001waiting for the Ontario School District Board of Directors order uh first I want to just welcome all the people that have come out tonight it's it's a beautiful Monday Sun's shining it's warming up get a little bit of that coldness out of our veins uh and now we get to see you guys here so thank you thank you very much for coming out next we will do our flag salute do we have any agenda changes No Agenda changes none uh next will be our consent agenda uh minutes personnel and bills govern's got a chance to review is there any questions I've reviewed them and I have no questions no questions I entertain a motion to approve the consent item motion made I second M maid seconded all in favor say I I I I have
002a comment this is the material that we get that we're supposed to that we do and we do and I need a yes out of oh yes or a that keep me on track again I'll post a text reports and recognition OMS student report Santiago a here yet I know he's coming well we might move forward and if he sneaks in we'll give him an opportunity how's that what's that oh oh my gosh pressure running in welcome you're we thank you no pressure by the way just kind of relax sorry perfectly on time good evening my name is Santiago avto I'm the Ontario Middle School student body presid student council has begun working has begun work on creating posters for our anal chocolate bar fundraiser this year we are trying trying something new we are
003choosing to sell a bigger chocolate bar for $2 rather than the regular size one for $1 When comparing the two sizes we realize the $2 bar is actually a better buy as it it is more than twice the size of the regular bar we will begin selling in April after the return of from Spring brri last week 75 students from our sixth grade class attended an Lia retreat at OHS students followed their ohos Mentor during the retreat learning about OHS creating magnets and played loia this retreat was to celebrate the end of a mentoring program for both schools participating in all the students had a fun time sth and e8th grade laaia classes will begin a partnership with mccdc mentoring students from their program at our local library we would like to thank this opportunity
004to thank board member Mike blackaby for his generous donation allowing Idaho Shakespeare to come perform 12th night for all OMS students this Thursday thank you all for your time what questions can miss on Gloria or I answer for you Santiago real quick question how many kids do you know went to OSU for that program um I I do not know that OSU um the first one he spoke of L went to the high school oh um the laa Retreat yeah the retreat uh 75 students from wow good deal any other question I just have one comment I need to include my wife also with the with the Shakespeare oh oh yeah I should introduce myself no we did that last year and I think it was everyone enjoyed it and so and if I could
005add we just did the U fourth and fifth grade a month ago and I think it was even better than I hoped it would be so I'm glad to do it we're gonna do it again next year thank you very your Don that is thank you appreciate every next on our agenda is OS student report Joanna [Music] SOS good evening everyone so my term has actually will be coming to an end this week yeah so I decided to bring the new ASB public relations officer and she's going to be giving the report today which is Donna Hernandez good evening everyone my name is Donna Hernandez and I'm new I'm the new PR officer at the Ontario High School um as of now the OS leadership has or the ASB finished their workshops during advisory and
006they are planning the volleyball tournament on Tuesday and Wednesday we also finished up class elections and ASB elections for the 2025 26 school year aubre Bolson was our president Natha s cion is our vice president Payton erach is our secretary Bri Robinson is our activities director and me Donna Hernandez is going to be your public relations senior rep did a water bottle flipping competition during advisories and are planning to last activities for the senior year Junior rep finishes her time during concessions and are continuing planning the 2025 prom senior reps are planning the 2025 leadership banquet to celebrate the end of our term and freshman reps are finishing taking their polar pit photos during Valentine's Day and giving the Freshman prizes during advisories fhla and laia are planning the first ever bot or most likely
007planned the first ever bot of Sam of Valentine's Day during Valentine's Day where they raised over a thousand and are planning on keeping the b s Valentine a yearly thing fpla went to Regionals went to a Regional Conference at Eastern Oregon University name um help desk was came in second place hospit hospitability and event management with Saina Ina beler at third place graphic design was mer Merck Ferman in second place personal finance was Kyla in second place event planning was Ryan in third place business management was Cayman and Liberty in first place and Entrepreneurship was first place with Sabrina and re Ranna HOSA planned a Valentine's Day fundraiser for the conference that will be coming up in April NHS has their silent auction where they raised over a thousand dollars where all proceeds will be
008going to the senior day at waho FFA is currently working on a National FFA week and doing the kiss the crater during charity assembly awesome thank you thank you thank you right our next agenda item is February student of the month uh the board members meet me down below we'll be able to shake hands as our people are presented okay I'll do this stent first in hopes that our other student Pops in I'm not sure if we see him yet um the first student that we would like to recommend right we're focusing we focus on Integrity in this month and integrity is so huge for kids right doing what they say they're going to do really important so um the first student that we would like to celebrate if she would come up here that
