Regular Board Meeting 5-8-2025

001We're ready. Rick, we're ready. Okay. Well, I'm just wait till they finish signing. Once we get it going here, then we can get started. Thank you. I'll stop. I'm sorry. 4:30 comes early in bed by 8:30. and we'll go ahead and get started while they're finishing that and we'll call the meeting to order and um Joe, would you like to lead us in the pledge? Sure. Ready? I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you. Next is approval of the consent agenda. And do we have a motion? Second. Yeah. Okay. Let's um just talk real quick about this out of state trip so that everybody's aware of it. Um this and I

002was what I'm thinking about is professional learning thing. Um this trip um Oh jeez. Oh, they're heading to California to do um a for basketball. Basketball. Thank you. And it I just wrote up my note on there that it does need schoolboard approval because it's out of state. It's out. Yeah. But I had a question. It said departure date 122625, return date at 12:30. I take that back. It's it it's it's taking the place of Alaska. Well, it's just the girls going down there though, correct? Yeah, it's the girls. Yeah. The boys haven't either haven't turned something in or they haven't made a decision about what they're doing. Yeah. They usually will ask it, but Yeah. Well, yeah, they usually do the Alaska thing, but I think change things changed last year with how they

003were staying and whatnot. Yeah, there's some changes. I heard from some of them that that the um the way that they've set up with um Alaska and they used to stay in people's homes and and all kinds of things like that that some of the ambiance of the tournament and the good and but my question is that I I read through this and it says the departure date 1226 return date at 12:30 but I was looking somewhere on this and the dates are December December for the tournament are December 26th. But if they're playing the tournament on the 26th, how do they leave? If they're playing on the 30th, how do they leave down there and get back to Portland on the 30th? Unless they've put the whole thing out there with coaches meetings and

004things like that dates on that um uh includes um the dates of their coaches meetings and things like that. So, they may not actually play until the evening of the 26th. Okay. Well, maybe we could get clarification on that. I can do that. I can do that for the dates because that Yep. Um it to me it's a little confusing that Yep. they're leaving on the 26th, but yet they're supposed to be there on the 26th and and grant it's only a couple hours down there by plane, but still I I would think that they would want to be down there and, you know, kind of halfway relaxed and practice. I got it. My guess is they wouldn't they didn't want to leave on Christmas Day. Well, that could be too, but I don't know

005what I'll follow up with it. I I just like a little more good point. So, that that's the only question that I had on any of the consent agenda. Anybody else got any questions? Okay. All those in favor? Motion passes 5-0. Uh request for agenda modifications. I would like to put in for [Music] um strategy and discussion [Music] um uh two things the policy development have it discussed and the fund balance um a discussion on that and I I just wanted to add just an update I don't know if it was recorded for the softball field, the naming. Oh, okay. It was I don't know if it's in I didn't know they I guess they did have the whole thing out there. Yep. Yeah. You still want that? Well, just mention Okay. What was your

006second thing, Rick? Number three, balance softball field. number four. Uh these both actually go together, the fund balance policy and the policy development. I just wanted to bring the policy development so that everybody knows what we have to do to change a policy. Okay? You know what the procedure is for that. Anybody else have anything? Um, public comment. Michelle, nothing. Okay. Report. Student government report. pull out my handy dandy list that I made of stuff going on. Um, so we had prom a couple weeks ago. Um, it was over 200 students were there which was awesome. Great turnout is at the Toyota club researcher stadium. Um, I was there was awesome. Um, we had the play. Um, I was in that. Uh, awesome. again, huge success. Um, I don't know if any of you came.

007Um, but it was awesome. Um, last week I was at outdoor school. Um, which is always, at least for me, a big highlight of the year. Um, that's obviously kind of a joint endeavor between the middle school and the high school. Um but great high school staff this year. Lots of experience but also a lot of newcomers which is always good. Um sports are fun going track and field as always doing good. Baseball, softball, tennis doing great. So yeah. Good. Do they after school? Do they still have the college counselors as well? Yep. My my daughter did it in high school and then did it in college. Yeah. Yeah. Okay. Thank you. Yeah. Association reports PA. You want me to come up there? Your choice. Your choice. You okay? You can hang out back there.

008Okay. I'd prefer to hang out back here. Um I am Charlene Noim. I'm the vice president of the union and I'm filling in for Nicole. I gave her a break tonight. Um and so um we don't have a lot to um report but we do want to recognize that we are starting our bargaining and that so far um the communication between the PA and PSD has been um really positive. So they really appreciate that. Um, we are also in the midst of teacher appreciation week and I know that a lot of teachers are feeling valued and loved and um I can speak for um CPS that we are getting like breakfast treats every single morning. So, um we're enjoying that and lots of fresh flowers from all the kids. So, um are you going to

009tell them about the coffee cart? Oh gosh, yes. Thank you. We had a coffee cart and I don't know who's involved in that but it was a coffee cart. Do you remember what it's called? Little Heer. Little Heer. It has little cow from Yes. from LC. And so all of the staff were able to go out during their lunch and get um a smoothie. That's what I got. Or coffees or Italian sodas. It was so awesome. Her name is Jesse and her husband owns a log truck. So that's why I know about him. Yeah. And I think that, you know, think of her as a business that we can support um when we have um gettogethers. I thought that was really great for her to do that. She's a great person. Yeah, they that was

010really well received. So, thank you to who whoever did that. Sorry to derail you. No, that was perfect. Thank you. Um, and then, um, our last thing I just want to say is that, um, at Clemens, so I'm a kindergarten teacher, so um, I know a lot that goes on at CPS. Um, that we all most of our entire staff has been able to take the CPI training, which is called the crisis prevention intervention program, institute, institute, the crisis prevention institute. And I'm just telling you it's a gamecher. What it really does is try to prevent any kind of escalation or crisis. Try to prevent a crisis before it happens. Is that right? Is that what you would kind of summarize it as? Okay. Um but it it is just I don't know. I think

011it's one of the the best PLs that um especially at a young age. I guess it would be great for all grades, but I just know that at um CPS with all of our littles um and lots of big emotions and behaviors, it is worth it. And so um I want to thank you guys for um allowing that at our school. So thank you. It's not just little deescalation is huge at any level. friend who's in law enforcement and the deescalation is he preaches it because it it saves lives and it it can help a lot to the escalation of any level is good. Oh, thank you. Thank you. Uh we have OCA school stuff. We have a student services reporter. Kelsey. Hello. Come up and sit here. Did you send this to me? I

012did. [Music] Is it Google or is it Yeah, I just Google Slides. He just doesn't hear nothing. Maybe. So, um I kind of I just wanted to talk today a little bit about student services and what we do and who we serve. Um and then open it up for questions. Um so, essentially we serve special education students, our students with fourth plans and then English language donors. Um and I think what's really important to acknowledge is that all these student groups are gened students first. And so um the services we provide are just an additional layer of um or level of service and support for um for those students. Yeah. The tag um that's a great question. I think historically probably it did um but not this year. Um I have not that our office

013has not kind of embraced that. Okay. Well, let me know what I was just curious. I know that I know that doesn't fit in there. We don't want to run her off first year. So, I think that'll come. Sure. Um, and so just to talk a little bit about the special education process, it's not just the services, it's also going through the evaluation process and identifying students that have disabilities. And that's a really important piece of the work that we do. Fortunately, we have a full-time school psychologist. So, she's really um important in that work so far this year. um we have completed 41 evaluations um and we're still in process for 12. And so with special education services um it's a little bit different than like the 504 plan. It's more comprehensive. Um and

014with special education there's 13 different eligibilities under IDA. And so um we do multiple different measures to to identify students. And then um once students are identified through that evaluation process um they then are responsible for providing those services. Um the enrollment information there that is from a couple months ago but our special ed count right now that's where we're sitting across different school buildings. Um and then the percentage so the student um not the percentage of students that are identified as needing special education services. So, um, I just broke it down by school, building, and then with FA Academy and the high school, we have a lot of students that kind of go back and forth or they're dual enrolled. And so, I just combined those numbers. Um and then the second chart there,

