001And then the >> Oh, okay. >> Yeah, I think we're good. Following this meeting to order. 7:03 p.m. Welcome everyone >> and we will kick it off with the pledge of allegiance. Ryan, it's your turn. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Thank you all. following our new agenda format, which I do love very much. Um, the first item I see in front of me is approval of the consent agenda. >> And I have a change um or an addition to the consent agenda. We can do that. >> Okay, there's an addition. Uh yes, we received um a request for a reduction um a voluntary reduction in FTE for
002uh Norah Smith, one of our instructional assistants, to go from 35 hours per week to 20 hours per week. Um so she's uh dropping back to a half time. >> Okay. So that would be >> that's that's not change. It's an addition. >> Yes, in addition on the consent agenda under Uh C four. I'm open to hear a motion on a consent agenda. >> I'll make a motion that we accept the consent agenda with the addition that Susan just stated. There second. Okay. All those in favor >> and the passes 5. Thank you. Uh do we have any requests for agenda modification? >> No. >> Okay. Perfect. Look guys cruising around. Um moving along to public comment. I do have two in front of me. I'm going to read our public comment statement. So everyone
003knows how we play the rules. I was going to say play the game. It's not a game. Um, welcome. The Phomus School Board of Directors values the opinions and input of student, staff, parents, and community. Tonight we will allow up to three minutes for public comment. Oh, excuse me. Up to 10 minutes for public comment with each individual or group being allowed three minutes. Um, you've turned in your green cards already. If you Nope, that's just the two of you. Okay. Um, the board requests that a public comment add information or a perspective that has not already been mentioned previously and that the patron refrains from repeating a similar point. Uh, the board will not hear comments regarding any individual district staff member. And if you have any questions about that, you can refer to
004board policy BDDH. And with that said, keep those important papers. Uh, I have them in this order. Uh, Laurel Smouse. Oh, yeah. Okay. There's been a request to change the speaking order. >> They're a team. Understood. If you actually would like to both come up at the same time. That would also I know you guys probably got duplicates of the email. I apologize. Operator error, but this is just a hard copy for everybody. Also, >> thank you. useful have them speak their name. >> I will >> once they're once they're up there and seated. >> Thank you behind them. >> Then just leave. >> Thank you. And then >> is this >> those two seats if you want you can stand if you'd prefer and then if I could just have you each state your
005name and whether you reside in the FA school district or not. Don't need to tell us your address. >> Okay. My name is Janet Selby and I'm due to live in the school district. >> Okay. Thank you. >> My name is Laurel Lorie Smiles and I who live in the FA school district also. >> Thank you. Okay. I wanted to come tonight and um my name is like I said Janet Selby and I have a real interest in the forestry program at the high school and one of the things that happened with the casual conversation with Lori is just a little bit of concern that we pay enough attention to what's going on to a fabulous program that's in the district. I have an interest as a science educator. I also have an interest being
006the ex or well the wife of Terara Selby who used to teach forestry here for years. So I know about the program from the inside as well as house of night. So I I know a bit about it and I have just a couple of concerns. We wrote the letter and I realized there were two parts to that and one is an aid position. One is that we are careful with the scheduling. So we allow the experience away from the high school. And I'm understanding that the board has nothing to say about staffing. And so nothing will be said about that. They didn't know that at the time. Um I think the program itself is different than anything you'll find anywhere else in the state. It is the only full-time forestry program in the state
007now. There used to be many different ones but through time and sometimes just simply lack of a teacher programs have just been discontinued. Um, the exciting thing about the Fomoth program is they have forestry one, forestry 2, and then they go out and get to practice what they've learned for a couple of hours out in the donated um workspace that King Henry Castle gave. And this is so important to the program. I know how hard it is because I've been on that side too as a teacher scheduling and trying to make that happen, trying to get all the coordination with the whole building. But it is essential to keep the program and just paying attention to that and also just paying attention to the budget so that there uh things that leaving campus they have
008to have and and pay attention to that as well. I think that's good. Um even our civic city arborist went through the program. You can talk to many and you'll see in the signature page there's many employers in in the city of Balom. There's many many ex um students that live here and work here as arborous etc. They they are all part of the community because of our program and I really do give full credit to what goes on that that they become success in this area. >> Okay. again. My name is Lori Spence. >> No, you're good. You're good. >> Oh, it's all good. >> I thought it was my phone. That's why. So, I can't do like Janet does. So, I have to read my my speech. So, um I have knowledge of
009the forestry program as a mother, grandmother, and an owner of a local logging business. Both of my children went through the Paloma Forestry program under Terry Selby. My daughter went to college and is working for Warehouser. And my son is owner of our family logging business. Our business currently employs three former PHS students that came to us upon completing the forestry program. We are so fortunate to have the best program in the state here at PHS. As Janet has alluded to, with 50 years of history, it should not be forgotten that it takes commitment to keep such a program with community support. Forestry is the economic base of this community. There is Thompson Timber, Patrick Lumbers, Starker Forest, Miller Timber, BNG Logging, Nudson Logging, Emerald Valley Thinning, M andD Logging, CFO Timber Services, Elorn Timber
010to name just some of the businesses. These businesses also rely on timber supply, Russ uh Watkins Trucking, Dallas Trucking, and the Oregon Department of Forestry. All these businesses are located within our city. Arborists and diesel mechanics are graduates of the program and make Phom their home. Also, we just ask that you consider the impact of this program on the computer community and carefully schedule the advanced classes with an aid so that this exceptional program continues. >> Thank you. Can I update the board on kind of where we're at >> because I've been in communication also that um um in the next piece of the puzzle I think we talked about Michelle setting up a time when we could meet and have a conversation >> um to be able to move forward. And so uh that's
011the next step. I also let you both know in an email that there is an instructional assistant with the class this year um thanks to resource money from the Ford Family Foundation that we've had specifically for that purpose. And so that individual has been hired. It's the same person that was there last spring um who be will be with us to continue and um she will be here for the the full year. Um and I'm excited about the conversation. We had someone here last month. Uh we had Van Decker come and and share with us um about his commitment also um to be able to say um the the forestry program is something that um let me know what we can do. And so the comment that we made at the board meeting when he
012was here last time was there is no desire to end the forestry program. That's not on the radar. um if anything we want to enhance and grow um and and see where we can go there. So um you know I say that in preparation for our meeting too but also to let the board know kind of where where that's moving from as well. >> Great. >> Thank you. [Music] >> All right. Um moving on. You get to uh feed the mic on to superintendent report. >> Plug myself in here. Thank you all. We're gonna go. >> Michelle is is the audience. You have >> Michelle is out tomorrow, but next week if we can get connected, we'll set something up and go from there. Cool. Thank you. >> Thank you, Michelle. just a comment or
013I don't know having not been here for program but if there was a as they mentioned a lot of truck driver mechanics in a way enhancing the program and enticing more people or there might be such a thing as the just some hands-on type mechanic stuff not necessarily diesel repair but practical just stuff they can do out there in the shop learning how to use wrenches and stuff correctly and things like that they find a way to enhance the forestry program and just the community that supports it there because there's more than just the forestry as they say there's trucking mechanic the sawmills all that stuff goes with forestry not just trees >> yeah all of our career technical education our CTE programs um part of their requirement is to have um industry partners in
014in an industry committee and um once we get teachers back part of my conversation with um the the teacher of the program is who is your industry committee and and um let's make sure we can pull that and take advantage of it. So um and and and who else does it need to include? So I think that will be great. >> If you needed workers on that, I have I don't necessarily work with the forestry side of all this partners, but I work with the egg side which you have they're all related. We I could help get the industry partners cool on. >> Good. Thank you. >> Thanks for the update on you guys. >> Oh, can you um enable my sharing, please? >> Sorry about that. Sorry. It's been a busy um two weeks
