001Okay. Are we ready to jump? >> Yep. >> All right. We are convening our regular school board meeting. Um we'll jump right in. Start with the pledge of allegiance. Uh Eric, can I ask you this? Ice to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Okay. Um with the resignation of um director Gud as our board chair, we need to uh reelect officers. Um and so we will start with the chair since we have the chair. Um so at this point I will open the nomination process for school board chair. I'll have you >> want to think about that for just a second. >> You beat me to it. >> I for one nominated chair.
002Uh >> okay. There's one nomination. Any other nominations? Um I was certainly not expecting to serve as chair of our first year back after being off the board for eight years. Um I am willing to do it but I very much expect the support of this entire body. Um these fraught political times um so um there's no statement. Um all right, any other nominations? All right, nominations close. We'll move to a vote. All those in favor of Mulair >> with my full support. >> Okay. Thank you. All right. And I guess I will still All right. So at 5-0 that makes me the chair. All right. So now I'm no longer the vice chair. We'll open it up. Who nominations for vice chair? Do we have anyone interested vice chair? >> So I nominated this
003but but they're both new on the board. But at the same time, you go into those SBA meetings and you're >> you're able to do things I can't do. So I would So >> I was going to nominate Andy. So >> thank you for that. >> I I I cannot make that commitment at this time because of what's going on in my private life. if it helps at all. The main responsibility of the vice chair is to step in when the chair is not available. >> So it it is not a gigantic additional time. >> Well, I don't plan on coming to really any meetings. >> Thanks. Appreciate that. Um, >> I too was going to nominate you, Sandy, just a few years on the board here, but >> but I understand that you feel
004there's an obligation. >> Yeah, >> I um resistantly accept the nomination because I feel like it'll be the right move for the board. However, I do want to fully acknowledge that as a new member of the board, I don't feel fully prepared for that. So, >> calm every time. that requires you to be here all the time. >> Well, you'll have our first full support, too. >> Oh, yeah. I wasn't even going to ask. >> Thank you. >> All right. I not hearing any other nominations. We'll move to a vote. All those in favor of Aaron McMullen as the board vice chair. >> Yes. All right. She's voting for herself. Did you? >> Yeah. >> Okay. I always love it when my >> when I hold elections in my Boy Scout troop and the Boy
005Scouts always ask, "Can I vote for myself?" Yeah. >> Say, do you think Donald Trump voted for himself? >> Okay. So, with that, we have new officers. Moving on to the approval of our consent agenda. Um, we have a handful of um staffing adjustments. There are just only two that I see there. The big thing is out of state travel for the WHIC attendees. Um, actually, I think that's I need to look in the details. How many students do we have going? We don't know yet. >> Oh, we don't know. >> It's It's a try out. I'm sorry. I should let Maggie talk about it because she knows. So, >> I think there's like four that want to do it, but we don't know. The um cuto off date is tomorrow at midnight and then
006I think I did a couple like I think the results come in like either a week or two weeks after and then you'll know how many people are coming >> and we don't know how many are trying out from PHS. So it's anywhere from one to zero for that matter. >> Exactly. >> Okay. >> What is >> Oh, yeah. It's number letter B in your consent agenda. It's the Western International Band Clinic. So, it's a prestigious uh band clinic and you have to try out. Um usually PHS send a couple. Um but it's it's an honor to be included in that. So, yeah. Okay. And we don't have any policies that we're adopting in this. Any questions on the consent agenda? Okay. Make a motion to pass the consent agenda. Agenda. >> I'll make a
007motion. Oh, sorry. Go ahead. >> I'll make a motion that we pass the consent agenda as written. And I will second that. >> All right. Any objections? All right. Seeing none, the consent agenda is adopted. All right. Moving on. uh swearing in our new student representative. >> Do you want to jump on? >> Oh, yes. >> Did I skip >> after consent agenda for bridge? >> Yes. Yes. Uh >> yes. Oh, I'm I I jumped too. I'm sorry. Okay. Yeah. Find my group. Um yes, we are on number four, which is request for agenda modifications. The one modification I need to bring forth is we do have yet one more complaint against the on the same um issue that we held a hearing for on Tuesday. Um so I'll just I'll put that as um
008number five number six after our consent agenda. So that's the one agenda addition I have others. All right. Seeing none others, that's our only adjustment. Okay. Uh number five, public comment. We have one looks like. >> Okay. So, uh Camille Kaplan, cell phone band. >> Hi. >> Hello. >> Hi. Um I'm Camille Kaplan. Um I'm a lifelong community member. Um, I have two kids at the high school and I'm a very regular sub, mostly at the middle school. Um, so thanks for having me tonight. I will be very brief. Um, I didn't really care too much, but um, my main comment, um, is I am just so pleased about how the cell phone ban is going in the schools. um both my experience um teaching and my children's experience being students. Um I've heard really
009positive feedback from my kids saying that um basically everyone is like abiding by the ban which honestly I was pretty skeptical about. I know last year like some stuff you know the policies changed but like practices didn't really change that much. Um, but it sounds like everyone just came in at the beginning of the school year and decided that they were really gonna follow the van and I love it. It's so nice. Um, so I want to express my gratitude to the board for adopting the policy. I know that was like a little bit under duress or came from above and maybe it wasn't exactly what you guys wanted to do. Um, but I really appreciate the board for approving it. Um, I appreciate admin and teachers for implementing and enforcing it. And I want
010to say thank you to students and parents for actually doing it. Um, I think I've seen one phone, you know, in the last month or something of a kid who just pulled it out out of habit and I said, "Put it away." And there was no argument. There was no, "Oh, I was texting my mom. There's none of that. it just went right away and it was a non-issue. Um, and just walking around like I feel like the academic environment is so much better. The social environment is so much better. The for me as a sub, the consistency of going into this room and going to that room and it's just one policy across the board has been really nice. Um, so thank you very much. And I know Susan has mentioned this at meetings
011past, but I just as a parent and as someone working in schools, like I want to let you know it's going really well and I appreciate it. So, >> thank you for that feedback. That's great. >> It has been very nice. >> That's great. >> And it truly is that I it's been amazing that I could talk to groups of people and tell them that our students are just knocking it out of the park. They are doing so good. Um it's it's really sweet. >> Yeah, there's so much more like social development. It's is real nice. >> Okay. Um now I'm going to move on to the um Thank you. I'm going to move us on to that additional agenda item I just had uh that I just added. Um so we do have this
012was quality last week. Um, of course the board met uh a week ago Monday um almost two weeks ago now um to accept uh the last couple of complaints so that they could all be included in the hearing that we held on Tuesday. So that was eight formal complaints um particularly against uh director Gudge and we had the two on the process. Um since that meeting another one we received another one I think it was the next day. Um so the board now needs to take official action on how to address that complaint as we have in the past. we have the options of uh just basically dismissing the complaint. Um it is of the exact same nature of the eight we've already addressed. So I think that's a very viable option. Um then we
013can accept the complaint and from there we can determine if we would do an investigation or another hearing etc. Um so I'll leave it at that. I'm open for discussion. >> I just want to clarify the complaint has no new >> correct. It's the same That was certainly my read of it. Yes, >> I we dismiss it. We don't have come in and it's the exact same issue. We've already there will be no additional different outcome as a result of that. >> Yeah. >> Okay. So, you're making that motion then we'll take that second. Okay. Um, so all those in favor of dismissing that latest complaint based on the fact we feel that issue was resolved with our extensive process and our hearing. Okay. All those in favor. >> Okay. So 41 Michelle. >> Okay.
