001Okay. All right. I will call the meeting to order. The business is the pledge of allegiance. Try to remember the order and we're going to start doing it. That makes sense. No, we're not. We're not all going to do it tonight. Sorry that wasn't very clear. Please join me in the pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. Our next order of business is swearing in of our newly elected board members. And I do I have that script in hand? No. But Tom and Aaron have it. I think Yay. I think they can just read it. I don't know if they need to repeat. You don't have to do the
002whole That would be great if you don't mind not doing the whole repeat after me because last time I did it I messed up four or five words and everybody else was perfect. So um I'm happy to read it out. Yeah. Okay. We'll start with you. Thank you. I Aaron McMullen do solemnly swear that I will support the Constitution of the United States, the Constitution of the State of Oregon, and the laws thereof and the policy of the Paloma School District. During my term, I will faithfully and impartially discharge the responsibilities of the office of school board member to the best of my ability. Yeah, I don't have it right in front of me. I got ahead. All right. Uh, I Tom Clipfeld do solemnly swear or um that I will support the Constitution of
003the United States, the Constitution of the State of Oregon and the laws thereof and the policies of the Pulman School District. During my term, I will faithfully and impartially discharge the responsibilities of the office of school board member to the best of my ability. Yay. Fantastic. Now we are dialing in a school board member. You need to swear in the board. Do I? Your term ended. You're starting a new term. Oh yeah. Yeah. Should I do it? Just in case. I I agree with that. Okay. We talked about that a little bit. I don't know if I do a hand up. We'll do a hand up. I, Aaron Gudge, do solemnly swear that I will support the Constitution of the United States, the Constitution of the State of Oregon, and the laws thereof, and the
004policies of the Pulma School District. During my term, I will faithfully and impartially discharge the responsibilities of the Office of School Board members to the best of my ability. Hooray. And we are dialing a board member right now. Oh, hello Ren. Okay, Ryan, you are on speaker phone. Okay. Hello. So, wreck the tractor. Thank you for joining us remotely. Um, we are about to uh move on to election of board officers for 2025 2026. And I have a piece of paper here that should be needed. Just right. Yes. Yes. We will we will now take nominations for board chair. Nominations do not require a second. Are there any nominations? I have. Yes. S. I would like to nominate Aaron as board chair. Erin Judge. Sorry. Erin's over here. Eric, I'm sorry. We have two errands
005now. Okay. If you need a second, I'll second. Okay. Are there any You need a second for nomination? Uh, not yet. Okay. Are there any further nominations? Okay. Hearing none, nominations are now closed. We will now vote by roll call. As your name is called, please state the nominee you wish to vote for. And I'm gonna go into order. I'd like to ask a question each. Okay. Of our Absolutely. So, what what exactly, you know, are you looking to bring to the chair role? How will you act as chair? What are some of your approaches and priorities for managing the board? Can we get I can do them one at a time? Yeah. Well, of course. I just a general question. Just a general question for Um, one of my priorities that uh or goals
006um is to and I want to say this in the gentlest kindest way um but professionalize some of the meetings and streamline them a bit so that we have a working meeting and a business meeting um to respect the audience members time. Um, so I my hope is that we will actually have possibly additional meetings or adjourn and move into a different session and come back. That's one of the things. Um, but just with any component of being on the school board, um, my priorities are always students, staff, and our community well-being in general. Um, and just making sure things run smoothly and we stick to our timelines and things that we agree to as a board on the whole. Um feel like there was another question that you had asked that I didn't touch
007upon. So if you if there was something that you wanted but uh that's great. Um uh in ter you know obviously the vast majority of our work gets done in these meetings. So you know what's your approach and philosophy for how you will organize these meetings in the meetings at the agendas etc. Absolutely. So I I touched on it very briefly around the business meeting versus the work session and I had attended an OSBA training about a month and a half ago now I believe um where that was one of the central thoughts around it was having a working having a work session at whatever cadence we see fit right now we have a couple a year and I don't think that that is enough to get the business done in a quick and uh
008quick isn't the goal, but an effective business meeting. Um, sometimes we get led astray by our conversations and we forget to come back. So, having those separate work sessions where we can really ask questions of people. If somebody has a report to the board, they're able to do that in a work session. So, we can have more of an interactive question and answer and then the decisions would be made in a business session and the votes would happen in the business session. Um, and I think that's important. Um, I think bringing things to the agenda when they are pertinent to the business of the board is going to be important and when they are not under the purview of the board when they're outside of our locus of control, then they shouldn't be part of
009the board meeting agenda, but they could potentially be a part of a work session where we can have conversations about it, get updates or input from various parties. Um I think those are the big items. Um great and and then besid make a specific request and get to it. So one of my one of my concerns is from past experience is these meetings can very easily become fully respect to our superintendent the superintendent's agenda which obviously first of all there's obviously just you know um you know legal things we have to take care of we have to pass the budget you know we have to approve contracts all those kind of things right so those are those are non-negotiables Susan's going to put those on the agenda but you know I've been in that situation