009would be so awesome her name is Evelyn Lao I saw her where is she come on up here for a second stand right here me for a second so Evelyn's teacher had this to say about her she couldn't be here tonight so I will read it on her behalf Evelyn is an exceptional fifth grade student she is on our Alam student leadership team and has many jobs that she is responsible for in our school she is a leader in our classroom and a positive role mod model for others we can always trust that she is doing what's expected of her and doing so in a positive manner her consistent display of responsibility kindness and integrity has truly stood out whether it's completing assignments treating others with respect or just helping out when needed she is
010always setting a good example for her peers Evelyn's fun personality and outstanding Behavior has a positive impact on our classroom environment and truly demonstrates outstanding Integrity keep up the great work AVN oh and if her family could please stand it be recognized as well all right our next student he is not here but I'll go ahead and read it anyway his name is Gregory G gero um and he is Miss in Miss secor's class and Miss Secor nominated him and showed up tonight um Gregory has shown in and outside the classroom honesty accountability respect and strong morals he is considerate to others no matter who they are and make sure to help them when they need it he is a student that can be found always trying his best in whatever he does Gregory is
011an amazing student and a wonderful example of Integrity thank you for being a student at Alam media intermediate and thank you for being awesome so we will present this toor I hope Gregory is watching at home because he was at aen last year and I absolutely agree with that um I am Toby Huddleston the principal at Aken Elementary the second and third grade building I am fortunate enough to have the two teachers who nominated um these two fabulous students here this evening so we're going to celebrate some ladies for their integrity can you hear me yeah I can't even hear me okay um I would like to turn it over to second grade teacher Mrs Montoya and uh third grade teacher Nikki Ward can I have Evelyn meskill come up please okay Evie was chosen
012for this month's characteristic trait Integrity because she can always be counted on to be honest respectful and responsible in all areas of the school she follows directions gives her best effort in everything she does she's a great example to her peers a great representation of our akan family and brightens up our classroom with her smile I'm so grateful to have her in our class this year keep up the great work Miss eie oh I'm Miss W from aen and can I please have arani Hernandez uh our class BTO for this year actually was Integrity if you ask any of my students what integrity means they will recite having or excuse me doing the right thing even when no one is watching having Integrity implies that one is being safe respectful and responsible almost all of
013the time along with being kind and helpful towards everyone around her ariani encompasses all of these qualities her bright smile and enthusias for life is infectious she works very hard every single day to be her very best self I'm honored to have the privilege of being her teacher and especially to be able to honor her in this way congratulations sweet girl you deserve this we have Mom in the back today oh good afternoon everybody my name is maida Pion and I am the vice principal of May Roberts Elementary Mr caps is not here so have to do this for him so and we have one teacher that's going to present one of our Awards so here so Upton has models Integrity every day at school and I'm certain he's the same way at home he's
014honest trustworthy reliable does the right thing in the classroom on the playground and in the Halls he applies himself in academics as same way that he does in social situations with integrity and hard work Upton is like a little academic coach in the classroom and he has an incredible way of coaching and motivating his peers to help them be the best they can be he's humble and he has a quiet way of leading by example thank you Upton for making our class better every day is here our next one it's Aileen hes but I think she's not here so I'll read it in first grade we learn that Integrity is having courage to do the right thing and to tell the whole truth ailen is wonderful at this I know she has Integrity even when
015it feels scary or she may get in trouble she's a great example of courage and honesty to her classmates and teacher ailen is just like the rest of us and makes mistakes sometimes but I know I can count on her to tell the truth say sorry and try to fix it she's a great Problem Solver and a friend we love having her in class aen gues I'm gonna read it again that was just a practice aen in first grade we learned that Integrity is having courage to do the right thing and tell the truth aen is wonderful at this I know she has Integrity even when it feels scary or she may get in trouble she is great example of courage and honesty to her classmates and teacher aen is just like the rest of
016us and makes mistakes sometimes but I know I can count on her to tell the truth say sorry and try to fix it she's a great Problem Solver and a friend we love having her in class mom is here okay I'm Mrs longia I'm the principal at Ontario middle school and I get to recognize our eighth grade student who's also our president Santiago oo SC there Santiago oo is an exemplary om student he shows integrity by habitually doing the right thing even when no one is watching he knows exactly what the building and classroom expectations are and follows them to the very best of his ability this characteristic is not only seen by his teachers but also by his peers who recognize this trait in Santi during the beginning of the school year they elected