014Great. I will take that action. And by the way, just on close that um I have been working attorney is reviewing my um closure letters that I will send to all 10 of the original and now this 11th uh complaintant. Um so I hope to have those out by Okay, moving on. Uh we are on 1C swearing in of our student representatives. And if you want to introduce yourselves, let's start with that. >> Um I'm Delane Thomas. >> I'm Maggie Rio. Okay. Um, great. So, if you both want to rise. Do you have a copy of the >> I do? >> Yes. >> Okay. You have copy. So, I will just let you. So, you'll hold up your right hand and uh just go ahead and you can read that together and just insert both
015your names in there. >> Okay. I'm Maggie Re solemnly swear that I will support the Constitution of the United States, the Constitution of the State of Oregon, and the laws thereof and the policies of the Fomomen School District. During my term, I will faithfully and impartially discharge of the responsibilities of the office of school board member to the best of my ability. Welcome aboard. >> Welcome, ladies. >> Okay. Yes. Congratulations. >> And I've already been in email contact with uh Maggie and Laney and um we're trying to find some time we can set up and get together um and and be able to have some conversation and and see what kind of trouble we can cause. >> Okay, moving on to um number two in our confused. >> Section number two, the reports association reports.
016Hello. >> Um, I'm Alison. I think I've met most of you, but just uh so Susan spoke with Mallerie Crane and I this week about scheduling a suicide prevention training and we will continue to work with her on getting that scheduled. Uh we want to ensure that the scheduling is collaborative, given adequate time. So, we're excited to get that on the schedule because it's important. I know it's important that Susan, the district, and the members. So, we want that to happen. Um, we had some attendance at the first session this week. So, it's exciting those got started and are looking forward to sub subsemit sessions uh and what the district has to share about safety. And then just as a general note, we really value the board. We appreciate your involvement in our schools in
017your I know that listening sessions have been helpful for that in the past. So just wanted to put that out there if you're interested in that again. >> I'll be back. >> That's all. Yeah. >> Uh and I I hope to attend the safety thing. I this with a little rough of a week so I didn't make it but those are all on the calendar. >> Yep. The first one was great. I think just if I can add one more comment. Um, I went to the first one that they talked about the threat assessment protocol. Um, and that's something that we had, but I think it's important that people know the systems that we have in place. So, that was really, really awesome. >> What were your attendance like? >> Um, you know, not great
018for the first one, but that's something that we'll be continuing to encourage my first. >> Oh, was there maybe eight or 10? >> Yeah. >> A good cross-section of schools or >> Yeah, I would say so. >> And I think words traveling. >> Yeah. that that there were people that were >> were pleased with what they've got, >> right? >> And so I think that I wouldn't be surprised if we see an increase of in in people that participate. So >> yeah, and you know the first month of school, >> right, >> is passed. >> Yeah. >> Okay. Great. Thank you. OCA >> here, right? 10. All right. Um student government report. We really should. >> That's what we're going to talk about with >> Yeah. >> I really don't think we should ask you
019guys to represent that. >> I can make it up. >> Arizona coming week. >> We had a dance like two weeks ago. >> There you go. >> There we go. >> There you go. >> I I think we should we have a student body president and we have board uh members, student board members. I think those should be two different uh >> roles and so yeah, we should encourage the ASB president. Is it an ASP president or do we have co-presidents again? >> We have co >> co- president. >> Yeah. >> Okay. Um school stuff as the superintendent labels it. Uh the Clemens community pool situation >> and they're always here which is also nice and and because he can talk with specifics. I can't. >> Oh he's talking back there. >> In the back.
020That's right. >> You got to be a parent to go to volleyball. >> That's right. So, um, so we've been and we've talked to the board about being in the business of, um, brokering back and forth for for the pool. And so, just wanted to include a little bit of history within this to say, uh, Clemens Community Pool opened for business on December 26, 1960. So, that gives you an idea of how old that facility is. Um, so they began construction in March and if you can believe it at that point in time it was $106,000 which by today's standards is not much but by 1960 standards was a chunk of change um to be able to make that happen. And that's all thanks to Rex and Ethel Clemens and their thing was to make
021sure that every child could learn swim. Um, so then we fast forward to the October 17th date in 2018 when the Vent Community Foundation announced a gift um for the essential repairs and upgrades as well as operational support. Um the the gift is is a managed fund at the Benton Community Foundation that actually came from uh it's it's the the Clemens Community Pool Fund and um Katie Nitka was the person who um put that money forward and it actually has been feeding some money back to us over the years to be able to u help with pool operation. and then the district has supported any of the rest of what needs to go in there and sometimes that's quite a lot. So, um in August 2019, the foundation asked for the return of that money
022um as the plans the plans the way they were set up and the costs weren't aligning um to be able to be a match. And so the request for the return of the funding um was really to keep the money invested and earning until we had a better long-term plan um that we might consider being able to ask them again or not or keep running off it like we are. Uh fast forward to 2025 um we are revisiting and investigating some of the concerns that were addressed in 2018. We've gotten seven years out of this pool that we didn't know that we would get. And so >> just may I say bravo. >> Phenomenal. I I I remember 2018 it was looking pretty dire. Yeah. >> And the fact that here we are 25 and
023we're still >> people are still swimming in pool. It's great. >> Right. That's that's to the credit of of Joey and the facilities department along with um our last five years worth of of pool directors that have just done a stellar job of being able to um manage the way things work. Um but we've started to say if we we know that right now with the problems with Osborne in Corvalis um we got this here too because the you know something that um had has that has been um shared with me is wouldn't you like to have a community pool in Corvalis that would be a Benton County pool and it's kind of like no because I let's keep this moving and and do what we can to be able to keep it open. Um
024there's the possibility that we could look at then um you know we've had conversations with the city about a parks and recreation district or a swimming district that if we could get into that in terms of just operations but not have to build a facility. Does that help in the law? I mean, so there's all those kinds of conversations that are going on at all at the same time. So, in looking at this, Joey and Eugenia, our current current pool director, have really taken a look at where things are and and monitoring for what we need. And um the real needs right now are the replacement of the filtering system, addressing the safety grates, which you'll see here in a minute, some pictures of um what those grates look like, and then the leakage in
025the gutter box down underneath the pool and uh being able to make sure that that gets taken care of and sealed. The other pieces of that then talk about the gutter replacement on the top level of the pool, the pool liner insert and the deck repair that would go along with that. Um, those are really the the main things that we're we're talking about. As we started to look at those things, the other thing that Joey did was brought in someone to take a look at the upper infrastructure. Is the wood rotting? Is is there pro are there problems up there? Because if there were problems on the upper wood and infrastructure, uh we would have probably been coming to the board with a whole different message to say it's time to think about closing
026things down just simply because we wouldn't have that. >> This is what happened at Oz Point, right? With the upper structure. >> Yep. And so Joey brought in the same people that Corvalis had um to be able, you know, it's kind of like while you're in town, come look at what we've got. And so those came back good. So what we have been in the process of is we've scheduled walkthroughs with contractors, pool specialists. Ryan came with us. Um Tom, you were busy that day, so you couldn't come with us, but we'll get you back in there. And um so it's kind of like we're doing these things and trying to see if we can get stars to align uh to be able to look at our financial considerations and options for both repair and
027maintenance and the ongoing operation because right now it's a safety thing. We don't want um anything down below that pool to implode or for somebody to get hurt or anything else like that. Um, so that's where we want to, you know, wanted to bring it up to be able to say what's it really going to look like for us to do this. Um, can >> I jump in real quick? Yeah. >> So, having I'm sure most of you guys have seen the pool. I had never seen it. I did this walk through and I've heard for the last two years been the board. I hear how about about how bad this is. I was tremendously impressed. I mean, what they have on here, which they're going to go into, I was tremendously impressed how good
028it is because all I've heard from never never seen it before. I've just heard about the how dire strains this pool is. And >> it's literally going down the drain. >> So, I was extremely impressed with actually how good the pool is. >> Thank you. >> And again, tremendous credit to the facilities. >> Yes, absolutely. So, you can see these are our filters. Um, and one of the things that we want to do is replace the filters. And the the bulk of the filters sit on grading that you can kind of see melted back in there. But when you look closer at the grading, >> oh, >> you can see here that there are places where that grading is is rusting through. >> And so if somebody stands on that to be able to do
029something, there's a risk. Um there's, you know, so it's it's controlling the leakage, it's controlling air movement, it's controlling everything to be able to get us to a better spot. You can see that one a little bit better where you can see the rusting. Most recently, one of the things that we talked about, and that was some of Ryan's input, too, is could we move the filters off the grates to another place in that room under the pool and put them in um and then cordon off the grading where we don't necessarily have to do anything with it, but we've got a whole different setup and configuration. So, there's there's that kind of input we're getting from different people. um and also being able to try and look at um what does that mean in
030the in terms of potential funding um so that we can really get the package together to be able to share with the board. Joey, I'm going to let you if you want you can talk it far better than I can. >> Yeah, you did great. You touched on pretty much everything I was doing here. Uh the only thing I guess I would add um is the the cost of the of the filters themselves. So, the filters that we currently use, they cost us $5,600 a year, and we have to buy a set every year. Um, and the the ones we're looking to switch over to are $1,000. >> Just over a thousand. That's for just the filters. They go inside, >> but for the entire group, not individually. >> Correct. >> And did you happen
031to check with them? Are the new smaller ones the same? Uh yeah, they're one year. >> Okay. >> Yep. >> Well, they're not I just assume they're sand. They're not sand filters actually. >> No, we used to have a sand filter and they took it out, put those in. >> Would you ever >> It would be great to go back to sand, >> but that's really like >> I would have thought that cheaper >> 50 or $60,000 up front and we have to cut the floor out to get it down there. >> Oh, okay. >> It's a big ordeal. >> Yeah. Yeah. I I should have thought of that. Yeah. getting it down in there. >> We also met with somebody um earlier this week that actually gave us pause to think about do we
032need five or six filters or I mean >> or can we could we do with less? So >> So the the I'm seeing five filter canisters or whatever and you open those up and it's the the filter itself, the whatever measure. >> Yeah, these ones have two paper filters inside them. And there's a the tall skinny one and then a big one that fills up the whole space. >> Okay. And every year you're replacing one of the or you have to replace for all of >> the whole set. >> Okay. 5,000. >> Yeah. >> And we move to these new so it would be a new canister. >> Okay. >> Yeah. And then all all So all those would be replaced. All the plumbing to those would be replaced because all that's leaking. >> Yeah.