015>> since we came back and um we have hit the ground absolutely running. Um yeah, it's just been crazy but good. The energy is good. Um it was nice to have um time with our administrators that uh it's the same core of people we had last year and so uh thank you. The coming together was um very very good um and some of the opportunities we've had. So I will share this with each of you also. Um it was a work in progress. So, we had our administrators come back um Monday, August 4th, and a number of us were in Eugene at the summer conference of the school administrators association on August 4th and 5th. Um Mike Mcdana and Eric Beasley from the elementary school and Abby Couture from the primary school uh stayed behind
016because of summer learning and so they wanted to to be in that group. Um and then Jennifer Griffith said, "I got plenty of other things I can do." So, uh, but all the rest of us were there. We came back and people were in their schools on Wednesday and then October or excuse me, August 7th and 8th, we had an administrator retreat. If you remember last year, it was the first administrator retreat we've we've done and we went out to Newport last year and stayed overnight out there and and it was a great opportunity. this year. Um, we knew we didn't have Newport money, um, and didn't want to say, "We're going to take all the administrators to Newport, but we can't afford A, B, C, or D." So, um, we went to the Corvalis
017Community Center, um, which is the former senior center, or is the senior center in Corvalis, >> Centivity Park. >> Yep. And, um, uh, the rent was free, which is a very good price. They gave it to us for free. And the other interesting part when we were there, we had catering set up for us for breakfast and lunch. And the catering of their little cafe in there um is a connection to Cornerstone Associates, which is the disabled group. And um so Cornerstone Associates through their little cafe did our catering uh which was wonderful. It was like what a support um for u a couple of great groups and some great opportunities. So, it was nice to be able to get away to be somewhere else. Um, it was really focused on the work we needed
018to do as opposed to um uh just talking a lot cuz the idea is what can we do to be able to be ready to start the school year and have you feel good um about uh being in school with your staff or being in your program with your staff to get things kicked off. So, we spent time with like the professional learning uh Friday calendars to look at how do we mesh those things and make sure we can fit all the pieces in. Um what do we need to do that's most important at inservice time and how do we round that. I mean just those kinds of things that needed to be um put out there. So, uh very good opportunity and uh you know it we've just have everybody's dove back in this
019week to be able to get letters to families and all kinds of things like that. Um our other summer opportunities, we had credit recovery for high schoolers through the Fulith Academy in June for the last days of June and there were 17 students who participated in the credit recovery opportunity um that we had. Um then uh the literature camp which has been a lit camp for our K our incoming K3 students that we paid for out of our early literacy money that we get from the state. 85 students um have been since the 4th of August been going for half days Monday through Thursday um uh to participate in learning opportunities. next week, which is their last week, there will also be the safety town opportunity, which has been for forever um in the community
020that some of those students will stay for in the afternoon. So, not only will they get the safety count experience, but they'll also get an extended day opportunity to be able to feel um uh the realm of of possibility. So, 85 kids is just darn impressive for that. um our extended school year for special education. Um we have uh Terrence Sims, one of our teachers, serving two students. Um and and that's about qualifications and things like that. So we didn't have a lot of students qualify, but it's an obligation that we need to provide. And so um the students that need are getting served there as well. So um it's been a very good summer uh to be able to make sure we have opportunities for kids. >> Quick question. >> Yeah. The credit recovery
021is that all high school age kids, not just seniors or juniors or Okay, thank you. >> Yep. So, we've got, you know, and some of them are seniors that may have been, excuse me, been a credit short of graduation and when they finish it, their diploma will get given to them. Some of them may be freshmen who aren't on track to graduate and they just want to pick up that credit. So, yeah, it was open to anybody >> um that that had the need. >> Okay. I still want to mention the bridge program at the high school. >> Oh, thank you. The bridge program at the high school that because that to me is fall. >> Yeah, >> that's true. >> Um the high school does um and and >> Yeah. >> Uh you and
022I talked about this when I first got elected, just came in, got reacquainted in it. Um my concern about the number of uh off-campuses or open uh you know um open class time off period the word um and you know concerns me the number of kids who need credit recovery and yet the number of kids who have off periods right there's a big disconnect there um so anyway we of course today earlier we had our planning session our strategic planning I really hope one of the things that comes forward is how do we rationalize our high school so we don't have as many kids who are not taking full advantage of a free public education. So, >> Yep. >> and and you're right on target with things that we've been talking about. Um uh and
023so we've tried to put some things in place to be able to truly take a look at that information also to encourage kids to be on campus and there have been some situations where students have had an offblock. Um and so we're asking for parent approval. Um we're really watching for those students who have uh a cooperative work experience class. Um you need to be working. >> Yeah. >> So that it's not just an offblock. And so you're you're absolutely spot on. >> I want to get to the point where I challenge why we even offer off periods period. I mean why is double the bell? Why are kids not in school? Yeah. We offer a tremendous uh diversity of options. Um they can take electives multiple times, right? They can take art three times,
024right? I think you know as long as they're meeting all their other part so um yeah anyway it's going to be a priority for me >> yeah duly noted and it's um you know the opposite end of that is is some people who will u get all the credits that they need and graduate early >> sure >> and um you know there's always that misnomer that you know we can't have them graduate early because we'll lose money but I mean it's it's >> uh I would need to every other period they don't have enough yep right >> thank you I appreciate Yeah. >> Um our student en Oh, bridge program. Do you want to talk about bridge program since you're connected to it quite tightly this year? >> A little bit. Yeah, a little bit
025connected. um bridge program I believe is funded by measure 98 funds and they invite >> this year it was 24 students >> um >> eighth graders who are >> in high school >> um to come and spend it's actually over the course of three weeks um sort of a morning camp and they're getting some um excitement rolling about going into high school. uh they did a field trip day one of the days and the rest of the days I'm not 100% sure what they're doing because again this is my child who's going in high school. How much information do I get um fed back to me? But um there have been no grumbles about attendance. So I see that as like >> the win. >> Way to go you guys. I haven't gotten a grumble.
026Um, but the one of the things that's really fantastic about it is some of the funding is used to help out with student fees, yearbooks. Um, they get some swag so they can be in their um, warrior gear to kick off the school year, which I think might be why some of the kids signed up in the first place. Um, and they get a half a credit >> if they attend the whole time. Um, >> they get all their sports fee. the sports team. The >> sports team that participated last year and that was a big one for him. It allowed him to feel like he could try things. >> Yes. >> You get your sports fees waved. Is that right? >> All of their student fees for the year are waved and it's funded
027through measure 98 >> and they got a card to go to all of the >> every games and try out and and get to maybe be engaged in a way that they might not otherwise. It's like a I say this all the time inviting in the students like really welcoming them in so they can experience. >> Is that the same program that they gave the elementary school to cards to go to visit all the state parks? Is that >> No, that's a different >> No, but that's the fourth graders free. I think they >> we are headed lake because of that. Logan has been having all summer. We're using my card tomorrow. >> Junior Ranger National Park. Yeah, it's fantastic. >> So, so on the bridge thing, so they um I'm sorry, I didn't mean
028thing. on the bridge program. Um they apply for that or they're selected for that or they're invited to that and how that process >> they are invited. So there's a look at lists and the look is really at who are students that might be most vulnerable. >> Who are the students who are most anxious? >> Who are the students who uh may have struggled with credit in class as eighth graders? And as they move to the nth grade, what does that look like? who are those people that could are the ciphers that need to have an adult that cares about them. >> And so for all and and other students who care about them. So they're brought into it's kind of the the taking that group of students and being able to really um grease
029the skids for them to feel welcomed um appreciated known um and >> um I can do this >> in the high school. It's it's wonderful. >> Was it 24? >> 24 I think they're full. >> I think so. Yeah, that's bigger. >> And and it's how many days for how many hours? It's 4 days a week for 2 hours plus one extra day. That was from 9:30 to 1:00. So, however many hours that is 1 or 1:30. Um, and there's transportation offered for students who need that. So, they did >> two hours. How many? >> So, it's 3 weeks, 4 days per week. So, >> I was curious how >> 24 hours plus the field trip. >> It's been a really long day and I'm not going to try and do anything to say 30.