017him student body president because they trust him to lead lead them with integrity and know that he will make the best decisions for them santh is truly a model student he is always the first to volunteer when a peer is struggling Santi is consistent in offering them any assistance he's also a great leader when it comes to um our student council when we have tasks to do projects that we're working on he always asks if he can come in early or come in after school um he is very Hands-On congratulations sany you have done an amazing you have done amazing this year and we look forward to seeing your success at OS next year and we like to recognize the families too his family can [Music] stand good evening I'm Mrs Judson vice principal at
018Ontario middle school and I have the pleasure of welcoming Talia Cocker to the friend it is with great pleasure that Talia be awarded student of the month for the tradeit of Integrity Integrity is doing the right thing even when no one else is watching Talia sorry Talia represents the qualities of Integrity she demonstrates Integrity in everything she does by following Ms expectations in order for her to be successful I goes does a great job at following the expectations of OMS by being respectful to her peers and all staff members in the building being safe by making Positive Choices to keep herself and others in our school safe and being responsible by always being on time for class with a positive attitude and turning in her work on time with her best effort Talia is a
019positive role model for her peers congratulations Talia on earning the student of the month award for integrity keep up the good work talia's family please stand hi everyone my name is Mr masio and I'm a sixth grade teacher and admin intern at Ontario middle school and I'm here to talk about Elena I don't see here but our nominee for sixth grade is Elena carbajal Elena was chosen as the sixth grade nominee for integrity Alena consistently shows honesty and maintains good moral principles even when no one is watching Elena is always following along to instruction and following directions when working independently anytime there's something to turn in she always turns it in on time her Integrity has also helped her find a voice in the classroom choosing to read aloud when called on when she would
020have passed before she is also helpful to those around her by always helping others when they are in need thank you good evening I'm Ken Martinez I'm the principal of Ontario High School and I've got two Ontario High School institutions here tonight to present two student amount the awards to two very deserving students uh Rod you can go first thank you Mr Martinez I didn't want to follow Miss PF anyway she will have a very eloquent speech for you I guarantee it so Addie could you come up stand right here beside mrar okay so this is adamis you know I'm a Greeno and I really struggle with doing the SP pronunciation so I'm just going to say it my way adamis cizo Perez I call her Addie or sometimes ACP add's not only one of
021the highest performing students at the high school she continually moves through her day with purpose and staying focused on the task this is going to sound very trite but it's what I wrote it is said that Integrity is what you do when nobody's watching in the chem lab you get opportunity to see what they really behave like when no one is watching because they're very intent on what they're doing and we actually do use some things that can hurt them or their classmates if they do it wrong so you know I'm on them pretty heavy most of the time so I scrutinize what she does when really no one is watching uh in that regard ACP is the poster child her demeanor and effort to be her best is constantly on display Adam Maris lives
022a life of Integrity so that's why I nominate her she said that her family is not here but perhaps they're watching and they're standing up in the living room and I'd like to introduce uh Miss po from our English Department I also thought about nominating Jack so Jack's Integrity is impressive in Shakespeare's Hamlet ponus giv his famous lines this above all to thine own self be true and it must follow as the night as the night the day thou can not then be false to any man Central to all that you are and that you have to offer is your integrity Jack exemplifies this more than any student I've come across he does it in front of his classmates and privately congratulations will Jack's family stand be recogn thank you everyone that got an award
023up [Music] beautiful everybody take get work work your way up here get your good pictures smell what only out I know I hope he brought us I didn't realize that people out there waiting for us to finish this yeah we they've put in their long day uh we will go on to board bits anybody wants to go first time we let Mark you're gonna get me stuck sorry I called him that earlier tonight Gonna Hurt well I got to go to uh Alam for the Shakespeare performance and did I hear that it's Thursday for the middle school what time okay because yeah okay well it was really f it was even better than I thought it would be and I think the kids really enjoyed it so I did that was my Ontario activity and
024I also was in Veil for the wrestling tournament with the chailles because I have a friend over there and as a thank you to me that their cow had had had a calf and so they named it Mike and I am the Godfather of of shaffield and that was all I did that's game we good well leave it there then uh I really don't have a lot to add um been kind of under the weather so not really out much and the Sunshine looks really good right now this lens so it's going around and I'm glad our schools didn't have to close down which I know there's several that did so whatever you're doing out there to keep place clean thank you makes a difference no other tidbits we will move on to Devin yeah
