Regular Board Meeting

001wedding dress. >> That's right. Pick up the best friend. >> That's what you just said. going to pick up best is do we think Aaron might be turning or we don't know. >> Um I'm not sure she >> And does she know how do we have >> Yeah, she left she left the parking lot. >> Okay. But you forwarded her the >> about 10 minutes ago and she said um >> that once she gets home >> she'll ascertain >> she'll figure out what >> so uh just for public consumption our small public here and those online we have two board members who took very seriously ill just in the last hour um so there are just three of us here present one or the other two might try to join via zoom but with three

002we do have a quorum um we don't have any really controversial or substantial agenda topic. So, we would proceed. Um, and with that, I'll go ahead and open the meeting with us right at 7 o'clock. Um, we'll start with our pledge of allegiance. >> Would you like to >> ready? I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. Right into the approval of the consent agenda. We have just a couple of um employment modifications all and then two packet two packets of no three packets of meetings two regulars and our work session. Um Eron thanks I just did. Oh, you did. Okay. >> I'm sorry. I'm relogging into board on track.

003I was away long enough. Way too long. [clears throat] It's all up. But then Okay. So just remind everyone uh the agenda um actually yeah we did oh no we had a few coach we're appointing a few coaches and then we have three sets of minutes entertain a motion to approve the consent agenda. I think I most second over here. Any uh Do we have Erin with us online? >> She's online. >> Okay. So, approving the consent agenda. All those in favor? >> I I >> Good. All right. Very good. Next, uh just request for agenda modifications. >> I have two. >> Okay. >> Um one of them is um the budget committee appointment. to put under uh 2D. So that'll be um as part of the financial report and then when we approve the

004proposed budget calendar, it would we would also like to approve the new >> um budget committee member. >> Do we have any paperwork? >> Yes, you got it >> right here. >> Oh, okay. Thank you. >> And the second one is to fall under number four. It's a decision um about a facility use agreement >> 4D. >> Okay. >> Great. Okay. >> Are there modifications from the board? >> My question is regarding the email that we received today about discussion about our other issue. >> I don't think there was a >> I didn't see you did not see that. No, >> I'm going to talk about it a little bit in my >> We'll just talk about it >> in my report and we can deal with it. So, >> it was from a constituent.

005>> Okay. >> I thought it'd be best. >> Maybe. Maybe. Okay. I I mean I I haven't checked email. >> Yeah. Mine was midday and I didn't see it. So, >> yeah. Okay. Anyway, you can bring it up during other >> modifications. Erin, anything? Erin, just >> no. Um, other Erin brought up the thing I was actually going to raise about the inclement weather policy. So, that's perfect. >> You're turning that down, I assume. >> I hope. >> Yeah. Okay. You're blasting us out, but that's not your fault for turning down our volume. >> Okay. Um, so we're moving on to reports, student government to discuss. >> I did talk to um about having someone here and >> any member of ASP, right? We'll follow. >> I will follow up again. >> Okay. >> Follow

006>> and same thing with there's nobody here representing either association. >> Yeah. And that I that's up to them if they want to provide that I'm less concerned about. It's more about the students. I think there's a great opportunity for them. >> I agree. >> All right. Well, that takes us right to your superintendent. Let me go >> try to share something. Um, go back to my other one here. First of all, um, I wanted to be able to put up here. Get rid of that. Um, it is schoolboard appreciation month in January. >> That's why, um, you'll have gifts on your your table. Um, and the recognition of all of our schoolboard members for everything that you do every day. And um, >> that's all right. and staying on top of things and um

007just greatly appreciated and wanted to make sure that we could acknowledge that appropriately and thank the board very very much for everything. >> Thank you. And I'm going to go to the report and again I started out I thought the pictures would be better just to be able to say thank you um because it is an important role and an important job and I think we've done a lot of great things uh to be able to get us through as a school board. So it's a great appreciation. Um a couple of things that and I'll I'll put weather at the end because I know that's going to be the discussion point. Um, a couple of things I didn't put in my report that I wanted to highlight. If you have not seen the Fulong with

008Middle School gym floor since it has been done, um, it was it was completed over winter break, you may know that the fundraising um, uh, took place to be able to take care of that project. It looks amazing. It is absolutely phenomenal. if you get a chance to get over and take a look at it. Um, one of the things that I didn't put on the calendar is the Sunday before, uh, Martin Luther King Jr.'s day, uh, Senator Mkeley will be in town for a town hall on that Sunday, and I'll make sure I send out the information to the board. Um, and I'll also be sending it to um some strategic staff here at the high school and a couple of other places um just to see if there's any students that may have

009an interest in being able to come to a town hall >> take place at the high school. >> Excuse me. >> At the high school. >> Yeah. Yeah. >> Yeah. And then other thing that um I just got word of back today before the winter break, we signed an agreement with a group called Andago Internships Abroad and it's out of Forest Grove and what it is is instead of sending uh foreign exchange students for a year. This entity sends groups for anywhere from a week to four weeks to different places for just a brief visit. And so we will be fortunate enough to have two students from Spain starting January 17th through February 15th. So they'll be here for four weeks. Um the students are from the same school so they will know each other

010and we have um host families already selected for them. Um we're making sure that if they need transportation they will get transportation. they're more like guests. So, they will be um following other students to be able to um just kind of see how things operate here. And so, it's our first endeavor and um we're just going to try it out and be able to see what it's like to be able to get students here. And then, um we'll look at what are the opportunities potentially for students another way, what would be a cost factor, all those kinds of things um to be able to make this work. So, um, we weren't sure when we went into winter break if we would have, uh, host families or not, but, we got host families for two. So,

011it's really good. >> Is this a one-way program? >> Well, that's what we're going to find out. We're we're doing the we're doing the take right now because they were looking for people and because they were coming from Spain. Imagine that. Our Spanish teacher here had a very vested interest in being able to get students here from Spain. So um uh we'll get a chance to follow up with them again once this is done. We know that uh Corvalis and Lebanon are two districts who have used them before. So it'll give us an opportunity to reach out to those two districts also and be able to see what their experience has been. So um and it's nice that it's not necessarily the commitment of a full year um to be able to um get some

012kind of an experience. So we're we're newbies into it, but it'll be exciting. thumbs. Yeah, the um academic calendar committee, we're pulling that group back together. Uh we started just this past year to be able to make sure that we always had two years of school district calendars on the books so that um we could always stay ahead of it. Um, and so we'll get we're getting the committee together to make a determination about the 2728 school year and we'll have that February or March to be able to come uh forward for approval. >> And and it's the 267 already approved. >> It's already done. >> And so and that's the idea is because we have 2627 we approved 2728. Um, next year we'll approve 2829. So the idea is always to have those two

013years >> and uh is it on the website? Yes, I understand. Yep. >> Both this year and next year. >> Yep. >> Yeah. If you if you look at um uh calendar, if you look for calendars, um it will give you the option of of either one. >> Yeah. >> Um and it's just nice to be able to have graduation dates, winter break dates, >> things like that. So, um I I I finally got to a place where I hoped we would be. Um I wanted to put in information about Senate Bill 141, the Education Accountability Act that we've talked a little bit about. Um, and we've talked about the common metrics that, uh, the state is going to ask that we all measure, and that's regular attenders, K12, um, third grade reading, 8th grade

014math, 9th grade students on track to graduate, four-year graduation rates, five-year high school completion rates, and then there will be a local metric that the state board are to approve this month. uh five options of what that local metric could be and each district has to select one. And so um uh once we know what those are, then we'll be able to make a selection of what it is we're going to look at. And so those are things that we will have to measure uh for the state when they figured now what they have to look at is the metrics for um what each group needs to have responsibility for uh because they'll they'll set metrics for the next series of years. and they want districts to set metrics together and to also have um

015opportunities to be able to have conversation with one another. And so when they figured out the metrics or the groups for metrics, we had opportunities to know those and to appeal and they broke them down by a series of of algorithms. Um, and we ended up assigned to to group two, cluster one. And the interesting part about group two is it puts us into a small suburb. It doesn't put us into rural. And so there were a couple of reasons to be able to take a look at that. The biggest thing that they started with was what were the designations of NCES, the National Center for Education Statistics. What was their designation of a district? And that kind of drove everything from there. then district size and demographics um uh that we talked about because

016if we're the the the group two cluster one has districts like Corvalis, Lake Oiggo, um Riverdale, um Oregon City, districts that are um multi- high school, multi- middle school. And so to be able to try and have commonality and conversation with some of those is real difficult because we've got one school, they've got more. The other part of it is some of these districts specifically like a lake oono and a Riverdale. if we need to put something in place to be able to advance a particular agenda, there are some of those districts that have um a little bit more community um financial power to be able to turn some things and make them happen. And so that's another piece of the puzzle that makes it real difficult. So, um I put forward an appeal uh

017to be able to move to a group that had uh junction city um oh I can't it was like six districts in that particular group and they denied the appeal and um they did that based on the NCA district designation as small suburban and our proximity to Oregon State University were two things that took us into that that grid. They asked if we had another group we wanted to try to be a part of and there really were no other groups that were any better fit and so we just decided to stay with where we were. Um I did voice my opinion to OD because I had asked how many of people who submit appeals were approved and how many were denied and the answer I got was the majority were approved and I just

018went on record to say if is the only one that was denied I won't be happy. Um but um we're going to give it a go and and do it as we need to and look at our targets in that way. Uh because the other thing that we can look at is, you know, something like our graduation rates um as a district are really pretty darn good and so we can fit in with some of those bigger districts um and be able to I think be competitive. So um here we go. >> And Susan, can I ask a question about that? >> So is this a yearto-year grouping or is this we're set in a group and it's in perpetuity or is there >> We're set in a group and it will be at least

019four to five years. >> Okay. Now, if we find that there are are issues and concerns, I have no problem going back and being able to to make a statement again. The the reason I didn't put the groupings in here is they get approved in January at the state board also. And so, I didn't want to because I don't know who else appealed um and got approved or denied. So, the groups have shifted some since we originally put the information out there. >> Very interesting. >> Yeah. So, um I have learned a lot. >> Okay. Right. So we we're put into really more of a suburb which you could certainly argue given Corvalis is there is some elements of that. Yes. But obviously I would certainly agree we are more preponderant of uh rural. >>

020Yep. >> But we're suburb. Uh you attempted to appeal that with denied. >> Yep. >> Um however did I also hear you say there's really not a more obvious really great other option anyway. No, we looked I looked through the other groupings of um you know what the metrics they were looking at in terms of poverty numbers of English language learners. You know, a school of 100, it's kind of like a school of a of 150 students or a district of a of 200 students really is in the other direction not fitting for us to be able to be with. And so I felt like we made the best selection we could. the other group that was a possibility and I think it was in five um but it had a group of like 30