030Wow. >> And they order really cool snacks. >> Oh, yeah. They they they do give them snacks and water. Thank goodness cuz that first day, oh my gosh, it was a very very hot start to that program. Um, another thing that I did think was nice is there's a little continuity because um, Miss King, the eighth graders already know and they'll see in high school also, but she is one of the teachers involved in the program. So, that was a nice little connection for the students. this uh the free pass sound like to get into all I assume it's all the sports. Hopefully it's the performing arts and all that. >> That would be great to look at for like all freshman. >> That would be something. >> That'd be cool. >> Yeah, we've already
031cut down as a result of of measure 98 and the student investment account. Um we actually eliminated for a year um student participation fees. >> Um that's that's the case still at the middle school. So instead of paying a fee for drama or a fee for sports, it's just taken care of. We added back still the case. >> Yeah. Still the case. At the high school, we added back a nominal fee. I don't even It's 25 or $50 is all it is. >> It used to be, >> right? And and and that's why we we did it was it was an opportunity to be able to say any student can participate. It was really truly about equalizing um the opportunity and the numbers of participants rose. We added the fee in part because of, you
032know, that level of accountability. I joined the team and then I quit showing up and and um also the the parental commitment to being able to maybe have more of a hook to volunteer. So, I it was and and we wanted to keep it minimal and there are still scholarship opportunities so that it doesn't ace any student out. Well, for the record, if there was ever a pile of money that showed up, and this has always been a passion of mine, would be to eliminate all student fees for all things. It should be a free public education, including sports. But, you know, the art room fee and the science fees, I hate all of those, >> and I would love to find a way to get rid of all those. >> When you're talking about
033fees, I haven't seen Eric to tell them, but the people that sponsored that yearbook for elementary school, I told them it was an annual thing. They'll just get bill. >> So, you will understand. So all the people understand that there. So we just need to make sure they know ahead of time just to all the people. I told him it's a reoccurring thing. So we >> I did tell Mr. Bell today that if he has ideas for things that might need a little help, you're his liaison. And also you're an ideas guy about my kids get those and I I got a middle school yearbook and not elementary, but I think it's awesome that those are I heard about that. >> I tried to they sent this letter home for $5. I said I called
034the school and it was a year getting them to take my money. I I just want to sponsor a year and it was hard. >> It was hard to get the school to take the money. >> Oh, that's a shame to hear. >> It was >> so um uh yeah, that's we've been looking towards that. The student investment account um thanks to Bill Manuso's push as business manager when he was still here. Um student supplies are are provided by the school, right? So everybody gets the same thing >> and nobody shows up. >> We don't have the supply lists anymore that the kids buy. >> No. And so I mean >> that was a right of passage. They'll go and buy shopping with >> mom organic and some of them still do that. >> Yeah.
035Sure. >> And and they have to get their own binder if they need it for middle school or high school and of course their own water bottle or whatever >> backpack. But but um >> paper Kleenex was my favorite one. But all of that stuff is um it was you know so it was your notion of a free and appropriate public education that that's what it really means. So um the uh student enrollment our on-site registration is next week um Monday and Tuesday start at the high school um with uh juniors and seniors on Monday uh freshman and sophomores on Tuesday by appointment for the rest of the week. Um and then all the other schools are the Wednesday um August 20th. Um we have some and we will look at them in our decision-
036making about interd district transfer slots that we will approve some tonight. And one of the questions I'd like to come back to when we get to that place is um if we've got some interd district transfer requests and once we've seen what our phoma enrollment looks like there may be the ability to open more slots but we don't meet as a board until after the school year starts. What I would like to consider if that may be the case is can we do a one topic um um online board meeting for 10 minutes. >> Um >> yeah or just grant you the authority to make decision to >> make the decision tonight say if you set a parameter and you administer it >> and and and so we just wanted to make sure that we
037gave the phoma kids the opportunities um to be able to do that first. There are two pieces of information that we are giving out to be able to have at um uh for students to return. Um the technology acceptable use is one. We want to make sure that those things get um signed and um these two pieces will be sent out by me and they'll also be available at schools for registration and available to turn in. The other one is a family income survey is we get our school and district poverty rates we've done in the past by u uh free and reduced lunch counts >> with the um C lunch program or me meal program where everybody eats free. Nobody has to fill out applications anymore. So we have no real parameters to be
038able to make determinations about our poverty rate yet. Title One >> drags that >> wants to know. Um, CTE programs want to know. There are some other grant programs that we can be eligible for that they want to know. And so the family income survey will really goes out to families and says this is why we want this information. And all it is is it's got a series of check boxes and says with the number of people in my household, do I fall below this income category? And I just check a box. And so, um, it isn't about, um, you have to tell us exactly how much you owe and attach a paylip or anything else like that. And so, we're going to try and get as much of that as we can. Um, and
039be able to manage that. But those two things I will put out. Um, and I'd like you to know those just especially the family income survey as something new that if you have people who are asking you that question. Um, it's really about being able to make sure that programmatically um, we can have as much data as possible to access other funds and things like that. >> I think that's that's very key message is with this data we get more funds to serve your students. >> Yep. And that's the that's the header of the the letter that goes with it. And will that be available as a physical form at these registrations? Okay. Not only as an email, >> right? I'm I'm sending it out via email with a an online survey option, a fillable
040PDF option or print option and the schools will have them available at their on-site registration to fill out there as well. >> Okay. >> How many more years that USDA program can be free lunches? Is this the last year? >> It was a four-year program. So, this is our second year. Um and as long as um the USDA continues to get the funding and have that happen, we will keep going. >> So, >> and it's it's breakfast and lunch. >> Yeah. >> Except if you want milk but don't have the lunch, buy it. >> Yeah. For everything. >> If you don't if you want milk but not food, you have to buy the milk. But if you get the food like a government program what's a reimburseable meal and there are a couple of districts
041who have actually they're not going to sell milk independently. They're going to encourage kids to take a meal and then it's all free and you can get the reimburseable meal. So it's kind of weird but >> which is great until people. >> Yes, that's exactly it. >> I heard they have a little thank you pile or something that they >> Yes, the no thank you pile is fantastic. middle school institute they done years ago. >> Do they do it here in the high school? >> Um >> they have it. >> They do. They do. >> Um okay. Well, thank you so much. U moving on to the English learners annual state report. >> Cool. And and um we've got it. >> It's in the packet and it's something that we have it's a state report
042that we um are requested to approve. Kelsey, can I put you on the spot to be able to add any pieces about how this plays out and what it means for us? >> Um, >> sorry. >> It's a >> if we have questions, >> right? >> Yeah, it >> it's it's a requirement that every year at the start of the school year, it doesn't really have anything specific about Palomus. So, it's a statewide report. >> I confess that the 75page report I have not yet read. I will I will because I'm kind of interested in it. But we're it's a state level report that we're supposed to approve. Again, that sounds like a classic government. Why would we approve a state level report? >> Yeah, I have question when I was I did >> it.