025this last month I went to um Salem for the oasbo SL Coosa conference um and so it was a good time we uh there's a lot of talk about um cash flow management and being transparent um with the numbers and then and board reports and so all the all those papers that that you get we had conversation on what should be included what shouldn't be and and uh it was a a good time and good good to to learn about um about this position and how I can do better um we um we were able to um complete the finance piece of the audit and so the Auditors submitted that to OD and and it was accepted and and so um so we are our PLS were released and and we're operating as usual so
026that's good um no blacks not not that the actual audit is not complete quite yet so the the financial piece is complete but the actual audit is is not complete and so still working on that but um but it's progressing um we with that um we uh we met and and we put out a RFP for new audits for this coming year uh we had three um audit firms who um who put in proposals and all of them were were really good um we uh we reviewed them and and there was one um audit firm SBO who had they had a really nice looking packet um they scored really well and pretty much all the categories that we um scored on um we met with them and and liked them they answer to questions and
027and had a um a few suggestions for us after looking at previous audits that that were good um and they were also the the lowest bidder and so so we so um we awarded the uh the audit services to to SBA they're out of Bend so so excited to work with them um so that'll be for this next um for for this year that we're in right now so so excited about that and that is all I have thank you and the new Auditors they know the the calendar and when it's supposed to be done yep they uh they start just ask they started the audit in in May and so they already starting to look at you know they pulled payroll samples and invoices and it start in may um and then they said
028they they are usually done in November but but for sure by December um and they always um like to attend our board meetings and present the audit um for us which I really like as well and so um so they'll do that um so yeah looking forward to working with that perfect thank you Miss Alvis um just in addition to my report I just um you know legislative um watching the legis the session closely to see what happens um we have um offer record meetings pretty often this time of year we do legislative updates but to started a legislative update with um its members every Friday morning um in addition to my um executive um board that I I sit on for kosa we meet um a couple times a month on Thursdays as well
029so really trying to keep up with things moves quickly and one of the some of the things that we're watching are the accountability package that the the governor is pushing out and what that's going to look like um for schools we have given a lot of feedback about the fact that um growth a growth model is really important to us um because it takes us longer in a lot of cases to get our kids to the finish line and that um that you know just a summative score from a a Statewide assessment isn't always give us really good information so they've taken that into account I think there's still going to be uh some of the same ones we're still going to have you know probably third grade on track for reading ninth grade on
030track attendance those kinds of things but they're looking at potentially layering in some more formative assessment type of things um that was as of last we but um so again watching that closely watching funding what that's going to look like um and um obviously we have a per side pot which means that our first rates are pretty high and that's going to you know if we're funded at the 113 that's a big chunk of that but there also is a first side pod that they have that's that they're going to hopefully looking at taking to pay down some of that debt so maybe it won't be as impactful we'll see what happens there um and so so really that kind of takes up a lot of time right now just watching what's going to come
031out getting together talking through things advocating um those kinds of things um I also wanted to give you an update that on um softball baseball or our middle school project so we have been meeting um what every other week I guess actually almost every week but but we have scheduled meetings for every other week um if you drive by there you're going to see a lot of stuff going on I don't know how M it is out there right now but um but um really what we did was we went in and we said we um Bob and and Andrew made a list of all the things that still needed to be done and it was lengthy it was quite a few pages we sat down and we put by each one we categorized it
032as inhouse meaning something that we can do in-house so that Bob and his Crews can do we put volunteer meaning we are hoping to get some volunteers to help us with that um or um I think we said we put a fee for purchase I can't remember contract um and and and then we also put an L for later right because our goal this year was to get those kids on the field to be able to practice and then we wanted to get kids on the fields to be able to play games on those that might happen sooner than that supposed to be next year and that might happen sooner than next year um we've committed um a good amount of money towards this project um obviously a complex like that and to get the
033The Varsity Softball field comparable to our high school boys soft our baseball field is going to take a little bit more time and it's going to be much more costly quite a bit more money but um but I think we are going to get a good waste there yeah and then just finish those things out and people are working really hard and I'm I'm excited that we're gonna we're finally really making some good progress but um it it was a significant investment on our part as well and obviously you know FR did a ton of fundraising too and some of that stuff already done and we'll still look at doing some fundraisers I think she's still looking at doing some fundraisers especially for the The Varsity softball complex portion of that but um but coming