021districts in it and I don't know if all 30 are still there. So it was the difference between you know the group that we wanted to get into was six or seven. The the group that we are now a part of is a dozen and this other group was 30. So there's kind of no I'm sure there's rhyme or reason with the algorithms to be able to get us there. Um there were there was another district in us that that put forward that I know put forward appeals um for this same grouping and they were approved and we were not. And so um and I don't know all the pieces of it. So um uh it's just saying we did this and um uh we chose to stay where we were. The other piece of

022this will be we've talked about the local interim assessment requirement. So the the law says beginning in 2627 school year, school districts and charter schools will admin administer interim assessments three times per year, which we do in Famouth and we have um for a long time. And so um the state board was to adopt in December and they moved it to January the adoption of four interim assessments that they would make available for use by districts. We are hopeful that the tests that we currently utilize will be on that list because there's no additional state funds to purchase other testing materials. I the reason they backed off the decision at the state level is there are some districts that are in multi-year contracts with providers to be able to um use their testing. And so

023if their test comes off the list, what do they do? Um, so there's still a lot of conversation and we're discovering that there's there's great influence in data collection um when we're putting things back out to the state and um uh the state board to be able to make those decisions. So, uh it's just keeping you up to date on the things that we know and the things that we're pushing for and fighting for. Uh OSBA election results. Um the board of directors position across the region was voted for uh Clyde RDE. >> I'm sorry on these this assessment if we don't have the right tool etc. We did have a meeting with our uh two legislators our state senator and our state representative Gonberg and Cormick right? >> It was Sarah Finger McDonald and

024she's Corval. >> Sorry McDonald she's next to Jason. Anyway, the two of them were there. Donberg is our um I said McDonald McDonald. Uh and one of the of course a huge topic was the budget cuts that are pending and one of the big push backs was please eliminate all the unfunded mandates and for God's sakes don't create new ones. And this was a specifically I think if I remember brought this one up of the new accountability assessment uh you know if you tell us if we have to go adopt new standards where is that money coming from? So just know we're pushing back on that and we're fully informed. Y Okay. Sorry. >> Thank you. No, perfect. >> And then the legislative policy committee which ran unopposed was Jason Curtis. So I just wanted

025to make sure that you have the final results of that. >> Um uh information about our FA school district facility access points. Um thank you Trevor. Um uh and company um have uh purchased access points for our wireless technology. Um, and as of right now, they're placed everywhere with the exception of Blitet Elementary. You can correct me if I'm wrong, or and the high access points requiring a lift like the gyms, the libraries, the multi-purpose rooms. Um, and when we see that it says that the speeds are reported to be three times faster and the number of devices able to connect is about four times greater. And so as we're starting to see the hiccups go away and the implementation happen and once we get the gym taken care of here um and a couple

026of other highkey places um it's going to things are going to be much better. Um we had some hiccups at the elementary school on Monday that that were reported on Tuesday to be better. So um it's just a nice way to be able to um add to some bandwidth which has been great. I did put inclement of weather in the thing. Um, and I'll come back to that interd district transfer report. Um, up until this point, we have had no incoming. We've had a second grader, a fifth grader, and a 10th grader um, opt to go to Portal. Our only changes currently are that full high school has closed all grades um, at this point in time uh, to be able to accept inner district transfers. And so, um, I'll continue to update in that

027particular report. Everything else has maintained the same. Um, I put the important dates to remember. If we go back to weather, which I didn't expect at this moment. >> Um, I apologize. Can I ask a question really quick about um, I'm just curious if you have been receiving any requests or any inquiries about the 2026 27 school year, particularly coming out of Corvalis. I've had a couple of people reach out to me. >> There have been calls um that have gone some of them I'm sure have come to you. >> Yeah. Two or three. >> And and then the more of them have been gone to the schools >> of of people who have expressed some interest. And so um uh we are getting those. what we've talked about is being able to open enrollment

028um like we do about the for everybody at the same time we do the kindergarten roundup. And so what we would do is open up the inner district transfer um opportunity, but we wouldn't make decisions until school's out um until we kind of see where it is we are and where we land at the end of our view. But we would accept them. Uh we ran into struggles last year with accepting some. Schools had accepted some, assuming that siblings were automatically in. And so now that we've got some of that straightened up, um, I think we're going to be okay. But we're we're gearing up to be ready to be able to open enrollment for everybody for next year, like late March, early April or mid-March, you know, to to be able to make sure

029that we could get that taken care of. >> Great question. Um, inclement weather, and you can ignore what I put in my report that you saw. Um uh this morning was an interesting Murphy morning. Um we had people that went to um exercise classes out to Blit at 4:30 and 5:00 this morning that had absolutely no issue on the roads. By 6:30 um that world was a little bit different. I got word at 7 o'clock from Benton County Sheriff of the closure of um Highway 20 beyond Woods Creek to the west. Um I talked to our bus company this morning and we said we'll just go slow. We know if buses are late, they're going to be late and we have some kids that get on the buses or need to be at their bus

030stops by about 6:25. And so to put out the message that we did at 6:15 um is actually later than we would like. Um the bus company came back to me I I want to say about 6:15 and said um we need to do a 2-hour delay. Corvalis hadn't done a 2-hour delay. We'd had people getting around. Somebody had texted me from the Botkin Road area and said there's no snow out here. And so it was kind of the reliance on that. And um so I went back to the bus company. I said, "What about putting some some uh um snow routes um for some of these far out areas?" And they came back and said, "Great, two-hour delay and snow routes." And it was like, "Whoa, whoa, whoa. Uh we can't go there." And

031so by 7:00 when I had heard that um the roadway was closed um we immediately turned around and closed down blit and the bus company pulled the buses back in um to say we're going to wait and do a 2-hour delay. At that point, I've got kids already coming to school and so I can't tell the adults everybody we're on a 2-hour delay because we've got kids coming in the door and nobody there. uh for for safety purposes, it's always about if you've got um issues getting in um be safe because I talked to through text principles to be able to say if we need to double up classes or uh do some different kinds of things uh because we can't get our adults into school, then we'll do that um until the buses can

032make their run at 10:00 and um get kids to school safely. Um, on top of that, there are a number of people that have started to have a reliance in a good way on our text feature through the Bright Arrow application. When I went on to Bright Arrow this morning, it asked for multifactor authentication. The sign on we use is used by four or five people in the district office. And so anything I put in the system to try and get the multifactor authentication to move forward wouldn't because it's not my email address that's attached to it. And so until we got in later in the morning and got that fixed now we have that ready to roll into the future so that it doesn't continue to be a problem. But that was a huge

033hit in some people who said but I expected your text and I didn't get it. And so um the other thing is flash alert used to do texts. They don't. they do emails now only. So, um we've kind of lost that text feature um for the moment. And so, um all those things combined and we did have most of our students with the exception of those out in the the Blicet Kings Valley area um show up on time or or you know rode their bus late. Um we told families because they were calling in and saying we want to excuse our student because it's not safe. Great. we're we're going to take care of that for you because we we want you to be safe first and foremost. Um and then the other piece of

034it is we have a uh meeting with bus company, new bus company director, our site manager um on Monday to be able to talk about inclement weather and a number of other things. So that's kind of the update of how this morning went. Um was it my finest? No. Um, >> but in your defense, I talked to a guy that was at the mill at top of Red Hill and at 610 he drove his truck up there to the mill perfectly good. He loaded his chips and he looked out the window at 6:30 and the fog rolled in and froze to the ground. So he said at 6:10 drove his truck, he came in from Kings Valley and you know 5:30 he got in his truck and he said it wasn't until about 6:15 the

035top of Red Hill got fog on it >> and that's when my phone and everything just started to blow up. Everything had to change. So yeah, it was >> prior to that it was fine. So there's nothing else that the bus company could have done. And then the fog rolled in on frozen ground. It was >> Yeah. And when she said, "We're we're pulling our buses back in," it's kind of like, "Okay, I understand you're pulling buses back in and and we've got to have adults in schools to be able to see kids, but if adults can't get here safe, they'll come in late and we'll shuffle and adapt as we need to um to be able to make things happen." Uh, most of the info or most of the questions I got were about

036what about the text feature because I didn't get a text till 8:30 and and that was just because the text feature didn't work first thing in the morning. And um, a couple of others about um, we got the first notice at 6:15 and our students have to be at the bus stop at 6:25. Um, that's not long enough. And it's it's kind of like, yeah, you're you're absolutely right. That's not long enough. And anytime we can do that earlier, um, that's our our job. But this one just came up and bit us suddenly. So, >> a couple things at that point. Uh, the old phrase, it's darkest before the dawn. I don't know if that's true, but it is literally coldest right before the dawn, right? It only gets colder as the night goes on.

037So, it's not surprised that at 5:30 it's not frozen, but it could at 6 or 6:15, especially if blows in. So, I just would keep that in mind. Yeah. Um, but so going forward, what obviously getting that two-factor authentication fix, sounds like you've already addressed that. >> We've done that. >> What what would we do differently? >> Um, and that's one of the reasons we're meeting with the bus company. Um, uh, two managers ago, um, that person would actually get out and drive, blog it, and I'd get out and drive, um, out the LC direction, um, and be able to drive around to to actually check roads. Um, and there was also at that point, um, that manager had checked on, you know, I've looked at trip check, I've done this, I've done that, and,

038um, a couple of things there. So, we just need to work out who's going to look at what, um, to be able to make sure we know. Um, uh, blessed Don Rogers with Benton County Sheriff who texted me this morning to tell me of what was happening, um, out Highway 20. So, that's prompted me to be able to say to the sheriff and to our local police, if you've got officers that know that things are a miss um uh weatherwise, can you just shoot me a text? Um so that I know about that and for me to be able to get out and actually be on the roads um to be able to to test them rather than making an assumption. It's kind of like we're we're back to that place again. And I'm and

039I'm good with that. So, I think there's things that we can do on both sides um to be able to make it better. >> I think the I guess I kind of it's great to do that, but if it was great at six, if you guys go out and drive the roads at six o'clock, the the once or twice a year this may happen, that's just mother nature. I mean, because if the people that at 5:30 drove the roads, it was perfectly fine. >> And then but just, you know, fog can roll and freezing fog rolls in, >> it just happens. So I don't know that it's >> sometimes it's just maybe unavoidable, right? >> Debs whether you probably could have issued a thing at 6:00 and 6:00 was fine. >> Yeah. >> So it's

040probably nothing that you could have been better besides your text message working, >> right? But we want to be able to um we want to be able to look at it in terms of we've got, you know, snow coming up or anything else like that in the course of this year that we've just got some real clear this is yours, this is mine, I can do this, you can do that. um and and really be able to get us in a position. So, for instance, one of the things that um I'm getting texts at 4:30 and 5 in the morning when I've got in inclement weather issues um uh which is a great alarm clock. Um and so, um if if bus company can contact me too at that point in time, it's like don't

