001Ontario. First, I want to just thank you all for showing up today. It's probably been a while since you got to see us, some of you. So, it's nice to start seeing the faces back in the audience. And I'm glad you're all back in school. >> And we get to see our new board members. You're no longer visitors. >> So, we're going to rise to do the play. [Music] I see we have one agenda change that would be on the report section. We're going to remove language learners report and support our case. Sorry, you want to say anything? >> No, I'm just waiting for some district data to show some of our numbers. So, I feel like that from OD. Yes. strike. Oh, we'll take a vote to strike that from the agenda. I take
002a motion. >> Motion to strike the English learners annual report from the agenda. >> Motion made. >> Second. >> Made seconded. All in favor say I. >> Item removed. On the consent agenda, we have minutes, personnel, and bills. Did everybody get a chance to review those? >> Yes. >> Did anybody have any questions regarding the minutes, personnel, or bills? >> I have what? >> Sorry. >> 10 second 10th time in a year. >> Sorry. Oh, that was like >> so having no questions I'd entertain motion to approve the consent items to consent to approve the consent items. >> Motion made second. All in favor say I. >> Motion has passed recognition. We'll start with the integrated guidance with Jod. I saw her. >> There she is. Sorry. Jody, you got moved to the top. >>
003She forgot I was Welcome to board. That's integrated. You don't have that. So, I'll explain while she's getting it up just what integrated guidance is. Um, integrated guidance is kind of the umbrella term that the state uses to um award um a certain grouping of grants to schools. The the grants that we are awarded under integrated guidance are um called EIS, early intervention, I think is a word. I have to look it up. It's going to be on my cheat sheet here. Um we also have high school success. We have student investment accounts. Um, and as of part some sometime into last year, we were awarded the early literacy grant that they went ahead and put under that umbrella. So, we're required um twice a year to come in front of the board to to
004tell you in the beginning of the year um what we're or maybe end of the year, I should say, the end of the year to tell you what we're going to do for next year and the beginning of this year to tell you how last year went essentially. So, we had some goals that we set. This one um is that all students who've been historically underserved will have access to college credit and CTE opportunities. Um I'm going to paraphrase these just to save time, but we have a Latinos and action program that we started um that would that gives them access or I shouldn't say access, gives them exposure to college credit opportunities. Um we they also do some mentoring and tutoring of kids um on a weekly or bi-weekly basis. I can't remember if
005they go weekly, but they go twice. They go twice a week. >> Twice a week. Um, we also pay for CTE certifications for many students and for college credit tuition, their their tuition. We paid I think 40 or $50,000 last year just in tuition for kids uh for college credit. So, a big deal for us. And every high school student uh has to take at least one CTE course. Ken, do you want to speak to any of that? Did I miss anything? Yeah, I mean important funds for defraing the cost of kids to have that dual credit college uh experience while they're on our campus. Uh no charge to students as they're engaging in either courses on our main campus or if they want to do college choice and go to TVC. We also support
006whatever they can access online. We support that as well. >> We also not just TBCC but we use um Oregon Tech. >> Yeah. So we have four college partners currently. We have TVCC, Oregon Tech, Eastern Oregon, and then Central Oregon Community College for our culinary arts program. Okay. Our second goal um is increasing our graduation rate to 93%. Um we're not super far off from that right now, I should say. But it's also kind of um weird that they have a deadline for us to report this because the data that we have to use is still embargoed, so we don't have access to it. Um, but here are the things that we're doing around that to increase that rate. We have a pretty rigorous attendance system that's more rigorous than what the state requires. Um,
007that supports our students in getting to school. We started a restorative practice initiative uh last year. That was the year before. I can't remember year before. Um, and restorative practice. Um, hopefully we'll get you'll get to learn more about that later, but it's essentially the practice of teaching kids the skill of, um, restoring relationships that they've caused damage to. Um, that's a that's a skill that has to be learned. We just don't naturally have it. So, I got in trouble at school. I don't need to wonder what my teacher's thinking about and we're going to talk it through. We're going to work this out is one example. So that's the entire staff is learning that. Uh we have link crew at the high school which is basically a ninth grade intentional welcoming um program um
008that's that's held separate and happens right before school starts to make get nth graders acclimated and paired up with I think a mentor. Yeah. Um, we have incentive programs scattered throughout the district uh for certain things like attendance and the behavior we're seeking that will keep them uh plugged into our school to increase that graduation uh percentage or the the down the road kind of kind of investing in that. And then we have what we call community building circles which are part of the restorative practice process where in classrooms once a week at least once a week teachers have really said kids have been asking for it more so they've been doing it more and teachers have seen a lot of benefit from it where they literally kind of circle up and they talk about
009very surface things but it's meant to get them talking about things that aren't academic where they're actually developing empathy for their their peers and they de develop a deeper relationship and all those things are meant to to keep them bought in to come to school, which eventually increases their chances at graduation. Um, the next one's attending to the mental health needs of our students. We've got lots of ways we do that. We have a really vibrant um mental health approach. I think in this district, we have a a program, a social emotional learning curriculum called Wayfinder um that is used um maybe Jose, can you speak to how often they they're exposed to Wayfinder students? >> Once a month at the high school. Um we have teachers teaching um consistently. We started that last year.