033Okay. And >> what is that total cost for the >> uh so I I had to kind of break up the quote that we got because it had grading and things plugged in there. So I think it was about $18,000 for just the plumbing >> and the filter work >> and the and the >> the casings themselves. >> Yeah. Okay. >> That's an extra set of filters also. >> Plus an extra set. >> When I met with Joey and we looked at this, I look at this to me that looks like a midstill where your coconut oil and balls pipe is set up in a circle. Yeah. >> Yeah. >> So what you don't see in that picture is the new filters would fit on a wall in a straight line. >> Yes. >> And
034correct me as we've looked through this the big pipes coming down. This whole thing could be done with those filters in place. The new ones come and at one evening there's a cut over new. So the pool would never miss a day of operation >> because you could just rebuild it with the new system. >> Yeah. To get this part of it done. >> To get that part. >> That would be our plan. And then and then really we wouldn't need to worry about the grading because we wouldn't need it anymore. We could just simply put a handrail around that pit. >> Peep out. >> That's what it used to. >> What's what's below the grading? >> There's a there's a 5ft pit down there. That's I mean there's a spring underneath the pool, >>
035right? That's where the water percolates up. >> Yeah. Yeah. >> It's an interesting little spot. >> It's pretty interesting. the irony that there's a natural spring. I mean always tickle my >> So Joey, so your quote is to now what we've talked about there without the grading you're at 18,000. >> So if I can just jump in what I talked to them about right now we thought at the time we thought was closer to $9,000 a year filters but 5,000 a year is an annual operate cost. The new systems comes with filters and spares. You have two years of parts installed. So it's $18,000 quote. In my mind, you go ahead and take away 11,000. If they're spending 5,500 a year, you take away 11. >> Well, now to replace the I call this the
036guts of the pool. To replace this, you're looking at 78,000 bucks. >> What that meant? And then and then going forward, it's only a,000 versus 5,000. >> Right. But we and I assume that during the shutdown last month that's when you switch over all filters that >> they they get they get cleaned uh quarterly at least. >> When is the when is the switch over? When is the $5,500 they said? What time do you >> Oh, it's usually in August. >> Okay. So, those just got switched out. >> We We actually haven't bought them yet because we're kind of No, yeah. Yeah. We're dragging our feet a little bit. >> Yeah. I I approve we're dragging. >> Yeah. We have a We have a set that's in there that's that's decent and we have a
037backup set that's decent. And so I'm kind of dragging my feet right now to to wait. >> Yes. >> See kind of where we're at, what kind of decisions we can make and uh what plan we can get together before we spend $5,500. >> Yeah. And so that would take care of the I mean what we're talking about would be the new filter system and kind of take care of that sage issue that we're talking about. What about the leaking gutter? the the leaking the leaking gutter would be in a like a phase two because that's going to be pertinent to this process when it happens. >> They always spot that little electrical boxes with >> right if it's chlorinated water. I mean let's just go. >> So Joe I left meeting I do some
038matching money. >> Well I'm there's six people that that'll fund I'm number one for a fair project. I'm now number six. They're only funding five. So the matching money won't know till meet this week is alliance clubs their 100 year anniversary. They're trying to give away $100,000. So they put up 50,000. They're trying to match 50 to give away $100,000 in the community. So I asked them as soon as I went joy I called them. They have a meeting tonight. We'll bring it up. And so I'm off the list if they accept everybody else. I have secured $2,000 from another private person >> towards it. And I have uh the Lions Club then gave me a list of people to contact and the first one was Dr. Forest their full soft committee or something. So
039I went to message with Mark Wel there >> because he philanthropic response. >> Yeah that big is of course a phenomenal local partner >> and Mark sent the guy with his phone number to give it to me. So I'm I'm so now I was thinking we need to come up with 20 and some thousand but it sounds like we come up with seven. Well, I mean it's there's there's the annual budgeting, right? That you're you're counting in savings in the future. >> Well, I'm counting the filters. They didn't already buy the ones they planned on buying right now. >> That's true. That's true. You're right. You're right now. You're right. They haven't. >> So, I'm assuming there's 11,000 that was saved a little bit. I I think I could make some phone calls, too. >>
040So, we can make this. >> I have two secured. So, if we can come up with five more thousand, it sounds like this could be done. Yeah. Getting this done, I don't think, is a big deal. I think the the bigger deal is going to be, you know, the when we have to go in there and replace the gutters and cut because >> when we talk to gutter we're talking about the overflow gutters at the pool. >> So basically they'd be saw cutting all that concrete all the way around the pool cutting that out patching back in putting a new liner in the pool new wreck deck on the deck and all new gutter system in. >> Okay. >> So that that's extensive >> and we get rid of the the leak down below with
041the gutter box. >> Right. >> I mean our leak that we >> we have a price from >> uh four years ago it was >> under 300,000 >> but this is where the >> it'll probably be twice that >> this is yeah 500 >> at least yeah but this is where the Benton foundation money could >> and and that's where the possibility I mean we're trying to align all the stars um >> but then is there if there's any discussion about just an entirely new pool somewhere else we would not want to do that >> yeah so it's I mean it was just really the opportunity to be able to say, "We've talked to you about this and so let's bring it back and tell you what we're really looking at and the steps that
042that especially Joey and Eugenia are taking with people that I mean they've done lots of research >> um to be able to make sure we know what we're doing." And um uh it it's just been trying to put together all the pieces of conversation and and like I said, getting the stars to align. Uh but we kind of thought if we if we can get the the filter piece of it done. Um Ryan's right, it would just be that kind of cut over that we would be able to do it quickly if we had to do a shutdown to do the gutter work and things like that. Well, we've got a swim team season coming up and things like that. So, it's kind of like what there there are some different levels of safety um
043that we want to be able to look at. And so, if we got this done, can there be like a phase two that gets um the rest of the pieces done once the swim seasons are done? Things like that. >> In our time, um I think that's great. I think we should pursue as planning we can for >> Well, real quick, if the gutter again, correct me, is leaking into the pit of the sump pump. Correct. The current gutter is not wiped right into the pool. >> No, >> it's leaking into the pit. That's got something on it. >> So, I guess here where I'm at is they presented as a very out of pocket or are we going to try to or we are going to continue to try to what's the next step
044we're doing? >> Yeah, >> I feel like we get a lot of these things coming to us, then what happens? So for Joe Sal, we need to recruit $5,000 more dollars, assuming in the budget there is last year's filters and this year's filters aren't bought that we have that money allocated. >> So I I think if if we can work it and come up with that, I mean, we maybe get the numbers confirmed if you're looking at Jennifer, but then I would say we would want to proceed with that. I mean, >> and we just met Monday morning with the contractor or with a contractor who we wanted to go through and have a look. Yeah. So, I don't know that we I mean, if you get targeted donations and I don't think you need
045board approval to spend million donations, you're kind of required to spend on that, right? So, hopefully this one we can move forward on without you having to wait for any board decision. The governor want another conversation. >> Are we required to do an RFP for this or is it under that? >> it's under if we do this this part of it and then we would look at what the next part of it would be. But um you know >> oh this is great short-term news for sure. So if I hear back from Starker and you hear from somebody and we just let Susan know if we come up with >> roughly I think I think we're looking for $3,000. So I have I have a >> full sponsor who told me to give 2,000 to
046it and so it sounds like we need to buy. So we need three more thousand if the budget's already in there and move forward. >> Okay. I'll talk to my boss tomorrow. >> Let me know so I know what I'm asking you. >> Thank you for bringing all that. >> Yeah, let's get let's get the That's a great point. Let's get the number of what we need and you get out what you think you already have and then give me a call and you'll >> Thank you, Joey. >> Great. Moving on. >> Thanks, Joey. Very, very much. >> Yeah. But yeah, to you know, for keeping the pool alive all this time and now for giving us yet another extended life. >> It's been great. >> I just need to get my butt back in
047the pool. I haven't swim. >> I think the the phase the phase two stuff though we really need to sit down and talk about and think >> long term like what that looks like because that's a substantial investment, >> right? >> The other piece we need to think about is >> if we tip that pool over uh into a renovation that we lose our grandfather clause for the size of the deck that we have. So we don't have the deck space around the pool to meet current standards, >> right? So if we spend a certain amount of money, >> we'll have to bring the whole facility up to current code, which could then push us over to like $5 million. So >> we need to be real careful what we do. >> So in our