043I I mean I read certain sections of I knew I read the whole thing but I did not in time for this meeting that >> it's one of those things that it's I think it's if if you if you are participating in any program that's connected to um title three which is the English language development title as federal funding that that's one of the check boxes. So >> well and do we have this kind of information for our district? >> Um yeah we have pockets of it. We're small but but we do have pockets of it. when we compare to this kind of report do we see similar trending do we have I mean I know that we're a very small sample we have a very small >> yeah we're you know I would say
044there are some things that that we we meet the trend there are other things that we don't so for instance uh the attendance of our English our English language learners um is better >> than most I was that that's one of the parameters I was curious >> yeah and and so um that's one Um um grades are, you know, kind of in a pathway, but we're not having more students fail. Um what was the other one I was looking at? Um I'm not sure about graduation rate, but five-year completers. Uh you know, we've got people who are are are finishing up. And I haven't looked as closely because our our set at the high school has been so small u about um are are do these students have access to AP um classes and things
045like that. And um so I don't have a good a good feel for that one. >> Yeah. And I guess that was kind of what I was wondering wondering if we if we monitored these children as they gradu as they you know move on and go through >> um and if we have that kind of data. >> Yeah. and and and that's out there. It just a lot of it depends on if there's no high schoolers in a given year, there's nothing to be able to take a look at. Uh but I would say that our our English learners are probably some of the best looked after kids um that there could be. Yeah, we're um we're part of a consortium which is really nice because like next week um we'll go in and actually
046delve into our data our um of our student population and then that's when we create kind of our report that then goes to the state. Um but we do have a really small population. So whenever we look at that information it's hard to share because it will identify a student. So, >> um, yeah, it's just a kind of a testament to our students lives, but we do have really wonderful staff that really care for the student subject. One of the things I noticed in the report was it was talking about a disparity in students being identified for TAG, which reminded me, and we talked about this how many months ago? it was the end of last school year at some point um that tag hadn't really been in place in the same way recently in
047our district and um so I and this is not a question for tonight it's probably for later in the agenda even but I would be interested in seeing how that's rolling back out in our schools or if we're able to with resources it is rolling so I can make sure that we can get that on a later agenda >> and I will actually say that at the appropriate time in the Okay, sorry about that. Um, okay. >> And we need a motion to adopt this state level report. We have nothing involved. >> Did you approve it? >> Yeah. That it's wild that we're not just acknowledging receipt of, but that we actually have to approve it. But >> that's what you're looking for, I guess. So, >> what's the what I don't I don't remember
048what the language of the >> statute is. if we can say that we've received it or >> well we'll just say approved something different let us know but I'll move we approve the state level English language learner report for this last year >> I'll second the >> okay moved and seconded >> that seems pointless but don't put that in the heard >> is there any further discussion and okay hearing that we'll move to a vote all those in favor All right. 5-0. We passed that one or approved that one or acknowledge receipt of that one as we were required under law. That is a confusing one for all of us. Okay. Um, moving on to the financial report which we also have in our packet. >> Yeah, Jennifer, you know, put put all her information
049in the packet. Um, I'm looking just one. The only question I have is if she hired the auditor, do we do we like quote for auditors? We, you know, put out a RFQ, whatever, or do we just always use the same firm? >> Um, we have have um we moved two or three years ago to Acuity. >> Yeah. >> And Acuity has been um very good to us. Um, and so we've stayed with them, but we continue to look at where are other people going and what are the price points and we can look to do um an RF RFP at any point in time we want to. >> Uh, but the engagement at this point is to go back to Acuity and um, uh, it's the same process and protocol that they've done with
050us for the last couple of years. >> What do you know what the cost is? She eventually >> off the top of my head, I don't. that >> I do have a copy of the budget that we could look at if we wanted. >> You know, we as a government agency, we should dual quote or or triple quote any service. Um, and you know, I get it. May maybe you quote them for three years of service or something so you don't have to quote every year. But anyway, I just think we should always make sure we're being as frugal as possible with tax period. >> I agree. On a similar line, a year ago, we talked about the bus contract because when the contract started, there was only one bus company in town. Now there's
051two. And I remember a year ago talking I don't remember when their contract was up. I remember they were there. >> We're going to have to put out um a request for proposals or um that's not the word I'm looking for, but we'll have to put out the the appropriate um and request bids. And so Jennifer and I are starting to work on that. But do we have the contract for this school year already? So, >> we're we're set for this school year. We're going to need to enter into the dialogue and conversations to be able to look into the future. And so, um I'm sure we will get MidC Columbia that will bid um probably the current >> there are current um what is it? Uh student transportation of America which is Corvalis right
052now. Um, we used to have >> first student and they will probably, my guess would be put a bid back in. So, there are at least three that we're pretty sure would be >> How long have you been with them? >> A long time. >> We renewed with them. >> Oh, >> cuz Pete Tuano was here when we did. >> Yes. Okay. So, first student was the one we had such trouble with. >> First first student was that and then um so it's been since then. >> Yeah. um that we've had that was in between. I was I was also trying to remember which one was the difficult one. >> Yeah, >> I remember what company. >> So, I mean that's a that's a perfect question because we're that's what we have to do and
053and we're on it being able to do the preparation. >> Always blows my mind and I'm in the transportation business. I know the cost. I look at that monthly bus bill, it's like, holy cow, that's a lot of money. >> It's a necessary evil, unfortunately. >> But the power bill of the gallon wheel, >> transportation, food storage. >> Yeah. >> Okay. Um, if there were no other questions about the financial report and if any come up, we can probably direct them to Jennifer via Susan Marin. Yeah, absolutely. that come up. It was pretty clear. Um, which I always like >> and I'll find the audit cost to be able to make sure we have that. >> Um, >> sorry. >> I'll make sure that we get the cost of the audit. >> Oh, that's fine.
054>> Just just to be able to put it out there. >> Yeah. I'm just curious, but it's not a big deal. I mean, obviously, it's already been signed and whatever. So yeah. >> And then uh moving on to strategy and discussion. Our first item is budget committee vacancies which Jennifer included in her letter to us here that we will have two vacancies on the budget committee and as we discussed during our work session yesterday. one of those we will be inviting someone from the um educational equity committee >> and we're finding out >> invite all of them whoever >> about what the possibilities are. Jennifer had told me that uh she she reached out to Woodris who was a member of our committee >> in the past and she has declined to um um com
055complete another application. Okay. Um there have been no word back from Craig, but Craig told us pretty clearly that that he was done. And so um McDaniel >> heion years in his last two graduate. >> It's not that long, but it's yeah a while. Uh um these are the two that are on >> they were on already and she reached out to see if they would want to apply. The applications are on the website now for the budget committee members so that you can point anybody there, but it it looks like that there will truly be two new >> um um openings to be able to do. So, she's got the application out >> and you're you're going to you're taking the to reach out to the EAC people. Are you taking that action? >>