010>> Okay. Um we also again we talked about restorative practices. Um we talked about community building circles. Um accountability projects and structured day are also part of restorative practices. And if a student um you know does something they're not supposed to do and it ends up in one of the um administrator's offices um they have a practice they can implement with these kids. um an accountability project which actually K12 they sit down and they they they do it in various ways. I'm laughing because I always I keep thinking of of when when we first started this and I walked into Aken and Lucas was just all on top of this accountability project. He was rocking it and there was I don't know Kinder I think I don't know she was tiny little glasses and they
011have to sit down and in Kinder's case draw out what happened and so I walked in not knowing anything and she's drawing a picture and I oh what are you drawing? So she's walking me through her picture about how she was wronged and the secretary goes, "Tell her the truth." And so she had to retell the story where she was actually the perpetrator and I totally believed her. So that that happens at kinder all the way up to high school or I think at high school they actually have a template for how the kids kids walk through what they've done and how they can repair that harm. So pretty interesting. structured day is um you know when a student needs um a little more accountability coming off of maybe an in school or an out
012of school suspension. You're just not coming back and going back to class. It it might be appropriate for them to have somebody who's kind of monitoring what they're doing between classes u monitoring what they're doing during their free time at school for a day or two. And then we have um a counseling supervisor, Jose actually, and he um coordinates and organizes that. These are all things we use this funding for. Next one. So early lit came to us late last year and again I said they they put it under this umbrella. Um early lit's really separate from everything you just said. We can kind of mesh and and move monies around in those other funds I showed you, but um early lit it's very very specific on what it can be used for. Um Melissa,
013do you want to speak to that a little bit? >> Um is Christie here? She's not here. Okay. I was going to let her do it, but um with the early literacy funds, um it's very focused on K3 um students in the earlier grades. And this last year we were able to purchase um new intervention curriculums, which we hadn't updated our intervention curriculums in quite some time because they're very, very expensive. So, we really focused on updating to new evidence-based programs um in K3. And then we have a new literacy grant called a comprehensive literacy grant that we were just awarded a few weeks ago um that is actually a K12 prek to 12 um grant. So, it will allow us to kind of spread some of what we're doing there across and I don't
014know if it's going to end up in integrated guidance or not. Yeah, I haven't heard anything. So, >> we've also done a lot of um professional development with our teachers around the science of reading and progress monitoring. >> Yeah. Yep. We're doing a lot of um good data keeping and have a lot of systems in place for checking the health of what the teachers and the schools are doing as well as the individual kids. That background includes Christie as the >> Yeah, Christy Swan is overseeing all of our literacy programs right now and our instructional coaches and she's doing an amazing job. >> Go ahead. Didn't we get a report in May, April or May about the improvement that our kids have made? >> Yeah, we're tracking their growth very very closely. I there's going
015to be some new requirements at the state level around um uh interim assessments. And so we're hoping what we've been doing already will fit with what um the Duke requirements are. Um we definitely have robust systems in place, but um we don't yet know if there'll be a complete match with some of the Duke requirements that will be coming. So I'm sure we'll be talking more about that. What Mike was referring to is we we were thinking that I mean most often when you make big changes whether it's adopting a new curriculum for a new curriculum or making big changes you you often see kind of an implementation dip if you will and our data didn't show that at all. Um actually with the reconfiguration of schools it actually showed better growth since COVID since
016pre-COVID. >> Yeah, it was very promising. Um not quite what we had hoped for in the ideal world, but not we did not see the dip um to the degree that we thought. >> I talked to Christie today and she did say say share with them that we're pulling data kind of as we speak and it looks really exciting. So she'll share that with you down the road. See, there's kind of a competition between the elementary ski. >> There used to be, >> but now we're one. >> Yes. Be right. We have a little healthy competition. >> Healthy. >> The next. >> All right. And this is just a snapshot um of what we were what our allocation was in 2425 and the amount we spent. Um you can see we spent every penny. You
017we didn't exactly on early lit, but early lit, as I said, is super specific. So, um not a lot of wiggle room to reinvent the wheel later down the road on that one. But um we do spend every penny we're given. >> All right, that's it for me. Any questions? >> I guess I have maybe a comment. Is the funding still being received? I mean, are they awarded? >> It's kind of a sad story. Yeah, I mean we're we we are I guess the question for you is for us is that did we get funded at the same amount as last year? The answer is not exactly. >> Yeah, not exactly. And we have other grants besides these as well. So we just got one slashed by 50% recently. It was a was for a
018program that we're now going to have to reimagine and it's not going to be >> a federal grant or state >> grant. >> Yeah. So, I don't think maybe you'll have more information for you, but yeah, it's it's a little scary. It's turbulent. We'll see. >> You're next up for the virtual school. >> All right. So, I actually left my thing back here so I can skip around for you. Josh, can you hand me that? That was so soon. I'm not going to read this to you because we'll talk about me later. That's what I do when people read slides to me. All right. So, if you go to the first one, um, I'm not going to read this. As I said, you do have this, I believe, so you can look at it. Um,
019but why do we even need a virtual learning platform in Ontario school district? And the short answer is is because that's the way things are going nationwide. people want this option and if we don't provide it, they're going to go somewhere else and get it and we know that we can serve our kids best. So why wouldn't we why wouldn't we go down that road is the short answer. Um, another uh benefit potential benefit to a virtual school is that when you uh we could potentially in the near future even if there's any kind of a teacher shortage or we don't we lose a teacher suddenly and can't replace them especially like in math or those really hard to replace subject areas. We have the connection now to provide that class virtually to the brick
020and mortar students. They're not missing out on learning. our class sizes don't expand, that sort of thing, >> which is already happening in a lot of smaller school districts. I know like Eric talks about girls, you know, are in a small school district are able to take classes online if they, you know, you don't have a Spanish teacher, you don't have an advanced M teacher, whatever. Another advantage down the road, not immediately for us, but down the road is that potentially our current brickandmortar students would have access to a larger course catalog for individual classes, maybe more advanced classes than we have certified teachers to teach. So, it's another advantage. Okay. Um, so there are types of virtual schools that you'll see out there and it gets really confusing for people, but it's really just
021three. There's a charter school which is um a completely separate school with a separate board. Um that's not what we're exploring in our district right now or what we're we're aiming for at the moment. Within this board underneath this board is the program option which is um something that the state doesn't require us to get a new ID for or anything like that. We can just start that program. And those are Ontario Tiger students. they stay Ontario Tigers, although they may be doing a 100% virtual program, or they could be doing a hybrid um program, meaning I'm doing 100 I'm doing virtual program, but I want to come on campus and take CTE programs, or I want to come on campus and I want to take art in sixth grade, or I want to do
022band or choir, any of the things that we offer. I want to I want to go on the field trips. I want to do these things. I want to stay plugged in to school. I want to go to the dances. I want to go to pro. all these things. Then we have Ed and we're we're calling that program Edflex Ontario. The other option that we have for virtual schools that we're taking um and will be taking is we're calling Edflex Oregon and that does require a new school ID still under the umbrella of Ontario school district still under the umbrella of this board. Um, and it just requires an application to OD because that data, testing data, attendance data, graduation data is kept separate in the program. It actually is attached to the to the
023grade level school that students in. So a student in third grade, their attendance data goes into um >> Aens Akens start grade level schools Akens Akens uh data. So little different there. If a student came to us and wanted to enroll in our virtual school, there's they they were developing an intake process, but but really if you're not if you're not local here somewhere local, you know, area and can't get to our school and have no interest in our sports programs or you know what you could take with our our program um at Flex Ontario, then we would put you in Edlex Oregon. If you're living in Salem and you want to do uh at Flex Oregon, the beauty of this is that you can take our virtual program and o we have we can