034right along so um got Diamond D PO today I I saw emails back and forth about getting Diamond D delivered for those fields which is oh my Lord um but it means um you know we're going to instead of moving we're moving some of the the trip work doing some um Earth down um on some of the infield were um getting the back stops up or put fences down midd line all that they're I think looking at that they need to moove any more Sprinklers and like that so it's full steam ahead on that so I was really excited because it's not a blighted area but it's beautification of another few blocks in the community but also we can rent that in that to teams and other communities yes yeah our hope is that it
035becomes the type of complex where we can host larger events and tournaments right which will also bring in money because if you think about it if you have 10 teams in a tournament and those you know let's say eight of those teams have to stay in a hotel and it's a you know three-day tournament and they stay two nights with you know they each book five rooms or whatever that is that's some and then they eat at restaurants here and and all of that yeah exactly so um so yeah I think it it will be we're well on our way and um and then we're also looking into um getting bids I think on our tennis courts and um and we we have some money set aside not nearly enough because those are very expensive
036not quite as expensive as the track I hope but pretty darn I me like up there so we're looking at um some grant opportunities and different things for that as well um it's the surfacing of it yeah and so so we're but we are we are mindful of that and working on that and that won't be a project that we start right away until we can you know um I and I I when we go through when we do presentations in the community or talk to people I always feel it's important to remind people and this is something that if you get questions as well that you remind people that school districts do not get funded specifically for facilities we don't get funded specifically for extracurricular activities we we those are those are we carve
037out money for that right and so um so when we say we need a new track and it's going to be1 and a half million dollars that's on us to come up with one and a half million and that means that we have to save or set aside money from other types of things and when we need a new tennis court and a tennis court is half a million dollars that also comes from car outs softball or baseball facilities those kinds of things and so um so it's important to for people to to realize that we're doing the best we can and we've I feel like over the years you know we we talked about that video earlier the facilities video that that um showed all of the projects that we've done um over the
038years and some of that has been you know we had luckily we had some eer dollars to build our our sixth grade building at the middle school but but over time we've done a lot of projects and and have a few more um to do one of those is we met was it just last week that we met with LCA oh there was a was the week was a blurt so we met we sat down with um LCA architecture Lombard contract Lombard Conrad um and they they're the ones that actually designed our current Middle School um when we passed them bond to build that middle school and so they came in and we um you know as aen is is probably I hate to say it this bluntly but our least safest building because of
039its design not because we haven't put put money into it and everything else and Toby and her team work diligently to um do all they can but when you don't have enclosed corridors and enclosed spaces that means every time a kindergarten has to go to the office they have to walk outside all the way down the corridor in into um the office and and of course Akin's located also on one of our busiest roads and so um so on honestly that first and foremost that is our probably our biggest concern is how to make that space safer and the other piece is is it just wasn't designed very well years ago because you walk into bed office and there's absolutely zero room for your like in tight quarters right they just don't have much space
040um to be able to come in and as you know that in some of our other schools we've bu these corridors right so parents can come in and divert into the office they can't go beyond that and we just don't have those capabilities um right now but the doors are all locked and secured and they do a really good jum good um job we have security cameras and we've done all that we can with that building but at some point in time we really need to address the bigger safety issue which is enclosing that so kids don't have to to travel so we met with them we talked um Toby was there we talked through some of the things that we would like to see um even you know that common space has never been
041that their gym slash cafeteria slash PE room slash you know uh assembly stage everything was never really even adequate to start with for for that size of a school so um looking at potentially having um another common space um built in there and then the the bigger issue is trying to figure out how we're going to pay for it um we have a little bit of savings in our facilities fund but it um isn't going to be enough so we're talking about how could we do it in stages possibly and you know what that's going to look like so we're always trying to be thoughtful about next projects and what's coming up so is that the aition or add-on add-on add-on yeah yeah it would be Reis we hope re design we hope to sort