041feel like you're going to mess up my day. My day's already messed up. um just because it's my job, you know, that's what I have to do. So, it's just making sure because this bus manager is new, we've not met yet. I mean, we've met, but we've not stacked together or >> and so it gives us an opportunity to be able to do the give and take of of of how do we operate and what do we do? >> So, and do we go >> do we have a sense of what our um the population within our population is that receives the inclement weather? I mean, are we like 100% of the students families are on either text or flash alert or something like or email? Um, >> I know that that's impossible to guess,

042but I'm wondering >> the email goes to everyone. I mean, unless somebody has outright said do not email. >> Um, but you know, then it's do people pick it up and choose to read email? >> So, we have email, we have flash alert, we have the text >> and the text feature and the text. Um, one of the things I put out, that's what I put out at 8:30 was to say in the text feature of the application we use, you have to opt in. >> And yeah, if you want to opt in, this is how you do it because we haven't had very many opt into the text feature, but those people who are opted in, um, >> this is the arrow application. >> Um, they love it. And that's the communication. >> I'm

043glad that you sent that out today. I was not opted in until you sent that email out. So, I suspect that with the just the perfect storm of this morning's weather and people being very thoughtful and cognizant of it, they hopefully you'll see a lot of optin. >> Yeah. Well, and that was a lot of the emails I got back when I sent that one at whatever time it was was people said, "I've already opted in, but I didn't receive anything until just now." And so, I just put together a message that basically said, "Yeah, you're right, and this is what happened." And and got in a mode of just copy paste. Uh because that was really what the questions were. Um, I was pointing to you because I saw the email you were referring

044to earlier. We have a teacher who said it seems one of the and maybe it's again this is just a fluke of this particular odd day, but that she was quoting a restriction you're under by policy that you have to make the decision by 5:30 and then really can't reverse it. >> And I've communicated with her that I've never been under that policy and we couldn't >> we will make a I think there's some old history. >> Yeah. um from what people have said. Now, that's true in terms of we like to make a decision by 5:30 in order to be able to um make sure that families know so that kids can get on the bus [snorts] >> and or make alternative plans, but >> but there are no limits. >> There is no

045state policy that says >> I I would have been surprised by that, but I in fact I didn't go look at >> polic and so I've gone back and forth with that individual over the course of today. The other part of it was I think um why didn't we do a two-hour delay for everyone? And and what I need to today wasn't the right day to be able to put that out there because I probably would have been a little snarky. um is is really about we were caught in this because we needed adults >> and can we can we maybe do a better job of being able to share with our staff that says >> kids the buses are on a 2-hour delay. Um uh the day is not because we've got kids already

046on the way to school and we need to we need adults at school. So, there was no way today that we could do a two-hour delay for the adults, >> but did we do a good job about letting the adults know >> um you also need to be safe for yourself? >> Yeah. >> Um and be able to do that. So, um I don't it doesn't happen very often that they're they're desperate, >> but I think this is the first time for me it's ever been >> learning experience. >> It is. Is there a reason we are offering flash alert and the arrow applies to >> bright arrow has not been our friend? Um we're we're >> but that's the only one that gets you the text. >> We're evaluating right now to go to

047uh something called um parent square which a number of districts use and it has a text feature. It has the ability to be able to go from a teacher in a classroom out. this one is not user friendly in that way. Um, and so we're looking at a change um once this license is up to be able to move us into next year to something that's a little more secure and will give us what we need. So um >> I just think >> and then we'll get rid of >> Yeah. Alert. >> Okay. I think that the risk of having multiple ways means higher chance of people falling through the cracks, >> right? Because I thought I was on this package but we didn't do it on that one or this and that. It's like,

048no, if you want the notifications, the district email should always happen, right? But if um but if uh um you know, we're going to have another, we should just have one. It would be my would be my suggestion. >> Yeah. And we try and do you know, email and text and um you know, multiple ways that we can to be able to make sure people are getting um the information. >> My point is if they other than email, which just you know, they that we're all getting that, but if they have to sign up for an app, there should only be one option. So we don't have to worry about things >> falling. >> Yeah. And that's we're we're kind of in that in between phase. But yes, I agree wholeheartedly. >> Okay. That we

049got longer into that than uh probably expected >> more than you wanted to know. >> But I I do appreciate uh um I I will just share an anecdote. In fact, after reading your email this morning, I thought about it when back my previous term on the board. uh the superintendent had made a decision on inclement weather that you know probably turned out pulled the trigger too fast and so a lot of people were grumbling about it and the board was challenging and asking questions and the superintendent said you know I would be happy to have any member of the board take over the responsibility of making this decision and that ended the discussion right there. Uh the point being it's a very difficult decision. It's a very difficult um you know you're under crisis

050mode you've got obviously hundreds of kids and staff coming in. You got to make a decision. It's never going to be perfect. It's never going to be easy. And so I applaud the fact that you just got to do this and you'll never get it. There will be times you won't get it perfectly. And that's >> No, these ones are never are I mean they're never going to make everybody happy. And I know that. >> And it it is this odd situation where it looked clean and then the freeze came in 20 minutes later or it looked like five or 10 minutes later. And I don't know that we can really, you know, deal with those other than of course the technology problems we should solve. >> Yeah. weird. Like that was it came out

051of nowhere. I I came here for a zero period. I got up at like 5:30. It was fine. Like an hour later when I'm I was leaving. I was like, "Oh." And there's all these cars that are often divided. I'm like >> like, "Oh, >> I'm just realizing my wife took the dog for a walk at like 6:45. She drove. The car, you know, was fine. After walking the dog over at the park, then she had to scrape the windows. I just realized that she told me that herself that she didn't have ice when she left the house. She had ice when she left the park. So, yeah, she's all >> Okay. Nothing else from the superintendent. >> I'm I'm good. Jennifer Fernhoff to you. >> Uh I have the reports in the board packet,

052but we and we have a couple of action items tonight. Um the draft budget preparation calendar I put out and we have a budget committee application that came in just today. So the board can review that and decide whether or not to appoint um go through the a couple other things and then we can get to the action pieces. >> Our final audit came in. We have all the audit documents. The auditors will be here in February to do the presentation to the board. Um everything good. It was great audit this year. No issues. So um spoiler alert for when they come. But it it turned out well. Everything's with OD and we're all um finalized in that respect. Uh enrollment stayed the same pretty much from last month to this month. So no big

053changes. We did change with OD our uh estimate membership and revenue in November. So they did change our state school fund estimate which brings it back down to what we were in the very beginning of the school year right where we had budgeted not any extra. Um property tax revenue is on track. We've gotten the bulk of it already. Like I said, in the letter usually happens in November, early December. We'll get a few more big um bumps throughout the year as people pay their second, third, and the third third if they break it up. Um and then I think Susan talked about the possible budget reduction scenarios from OD and we haven't heard anything yet. We're still waiting for the next revenue forecast in February. And then the legislation The session is in starts

054in February. So hopefully they come through with some manageable decisions for the districts. Um we're hoping for the best on that. I think Susan has some more information to share about a couple pieces in that >> that's on the agenda later on. >> Yeah. Um unless there's any questions, we can talk about the uh budget preparation calendar and then the budget committee member if you'd like. Y >> the the thing about sorry to interrupt the budget committee member is if you if you recall we needed to look for a member of our district equity committee to be a budget committee member and we have tried >> or by person >> yeah we have tried and we've not had luck with that and so Jennifer has reached out to some of her peer group and we've

055had some conversation as well that [clears throat] u the department of ed is basically saying if you document that you have tried um and you need to move forward with your process and that doesn't mean we'll stop trying that we have uh we can go ahead and and that's why we wanted to bring it up so it's in the minutes that you know we've done our due diligence and we have somebody that wants to be a member if you choose to um endorse that membership so >> and you each have a application there to read >> yeah so let me do that since we were talking about that. So, we appointed uh we had two openings. Took us a while. We expanded deadline multiple times. We appointed one and filled that last month. >> Um

056and then Matt Cook is a >> um colleague of mine. Um I got to know the Cook family from Boy Scout troop boy scout. More notably, his mother was high school secretary for ever and ever and then was on the board for probably what 10 years, school board chair for four years. Um and so certainly a family with deep roots. Um so I'm the one who um went out and recruited Matt and uh he was definitely interested. Uh took we get a little issue of getting the application in the right email which is why we didn't deal with this last month but um so I certainly would give him the thumbs up. Um >> known Matt for probably 30 years. Yeah. >> Yeah. Exactly. I would assume he certainly is in your circle for sure.

057Um so I would entertain a motion to go ahead and approve Matt's application for the budget committee. I move that we approve Matt. Okay. >> Would you? >> I'll second. >> Excellent. Any other discussion? >> Just as a note of discussion, since I don't have the application in front of me, I will not be voting, but that doesn't mean that I don't think he's going to do a great job. >> And I I apologize. We Jennifer and I discussed this. This was definitely a late ad, but I don't want to wait a whole another month uh because we've already delayed this multiple times. So, but I certainly respect that since we didn't get you a copy of that. Uh okay. So with that, we'll go ahead and go to a vote. All those in favor

058of appointing Matt to our budget committee. All right. Okay. So it's three, one extension and one absence. So that should pass with our forum today. Okay. Excellent. And >> do we also have to approve the calendar? >> Yes. So that's the next thing we're going to go into. >> So I um put together the draft calendar and any discussion is welcome for the dates on here. We usually start early with an information session and that's what I planned for February. And that's basically just budget process and um information about how the budget is how it functions. It's not anything to do with the next year's budget. It's more just budget committee, what they do and everything. Um and then the rest of it, we have two meetings for budget work session. The second one only

059if necessary and then um the official budget meetings in May. Also the second one's only if necessary. So, uh, if those dates work, hopefully. I did a few of them selfishly towards the end because it's baseball season and Thursdays are baseball games. So, senior year baseball season, I didn't want to miss any more than I have to. [laughter] >> My only question is with the budget, with the way that the legislative session is rolling, it doesn't start till the very end of February, right? >> Uh, no, it starts early February. >> Early February. Okay. >> And it's a short session. >> It is a short session. Well, so then I guess my question might be because I was thinking sometimes I had in my mind it wasn't starting till the end of February. Yeah. >>

060And with that March 5th first, but that's the work session, not necessarily, >> right? I won't have a budget ready for you at the March 5th. We can talk about um kind of the outline of it, but I won't have a ready. It won't be ready for publication until May. >> So yeah. >> Right. So my my point was that we weren't going to even know what we were working with. Well, that's the reality of what we [laughter] >> have. We can have some um >> last minute >> scenarios. Yeah, multi scenarios to look at. >> Jennifer, my request when you I assume you'll send this out to both once it's approved to the board and the budget committee members. >> I don't quite know. So, excuse me if this is nitpicking, but the formatting.