048we had a work session this evening and one of the objectives I brought forward for our superintendent was that the whole big long-term plan to the pool. So I I hope we are going to focus on it this year. So, but I agree, we shouldn't just go down blindly down the path of redoing the gutter system if we think that one day in the next five years, we want to build a whole new pool, you know, over behind the middle school or whatever, right? >> Okay, we need to move on. >> Cool. >> Great, Joey. Thank you very much. Talk to you daughter playing volleyball. Yeah. Um although yeah, there's boys volleyball now as an actual for by OSA. >> Did you know that >> there are like 15 states that have cornhole as a
049>> state >> uh high school Kansas as well? >> Hey, speaking of a speaking of a former Nebraskan Uh, okay. Moving on. I got it back to my agenda. Thank you again, Joey. Thank you. >> Thanks, Joey. >> All right. Um, >> superend. >> Yeah, superintendent sport. Thank you. >> Uh, I just wanted to first start off to acknowledge that, um, October is National Principles Month. And so, um, Eric Beasley, Steve Bell, Abby Couture, GRO, and Mark Henderson are our principles. And, uh, we appreciate them greatly. And it's our opportunity to be able to let them know how much we care. And um I did have to put the PS at the bottom that says we're not forgetting our principles because we celebrate them in April. So um they will be in the mix also
050to be able to be acknowledged. But I need to tell you how much I appreciate that group each and every day um in terms of of what happens within our schools. So, if you see one of our principles roaming around and probably even an assistant principal, just tell them thank you, please. Um, parent teacher conferences. Um uh we've gone back and forth over the years and so we're trying something a little bit different in this year in the calendar that we approved that um uh our middle and high school typically don't need the amount of time for parent teacher conferences that our elementary brethren and sisterin do. And so um we've shifted things up a little bit. Uh so today and tomorrow are the conference days for FHI High School and Fomoth Middle School. Uh
051from 4:00 to 7 o'clock today, both of them have what we call arena conferences where all the teachers converge in the gym and parents go in and talk to who they want to and um can kind of mill around and rotate instead of going to a specific classroom or having a set period of time. So if I want to talk to you for three minutes and somebody else wants to talk to you for five and um I can just wave to you then um we're good and and we can do that. The Friday mornings are reserved for times in classrooms. So if people want uh a more private experience >> um or have an opportunity to have some extended conversation um those will be in teachers classrooms from Friday because teachers are staying late tonight.
052they will go home at noon tomorrow because they've worked the full day and into the evening and so um we compensate in that way um in terms of their time on October 30th and 31st those two will two days will also be non-school days because our elementary folks really they need to to schedule time with every family and you can't do the arena conferences because if I'm a parent I'm coming to talk to one of you instead of coming to talk to five of you or seven of you. And so, um, it really changes the tone of how things work. In the last couple of years, we've given our elementary schools two days, but they've been far apart. So, they've been one day is the same as the the middle high school. The other day
053is when these days are set up. And it's just hard to be able to plan for and do and then wait two weeks and and do the rest. And so, by setting this up, we're seeing how this works. um to be able to allow for the conferences for Blahett Elementary, Clemens Primary, Filomouth Academy, and Fomoth Elementary. The specific times are going to be announced by each school because there will be some we like to do some evening time for families and some will stay later Thursday evening, some will stay later Wednesday evening, and so each of the schools has kind of got their own jam for how they're going to do it. And so we couldn't be as specific in the time frames um for every school as we were uh for middle and high
054school. So um we hope it works out well and that the timing proves to be workable. Um when you came in tonight, you saw uh balloons and you can see that there's good stuff on the back table back there. And um um I came in and asked Leslie Adams, who's our college and career center assistant, what she's doing. and they've spent the week bringing in universities, community colleges, parents, community volunteers to be able to look at what they call college application week. And so they've had um universities here, the parent volunteers and community volunteers came in in afternoons to help uh read and edit student essays, to read and edit college applications, to read and help with FAFSA uh finance um applications, all those kinds of things. um knowing that for a number of places
055early November is the um uh early entry early enrollment time period and um wanting to give students enough time to be able to make sure that they can um finish what they need to in order to be able to make that timeline if they choose to. And so Leslie's done a great job setting up that week, setting up the week. And um actually the the blurb that I put in the the report is the um uh preliminary information that'll be in the Warrior newsletter tomorrow. So um I got first dibs on it to be able to put it out. Um but it's just a great experience for the students. And she's got a spreadsheet of all their names and who's looking at what and who's wanting to go where and uh looking at setting up
056job shadows and internship op opportunities. just it's really really cool. >> It's awesome. Like I think this is the best way a school has ever like immersed students in like to co if that makes sense into college than I've seen like any other high school cuz I have a lot of friends that go to the other like schools and they're like oh yeah they just kind of mentioned something like I think this school did a great job >> and like even like personally like I'm looking at so many more colleges than I was before. >> Good. >> It's great. Well, I saw Laney's name on a sticker of what what was it that it says back there? I >> I applied. That's right. >> And then some of the teachers had door contests, classroom door
057contests, and so I got to look at a couple of those today. So, it was it was a nice uh road trip to the high school to be able to see. Um I put the Oregon statewide assessment information in here. Um, and I've got some other charts to that that I can can share. um they came out publicly um the end of last week and I always hesitate and cringe when I look at some of these because there have been years when school districts have just been slammed and um you know teachers can say well no we know we're working hard and we're doing the right thing um why and so we do look at the why because we do need to own our data. Um, but it's also about reviewing both local and state
058data and discussing possible, like I said, concerns andor anomalies. Um, just to be able to get us through um what are we really seeing? And I don't know if I pulled that up or not. I didn't. But I will bring back when we get to the report cards next month um to be able to share with you um what we're seeing because in this year um we've tried to take a look at where we've met the state marks and where we haven't. Um the thing about this is you're when you look at for instance the third grade language arts data when you see that 44.2% 2% of students who met the standard this year. It was a different group of students that hit that 57.6 last year. They are now fourth graders. So, we're not
059even we've never compared the same kids in terms of how we set up the state test reporting. Um sometimes when your numbers are low there can be a student that will account for they might be well you look at blahit and if you've got if you're lucky enough to have 10 kids in a year each kid's worth 10%. >> And so all it takes is one student to shift your your window 10%. And so we look at those kinds of things. Um, we also do a cross-section of the data to be able to say, how did our fourth graders perform at the fourth grade level on their test this year as compared to how they performed at the third grade last year to see what those kinds of correlations are. We were very proud of
060being able to be on like a seven-year run of constant increases at the third grade level for reading. And you can see we took a big dip this year uh down 13.4%. And so we're looking to try and figure out why. Is it the schedule of testing? Is it um where students are academically in that particular year? Is it we've started to do and I'll talk a little bit more about um local testing where kids will test at a a a benchmark every kid and we know we're getting every student to participate um in that three times a year testing. Well, if they have to take that test and the state test in the spring, is it testing fatigue? I mean, what is it that we could be looking at to be able to help
061make that meaningful um and and understand why things are moving the way we are? So, um I'm going to try >> question. >> Yeah. >> Um and I know that there's just robust data because there's a lot of testing that happens. But >> I am curious on the cohort of third graders. >> Um because maybe they're down, as you mentioned, 13.4% over last year's third graders, but are they up from where they were last year? >> And that's what we this would have been like kids who maybe didn't get to go to preschool because of COVID. And we know preschool is incredibly important for English language. >> Arts. >> There we go. >> Um and and so I do just kind of wonder like are we seeing that continue along a curve for those students?