042of do what if you remember the old May Roberts Building before it was looks like it does now it had corridors right so you had to walk outside your classroom and go up into the main building because it had wings and then they enclosed those so that it was the whole building is self-contained now so we wouldd love to be able to do that with aen um and um out of corridor potentially a little bit of space on it too they um you know always manage forever and ever with limited space in terms of some of their resource room and things like that they're very they've always been very creative so anyways um but but um space is is great and we love that but safety is most important at this point so we're looking
043at some options so they're going to be designing some things and then we'll go forward from there and figure out how we're going to can I ask him back on the softball does it have to be the same identical feel as the high school the word is comparable okay so it it doesn't have to be we have a wonderful High School field yeah it doesn't have to be exact it has to be comparable so um you know we wouldn't have to do the same brick stuff if we you know we talked about potentially would um cement or conrete be as a part of that be better you know I don't know but that it does need to be comparable yeah going right along on that we're we're excited so my question then on Aon had
044the facility been better and if one had attended fifth and sixth grade there he he would have got a better education you didn't have the same it was better than I have one more comment but I don't want to answer right you talk about the funding and who knows what that'll happen but it' be interesting for a future meeting to to tell us what where our student fit in the different categories and the extra funding that the special needs or whatever get because now it's about 7,000 students maybe um more than that little more okay and it depends on each student is weighted so if they have different no more Matt any comments questions I don't have any questions either we will move on to public comment none for tonight then we get to go
045down to business first part is approval of the March board meeting date the fourth Monday falls on during spring break so um we can either do um the 17th the7 March May March good 1 St p is s okay so we might be able to do both 28 though would that be if we waited then is 31st waited be the 31st oh I got so the 24th is out so it's either 17th through the 31st of March I can I'll just I don't think I have a brother either Mike you had some good we don't have I would prefer the emplo so um we you might even be able to get away with starting a little bit earlier that day if you wanted to do it on the 17th and then those people that and
046then if people wanted to hand support the court after because I know it won't start I know no it doesn't start at five I don't think it starts six it's Advantage so that gives people time to get out there if you want to do that I'm Do It um I would prefer the Third 31st I may be out of town on the 17th or 30th 17th I think I'll be out of town you do the 31st I can do the 31st do that work for you mat yeah okay now what time would that you want to do earlier let do like we could do earlier in we could do I mean I think we could do since it's classified we could potentially well bus drivers though couldn't be here at 4 so I'm good at
047five thank you five o'clock March 31st oh I guess we need a motion all right I'd take a motion to move our board meeting to the 31st at five o'clock in March i' like make motion meeting second motion made and seconded all in favor say I I I motion has pass we're almost done only 28 yay approval of award audit service excuse me approval to award on a service to the organization discuss I'd like to meet them person just by myself I'll make a motion perfect approve the audit services for this year audit motion to approve the audit has been made do I hear a second second motion moved and seconded all in favor say I I I motion has passed approval of the superintendent evaluation I think you you write that up don't you
048man we have to review don't you write I make a motion to approve the superintendence evaluation and you will give us an opportunity to review the Press R second moved in second all in favor say I I approval of the 25th or 2025 26 contract renewals oops sorry no school calendar school calendar it's a it's a basic roll up of this year's the the only only difference real difference is that um Veterans Day fell on a Tuesday so it would mean we would have come to school Monday then not come to school Tuesday and then back to school Wednesday I was able to fit in a non-contract day that Monday so we would have Monday Tuesday off when we would go Wednesday Thursday Friday that week um that day went to the end of the
049the school year which fit nicely into that same week and then just an adjustment of one of the off days just to spread them out a little bit more as all so it's basically a roll up it's not very Dynamic it doesn't really change because this get set yeah it's pretty set and so we meet we met with the committee and asked for their feedback um you know we we always have the discussion do we still want the full week at Thanksgiving do we still want the two weeks at Christmas when is that going to fall we can have a shorter school year um we can get out earlier if you don't have two weeks at Christmas and you don't have a week at Thanksgiving right we have a specific number of days that we
050have to go so you just kind of fit it all in there so um that those were some of the discussions we had there was some discussion around you know the Fridays that we do go to school or could be a little more challenging those are the those are like Fridays like um Fridays following a Monday holiday um and we discussed moving those um I I hear that Nissa did that this year um but they just added so they had I think four Fridays that they didn't want to go but ended up taking those and moving them to the end of the school year adding four days yeah because you still have to you you can't just give up four days because of instructional hours you would have to move them and so we had