024have an arrangement with OSAA where they still can play for their home districts. So the potential for growing these two programs is really big. It really is big and a lot of the towns on this side of the state have taken, you know, they understand that and they do that. So it's going to take some time to build that, but we're excited about it. Is there any questions on that part? >> Uh, and right now we're exploring just the the two options on the left. >> Yes. Yep. Not the chart. Nope. >> Is there uh are we looking at possibly doing both options or just one or the other? >> Yes. So, one we already have people enrolling >> for Edlex Ontario. >> Okay. >> So, that program we've already got people enrolled um and
025we can take people all day long in that program. at Flex Oregon. Um after this board meeting, um we have the minutes showing that we've reported out to you that we're going to do that. We put we send the application into the state and they send us a new ID and then at that point we can start to grow at Flex organ. That's where the majority of our students will come from. But in in um virtual schools across the state, like if you look at Nissas for example, almost all of theirs probably 95 plus% of them are from Portland, the other side of the state. >> Maybe even more than 90 >> probably and maybe like 98 to students. >> Yeah. Interesting. So, so the so in as far as this is concerned, we're going
026to the majority of our students are going to be from AC somewhere else in the state of Oregon, not not from >> M. So, they'll be in the Edlex Oregon. >> Yes. Yes. >> What is the benefit? Why are they choosing that? Why are we having what's the difference? I think the benefit of of and you're probably going to talk about this, but the benefit of having the Oregon piece and having a separate institution code for that is that we have the data. It's it's easier to look at the >> time zone, you got all this, >> right? But but I think it's just they're just looking at virtual schools and going, "Huh, which one should we go to?" Because there's a list of them obviously. And so when it comes to that, you know,
027then you're going to want to do your sales pitch. What, you know, why should you choose us versus Nissa or whatever else? And we have we have a whole all these ideas for like that campaign and and pulling those students in and ideas on how we can get students to enroll that way. But I mean that's a that's a great question. I mean it's also the same question as why why do parents want to choose virtual over brick and mortar and they all have different reasons. >> I was going to ask the same question. How why would somebody choose Ontario school district versus you know >> I think it's really going to come down to our marketing and what we do different. We've had a lot of that conversation. What are we going to do
028that's different? when you go on and look at as we have done and look at other websites that are for virtual schools to see what they have to offer. Um we're kind of seeing a pattern of what they have to offer. I think what we need to do is is imitate that and then go one step further. What else are we doing and then really heavily market it? I will tell you some virtual schools um are they they get to a point then they're kind of stagnant with their numbers because they've kind of collected who they're going to collect. Word of mouth gets through, you know, around the people who know them. Um and then there are some virtual schools who have kind of a pipeline from somewhere. So let's say a community college will
029have connection with a high school and that will be the referral point for in some conversations. You should try this, you should try that. Um I think that this could go a million different ways. I don't think anybody who started a virtual school really knew what to do or what how to do it. I can tell you that we've we've been lucky enough to um have a couple of schools in the state who would share information with us so we don't have to reinvent all the wheels. Uh Redmond is one of them and they're using the curriculum that we've purchased for our our online uh school. So that'll be super helpful. But also they talked a lot about systems and how they made sure they kept kids engaged, that kind of stuff. But you're talking
030more about what makes us different. And I think that's going to be the fun part. What's going to make us different? We have some ideas but we don't want to say now >> to talk to community members virtual online to see why and >> yes and actually um I was going to bring the email um maybe we can print it off before and give you a copy. So, we actually did hear from a parent very recently who is going to enroll her kids in our program and wrote a really lengthy email and she's been she's been tried different programs throughout and kind of talks about why she chose virtual. I think it kind of in a nutshell explains a lot of it where these parents are coming from and she actually was so thankful and
031really appreciative that we were being able to do this and and getting her input and things like that. So, uh, so I I was going to print it out for you guys. We'll print it out and give you a copy before you leave. But I think there's all kinds of different reasons and we hear it all the time from everything from, you know, um, we're on the road or, you know, we our family wants to do this or my student, you know, does better there. There we see it all. And we we even see some of the reasons that we may dis disagree with that um you know maybe they were attendance problems and we hope they'll do better in online than they did in in regular brick and mortar but >> well and all
032of the schools that I've spoken to of virtual programs say that we need to be prepared for it to be highly trained like I mean there maybe that's not the right word >> high mobility there you go in and out in and in and out, in and out because people try it, it doesn't work out, they go back, you know, and maybe they come back again. So, >> or they switch to a different version. >> So, I I think that um we just need to be prepared for that. But, um the fun part will be how can we grow it? So, that'll take some time. Um if we look at these phases, I just wanted to make sure that we're clear on where we're at. We are at the very beginning. So, we don't we
033believe in making sure we can do what we can do before we offer more. And so phase one is really about uh keeping students. So any student of ours in our district who is um who this year we found out was not coming here and they said we're we're going here or there, we've reached out to and said we have this option. So it's about retaining those students. Um in phase two um we're looking at potentially and these are just loose phases. Who knows? We might pivot midstream. I don't know is um potentially offering those single class options to our brick and mortar students who maybe want something more diverse than what they could get in our building right now and maybe expand those CTE offerings potentially. They do have virtual CTE, believe it or
034not, that end in certification. The trick there is that they have to be Oregon certified teachers who teach it through this company. Um and they don't currently have anybody who could do an entire CTE program that's certified for Oregon. So that doesn't mean we can't get bits and pieces. >> Potentially using our own teachers as the teacher of record. >> Yeah. Yeah. Um and then the third phase is um expanding both of this program Edlex Ontario Edlex Oregon big enough to where we potentially maybe need to use another space such as Cairo or something. You you see virtual schools want you pass Sylvies all the time, right? They have a kind of like a satellite campus. So we we may have something similar to that. There's all kinds of potential around that for even local
035kids and the ad program they may want to be in and but I also do virtual and that kind of thing. So just a million different things along the way. We also are making sure that our current brick and mortar students when they're when needs arise such as maybe medical or something comes up where it's like they're definitely need they they they could benefit from virtual. We're keeping our eye on on that too. It's not just exclusively if you're if you didn't come back. Any questions on that? All right. So, the timeline for this, um, now we've started at Flex Ontario. Um, we want a start date of September 22nd for these kiddos that are coming in. They will not be behind. Actually, September is a very common start date for the other side of
036the state. We're just really early, but um, they will then follow our regular school calendar. Um, and there won't be any any learning loss there. Um, the company has assured me that they will make sure that that first trimester is adjusted. So there's no learning lost there or or missed there. Um then we are at the same time working on that targeted marketing campaign and standing up that Ontario Oregon school and then just ongoing marketing after that. It's sounds like you're just like you don't really you don't have anything down. We do have it in stone. It's just so many variables. It changes all the time. But our our our goal remains the same to grow the program at Flex Ontario and the school at Flex Oregon um to best serve our local students and
037then expand to serving students throughout Oregon. The next one, the initial startup cost is not very much. So $25,000. Um it's um Chromebooks, a minimum of we had to purchase a minimum of eight licenses. So we needed a minimum of eight Chromebooks. Um so our max cost was $29,000 to start this program. Um the number of newly enrolled students we needed was only three to pay for it and we're we're above that. Next page. But people say what about sports tag? um support programs like for homeless students, sped, testing, that sort of thing. Anything we're required to do for a student who's sitting in one of our physical classrooms, we're required to do for a student who's on the virtual platform. So, um we may have it may just look different. So, we've been working
038with the SPE department, working with with everybody, all of the different departments um that support students to say, what does that look like? How can we how can we serve them? And every student so far that we've enrolled, um, if they have been in one of these categories, we really sat down to start to figure out how can we do it. They're doing it across the nation. So, it can be done obviously, but every district has its own resources, it own flavor, and we're figuring out how we can do it for us. So, they all will be served. Um, sports, like I said, if you're at Flex Edlex Ontario, you are an Ontario Tiger. So you can participate in our sports as long as you meet eligibility requirements just like anybody in brick and mortar.