010where the superended kind of drives the entire agenda and what the board wants to accomplish or feels the community wants to accomplish on their behalf doesn't happen because it becomes the superintendent's agenda. So my hope would be as chair that you're meeting on a regular basis with the superintendent to set an agenda that obviously makes sure we handle the absolute minimum legal stuff we have to deal with and priorities of the superintendent but also priorities of the board. So that would be I agree. Yes, absolutely. And anytime people if they would like to request something be added to the agenda, I'm open to that. That's been a regular part of the agenda I've noticed. Yes. At the end of every meeting, we we do that. But also, you know, in between if something comes up,
011um I'm pretty responsive to email. Um and in addition to that, we are working on strategic planning. So I think a lot of the work of that strategic planning will also arrive in our board meetings. I think that's very important because that will bring the community voice a lot more readily to the board meetings. Good. Thank you very much. Yeah, thank you for laying that question out a little differently. Yeah, I probably started too broad. That was always what I wanted to get. So I take it we're not expecting Ryan Ryan is work. He's a farmer. Yes, I know that. And he's on a tractor right now. So, I don't need to sit. No, you don't. No, you can come on down. I've been sent to a corner or something. Okay. Absolutely. Um Okay. So,
012I'll say we'll do a vote by roll call now. Okay. Um so, I'll just go left to right. My left to right. Um Tom. Yes. for your appointment. Okay. I'm also gonna vote for myself because if you don't believe in yourself, who's going to believe in you? Sandy. I vote for Aaron G. Oh. Oh, sorry. I skipped Ryan. Ryan. Yeah, I'll vote for Aaron. G. Okay. And Aaron. I'm also I will vote yes for Aaron. Okay. Um Okay. And now we will take nominations for board vice chair. Are there any nominations? Yes. Because of his previous experience on the board, I nominate Tom as vice chair. Are there any other nominations? Are there any? That was beautiful. Are there any questions? Is this something we would like to do? Okay, then we'll take a vote
013again and we'll start with you again. You took a vote for yourself, but Sure. Yes. Okay. I also vote yes for Tommy Flipfell. I vote yes for Tom. Ryan, yes for Tom. Yes. I vote for you. All right. Well, and that's that. Okay, Ryan, your work is done. Get out. Thanks, Ryan. Thank you. Bye. that little at the end. I think he had started the tractor back up. Um, okay. Thank you all. Uh, moving on to the approval of the consent agenda. I have a question on that. Yes, I have to look it up. I'm sorry. Um, sorry, this is going to take a minute. Uh, I can I can um tell you what it is. I not word for word on one of those. It is um our our newspaper representative is Gazette Times.
014I got the exact same question. We voted on news last year. So um as the law is written currently and Michelle please correct me if I misspeak or correct anyone please correct me if I misspe um the way the law is written requires it to be a newspaper that is physically published that is printed. Um, if it is a digital newspaper, it has to be behind a payw wall. And as we know, the Phomith News has chosen not to put their news behind a payw wall, which I won't editorialize how I feel about that other than um so the G the Gazette Times has to be our paper of record right now, I will say. um if that law changes. Well, and they had two bills in the legislative session um neither of which went
015through to be able to make that change. And um we still will will publicize all of our notices through the Philic News because that's the way our community gets the information. So even though we have an obligation right now to list the Gazette Times and post in the Gazette Times as our newspaper of record, we will not stop posting in the full news um in order to be able to make sure that our all of our constituents get the information. Thank you for your invitation. Um I believe that was the same question most of us, right? And if can I just clarify that if both those statements Aaron made are accurate that one it'll be a printed which that I think I I did know because I think I saw this must have been OSB
016or something about this legislation but is it also true it has to be behind a pay wall. Yes, that's the one that's really crazy but I guess you're trying to avoid some podcaster or something from being our official. Yes, there was a question about whether blogs were considered a new source and that was why the question had come up which obviously is not the case here in but the law has to be uh updated for that. Yeah, we did have the full news on there first and then looked up the bills and when we saw that neither one of them went through it was like ah darn it. Yes. Very frustrating. Um, if there's no further discussion, I um open to a motion. Move to approve the consent agenda. I'll second that. All those in
017favor? You in favor? I'm ass. I'm sorry. I'm sorry. Taking notes and voting and everything. to expedite on a thing like a consent agenda. You can just say any objections to the motion if there are none that it's not that I like that. I wouldn't do that on more formal things like policies or hiring but not a consent agenda. like that. Um, so those that did pass four to one absence. And that brings us to any requests for agenda modifications. And I have one which is adding public comment to the agenda. That was an a new software error that will be addressed at the the next meeting. that um anyone else has any modifications. Um so we'll add it and we know that the numbering is a little bit off. So we're going to add
018it right now to B is the second two or the second three excuse me and once this the minutes are published that will be rectified. Michelle has already figured out everything in the system of success. Um so I believe we do have a public comment. Thank you so much. Um, and if Van Becker would like to come up and speak to us, um, you're welcome to sit here or stay at your seat, whatever you're more comfortable with. I'm Van Decker live out on Decker Road and I'm representing myself which we have a Decker tree farm that been there for 100 years and I represent BNG Logging the big blue white shop down the other end of town and Rand Hill sawmill up on top of Ren Hill and uh I didn't go to school here.