062>> Yeah. So I started we started to do a comparative. So we said okay at Blit those third graders in 23 24 are now fourth graders. The third graders at Fulmouth Elementary are now fourth graders. The fourth graders at Fulmouth Elementary are now fifth graders. So, we're starting to do that look to see just like you're talking about of where are students in that level of performance. Uh we also take a look at um uh participation. Our elementary schools have been typically very good about student participation, not so much at our at our upper levels. And and it's not just us, it's all over the place. >> What do you mean by participation? >> The number of students who participate actually in the state test. >> Oh, there when did that become optional? Um the
063the opt out um came when testing shifted to smarter balanced and it is actually a federal requirement that says you have to have an avenue where parents or adult students can opt themselves out of the language arts and math test. >> However, at least 10 years ago that change happened. However, you are supposed to have hit the threshold of 95% of your students participating in testing. We don't get there. We just I mean and and we're not alone. Um and it is especially more obvious at um the middle the high school level more than anything else is um really >> what's it meant for them? Well, it's it's it's not a graduation requirement requirement. >> Um, for our students in high school, um, students here are pulled out of their classes to be able to
064participate in testing. And some of them are saying, I don't want to miss the work that's happening in my class. And, um, some of them are saying, I'm going to prepare for my AP testing because that's more important to me and it it means something. And so, um, I'm not going to take the state testing because I'm going to focus on the AP testing that I need to be able to do. So, it's um it's all over the board. One of the things that I I am encouraged by is we have local data that the state board of education is looking to approve um a series of assessments that we can use to measure progress apart from the state test which is kind of like that program autopsy at the end of the year. When
065I talked about students doing benchmark testing um locally, this is what we're doing. So kids are testing in the fall, the winter, and the spring. And so what you can see is we're looking for students who are low risk, students with some risk, and students at high risk. And so what you want to see is that the students in the numbers in that low risk category are raising and the numbers in the summon high are lowering. So what I did was just in the first column I labeled as they should be and then in the winter and spring the colored areas say they moved in the direction they were supposed to. In spaces where it's white they didn't move in the direction they were supposed to. So, it's just a an obvious visual image, but
066you can see um third grade at Famouth Elementary School, for instance, started at 63 and low risk. They went in the winter to 72. They stayed at 72. Um they dropped from 26 down to 21 and from 11 down to 7. So it gives you a different picture of what's actually happening on the ground at different points in the year um in in a stretch through for every kid in your school. And so it's not just an end of the year I take a test and here's my score. Really the state testing if we have more participation gives us more information about our systems than it does about individual students. This gets at individual students. And so this is the heart of the information we're trying to put in front of our staff to be
067able to say this is really what matters and and this is where we want to focus on and pay attention. And so um let's continue to take a look at this and then we're we're now in the process of looking at comparisons. What does this tell us that seem different than what state testing told us? you know, so we're doing the drill right now because this year really provided us with some anomalies that we we don't have any idea why. >> So looking at that, the primary school stands way out. And is that because more kids participate? Because you look at the numbers that going like you start at 40, you ended at 87 in the green. >> Yeah, this is this is um a percentage of so 40% are in the lowrisk category. Um
068the kindergarten students can't be in the high-risisk category because that means they're two grade levels below. >> Yeah. >> And they can't be two grade. You go. >> Yeah. That's where you see a lot of your game. So that's why the the the primary school students, they don't start participating in state testing until third grade. So this is the only way that our primary folks and I'm pointing at Alice because they know she lives there. um that that this is the place where um if we want to see what's happening for students and what the gains are, this is how we have to look at. We have a way to look at now that's very powerful and very meaningful. >> But what I guess part of what I'm getting at is if you're starting at
069that level. Yep. >> In the primary school, those kids, let's just assume this is the first time it's happened. Those kids fall in the next 10 years. >> Yep. Those numbers theoretically will >> absolutely >> have a much bigger profound notice though if you look at these other grades and like fifth grade went from six to nine to seven. >> Yep. But so you take those kids four years later, are we going to see I mean that's that's the goal as you see the answer be yes but that's the goal >> and and and that's you know the the response to instruction and intervention the RTI programs that we've invested in. This is what it gives us. This is the goodness for our kids that we can see every day um in terms of what
070we really know are is happening. And it's also feedback for our staff at multiple points in the year to be able to say, "God, we're doing something right or if we tweaked this, but it it's it's not an end of the year, oh dang, they don't like us again." Um, so it's it's really I'm I'm excited that the state is looking at this or these kinds of of opportunities as a means of being able to help us measure and um indicate student success. It's really cool. >> And I would call out on that next section of the the math section. Um, you know, some of those are in white on that sum, >> but if we look for second grade, it was 20 in the high and then 14 in the high. Okay, so that
071sum went up probably because they moved out of the high and into the sum. I would actually argue that that's a positive sign rather than I would have made it yellow. Um, you know, just looking across the numbers on some of those. So, I think that's important to consider also, >> right? And it this was just kind of the quick first cut because that's what um our administrators next week are going to start taking a look at and going, okay, let's slice and dice this from all different ways we can and and really get a feel for um where things are. So, um I think it's exciting and it was nice to be able it's always nice to be able to have a way to say um let's take a look what really matters and
072what we're doing. So, um I'll hurry up. I promise. It's okay. >> This is important. >> Uh the professional learning, the safety series that Alice mentioned earlier, the first one kicked off on October 6th. The next one for um voluntary participation of anybody is November 3rd. Um the behavior foundations class kicks off to tomorrow. >> Yeah. Um, but it better not tomorrow because that's our instructional assistance and there's no school tomorrow for students. So, our instructional assistants won't be here. >> I may have that date wrong. So, anyway, um, uh, it's exciting to be able to have these courses moving and being able to to do some things. So, it's great. The 16th Street, um, I've got that later on in the agenda. just a note that I'm going to present at the Foma Citizens
073Academy uh about the work of the district. I wanted to bring forward some of you know we had information uh came from um a couple of families about um concerns of how we treat each other about racial comments and does it raise to a level of bullying and harassment. Um and so we're taking opportunities to review and respond and wanted to put this back on our November agenda um to be able to take a look at the so what um that is the result of that as I just opened the door this week. Um the OSBA fall regional meeting in Alb and LBL is October 23rd if anybody wants to register. Um I'm registered to go and would love to have anybody there that would like to be there for that evening. And then I
074um we've got OSBA annual convention on our agenda to be able to talk about. I just put it in my report as well if anybody is interested in participating or attending. And then I just always keep my dates to remember. So I'm done. >> Your behavioral thing started last. >> Oh, okay. >> That's how I have it on my calendar. Okay. And it wasn't it's not this week. It's the Yeah. So it's like the first Okay. >> The first Friday of the month. >> My bad. Thank you. Because I was like I thought I was losing it all of a sudden. >> Okay. Um thank you. I think we're on to our financial reports. >> Thanks. >> Um I gave you my reports in the board packet. Just wanted to highlight a couple things. Uh
075the budget committee vacancies. This will be kind of two pieces on the agenda for us. We haven't gotten any applications for budget committee and we know that we need one of the vacancies needs to be filled by somebody from the equity committee. the equity committee meets le next Friday if I'm right. So hopefully we can maybe spur somebody on to do both. >> It's on the docket >> if they would like it. So, we're my proposal is to extend the due date for applicants until October 31st and then maybe we can um appoint them in November and we don't get any then we'll just leave it open obviously until we need um to start the budget committee meetings which won't be after the first of the year but hopefully we can recruit somebody need some
076more budget committee members. So, that's all there is there. Um the auditors will be here at the end of the month. They started their spring work earlier this year for the 2425 year. Didn't have any issues so far. They'll be here at the end of the month. They have two days scheduled and I'm hoping they'll just be here one day to do field work. They do some testing and making sure everything is in the right and then hopefully we get our audit reports by the end of the year and good to go. Um, and you saw from the enrollment report that we're up slightly from last year and we're up 30 from what we actually estimated where they were calculated our state school fund at. We estimated we'd be about 1595. So that's what they
077gave us our initial estimate for state school fund. We're actually about 1630. So we increased our estimate with the state and they did a recalculation just last week. We got a new estimate and our state school fund did go up. So, that's good news. It didn't go up as much as I figured it would because statewide enrollment actually went up, too. So, there's not as much, you know, not as many pieces of pie or more piece of the pie for everybody. >> It was interesting at the superintendent meeting I went to, there were a lot of small districts that said their enrollment went up um in our region. So, that's encouraging for the small districts, not so much for the large districts. It sounds like they have all lost more than they anticipated. moving out.