039And if you're at flex on Oregon, you can in your home district. There won't be any restrictions there. That's all I have. Any questions for me? >> How do you cancel students? How how do they how are they really getting educated? So the state we had Aaron O'Hara Ryan's our testing um super super director coordinator. >> Um she oversees testing. >> Um she went in and researched that and we have three options. The students can do it with on campus. They can do it virtually. Don't ask any more questions about what that might look like. I don't know. But she said that that happens and she knows what she's she knows what she's talking about. she's sure we can do it and it can also happen um in like a proctor situation from long distance.
040So I took her who's Erin who's very thorough saying we can do this Jodie and I was like that's all I need to hear. But the reality is to be honest a lot of virtual kids do opt out of testing which is a state the state allows that. So they they allow Yeah. >> Yeah. So I I'll follow up with that. state testing is not as valuable to me as maybe the improgram assessment or pro progress monitoring. Is there any of that with this outcome >> that the that the say it again >> the the in progress monitoring or >> oh end progress um I'm not well they have they have tests embedded in there and they have their own progress monitoring that we we're a lot we watch and follow as well but they
041don't do they don't do anything like state testing but they're in their program they do yeah they have >> so it's something we could monitor our students progress >> yes >> reach out to them if they Yeah. Everything a student sees and does and every communication they have with the with the um the platform, the company, those teachers, we see and that's how we do a lot of things um including taking attendance um working with the student to help support them. Each student will have their own advisor uh with the companies that will also be keeping track and helping to support. Um there's a whole lot of safety net features in this curriculum and it's widely used in the nation. So, we feel pretty comfortable with our choice there. Um, and that and when you
042look at their uh their course guide and we met with them last week to find out what the fidelity features, what fidelity features are built in to ensure these kids are learning. Uh, we felt really comfortable with it. I'm going to feel more comfortable with it when I'm sitting in front of it and can see it myself like everybody else. But we feel comfortable. Is the end goal a asynchronous learning or more synchronous learning where they're going to be in with the teacher checking into their class or are they going to be on their own? >> Um, you know, >> that's really family specific. >> Okay. So, they'll be able to choose some of >> Right. I think that's why they choose virtual so they can have those options, you know, but are they going
043to have to like attend a like sit on a Zoom meeting for an hour like we used to? So the platform to keep it um to keep it as flexible as possible and it's it's similar with all platforms is in their core subject areas they'll offer one live class every day. So math Monday, Tuesday, language arts, maybe that sort of thing. The student is encouraged to attend the live class. Um but if they don't, it's recorded. So it's it the idea is is that you need to watch it in order to be successful in whatever the assignment has been. So they'll have to figure that out. Now, whether that student watches that recording at 11 o'clock at night, you know, or that's up to them. I don't know. But there's there's not really a a
044goal. >> So, a blended model in some sort. >> Yeah. The offer of a blended model. Yeah. If you go 100% virtual and never want to speak to a human being, I guess that's a possibility. Um, but kids tend to be a little more social than that. And it's going to be interesting because this really speaks to their uh their online presence and their focus on being online and being connected electronically things. I don't it's going to be interesting. Jody, doesn't the state have some requirements for um an interaction with a person be in order for kids to count as attending >> like as a mentor or >> it can be an email communication or you know a virtual Zoom meeting check it kind of >> they said it can't be you that the teacher
045sent out a survey and the student it has to be something a little more substantial that than that and the platform tracks that interaction. So, I should be able to go on or whoever should be able to go on and see that that Joe has had some interaction that has been recorded um or or or noted on the platform every day. And if that's happened and Joe's been making progress and he's up to speed on his progress with the progress monitoring, the way they've set it up with their dashboard um and and a couple of other little things, that's how we actually are knowing our kids are attending, they're doing well. Attendance and not doing well is not the goal, obviously. So, um, and that would be weird to attend and not do well. So,
046uh, we'll see how it goes, but yes, that interaction there. >> Um, who in Ontario school district is kind of working on this? I mean, I'm assuming you, but others. And then who would someone contact if they were interested in doing TED flex Ontario? >> So, a lot of people are working on it. Um really the whole district office in a lot of ways has had their fingers in this because we've had to um to contact um there is a number that we have and I posted it someplace else but I'll make sure it's on the website. Um but you can also call the district office and they will just direct you. Um right now it's me that they come to me and I'm the one who's doing the communication but everybody has contributed and
047and we'll continue to do that for a long time. Do you foresee the need to hire more staff? >> Eventually, we will have to. Yeah. As we grow. And they did say that too. The the schools we connected with said, you know, like you'll get to a point where you can't absorb it as we're doing now. It'll have to be somebody because just the just the transfer paperwork alone, in and out, in and out is a job. Um attendance is a job. this one of the schools I'm speaking with um they have about 350 kids in their program and they had to hire somebody just to do attendance and that paperwork. So they they did say expect the load but we're not there yet will look drastically different from brick and mortar obviously have all
048that overhead. So um but but we do anticipate once we get to a certain level needing a few people on board to help manage that. All the students have access to all of our clubs. We have more learned more on our tour that I didn't realize. >> If you're in Edlex, Ontario, you have access to everything in Ontario. >> Choir and band, >> everything. We have a student who's enrolled in Edlex Ontario right now um at the middle school level. And although we haven't even started our classes yet, which will be the only year we start this late is because we just started, but um those classes haven't even started yet. and she's already coming to campus for two periods a day for the classes she wants. And that's at the middle school level. This
049is K12. So, you know, you can see you can see kindergarten, we got parents who have kinders who they want to do virtual for that one reason or another. And um they can still have opportunity to keep their kids plugged into what we're doing at school. And a lot of times virtual kids will will drift back into brick and mortar for the socialization. And I think that's it's a good bridge for them. We're setting them up for that if that's what they choose to do. >> And there's differences. There's some that don't want that. They just want to be completely virtual. And there's some that want that integration a little bit of partial days and and you know, um I I'm going to send you this email again and you'll see kind of what one
050parents thinking in terms of that, why she does it for her kids. We get the slideshow. It's not in the cup. >> Oh, yeah. We can absolutely send it to you. >> I think you got this last time. >> Yeah, but I did. >> Yeah. >> Yes, I did give you >> like animals here. Any other questions for >> Thank you, Jody. >> Abby. Oh, that's a lot of >> It's doublesided. I'm gonna give you that. All righty. So, let me just introduce so we are >> do the communication presentation with Terrence. >> All righty. At the beginning of the year, we try to do kind of a communication snapshot um and realigning our goals and bringing forward some some new information and a little bit more about what I do in my department and
051giving away good pretty papers to tape. >> So, first I'll start um with our district profile which is the front and back page. Um, I've been doing these probably every three to five years. I'll put together a snapshot of what the district's about, some demographic information, um, our commitments. Um, within this packet, too, there's a building directory. So, you have our fresh admin, there's a a district office directory. Um, trying to highlight some achievements and celebrations. Um, one thing to note is that this is still kind of a working document. My plan, um, is to send it out in our August newsletter to parents and staff as well as embedded on our website. So, you'll see where there are some holes, um, in information, but we'll fill those as we get more good stuff to