061Um, so I don't you've got the first thing bolded there, the adoption of budget calendar. The next one is not, which is a meeting. I guess we just press make the bold ones the meetings. >> Okay. And then everything else is more justformational because then when I go through this then I know those are the ones I got to pull out of my calendar. >> So that would be >> exactly which >> what yeah and and some of these are you know the board meetings uh which the budget committee is invited to but they don't really have to be here that they're always welcome to come and you know chime in or watch us go through that but it's obviously the ones they need to be at budget communities and so and of course the

062board is at all of those. Okay. Uh, can we get a motion to approve the unless >> there's been a second? All right, Aaron, any input? >> Aaron Dutch? >> Nope. I'm ready to vote. >> Okay. All those in favor? I >> I Nothing. Excellent. Moving on. Thank you, Jennifer. >> Yeah. Thank you. >> Oh. Um, PA, um, would you like to do a report out? >> I'd love to. Okay. >> Well, sorry I was late. >> It's all right. >> We won't scope. >> Appreciate it. Thank you for coming back to me. I was afraid I'd really miss my time. >> Um uh we're we're doing okay. Okay. Um, still just um, you know, uh, going to the safety sessions, trying to get a good feel for that, encouraging people to go participate um,

063and maintain and continue that discussion and work on that with the district. Um, and there's been a lot of questions. We've been working closely with Susan about the new rubric. um and are looking forward to some more discussions and trainings on the new 5D um evaluation system as well as uh a updated evaluation handbook. >> This is the licensed evaluation system. We're updating the scoring cor the scoring guide and going to a different model. Sorry to interrupt. No. um uh and and been working through that in in some trainings with um staff at each of the different schools. So that's what it references is our our staff evaluation system in >> Hano. Um and uh that's about it. Otherwise, we're doing okay. I won't be here much longer. This will be my last board meeting,

064by the way. >> Good work. >> Because uh you know, >> Wow. There you go. Okay. Well, best of luck with that. >> Thank you. Is this your first? >> Yep. >> Yeah. Excellent. Very excited. Uh rubric. Is this the accountability or is this the >> No, this this is a different We've had um scoring criteria when we go through the evaluation process with our licensed staff. >> Oh, that's the So, the was regarding the license. Okay. I was assuming it was a student rubric. Okay. >> We're shifting Yep. um shifting over to something that we feel is a little bit more um appropriate than what we adopted however many years ago. Um but with anything like that, there's growing pains. Sure. So, >> Sure. >> Okay. Thank you for joining us. >> Um all

065right, moving on to item number three, strategy and discussion. Uh the Benton County legislative breakfast. Um so this is an opportunity for uh community leaders uh school board, city councils uh to meet with um and county legislators to meet with our local state legislators um right the state legislators come to and the county the county board of commissioners to talk about >> you know crucial legislative topics. Clearly this year will be budgeting I imagine be a big deal. Um, so I just want to make you you should all have gotten personal invites to these as board members, but um you uh I just want to point out this be the kind of day I would definitely want to attend. I am taking boy scouts on a snow camp out that first uh sat at the

066the 24th. Trust me, I would much rather go to this two-hour legislative breakfast than a weekend of snow camping. But uh so hopefully someone else Aaron >> Yeah, I and I saw that I would be able to go but I have whole place to Saturday morning. >> Okay. >> All right. So just be advised uh >> I go. >> Okay, great. So super there, but it would be nice to have one board member. Yeah, >> I also have another this is just happened to be the weekend of my uh scout outings. Um but the 14th I think I probably make that we would just do our outing a little later in the day. But um anyway, just want to call that to everyone's attention. great to have us representative and you know to push on

067our legislators when it comes to uh school funding. >> Yeah. I will I will say I'm also unavailable on the Saturday morning unfortunately. Um but I yeah there are other board members. >> Okay. >> Besides yourself >> well I can hope for a blizzard and >> support you in your attendance. >> Yeah. I can hope for a blizzard then the snow camp that will be canceled. But uh yeah I got 10 boys that are pretty excited about so >> well that's fun for them. >> Yes. Fun for them for sure. An emphasis on them. All right, moving on. Um, board meeting schedule. Um, so, um, I brought this up as well as Susan. Uh, right now our current default is we meet on the second Thursday. I know from both Jennifer and Susan's standpoint, a

068little later in the month is is better give them more time for reports. It actually aligns better with some personal comments I have. Um, so I we just want to open that up. Um, if it just doesn't work and this is the best time, so be it. But we uh and yeah um and so Ryan, do you guys did you and Sandy have conflict on the third Thursday? >> Yep. Is that 4? >> Yeah. Is it Thursdays or Wednesday? >> Yeah, there's Thursdays because I had Boy Scouts on Wednesdays and the Dallases and they were always they was always scouts because or they think Thursdays. >> Yeah. I'm not sure about Wednesdays. Yeah. Do you think it might be? Okay. Yeah, that'd be great. She's up for um because that would be better for you

069folks the third Thursday, right? >> We can make it, but it just it it just Jennifer, it's just tight for a while. The financial >> especially when the first third the when it's really the first Thursday. >> Yeah. Well, it really the first third Wednesdays. Okay. So, are we okay to move the board meetings to the third grade to the states? >> I'm fine with that. The uh main reason we had moved it to the second was that often the 15th of the month is a deadline that we have to meet for decision- making. It happens two or three times a year um like March 15th is the the main big cut off for um contracts and things like that. And so that was the reason we had moved it initially from the 3rd to

070the second. But we can just hold a special board meeting rather than inconveniencing the entire business team. I would rather do that and make it easier to get those reports pulled. And March will be because I I had noted if we move it then um >> Oh, is that a >> we'll either have to do a special meeting because and the second Tuesday in March is before the deadline for uh needing to make sure we look at u renewal and non-renewal of our licensed staff. And if we move it to the third Thursday, um we'll either have to approve it in February or have a special opportunity just to do that. >> Um okay. Well, maybe March is the exception if we if that, you know, that's just the the one >> or that's something

071we can add to the we know it's coming, but we just add it to the early enough. Yeah, >> it's something I mean it's it's it's nicer if we have more time to be able to make sure that we can >> have all the deck up in the row. But >> so let's I think it's it's fine as long as we give a couple weeks notice. If we shift one meeting of the whole year to a different time, that's fine as long as we get pocket notice. >> Is the third Thursday of March fall on spring break? >> No. No. Okay. But if that doesn't meet the deadline, then we'd have to move anything. So >> yeah, if if we chose to move to the third, we could move to the third for February, April,

072May and just keep if we could keep the March one the same on the second. Jennifer, am I hijacking you? >> No, I have the uh budget meetings scheduled around that anyways. >> Okay. So that would still work. Yeah, I confess I did. Okay, so let's plan on that. to vote on that, do we? >> I don't think so. I mean, we can um we'll go ahead and do that just so make it official. So, I'll take a motion. >> Quick question. Does that work for our student reps? >> Uh, rightly. No. >> Well, there's a reason we have two of you. You both don't have to be here. That was literally the point is if one can't, the other one can't. >> Yeah, you can. It's not an obligation. We would like your ASB

073representative to be here, too, but that's another conversation. >> Yep. I'll have that. >> Uh invited them to breakfast, the legislative breakfast. >> Um, okay. I I will take a motion to go ahead and move our board our standard board meetings to the third Thursday of the month. >> I so move. >> Second. >> Ry second. All right, John Aaron. Thank you. And with the exception of March, we'll keep March on the second Thursday just because of this deadline. Yep. >> Okay. All those in favor? >> I >> Great. Thank you very much. That helps. Okay. Moving on. um the local option levy equalization grant. >> Yeah. Um Tom has heard more about this than he probably wants to. >> Can I give it the go? >> Yeah. >> Uh so uh we of course

074in PH now for 15 years I think have had the uh a local option where the voters tax themselves to get operating money. Not bond money to build buildings but operating money. We get about $500,000 from our own operating. by getting that close. >> Last year was over 800. >> Oh jeez. Back in my day it was we we only got like 460. So that's phenomenal that we've got that much more coming in. >> In you know uh less economically advantaged uh uh districts. Uh the state has a matching grant. So you have some districts like Corvalis like Lake like Lake like Lake like Lake like Lake like Lake like Eligo that have high property values. Districts like ours have lower property values. So the district has a matching fund for this uh for this

075levy. Um and we've been getting that since we first got the uh levy 12 some years ago. Um with the budget cuts, it has been made clear the pending impending budget cuts. Uh the legislature is threatening to take away this year's equalization grant matching grant. Um that would mean cutting $600,000 out of this year's budget. Uh and but not knowing that until you know the next several weeks. And so we wouldn't be taking $600,000 out of a annual budget. We'd be taking $600,000 out of the last five, six months, four, five months of the year. So you have to take 600,000 out of a third of the budget. Um, we've already hired teachers, we've already committed their contracts, etc. Um, there's very limited amounts of things we can do. It' be very painful. Cutting school

076days or radically reducing staff in a very sudden way uh uh would be the only way out of this. So, the superintendent um and other boards um are pushing aggressively back on the legislature. They're going to take this away next year. That's bad enough, but to take it away this year would be truly and completely devastating. Um so there is a letter circulating um for uh uh the board uh boards to um acknowledge to say uh or basically push this that say you know we really can not afford this cut back this year um and please do everything legislature that you can to avoid that and but we're not actually approving the letter tonight right >> no it's it's the the letter is actually gone okay >> or I mean it was it was to

077go today at noon but >> so it has my name on as board chair but it wasn't doesn't have the weight of the board. >> Yeah. The idea was really to be able we pushed this from a superintendent level um to be able to say this can't happen. Um and and you know, please think about it because for some of us it is it's a huge detriment and uh so the school administrator association um has worked with us the six represented school districts and we've crafted together um the letter that will go was to go today or excuse me tomorrow. It'll go tomorrow to um the the the chairs the co-chairs of the Ways and Means Committee um the co-chairs of the House and Senate and the legislators representing each of the districts, each of

078the six districts involved in the process. Um I've had a chance to reach out to our legislators ahead to be able to provide um advanced information to them at the legislative session we were at at the ESB. that was raised um and said you it you just um >> You can't do it to us. um in a current year of of what it is we're going with. And you know, like Jennifer said, we got $844,599 last year. We budgeted she budgeted um 600,000 whereas there are some of these other districts that got $214,000 that they budgeted 214,000 for this year. Um, so it's um uh it it's going to be it would be a huge detriment. >> But you can't Tom mentioned cut school days. You can't cut school days either because you have to

079have certain number of days. >> We we would have to um we have to get approval from all the associations to cut days because we can do furlow days as a budget reduction >> um if we need to. Um but there's got to be agreement. Um and and then it would be if we lose the instructional time, it's a waiver to the state to say for these reasons we're not going to get the instructional hours you need. >> It's bad for the staff, it's bad for the kids. Um >> so that just to clarify, so first of all, we well used to be I don't know, we we typically have more instructional hours than they're statemandated. >> We do, but not by >> not seven days where not seven days. Yeah, maybe a day or

080so. Right. And so we had some margin in there. When this has happened in the past, you know, post 2008, the governor or I assume it was the governor, the state legislature, you know, reduced the number of requirements or our requirements, um, school day requirements because of the the budget shortfall. So, that's a likely scenario. >> The contract the way it used to be is under certain circumstances, uh, the, you know, the district the district really made the choice that we had to cut school days. it didn't require uh PA or OCA's U buy off. It was when there it was when we had a budget and then the budget was cut midyear. These kind of things are after certain revenue projections. Um and so is that still the case? >> They just have to

081go back and take a look at what the current language. >> So anyway, the point is where there in some circumstances absolutely if we change a number of days the teachers definitely need to weigh in. There are there have been in the past circumstances where if we're just our hands are tied, they may not have input on it. I I Cutting school days is terrible, terrible, terrible scenario. Um, and I sure as heck hope we don't have to go there. Um, but if this happens, frankly, it is there is not going to be many other options. So, so this is >> letter is going out tomorrow. >> Yeah. >> And um and then we looking forward like going into budget. I mean, we all but assume that this will be >> for for next year.