019I went to Coralisai and and I've been in agriculture most all my life and uh I've hired several kids when they were in school here, some before they even got to high school um to do day labor things at my place. and BMG logging and Ren Hill timber hires several men now who went through the forester program here. Uh Simon Babcock worked for me when he was in high school. Um, we've seen a need for workers that come to our logging and milling operating and that get some work ethic development here at school. Um, which is really helpful. One of our heads men running the main saw at the mill is a boy that got stayed home from school for a while because I think he had a pocket knife in his pocket or something.
020And he's he runs a $3 million saw now that is the main focus of our song. and he sits there with two tables of buttons, electronics, and a whole bunch of TV screens that he watches doing an outstanding job and it's great to see these guys develop and uh I've heard comments that there may be some changes forestry program u if there is I'd like to know about it. Another thing I'm very involved with, the piece of ground that was given by Emery Castle to the Bulma Community Foundation. I was very instrumental in getting that done. He Emry Pen Castle was one of my professors in college. Um, when I came back here from the army, I went logged for him three times. Finally, I told him, I said, you know, it's getting up in
021years, 19 uh he'd always been involved with rural agriculture and uh for his whole life. And so I talked to him about what they were doing over here in the forestry program. brought him over here and showed him and he ended up giving that piece of 20 acre ground to the foundation at community foundation and it's used as a land lab for students. Um I just uh appreciate the opportunity to talk to you about it. Uh if if there's some things coming from the state or something, uh the forest industry here would be very supportive to speak for uh anything that need to be done. The Rex Clemens, I worked for Rex right after I got out of high school, a long time ago. It's if I can help you in any way with the
022forestry program, glad to do it. and uh our our company B&G logging is owned by my cousin's son uh and I represent him do a lot of things and the timber industry as a whole really supports this program and would like an opportunity to speak up anytime we should. Thank you so much sir. I appreciate your time. Any questions? Hi Dan. Um you're Stacy's mom. I am. I am. I lost my identity the day I gave birth. I'm Stacy's mom. I recognize you. It's been a long time. Um, can you tell me where the Emory Castle donated property is? The 20 acres by the where the horseshoe pits are on the road in Kings Valley. Okay. Right on the left side of the road, there's a green gate. Okay. The little sign right there. The
023was to donate to Alon High School. the former school district, right? But there legal complications, whatever, and it made it more expedient to do it through the community. Okay, great. Thank you so much. But it really it was intended for the benefit of the full school district. Right. Right. Yeah. Can I make a comment, Madam Chair? Just Oh, yes. Things that I've Thank you, Van. I appreciate that. Um and and what I've heard secondhand in the scuttle is that people are concerned the forestry program is going to be cut. The forestry program is not going to be cut. Well, it's it's not the intent to cut the program. In fact, if anything, we want to reinvigorate the program. And so having conversations with people like yourself are would be greatly appreciated. And and as you
024know, Phil is a pretty strong forest. Absolutely. And if we can do anything from the forest industry that help the school strengthen Yes. the forestry program, we'd be glad to. And I appreciate that. And I've got everything written down so that I can reach out and get in touch. Okay. Thank you. Thank you. Thank you. We used to have a there used to be an industry advisory group for the forestry program and there still is. Y that's part of of requirement for all CT any CT program and it's got to have an IND industry um populated advisory group. So what potential is for you to get involved in that soon? Thank you very much. I appreciate your time and your heart. Well, it goes back a long ways. I'm a logger's daughter. I get it.
025Many many people in That's right. Thank you so much. Thank you, Van. Anytime the timber industry can help you out with some context. Yeah. Thank you. Thank you. Thank you. Okay. Moving on from public comment to reports. We have uh no student government report obviously uh we don't have student government right now or should or should we right um so we have superintendence report I don't see PA or OCA so we didn't pause in July that okay just on representatives can I just ask the student school board representative member whatever we're calling uh do we have one I was I didn't follow the last meeting but you said we were looking at when we would Right. And and we were too late into the into the spring. Yeah. And and we actually had um co-representatives.