078Yeah, it is interesting. So the increase was for state school fund at the moment is 267,000 but we know that last year at the end of 2425 we received some state forest funding at the end of the year. So it wasn't um they didn't recalculate the state school fund estimate after we received those money and that money will come out of our May reconciliation. So, right now we're about even. I wouldn't consider us as having an increase in our state school fund budget at the moment or revenue. Uh OD will be doing another recalculation in November. I think it sounds like they're going to keep on top of it this year just with enrollment changes throughout the state. So, we'll watch our enrollment closely and if things change, we'll be give give them a new
079estimate. Um, other than that, you can see the other reports that I included. And I just wanted to ask since there's a couple of new board members on here, if there was anything that you wanted to see more than what was already in the packet for financial reports. I know things have changed a bit since Tom was on the board before of what we provided. Um, hopefully the appropriation reports and the estimate of cash flow are helpful and for sure. >> If there's anything else you need, just feel free to ask. >> Thanks for all your work. >> Okay. Easy. Um, budget committee member update. I think we have anything else you just shared there? >> That's all I have. So, >> I said I would reach out to somebody and I have, but I
080just literally moved it up in my to-do list. So, I'll try to reach out tomorrow, try to shake the tree a little bit. >> Thank you. >> All right, moving on. One time here. Section three, discussion items, work session with Kings Valley Charter. >> Yeah, we typically have two work sessions with Kings Valley, uh, joint meetings, uh, two during the course of the year, and we're looking at when might we want to do that in the fall. I did tell um uh Kings Valley when our November board meeting was um as a possibility to see if we want to align those on the same day. Um and I haven't heard back from them, but it was really taking a look at um if there were any suggestions in this group about when we might want
081to try and find some target times to have that happen. >> When we toured to school, that was considered work session, right? >> Yeah. So I think we should do it again that time of year when it's lighter outside, warmer outside and I'm sure we know it's recession, but everyone just see what they have. That was >> and and what they did last year was they came to us in the fall and we went to them >> in the spring the same thing because it is dark and they might come here. >> Yeah. Well, and I'm also wondering like they showed us their CTE, they showed us that cool outdoor kitchen. like are there any things here that we would want from them to do that >> to do a tour of >> because they
082had mentioned also some interest of our CTE programs kind of learning how they're done that might be a benefit for the work session to just share ideas and they can I mean that outdoor kitchen that they have is so cool they're raising their own chickens and then the eggs they cook with the students teach them how to cook it's pretty I check. They got >> Yeah, >> they probably slaughter house. >> They don't have a retirement home like I do. >> Uh, do we have beyond like sharing RCT stuff, do have any other topics that have emerged? And um, >> you know, when we were going through the the upgrading of the charter, that was one thing. Um, and typically it's just about sharing information. there is a possibility. We um entered into a contract
083agreement with OSBA to do an audit. And the audit is really about it's not just a financial audit, but it's about looking at programs and systems. And we did that for for us just as much as we did it for King. What are things that we could do different or do better? Um and I'm hoping to be able to see the results of that soon. And um that may be a piece of of conversation, but normally it's just sharing what's happening for us. So um I don't know that we've ever been more than an hour. >> No, that's true. >> I'm curious. It's been like a solid eight or nine months since that audit was kicked out, if not longer. And there were some issues with getting connected with Kings Valley staff that took till
084later in the spring to do. And then there was some information that was requested um that they were awaiting information from Kings Valley that they still had not received. So I just heard from OSBA last week to say we're waiting on this piece of information from them and once we have it then we'll finalize the report. So yeah, it has been a very long process. >> One thing that I would like to talk to them about when we meet is uh how their policies are published because as I've brought up before their policies are hidden behind a password protected screen. Um, and I believe they're supposed to be available to the public. >> Um, and last I checked, they still were not available, which I admittedly have not checked in a few months. >> Yeah.