056Well, um we don't have the EAC set up yet >> as far as I know. Uh we're required to kick it off in September. So sometime before budgeting starts. >> Now I'm with you. It took me a minute to >> after the first of the year. Um is kind of when we kick off the budgeting process. So we're okay for right now, but we do need to actively invite a member of that group to fill one of the positions. >> Y So then the question is her deadline is September 30. Is that too early of a deadline if we need the EA EAC set up first? >> No, we'll be good. Okay. We'll be good and and I'll catch you up on that conversation from yesterday, Kelsey. Yeah. And I I have an idea. So
057be >> Okay. Perfect. Perfect. Perfect. >> I mean, it's unfortunately it's a double assignment, but uh but again, it's it's not required. It's just advis. So if we don't have I I I'll reach out to the person who ran against me. It be should be a good candidate. So I email her, let her know what she should think about that. >> Thank you. Um then we have inservice week updates. >> Yes. And I gave each of you um a hard copy of the agenda um and and the way the week looks um because I wanted to make sure that you had the hard copy. Um our new employee, there's a couple of things that will look a little bit different. our new employee in service. Uh on the Monday, we've added a couple of different
058layers uh to be able to take care of uh a little a few more pieces of key business. The other thing that's happening on that day that's not listed on the schedule is uh based on our agreement in collective bargaining that we would allow um our our special education case managers to have paperwork days from the last time >> um as an option once a month. Um, using that, we are having an August paperwork day this year. And that August paperwork day is that same day on that Monday where Kelsey has the opportunity to get all the special education case managers together. And so she and I have coordinated together to make sure that any of those special education folks that are also new employees, we can balance out their day so that they get
059kind of the best of both worlds. Um the very inviting thing is Kelsey gets a whole day with those folks and it's an opportunity to lay the groundwork and get a lot of things done um in being able to kick off the special education year in a really really good way. And so I think that's really exciting to be able to have that piece of the puzzle. So, for instance, our new special educators will start on that day with Kelsey at 8 and they'll come join us midm morning for some of the new employee items and then we'll go I mean, so we we've tried to set it up to be able to allow for um them to get the best of both worlds. And so, um we're looking forward to it. I think it's
060going to be a great day. The welcome back on Tuesday, uh we start with breakfast at 7:45. Uh thanks to some contributions and a couple of grants. Um we are catering breakfast that morning. You are all invited and welcome to be able to attend. Uh we'll do a welcome message very brief at 8:15 and by 8:40 we're going to start with our professional learning. Last year we did uh kind of a roundroin rotation for professional learning instead of sitting and listening to somebody or something for two hours straight. and it was received quite well. So, we're going to do the same thing this year and um our four sessions that we've got to look at um for the health of it um is our nurses. Um tech talk is our technology people um um we
061will have uh MODA as an the insurance provider in attendance and they will do one of the sessions to talk about the changes in insurance and answer questions for people. We wanted to be able to make that as an opportunity. We also have for those students that or for those students, they are students um for those staff members that don't participate in insurance, they they opt out um and or for those that that don't have questions, an opportunity to spend that 35 minutes doing their safe schools or or spending a little bit of time completing the training they need to do. And then our last session um I called it um uh the safety series and series is intentional because it's going to be an ongoing throughout the year and um we have uh a
062presenter Mark Summers from um our ESD who is going to talk about come talk about setting up setting up a classroom structure to help ensure um a positive start with um multi-behaviored kids and so um the idea was something actionable and something to start the school year. So Kelsey's worked with Mark um to be able to set that up. So those will be the four sessions that we'll have um and then um we'll break out into other things later in the day. So our um our classified folks will have their lunch meeting that day. Uh then in the afternoon will be uh schools and program staff meetings at the local school level. And uh then Wednesday will be mornings at the school. That's our lunch um setup which we need to talk about a little
063bit I think. And then uh classroom prep time. The collective bargaining agreement for our licensed staff gives them 12 hours in their classroom. And so that is is Wednesday afternoon and all day Thursday. on the Wednesday afternoon because our classified staff are at school all day that day, have the opportunity to be with the teachers they work with um and and really get a chance to settle in. And then that Thursday is a classroom preparation day. Um, I did include on the agenda then following what the first day of school, first week of school schedules look like, so you know which schools start when. And then at the bottom, we put some dates to remember and they're really about picture day, uh, back to school openhouse and our homecoming week just to kind of put
064some things out for our staff to be able to um, know where things are going. So, um, we're excited. We've got some things put together and um, coming together very nicely. I have a question about school picture day. >> Yeah. >> Um, have the new board members been invited to get their picture taken >> um like we did last year? >> Probably not. >> I don't think so. >> I don't even know if the ones we had taken were put up. Were they? >> Yeah, they are on the >> Are they on there? >> I believe they're on >> Someone didn't go. Was it RIP that didn't make it? Someone >> I don't remember. But what is the date for the elementary school picture day? LS September 23rd. >> Okay. I'll put it on the
065board calendar right now. >> That's website or something or >> Yeah, they put it on the website and then you also get a cute little staff ID even though we're not staff. >> Is that the only data? You could go to any one of the schools and and they have blank cards that that you can just fill in and we'll make sure we get it, but any of those days >> um would be high school it >> I know. I was thinking it would be really cute if I like a group photo >> wear matching outfits. She >> Oh my gosh. >> I'm not cool enough to wear a matching outfit. >> Yeah. Um, okay. Thank you. I just that the picture day was a good reminder. I will also say uh right now as
066a good reminder, everyone on the school board is required to complete the safe schools training on child abuse mandatory reporting. Please do that. I think we have the same deadline of October 13th, but ours might actually be sooner. >> The only one we need to take is the child abuse one. >> Um, I believe so. it it'll kind of >> has a spine >> and so when you log in it will have those selected for you know I was wondering if that was just in general >> results and recon does >> Oh that I got the email about it and I wasn't sure if we just got copied because we're the board or we have to take it so I'm on my list I can ask >> we do need to take it because we
067are manual for 20 years. >> Yes. >> And you can't make them talk faster in that one. You can usually make them talk faster. Just choose 2x speeds. >> But the videos are at least different. >> The 1x speed is very difficult for this ADHD brain to handle. I will admit, but it's a very important training. So, >> so Erin, can we talk about the barbecue lunch real quick? We have that on here as a discussion. I So I've been working with Mary in the admin office and she's Gosh, she keeps good records. >> She does. >> Smokes. She's got the list of everything we ordered last year, what we used, what we ran out of, what was left over. It's like so impressive. Very >> very. >> So anyway, I've talked with her. Um
068there's going to be an order placed. One thing that we want to do different this year and it's going to be to the cost of like $100 is um using a plate service so that we're not using paper products. >> God bless you. >> Yeah. Right. She she told me about it and I was like, "Oh, sweet. There's a couple different ones she was going to look into. One of them we have to run the stuff through the dishwasher in the kitchen. Another one we send them back just as they are." Yeah, she told me that you were looking into some options and she Yeah. >> Oh, yeah. Oh, yeah. So, it'll it'll depend on, you know, economics, but >> anyway, um so there's that. I've talked to Rick Wells. He um is voluntarily picking
069up the barbecue for us, bringing it and helping us cook. I've done that, too. >> Yeah. And he will, but I haven't talked to Joe. I should maybe touch bases with Joe. Um, and Rick will talk to um, Mary's Picture Value to get Brickheads. So, there's that. Um, I will be picking up tomatoes and onions for the hamburgers. They don't have the same veggie burgers that we had last year, so she's substituting a different kind. >> Um, you place the order for those. >> It sounded like it. >> I got an email from her like I just got it like sitting here. So, I scanned it. Well, it threw me because it says, "Hi, Mary." to me. >> It was probably a forward >> bless her heart. No, it wasn't. No, she was trying to