026Okay. And so um between the two of them, they also said, "Let's go for it early in September." And and so we don't have one now. So we don't have one right now. Thank you. And in the past we haven't asked them to come to the summer meetings even when we have them like I asked children for the summer. So yes in September we'll pick that process up and I don't know maybe we'll see some familiar faces. You never know. Um okay Susan report. Yeah, I don't want to um you all got you all got it in time to be able to read the information and so it was nice to highlight um uh quite a healthy bunch of graduates um that we had at all three schools and so really appreciated those opportunities. I've
027talked about summer learning before. The only reminder is that lunch at Pum Primary School is happening each weekday through the summer. um strategic planning will continue and we'll do more in August and that will be a um our work session that we're planning that will be a topic of conversation for that. Um the couple of things that I wanted to really just touch on and they'll keep coming back because we don't know all the information. Uh we do know that the state school fund budget of 11.36 billion was signed by the governor and so we know that that's done. Um, we have some question right now about the student investment account and the high school success act at the state level that our allocations may decrease some. We don't know what that sum is right
028now. Um, we don't think it's going to be it's going to gut everything out of it, but we're kind of waiting to hear what that looks like. Um on this the So the 11.36 billion was that what the school fund? Yeah. Was that what the budget our budget was based on that? Yeah. Yeah. But we but I imagine the the student investment and the the high school success money what we based it on may not be what we finally get. Right. So that may require some adjustments. Yeah. So um that's what we look at. The PERS unfunded liability relief um cut our net contribution rates by 1.68% 68% for this bienium which is um anything helps when you're talking about pers liability. Can I can I ask what the what are we going from and
029to um I don't know the exact rates off the top of my head but we were close to 30% for tier one tier 2 alto together and so it's dropped down to 28% and observe is about 25%. All in all the total contributions so I think that 1.68% 68% saved us about 200,000 for the year, but I had built that into the budget already. Yeah. Um, one of the things that did pass is uh Senate Bill 916, which is allow allows public employees to striking public employment employees to um receive unemployment. So that has gone through. Um I famous last words I don't know that I feel good about where we are right now in terms of of our bargaining and um hope to all everything um that we don't end up in that kind
030of a situation. But we have some concerned districts that are fearful that people will settle quickly um to avoid paying unemployment for a strike. um and will they agree to some contracts that they can't really afford? And so it's just going to be an interesting one to watch. We were watching the special education percentage cap and the high-cost disability. Those two did not move forward. Um so wanted to make you aware of that. And the Senate Bill 437 and House Bill 3431 were the two about the um public meeting notice um in newspapers. So, um, the other one I wanted to make you aware of was the federal funding updates. And this is something that we just got last Friday, right? No, Friday was the fourth. We got it Wednesday. Um, that we're not sure
031about some of our federal funding if we'll get it. So for us, we get money in title 1A which is is basic programs and we use it for our RTI uh primarily that money is good for the 25 26 year. We do not get title 1D or McKenna Vento specifically and um we get our Perkins CTE money through a consortium. Those funds um have been given to all districts preliminary allocations. There have been no award notices to the state for title 1 C which is migrant ed. We haven't had a migrant student in our district for a very long time. Most of what were migrants back 101 15 years ago have chosen to stay. They no longer qualify in that. But you're looking at Wamd who gets over a million dollars in migrant education funding
032and they don't know if they'll have any um coming this year. for title 2A is a teacher quality. We only get the $33,359. That was um what we got last year. There are no notices for that and so we can't anticipate um that that will come to us this year. Um, for title three, the English learners, that is a consortium with Lane ESD, um, that that we have a staff person that interacts with that group that gets together, but it's not like we're paying staff or, um, it's more professional learning support for our own staff. Um, is what we would lose there. Title 4A is a, um, I don't even remember what the name of it is. is uh um it's designed to look at equalizing access for students in some different things and you
033can be creative. So we've done musical instruments for students to be able to um check out to take away the discrepancy of those kids who don't have instruments or can't afford to rent them can still be in band. Uh we did some things for some um uh fitness equipment to be able to add access. We've I mean there's just a couple of different things. We've done some technology and some different things like that. That's only just under $16,000. We don't get any 21st century community learning center money or um the rural or low income money. But what we're doing is watching those. It's not going to hurt us badly in 2526 um in those areas where there's no award notices. All bets are off for 2627. We have no idea. Um but there are some
034districts right now who get 21st century community learning center money that they don't know if they're going to do their be able to do their afterchool programs starting in September. So, I mean, there are some people that are really in a world of hurt and we may not know any of those allocations until September 30th. So, um we're watching that real close. The other one that we'll get back to is you probably have heard by now that uh our governor, who also is the state superintendent of public instruction, uh put forward um an executive order to ban cell phones in schools bailto bail. um including lunch and breaks. Um the um the House bill did not go anywhere in the legislative session and she signed an executive order July 2nd. I will be in a