085>> Um, but I had tried to look something up a while back to compare it and just it was still password. >> That's a huge deal. >> Yep. That's still okay. Um, does the board have a preference of trying to wedge us in before a regular board meeting or would we rather just do this on another night, Tuesday night? I think in the past in the fall they just present a regular board meeting. >> Yeah, >> I think that's what they did was they came and and instead of an executive session, we >> made a work session. No, we Yeah, we just we we called it a work session with them. >> Yeah, >> I'm in favor of that. >> Me, too. >> Um Okay. So, why don't you and I work with their >>
086director and chair and >> Okay. Thank you. >> and and an agenda. >> Yep. Yep. >> What I heard was existing for about four days. >> Okay. Um the meeting conference >> I just it was we put it on there just because the registration is coming up to the registration is set to close Tuesday. I think >> yeah I >> and distracted on other boards today. So it was just putting it out there if anyone is interested in attending November 6th which is the Thursday is a pre-conference session and the conference act or the conference proper is actually the Friday Saturday in Portland. Um >> it was just putting it out there shortened it by a day also used to be Friday Saturday Sunday. >> I think you're right. >> And they shortened it by
087a day. But do we have any think I I will confirm and see but I think I would plan to attend especially now as the chair um any of the other interested parties. I know it's a commitment. >> Yeah, I don't think I'll be able to do it. I had thought about going but I only commit to Friday. It looked to me like and maybe Michelle I mean I looked to me like Thursday was administrative assistant mostly >> also the preconference conference day. >> Yeah. Um I could if that I didn't feel like that was a real applicable but Friday I would be there Saturday that >> okay >> preconference register if you want to do that just let me know because we can >> make sure we're not you know sign up for the
088same session there >> right and pre-conference is often directed at new board members of the trainings just so you know it it's confusing on the website because it does make it look like it's administrative but it's two separate tracks. Yeah. So, there's a pre-conference day and an administrative day. They just happen on the same day. Um, so there would be separate sessions, at least historically. I I shouldn't say that. Uh I won't be able to attend um I'm going to try to join uh the advisory committee lunchon, but I'm I'm a member of the advisory committee u probably remotely, but I might be able to show up just for that lunchon and that's fine without registration. >> And I had plans to go Friday and Saturday. >> Wonderful. Okay. Um, and I will also get
089back to you on the regional that's that's been >> Yeah. >> Okay. Okay. Good. Thank you for putting on the agenda. Property line de. >> Yeah. I just wanted the update because we had talked about um where we were in that and um I have signed um the property line adjustments. We um here >> we're referring to property line adjustment. This was the 16th and in Cedar >> three corner piece that did we uh gift it to them? Did we get a trade or this was that was not a board? >> No, it was it was um gifted in terms of being able and you you could speak to it probably better than I can >> get a small payment from them for it but mostly it was a exchange. >> I thought kind of
090in the give negotiated that crosswalk part. So, in the GI there's a crosswalk that that was part of it wasn't in the original plan for the street >> and the the the driveway on the south side of of Cedar behind the elementary school. >> Yeah. For the the what's what remains district property so that we wouldn't have to cut that at a later date for access. So, um >> they they neglected to pull one of those. They had to go back. had to go back and do it. >> So, just as a reminder, we approved um in January of 2024 um moving ahead with the plans and the city did their same on February 11th in terms of the um uh their notice of planning for the official decision. And so how it got lost
091in the time frame between then and and now um to be able to get the signatures, I don't know. But the nice part is there's all the backup documentation of when decisions were made. And so once we once these are recorded, then we'll get back the um the final statements. So um city manager Chris Workman and I both signed them and had it notorized. it will be recorded and then we'll get the final documents back to be able to um have those on file for us. >> How can I just and there was a trade made when I was on the board um for their added some building or something and we just literally did a swap that was a you know square foot for square foot. So we obviously seated um sounds like like
092sold at a cut rate deal. um the street um but then the school owns on the south side of Cedar Extension now just past the sidewalk we own I assume it's our eastern boundary would be eastern boundary would be where back of that those houses are okay and there's a waterway there but and then is it go all the way back to the property lines of the houses that are >> it goes all the way back. Part of that is wetlands. So, >> yeah, sure. But but it's still >> it's still and then basically the fence line that's along the public workshard if you extended that all the way to the property line um of the residential area that's ours. So, it is pretty much a square. >> Yes. >> Thank you. >> So, I
093just wanted to let you know that that process got completed. >> Yeah. Okay. Great. >> Uh all right. Interd district transfer updates. Okay. So, this is where we last meeting have delegated you the authority to approve. >> And I just wanted to continue to keep keep this updated. And so, um, since our last meeting, we have let in one 12th grader at Fouth High School. Um, we've had a couple of students who have been students of the Fulwood School District for years that made a move to another another community and we have considered them our students and so we've we've not counted them in this because they started the year with us and um or maybe did a summer move but they've been with us for years. >> Their grandfather did. >> So um that's
094that you don't see those numbers here. How many is that? >> Um, probably about five. >> Yeah. Okay. >> Dozens versus Yeah. Okay. Thank you. >> Um, >> uh, so right now we're still at the two slots for kinder uh the kinder through second classroom and the third and fourth classroom at Blit. We've got seven kindergarten slots and 12 for first grade at Clemens. But academy has a variety in different grade levels. Um, >> and these are because you have seats in classrooms. Yes. Okay. >> Yep. >> So, but you just haven't had petitions to right new ones, >> right? And and you know, we're watching for that. Um Um knowing that most people But the other I mean it's kind of how do you hedge your bets to make sure that and now that
095registration's over, we know >> more about who Foma students are because we want to make sure that we can manage that. Um, Phomoth High School made a change and chose to shut down 9th and 10th grade because of sizes of classes. And so then they've still got some slots at 11th to 12th. The middle school, it remained the same with seventh and eighth grade closed and five slots at sixth grade. And so what I'll do is continue to do the same report from this date, >> you know, through to the next. and then what the um the available slots are uh that the schools have said we either want to stay the same or this is what we want to adjust to. >> So um that's the report for those >> for your piece. I
096I do think that could be included in the consent agenda each month that >> unless there's like a big question that way you don't have to >> or in your or in your report to compile >> and that's fine. I just wanted to make sure continually keeping you updated about where those are. >> That's great. Okay. All right. Now, Vicky, the vision 22 standard. >> Okay. >> You might explain the audience. >> Yes. >> Did I even pull that up? Probably not. Um each year districts have to uh be able to demonstrate compliance with um they call they're they're short-term division 22 standards and they are uh a part of section 22 of of those administrative rules put out by the state um that govern what public schools have a responsibility to be able to
097do. and we have to note every year whether we're in compliance with those or whether we're not. And so, uh, we have to have them reported by the 1st of November. So, we're approving them now, >> um, for what happened in the last school year. >> So, um, and each of these have their own and we've got now a notebook running of how do we know this is true? So that um um we have the information. So diploma requirements for instance go back to our policies around we have to have a certain number of credits for students. They have to be offered in this way. We have a policy that meets the criteria. And so we can say in that instance we're in compliance. And so that's how we go through and and take a
098look at each one to be able to say where where we are and um what we have on the plate. There's two that I'll point out to you um that have different information. So, you know, once you get through the um the diploma types and the certificate of attendance, um then it gets into programmatic items. Um our physical education requirements for elementary, middle school, media programs. Um the place that I that we put out of compliance is in the postponement of purchase of state adopted instructional materials and that is simply that we have postponed some in in years because of budgetary implications. It has not to my knowledge consistently been reported to OD that that's what we've done. And so the correction plan is really about I'm working through evaluating all the adoptions that we
099have for different instructional materials in our areas and looking for any postponements to be able to make sure that we are current in our reporting to OD. So um it's just taken a while to be able to get through and to know which is which. So that's one. um we're doing a much better job in terms of in this last year our instructional materials adoption and um uh any independent adoption and being real clear about making sure that our communication has moved um to be able to do that. Um teacher training and dyslexia, our tagged students, alternative learning um you know there's the whole litany there. um the assessment of essential skills when we talked about state assessment and what matters for the seniors that continues to be waved and so there is no requirement
100to be able to meet that essential skill. So that's I think another reason why we're seeing a number of of our 11th graders who are choosing not to state test. >> Uh same thing with um the English language learners um the essential skill for them is also waved. Um, our district improvement planning has to be a part of our integrated guidance. Um, keep going here. all of our special education um uh personnel and structural minutes. Um the performance criteria for the report card and the other one on here that I noted was an incompliance with a note. Where did my note go? advice within the first page. >> Right. This one is Oh, here it is. It's the It's the last one. Um, educational readership administrator standards. The state has moved from a um a
101six standard model to a or they're wanting to move to a 10 standard model and um that comes into effect in the 2728 school year. The note was just to say we are implementing that this year um so that we are ready. So we're already walking our administrators through the process of those. They've just elaborated them out a little bit and so we are in compliance with that but wanted to make sure the note was reflected that this is what we're doing. >> So I have a quick question on the ones that are waved until next school year. Who decides that it's okay that we wave those? >> The state. >> Okay. >> So, those are automatically filled in by the state. >> Okay. >> Um so, anything that says it is waved, we can't
102make that change. >> Um the only thing that we can put in is is when you get to the drop- down menus is you can say um you're in compliance or you're not. >> Okay? >> You can't make any other changes anyway. >> Okay. >> So, yeah, they just say I'm in compliance, I'm out of compliance, or I'm implementing corrective action. >> Okay? When do you go through all that? >> This? >> Yeah, >> we've been I've been working on it since August. >> That's um >> So you It's dead end of the summer. >> Yeah. To be able to run us through because it's some of it's nice to be able to do while it's fresh from the end of the school year because we know we're going to have to report it >>
103and how long take you to go through. >> Sometimes not. I mean, a lot of it depends on the one, you know, that that um we had little we had issues with our PE minutes at the elementary level that are now taken care of and dealt with, which is awesome. And um some of it is just um kicking out information to principles. It's looking at policies and things like that. the notebook is is of of how we're meeting is going to be um very helpful in the ongoing run so that nobody has to guess um that we're meeting or that we're not. So, >> okay. And we need to >> Yes, we need to approve this please. >> Okay. So, unless there's anything else to entertain a motion to move our submission for the division
104222 standard. I move that we approve our submission of the division 22 standards. >> All right. Motion in a second. Any further discussion? Okay. Any objections? None. Passes unanimously. Okay. And now similar thing the integrated guidance. >> Yep. This is a report that we need to also um approve. uh we have to do a report at the end of the year for um how integrated guidance went for us and what our information is and post it on our web page and um we have to have send the state minutes of that the board approved and um where it's posted and things like that. So the first pages which they were on the web page are just general information and um then when we get down down into the reminder that this integrated guidance talks about
105a whole series of plans or a whole series of programs um that end up being um graded and melded together uh to be able to meet student needs. So when we get into this, as you get farther down, the yellow highlighted places are the areas where um we receive funding um connected to that particular program. Uh we know in this year right now that um our high school success money as of right now um was decreased by just a very minimal amount. Um, our student investment account funds um were decreased by $11,000. Um, kind of% >> Oh, Jennifer, do you remember what we had in there? >> I think it's maybe at 1.4. >> So, it's not% users. Um, and then, um, I didn't highlight early literacy district success grants. That's my bad. Um, because
106we've got money there, too. And there's a slight increase in that application. >> Very slight. Yeah. >> Yeah. And so, um, in the review, they ask the questions of, as you review progress markers, um, how do you see your progress contributing to outcomes? And so a couple of the things that I had highlighted were uh the professional learning communities both specifically at the high school um in terms of looking at specifically those areas where you you need to look at the number or the percentage of freshmen who are on track to graduate on time as well as your high school graduation rate. You can see that for Fomoth High School, there was a a greater than 95% four-year cohort graduation rate and a greater than 95% 5-year cohort completion rate, which is virtually unheard of.