082um uh we're going to really need to I mean in the in budget prep for next year, we're really going to have to have conversations about it, especially if they're leaning towards making a decision that okay, we'll we'll give you one year but not the other. Um and our hope is that they would say um we're not going to take it away from you um at all. That would be lovely, >> you know, which which would be ideal, but we've already talked about, you know, for reasons of, you know, we do we start now to be able to say no. Um, you know, we're stopping all non-essential expenses. We've talked about what could we do, which we don't want to do with contingency, what would it mean for a technology budget, what would it mean

083for instructional materials? I mean, so we're trying to find um any and all possibilities in permutation about what we might be able to do. >> Can we save one hour? >> Yeah. >> And in theory, because of that's like the shortened session, it should be like beginning of March, right? >> Okay. Um so >> good job. >> Thank you. By the way, I was gonna ask if I got most of that, right? Okay. So that no action there just uh unfortunately rub and doom update. All right, keeping us on track here. Any update on the pool? >> Yep, I do. And I just didn't have it written today. No problem. >> Um but it's good news. Um we are excited that our initial work is nearing readiness. U we do have uh estimated uh dollar

084amounts. Um, >> this is the filter replacement >> for the the filter replacements and the chemical controller um from a group called Strong Refuge Pool. And right now what we're waiting on is we're completing an application for a plan review um to Oregon Health Authority that if you're going to build or change or whatever a public swimming pool or there's a couple other things attached to that. The title is really long. um which which what they were asking for the other day is we've had maps out to take a look at what are the pump numbers, you know, and things like that. It's kind of like, oh god, where are we finding? So, um we're just digging into the weeds to make sure we have all the information to fill out appropriately for that um

085application. And once that application is approved, we will get the filters in there. And this this part of the project is really once you get the filters in and get them set up and everything aligned um we could probably do it in a day to be able to make the transition um from old to new and not have to do mega long-term closure to be able to make that happen. So, it's exciting that we're to this place right now and and we're ready um to really look at being able to move forward and do some good things. >> Great. So, the work actually is hoping to start on what time? >> We just have to we I don't know what the um >> I think Eugenia mentioned that they were could be ready to go

086early February to start the work. >> Early. Yeah. >> All right. Uh the next steps preschool. >> Um and the reason I put this in here is next steps is um I figured if anybody's going to get calls, it's going to be our board. Um to be able to say um why is Next Steps not offering a program in the winter? and so really wanted to put it out there because we've worked very hard uh to be able to uh do our best to be able to partner appropriately with um strengthening rural families. So strengthening rural families like I say from 201617 they have done a preschool um in our community and over the last eight years I would say it's really become connected at Clemen's Primary School um there's a lot of of joining

087of forces um in terms of instructional materials and avenues students get to know the school all those other kinds of things which is a real benefit benefit for us. Um, and so I put in the report that we had that the numbers of students. So they started this year with 34 students in the fall. There's no winter programming. They're not sure about the spring. Last year they had 35, 23, 24. They had 23 and it was a partially shortened year. Um when we look at it, we have had over the past and when we look to years ahead of that uh times when the district has has really afforded a fair amount of money to the preschool program and we're just not in that kind of place anymore where we can fund and there's differences

088of opinion between different people. um we don't get money in the state school fund for students who are preschoolers. And so if we put more money to the preschool and end up needing to cut one of our K12 staff members, um it's going to be an uproar potentially because we're we're supporting a program for students that we don't receive money for at the expense of something for students that we do receive for. Now, there are other superintendents and other setups that will say, um, I'm paying for the future And so I will um I'll take that risk and pay that forward and because I I know what I might get out of that into the future. So you know that's that's the conundrum and the difference. Um uh I believe in preschool um very strongly

089and I hate to not have it but I also feel strongly that we can't do it on the backs of the district um to be able to um support the whole >> and have we have we ever other than I mean we give them use of the building and those kind of things but we've never written a check to support the preschool program. >> Yeah, we do. >> Yeah, we have. And what >> um we >> I I guess I do know that we talked about that last time. >> Yeah. >> What is it? What is the number for last for last year? This year we're not right. >> This year we budgeted 10,000,000. >> Last year we budgeted 10,000. >> 2324 we didn't pay anything. Um here >> in in 2223 the district put

090forward almost $17,000 but there was a $33,730 leftover pocket of money. The kindergarten partnership and innovation comes from the um the department of early learning and care and so it is the early learning hub group and so they give money in this kindergarten partnership and innovation. Um, and that money we have given directly to strengthening rural families because they operate our program. So, we don't keep that. We've given it straight to them. And then what we've paid in addition, well, if there's money left over from other districts out of the KPI funds, um, districts can apply for it because our early learning hub here says we're not going to send any money back. If we've got money in the pot, we're going to give it to people. And so as you see in 2223 there

091was a quite a wad of of KPI money that was unspent um that was able to be claimed for strengthening rural families. So had had there not been that money in the kindergarten partnership and innovation then you know we're looking at close to a $50,000 potential bill to the district um in that particular year. So um that was kind of at a time when we said we got to start watching out for what we're doing. Um >> so so and this was what I was 10,000 is not a huge number. >> No. Right. I mean it is not >> very significant in our broader budget. >> Absolutely. Um, but you're taking a position given the cuts that we're about to I mean that we could see this year with the equalization grant being taken away,

092matching funds being taken away and certainly next year. Um, you're advocating we you wouldn't support this next year at all. >> Um, you know, and that's why I wanted to bring it forward because the $10,000 felt like a a level of support to be able to say we're in it with you. >> Um, that seemed to be reasonable. Um the other thing that we continue to have conversations about is um the next steps program is operated free to all participants. We've talked about um a fee for service. That's not the choice of strengthening rural families of what they want to do. Um and and we can't we can't change that or influence it. Um also in the 2223 school year, their board doubled the enrollment in the program. So what we saw is $40,000 bills.

093um all of a sudden become $80,000 bills in the course of a year. And so and and and they've not moved to do that. Well, I struggle with that because it's kind of like, well, if we have more or if we have less students in preschool, is that a good thing? No. I mean, so it's it's it's that whole conundrum about um you know, where do you put your limited resources? The other part we know is that strengthening rural families, the grants that they have been able to obtain in the past, um there are multiple more people asking for those grant funds. Um so they're less likely to get them and so they're struggling to be able to do their fundraising as well. And then early learning funds are just getting cut left and right.

094So, um, one of the things that we've done, um, they sent strengthening rural families sent out their campaign letter, um, in December and, um, thanks to the work of of Abby Couture, the principal at Clemens, she crafted and we've been working together on a letter from the Fulma School District, um, that just encourages their goodness um, and saying we endorse their work. It's strengthening rural fam rural families program. So the money needs to go to them. Um but it's really about how can we help them um also without feeling like we've got to pick up more and more and more when things could get tighter and tighter and tighter. >> Um first of all, do we charge them for the use of the facility? >> 250 bucks a month. >> Yeah. Okay. Um, but I

095guess that's a few thousand across the year. So, like each end of the 10,000 we give them, right? So, we're kind of paying out getting it right back, some of it right back. But, um, but I I what I don't follow is we give them 10,000, but then you say they want to bill us for 40 to you said 80,000. I mean, >> when we went back to So, if you look at 2022 23, they got a little bit in in the the KPI funding, right? um we put in that almost 17,000, but if they would not have received that 33,730 of extra KPI money, the expectation was the district would support this because they had no other funds from strengthening rural families to do it. And so that's when we said we've really got

096to drop back to what we believe we can afford um to to be a team player and to be supportive, >> I think. >> But not >> Yeah. It's not it's not a blank check. >> No. Um and I so to me at minimum the agreement would be look this is a basically a grant that you know strengthening royal family administers and if other funding sources dry up it doesn't mean they just get to assume we're going to cover this is purely a here's what what we are providing and you have to work within that and if it's goes beyond they're have to make the difficult decision what >> and they know that now we're I mean we're over the last two years we're all in the same camp. Um, I went and talked to

097Paul Smith and and about um, presenting this to the board um, from the standpoint of being able to say our board members are going to be the ones that are going to get questions about why it isn't running. And I want to be able to be really upfront and forthright and to be able to say we support them. We support their their efforts as fundraisers to be able to get money for the program. We will help them in multiple ways. Um, you know, of whatever we can. Uh but we just can't. >> So my my take would be uh you know if when we're looking at budgeting we hold it at 10,000 on that agreement that that's then assuming they can offer a program. They can offer a program >> you know preschool program then

098we we get that back. I mean it's not just strengthening real family funding. It's for that program. And if that doesn't cover it then they either have to find a way to cover it or they they don't run the program. They refund us or we don't write the check to them whatever. Right? If we get into budgeting and that 10,000 is a make or break for some other critical program that's you know K12 then this would you would have to look at just dropping the 10K even. >> What >> where do their expenses originate? I'm thinking back to my kids if it was a half day program with a one instructor and a volunteer. Um >> it's a full day program. >> Is it full day now? Okay. >> But it's not every day. The

099kids, they've got they've got a morning session. >> Morning session. >> I'm looking at you because you know better than I do because you live in that school. >> Yeah, they have a morning session and afternoon session that that happen every other day and they have two teachers. Um, and I think since I've been at Clemens, they've had two teachers, Miss Bennett and Michelle. Um, and uh, to my knowledge, Michelle has not ever been a volunteer. She's been a a higher teacher. Yeah, there's two paid staff >> and they both That's it right there. >> Yeah. And we hired Miss Bennett and uh Miss Shell and now Miss Nelson each. >> Oh, I was I was having such a hard time seeing her saying Michelle like that's >> Laura. Yeah, I knew who it was.