015I thought that was um an interesting look at just um this the different eligibility categories and then the number of students that qualify in those areas. And so oftent times um in the early elementary um K3 we have a lot of students that are identified with speech language impairment um or developmental delay and then they move into different eligibility categories or exit from those services. And so that just kind of shows um the numbers across buildings. So what are the abbreviations for on the bottom if we don't know what they are? Yeah. So um it was hard to fit all those words in. Um so the first one is emotional behavior disability and then you have a traumatic brain um injury, other health impairment, autism, specific learning disability, developmental delay, intellectual disability, speech language impairment

016and then a hearing impairment. And then um those are some students in the initial referral process. So not yet identified. So, the hearing impaired, you have them in the PES and PMS. Is that Yeah, I I can't hardly tell the color difference, but Yeah, they're they're close. Yes, but those are where the students are in those buildings. And you can see that's not um that's not a common eligibility category. And so, that's also why I wanted to show this is most of our students are other health impairment or specific learning disability or autism. So, the district Are impaired typically with an implant or not? Or should it just depend? Um, it it can depend. Sometimes they don't yet have an implant. But sometimes they don't want an imped because I had one that didn't want

017an implant. She still doesn't have an implant. So, yeah. You know, it all depends on the on the student. It really does. Yeah. You know, Yeah. And we have I mean a a lot of those related services are um provided by the educational service district and so um we have we have really great resources through LPL. Yeah. And then this is just um I really like percentages and data. So I just kind of wanted to show kind of how um the evolution of disabilities through our building. And so that just highlights like we have a lot of students with speech language. Usually it's articulation in like kinder and first grade. Um and then with treatment that's like SLP working with them. They can exit those services. And then with developmental delay often they age out

018at 10. And so um we will evaluate in other areas to see if they meet criteria um and sometimes they exit. And so depending on the student and the need and then that just shows our high school middle school and just highlighting percentages across the district population. Um I wanted to highlight we have had a substantial increase in the number of students that receive special education services through the last three years. Um which has kept our schoolside colleges really busy. Um I think this year um has slowly slowed down a little bit and I would attribute that to COVID and um a lot of students were home and we weren't seeing them on a regular basis. It's hard to track their progress and so um kind of had some makeup work to do. Um and

019so you can see that our numbers have substantially increased from 2022 23 to now. um and just how it like um compared to our overall enrollment. And then uh we also ser serve students with 504 plans. Um those are less robust than a individual education plan and but you still have to follow a process of identifying a student as need as a disability or having an impairment. What does 504 plan? Yeah, it's um it's a federal law for ident like protecting um people with disabilities. And so a 504 plan will follow a student potentially into college or workplace. And so um and and an IEP is only school age. So it only goes up to age 21. but it supports someone who has like a cognitive or physical impairment and it provides accommodations for them.

020Um, so sometimes a student might just have a protocol because they have enough allergy and that would be a student with a 504 plan and right now in our district we have 72 students that are served that with a 504. What's the language they use? Limits of life activity or Yeah. So, it's going to loading probably and they can't be on a 504 and I at the same time. They can there that's that's rare just because usually if a student has an IEP, those accommodations that are in the 504 plan can be covered with an IEP. Um the difference really is about an individual education plan. Um the IEP provides specially designed instruction um and progress monitoring and that's um that's not what you have on a five. Yeah, I appreciate the questions. Um so

021and then also our uh English language development um program we have a coordinator and she has been pretty active this year visiting different schools and getting ideas um about incorporating online programs through our we're part of our consortium. So, uh, she works with other districts and they meet regularly and get ideas and then it just, um, supports our programming in the district and, um, and also looking at an integrated model. So, that's making sure that students are getting services in their at class. We try to avoid pulling students out. Um, we want them in their classrooms. Um, especially language development. uh it's important that they're like exposed to that in the curriculum and the vocabulary. And so in our K5 classrooms, um our English language learners are placed with someone with an English language endorsement.

022And so um they're trained like to support those students in in the classrooms. And then I just wanted to put in a plug. Um we have our our final meeting for emerging emerging bilingual students um advisory committee on the 28th. So it's going to have a STEM focus. So we have our middle school science teacher. She's been working on some lessons to share with family and students. And so it' be really fun if you are able to attend and the students. And then I just wanted to highlight some of the professional learning that um that's happened this year. So uh every this uh I'll just start with Monday mini. I just started that this spring. Um and it's optional for staff to come in for 45 minutes on a Monday afternoon. and just the trainings

023have been focused on um writing compliant IEPs or behavior supports. And so we've had staff from the educational service district learning consults come out and provide that or our behavior consultant. Um and also just documentation for different behaviors. So that's what we've covered so far. Cyclical monitoring is um it's when OD reviews our paperwork to make sure that we are meeting compliant standards. And so we just went through that this year and our uh special ed case managers worked with um our support staff from uh the state and we went through our files and we just got feedback. And so next year that will really guide our professional learning and what we do. And so reviewing like our correcting our errors um and that'll be an important learning process. I think it's really helpful and

024that's how I view it is not like we're in trouble and we have corrections but more like we get to learn about how to improve our practice. Um and then we our autism model changed a little bit this year. So, uh, we had more trainings with our autism consultant and so she worked with our instructional assistants and our special ed teachers um to provide different interventions to try with students with autism and so really building their capacity to deliver supports with students and she's she was great and I think many of our staff got a lot out of that and then um also just sending out weekly meth weekly. I try weekly um to send out just messages about information and then also our team meetings happen um every every couple months. So an overview

025and then also wanted to highlight our education advisory committee. Um we are meeting our last meeting of the year will be on the 31st at Timbertown and we're hoping to kind of have an informal informal gathering of parents and hearing ladies and then earlier this year we had facts present and um really the point of that was to encourage and support parent involvement in the IEP process. And then thinking that next year monitoring so working on meeting those standards and growth and learning from that experience. Um my goal is to create essential annual so we have some stuff and just compiling it. Um and then also we changed the synergy. So just reflecting our change um would be a goal for for myself and then also um increasing participation with our advisory committee and I

026just wanted to end with some celebrations. Um the Monday minis are optional and our last one 60% of our special ed case managers attended and so it wasn't required and I just was really grateful for them to lean into the learning and participate in that and I think that speaks highly of them as a staff. Um the meetings I've been able to sit in uh have been really impressive. Our case managers know our our families. They're really responsive. They're collaborative. And um and also we we have an incredible inclusion rate like 84% of our students uh served primarily in the gened setting. So that seats all of like the teams as a whole uh special ed teachers working with geneted staff. And then what I think is really special about Paloma and I've I've really

027grown to love is um the collaboration that happens with the intervention the RTI and our special ed teachers and I think that's growing at the middle school and um they have a great team and they're working on problem solving and brainstorming new ideas for the coming year. So yeah, any questions? I have a comment. So, uh, you talked about like speech therapy early on there. So, when I was in elementary school, I would I had no I never even considered it as a some sort of special program. It was just like during lunch I went to therapy. Do you try to make you like I mean I just I never recruited me till now I'm 43 years old. You said this. Do kids do you have a way to implement these things with kids where

028you don't I would think it almost be degrading is the wrong word. Yeah. To to have the IEP or something. But do you have a way to just quietly like I just in elementary school I didn't know any different. I just went to speech therapy where they put them in my mouth and learned how to put my tongue in places. I had no idea that it was like a a special thing. So for a little kid you start like I started this in kindergarten. It never occurred to me it was different. And I kind of feel like it almost handicapped somebody to go start at a young age thinking that they were this I never I never considered any special treatment. It just something you did. I knew I could I did know because in

029my mind I could talk but I couldn't and I go back to see videos like holy crap I can't understand a word I said. But I always feel that we try to asci society maybe baby people too much so they don't can't make it when they get outside of this program. So it's just a way of I just hate putting a a title on like when you so I guess my only comment as a young kid try to make it blend into their day and not a special thing. I had no idea. It was just for me. It was just part of my day at school. Right. I think that's a a great point and our teachers really factor that in um in terms of we we don't want it to be a stigma and