035meeting this Thursday with the Department of Ed who will be writing the rule around that. And so we'll get some of the nuances. And so before we dove in and said, "Well, we have to buy this and we have to do this and we have to um we're just kind of taking our time to be able to make sure we do it the right way." Um and not, you know, commit to unnecessary funding if we don't have to have little pouches for everybody to put their phones in and things like that. Um that we're just going to be thoughtful. We'll follow the law, but we're going to be thoughtful and um stay on top of that. But just wanted to make sure that there was an awareness there. Um the other uh is it that
036they are not allowed to have a cell phone in the building or they just are not allowed to access it? They are not allowed to access them is what our belief is right now. So if they have their pocket or their backpack, never pull it out. That's not our problem. Yeah. And and that's kind of where the leaning has been. But we want to make sure that what the interpretation is of the Department of Ed that writes the rule is is what we hope it will be because if they write the rule that says um cell phone shall not be on a person um then then we've set ourselves up for um that's a nightmare. Yeah. But I mean, we we've had our comm community a lot of our community members when we surveyed said,
037um, I kind of like the idea that that cell phones aren't used during instructional time, uh, but but please don't take it off my my child's purse. And that was something that came through pretty strong in our surveys. So, it's out there. We're we're working on it, but we're not going to go too fast to catch ourselves in the crosshairs of something. Um the rest of the information is just the start of the year scheduling um just to be able to know when the days are um of of things that are going to happen and then it's always the important dates to remember. So um that's the quick run. So if anybody's got questions, I'm happy to answer. Just I know we talk about the last meeting when I was sitting out there, but I
038don't see it on there where we help post the welcome back lunch. I just want to make sure I get that on my calendar. It will be I don't think I saw it on. It'll be on Wednesday the 27th. Okay. Oh, there it is. And so it's the noon barbecue lunch. Yep. I skimmed right past it somehow. All right. And and Sandy, I think you and Ryan, uh, Mary, I think, gave you the the financial information. Yes. Okay. And so, um, and I have a copy of the donation letter if we need to be able to use it more. And so we could do some final planning um at our August um meeting. Rick already did reserve the barbecue, so we've got that taken care of. Um so we've got some different, you know, pieces
039and parts, right? Yeah, we'll need to do the order in place and get Yeah, there was enough nearly enough left over from last year and the fund to pay for this year. So um what's been the total budget? I think it was somewhere around $700 last year and they were thinking with an increase it 750 but I might be off. It might Yeah, somewhere in there. It was under,000. Yes, under 1,000. And Sandy brings the most exquisite cookie on the planet as well, which we don't pay for because she donates her time and it is here. So, yeah. So, what we do is we put the the barbecue is out back behind the kitchen and then we just set up in the hallway out here um with serving tables and things like that. The other
040thing as a reminder to each of you is when we start back on August 26th, we'll start with our all district breakfast and you are welcome to be able to join us um for that on Tuesday the 26th. What time would that be? Um we'll start gathering in about 7:30 and start to eat about 7:45. And just again to calibrate um the welcome back barbecue between hot dogs and filet minion. Where are we in the We're hot dogs and hamburger and veggie burgers. Oh yes, veggie burgers are no filet menu. We just one year very very cheap at the former superintendent drove it and it yeah it didn't come across great. So that's been pretty pleased. They've been real. So that's been good. Yes. Um Okay. Thank you. Moving on to strategy and discussion. Our
041first item is setting our date for our board work session in August. Well, I assume August, but I suppose it doesn't have to be August. What's the do we have a focus area for that work session as of yet or is that what that in the past it has been a time for us to um set some board goals. Um I'm hesitant to say for sure that we'll do that because of the strategic planning timing. Um I think that might be up in the air. That is one of the things we do. Um as well as when we have the same board members reflect on our successes and learning opportunities from the previous year, which I personally think it's fantastic to get fresh eyes on that. Um that's where good growth happens. And then um
042we also make sure that we have our annual calendar of what we do at each of the separate meetings um sort of outlined. things always come up that we don't expect, but that allows us to know if we need to shift any of our meetings to a different week because of, you know, mandated deadlines for certain actions to be taken, etc. What is the strategic planning from this point moving forward? Do we have kind of a date timeline for that? Um, we have to get with Vince to be able to set up another meeting in August. I did send him an email. Thank you. throughout a day. He um um I'm behind in my email. He was to send um the portrait of a graduate information um as well as the goal statements that we
043will be able to look at and um he and I are kind of cross-talking about implementation. and he said OSBA can help write and and frame the document, but it's really incumbent on us and our leadership to be able to make sure that we make that plan actionable. And so that's really not OSBA's role. And so that's one of the reasons too that I've had the administrators um very involved in the process to be able to make sure that we can follow through with um a lot of the implementation components of it. So, um, it'll probably take us till June to be able to really land on on the full array. That's kind of what we scoped out. June. Did you say June? Yep. To be able to look at action steps and and all