051to discussion around or we could move if we didn't go the if we if we didn't have a full week off of Thanksgiving we could take them from there to get out the school year but we people agreed on this C best F so yeah so we start on August 15th yep and we end on June 4th y okay I make a motion that we approve the 2025 2026 for your calendar I would second motion made and second it all in favor say I I motion is passed approval of the May Roberts kitchen remodel that gonna be you Pam love it are you doing the remodel yourself in March so we moving it out to the 31st it's literally the end of the month oh yeah like it good sign so is this partly because
052you always have money left over then I'd make a motion to approve the we're going the purchase of equipment REM remodel project at May Roberts motion made and seconded all in favor say I I I motion approved now we need the approval of the 2026 contract renewals and non-renewals these are annually we have you have a we have an updated yeah and the yellow is obviously the one that need um those are probationary staff they just want to be designated as probation nice I don't think I have any discussion no discussion entertain a motion I would make a motion to approve the 2526 contract renewals I will um menure to include renewals and non-renewals oh thank you so the motion for and non all in favor say I I I all oppos name motion has
053passed um next one is seven approval of the sixth grade field trip didn't never get a chance to review that sixth grade teacher here want to give us a good detail of love it let's hear it want every detail it's a lot of detail it's sixth grade you need lots of detail Rock Away beach close very close so this is the annual outdoor school trip for sixth graders and it is funded through Oregon Lottery dollars since 20 2016 we got a grant of about $200,000 and 150 of our 164 current students are going so 91% of about of our student body is going um I just did um notify parents from our shoper own Lottery we're taking more parents than we ever have before because we do not yeah we do not have the Staffing
054that elementaries do as far as um classified staff so we recruited quite a few parents who went through all the steps um even completed their safe schools trainings um and so every one of them was like thrilled to get the call I mean they were yelling into the phone are you still able to go and they're like yes I'm able to go what do I need to do um we'll leave March 31st um which is the day after spring break when you guys will all be enjoying your board meeting we will be um at Rockaway Beach at the Twin Rocks friends camp and we will be there for three nights four days um classes every day excursions I would be happy to send you the hype video that we put together um it's about 12
055minute long video that's compl compilation of all the last year's videos and um pictures from past years but um students are really really excited anybody that doesn't have materials on their packing list were able to pay for those through the Grant and Devon's been gracious enough to work with um Brendon and myself in getting up to speed on how to get everything paid for and ordered so it's all I dream about right now it really is Rockaway Beach at oh yes and Mrs Loria and Mr massachio um we'll essentially shut down the west wing for a week and take all but yeah like half a class of kids um part of the grant um is that the students staying behind receive similar learning so we have one teacher that will be um planning with Brock
056and myself um to make sure that those students have an opportunity to learn lots of the things that we'll be doing there yeah and how many again I'm 150 students have permission slips out of 165 164 yeah4 the only yep yeah any other questions I'm surprised it's just the three administrators not the rest of you guys jumping in this is sixth grade trip we're borrowing we're borrowing some other District staff and admin Jeremy burkas from the high school is going with us a son in sixth grade many have to go don't you have to have like a ratio of yeah so there will be um seven or less kids per adult so six or seven kids in each room each room has eight monk beds so y small group like 18 pardon that's 18 oh
057oh no we we have yeah we have about 25 27 adults going on the trip we take a med manager um to make sure we can keep track of all of that um Katie hood has already trained us and we'll take a counselor make sure students on their first trip away from home are feeling comfortable so yeah and the buses are nicer aren't they than the they're charter buses yes so they have bathrooms on them so we don't have to stop and we don't stop other than once on the way there um for a tour of Cascade Locks and they get to go on the ocean not all on the ocean they get to dip their toe into the ocean yeah back my prior career there are lifeguards on there they have a private lake
058at the facility so there's two yeah there's two lifeguards one that makes sure that every student has a life vest on before they go out in a boat yeah so many years ago one my daughter was at the Catholic school they went and someone floated out in the ocean no we won't be doing that Rockaway Beach is Rip Tide capital of the world there's lots of rip tides right there how are you feeling where are you we actually are adding a class the night that we get there about the education of how to stay safe on the beach because we're desert desert people so that will be one thing that we'll add before we go for our s'mores on the beach the first night yeah okay twin Rong is Rockaway Beach so close to teluk