030and at the same time a lot of students especially early elementary um they don't they it's just part of their education. They they are going to their classroom. They're getting support with articulation. Sometimes it's small groups, sometimes it's one-on-one. um and it doesn't stand out for them. I think as they get older, teams work with parents and students to make sure services are delivered in a way that they feel comfortable and supported. Um and and oftent times, you know, this year we had a student say, "I think I need help." Like I think like she came forward. And so I think that's a powerful powerful statement for a student to make like I I need support. So students really want to feel supported and to be able to access their customs and their education. A

031big part of it was pointed out there's the fact they spend most of their time in general education helps with that. Definitely. And when I was when I was an elementary school, there was just a group of kids that were on their own in a classroom and you never saw because that seemed they weren't just that was their special ed environment, but they never they almost never got together in the general ed classroom. So, and I think that's where the RTI collaboration with special ed is really important because students are just going to the classroom to get what they need and they rotate in groups. Um, they walk to their reading and so it it it makes it just everyone's just getting what they need. I also think there's been a really beautiful effort to

032reduce the stigma around it. So, um, and hopefully reduce bullying and things like that, which um, you don't have to be bullied to be a strong person after school. So hopefully we can keep kids from getting bullied in in school and just know that their strength comes from their perseverance and hard work and um overcoming challenges that everyone has different ones. I mean I'm sure it comes as zero surprise how raging my ADHD gets at the end of the day. But I overcome and I persevere. And um yeah, you know, just I think finding that line between yes, we want you to be able to be confident in the world and move about in the world. Um but yes, we're providing these supports for you. Like those can both happen very easily. So I think

033I love to see the stigma go away. We were, you know, slightly older than you, but we were in high school at the same time. Let's just say bullying was everywhere. Like, oh, your eyes are green. Can't wait to make money for that. You know, like, so I appreciate that it's it's not as much of an issue. So, compared to last year, and this is probably more of a question for Susan to answer because I don't know if you'll know the answer, but how would you compare it last year to this year in terms of in terms of how we're progressing in this area? I think we're making great progress. I really do. I I continue to see um people working together. Um uh there's a cohesion uh I think among our special ed folks

034that I didn't see as much of last year. Okay. Um um I I think we're in good space this year and there's a lot of kids with a lot of needs and um right now we're in the throws of the conversations of how do we change up u the environments and what we have in a way um that addresses the students we have right now. um as opposed to the students that we've always had and always put in this button hole of a program. And so um there's been a lot of forward thinking in this year. Okay. Well, that that's good because that's what I'd like to hear is the fact that we have a good program and it's building and hopefully it will continue to build and and take care of these kids, all

035the kids um that that need to be the little extra to to get going and and stay up with everybody because I know last year it seemed like there was a lot of um just kind of lagging behind on from the district um with with some things that that just from my perspective didn't seem to be getting done. So, I don't know, maybe that's the wrong wordage, but um you know, it seems like it's it's a lot better this year than it was last year. Yeah, I think one thing I didn't include um but just reflecting on is all of our students are served in their neighborhood schools. So we don't have we don't have you know programs um at a different location. You know they are all served right here in their community at

036their neighborhood school. Yeah. And that's also just a huge celebration for FOM. Okay. Well, thank you. One last question. How many kids do we have in life skills? Um I didn't include that breakdown. Okay. I was just curious in my head between our programs is probably 40ish I would say past the district. One of the things that we continue to talk about is is breaking down the silos of um pardon my use of language. I you are a life skills kid or you are a resource room kid. you are a student who has special education needs and we're going to serve you in whatever classroom environment is meets your needs and um start to move away from the notion of those things because the other things if you if you think of or if I

037think of at my age a traditional life skills program was low cognitively disabled kids and it was the only self-contained game in town. Now, we've got kids who need self a self-contained for at least a part of their day for other reasons other than a low cognitive ability. We got to address that. We got to work with and so um it's it's really about how does it all become special education and we've got some pockets of expertise and what's being provided and um I can walk in and amongst all of them if I need it. So, thank you. Thanks, Kelsey. Thank you. Thank you. Nice presentation. Kelsey's been a gift to be able to add to the district. She brings a lot to us. First time I've heard that either. Other people have said the

038same thing about it. Glad to be here. Um Joey, it's your turn. You're forget about me. One of your favorite moments. You got favorite. Just wait till you hear all the questions we got for you. Oh, good. Just start with that. Uh, okay. You guys all know me. I'm Joey Joe and Angelo, facilities director for the district. Um, I'm just going to start with some uh highlights of projects that we've done or we're still working on across the district. Um, so we we're in the process of upgrading all of our lighting to LED. Uh, we've been working on that for two years now. I think it's taken a while, but it's it's a lot to to chunk off and, you know, little bit at a time. So, as as fixtures fail, we replace everything with

039LED. Um they're much brighter, they're easy to control. Um they just all around are better. Okay. Um, LED upgrades are complete at Clemens, the elementary school, and the middle school. And we're on track to have, uh, installation completed at all the schools by the end of this summer. So, we already have all the fixtures that we need. It's just needing to get into the classrooms, most of the high school done for the classrooms. So, So, you got the high school and blah to do. Yep. Okay. Yeah. We started blit. It's just it's hard to get in there with kids in there. Yeah. So, working around their schedule, trying to get in there and do a few pictures here and there, it's just easier to do it in the summer. There's a there's a laws related

040to that now, right? They can't do they can't sell fluoresence after a certain amount of time. Or is it I think I don't think you can buy them anymore. Can't buy them anymore. Right now, January 1. Yeah. Last year. Yeah. Okay. And then the other thing is it's getting hard to get rid of them to recycle them. There's only one place in Brooks that takes them. So, and he's going out of business, I guess. Better hurry up and get him up there. Yeah. So, um so in the process of doing that, as as we go through and and upgrade all the lighting, we're also upgrading the exit lights and all the battery backup lights to LED. just kind of as they fail, we just change them out and then everything is better, right? They la

041they last a lot longer. They they run longer to meet the 90 minute um time constraints for for egress. So, oh, go ahead. No, go ahead. The money to help replace that, I can't remember the number. It's 11 something. Yeah. Senate bill 1149. 1149. Yeah. Are we still getting help from that to So, we've used a lot of that money. We used that money on the football field to buy all the lights. Um, well, I know we've used it in the past, but is there still money in there that we can use? We use We do still have some money. Yes. Okay. I don't know how much. I was just wondering if that was still available to us to help defer the cost from the district. Yeah. Um, it's a great program. Um, I was

042pretty skeptical at first because, you know, we front the money and then we get reimbursed. I was like, "Wow, $100,000, that's a lot, too. I hope we get it back, but it's every time it's worked out." Yeah. So, do we see a cost savings in power or is it equivalent to fluorescent? Uh, we haven't seen any actual dollars saved. Okay. Because the power rate the rates have gone up so much. So, Jennifer commented that that the more of this effort you're doing, the bill still keeps being high. Yeah. Because I've been looking at it and it's it's like really disappointing because you do all this work and you're like, well, I mean, our usage is close. It's lower, but we're not saving any money. But the bulbs won't have to be replaced as often either.