100>> Yeah. Yeah. Sarah Nelson. Um, and uh just it's it's an awesome program and uh if you've ever been in a kindergarten classroom, uh you know what an intense environment it can be. And I'll tell you in the first week of school, you can tell which students have had access to preschool and which students have not. And it is um kindergarten is really hard. If you haven't been in a kindergarten classroom in a decade, please go see what kindergarten is like. It's really, really hard. And, uh, preschool is is very important. So, um, you know, we have an awesome staff and, um, and it's great. I understand restrictions and things like that, but I can't tell you how thankful I am for Surf and not only next steps that they provide, but all of the

101services they provide to our families in the district, including early learning. that's not prek. Um, but for babies and children, um, they do a three-fix class and they do parenting classes. Um, and all in our building that familiarizes the community early on with our school. It's it's extremely valuable. >> Yeah. >> The the three rifics and the parent stuff, those with different funding streams and sources will continue. >> Yeah, I understand completely. I >> But we're just going to put a little >> But but I agree. They do great stuff. You don't need to convince me that I wish they could fully fund a preschool program for every kid just coming into the district because I am eminently I mean that evidence is you know forget the anecdotal the actual research shows how unbelievably I

102mean right we've been knowing this for a couple of decades now that early childhood development is it will predict decades of failure or success for students >> well three or four years ago when Abby and company put together a plan for actually it was longer ago than that they put together um a five-year plan that would have been about three or four years ago. And at that point, the fifth year was was planned to be universal preschool for all >> and you know it it's four years later it's it's not a reality still. So this is educational funding in Oregon nationwide as well as largely in Oregon. Um, okay. So, anyway, that's my take other, you know, in terms of if we can find a way at least to continue to provide the 10,000. Um,

103but, uh, you know, if we have to have serious discussion about that, we'll have to have serious discussion about that. Any counter opinions out there? >> I agree. It's a good bummer. My kids are in it. >> Yeah. >> I'm thinking though one teacher before then and somebody from lobster val went through my kids. Yeah. Yeah, that was LB. She they were at independent school for a while. That's what my brother went. >> And then she moved to Clemens. Yeah. Yeah. Anyway, >> long retired. >> I I guess I also would like to just I what Miss Crane said is incredibly true and I think it's a travesty that our education system doesn't start at a much younger age and is funded appropriately. And unfortunately, we aren't going to solve that problem in this room

104or within our budget, no matter how much we would like to. Yep. I think it's I feel really strongly that anything we can do to support this preschool program or any preschool program within our school district will pay dividends. So, I would love to be able to find that wiggle room in the budget. I just am having a hard time seeing the reality of that, unfortunately. Um, so I agree with Tom and that anything that we can do to continue to provide the baseline of that $10,000, um, that program is invaluable. I think it's incredibly important, especially to Mrs. Crane's point to the children who otherwise would not have any access to preschool. and within it while it is not our responsibility as the homeless school district in like law I think that it's a

105it's a disservice disservice to our community >> do appreciate what you shared about uh how challenging kindergarten [clears throat] must be now because I I've heard that you know that's that's school districtwide students become more and more challenging in the last five to 10 years and the kindergarten level is probably Yeah. So, >> you love >> Yeah. Well, of course I No, I totally get that. But it doesn't mean you don't want to occasionally throw them across the room, you know. So, >> for 60 minutes a day, 90 minutes a day for a 5-year-old is >> a lot. Yeah, it's a lot. I totally get it. >> Totally get it. Y >> Anyway, God bless you for what you do for them and for our district. >> Okay, moving on. >> We are definitely uh

106a little bit behind here. Um just the um the rights of undocumented students resolutions. These are previous resolutions. Susan, I think you were just bringing them forward as a reminder given that more and more um ICE actions are happening in our broader community. >> Is there any questions >> concerned about those? We could certainly revisit those, but they seem very uh >> Yeah, that's the only reason I put it out there was just to be able to um continue to raise awareness and let people know that yes, we did um approve some things, put some stuff in place. Um, we've had a parent meeting. Um, we had a a a winter celebration for families. Um, and and we had some things in place to be able to make sure that if there were was a

107nice presence, what would we do? Um, and I had a chance to meet with the police chief that basically said unless there's um fisticuffs and people getting in in um in harm's way, there's not a lot that we can do um in terms of being able to intervene. And so, but it was nice to feel like we could engage in those conversations even though they weren't the answers we wanted. Um, but to be able to do the best we can to support our families and um, and that's what we want to keep doing is is supporting families and kids. >> And as far as like dissemination of this resolution within staff and and teachers, this is all I assume that they've all read and seen this know where their support system. >> It's all out

108there. The basic premise is um if somebody tries to to breach a school um Kelsey and I are the two that will come and you know make sure that with they've got to have appropriate credentials, appropriate need to be able to um have access and or we're we're not going to and a opportunity to connect with legal counsel and we're not going to allow. Um so um >> no I think it does an excellent job of articulating what the limits are and our mechanisms for um you know upholding those limits and knowing that they're those limits aren't endless right I mean eventually um immigration can get into the building if they follow the right protocol but that's the whole point of this is to make sure they got follow the right protocol >> well if

109they're waiting at bus stops and you know which is some of the things that that other communities are seeing >> um that's just there's not a lot that you can do within that but we want to support in whatever way we can. >> Okay, let's see other questions. Um the FL community visioning. So uh this is something I've been starting to um connect with. So this is being driven out of the city but it's very clearly not a uh city uh um focused initiative. It's a true community visioning. This is all about they're calling it FIT 2050. What does Fment want to look like um you know in 2050? Um uh this so includes obviously the city um but also uh the fire department and even the county intersects with us um of course the

110school district um all the nonprofits um even businesses um chamber rotary those kind of places. Um so it is about setting a grand vision for FM again for the next 25 years or beyond. Um they are having this kickoff event uh next Thursday evening. Um I think all you board members might have gotten a personal invitation from our mayor. Um this >> Yeah, I'll send you some stuff. >> Um it it's at 7 o'clock uh on the 15th, a week from today. Um fortunately I will be down in California. So I'm disappointed because it's supposed to be this this is by the way not a planning session. This is literally a celebration. They're going to have lunch and cookies and giveaway prizes and >> at the Scout Lodge, 7 o'clock on the 15th at the

111Scout Lodge. So, encourage you to attend. Um I plan on joining the planning effort. They're going to meet um I don't know if it's every week or every other week through, you know, the next four to six months um for this initiative. I'm just opening that up. If there's other board members who are interested, you can please let me know. It will be a commitment. And of course as a minimum I would you know just be the liazison and representative back and forth but I'm interested in and willing to do it but we could certainly have more than one of us if there's so so if there's that desire but but please everyone and anyone who can make it to the kickoff do attend because at this point I am out of town questions on

112that. Okay great. All right the big topic here are our district objectives. Um, uh, I sent an email directly to folks and then you'll also see them in your board packet. Um, >> I thought you did a great job. >> Thank you. It's always a little tricky to try to boil down, you know, um, uh, and this was Susan and I for sure. We sat down and uh, you know, tried to narrow it down. um and it did a little bit of clean up the language but frankly I think we did a uh a pretty good job in the board meeting excel so there wasn't a lot of that it's really more just uh kind of structuring it a little you know more clearly but is there any inputs or >> I have one thing

113not really is how the the possible strategies I was thinking about your postgraduation trying to get like one day one year you don't really have you're not I don't know how good a success rate there's going to be but I'm wondering that could be a high school type thing where a junior or senior reaches out to each of those kids because they may have more insight for the kids like hey I wish I would have done this. So I thought better ra better ra better ra better ra better ra better ra better rather than the teacher reaching out it might be a good way for somebody either junior or senior that every student could pair up with a kid trying to contact them six months you could the senior could have a kid two year

114one or two years back that they already know right that's going to be scheduled I think there might be more response than a teacher reaching out >> we started talking about um you know what possibilities are and what the return rate would be because we'd have to get home emails or personal emails for to be able to do that. And then it was kind of like can we just do a blanket send out from the school. Um but the we're open to being able to say what would be a good way to do it. So um >> okay that's that's definitely falls on the strategy list. Um possible strategies Ryan. So I'm going to add that to the documentary considering having each graduate uh assigned to a under underassman. >> Yeah. uh to connect with

115after six months and share, you know, what they wish they had known or done or something like that. >> I think that actually be really cool. That would be a really good thing to do, especially like cuz I feel like as an underassman, it's very much like an unknown kind of thing. Like even sophomore year, it's just kind of like like you kind of don't have a gist of what high school really means yet or like what it's setting you up for. So, I think that would be really helpful to get like a running start into life after high school or even like starting in middle school. >> Is there a buddy system in place at all? Like when from incoming freshman have like an upper classman that >> I don't think so. >> Not

116every not really. >> The the link crew thing was back in the day. >> Yeah. And the link crew is not not happening. they they've um uh made that more of a um students who >> you just need support to be able to do the transition. So >> it might also help students get more involved in things. So it would be a very good thing. >> So here's here here's how I captured it. And this can't really lead up to the staff, but Ryan, consider having each graduate assigned to an underassman to share their six-month post-graduation experience and what advice they would share for their rem for that other student's remaining time to high school. >> Yeah. Cool. >> Okay. Um so basically, uh we kept all the objectives with the exception of one. There

117was the one around, um just building team collaboration. Um Susan's sense was we're on a good track there and given that we're trying to limit the number didn't feel that surface to the top. Um all of these are quite significant. Um there also is the issue that if they are going to require additional staffing or funding, we're going to hit the wall on that. So we'll have to think through that. But there is a lot of this that could be done with you know just changing priorities or how we um like you know the year end handoffs and whatnot. Um, so if we're good with this, we would adopt uh these and turn them over to Susan for um uh to work start working with her staff and for them to flush out more, you

118know, some of the strategies and then the metrics and she mentioned to me today that they're already the staff her admin team already starting to think about some of the different metrics. Most of these were just my initial proposals really a brainstorming list and again that's why I put them at the top. possible strategies, possible metrics. Those two columns really should come from the staff. >> I only had one other question on this. We're basically using this as a guide for evaluation as kind >> for Susan. Absolutely. Yeah. >> So, do we need to somehow identify starting marks so that we have we can grab this a year from now, two years from now and say here's where we here's where we >> the starting should be now. I think it's really more about you

119know uh uh milestones and completions. But is this a board thing or just because if somebody grabs this three years from now? >> Yeah. >> Well, I hope is this is really I as I put in the email this is the rest of this year and because we're so late this year and these are quite significant I think it's through next year, right? And maybe some of them have to be a multif figure beyond that but but we want to start seeing progress in this next 36 months basically. But I guess I'm just after I start something who I don't know who comes up with this so that >> Susan come back to us in a year and say hey these objective this is where we were then I guess maybe that falls on Susan

120is identifying where we are now. >> Correct. Exactly. Absolutely. Absolutely. So the plan going forward if we if we adopt these my plan would be uh every board meeting we would probably reserve 20 to 30 minutes um and we would uh on a rotating basis pick one or two of these to talk about in that board meeting. So, you know, we're not going to put this on the shelf and wait a year to see, well, what have you done, Susan? It's, you know, and and there be maybe some that are more pertinent at this particular board meeting. So, that's what we've prioritized. But my hope would be over the course of three or four months, we've gone through the whole list and then we would start again. Um, that makes sense. >> Yeah. >> My