059tmok is the closest really anything any other questions we'll send lots of pictures thank you I need a motion would like to make a motion to approve the sixth grade field trip to Rockway Beach motion made seconded and lost my seat sorry let's take a vote all in favor all I I sorry excitement of going on a sixth grade trips just got my brain and you want to go I was G to suggest the board chair ought to go no I don't want to go again approval of U UFO preview okay approval of eou preview day field trip have anybody that's reporting out on that awesome actually want to report you can just summarize if you would prefer to do that pretty self right yeah this is one of the various opportunities that we take
060to visit college campuses with families and students together so um eou day one day trip um going coming back and uh we have an agenda of activities and we spend the day over there we eat together and get exposed to everything they have to offer and then come back the next day I mean the same day sorry I didn't know the families went is that the first they always families y families students go yeah I make a motion that prev second Mo made motion seconded all say I I allst n motion's passed you next uh Washington field trip annual field trip as well um where we take high high school students to Washington DC accompanied by several staff members and um it's four or five days long I think this is a high school five
061days um the same type of setup where as last year where um they participate in social studies lessons and then then that's the culminating activity um exposing them to the setup of government and everything that DC has to offer we usually take Juniors and seniors for this one and there are some 10th graders corre yeah yeah yep yeah and our kids do really well yeah uh no they're not shy anymore you know when we started doing this their public speaking skills were a little bit different so we've really worked on um assessing what we need for students to be successful while they're attending um the different types of events at DC and when they meet with their representatives how to interact with them so yeah so we PR we prepare them differently based on what
062we've learned along the years yeah make a motion that the closeup Washington field Washington celd Tri for juniors and seniors of the high school motion made I will second motion second all in favor say I I I'll oppos nay motion approved approval of the M Summit field trip is that you too yep that's me as well so these are Latino um his Latino male students that attend a summit um on the other side of the state and um this was really designed for for male students because the majority of the time who are the ones that attend events mostly females and a few males right if it's a conference type of thing for our students are for our K12 students and so it was designed specifically for their needs so they um they leave on
063Thursday and they attend the conference all day long on Friday and they come back either Friday evening or depending if they what time it ends and or Saturday U morning as well and um they get exposed to a lot of um professionals that look sound like them and that have their shared experiences so it's very powerful and we do have Mr Beary going and Mr Sandberg going again as chaperons and this is high schoolers only um it is this year in McMinville yeah they they change it every year um usually 25 but we're having some challenges so I believe your roster has about 12 right now um because um just to plainly say it uh our students are afraid to travel in these times that we live in yeah stupid question no no no such
064thing all right I think that's I I recommend proove the V sum field trip to mville I second Mo made motion second all in favor say I I I all oppos nay motions passed next one is approval of the OMS smile field trip nobody oh think I shared the schedule you guys have any questions we do this every year yeah this year it is an extra day I'm excited so we're doing two overnights the kiddos stay at Western um and we do our most of our activities at Oregon State uh we're doing an extra night and we're doing an agriculturally B based field trip out to tiok um and so that'll be something different that we haven't done before um that I'm excited to experience with the kids that's cool how many students you have
06512 going this year excellent I recommend that we approve the m smile Feld scrip for 2025 a second motion made and seconded all in favor say I I I all opposed nay motion has passed oh policies we are so lucky you you are so lucky um but I I was really happy with how um nicely they have been colorcoded and I didn't really have to take a second reading but then other I realized they new but the way that she designed this she's I think she was hoping you would yeah I think it us makes sense so I need three motions um well I guess you could do them all at once too but it's a um but you all know this is how many policies they have to see one big one that's one
066big one fur which one I mentioned last I think we should read them I'll I'll read the first one those guys go home make a motion we approve second readings approval of the removal of policies and first readings as shown on the agenda I will second that motion moved and seconded all in favor I I I all oppos motion is passed we have to comment that I did last there only we Mark the changes there's only there aren't a lot there's a lot of pages but there aren't a lot you know it's kind of hard even after you've read them to say is this critical or is this a queen you know workb a lot so next item on the agenda is topic for future agenda future meetings for sure Pam stuff as Pam mentioned
067for her continued remodel plams I think the contract contract so um I forgot the dates of the trips are the trips well when we do have the trip then we'll have a report on what happened I don't get right now of anything Graduation May 28 this year and I on on my report I tried to because there's a lot going on at the end of the year you might have noticed it was lengthy I tried to list it out the ways report yeah so you could see what was coming up yeah cool well without any further discussion we will take a motion to aend the meeting motion made I'll second it all in favor say I I meeting