043Right. Right. So hopefully and the money savings hidden because of the as the usage rates go up the bill would have gone up had different but you don't see it because it's not a savings it's a whack of increase right yeah right not as much but it's still it's still good I like that uh one of the other projects we've done is is we got the roof replaced on the old auto shop building. It was leaking like crazy. So, I called the manufacturer and we were able to get it replaced under warrantied. So, that was cool. When was it done before? Uh, are the part of the bond? I I'm not sure the exact year. It was the same time they did the elementary school and the auditorium. And we had those ones replaced because

044they failed and that was the last one to fail. And we found out because all the football equipment got ruined in there. Well, not ruined, but soaking wet in the back room. And so football coach called like, "Hey, what's going on? I have to tarp all my pads." But we got it all covered and and they great. They came out. They replaced a bunch of uh the decking, new insulation, everything. It's probably a $40,000 roof. So nice to get that done. Yeah. Okay. It didn't cost us anything. We just had to wait forever for them to come out and do it. But at least it's done. At least it's done. You're right. Um, see, the next project was the sighting replacement on the Clemensfield grandstands. That was cool project. I mean, we uh stripped down

045everything and discovered a whole bunch of dry rod, which I expected, and we took care of all that, re-sheted the wall. um new new uh vapor barrier and then installed metal siding and then we put up galvanized steel stairs out back. So hopefully those will last until I retire. They have capacity in the press box. Um is it still eight people? No, I think we have it at like 12 or something. I think you can put more people up there. I don't think it moves as much as it did because with with the plywood and the nailing that we did, it's it's a lot better. It's a lot better. I mean, the old plywood, the sighting was pretty broaded. So, we also are getting a new set of steel stairs for the baseball grand stands,

046which that's been on the list for 16 years. I know for a fact because that was the very first project I did when I started working here. And so I had to build a ladder to go up to the press box up there for the baseball stand fans. And I was like, "Really? A ladder? Okay, you got it." But they're not done yet. They're they're getting galvanized right now. So they're already manufactured and they'll be installed shortly. Right at the end of the season. Perfect. I mean, is what it is, I guess. Um uh see at the elementary school during winter break we discovered we had a major water leak like major. And we thought we had it all figured out. It was it was underneath the slab. And I said, "Well, we're not breaking

047this floor up again. We're not going to fix it like that. We'll just we'll just rerout reroute the water from 16th Street. It'll be fine." because we have two services, one on 16th Street and one on Applegate that serves that building. So, we were just going to eliminate the Applegate meter. So, plumber came, they made the connections, seemed good. I went out and checked the meter. I'm like, "Wow, that thing's really spinning." It was It was almost worse than it was before. So, I thought, "Man, I really screwed this up." I was wrong. Uh, we scrambled, got all the plans, the asbuilt plans, found where all the pipes went in that building and located every valve in the ceiling, tore out the ceiling like all over the place. And the only thing I could figure

048is it went down in two different locations and we missed one of them. And so by us finding the other one, I had we had to rip out walls in the bathrooms, the staff bathrooms, and we found the pipe that we needed to get to and we were able to connect onto that and then reroute water down to the gym in the ceiling. So we will never have that problem again. And it's it's all good now. So, and we were able to eliminate that meter and not have to um do a backflow check on that the other side of the building anymore. So, that's cool. So, a lot of the water pipes are in the ceiling then. Yeah. 99% of them are anyways. There was only 200 feet that was underground. All the buildings are

049like that. Okay. I know. I don't if I used to be in my ceiling in my house, they're now under the house. Yeah. Are these all Is this Is it new enough to be PEX? It's It's PEX. Two inch PEX. Yeah. Okay. Which is pretty improved so far? Yeah. I mean, I couldn't believe how thick it was. I mean, I've seen 3/4 and one inch back, but two inch PE is like super thick. My goodness. Well, that's good. But yeah, we got that done, you know, right before kids came back. I mean, the only thing we didn't have done was the sheetrock patching in the bathroom. So, we had to work on that. When the teachers came back, they weren't super happy, but we got it done. All good. Um, let's see. Got some planned

050projects for this summer. This is not an all-incclusive list, but this is just kind of the highlights of things. So, one of the things we talked about um at the safety committee was how can we make our buildings safer and provide another layer of protection to students, right? If if somebody came in and the panic button was pushed. And so, I did some research and talked to a few people and figured out that we could connect the panic button to our fire doors that are in the corridor. And so if that's pushed, the fire doors close and they're locked. And so then all of our hallways are sealed off. So then they would have to get, you know, somebody would have to get through the corridor doors and classroom doors to access the students. So

051we we completed that install at the high school. That's already done. And we're um planning to do the elementary school and CPS this summer. the middle school. We have to do a little bit of working to figure out how to make that work because the doors go the wrong way. So, is there any way you can do anything like that out of uh cuz they really just have the outside doors, don't they? I mean, that lead into the hallway, not not hallway, as you said, a 2x4 over. But, I mean, their stuff is pretty well closed up during the day. I'll look at it. I mean, we come up with something. I didn't know. They don't really have corridor doors. I mean, they have classrooms and that's kind of it. Yeah. We did do we

052did do a few upgrades out there. Um changed all the locks inside. So, and they have they have I don't remember what the single function hardware so that if they wanted to lock down, they can lock down in the library and nobody can get in even if they have a key. Okay. Um, let's see. We need to uh install new boiler pumps at the middle school. This is going to be a pretty big project because the new pumps will require all the plumbing to be replaced that goes to them. So, we're getting all the plumbing reworked. I'm still getting bids for that, but um it's it's a major need, right? this that heat for the whole building. When were the last time they will be replaced? 73. When was it built? Oh, really? Oh, okay.

053No, I They're original. I They're original. They don't They We We tried to get parts for them, just seals. And they don't make anything, so we had to get all new pumps and motors. Yeah. Change the boiler out 64. They were good. Yeah. Yeah. You couldn't get parts anymore. Well, we've already replaced the boilers at the high school and rebuilt the pumps twice. Yeah, that was 2012. Yeah. Uh, let's see. We're going to work on some communication improvements between buildings. We're going to install the new line touchscreen displays. I'm not sure where, but all over the place, I guess, in various classrooms. There's a all over the place. Giant list. Yep. Somewhere. We're going to install carpet in four classrooms at Clemens to get the classrooms completed over there and install carpet in four classrooms

054at the elementary school in house or is that No, I'll contract it out. Okay. Yeah. And then we're going to I'm going to look to get a duckless heat pump installed in the blit gym and kitchen. The heaters that we use out there are just old shop heaters. I mean they work but man they really make the meter spin. Yeah. So they do a little bit of money spent you know upgrading will save us money in the long run. Pay me now or pay the um this energy company for blah is it CPI out they have a rebate. Oh do they? I don't know how much it is but yes. Okay. I just submitted one to something else today. That's why it's top of mind. Um yeah that might be something to look into. Yeah,

055I always look into that stuff, too. I mean, with all of these projects, anytime we're we're, you know, buying light fixtures or anything, it's like, got to ask. I mean, worst I can say is no. Almost everything's done at Energy Trust or it's all bonable power, right? Sponsored by that energy trust. That's rebates for all. You have to do the entire package with energy trust. They make you you can't just do part. You have to do like say it's windows, you have to do everyone, right? Uh, let's see. I'm looking to get the track restriped. So, they're going to come out, clean it, and then restripe the whole track and all the field event areas. And then add field drainage to the track field event areas and the JV soft field in the outfield. Oh,

056okay. Here we go. So there so there's been a lot of discussion right about space constraints and I think you brought it up at a few board meetings um and we've met several times and looked at different options of how can we figure this out for the academy to get more classroom space what are we going to do to move uh special or student services um and basically where we landed was We need to just be fiscally responsible and move them into the PHS library computer lab and and we're going to do that this summer. Move and point into the we're going to move uh student services from service. Okay. From the district office that'll free up that classroom classroom there. Okay. And then and then we're going to look to maybe, you know, partition

057it partition part of that classroom off some office space for the district office or a meeting space, we'll say. Yeah, we talked about wherever a bean lies, it would probably be about twothirds of academy classroom and a third of it would be a district office meeting space so that um the auditors don't have to cram around the table. um or and so if we have people that are there or if there's need for that kind of space um we have it available. So and Kelsey finally gets an office with a door, right? Very excited. Those offices in L are pretty nice. That's Y. It'll be so great. I am I really really excited. Uh the last thing that I'm working on is I'm working on getting started a long range facility planning committee. Um hoping

058to begin that work in August. So we I don't have any meeting, you know, dates set yet, but I think I sent you an email. Yeah, I was going to say wait till I get off the board. Well, we can still be on as a, you know, community member. Community member. Yeah. No, I I'm just because I I read that in the email that, you know, you didn't know if I'd want to be on it because I'm gonna be off the board by then. So, yeah, we'll keep you busy. Yeah, I hear there's a group of elementary schoolers that have you busy on a project. Yeah, that's a good group. That's funny, man. Meeting with those kids is funny. Your son's a crack. Like, Julie, just gave me some money. Yeah. Yeah. Now, the the

