of his guys off other stuff right in this last month because they were doing a hard press to get the baseball the middle school baseball stuff done. And remember, so the history of that is is that um we were approached by friends of softball at the time to do redo all those fields and there were going to be fundraising board approved it

116and we had fundraising. It just didn't cover the cost of everything. So, we took that last year and we put about a hundred,000 a little over $100,000 into it last year and that doesn't count our manpower. >> I was going to say that's just supplies, right? >> Supplies. And then um so some other things that popped up. For example, the stairway goes up. We had to completely tear down. So we didn't get we didn't pass the because they they weren't code. >> So we've had to send those out and have those manufactured which I'm not going to tell you the cost but >> pretty penny >> a lot. And then um but so a lot of manpower is going over because what we said was we wanted you know playable and then we wanted one

117field where they could play games and then we wanted the other field where they could practice and things like that. So, they're working really hard at getting that done as much as they can. It's being done right now. The other thing is is that um when so I when my husband came into the game uh with me the other day, he said he was looking at the field and he said, "This field looked different from now." And I said, "Well, remember we had nothing on it all last summer because we were we tore it up because we had major construction. We had no water. Weeds came in, all of that. So they've really worked hard to get the divots out of it to get that back. That's a process, right? And you know because your

118husband, you guys have a business that does that. So that is still also a work in progress. But the other thing I pointed out is is that last year we had two home games. Is that right? Two total. One, maybe one or two. >> Wasn't very many late. So that means we had to have all of them this year. And you can tell, you know what I mean? We've had a lot more use on that field this year than we had last year. And so it's a process. We knew that it was going to be a process getting that back to where it was, but um already we didn't have complaints like from the refs and different things. So, we're getting it. And some people say, "Well, why aren't you playing soccer on it?" Because

119they're still still bumpy. Bumpy. I don't know. Bobby, you can explain it better than me. Well, they were a little concerned about the condition of the field and getting it laid out and everything like that, but um they wanted it smooth when they played on it versus what they have at Alamita is smooth. They didn't want to go backwards and >> end with the rough areas. >> So, we're still working towards that, but it's it just doesn't happen overnight. um and um really working towards it and get back to where it needs to be. But that's that's part of getting off of it, having all that heavy equipment and no irrigation and everything else on that for however months. >> They did come over and practice on it once and are pleased with the progress

120that's been made on it. So, >> but if next year it could be used then even more, right? Because we could potentially could have soccer and football running on it. So, it'll just be a little more used and abused than even I mean just by people, not by cars. >> Oh, yeah. Those all tear up your field. >> We can see Aken where they play soccer, right? You can definitely tell where they play soccer in that one little section that's always bare. And soccer wants it short. >> Yeah, they do. >> Versus football is a little more forgiving. They're not quite as concerned about it. >> Baseball and soccer are the two worst as far as keeping it short the whole season, not just our season. And it's tough to keep grass growing when it's

121that short in heat that we have here. >> Amen. I know. And um just also so you know Bob's crews um the agreement is is we they mow twice a week but you know for example soft or baseball like it >> short and so anything beyond twice a week they we have an agreement with them that they mow. We provide all the equipment and the fuel and everything else and and then we meet with them and and um you know talk about if you know something gets broken and they'll help with sprinklers adjustments, things like that. It's on. >> I would like to say thank you guys to the administration because I know this is like coming up on November and December and this will be the funnest time of your life. >> It's already

122starting to be fun. >> So I imagine this year will be a little bit worse. So I'll thank you ahead of time >> that if there is anybody we make a motion to adjourn this meeting. >> I motion to adjourn this meeting >> to be made >> and seconded. >> All in favor say I. >> I. >> And he won't even give us names.