052share out, but that goes out at the end of August, just so you know, as well. So the last profile that I built was um right after COVID or yeah right as we were coming out of COVID in the 2020 21 era. So we kind of like to refresh these as frequently but not too frequently because a lot of things within a school district do stay pretty stagnant. Um but we felt that after the reconfiguration as with co there were so many changes and celebrations that this was something that we could publish at the beginning of the year. And as you walk through that one more thing I wanted to note oh now to the communication profile. This is kind of where I dig into what I do. Um, just wanted to highlight that first
053piece from you all so you knew um that that was coming out. If anybody has questions, I'll have that, like I said, on the website. That's kind of a cool landing page to point people to. Um, previously we had that we shared um at different community spots. So, maybe we'll print copies again and go deliver those to just some quick facts. This started out as a two-pager and now has evolved to a six-pager. So, I think that's pretty good like that. We've got a lot of cool stuff going on that that we want to highlight. But, um, on to the comm's profile here. Um, similar to the district profile, it's just good to realign your commitments. And I know for me it's a big accountability piece because I kind of sit in the back and
054float along with the district initiatives, but really what we want to do is align these commitments to what the district wants to uh promote. And for this profile, um our commitment really is on clarity, transparency, accessibility, collaboration, and consistency. Sorry you guys can't see that. That's really small. But um really what it boils down to is making sure that the information that we share is really clear, concise, so that it's not a mixed message. Um I know when I was learning this position, I have a tendency to be more verbose and I like to explain and a lot of times things can be lost in the explanation. So really simplifying and being clear in in what the district initiatives are and you know how we go about daily procedures. So one of these things to
055really I think highlight is with these commitments all of these little pieces being really mindfully woven into all the communications that we do do help build trust and build those relationships with families. And I do think, you know, that's not just myself. It's with our picss and with our teachers when they're communicating with their families and and even with each other. It's really a network of relationships that do seep out. And that does take time. Like those relationshipships start internal and then build out. And I think as a district, we we try to just share those and really positively promote that. And I have a kind of renewed commitment to that this year to just overshare. We've got so much good stuff going and just need to share it with with our community. Okay. So,
056our main communication tool with all stakeholders is our district website. It's just a easy landing point. Um, what I do monthly is monitor our engagement and analytics. So, for my very left brain, this is so not what I like to do, but it is so informative in in the type of posts that we do post and and when we're posting, what we do share, what time our newsletter um goes out, what time we're sharing our calendar reminders. So to know the back end of that kind of explains why we send things when we do because I'm looking at the engagement and monitoring when our click rates are the highest or oh wow if I send them at 6:00 p.m. Nobody opens it because it's at dinner time and people have forgotten you know so we
057do try to boil down the best times of delivery best meth best methods um and then another piece to uh communicating is that we try to hit every communication channel so as this I I don't think you can see I hear a lot of times well I don't have Facebook so I didn't know what happened well there's 14,000 people that are accessing this or 14,000 views of that information. So, it's not our only resource. That's not the only place we share information, but it is such a huge tool for parents to be able to visit that whether or not they know how to access our um information anywhere else. Okay? And it's an easy place to point parents to. And then, um kind of on that monitoring piece, I'll go through like on our website
058all the posts that we post. So like for this example, our school board members, you guys garnered a ton of attention. So clearly wants to know. >> So I can see in the future more boards being shared on our website or on Facebook as well, not just on our website. So um and that stuff es and flows. There are times when board information is super high and people want to know like now. And then there are times where people, not to hurt feelings, care less about what goes on with the school board and more about like the end of the year or, you know, the fun things happening. So, just to know there's someone on the back end monitoring and trying to kind of play that game while also sharing our information. So, like this
059post wasn't super popular, but it's just one of our calendar reminders. and I try to hit parent square, Facebook, and our website so that they're all all that information is laid out um wherever parents want to find it. Another communication tool is Catapult EMS. Um you guys likely won't ever hear of that. That's because it's our internal staff emergency management um communication tool. So, we've kind of trained our staff that if they ever see a catapult EMS alert come through, they know that there's a catastrophic event or an um a situation that will require some type of action, be it a evacuation, um you know, maybe a gas leak, something that would cause them to disrupt their instructional day. And thankfully we don't have to use it very often, but we try to do a
060refresher once a year just to remind staff that that's what that platform is. And then last, I just wanted to put parent square in front of you. I'm sure you've seen emails if you or text if you have kids in the the district. Um little back um story on parent square is that we didn't really choose to move to Parent Square. Parent Square purchase remind and then we then had to adopt Parent Square and and roll that in. And we were kind of given two transition timelines. We were either able to transition at the beginning of the year or kind of forced to transition in the spring. So instead of having to switch mid year, we chose to roll out the new platform at the beginning of the year. And hopefully this is the last
061platform we have to learn for a while. Um, we really want to get parents, community, and staff used to using this system. And so far, I think it people really like it. It's been easy to adopt and and clean. Everything funnels into one feed, kind of like a a Facebook feed. So, um, another way to share out information. And then I'm also looking at, you know, click rates and delivery times because it's like each modality has a different preferred time of delivery. So trying to strike the balance there of you know the hierarchy of communication but um new platform um but so far a very good implementation. We have 95% of the district staff and students um rolled in. So when we when we went to remind there was a big gap on our data
062upload. So, we started the year trying to catch people up where now we have almost all of our district up and running receiving notifications. So, um that was just the quick and dirty. If you have any questions, let me know. >> Sure. If I could. So, parent square is new this year because I don't have a student. >> Then, if I could on Catapult, did we have an actual situation about 10 months ago that we're we did really well? We had to evacuate the high school again. >> And thankfully with Catapult, I was in the process of this has happened a couple times now where I'm in the process of writing the catapult message to deploy and the situation has resolved or it's deescalated. So good and bad. It is a quick platform to send
063those those quick notifications out. Um but sometimes in the nature of these types of situations, they resolve themselves or are deescalated before we even really have to notify parents. uh of those situations and then we can notify in um our other procedural ways. >> What are the benefits too of of going to parent square? I mean we have seen benefits from from Remind to parent square is that before if a parent was having challenges >> getting messages you know they'd have to call and then Taran would have to kind of walk them through and and it was really challenging and now she can do it for them. >> I can manipulate their notification settings for them. So instead of having to walk a parent through how to change to receive text, I can just go