059kids want to replace the the spiderweb climber. Yep. Yep. Yep. We've been talking about it for years, right? And so that that thing costs like $20,000 to change that netting out. And so we've been really dragging our feet on doing it. Um but the kids, man, they they're like fired up and they're they're going out and trying to raise money and they want to enhance the playground. They want to make it safer. They want to get rid of that spiderweb climber because it hurts their hands. They're worried about kids falling off it. It's pretty It is pretty tall, right? Um and so I told him, I said, "Well, we have to spend $20,000 on it regardless, so we might as well put that $20,000 towards whatever you guys want to do." And they were like

060looking at me all confused. And Mr. Beasley goes, "You guys know what just happened? He just said you could have $20,000." So this is five five kids, one of them, which I had no idea about this till we got invited as parents to the PTO meeting where they're where we told them to come. So five fourth graders have come together and said they don't want to play on this and the ropes apart to get the rope slivers in your hands. So they came they started researching playground equipment. I had to coach them a little bit that they had to look at industrial equipment, not homeowner equipment because they had these $5,000 price tags instead. But they came up with like 15 different things. They went around the lunch table in school asking kids what they'd

061like to play with. And so this group of five kids have these like ideas, but they go to they ask their teacher what to do and they send it to the principal and then Eric brought it to the PTO and but yeah, these five fourth graders just like awesome. And they've got me looking at playground prints to be able to to see what we can do. It's awesome. It's great. Is that spiderweb climber part of the new playground over at the elementary school or was it part of the original playground? Do you remember? I don't know when that was added. And I say new. It's not part of the newer. It isn't. It's not part of the newer. Okay. I couldn't remember. Yeah. So then and then I we found out today that uh Dee

062and I have been in on exploration on the same grant that's a safety based grant. Um that's a federal one that we'll look at and we wanted to see what it could include. But um uh they they will include things like door lock systems. They'll include things like cameras. They'll include some things uh walkie-talkies for communication. And so there's some of those things that that we're excited about for a lot of the things that Joey has put forward um in being able to increase and enhance the safety at the school um and at the schools. So, um, we're probably going to be embarking on some some tag team writing. One small facade chain ladders just so they're for the upstairs buildings or upstairs schools. They're like, you've talked about that. Just so there ever wasn't

063fire, the board the district has a little bit of protection. Say, because right now, as far as I know, there is no escape water from upstairs. Oh, yeah. Here. Yeah. So that we have to have in our rental houses. We're required by law to have them and they're like 40 bucks that you just throw over the hang. So we could just have a couple of those here if there ever was a fire at least they're here. And otherwise the district could be I would assume there's some liability says you have to have a way to get those kids out of upstairs in case of a fire. But you know 80 bucks of two ladders somewhere upstairs at least they're here and they roll up when they come they come in. Do any of the windows

064open upstairs? No, you have to smash. So, they're steel. They're steel out. You break the window and then they have a hook that would hang on the window sill. Well, I get that part, but I was wondering about No, they come with the window part. They come with their own break. Okay. Slam it. All right. Oh, really? All part of it. It was a steel steel. You grab didn't know it either. So, I was going to put a hammer with it in our house. This was the cardboard box. You box the window. It was like 40 lb steel ladder. They come in different lengths. Yeah. And then you just hang them on the window sill. Big hooks and you start crawling out. Okay. Auto window. It's just a just small thing that we probably are

065somewhere required to have that. I would think if a rental house is required to have it, a school required to have some sort of I'm sure the fire marshall told us that I like the idea. He suggested just somewhere upstairs and off the edge of the upstairs you have these ladders. At least research it. Yeah. Uh one other thing real quick is OD is actually going to come out in August and do a facilities assessment. Um we're tenatively scheduled for August. So that'll be good information for us to have too. I don't know how thorough that is. I haven't seen what other schools are getting, but I think they're supposed to be fairly thorough with all the things that they look at. So, I think that'll be good for our long planning. I have one

066thing that's not really 100% district related, but the baseball field and the wanting to put turf in out there. Mhm. Um, are they in communication with you on how they're coming with their funding? Um, when they might want to do that project or anything like that, or is there been any talk at all with that? Yes, they're short. I I don't want to say exact dollar amount, but I think it's like around $100,000. Okay. Well, I mean that's a ballpark figure and I don't I'm not gonna Well, Joey said I was just wondering if if there was still talk on that and and you know if they're still trying to do that or they are I mean they had hoped to do it this summer or like into the fall kind of thing, but that's

067not I mean they would have to have everything lined up right now and they don't. Yeah. Okay. Now, is that who's who's spearheading that on the private end of things? Uh, is that Dennis or Jenny? I think Levi. Oh, okay. The central Yeah. point. Okay. Not you. [Laughter] We just assigned that to you. It didn't take six months to make it happen. Okay. I I was just curious where that was at. Maybe it is part of the facility that I didn't know what Yeah. I mean, we we've discussed different options of how to get it done, but I I don't know with budgeting and stuff. It's just it's a lot of money, but Well, it makes you wonder how Newport can have all that astro turf they have over there. Well, they got a they

068got a grant for all of that because of the weather. Oh, yeah. Okay. Mhm. So, you can play You can play on those turret baseball fields when it's pouring down rain. Oh, I know. Yeah. I mean, you play games on them when it's pouring down rain. It's not fun, but you can do it. Yeah. You just got to keep the ball dry off, right? So, yeah. No, I was just worried because I I've been over around Newport lately with grandkids over there and and it's like, geez, they got al fields over here. Yeah. So, I mean, I think all of Lincoln County schools did. Yeah. They had a massive grant funds. Yeah. Yeah. Okay. Wall got it, too. Any other questions? Nerction. Thanks, We know that we have a facilities department that's not sitting so

069busy. That's the longest I've ever seen you sit. Thanks, Julie. We I know it's too late to adjust now, but my wife took her dad to the ER and the kids are home. I think dinner. Will you go to any mean to vote on one here and then I can take off? Yeah, we can do that. Yeah, we'll we'll go by the superintendent report financial all the strategy stuff and hit the discussion action items. Uh right now we'll go to resolution 2425-03. And Ryan, we can vote on these without you if you need to. I mean, the kids are they're fine. Okay. No, but if he's here now, we can vote with all five of us here and and that way then his vote counts. So, um Okay. Um, uh, Jennifer left some information, um,

070that for the the pool fund resolution, um, it's really just, um, the transfer of funds, she said, doesn't need to part be a part of the resolution. Um, we'll be over our budgeted appropriations looking at future incumbrances for May and June. So, the resolution just fixes the appropriation. The second issue is we also need to transfer funding to the pool fund to correct the overexpenditure. So we started this year in a deficit and if the current operations continue we could have an additional 15 to$17,000 over expenditure. So her proposal is transferring general fund dollar to the pool fund to correct that fund balance at the end of the fiscal year up to $50,000. She said we had had a savings in the transfer appropriations for the unemployment expenses for 2425. Originally budgeted to transfer $150,000

071and we only needed to transfer 50. So there is a $100,000 um that's that's a buffer in that that will make up that difference. And so the money is there. It's just a matter of um uh taking care of the appropriation we need to u but it also recognizes that we had a deficit coming into this current year. It's just about helps fix the books. Yeah. Is that for both resolutions or is that just the first one? The that's the first one. The second one Well, let me do the first one because it is kind of compensated. So, yes. But the way I read this is the money's coming out of the 200 fund and going into the 295 fund. Yes. Is is basically what they're doing. Okay. I moved. Second. Okay. Been moved and

072second. And any other questions? All those in favor? Motion passes 5-0. And the other she has is the trust and agency resolution. She said it's a simple fix of transferring appropriations in the same fund. There are no additional funds added. What she's trying to do is just move things into one bucket instead of keeping it in two or three or four. And these are your suggestions from the audience. Yeah. Yeah. And so she said the funds are used for insurance help for both unions or both associations. And sometimes the appropriations and the separate functions aren't exactly the same as to where staff are receiving the insurance insurance help um are paid out. So it's what it's doing is it's making it easier um and more refined to be able to take care of business, but