044those kinds of pieces. So, but we're in July. I mean, I'm sorry. We're going to we're going to go throughout the the year to be able to make sure that we have a finished product, but we'll be working on pieces of it. Um Okay. I thought this I thought this was strategic plan for next year. It's it's a much longer. Yeah. Thank you. Right. But I mean what I would want to see for sure is obviously the staff that are the experts should be generating what from the community survey we saw and all that you know what they think the priorities are and what they want to see but then there's the board we might have a couple of our own and those should be fully integrated right I both sources should help us create
045a long-term strategic I agree agree fully and I'm anxious when we get back into the school year starting being able to have some some focused listening from people in the community inclusive of students um but have our our have our staff back to be able to be inclusive in that way everyone on board with us setting a date in August for our work session. Okay. So, um, just a reminder for those who are able to attend, we do have the OSBA summer board conference August, I think 8th, 9th, and 10th. Um, that's been up in Portland. It's in Salem. Yeah. So, it's actually pretty convenient. Um, and we can make sure you have the email at the Yeah, I it's one of the emails I have not yet processed. I just today just now got
046sworn in and and I just got my email set up thanks to I put it off and then my password expired but Michelle saved me today. So I mean but I process falling on me yet. So I have anybody else anyways. Um so we also have uh at least a couple of dates of licensed bargaining but other than that um not much in the way of interference on my end at least. Uh can we does anyone already know they're going to the conference? I will be going to the conference. And I uh yeah I I confess I didn't go for my first many years on the board and then went to the last couple and I I was I was only surprised at how informative and helpful they were. So but anyway, so I'll have
047to look and see. That would be a and it would be nice to bring back the learnings from our conference to inform some of our work session possibly. Um so as it sits right now our regularly scheduled schoolboard meeting would be August 14th. Now we have on the agenda right after this that we may change that but um so second the second Tuesday second Thursday currently um but if it would work on anyone's calendar to meet earlier in the day before our regular board meeting we could also do that for our work session. I wonder um and Ryan already let me know he will not be able to attend our August meeting. Yeah. And line is I don't know, but I've got it on my calendar. When um what is the duration that we're talking
048about for a work session? This particular work session often runs like two and a half to three hours. We could probably streamline it if we need to and hold two separate ones or I know summers are hard for a lot of Yeah. those of us potatoable bolts uh who have like daylight I don't know what that is that you have that you need to do your jobs um so I'm very flexible I'm sorry I updating my calendar what how many hours did you say uh the last several have been about three hours that's three and there's also a little bit of board governance education little some components of that, not intensely, but just reminders about certain things. Um, so I'm open to almost any date in August other than the aforementioned board weekend. Yeah, the
049end of August, like the 20th and then into next week. I'm think I'm out of town, so we can do it before the 20th be. Okay. I mean, that 14th would work for me if that's what you What time is easy for you to start? Really? Anytime after is best for Okay. If we could do like an afternoon session, that would be when it's when it's 95 degrees. Yeah. I would love to be in the air. Yes. Um Sandy tentatively would that day work for you? The same day as our regular board meeting. We started at say do we prefer that to you know be six hours in board meetings that day or would we rather split it across do it on Tuesday or something? I'm just throwing that out there. Yeah. I wondered about
050that too. That makes for a long day. Yeah. Cuz do we have bargaining? Oh, bargaining. Yes, we do. But we Well, yeah, unless we met after six, but um Monday, Wednesday, any other any other day. Again, that's just a thought. I If we want to do it on Thursday, that's fine. But if you want to not do 6:30 on Tuesday, that would give us a break in between bargaining and the board meeting. I am out of town that Tuesday. Okay. actually like the only day that I've not we've got the 13th. Does that work? That Wednesday 13th is open for me. Okay. What time would we like to start? Uh can we do um if we're talking three hours, could we do two o'clock or one o'clock? Uh Wednesdays is my voice scout. So if
051I can avoid going Wednesday, that be Oh, yeah. What would your cut off time be for that? Uh 6. It means at 6:30 by 6. Um, if we could do 3:00, I can make that work with my work schedule. August 13th. Yeah. Good. And it'll be here. Okay. Probably. We'll make sure. Yes. August 13th. And then we'll 3 until 6. 3 to 6. Okay. Actually, let's say 3 to 5:30. I love that. That's said it. Well, I'm Yeah, I'm more inclined for um shorter ones than multiple just if rather than or I mean that's fine. One anyway, I think given things unravel after a certain amount of time. Um okay. So, and then we'll the location will be finalized on the calendar invite. That's the room availability is set. Perfect. Um, as I mentioned before,
052we have been meeting on the second Thursday of every month. Uh, it does that work to continue? Yeah. The second Thursday of every month because is the third still 4 for you? Actually, we've moved to Wednesdays. The complication that we were running into with meeting on the 3 is that it was always after the 15th and a lot of our deadlines with the state for things that we need to take action on are the 15th. So we were having to hold special board meetings before. So we're almost always before the 15th on the We would always be before the 15th. The second math works. Okay, that works. It's tight for budget documents to pull for the board report, but I mean I can't be the only driver for the board meeting date, though. What was