064in and do that for them. So, and if you like when we send these out, um, so we were talking about equity earlier and and one of the things about this is that when we send a message out, it um when a says this is my preferred language, it automatically translates that into their preferred language when it's sent. So, that's a really nice feature since obviously we saw we have a lot of languages spoken here in the district. moves that barrier. >> Are you able to update the language that they prefer? >> Yep. >> Okay. On the back end. >> So, what everything that's pulled from parent comes from Synergy or our student information system. >> Um, and we're still feeling out some of the quirks of the implementation. We had an instance the other
065day where the high school was translating back and forth, but it wasn't because it wasn't pulling into Parent Square. So once we were able to identify that, we could go troubleshoot on the back end and and work it out. But yeah, seems to work really well and capability of importing school calendar from parent square into your own device. So never miss a an event or >> district event or school event. >> We have 15 language. That's what's reported to the state >> which is the information but also we have to in the classroom we have to be >> yeah and I would say that we those aren't predominant but they may be dialects of >> specific or a home language spoken in school but >> they might be one student. >> Exactly. Any other questions
066for Tar? Moving on boards. You did we talking about this? >> I didn't. Um but so at every month we we added this um several years ago just to to give the board members an opportunity to go around and say, "Oh, you know, like um for example, I know some of you went on a tour of high school. So you might talk about tonight, you know, hey, this is what I saw." or might talk about the search for traininee or if you went to something specific of the high school or things that you might have engaged with you know in the month's time that you the last or anything else you want to share >> and then typically I just ask for a first volunteer >> my first comment is this is a copy because
067I I like paper. I have on November 3rd, 2011, I was appointed to the school board. So, I've been here since November 2011 and principal gave me a tenure pimp. So, I took a couple of how long was I off? A year and I had kind of uh second I was amazed at the tour of the high school. So, I had no idea. I mean, I've been in it, but it was I enjoyed seeing everything. And I appreciate you waiting half an hour for me to get there. >> I was in the building, but I was back talking to the people to >> start librarian, music teacher. No, it was I was just amazed that at the being able to talk to the teachers to know what they do. Um I was impressed. We have
068so many and I wasn't there though to in the band we have I mean we used to have eight or nine and now we have 20 or something. >> There's like 39, right? 40. >> I didn't do this. I was not up at midnight at 12:01 a.m. Um, I was soundly sleeping, but my head, >> you know. Yeah. And that's Oh, no. My last thing I actually was trying to walk more and I go out I live near Alamita school and I go, "Oh, I'll walk down that." Well, I walked around the track. I asked principal and I use some of the exercise equipment. Now I I have to leave by 7:45 if I get up that early. >> But I could go back at what time? >> 4:15. And if you're there between school
069hours, you're going to be facing me or Mr. Tacman. >> I hope it's Mr. >> We're very protective. >> Anything else, Mike? >> No. >> Yeah. I was very appreciative to the um administrators that gave us a tour of the high school the other day. It was in very informative. I mean, it's been 25 years since I went to school there. Um, a lot has changed. There's some things that haven't changed as much. Uh, but it was super, it was great to meet the teachers, um, and, you know, see the library, see the choir room, um, go see all the CTE stuff, but obviously wasn't there when I was there. Um, so huge thank you to you guys for inviting us and giving us a tour. Um, and this is kind of a mom thing,
070but um, back to school was amazing this year. It was I have one that went to the middle school this year and um, one that transitioned up to Alama and it was it was great. It was seamless. It was um, so kudos to everybody who made that happen. >> Um, yes, I will agree. Thank you very much for the tour. high school admin. We kind of got popcorned around to all of them and they all did a great job and um really showed off some of the great features. It was really fun to see all the CTE programs and to hear about the dual credits because that's something that's really important to me. So to hear that those are paid for and how many students are taking advantage of those is really incredible. Um Mr.
071Mink Cardinal and Corn seemed to go off without a hitch on Saturday. And actually the most um the comment I heard the most was how phenomenal the band was. um large in numbers. They sounded great. I couldn't hear anything Mr. Mink was saying over the last week because they were so fantastic. Um and yeah, like Lisa said, as a parent, open houses were great. This is my first child to go to Alamita, so it's like a little bit scary, but everyone was super welcoming. Um and minus the crazy librarian, but everybody else middle school, my daughter's playing volleyball and Mr. Martinez has been super on top of it with schedules and parent communication. So, um, it's been a great start to our school year and thank you everyone for being so welcoming to us newbies.
072I did not attend the high school. I was doing some other volunteer work. I don't really know what I was doing. Something like that though. Um, but yeah, I will also follow these two ladies as a mom. It was awesome. Open houses were great. um felt very welcoming and opening and you could definitely feel like the nerves fell off from last year like you could feel the chaos and the nerves fall off and this year was just much smoother. You could just feel the presence of the that smoothness and then my kids have had great years already. So that's been fabulous. Um just sports going on and some of those things. So yeah, it's been an awesome year already. Awesome. What three weeks are we two weeks? Three weeks in. Two weeks a week, two
073weeks, six months. Feels about the same. >> Uh, thank you guys for getting your input. Uh I've been out most of July and most of August, but uh I did have an opportunity to go for a walk this morning and I walked past Aken and my wife always says, "Oh, they're in school. Let's go a different route." But it was the greatest day for me, maybe not for her because I walked by and these kids were going in and there was like adults in every corner of the world and I was thinking how amazing. And I got to see Aken. And I'm sure that's the same case for all the schools. But the visibility of adults was incredible. And if I was a parent dropping off my kid, I'd know I've got a good bunch
074of staff standing at the front as well as probably on the inside. >> They all have their vests on. >> They all have vests on. >> We know you. Anyway, to coordinate that I know is a lot of work and uh people in the right place at the right time is always a plus and I appreciate all the work that you've done not just at Akim because I'm sure that happened elsewhere and I'm sorry I didn't make it down to the other schools. We turned and moved so moved on. But again, thank you guys for all that you do to start these school years out and I do remember them. Uh, next on our agenda is the finance report. Yeah, right now we're right in the middle of open enrollment and so all employees are
075required to go in and choose their benefit plans and and um so Christina who does payroll, Blanca who's in HR and myself um we're a mixture of the three of us have been to every school and and talking with staff and and helping them through that and and I really enjoy that because I like to interact with the staff and and help them with their plans and just kind of get to know I know all their names from payroll because I can see their names and I know, you know, what school they're and what their position is, but I'm not good at paces because I don't have that interaction. So, I do enjoy going out to the schools and and putting a a pace as a name. Um, last year I I talked about um
076benefits and and all the deductions and all the options there are at the district and I had um I did a quiz in one of the one of the classes. I said, "What what's your first name?" They tell me their first name so I can say what their last name was and their position. and uh I was about 80%. So >> anyway, so I I've enjoyed doing that. Um and then this month there's a few large expenses because it's beginning of the year. So we're paying for like insurance for the whole year and uh and and then a few things wrapping up from last year, you know, with um oh with like the the Aken um drawings and trying to, you know, make those payments and wrap that up. And anyway, so you'll see a