070hurry up and get it out there. But she does a phenomenal job. >> Um, so anyway, I think that things are moving right along. >> Okay. >> And, uh, Jennifer and I met this morning with Nicole Berley, our our nutrition services person. So she knows that um uh there may be food brought in in that morning to store in the refrigerator space. So she's ready for that. Good. >> Um with anything that comes in and um uh my only question would be u what time do you need want? >> Yes. What time do you need? >> Um me there us there. >> Will you have two more people with me there this year? Assuming everybody here makes it. Mhm. >> So, in the past where Erin's in charge of hospitality, Sandy was inside like helping
071make sure stuff was filled. >> I was the runner. So, Joe and Rick were out at the barbecue. Ran. So, so there's >> don't want me at the barbecue. >> Well, that's okay. Joe. >> So, then um I don't know what other where else you'd help. One thing that might help is if we had a rowing trash can because the people that sit down to eat are trying to get up and then they if somebody could roll around a rowing trash can >> or having or collect >> because I saw that issue when I was in I see people looking around trying to figure out where to get rid of their stuff. >> Yeah, we could set up tubs on a couple of >> station cuz they're coming back up to the food line trying
072to get rid of their garbage >> and that was the only thing I saw as an obstacle. You have a wine getting food, >> people trying to dispose of their stuff in the same spot. >> And of course, we'll have garbage and we'll have >> real things and silver. >> But if we can get some carts, people have stationed out. >> I think what I what I remember last year is I got there like an hour early and all the onions were sliced and the tomatoes were sliced and everything else was done. >> Rick and I got that done. We met at 10:00 um that morning and we got the tomatoes and >> and all I did was dawned gloves and helped with buns, right? So that people could be ready in the line to
073speed it up. That was all. >> Yes. >> So I'm just at your disposal to do what you need me to do. But I wrote myself a note so we can make sure we've got carts >> for dishes and things like that. >> I'm going to be there at 10 and if things go right, I might even do some slicing and dicing at home so that Is that allowable? >> Yeah. >> Okay. because I don't have a commercial kitchen. >> It's not for We're not feeding children. >> Yeah, but and yeah, >> that's I do think I know the first year and I think last year we got behind on the veggie burgers that people were waiting. >> So, we may consider some sort of warmer, having some ready so that it could >> we
074could turn on the warmers in the kitchen. >> We we had made the burgers first. We were putting all the burgers out cuz it turned out the veggie burgers took longer to cook than they take longer to cook. So, we need to start with that then put them somewhere. >> Yeah, we've got a warmer that we >> for cook the veggie burgers in advance and bring them appreciate >> not being grilled on. >> Honestly, sorry people listening. There is no cleaning. There's just a spatula. Just throw the veggie burger on the grill. >> Yeah. >> And it's no different than the hamburger next to it. >> So, what I could do is come pick up the veggie burgers in advance. We have a large black stone. And I could cook all of the veggie burgers
075>> and bring them in a roasting pan that >> I just don't know when they'll be here, Erin. >> I just don't know when they'll be here. >> So, and and is Mary is that the part of the order there for Mary? >> Yeah. So, Mary would know. She can give you >> Yeah, that would be helpful for the flow of things on the veggie burgers inside. >> Agreed. >> warm that we can add them as needed >> because we did those and hot dogs. >> Yes. >> But the hot dogs and burgers cook fast, but the veggie burgers were so thick. >> Yeah. >> That they took like 20 minutes. The hamburgers took three. >> It's almost there. It's almost >> As long as they're there that morning, I can pick them up and
076grill them up. >> Yes. And I'll confirm with Mary when that order will be delivered. >> Okay. >> Yeah. Because usually if if memory serves me correctly, we try and come over. Um if we have every if we have things on Monday that we know we're going to need, we can just store it in the refrigerator early. So, you know, it could be that it's Monday or Tuesday that that stuff would come in. >> Yeah. Yeah. Do them on black. Do them in the trigger or whatever people want. >> Yeah. >> All right. Okay. >> My burger is vegetable. >> So, it should be >> Yeah. >> Okay. >> Acceptable. >> Well, then I think we're all set for that. Um, and we did go over our time, but that's okay because we knew we
077were going to go on a couple of these like this next one. >> Personal electronic devices. >> Yes. Yeah. >> Um, and I wanted to share I put out an email today to to our staff with just some general information. And part of that was we've heard um we want to be communicated with when things are happening before everybody in the community knows. And so I'm I'm trying to do my due diligence to listen for that. Um, where is Hang on just a second here. While you're pulling that up, I have my little notes about um the ELB report and it's really just to to indicate that we've reviewed it and there's some key findings I can share, but um it's really just all what's in the packet. So, we provide that whole group. >>
078Thank you. >> So, as we know, the governor's executive order came through on July 2nd. um to uh take take away for students uh personal electronic devices um during the course of the school day. So in essence from bell to bell we we had implemented a lot of that in last year. Um however at the the middle school and the high school level they were allowed during break time and at lunchtime. this is no longer the intent or or the case with the law. So um when you take a look at it is ordered and directed they provide a definition of personal electronic devices and they say means any portable electrically powered device that is capable of making and receiving calls and text messages and accessing the internet independently from the school's network infrastructure. This
079does not include a laptop, computer or other device required to support academic activities. So we it allows for the look at cell phones, smart watches, all those kinds of things. >> Are the rednecks bring out and CB radios so they talk to each other? You're best not on that list. Well, I mean, we're we're we're truly having a lot of conversation about we know that this doesn't apply to adults and we've talked about um there are some adults in certain situations that I mean, if there's an emergency happening here at the high school, I want to know. Um and so there are certain times we need them, but we also know that there are some adults that hang their faces in their cell phones for a very long time. And so we need to be
080able to monitor kind of what it is we're doing and how that plays out. So the requirement says that the polic there needs to be a policy adopted no later than October 31st and the policy must be effective no later than January 1st. We won't have the policy formally adopted. But the feeling was we've been so much into what we had worked on last year to implement other than breaks and lunch that we were in a good space to continue and grow. And so um let me stop this. And so the general information that we've put out that we're making shells of Where did you go there? There you go. So, it was just general information uh from the start of of uh the policy and we said while formal language is still being written
081for approval, FOMO schools will be starting the school year with this requirement in place. So, students may not use and this is going to be in handbooks uh as well. Students may not use personal electronic devices from the start of the school day until the end of the school day. >> What I'm sorry, what wasn't the original? They could use them during lunch and breaks. >> No, they can't anymore. That's that's >> So that's that's the new Tina and Coch thing, but Yep. >> our what I thought the board was developing was to allow that. Is that right? That was >> So this is a change for this year. >> This is the change for this year. >> Okay. Um uh exemptions will be available for medical and other required needs as approved by schools
082and districts. And we believe that there will be changes um at the state level in terms of how things play out and what exemptions are um applied. And so we want to be thoughtful about um how we approve those and approving those judiciously and working with families, but also not wanting to over um overapprove um just because somebody can say for whatever reason my child needs their phone. So we're really being thoughtful about that and how we go forward. At K5, there are really not differences because the K5 levels have made it um in the last year. Basically, we want phones to stay at home, but because there's no locker space or storage, but the the kids can't have them. So, at the elementary level, it's not been an issue at any point in time.