053that? Said I can't be the driver for the board meeting date. I'm sorry. If you wanted What do we Yeah. What do we Exactly. What are we What What reports are we talking about here? Oh, just the board financial report. Just unp Yeah. Just to get them into the board packet as far a week early, but Well, okay. We'll do what we can. The third week is our option, but then we run. All right. Sorry, Jennifer. Getting screwed. Okay, moving on to board liaison roles. Um, they were in the packet. I do have a printed copy. Also, we do not have to determine this this evening. We can determine these at our work session, but it would be lovely if we um could kick that off. Um, and the names that are listed in here,
054pretend that they're all blank because we're starting fresh. Does anyone have a strong affinity for a particular school that they would like to be the liaison to? Yes, I would like to be the leaison for Clemens, please. Okay, I'm fine with that. I've definitely been threatened after I know. No, Sandy has a beautiful working relationship there and I I'd love to see that continue. Thank you. Um I would love to work with the high school. I wanted to do that last year and it didn't work out. But if somebody else also wants to work with the high school, I would be fine. Okay. Um I would I live across the street from the elementary school, so that would be for me unless someone else want that one. Okay, that works for me. Um so that
055leaves Oh, and uh with the elementary school that's also you kind of get logic. Yeah, that one I do not live across the street from. So, no, that would be a really I kind of do across the street from me. So, um and then so we have the academy and the middle school um left and I would be willing to do the middle school. We have you got the elementary school. We actually have the same number of schools as well. Okay. Well, I'm sorry. You got to take I thought I'd be Yeah, I'm I'm happy wherever I live. So, Ryan might like the middle school. Okay. I think I can a really very cool place the academy. Okay. That's right. Ryan has little schooler for this one. I was thinking there were seven. There's only
056six and I'm double up. You got the um we are all members of the budget committee. The next uh committee would be the Clemens community pool committee if anyone is interested in joining that. Okay, look at that. That was We're going to close that pool over my dead body. So, I'll be on the committee or the barrier. Okay. Um we have the equity committee which I have tried to be a part of but it does fall during the workday and it's when when the meetings happen and it is intensely difficult for me to continue doing that. So I kind of have to unfortunately and very sadly step down from that one. I feel we could get that. We're starting to try to meet Fridays. Okay. During the school day, like in the morning, we try
057to do like a 2:30 to 3:30. Fridays. Not bad. Um and then we have the special education advisory committee, which those are evening meetings, I believe, predominantly. Yeah. So, I could Yeah, I could probably do that if no one else Let's do that. Okay, I'll just And then um I know Ryan is very passionate about staying on the facility committee. Yeah, we can have others join uh up to one other join if anyone else would like to join that. We also have this that seems like a safety committee. Oh, I see. Okay, now I see that why there's why safety committee and facilities seem like a Yeah, but now I see security. We have a couple of committees there. Um, which Sandy and I have kind of traded off or both attended the second one.
058Um, the security and Brett, which I think could continue. Yes, absolutely. Um, the technology advisory committee, we haven't had anyone sit on from the board. Um, I'm interested in that one. Very. Okay. I feel like it will be something that will be more and then our library media specialist is actually the one who um runs spearheads the meetings. She meets with our technology folks. We've tried to really make sure that our library position is very well coordinated with our technology that um her name is Rachel Baker. She's at the she that's where her office is, but she's kind of the whole Yes. Um shoot and match. So, she's um um you called her the she's a good one. The library media specialist. I thought that was my wife's title. I thought Rachel's title was actually
059district librarian. Oh, yeah. I was thinking something like that. Book boss. Um can I ask a question about the committee? Um are they all headed by staff or like this one? So, will those staff members be in touch with us? We'll make sure. And then um one update, the the PEA had a TVD, but Sandy has stepped into that TBD role. Um or is a good word license as well. I really I'm so pleased. And then next year we will be bargaining with the classified staff. I have sat on that bargaining committee now for one cycle. Um I'm happy to stay on that. I actually very much enjoy the bargaining process for some strange reason. I do too. I don't like that as well. Okay. And then um the policy committee. I've I've been on
060the policy committee for four years now and I'm happy to continue to serve. My brain works well within policy, but if if we have two new members who want to join, I would be willing to step back. I'm great. Not do we at least have one other member who wants to step in is maybe how I should have worked. What I heard say is it would be great if she was up to date. That's the way you were queuing that up. I'd be great too. I don't want to step on anyone's code. Um, but yes, the policy committee obviously uh is an important work we're as far as workload, it's usually two hours once a month, sometimes twice a month, but we try for once a month. Um, there are times of the year when
061we get a flood of new policies and coming very soon we will have a flood of new policies based on legislation. Um, who else is on that committee? Uh it was Joe. Oh genuinely yes it's a very small committee. Uh we did hear some interest from PEA that they would like to have a teacher or two join which is in the setup of the committee. Um so that might happen this year which I think would be wonderful even if it's ad hoc and they come in when it's their subject matter expertise at play. Um I reluctantly put up my hand at that point and we'll see. Okay. Well, we can also put a question mark there. Go ahead and add me for now and then if it's too much, I will let you know. Okay.