073it's all the same money. There's nothing new and it's taking care of of our employees um uh with their um insurance help that they have insurance pools. So all this is doing is moving it from support services 2000 to instructional services of 1,000. Yeah. What it's doing is it's keeping it all joined together. Okay. So do some al Okay. Been moved and second on the resolution 2425-04. All those in favor? Motion passes 5. Was there a dollar amount? Sorry I missed that. It's $5,000. 5,000. Yeah. 5,000 out of the support services 20,000. Yeah. And into the 10,00 uh instruction services. Okay. Yes. And if it helps to reference these are on page 140 and 141 the packets. Did you get the word 140 and 141 of the board packet? Which is what I'm always looking

074at on my phone in case anybody's ever wondering. I'm just playing too. Okay. If if what Thanks for your honest what page in the board packet uh 140 and 141. Oh, you know what? Page 24 and 25. I apologize. Yeah, I think I'm looking at the the version of the packet before it got the 03 on page 24 and the 04 is on page 25. Okay. Or 140 and 141 just depending on which packet you have in front of you. Okay. Yeah. Absolutely that. Okay. Um approval of the integrated guidance. Yeah, the integrated guidance I talked last month um really about it and uh we need formal approval of the plan that I told you I would bring back and the cut and paste was absolutely bizarre. Um the document itself that got sent out

075late this afternoon uh which is my fault is is only 63 pages long and um because of the questions that we need to answer about processes and the forms that we need to attach. And so, um, kind of the the nuts and bolts of the whole thing from what I had explained before, find my right page, says that we are putting money aside um to to look at uh five different outcomes and I'm on page 14 of this. Um, one of them is academic knowledge and skill. So, it's literacy, numeracy, and problem solving. And that money across those those groups is going into some uh response to instruction and intervention, the RTI, English language development, instructional assistant support, and the ability to help fund materials to adopt and implement effective instructional programs. The second one

076is equitable opportunities for students, and that's where we've paid for the extracurricular activities so we can cut back on uh the student responsibility for fees. We've got some money in for CT stu CT CTE students and programs. Our eighth grade success coach, the summer bridge program, 8th to 9th, freshman success, which is now Warrior 101. We purchased school supplies for all students to start the school year. Uh the data management and review is just constantly looking at what we need for students. um school improvement coordination, classroom technology for all students, our alternative learning, a bunch of our fullth academy uh expenses come into that as equitable opportunities for all students and student assessment at the high school level that's specific to being able to pay for um SAT um uh AP tests, things like that

077so that um no one is prohibited from being able to participate because they can't afford to. Um the third one is professional learning um in database decisionm our high school success equity team staff mentoring and social emotional behavioral needs uh safe learning environment are for social emotional learning instructional materials behavior and mental health staff support our family support lays on enhancing programs supporting uh social emotional learning and facility safety and infrastructure. So that's where we have funding for things like um we've used for the cameras or for phones or for things like that that have really helped us. We've been able to supplement out of that to do those things. And then the last one is our early literacy where it's again our response to instruction and intervention. Our summer lit camp and we purchase

078a speech language pathology assistant um just below halfime for oral language development at the primary school. So that's the the money and the the strategies um which are very comparable to what we've had in prior years and where those expenses are at. The the rest of the information is um how do you know your kids are making gains and all kinds of things like that. But it really mirrors what we had talked about um when I gave you kind of a rundown of the money the last time we were there. And um so we have to have board approval of the plan and we have to be able to post it on the web page. Also, does this have to be approved tonight or is it just what is there a timeline on it? Uh

079the due date that we sent it to the Department of Ed was April 30th and they would have liked it approved in April. Okay. All right. No, that was why I asked the question. No, I'm glad you did. I mean, we can do it whenever we do it. I want you to be able to have as much information as possible. um and to be able to ask your questions. Yeah. Um but I think with what you've said and what the prior knowledge, I don't see a problem with approving it tonight. And we can always come back with questions because the nice thing about these is they can it's always amendable. Yeah. Um in ways of being able to move, but this this gets us kind of in compliance, you might say, so they can get

080all their stuff done at at OD in a in a proper time frame. That was interesting. I was sure they would come back and say, "Well, we need to know this about the budget and we need to know this about this." And they came back and said, "We don't have your board minutes." That's that's kind of a cool question considering the ones you could ask. All right. So, do I have a motion? I move that we approve the integrated guidance plan. I second. Okay. Moved by Joe, seconded by Sandy. All those in favor? Thank you very much. Motion passes 5 Z and it's commendable but it's amendable. Thank you. Yeah, there you go. I like that. Um last one we'll do is the approval of superintendent contract and we have a new contract here. Uh

081I'll just do the highlighted information. Everything else is uh copies from the last contract. This new contract would be July 1, 2025 through June 30, 2028. Um, the term is 1 day of July, 2025, terminating 30th day of June, 2028. Uh, honor before March 15, 2026. The board may notify the superintendent in writing of the district's intention to either um extend the current contract for a period not more than two years which is new with language and that was in B and D is um the provisions of the proposed renewal contract or its extension and the compensation and benefits to be paid shall be mutually agreed between the parties if the parties are unable to agree on the terms of the contract renewal or extension by this is a new date May 1, 2026, the

082agreement shall expire on June 30, 2026, which is a new date as provided. Uh under the salary, the salary will go to 148410 for the 2526 school year. uh superintendent salary for 2627 of the contract shall be increased on July 1 by cost of living adjustment cola to match percentage provided to licensed administrators. However, not more than 4%. That's new language in the contract. And annually the superintendent may be compensated for no more than 10 days of unused vacation. In the event of termination or expiration of this agreement, the superintendent shall be compensated for not more than 10 days of unused acred vacation days at the salary rate effective at the time of termination or expiration of this agreement. and the 10 days is new. Uh it was it went from 5 to 10. Um

083fringe benefits. Uh under B, the district will contribute $50 for negotiated amount and the unrepresented agreement per month to a qualified health reimbursement account H savings account HSA or flexible savings account FSA. And that is new language. And other than that, everything else is the same. Does anybody have any questions? Okay, this was negotiated between Susan and I. So, uh, then it's being brought to the board for approval. So, do I hear a motion? I move we approve the contract as stated. I second that. Okay. Been moved and seconded. All those in favor? Motion passes. 5-0. Thank you. Thank you very much for keeping the order. All right. Keeping you out of the soup line. Okay. Well, that is all of the action items. Thanks, Ryan. Appreciate it. Everything's okay. Hey, what's this? You guys

084leaving together? See you later. Okay, now we'll go back up to number four, superintendent report. Couple of things that I have didn't get a chance to put in because I wasn't pulling things up. Um we just finished on May 1st was National School Principal Day and so wanted to make sure that if it's not already been done that there's an opportunity to recognize the principles in each of our schools and uh for what they're doing. I did put Melissa Fitz Simons in there also because she's acting as the uh interim while Abby is out on leave. uh being able to fill in at Clemens Primary School and um learning in one of the the best environments you can learn in. Um I mean when you get your feet wet in the real thing, it's it's

085worth its weight and gold and uh um I know she's having a good time. So um appreciate our principles and our assistant principles. Um this is teacher appreciation week, so wanted to be able to thank our teachers, but also couldn't resist the picture of teachers in May. Um just because um give you permission to use that photo. So um and it was the the the notion of from any resolutions. It talks about I mean it's too many people to name. I name a lot of people in these things but it's teachers mold future citizens through guidance and education. Teachers encounter students of widely differing backgrounds. Our country's future depends upon providing quality education to all students. Teachers spend countless hours preparing lessons, evaluating progress, counseling and coaching students, and performing community service. Our community recognizes

086and supports its teachers in educating the children of this community. And we encourage all members of our community to join with us in personally expressing appreciation to our teachers for their dedication and devotion to their work. Um, we are so lucky to have the teachers we have in our district and people who stayed here for a long time. And um um the nice part that I felt ever since I've gotten here has been this is a district that's not too big for people to know who kids are and and where they come from and what they like and who their families are and and really what matters. Um it it's just a gift. And so because I can't name people, it's kind of like I just got to put out how amazing and how important