083Um on occasion, they'll have a student who says, "I need my cell phone," or will have a smartwatch, you know, things like that. So, um, but it's it's the highest level of issue is middle school, high school. >> Reading this, I see a potential problem with that they can do about it. It says they can keep it in their pocket. Then it says they can't use the bathroom. Are those kids just going to go sit in the bathroom on their >> Well, here's where we're going. Um when we did um our parent survey, the parent last year, the the parents came back compellingly having said for the most part um we want our students to have accessibility. Um and and a lot of that came from an avenue of safety. if something happens, um, I
084want to be able to know my child, you know, that sort of a thing. And so we talked about it and we said, we really haven't had huge issues. I mean, it used to be when I was at the middle school, um, we always went under the premise if you keep it in if if we don't see it or don't hear it, no harm, no foul. I mean, we're that's and so that was the place with which we chose to start as as a tiered system of where they live. So, if they're in your pocket, um, no harm, no foul, but we're going to be watching how often do you ask to leave class, when are you in the bathroom? We've already talked about the high school because high school is open campus. So, we
085can envision and um we we've we've heard it before. Somebody had said it's going to be the um the new version of the smoking session. >> Okay. >> And so people are going to because they can go off campus, walk across the street at lunchtime and gather on the sidewalk and use their cell phones and then come back uh >> to text each other next to each other. >> Right. Right. And so, >> well, that's I mean, that's going to be kind of selfmanaging because who are they trying to communicate with? Kids who aren't allowed to use their cell phone unless it's the guy standing right next to them, which is which is of course what they do today. But hopefully that this breaks that habit. But >> really, that shouldn't I'm predicting that wouldn't
086be that big of an issue because at least they're communicating with people outside the school and most of their circle is going to be with them. >> Yeah. And so we we know that and um but but based on the parent input, we said if we're not having a problem, you know, because I had somebody email me this summer and say, "We're just going to buy pouches for our district." And it's kind of like we can't afford to buy pouches for every student. And >> well, we also have hire someone to manage them. Well, we've had we've had some schools that have have had those and um student leaves for a sports trip and they can't get access to get their phone out of the pouch to be able to take it with them because
087that's not the time of day that somebody's going to unlock them. >> And so >> my point, you'd have to almost hire a full-time person, do nothing but check cell phone bill, >> right? So, so we really we really talked about it from the standpoint of being able to say if it's not a problem, um, do we really need to shut it down that tight? And if it gets to be a problem, then we change the way we do business. But our thoughts were, let's start with this, and then if I can't manage it in my pocket, um, and you'll see the middle school's example here. If I can't manage it in my pocket, it goes in my backpack. If I can't manage it in my backpack, it goes in my locker. If I can't
088manage it in my locker, it's going to go to the office or something. I mean, it's it's a graded system. >> I think that's a great >> of being able to do that so that we can um we can monitor instead of overkill. And so because the other thing for me quite frankly is if I if there's a student in a school that sees something a miss or sees something happening in the school, I am very grateful if they have their phone in their pocket and can take it out and make a phone call in the case of an emergency. >> Sure. you know, and so it's kind of like how how how do we how do we make it manageable and tie it down, tighten it down if we need to? >> So, the
089other piece I have two questions if you don't mind. >> No, don't mind them. >> First question, my interpretation of the governor's order includes smartwatches. Yes. >> So, seeing smartwatch must be set to silent mode. I think it needs to be in airplane mode rather than silent mode because even in silent mode they can still be sending text messages during class. Um even though it says may not be used for texting, they're going to do it. >> Yep, >> we all do it. Um >> and this is good because we need to make sure that we're doing the right thing. >> Yeah. My other question slashconern is if we have students who are on IEPs or have medical reasons to use their phone, the other students are seeing them using their phone. Are we breaking
090any sort of law around privacy? Um because that is then calling them out and identifying them for being a student who has >> a health concern or an >> but not if it's in their pocket. >> But if they take it out, if they take it out to use it, the ex the it says exemptions, but it doesn't say who the exemptions or what the criteria is for. >> So, there could be lots of reasons that we may as we unveil um choose to issue an exemption. >> Well, and that's my question is where at what level is the exemption being >> asked for and then granted >> in some of the school Kelsey, do you want to >> Yeah. >> Since I hear you going ah That's that's a great point because um I
091was in a webinar and talking about like 504s and IEP students and being really thoughtful if we're having a conversation with families that a student needs a phone to access FAT and we put it in the IEP, then the district is responsible to provide that phone because um we have to provide that at no cost to the parent because it's in their IEP or plan. So being really thoughtful about that is an a like we might come together as a team and say the student does not require a cell phone to access a free appropriate education. However, we do understand that there is an exemption needed for the student maybe due to anxiety or maybe for some other reason outside of that and that would be the route to go. So it's like a gen
092general education process and not a special ed or 504 process. >> Okay. We wanted to listen for the the the sample policy that came to us had a um an administrative regulation or an AR that that was a um that is a as an example a form for people to request an exemption. We've chosen not to implement that simply because we don't want to be bombarded with the exemption requests from the get-go. We want to kind of watch things unfold and we want to be reasonable. The other thing that we know is um like with anything, we're going to have to treat kids in situations somewhat differently. But the other piece of that is um I talked to a parent last year when we started to implement who said, "My child needs their phone." Um
093when they when they need to call me, they need to call me. And so what we would try to do in that instance is potentially work to have that student get out of the class and go to a safe space to use the phone. >> I have is like I I can envision a child who maybe does have anxiety and some other struggles having the phone and to your point having almost being called out and then refusing to use the support that they need because they don't want to be by like I >> Yeah. or have a class going >> and part of that is our safe is is how do we educate how you do those things appropriately and where is the safe space I mean we've talked about in that first part of
094September we will be going over instruction if you need or you feel like you need or I mean it's kind of all those sorts of things and it's also going to be working with staff because I think sta our staff know students well enough to be able to um if Susan Holidayiday is having a panic attack in a class, somebody's going to help shepherd me to where I need to be and it might look a little bit different um than another student and and it's how do you work the dance and so >> you know then it's going to start looking at and and and the date of starting consequences, you know, it's and it's it's got to be age appropriate and level too. So I mean it's nuance. >> I appreciate that because I
095really I wrote down gaining responsibility. I truly believe that especially at the high school level there is a very there's a really exciting opportunity for us to have an incredibly mature conversation student body and essentially what you were saying is you all are part of this. This is us making being successful but you all got to buy in >> to the place where you're not like hiding in the bathroom for 45 minutes. >> Right. >> Yeah. And that's for that reason, >> right? >> Tom, you had something you were going to >> Yeah, two things. Uh, first of all, I I appreciate your sensitivity to the exception. Uh, because I you will I think you will get inundated with >> I for all kinds of bogus reasons. I mean, you look at vaccinations now in
096schools, right? I mean, parents can just basically say, I don't I don't want my kid to have a vaccine and give exceptions out, right? So I I think we've got to you got to find that line and draw it pretty hard. That's one thing I'd say. Number two, you know, the anxiety thing issue and it's it's ironic, right? Because the whole point of getting cell phones out is to help address the anxiety issue, right? It's like, yeah, the cell phone is not going to solve your anxiety issue. It's probably the cause of it. So hopefully, you know, we actually improve that situation. >> Um, and third thing I would say is I I think enforcement is going to be absolutely critical. Yes. Um, and I will tell you from what I hear around the community,
097enforcement in a high school is not very robust, right? I mean, I I was shocked to learn a while back that kids did there was no penalty for being tardy. You weren't you didn't go to detention for I think it was a whole year they were not making kids go to detention if you just wandered into a class 10 minutes late for no good reason. Um, and other things that have, you know, clearly disciplinary issues that were kind of shrugged off. So if we don't have um the will to enforce it, then it's all pointless. And so that I think has got to be a serious conversation. >> I agree. And we we've been talking to uh one of the things that we look at, especially at a high school level is is in some
098instances there's been a student aid in a classroom that if they don't have anything to do can sit and put their headphones on and it's kind of we we can't do that anymore. um if we've got a if we've got a um staff member that's closing the door and saying I know it's the law but we don't have to do it. we got to be on that, >> you know, and so there there are things that we need to do. And I know it's not easy, but the other part of that is, you know, somebody had had said, um, >> we've got teachers who are tired of saying every day, put it away, put it away, put it away, and then there's nothing >> in a result. And so it's it's how do we support
099that? And how do we teach our teachers? But the other thing we have to do is how do we teach our parents? If you need to call, if you need to get a message to your child, call the school office and leave the message and we will make sure it's delivered >> as has been the case for 120 years. >> Exactly. As was as we, as was shared the other night at the um fall coaches meeting at the high school. Coaches, you cannot text your students on your teams to be able to say, "Hey, the bus is leaving." >> Yep. >> Um a half an hour later, or to say, "Gee, we got to change practice today." and expect them to be able to read and respond during the school day. >> So, we have
100to change the way we do business there. >> Teachers also shouldn't be texting students. >> They're texting groups >> when they text groups. And and we've talked because that was another >> that's the first thing I thought of >> that was another piece that we put out is um text messages with students um as an individual student cannot happen. Yeah. >> You cannot text it's shocking to me that that's been going on, >> right? You cannot text an individual student. Um, and I wouldn't want to without another um another adult in the the conversation. >> And Boy Scouts, that's fundamentally the rule. You I don't ever text an individual. I had a scout text just me and I replied to him and his mother saying, "Thanks for the message, but in the future, please copy
101mom." I can't. >> Well, email and I I've done that in our emails with our new board members, especially at the very beginning. Uh, once we get going, parents are pretty good. good if Michelle's my other adult, but it it's it was really about I'm including your parent for this reason um in this email. And so it's really about how do we look out for each other? But it's those kinds of things that we really need to put forward. >> It's the same. But Erin, you said or use email, but it's the same with email. There should never be any one-on-one with a student teacher in get outside of Yeah. >> Yeah. So athletics. >> So the bus is going to leave a half hour later. Is there not a PA system? There's a PA
102system. The other thing that we can do is there are student office aids that there could be um um an index card sized message that gets delivered to every member of the girls soccer team in their fourth period class. Done. >> We did it. >> So I mean there are ways but we really have to make sure that we're reminding that that those are the ways we now have to do business. And so it so we wanted to make it that we are assuming nothing >> and and so when people are bringing up something to say have you thought about or did you know >> that's where we are. So our plan is to come back with a draft policy probably next month um to be able to take a look at but we felt
103like we were far enough in to be able to continue to grow on it and rather than waiting till January to start. >> I think that would have been disastrous I this is phenomenal you're starting on day one because that's going to be hard enough >> but allowing them to practice one way you know being very liberal u they see what we've had in the past where they can pretty much you know sneak around you anytime they want and then on a knife edge coming back from Christmas break yeah forget it you're going to be June before you get any kind of compliance and then it's too late of farms and forth >> I'm sending out a message to parents probably cross my fingers tomorrow and if not tomorrow, Monday because I've got some stuff
104I have to get out to parents. Um >> yeah, it would be super neat to have that book out before registration. So that's that's my plan is tomorrow >> and and this and again I and I think I think Erin would you said it um you know a conversation with students in that opening assembly this is not a punishment not you know this is for generations your parents grandparents you know lived life without their cell phone and had a rich engaging life you know one-on-one real people you know you'd have that conversation that's we want you to have the best experience possible cell phones are a convenient tool they're not an experience you should not be living life through There is at least one teacher here at the high school who implemented fully last year
105because the high school bought those shoe pouches. >> Um and at least one of those teachers will have students come into class, put the phone in that pouch and um that teacher is absolutely sold and says it's increased the communication in my classroom. There are sometimes that students will forget the phone and come back two periods later to pick it up. I mean, so, you know, it's just a matter of making it work. >> I've got to find it, but there was I think I heard it NPR. There was a study they sent, you know, this bunch of kids to a resident camp, seven days, and they tested their empathy level on day one. It was an electronic free week. >> Seven days later, they tested him again and their empathy levels increased by 30%
106over seven days. um you know their empathy, care, understanding of their fellow person. And I mean there's this is just awesome. I'm glad that the one other question I had is so executive order because the legislature didn't get themselves organized. Is that legitimate? Is that going to get challenged and reversed because it's not a legit legislative? It's an executive order. It >> it could get challenged, but the part that that um um the the governor is is the superintendent of public instruction. So in her role as a superintendent of public instruction, it becomes a little bit more than an executive order. >> And the reality is it doesn't matter. We get to enforce it here how we want. But it is really nice to have Oh, we have to do it because blame the governor.