077lot of one-time big payments this month, but um but typically it's it's pretty straightforward with um you know, salaries are are pretty even throughout the throughout the months and and expenditures. Um July and August are little well for for the cash out or for the payrolls a little lower because we've already paid all the teachers and and everyone from in back in June for July and August. But starting in September will be pretty consistent. So cash flows um in July we received um a double payment um for state school fund because in June we did not receive a payment and so there's a little bit of a spike in cash flows because of that but then it'll be pretty steady going forward that we get um property taxes and and anyway that's that's all I
078have. So, anybody have questions for Deon? >> I don't have a question, but I have a comment. I I was reading this showing my wife and I we're just amazed that every invoice is listed like ACE you have three pages or something for $1.95. I mean, every lump they aren't lumped yet. That's nice. But I know what you're doing. >> Yep. We will move on to superintendent. Okay. Well, um, so those of you that are new, um, you get a report for me from me, um, in your board packet every month. Um, I try to hit, um, you know, some highlights of things that are that are happening. Um, and and then I normally don't go through all of them at this meeting, but but I I did want to just hit on a couple
079things. So, you saw the transportation rules. You know, unfortunately, we can't transport every single student. Um, and the other thing we can't do is we can't stop at every single house. Our kids would be riding the bus for four hours. Um, so, so I just explained that, you know, and I I I hate that some parents get upset that we can't like why do I my does my kid have to walk two blocks to catch a bus because that's a designated bus stop or um, you know, they don't want their student to have to walk to school when they're you know, if they're a freshman and you know, they don't like that. I I understand that. So, we try to explain that. So, I wanted to make sure that you all had the transportation rules
080that we have to follow. So, if you're ever approached, you can, you know, um also help to explain that or point them our direction and and we'll um we'll do our best to to get them to understand why we do it the way we do. Um, one thing in here that, um, I put was I talked about our, um, so the governor has a new executive order that bans cell phones bell to bell. And so um, obviously that's not I know there's been a lot of superintendents across the state and districts that are really concerned about that. Um, wasn't a big stretch for us. We'd already kind of implemented that in our schools and so we just kind of tightened it up a little bit. We actually um the principles all got together a few
081weeks ago and came to some common language because we wanted you know from school to school we want all want to be on the same page. So, um, our our kind of slogan, if you will, is off and away all day. And, um, and then I included in there, um, what the order was. And then I also included our little one pager that Karen created and sent out to families informing them of the the changes for that's concerned. And and quite honestly really it's kind of a relief for us because it's such a distraction at school and people say um what if my kid needs to get a hold of me? You still have phones. The same thing we did when you were kids, right? Like we you have the phone and you fall home,
082right? That's that's something we do. We have phones in every classroom every classroom. So we're we're good. Um, and then the last thing is I put in here I talked about the upcoming economic revenue forecast which is due to come out any minute. Um, and um those those come out um gosh I think something like eight times a year or something. Um, just to let you know, and I'm going to keep you guys updated all the time, that that we anticipate that not being a good a good forecast. Um, so, but at the same time, um, we anticipate it not being good and, you know, we don't want people to panic because there's going to be eight more of of those revenue forecasts. But also the one thing that the state although the state's uh
083unemployment rate has increased and some of those jobs are higher paying jobs. Um the state does have a cash reserve of um $3 billion. So the hope is that if if there are we go in in the wrong direction and there are cuts that that fund could be used to make us whole. um at the same time um we are all we always have that in in front of us. We're always thinking about that plan B, plan C, plan D. And so I just want you all to know that um you know we're already kind of thinking through that if things go south and we are um you know mid year and all of a sudden they tell us you're not going to get all you're not get this money or this money or this
084money then um we'll we'll have a backup plan on how we're going to manage that what we're going to do. So, um, but we're not panicking yet, but we definitely, um, so tomorrow's our, um, leadership meeting. We have it every, um, a couple Tuesdays of the month. So, now that principles are here, they're going to hear it tonight before they hear it from me tomorrow, which is what I've been saying for probably the last year, which is that we are not going to be frivolous. We are we're we're tightening our belt straps just like we did last year. And we're only buying what we have to buy. We're not traveling. We don't have to. Um we're we're paying attention to hiring. And so we don't just automatically we're not going to automatically just repost a
085position if it comes open. We're going to talk it through. Do we really need it? Those kinds of things. And that just um you know staying in front of it and being proactive is it's important and I think as Devon explained to you um in your board training that we are still really healthy as a district. We have a healthy reserve um and we are in much better shape than most places across the state nation but we're that we are that way because we're proactive. So, um I will try to keep you guys updated on what comes out and and by the next meeting I'll have details of what that looks like and um we start actual moves that we start making. >> So, can I comment when you say that things aren't good? Do
086you mean to me it means two things? The the revenue is less but it also means that maybe it's not accurate. Well, could be. Um, so one of the things that kind of goes along with this is, you know, they're they're going into a special legislative session here, um, 29th, I believe it is, uh, because they're trying to get a transportation package. So, um, they'll, the governor's calling for that special session and, um, they're going to try to go in and convene and and do all of that and see what happens. That kind of has to happen first before we know what's going to happen down the road. But um but even with our grants like our integrated guidance grants and things like that, those are a lot of those are state grants. So, for
087example, um our student success act money, which we paid for a lot of things that is that money comes off of the growth receipts tax and that um that was down. The collection of that was down. So, obviously there's cuts to that and um we have kind of built into that and there are some things that we could probably do without we had to. So, we'll just do that. Do do we have outlined contingencies on if our bud if our budget doesn't meet? Like do you already have them kind of outlined or is it like we go to plan B when we're forced to? >> Um that's kind of a hard question to ask because it kind of is dependent on what funding what the funding is, right? And um you know, for example, um
088if we had planned in there, so uh was it last year, the year before, we bought a bunch of band new band uniforms, super expensive, right? Those are highriced item. If that was something that was in the budget right now and we were going into that, that's probably something we would cut, right? Because that's something that we can do without for another year or two. So if we look at those kinds of things, those are things that we would cut. If it's a a employee who already that's already employed with us, we would probably look to see if there's something else that we could we could cut. So it depends on that's a hard thing to answer, but there's constantly things going on. And I know Devon and I are constantly thinking about, okay, if
089we need to do this, we can move this here, can move this into this grant or this here or move this back into the general fund or whatever that is. We're always thinking about moves that we can make to our I want to add to that. >> Yeah, we comprehensive literacy and so we we say, okay, well, what can we use this this funding for? and and we we just um adjust it. So >> So with new grants, you can be like the old bucketed funds could be maybe reallocated. >> Yes, >> possibly. >> That sort Yeah. If it allows >> if it's allowable. If it's allowable. Yeah. If it fits within the guidelines. >> Absolutely. If we're already if this is a new grant that they want people to do and we say, "Gosh,