062Thank you. All right. Can I can I just ask that we have that list of removed liaison roles? When were they removed? How were those decided? They were actually moved last year because we found that there was natural representation amongst all of these groups by various people throughout the school district. And at one point that wasn't the case and so the board had stepped in. But these are also a a fabulous list of if you are interested in attending any that would be great. But that was the main reason why they were removed is curiosity. Yeah. Yeah. It was they were removed just to take off kind of one more thing when a lot of people are there. But but if there's somebody that attends um any one of those um or has an interest
063in them, it's not like they're off the table. Yep. They're being considered. Thank you. All right. Moving on to action items. We have the second reading of policy I KFA and the associated AR. Just as a reminder, we do not have to vote on an AR uh but we do include them in the packet so that we can review them and ask any questions that may come up. But we do vote on the policies themselves. The policy um I really didn't change and um uh of course I don't have my input uh because the principles are all on vacation. So, um, so the the biggest changes really occurred with the AR that I wanted to be able to put out there. Uh, one of the things that we talked about is what about those students
064who are GED students? And so that was really the the biggest ad was to be able to um look at eligibility um the criteria to consider um what would the process be for graduating early and then it would it moved to GED completion and so what would be the eligibility the criteria to consider in the process for a student looking um to opt for a GED. So that was the biggest shift um was being able to put that in there. So um not a lot of change other than that. And um if we want to wait to get um uh Fouth High School and Filmouth Academy input, we can table it until they're back in August. Um if we want to make sure we've got their input or we can approve it, whichever you choose
065to do. Again, all we'reing is really policy or pretty straightforward. And open hearing motion. Oh, I would just if as I read it and I sorry, I'm a nitpicker when it comes to writing that first sentence in the second paragraph, a student may satisfy graduation requirements in less than four years. That seems like what the entire first paragraph is about. Yeah, I don't know that you need that sentence at all. Just strike it, right? Because then it goes right in. The first paragraph says they can do it and they just need to propose a plan and then the second paragraph says the district will honor that assuming we, you know, had the parent done. The other thing I noted versus my notes from policy was on the third line, the student and their parents. Oh,
066thank you. Um, so if we could make that edit as well, then I would be open to any motions in regard to this policy as it now sits on Miss Holiday's computer. I move we adopt policy by KFA with the two as I have. I'll second that. Okay. All those in favor? Okay, that's four. We'll make four and one absent. And the motion passes. Thank you. Um, again, we don't have to take any action on the AR, but thank you for the work on that. I know that was a bit of a boiling of an ocean to get it to where it is. That's right. And we'll, you know, I will put it before um the high school and the fourth academy just to see if there's any Yeah. big hue and cry when they're
067saying what what are you thinking? Um that I make sure that we're on target with that. Okay. And I figure I better save it before it all goes away. Moving on to our meeting closing. Does anyone have any requests for um additions to the agenda for our next meeting, which technically is our work session, but this is really more a discussion of our regular session. Um I will send an email finalize the lunch. Yes. Okay. Thank you. I will also um send out uh an email with the well Michelle will send out an email more likely with the agenda for our work session. And at that point if there's anything to add please let us know. We'll get it added. I know that that's a squishier agenda than we normally have just for that one
068particular work session. Um, okay. Other than our standard what we do based on our calendar, I don't have any additions. Let's move on to board. Thanks. Let me start. Yeah. I just saw your smile and I knew that you had something good. I think everyone in the room knew you had something good. Well, I just want to thank Tom and Erin. You know, Tom's done this before. Erin, you haven't sat on the board before, but she's been on a board. Yeah. Money Creek, right? Money Creek. Yeah. So, um Yeah. Hold on. It'll be a good ride. Strap yourself in. Um No. So, I want to thank you guys for putting yourselves out there and I can tell you guys are very dedicated to the cause. So, thank you guys very much. Um, and other than
069that, I hope I hope our teachers and admin and classified are having a wonderful. Amen. Trying to leave everybody alone. Yeah. Right. Right. Yeah. Yay. Um, I just want to say thank you to every staff member who room for your gracious welcome and you're like putting up with me and helping me on board. um I'm not super technologically advanced and budgets are something that I need a little bit of like handh helping holding for. So I appreciated all of you taking the time over the last couple of weeks last months to get and to all of you city board members for welcoming me so graciously and everyone who voted for me also right just saying so humbling is and specifically Michelle thank you for the assistance to get us on boarded yeah and patience apparently
070with our password ineptitudes because I did the same thing you did I last month was like we just got back from a week of Boy Scout camp and that's been my focus a lot. Y and I brought back my goal is always to bring back plus or minus 10% of all the boys I took and I met that goal. Was it plus or minus? Uh actually it was dead on this year. Oh, all right. Okay. All right. That was our goal when the van trip also was like let's get most of everybody exactly where they're supposed to be. Yeah. We were we were sharing a campsite at a camp summer camp one year and the other troop had left and this little kid wanders in told he was wandering off somewhere and yep and they
071were not in cell phone range so it was a couple hours before you know there's a staff there and all that so he was going to be well looked after but yeah I've never left anyone behind and I'll never do no ever left behind. Well, I want to sort of chime in and add my thanks to Michelle. Um, you've heard it mentioned in passing, but we have a new software system for our board packet, and I would imagine there was quite a learning curve. And from my end, it was really smooth. So, thank you. I'm sure that it was not on your end. Um, but I do appreciate the format and the ease of that. Feels a lot easier than what we were using before. And I did notice a cool feature today where we
072can check and see who has said yes, they will attend the meeting. Um, but I didn't get the email that let me say that. So, yes, I I will attend tonight's meeting. Uh, but I thought that was a neat feature that we'll figure out how to use in the future. Um, I'm getting nature out. Yeah, I haven't set that up. I just grabbed it off the district where it is also available in Kimberly. Um, okay. Any board requests? Okay. Well, hearing no requests, I shall adjourn the meeting. Very nice. Thank you all so much. [Music] I know there can be easily go on. Yeah, it's 90. feels that I just extend. [Music] Well, whatever they should pick a time back when we're done by and we can extend, but we have to be I like
073that was the Steve Bell Chad Matthews, you know, as they've been a Maria.