087um our teachers are to our cause every single day. Um and then we have nurse. This is also national nurse appreciation week and it kind of spans a couple of different days. It's Tuesday to Monday and it has to do with one of those days in there is Florence Nightingale's birthday. So um and our nurses are just great behind the scenes doing all sorts of stuff. Um, I put in the KBCS annual review and it's just to say if there are questions that come up now that you have seen the audit report or their annual report, let me know and um, we'll be able to uh, move forward and answer those specific questions. Um, I put a listing of end ofear celebrations just so that we would know when the the spring concerts are um,

088and and when those special days are. Um, and I know I don't have them all because I don't have I for I didn't even put in the transition um fifth grade to um fifth grade to sixth grade the night that they have at the middle school. So, there are some things that I'll add in um also to be able to do that, but we know when the end of the year gets so busy that it's nice to be able to have kind of a listing of all those things that are happening um at all of our different schools and there's a lot. Um can you forward those via Yeah, I will. I will. Okay. Thank you. Um remind me what special person lunch is. CH can I defer to you since you know it first

089and foremost. Um so um at Clemens um we invite um each student to or we have the students invite someone special um to come have lunch with them and it um somehow just happens to correspond to our um book fair. So we kind of get them coming in and um having enjoying lunch and and then going and walking through the book fair. So it's very very well attended and um we even um keep a list of who is coming. So for those friends that don't have someone assigned to them um one of us teachers or an IA or someone will will will hang out with them during that time. So very cool. Thank you. It's a it's a cool day. Can can you just send all the board members? Yep. Yeah. I'm going to Okay.

090And then Joey hit on the summer moves. Um we we took a look at summer learning. We've gone through this that we now know we've got the credit recovery. That'll be the last two weeks in June for our high schoolers. An extended school year and lip camp. Um those two experiences will will start August 4th and run for three weeks Monday through Thursday in the mornings. Um and they'll be at at Clemens Primary School. And um those are the the opportunities we have. Um I'm also working with one of our neighboring districts who was a recipient of summer learning money and and we weren't. Um, but they're going to LC's is going to have some facility work done this summer and so they really can't be at their own site and so they have a

091willingness dependent upon what our access is and what we can do to be able to bust kids here um and use some of their summer money to be able to um allow their kids an opportunity. So, it may give us a little bit of a boost to be able to do some things. and we're working out the negotiations at this point, but we're also wanting to make sure that it's really about um making sure we serve our kids and we're not looking at another I mean, if if if the other district has to pay for a teacher to be a part of it, then that's what what we'll do because the idea is not to have students from another district usurp or take the place of um our kids who we want to be able

092to have access. So, um that's very loud and clear. I put some legislative information in. Um, and the budget committee looked at this the other night. Um, so it was just really some of those things that we're looking at right now. Um, the PERS unfunded liability that that has passed through and been signed by the governor which gives each district a little bit of relief um in uh the PERS cost increases. Um, not significant, but every little bit helps in that. And so um it's just a good thing. There are still conversations about eliminating the special ed cap and there are also conversations about adding $200 million to the high-cost disability. If those two things happen, we could see some more money um in the world of special education to help support students. Um like

093Kelsey talked about tonight with the the percentages of students that we get that it's it's definitely higher. It would be a big plus if those bills pass through. Um, the cell phone ban bill has gone back and forth on the table. I think there's pretty much agreement that a bell-to-bell ban is something that is desired. The real difference is what happens at passing time or lunch and what latitude do people have to make those decisions within their own district. There's no money attached to it to be able to purchase any storage devices if that's the requirement. So, there's a little bit of back and forth in what's going to happen there. Um, the summer learning grant program has been signed. Like I said, they're doing it on a um a calculated eligibility basis and FHI

094is not eligible. Um and and the reason we're not eligible is because um our third grade reading scores are actually good. Um and so but you know, but it's the one thing that's really disappointed a lot of people who are saying, you know, we got money last year and it did good things for us and now we're too good and we don't get any money anymore. And so, how is that equitable for us to be able to continue to keep going and not yo-yo back and forth? And so, um, those are some of the conversations and then it's ongoing funding for summer learning with an increase in the amount that would hope that everybody could get money again for summer learning. So, um, those were the kinds of things and then I've got just the

095general dates to remember of the games and and all kinds of things like that. I did want to add two other things. Um, can I just ask one or mention one thing? Um, from K's annual report, um, which I had a chance to reread and maybe read for the first time, I don't remember. Um, and one of the things that I noticed is in their report, and I had mentioned this to you in PA and Susan, but wanted to bring it to the whole board, they mentioned policies that had been updated in the 2324 school year. And one of the things that I have run into is they do not have their policies published on a public facing website as they are required to do. Y it is password protected all of their policies. You

096have to have a KV email address to log in. So um I have raised this to Susan. I wanted to speak it in a public session as well um that they're I believe perhaps not in compliance with the state law around policy. Again charter schools do have different rules on some things. So, it's quite possible that they're not in out of compliance. I don't know what their rules are, but it just was concerning to me. Thank you. I appreciate you raising that. Um, the other two things that I had within the report was to mention that this past weekend, uh, Flo High School was the host site for the Rotary, uh, Salmon and Jazz, the annual event. And uh it's it's the it's really letting people know that there are two Rotary scholarships that actually

097come to Sunstone community. One of them comes through the Benton Community Foundation and it is for Benton County students of which typically there have been um a number of students from Foma who have been winners. U that's operated through the Benton Community Foundation. they make the selection of who gets those awards and there were some date snafoos um on the the scholarship web page um that had I think last year's dates on it and so there was some confusion and so when I mentioned the Rotary scholarships the Rotary scholarships from Salmon and Jazz are a different setup and a different pool and operate in a different way. So what Salmon and Jazz does is it raises it's its whole intent is to raise money. They give money to um um our our music program for

098the the jazz band that plays um the dance team with some honor society folks did the setup. So there's money that goes to their program. Um uh they provide money to the Boy Scouts in the or to the scouts in the community who helped clean up after the event is over. Um they do some money to PYAC um in terms of their promise promise builders I think is right. Um and then what they do is is the biggest part of the proceeds is to be able to look at giving scholarships to seniors and the scholarships these ones are decided on by the school. So Foma High School gets to decide from the Rotary Salmon and Jash from Foma Rotary Club on who gets the scholarships for Foma students. And we typically award two thousand one

099two $1,000 scholarships. And we approved at the board meeting on Tuesday to um based on our success provide three $1,000 scholarships to Fulworth High School students this spring. And so it's just a nice gift and it's a nice uh thing in the community but for our Rotary Club to do that and for um Fulham High School to be the sponsor, for our jazz band to be involved, for honor society did the setup. I mean, it's just a very um community focused give back um uh program. And and I know we're going to talk later about um uh the student representative to the board, but um it's also recognizing that we've had two student representatives to the board this year and as it gets to be the end of the year, I don't know if we'll

100see them in June or not. It'd be nice if we did, but um and and who knows in the future they they they may choose to run again. I don't know. Um that remains to be seen, but it's appreciated to be able to have some of our high school students sit at the table to be able to give us input. um Levi and Maggie have given me insight and input on a couple of instances when I've asked or um they have said what about and it's just really been appreciated and and so we wanted to express that that appreciation. Uh Maggie couldn't be with us tonight but Levi we do want to say thank you very very much for being with us and and um uh really sharing with us a lot. Thank you. Yeah,

101you might want to wait because you know nobody wants to cry in public the poems we wrote. I'm only So that's my report. Okay. Um and I'm assuming that you're going to do the financial report and I'll do kind of what Jennifer said. I put all the reports in the packet and I hope they make sense. No, I I don't have any questions. She is so good. She's very efficient and puts stuff in the packet and so can be read and understood. So, uh she just wanted to make sure that all the um uh the resolutions made sense. And then the other thing that she wanted me to let you know um is where did it go? Um, we have not received our allocation for the local option equalization grant from OD. So, we've been

