001Beautiful. >> Great. We are at 601. So, I will open this special. Michelle is asking that we wait for just a minute to make sure that everything is streaming. So, she'll let me know here in just a second. >> Excellent. Okay. Thank you, Susan. We're good. >> Okay. Um again, since we are after 6:00, I'll open this special session of the Poma School Board. Um we have uh two topics uh that are related to the formal complaints against uh board chair Aaron Gudge. Um the first is uh in managing um the complaint process uh we um or particularly me came to the realization that our complaint form does not specify uh or does not request the information necessary to confirm that the person filing the complaint uh has legitimate grounds to do so. Um specifically
002um uh there are our board policy outlines there are four constituents who are allowed to file formal complaints with the board. Um that is a current student, a current staff member, a current a parent of a current student or a resident of the Phus School District. Um, and because we have received emails and even some attempted formal complaints that do not meet those criteria, we wanted to update the form. Um, and so we now uh the form now includes uh that person must select any and uh all of those uh uh Susan is now sharing here on the screen. You see in the upper right corner that block where it says check all that apply. That is new. And again it just asks the uh complaintant to specify that um which of those constituencies they
003belong to. And then the only other change uh was you see right under phone number and email we've added city of residence. Again in back in former times we probably would have a respondent would have or a complaintant excuse me would have been requested to provide their mailing address. I think for privacy considerations, we don't do that anymore, but we uh um we do want to be able to validate that they at least, you know, when they u say they're a resident that we know at least what city they're from. Um so those are the only two changes. um the policy requires this information or basically says this is what's needed for a formal complaint and so therefore we just wanted to have the form properly reflect the um uh the policy and basically have
004the form catch up to the policy. Um so this doesn't change the policy in any way, shape or form. It just changes the data um that uh we're specifically asking people to submit so we don't have to follow up with them when they filed a complaint. Um, we typically uh don't vote on um administrative rules, which is what this applies under. We only vote on policy. Again, this just aligns this document with policy. So, um I don't believe we need to cast any vote. Susan, you correct me if you feel Yep. But we because we are we changed that form um during this uh complaint process here. We just wanted to make sure the board was aware. And let me just open it up. there any concerns or input on that change? >> Just to
005note that the um the AR itself because there are three other pages that have language attached to it, none of that changed. And so the only thing that changed um was the addition of information on the form. That was all >> which was page four of that that AR. So Susan, thank you for that clarification. >> Okay. So, seeing no hands up or no motion to comment, um we'll um we'll consider that closed. Um our second and uh final topic is to address the formal complaints that uh Aaron uh board chair Aaron Gudge has received related to um a Facebook post that she made on her personal Facebook. Um, we uh as a board need to determine uh what uh our next step is related to this process. And so I will open it up
006to the board for discussion and potential motions. >> Oh, you're uh speaking Sandy. I think you're on mute. >> Sorry. Is this Can you hear me? >> Yep. Certainly can. >> I would like to make a motion that we move to accept the public complaints against board chair Aaron Gudge. I'll second. >> Okay. So, the first uh motion is to uh for the board to basically formally accept um the complaints that have been filed to date. Um and uh we have a motion in a second. Discussion on this motion to accept the complaints against Chair Gudge. Okay. Seeing no um comments, I will open it up to a vote. All those in favor of the motion say I raise your hand. >> I >> Okay, that is unanimous. Five to nothing. The board has formally
007accepted those complaints. Um so that's the first step. I will open it up for other discussion. >> I would like to make another motion. Tom. Okay, Sandy, take the floor. Um I move to delegate authority to the board vice chair Tom Clipfell um to schedule a hearing and set the rules for that process on the complaints filed against board chair judge and judge I'm sorry I said judge judge um with the complaintants and respondent for the board to make a determination of the complaints. >> I'll second that. Right. Okay. So, we got a motion from Sandy and a second from Brian. Um, so again, just to summarize that motion is basically to initiate so to delegate to me as the vice chair because obviously the complaints are against the chair. um uh to delegate a
008the process of setting up a hearing where we would hear from directly from the complaintants um and give the opportunity for the respondent to respond for the board to ask questions um and then from there determine the uh any next steps the board would take as a result of that hearing. Just summarizing for those of the public who are listening. >> Great. >> Any discussion? Oh, Sandy, are you saying something there? No, I said correct. >> Yes, correct. >> I agree with the summary. >> Great. Thank you. Um, okay. Any discussion on the motion before us? >> Okay. Well, with that, we'll take it to a vote. All those in favor of the motion. >> I I'm seeing five five yay votes. No uh no nay votes and no extensions. So that's a 5-0 vote
009in favor of the motion. Okay. So with that, um I will take on that burden of uh determining uh what the complaint process or specifically the complaint hearing will look like um and how we will administer that. Um um by uh policy and law, my understanding um it will be up to the respondent to determine whether that's a uh closed hearing or an open hearing. Um and so we will determine that in the next couple of days and we will work to get this scheduled uh my hope would be certainly within the next two weeks if not next week. Um but that's just my initial we will have to look at schedules and whatnot but we do I I have every commitment to move this along expeditiously. Go ahead. >> Yes. And in effort of
010that, um I am prepared right now to say that I would like to hold this hearing in open session at the earliest possible date um in order to um ensure transparency into the process of this hearing. >> Okay. Accept that as your determination. So um I will work with the board um and yourself and the complaints to make sure we pick a time where um we can make that happen. We will look to next week. Um, is any of the board un unavailable next week out of out of the country, out of the state and just generally unavailable? I'm seeing none. So, I will look toward next week. Um, and it sounds like it will be an open session as uh um um director Gudge gets to determine. Okay, we have a clear path forward
011then. Any other concluding comments? >> Okay. Um Susan, unless you have anything else, I will Okay. Um again, this was a special session specifically to address the complaint against Chair Gudge. That's exactly what we've done in these two discussions and these two motions. Um and we will move forward from here. I thank everyone for your time and uh I will get communication out by tomorrow um to the complaints so they know where we are and what comes next. Um thank you all and with that I will close the meeting at 611. >> Thank you Michelle. >> Thank you John. Thank you everybody. >> Have a good night. Good night.