107That helps. It's a lot >> and OSBA should be sending out >> they have a sample policy. So we got that. >> So the other thing that we're going to do is have a couple of information uh sessions scheduled at open house. Notice they're not input sessions, they're information sessions. And you know, because we've done the the middle school does uh you know, their half an hour of of sixth grade outdoor school. And so we'll just do something about personal electronic devices and allow parents an opportunity. One of the things that I want when we get our new student board member or board members is to be able to uh work on some student engagement uh possibilities in September early on, probably middle school, high school. Um and again more from the standpoint of being
108able to provide information but I also feel that with the student part uh our middle school and our high school have really taken it seriously to be able to because the high I put the middle school's example in but the high school has put theirs out too you know in terms of of in their handbook that says you know we're going to do these things and then we're going to start enforcement and um you know first offense could get you detention and you know things like that. And of course, the middle school um also says if there's somebody on September, well, they both do. If there's somebody on September 4th that is being really unreasonable, um we're not going to not discipline just because it's not September 29th yet. >> Yeah. >> It's just being
109able to we want to do the encouragement and hey, just a reminder, you're not supposed to have your phone or way to go. Appreciate that. Thank you. um and being able to do that kind of learning. >> Great. >> Good work. >> Strap yourselves in. But this is this is definitely the right trajectory for sure. It should have happened 10 years ago. >> Yep. >> Okay. Moving on uh to action items into district transfer slots. >> Yep. We've got um that put my list uh for approval tonight. We would like to add um two to kindergarten. We would like to add three to second grade and two to third grade and one to 8th grade at the Fulouth Academy. Can I ask a question? >> Would we be specifically saying adding um for the elementary
110the kindergart can you >> I'm saying that really loud. >> I'm making calls today. >> Um kindergarten or excuse me um >> one kindergarten >> kindergarten is two at Clemens Primary. Um uh three second graders at Fomoth Elementary, two third graders at Fomoth Elementary and one eighth grader at the Foma with Academy. And so these are in addition to already approved districts. Yep. >> And so it I I apologize for not knowing, but like how many students do we have that are out of district? >> A lot total. >> I I don't I don't have >> last year >> until we take a look at that. >> It was 20%. Last year it was roughly 20%. >> 20% of the district was from out of district. >> But but but you're looking also at Kings
111Valley that's at about 85%. We discussed a lot. >> It did, but that's what changed. >> I'll have to look. I'll look at >> students that have requested and would be specifically allotted for those >> adding extra spots because we have room. >> Yes. >> Because we have room, not like that. Those are already. Okay. No. And so >> you had asked you had mentioned, sorry, >> you had mentioned that um you had more that you wanted to do, >> right? And so my suggestion would be that if we approved these ones because the the principles have said and then if I had um the authority to um um based on our final enrollment um >> let me ask where where does the authority lie by policy or whatever. Right now >> policy says that
112the board can change that um based on recommendation at any meeting that it comes together. the board I just don't ever remember approving uh >> we never did. >> Yeah, >> we never did. We never closed down >> the enrollment number and so this has really been over the last couple of years brand new >> and so I just want to understand these slots like there is a set number of kinders that we have like 20 whatever it is per classroom and so with the four classes that we have say we have 80 that last year we accepted. So this would be bumping the total number to 82. >> Yes. >> And so um I just could I want to make sure that I'm understanding the classroom size, >> right? And that's what we look
113at. So for instance, fourth grade and fifth grade right now there are no slots because there's no room at the end. >> Okay. >> And and what we've done is we try and we try and keep um kind of as a rule of thumb our primary classes, so like our K2 classes um at at you know 22 max or lower. Um we try to keep um elementary classes 24 lower um and we try to never get a class above 30. I mean it's a rare occurrence that at the middle school or high school we have a class above 30. >> And so these numbers being added are based on our projections. >> They're based they're based on projections which is why we set those up and why we want to see the whites of kids
114eyes. But we ask the principles all the time. And so Aby's been monitoring kindergarten for well since they did their open house in April and um uh she monitors that real close to where she is right now and knowing kind of the um the trajectory and lay of the land. And so um originally when we had talked the principles had said we want to wait until after on-site registration entirely. And so by only giving one or two um at the grade levels, they've looked seriously at at where they're at and uh where our numbers look like from online registration that's already come through because even if the enrollments haven't been pushed, they can see the numbers um of the people who have done that. And so they're they're really trying to be judicious in that
115and wanting to make sure we get to our kids first night yet. All right. >> We got to treat a couple sick cabs before it gets dark. So, >> okay. Thank you. >> Bye everybody. >> Bye. >> I am open to hearing a motion to approve the interd district transfer numbers presented by Superintendent Hall and any additional slots necessary as determined by Superintendent Holiday before our next official board meeting. Um >> and we can have further discussion after. >> Yeah. Well, let me share a perspective and then I'll I'll make a motion that I get a second or not. Um so, first of all, I absolutely number one priority is kids in the district. We got to make sure there's room for them that they never get kicked out. So, that's priority number one. Priority
116number two for me, however, is the doors should be as wide open as possible. Um, what I always understood, you know, in my experience with this district was we brought in way more kids to the district than we lost. >> We still do. >> Um, and I assume that's still the case. Meaning >> people value a Palomoth education. And so I that to me, you know, that should be our philosophy. We serve those who live in the community. That's obviously the number one priority. That's our tax base. That's who we should serve. But we should open the doors to anyone else that we can uh fit in without you know jeopardizing the educational quality and all that. So that would be my statement. >> Yeah. >> With those parameters, the motion I would make is
117I would just defer for this school year 256 um that you know the inner transfer approval levels would be up to the superintendent and we don't need to I wouldn't even bother approving the ones percentage. to say I my motion would be we you know we delegate the authority to determine interd district transfer levels for this school year to the superintendent. >> Okay. Does anyone second the motion presented by Tom? >> I can second that. >> Can I just ask one clarifying question? >> Yes. And I I know that this answer to this is yes, Susan, because I know that you and Jennifer are very cognizant of the budget. My only concern would be if that pushed us to a place where we would have larger than capacity class sizes in any way. But you're
118very >> and that's constantly what we're looking at. I mean really this is this is the crux time. >> This is the crux time right now and and I think we're in a place that once we get moving uh we will know and and we're not going to put us in a place where our numbers would be too high. >> And I appreciate it. We we have also been you know for a year there we had a fifth kindergarten class because of the sizes and and so if we get to a place like that um which is you know not as likely right now but um you know then it will be coming back in the spring um but if I've got the authority to do that we know what we can take or not
119take and I would come back to the board if we wanted to entirely shut it down for the rest of the year which we did last April we came back and said let's shut it down for the rest of the current here and then we'll open up for the following year. >> I think that the agility that it allows you to really fill all of this possible seats is going to be really beneficial to the district as a whole. >> Thank you. And the thing we didn't want to do was wait until after the school year started and then say just hold off until we have a board meeting because those first weeks are so crucial. >> Right. >> I'll I'll have a motion and say on the stipulation that when you do add numbers
120you would just share that in your monthly report to the board. >> Absolutely. >> So Sandy will >> Yep. I think that is revised by Tom. >> Do you hear that Michelle? >> So my only question and this might be a question to Michelle and I'm not sure if this is is a question to you is if we vote and approve this. It moves us somewhat out of compliance with our own policy. Are we okay to do that or should we make a point to bring that policy back at our next board meeting and adjust it at that point? I'm not sure if that goes against the policy toward >> I think the way that you worded >> Yeah. >> that as a board member overrides >> that's what I was trying to >> Yeah.
121So what I recall and I I mean it's it would I I'm not going to by any means say it's a good recollection but but I recall it does give the authority of the board delegate that down but if it doesn't then by all means we can go correct that. We either reverse the motion we cancel you know we redirect it or we change policy. Well, and even so, if you delegate to me this evening, um, then that will be one of the ones that we can look at at the policy committee. Yeah. Um, and be able to see if we need to make a change. >> That's it. The board has the authority. >> I just wanted to make sure. >> Yeah. No, I I we shouldn't be in violation of our own policy.
122No, I agree that. Let's Let's assume we're not Susan claims we are. We either reverse the motion temporarily or we fix. >> Yeah. I'll let I'll let you know. >> Then I am uh calling a vote on that. I'm not going to repeat word for word, but you got it. We can send it to you via email if we need to or we can grab it from the recording. Um so all those in favor >> and uh the motion passes 4 01 absent now. Um okay then that brings us to our closing items. Um next meeting agenda items. The one thing that um was brought up which does not need to fall into the next agenda because I recognize a lot's going to happen in the next month, but a future agenda item would be
123talking about the the tag purpose. >> Yes, got that. >> Um were there any other requests? >> Um Susan, you you that's something definitely caught my ear, but we're in the middle of a bunch of other stuff. you said student board member or membersh >> if last year we had >> co >> um um and part of that was their um their activity level it was believed that with the two of them would be great but if they might want to alternate months and they ended up both coming >> but we we would never do more than two >> and it just my personal opinion was fantastic. >> Well I I I to have two would be fine. I I would say you just have one at the table, but um you know, so if
124they alternate, that's great, but I I don't know. I wouldn't have two of the table, but that's just >> any that's news to me. I didn't know we did coales. >> Yes. >> Thanks. >> Okay. No other agenda items to add obviously. Uh, And >> then a thanks to whoever went out for the money to finance that breakfast as well, the grant or the gift. I can't remember. >> It's a combination. So, we we kind of cobbled a couple of things together and >> said we can do this >> even better. Um, I would like to thank all of the um, district employees who are involved in the PHS bridge program that I already mentioned. Um, I also want to thank everyone who's been involved in the strategic planning committee work. Our meeting was very
125um, thoughtprovoking today. Today? Yeah, we finished today. >> We we've seen a lot of each other this week. >> This is the end of meeting number five. for >> because at least a couple of us negotiations >> only three for me but >> I'm tired of you people already >> um moving on then to board requests we have any board requests and hearing none I will uh call this meeting close at 8:41 p.m. All right. Thank you. >> Thank you for the role. >> Tom, I have something I want to share with you real quick. when you were talking about the kids coming off campus texting each other while they were sitting. say just their