090we're over here. We've been doing it for five years." And they say you can use that money, then then heck, yeah, we're going to supplant into that. her doing it. So, we'll take advantage of every opportunity that we can. That's all I have. Any questions for me? Anything you would like to see? Um, don't hesitate to to contact me. Like, if you you know, hey, could you talk more about something that you know we've been confused by? Just reach out to me and I'll give you involved. My understanding you would like us to come visit you once a week. >> Yes, >> all of us are retired. >> All right. Uh we are going to move on to our next section which is public comment. Do we have anybody on the list? Nobody on the
091list. We will move on to the business section. First item on there is the to appoint a board chair and vice chair. Motion to appoint Brett Moore as our chair. >> That motion might be a railroad coming. >> You guys remember last year? I don't even think I finished the sentence. >> Thank you. That's conflict. So moved and seconded. All in favor say I. Motion has passed for chair. We need a >> motion to appoint Abby Apadaka as vice chair. >> Motion made. >> Made and seconded. All in favor say I. >> Is passed. Vice chair Abby. >> Thanks. Thanks guys. You're so welcome. All right, >> Mr. Black, you gave such gusto that you have four years. I just really didn't think he'd want to be the vice either. >> So, the business items
092typically we we can go through and do them individually. There will be some opportunities to combine them uh throughout this process, but uh today I think we'll go slow and there's an opportunity to combine them. that recommendation. First one on there is the approval of the 202526 OS activities handbook. I would need a motion. Excuse me. Has everybody had an opportunity to review that? >> Yes. >> And no questions or I believe that probably is Mr. Mink would be able to answer those for us. >> I think my question is like will this will we adjust this as like the online things start? Like I was looking at the attendance policy I guess just is that something that would be addressed in the future as far as that goes? Yeah. Well, we'll have to obviously
093if adding that component because um for example with attendance, we'll utilize the attendance requirements that the online piece state of Oregon and then obviously if we think that we need to have any extra adding to that, we'd want to consult with with Josh and and make sure that we're following OSA OSAA talks. So, if I could, I will say with the online component being ours, it'll be a lot easier for me and the coach to access those weekly grades and weekly attendance to then give to those coaches. Whereas, if they're at a different online entity, we're just checking at the end of every season or the beginning of each season and not necessarily able to monitor them weekto week like we do with our brick and mortar kids. So, that'll be a lot easier for
094our coaches as well to have that access. Um, and then, uh, the addition of athletes only participating in one sport per season, is that like a new OSAA policy? Is that district specific? >> That would be that's ours. And that's just the last few years it's been really hard to monitor. It's been uh has created a lot of issues amongst teams and coaches. and to eliminate that just because athletes aren't doing what they need to do as far as the time management piece. They're kind of telling coach one thing and then they're going and doing another thing without really communicating with those coaches or parents. Um, in my six years here, I've only seen two athletes do it successfully and they were very type A athletes and they were able to manage their time well
095and we're just not seeing it. So that was that was the recommendation. >> Any other questions? Hearing none, we I would entertain a motion to approve the OS athletic activities handbook. >> Motion to approve the OS athletics activities handbook. >> Motion made. Can I have a second? >> Second. >> Motion made and seconded. All in favor say I. I. >> All oppose. Name. Motion has passed. Resol resolution 25-01 designating a CAO. Make a motion to ex approve resolution 25-01 appointing the chief administrative officer. >> Motion uh motion made. Do I hear a second say? >> I second. >> Made second. All in favor say I. >> I. >> So resolution 25-02. I have a motion to approve the deputy officer. >> I motion to approve the resolution 25-02. >> Motion made. Second. Please. Motion made
096second. All in favor say I. I. >> All oppose say nay. Motion has passed. The next one on there is the 03 resolution. >> Resolution 453 >> and I'll second. >> I'll second. Thank you. And motion made and seconded. All in favor say I. >> I. >> Motion is passed. We are actually into a spot. >> Do you want to just go and >> so I think we can get down to about uh 2513. Uh nope 2514. So if somebody would like to make a motion for 254 the last one we did put on 254 do we need to put that that's updated in the Okay. >> Yes. The one resolution 254. Is that the one? >> No. Thank you. 258. >> The date is wrong. >> Should say 26. >> 2020. >> Just make
097make a >> amendment. Okay. >> So, if you're okay with combining all those, we would have a motion for those resolutions 04 to0 or 14. I'll motion to do resolution 254 all the way through resolution 254 >> with No, we have to do that after, right? >> No, you're saying >> with the adjustment on resolution 25008 for the repayment to be made before June 30th, 2026. >> Motion made in second. All in favor say I. >> I. >> Motion is passed. Again, we go back to the four policies. We can lump them all together or approve them all if you would. If there's no objection to that. >> Oh, hearing. No objection. I would take a motion to approve board policies 17 through 20. >> A motion to approve board policy 17 through 20. >>
098Motion made. Do I hear a second? >> I'll second. >> Motion made and seconded. All in favor say I. >> I. >> Motion is passed. Oops. Sorry. Any nays? hearing. None. Motion is passed. Topics for future board meetings. Um start. One of the first things is the OSBA meeting in Portland is we all we all had a email. We have made a decision already or not made a decision. Something we would could have more conversation about in a future meeting if you'd like. >> When does a decision? Registration opens the 2nd of September. Okay. >> It'll it'll it'll be open until it starts. >> When's the adjustment? >> I don't I don't know. They tell me when it opens and the second I can tell you that. >> Okay. >> And then you could probably
099make just get rooms reserved and then cancel later on >> because right now I have >> because that's always a challenge. So she can make her she can go ahead and get plan ahead and then >> if I could I would that's a really worthwhile time to be there. One of the people that I met is now the president of Senate a board chair from Lake Osw but you meet quite a few different people and learn as much from talking to people as from the classes. tenatively I'll check in with you but I think got check on these >> and if there are questions that come up that might be something have a discussion session or maybe a work session >> had to get here too early or start too early have lots of work
100sessions but discuss that the other thing on my uh future board actually it's not a future meetings I just wanted to Okay. Um, prior to the end of July, um, this board was four people and it's amazing what a fifth person adds to this discussion. I appreciate all of you taking the willingness to come in here and be part of the the board because it does fill us up. >> Yeah, >> I feel complete now. >> You mean fills up the time? >> No, actually, we're doing good. So, thank you chair >> like you. Then is there any other future board meeting items somebody would like to do? I >> mean nothing that's out of the ordinary. We're obviously going to move Annabelle's presentation to September that she was supposed to do this month. Hopefully
101OD will have the data to her by then. And so that'll be next agenda as a report. And then as I said before, we do try to under reports and recognition. So, next month we'll start a recognition of students um and which you all have been here for those and that's a blast always. Um but we also try to do a report kind of like we did tonight about like maybe a program that's happening in the district and so um we'll you know like we've done like our pad program um Val came into that was it last spring I think it was but um we try to do for you. So, if there's something specific, we usually kind of try to we we talk about like gosh, let's put this one in front of them.
102But if there's something specific that you guys would like to see, let me know and we'll move that. >> All right. Any other things need to be on the agenda? >> If not, hearing none, I would entertain a motion to adjourn the meeting. to the meeting. >> Motion made second. All in favor say I. >> All post nay.