107Um, you know, in terms of the the success. Um, also the fact that we have almost 95% of of freshmen that are on track to graduate, um, is just a real coup for the full on academy. um their cohort graduation rate, again, smaller numbers, so you're looking at a student can count for multiple percentage points, um at 57.114%, but their 5-year completion rate is just below 90%. And so, we're talking about um some kids leaving the school community um with good skills and readiness to be able to move forward. And so, it's really been nice. um our literacy development continues to grow. We're taking a look at what um what our state test and our our local tests mean. Uh but again, looking at our our response to instruction and intervention, one of the things
108that we added as far as our early literacy money was a speech language pathology assistant at the primary school. And what that speech language pathology assistant does is works with obviously works with our speech language pathologist. But that individual is designed to provide service to those students who don't quite get to a level of needing to have needing to be identified for special education, but they might have just one little space where uh a tongue is held wrong or um the ability to articulate a particular sound. And so it's trying to get those things in terms of early early early students. And the speech language pathologist at Clemens Primary School is so thankful every time um that she knows she has that person because it's it's it's made an incredible difference um in the games
109for kids. Um, professional learning for all staff is another. Um, I feel like last year, but even more so this year, that our professional learning focus and what we have on these Fridays is is really dialed in much more tight. And we've we've given up the notion that that every group has to every school has to do the same thing every Friday. And so it's really where are our schools and where do we capture those needs and how do we look at doing some things same some things different. Um where have we experienced barriers? Um student attendance continues to be a problem um and a problem everywhere. And so it's looking at how do we take a look at um why students aren't at school, why they're late um and what is the communication. Um
110the other part of it is um the dip in our literacy gains and wanting to make sure we understand that um a little bit better. Um and then it's just some of the things that we will be focusing on. So our multi-tered systems of support also works in conjunction with our response to instruction and intervention looking at the ongoing literacy gain. Um the caring adults to encourage student attendance and the celebration of positive attendance gains. Um we again this is where earlier in our work session I gave you information about these longitudinal performance growth targets. And so when you look at for instance um our four-year cohort graduation rate for all students the target was 79% the actual was 87.31 you know so that's when you talk about Eron changing um what our targets are
111uh because we've miss the mark on those are some of the things that we need to do. So, um, this just gives us an idea of of where we are and what's happened and where our focus has come. Um, and that's the report of what happened for us in 242. That's something we need to approve. Yes. >> Maybe we accept the report. >> Second. >> Any more discussion? All right. Any objection? Seeing none unanimous passing. Thank you, Susan. All right. Onto our closing items. Next meeting agenda. Uh first question is can we have a need for uh an executive session that we anyone that we're aware of not >> I know we just concluded negotiations with um teachers when does when does uh >> classified will probably put forward their intent I would say probably
112yeah >> anyway so any other >> not that I can think of right now but I'll we'll we'll we'll keep it on the radar >> okay so we'll hold other than that for a couple weeks to know whether we have decision. >> The only other thing might be um a second look at what we worked on in the work session. I'm not sure that that will be ready for >> Okay. Um in that case, I would suggest we just do another work session on the objectives. >> Okay. >> What? Well, that'll be the default. If we have to have an executive session, we'll trade that out by another time. Okay. >> And is our assumption that the King Valley will not be called back then in the next >> u point I have a little
113S and I talked to if that's if that's >> the best times that then we'll go >> uh all right and then so that's the meeting before our regular board meeting that night. Is there topics people want to bring forth for the regular board meeting? probably follow up on the pool where we stand on that >> and I will follow up on the racial >> um link. >> Thank you for your >> and you'll have a response on the strategic planning. >> Yeah, I'll have something from this to report. >> Okay. Thanks. the racial. >> Yeah. >> Any other requests? Okay. See board. Thanks. Okay. Okay. Um I want to just to thank our two representatives from the hospital. It's a really big um it's a really big thing that you are into and I
114really I have to appreciate the time that you're putting in and the experience that you will gain. So thank you for putting yourself out there and then joining us. >> Thank you. Yeah. >> We need to learn much better meeting. >> Thank you. Um, I will hop in. Um, and I I do this a few times a year, but I think it's really important. So, I just want to thank all of the amazing um counseling staff members we have at all of the different schools in our district. They have um the hard work, not just the hard work, but also the hard work of our schools. And I appreciate everything they're doing. Um, and I want to make sure that that is clear that includes our school psychologists who um I was lucky enough to
115get to meet this month. Um, and it just I mean I said it already, the heart, their hearts are so big. It's it's just genuinely impressive to me. So, I just want to share my appreciation for everything they're doing for our students and >> hopefully we can fill their cup or their bucket fill their bucket um frequently. I did have some thanks for Tom for really stepping up to these last few weeks and I want to thank Tom and Aaron both for agreeing to be chair and vice chair. >> Yes. Thank you. >> Thank you very much. >> You say that just before you see my invoice. >> That's right. That's right. >> Uh thank cupcakes. >> Cupcakes. Oh yeah. I'm taking cupcakes by the way. >> It's just a really big syrup. Yeah, >>
116thank you. Uh I participated in the open house as a scout leader uh at the districtwide open house and anyway that's always great. Um like appreciate the whole staff at all the school buildings. What I thought was super cool, especially now with Cedar being open, um I I was bringing a tent. I set up a tent in the library to recruit >> future Boy Scouts. That's so I drove. But the number of families that were walking between the four buildings with Cedar being open, it's just so much more flow and it was just adorable to see families pushing their strollers and their little kids in tow going from building to building. Um, yeah, it's really neat. >> I was on the board when we moved to the districtwide one open house for the whole thing
117and I thought it was a great idea then and it's I think just even grown. So >> yeah, >> thank you to everyone who made that success. >> Okay. And then board requests unless others board requests. >> Request we adjourn the meeting. [Music] >> With that meeting, >> thank you sing happy birthday. >> Happy birthday to you. Happy birthday, dear. Happy birthday to you. >> Thank you many more. >> Thank you everybody. Thank you. [Laughter] >> Do that at our houses too. >> I'm sure it comes to such a surprise that I would do something very enthusiastic. there. >> It's funny to public places and they'll do round of applause and normal, you know, do >> this. Uh, yeah. Um sort of welcome a bird ladies.