121only question was about the the very bottom one, those four school foundations. >> Yes. Um, >> so you notice I assigned that to us as a board, not to Yeah. >> So, I assigned that to you personally. >> Great. Okay. Love that responsibility for me. >> Yes. Uh so is that you want to get into that? >> I mean I just was >> Yeah. So um yeah. So I'm so I'm willing to start being the point on this at least get my thoughts. I just a quick side is I think we did talk about in a work session. I'm actually on the board. I'm the treasur of what's known as the alum performing arts benefit fund. Think of it as like the booster club um for sports, but this is for the performing arts and

122all the schools K12. Um, and we've raised an endowment. Um, depending on how the market did this year, we're probably going to be close to $350,000 in our endowment. And we give out 4% of that every year. Um, that's the kind of thing I think we're looking at here. And whether it's an endowment or just, you know, we we get annual donations and then the district gets to decide. I mean, that's what we would go work with. Phomoth. Susan's already started this conversation. And the Phumoth Community Foundation, I should step back again. the performing arts benefit fund that I'm on that 350,000 the we don't manage that the community foundation manages it on our behalf because that's what they do they have the endowment funds and they manage so I don't do I don't do

123stock trades I don't do forecasting I don't do you know risk analysis they manage all that for us and they just tell us what the balance is and you know we we put more money in each year um uh and then you know they tell us the balance at the end of the year so Susan's already started that conversation with uh PCF community foundation and we would basically and they they seem very amendable for this and we basically say yes we want to create a PM schools foundation and I'm my only concern is we may want to pick a different name because Poma Community Foundation and Pomouth schools foundation sound a little too much to alike so we may pick a whole different kind of name that just so there's not that confusion but the

124idea would be um we would just literally at first just start a fund we could just even solicit you know a handful of people to put a little money in there just to get the ball rolling and then we can start talking about you know do we do a annual uh fundraising campaign. Do we do fundraising? You know, a fundraising event for example. Um but at least just to get a the structure in place uh and then b maybe some seed money just to get it moving uh would be what I would propose. >> One more question. So I like the idea of doing this at a meeting because then this actually feels like we're involved in doing something versus sitting here. >> But what are we taking out of >> because you're saying 20

125to 30 minutes to this. >> Yeah. Well, you know, we already get behind. So if we add that so I yeah so I uh the fair very fair point uh the one thing is I mentioned this with the Bethl school district the way they do this is uh every three months their regular board meetings a work session like we did in December so that is one option we just every three months we just focus on objectives the other thing is frankly we just get much uh more focused in our meetings and a lot of things that Susan you know puts on the agenda we we just force to communication um and we don't you don't have a verbal presentation here. Um so I think there's a couple of different models. Um Susan I can start

126talking to what actions there >> whatever. >> Yeah. >> Well and I guess like the the um financial report and a superintendence report we could probably get shortened to action items or key things >> we get in the packet we get like >> the actual anything that's >> well that kind of thing. That's exactly what I wanted to work is this really as you noted right this really is what we should be doing. >> Yeah. We could we could shorten those other things. >> Exactly. Okay. That would be the idea. Yeah. As you know, my my commitment is always to try to keep these meetings to two hours. Um as I committed last time, if we get to that 9:00 and we still aren't done, this happened last time, we would take a little vote.

127Do we want to stay an extra 10 minutes to finish up or do we just move items? And so I am committed to that. And I think we do need to be focused on objectives and really moving things forward rather than just, you know, checking boxes of of reports and whatnot. Um and uh and the only way to make sure we have time for this is to streamline some of that. No, and I appreciate that because I feel like we we sit here to get information, but we're not doing much as it were. We're this is actually and whether we're doing anything or not, at least we are >> helping we're discussing it and focusing. >> Absolutely. And and because we do have to be careful, right? If you spend so much time on it

128and we just keep adding more, well then, you know, it's the old line. If everything's a priority, then nothing is. And so, you know, that's one that we've got to be careful too is just because we have another great idea. No, we gota if we're going to add something, we got to take something on, right? So, and we can't be whipselling too much either. So, >> so do you want a motion to approve this? >> If we're if if we're good with and what we're really approving is the list of objectives, the strategies and the metrics are really advisory. Um, so we're really adopting that set of of objectives. >> Yeah, the the six superintendent and the one board objective. >> I I move that we approve those objectives. I think you did a great

129job of capturing. We talked about >> I you >> Yeah, I apolog I I I just realized I put in as a placeholder that what the statement did you ever >> I didn't put it back in. >> Okay. So, we'll leave it for that and you we can come back and talk about it. Yeah. >> Add We can't >> Yeah, exactly. So, just a quick side on that there it the the teach the uh teachers union has had uh requests to look at the extra duty stipens. Um there is concern and this actually came up when I was on the board quite a while ago. um that you know they've just kind of become inequitable. Um someone has to do a lot more work for their stipen versus someone else does a lot less work

130for even a bigger stipen or the same stipen etc. And so there has been a desire to look at that. That's not a trivial exercise because it does mean some people will probably be winners and losers in that. Um and so we just got to figure out where that fits in. I just want to acknowledge I probably have a few teachers out there listening. We've heard that. We got to figure out how to make that one happen. the in the past when that was attempted, my recollection was, you know, a lot of people just thought, well, this just means we're going to have more money for stipens. And no, unfortunately, it meant there's going to be some takeaways and some giveaways. Um, and that obviously got >> first looked at two years ago, too. I

131think when I first joined the board, there was a subcommittee. >> Yeah, we did. We did we did some looking and we never got all the way into um what is a stipended thing and what isn't. And um so I mean we got partway through the pieces we needed to do for that but we didn't get all the way through it. >> Um >> so I just know that one's still simmering out there by the way we bring it forth but I just >> it may still happen. It may just not be >> Yeah. Sure. Yeah. Absolutely. It doesn't have to be elevated. >> Yeah. >> But it's not it isn't it is a sticky wicket. There's no question about it. >> Okay. Uh so that was the only one. So that's not on the

132list but yeah. >> Do we have we have a motion? >> Second. >> Okay. And that again is for six uh board six superintendent objectives and the one board objective motion and a second. Uh Erin, any additional comments? >> No, I've been very much in agreement. >> There's a weird echo on my end. I agree with what has been said. >> Excellent. Okay. Yeah, I I I'm proud of this. This was a good discussion last month and I these are really great objectives. They are none of them are trivial. It's definitely and so Susan will have to prioritize and figure out and and at some point come back and say we can't achieve this one for budget reasons or because these others are too. But that is obviously her next big step. And then just

133uh well let's take a vote on this then we'll talk next step. All those in favor of adopting the uh objectives. >> I excel. So that's four nothing. Um, and I do know that we can't count our vote because she's um not chiming in here, but Sandy gave me the thumbs up when she read them last earlier in the week. So, I think she's in support of these. Um, so next steps, we talked about how we will so this is now to Susan to start working with her staff, which I think she's already done to start vetting these and then starting looking at strategies and and metrics. Um, I would obviously drop the first column and we'll create a document that, you know, our working document. Um and so again we'll figure out what our

134review frequency is. And then >> um Ryan back to your point about her evaluation. Yes. Having written been a professional manager for 30 years and written probably you know 300 uh p uh performance evaluations there. To me there are three categories of things you focus on evaluation. And I know there's there's you know state protocols for uh administrators and whatnot but there is uh first of all uh there's two major categories. There's the what was accomplished uh and within that there is the day job as we've talked about just making sure students are getting educated and buses run on time and kids are getting fed and you know the whole running the whole school district. How does Susan do her day job? That's category number one. Subcategory number one call it day. And then the

135other part of how the what she did is the objectives. Did she move the needle forward? Did she achieve some of the objective? So that's those are you know one two subp parts of the evaluation. And then the other part is the how right um does she have a staff that you know trusts and respects her? Does she collaborate well with peers? Does she engage well with the community? Um, the way I always explain that is if you have someone who is great and brilliant at accomplishing a whole bunch of stuff but just POS everybody in the process and bulls bulldo you know bulldozes over everybody not a great situation. And then the reverse is if they've accomplished nothing but everyone loves them and thinks they walk on water and they're great. Also not a

136great situation right they need to be a good balance of being able to get things done and move things forward but also in a way that you know brings people along. So when we get to superintendent evaluation that would be the construct I would bring forward. >> That makes sense. >> Makes sense to me. Good. >> Okay. So we have a set of objectives. Excellent job to the board. Well done. >> Yep. >> Okay. Graduation requirements. >> Yeah, that was um >> and our policy. Moving on to a policy discussion. Sorry. >> Thank you. It's it's the the policy um as we start to enter into uh some differences between what seniors this year are expected to have versus what freshmen this year are expected to have by the time they graduate. We're starting to

137to see some of that gradation. So, this was the opportunity to be able to update the language and the number of credits um that different students need to have in order to graduate. Um and so, uh it's been vetted by both the FHT Academy and Full High School uh to be able to make sure that we're accurate in our our numbers of credits. Um the last page of the document really for me kind of spells out what's in the inside and the guts of it. That really talks about um for a standard diploma. Um this is the number of credits I need based on what class I'm in. And um >> just point out that's actually a separate document in our it is a separate. Well, if you're on the if you're in the agenda

138part yeah just it's two page second there. And so you know what it means for the standard diploma, what's responsible for an honors diploma, a validictorian diploma, and a modified diploma. And so really, it's cleaning this up. One of the things that we're looking at right now that we're going through that may actually be an adjustment, not for this year, um, but we've got, uh, government and civics. Legislatively this year, um, students need to have a civics class. Um, we found two different interpretations from the Department of Education. One that said it needs to be a standalone civics class and the other that said it could be a government class as long as it encompasses government and civic standards, which is the interpretation we took. And when I talked to OD the other day, they

139said, "Oh, no, it has to be standalone." And it's like, wait a minute, you got conflicting pieces of information. So, we're in the conversation now about what does that mean for this year, which is what we've got in this versus what does it mean in terms of its alterations for next year. Uh, personal finance is no longer a considered a social a social science or social studies credit. Um, it's now out on its own. Um, and then, uh, the new standards that are coming in for social sciences will also have something for economics. So, you know, as things change, we're going to need to change and take a look at requirements that may differ dependent upon what class students are in. So, this was our opportunity to try and take a really comprehensive look um

140about making sure our language was was clean and clear. >> And so, the the um the policy itself, not the summary you're showing here, have a bunch of yellow markups, right? Those are coming from >> those are coming from the state. They are those are the impacts and >> and they're also being well and they're they're added based on uh really the requirements from the state. >> Okay. >> So that was why those things it was just those were places that changed and were different. >> Okay. And so first reading we're going to we'll adopt this next month as you're thinking. >> Yeah we can do that. I just wanted to put it out there tonight to get it on our our radar at least for the first thing. >> Okay. But again, most of

141this are just state requirement modifications >> that that and cleaning up our language to be able to make sure that there was agreement from school to school and um >> the certificate of attendance, >> right? And how we were reporting and things like that. So, >> okay, very good. >> Is there any sense of urgency around this? Because we are allowed to pass on a first reading if we choose to vote and pass on the first reading. >> I still think we're okay. Okay. >> Because the the the numbers in the summary are what they have to be. It would just be making sure that everything in the uh the specifics of the policy um um actually line out. So, it's really more of the crosswalk if people wanted to spend time to do it.

142But I believe we still have the opportunity to be able to um engage in the dialogue even if we approve it in February that um will still have us ready for forecasting and the things that we need to do. But thank you >> and in all fairness I I more skimmed through it didn't read through it because of the first reading. So I'll take more time to just make sure it fully drives with my perspective. So um yeah but thank you Erin that's always a good point. >> Very good. Um, okay. So, I'm getting close here. Um, yeah, we're down to the LBL >> local service plan. We approved last year. There have been updates and so the ESD has asked us if we would approve the updated local option or excuse me, local service

143plan. And the changes that are in it, kind of a summary of the changes are just people. So if a superintendent has changed in a district that has been changed the numbers of um student enrollment that has changed to reflect its currency but as far as content of specific services >> or changes within those things and Michelle I'm looking at you to make sure I'm right um those things >> um remain intact and so it's been more it's more about um demographic things than it is about the substance and service. >> Okay. So, that was exactly what I struggle with as I was reading through this is exactly what are we approving? >> Yep. That's why I wanted to ask specifically. >> Okay. >> Um and it was really about we've had some superintendent changes.

144We've had some staff changes. We got some picture changes. >> When you say superintendent, you mean at ESD? You're talking about >> I'm talking about other districts because this represents um uh it represents other districts. So for instance, Candace Candace Child is not at Central L anymore. It's Robins. So they've just made the changes to be able to be and to be reflective of their own staff and staff responsibility. Before there were a number of things, for instance, in the plan that had Steve Martinelli as the overseer and they've spread some wealth out in who the the responsible parties are for that, but it doesn't change the service. >> I don't I don't ever see any of those those names in here. your I mean other than the LD staff but anyway so >> it's

145all listed under like just down below the staff it's just got like the doesn't have >> okay >> oh okay yeah yeah right a little bit anyway um so there there's uh so it I mean it's reallyformational right and then this the other document that you've submitted here um the local service plan agreement. This is extremely high level. This is not us saying here's the tier 2 services we are selecting by any means. This is says we agree that there's tier one and tier two services and we're expecting we plan on taking advantage of them. I mean there's really nothing more. >> Right. >> Okay. I just want to make sure that there's this seems I mean it's a one-page resolution that doesn't articulate anything of exactly what we're because obviously we've already signed up

146for tier one or pardon me tier two services this year we've selected what our tier 2 services are when do we do it for next year >> they do typically well they've done their fall visits they'll do spring visits and we'll have the opportunity to update tier one is is really set to try and do that on the bienium okay >> and and then we'll look at a probably March or April spring visit where we'll we'll look at any adjust investments we need to make in services at that point for time for two years next year. Okay. >> All right. So this is so we need to approve um what in the agenda was called the local service plan agreement. This is onepage thing. So and again it's very high level. It's just basically saying

147we are we are engaging in the ESD services. >> Okay. Thank you. Okay. Any other discussion on it? All those in favor >> I unanimous. Thank you. One B. Okay. Very good. Um we have one addition one add um which was the facility use. UAC. um not as far along as I would hope to be, but um I what my request I'll explain in a minute, but I'd like the request to the board is to be able to provide me with um the authority to continue negotiation with the FH Youth Activities Club for use of their one of their facilities um in a a facility use agreement. um for the Old Benton County Schools Credit Union/Galicious Desserts that sits right behind the Fullith Youth Activities Book. The um uh we've talked with the the club

148um their board has has talked about it as well. Um and we had hoped to have the agreement all done, but you know, that's life kind of happened. Um so the the key points of of the ESD will carry the insurance on the facility. We'll assume the cost of utilities. We will assume basic maintenance and upkeep and a minimum of 3 months notice to be provided should either party wish to discontinue the agreement. when we started the conversation um about this and and this goes back to the transition program when we had um Kelsey and and members of the special ed advisory committee show up and talk about that facility. The idea is to move our student services program and our spec this year to move our student services program into that space um and

149out of the high school and in the fall to be able to look at our special education transition program living there. Um and so uh we've done conversation about cost of facility move and the technology support. Um I'm looking at Jennifer the the cost of the move there's really not much we have to do in terms of u from a fil facilities perspective there's a wall to paint >> um and and there will be some other um >> furniture >> yeah furniture costs that we need to do and technology because we have to make sure that that facility is wired into either the technology shop or Clemens Primary School um and that has come in to They quoted around $1,500 is the hardware and then installation cost. >> Is that wireless? >> It's going to

150be a wireless bridge is what I understand. >> But there still needs to be some electrical work that be done that they can't do. >> Yeah. Okay. Mounted so the signal. >> So hardware just be a lot more. >> Yeah. a small cost for >> um PYC has had this um um available. Their desire has been to um level it at some stage of the game in order to build basketball court um and build more facility for themselves. Um so we were looking at a decision based on um if we were 18 months at a minimum in that space um what would what's the costbenefit analysis to be able to do that and uh dependent upon grants for youth activities club we will will determine when they decide to raise that space and uh do

151something different but it's an opportunity for us to move forward for a period of time before we can look at what does that mean for us in a bonding space and things like that. So, um it had not been been brought forward. I would like to with the board's approval continue to be able to negotiate that facility use um and uh move us forward in that way. >> My only question as I see is pretty bold or broad basic maintenance and upkeep. If they're planning on level, we don't want to get in a spot where they say, "You guys did this and you need to, you know, we end up with a huge amount of money into a building that they want to level." >> Yeah. All we're talking all they're all we're talking about

152is if there's a wall that needs to be painted or if there's plumbing that needs to be taken care of. And we'll we'll take a look at as as the owner of the facility, we'll take a look at any, you know, if a water heater goes out, um, how do we share that look and that expense? Uh, but we've talked about uh just keeping up the the grounds area around the outside. And so we've already talked with with Joey and the maintenance crew about that. Um, we've already talked to Kelsey about what would be some student responsibility to be able to look at garden space or or things like that um to be able to to make that happen. >> And then it should be just maintenance, not improvements, right? >> Unless they're improvements that

153are for our benefit >> and our insurance will cover that. as well. >> The LDL, she said LDL. >> So, we're not approving any use agreement at this point. We're just giving you authorization to continue negotiations. You might have to bring a use agreement back. >> Um, yeah, I I'd like to be able to enter into that as soon as we can so that we can get some people moving. and I just didn't know what the board's level of of >> Okay, >> Susan, go ahead and the Famouthy Youth Activities Club board meets >> next week or the week after. >> Okay. >> And um the other thing of of note is we're we're you'll see on there that we're taking cost of utilities and carrying insurance. >> Um we are not paying a rental

154fee. >> And so maybe that's what I would based on what you outlined to hear. I'm going to propose a motion. Should be ready. I'm sure other people probably um that you know the board approved Susan to enter into the superintendent to enter into a facility use agreement with the PYAC ancillary facility um not to exceed the coverage of insurance um utilities and basic maintenance um period. Anything beyond that would have to come back to the board. >> Right. >> And I will share it anyway. >> Yes, of course. But if you need if you've got to sign an agreement that suddenly we got to add a wing or whatever replone the place, we would want you to come back here. >> Yeah, we've had um both technology and facilities involved from the get-go because

155we we took a look at what would be a budget and said if if if there's a certain amount that we're going to exceed, then it's it's not a good cost benefit for us to do it. >> So I move to what Tom said. Great. I second. >> You got that well. All right. All those in favor? >> I thank you so much. This is >> Kelsey's got a smile on her face. >> Yes. This is uh this is Yeah, this is great that something like this is moving so fast and and you know, PYC's we obviously the district and PYC have had a deep partnership for a long time. This is another great >> They're being they're being great with us. You know, I had a conversation with Eddie today, their executive director, and

156said, you know, are I'm not as far along as I want to be with the agreement. Um, but are we good to be able to have the conversation? And he said it's out in the open with our board and our people that we are looking to negotiate. So go forth and >> don't flatter don't flatter Eddie too much. He's got a big enough head. So yeah, no, they have been outstanding partners over the years and this again is a great example of that. >> Thank you. I appreciate the support. >> Okay. And our wrap-up items here. Um, Susan, you've got three things for the next meeting. Um, elementary mathematics instruction material. So this is the adoption of a new round. >> They want to bring forward what they would like to to purchase. >> That's

157a board requirement that we endorse those. Um our audit presenters um and then the KBCS annual report. This is their annual report to us. And then where are we on the KB? >> I just got information >> audit. So >> Oh yeah, the audit. I just got information from OSBA that they are waiting on a few items from Kings Valley and u then we'll finish. Okay. And so I'm >> I'll just keep that on our >> working. Thank you. I'm working to be able to make that happen. >> Okay. Thank you. >> Are we going to work on anything? >> Yes. Then we will I my soon I'll discuss but I would hope we at least start talking about the structure for maybe to you know how frequently and what context we'll review that. So

158yeah I will bring that forward from you. >> We'll also need to make sure we change the meeting date for the March. >> Yes. Yes. I said Michelle will get that um or February >> February >> March February and then the rest. So you you have >> like I changed all the dates to the third. So next month we need to say we're changing it back. >> Well, no February we've agreed. >> No, but for March >> March we we >> for March we've agreed we're going to keep this this schedule current schedule. >> Yes. Next we'll send out we'll send out a list of all the dates. Yes. Yeah. Basically, it's moving to the third Thursday going forward with the exception of March. We're gonna Yeah. Let's put it that way. Okay. Any other

159topics people want to put on the agenda for next month? >> I assume by next month we'll hear that who will be done or what when they're doing that. >> Um we'll at least have um well, let's see by later by the third week of February. Um there's a strong likelihood that we'll be done. >> Thanks. Thank you for my goodies. >> I have um a big thanks to both Tom and Susan for their hard work um gathering all of our thoughts together in a cohesive and um polished format for us from our last work session. And also thank you for letting me join remotely. >> Oh, that's great. I'm sorry you're not feeling well. And Sandy, I know you're listening. I'm terribly sorry you're not feeling well. I I Yeah. and thank you for

160tuning in. But hope you both feel okay. >> Thank you for not being here. >> Yes. Say that too. Amen. The meeting just cut out. I don't know if you can hear me, Susan.