102waiting on that amount. Last the last few years it has been $600,000, $500,000. Um, and so she has budgeted to receive that, but they've not told us. um they've told us we were on a list of districts to receive the grant, but they have delays in processing and so we don't know um what that means or what we were will receive. And so that's that's a significant outstanding amount of money um to be able to watch for. She just wanted to let me know that we have no news. Okay. What's the name of that grant? It is the local option equalization grant. And that's through the state. Yeah. They don't make anything eas. Okay. Anybody have any further questions on that? We'll move on to D, the strategy and discussion, the student representative to the

103board. Uh yeah, I just it was really about I pulled up the policy for u our student representative to the board. Uh student must be a full-time student at the time of application and remain so while serving be a student in grade 10 or 11 at the time of application. A student who served while in grade 11 may re may reapply to serve a second term. Um and in looking through this, it was really about um what is the board's direction to me to be able to start the process rolling because we talk about in our timeline um the page here. Application materials available from the high school officer on the school website. Um the application deadline and the process for selecting is established each year. Applications must be submitted by the end of the

104school day honor before the published deadline. The selection of a student representative for the subsequent school year will be made by the committee no later than June 1st. We're late. Um and we have a new um ASB adviser this year who's been the person who's been responsible for that. And so I wanted to put this out in front and say I am happy to get in touch with um Mrs. Matson to be able to make sure that she understands and that we're on the same page of the process. Um knowing that dependent upon where she is, we may not make that June 1st. Um but we're going to want to get as close to that as we can because of the end of the school year. But it was really about what's the board's um

105u desire for me to be able to um were we still looking for two representatives or just one or possibly either? Either really we left it we left it open to be able to take either either consideration. Okay. And I think that our determination as the committee was uh that it should be held in conjunction with the ASB elections at the high school. Uh I believe those have already passed. Those have already passed. Okay. So we'll have to have it as a separate election with high school. Um I'll get sort of a representative of the people voted on by the people. One thing I would encourage is maybe promoting some recruitment. I know when I when me and Maggie applied, I think there was four people that applied. So, I'm just putting it out there.

106I know there's a lot of students that don't even know the position exists. Um, so I don't know if that's something you guys do or high school administration. Um, but just putting it out there. Would you be willing to if I can arrange a meeting when I can arrange a meeting with Mrs. Madison, if you're available, would you like to join us? I can do that. Okay, that would be great. Thank you. Okay. I just needed my marching orders. All right. That is for super representative. All right. Outcome of the safety meeting. Yeah. Um we had a good safety meeting that we looked over all the input and discovered kind of how how wide we are. We gave some of the the information to uh Joey. So Joey and and that committee is taking on

107the um uh the notion of lockdowns and so when he's talking about the panic buttons and locking doors and things like that, um they're really working more in that end. And so we've looked at being able to center school committees um to look at specific school events or school needs and then look at meeting quarterly as a as a full group um to be able to move forward. Um our struggle or the struggle I have right now or that I feel most is it's the end of the year and people are crazy and nobody has time to meet and nobody has time to do anything. But that is couched with also um I don't want to get us into a place where it's um we've got staff members saying we've been here before, nobody's done

108anything and they're not going to do anything now. And so um there are two things that we've talked about. One of them is uh being able to follow off of special eds Monday mini idea of being able to offer for the rest of this for the rest of the year those brief pieces of specific targets of information that people really want to know about. So I'm working with GRO to help get those off the ground. And the other one is looking at two components of the um the safety um the flip book that we had as a district and being able to go through and make sure that we have input from people to be able to update at least two of those sections to be able to move us forward. Um so that when

109we come back at at the start of the fall um there have been some deliverables in progress. um and and and in being able to continue to keep us moving forward. So, um that's where we landed. But these are the foots that were there 20 years ago. Yeah. And and and they they they need attention back and and they need some they need some new sections. So, we're looking at um excuse me, how do we include a section about u of things that are related to student behavior that um you know, typically it's been what happens if the school catches on fire or something else like that. And so, um we're trying to be as meaningful, but trying to end the year with being able to look at something that is deliverable, doesn't take in

110hours of invested time, but shows also the commitment of being able to move forward. And we also recognize hearing um both from the district side and from um the formouth education association side in our bargaining that there is a commitment and a desire to look at things that are safety based within that and so all of those things I think hold together. Okay. Do you think it would be realistic between now and the end of the year to put together a meeting schedule for next year um to outline the cadence of the meetings at various places? Yeah, absolutely. Um that way people can get that into their calendar. Um and just make sure that we stick to that and that we're held accountable to those times that we put out there. And one of my

111hopes after because I thankfully was finally able to attend the safety meeting that was held on um the 17th of last month. One of my hopes is that we we put people on the committee, whoever that might be, um at that school level are able to set school level goals that are so corporate but smart goals. You know, they are measurable. they're held to accountability and timelines and um whether that is each school's flip book being updated or um determining some professional development that might be helpful those different things depending on the goal of the committee. Right. And we're always looking that direction of what are the highest leverage things because we're thinking that um you know we always look at what's what's going to be the topic when we look at at uh fall

112inserts. And so it's those kinds of things that we're talking about it. And it seems to be that there are technology items, there are some health items and and safety are kind of the big three that if we can meld that into as we plan for what the professional learning is to start the school year, let's make it impactful of the things that people want to know about um uh as much as possible and keep that on the radar that way too. And then making sure that we are working to continue addressing all of the items that were provided in that survey. Yes. Um there was a lot of, you know, a lot of overlapping topics. Very much so. It's fantastic. Well, it's like, you know, when you eat an elephant, you got to take

113a bite somewhere. You take a bite through that huge checklist. Yeah. as a district and um informing the rights of committees at different levels to make sure the work keeps moving forward. I agree and it's one of the big reasons too that I you know I went to Gar the other day and I said I need your help buddy that's that's what I got. Okay, number three is a softball field. Oh. Um, and that was just the update to be able to say at our meeting we had at Kings Valley um our our joint board meeting, one of the board meeting actions of this group was um accepting the recommendation of the com the the naming committee to name the Palmouth High School softball field warrior field formally. Um, and that was approved. um uh

114by the board. Uh it we also had approval by the tribe that came to us ahead of of our board meeting. There were the committee had that they had um there were three additional names recommended and the the group went over and took a look at what those could be and what the significance and meaning would be for FOMO and and any additional comment um that came through in conversation to be able to make their decisions and their recommendation um came forward pretty loud and clear that Warrior Field was their choice and they're set to have a um uh a ceremony, a party, a recognition, or whatever you want to call it. Uh thank you. Um that's the I think it's the 15th of this month. Uh it's senior night for the softball group and

115um they will have some individuals coming from the Seleletes tribe over to be a part of that as well. Okay, thank you. Last one that I've got is the fund balance policy. And having just finished with the budget meeting on Tuesday, um went through that and read this fund balance policy, which is DBDB. The last time it was revised was 2018 and I'll just read part of here. The board recognizes this responsibility established an unrestricted fund balance in the amount sufficient to one protect the district from unnecessary borrowing in order to meet cash flow needs. Two, provide prudent reserves to meet unexpected emergencies and protect against catastrophic events. Three is meet the uncertainties of state and federal funding. And four, help ensure a district credit rating that would qualify the district for lower interest costs

116and greater marketability of bonds that may be necessary in the construction and renovation of school facilities. And in the paragraph below that, there's a sentence in there that uh consequently the board directs the superintendent and designate to manage the district adopted budget in such a way to plan for ending fund cash balance of at least 4 and a.5% of total adopted revenues. 1% of the 4.5% will be held in special contingency fund. In years in which these are unforeseen negative impacts to the adopted budget, the board may adjust the cash balance to 3% without a contingency fund. Um, so just with my math, and I don't know, I I didn't go to school in this district, but $57 million is what we adopted the other night roughly. I mean, that's a pretty close ballpark figure.

117um at 4 and a.5% is 2,565,000 and if I remember right the cash carryover the 4.5% is the the amount that was there is $2,300,000 which would put us $265,000 short of meeting the board policy of 4 and a.5%. Is that an allin four and a half% or does that not count? I just I just read it. 4.5% of total adopted revenues. Revenues. Yeah. Okay. So that's I'm just and and we had a $57 million budget to the revenues. Sorry, this page is turning off the whole thing. Okay. So, are you raising that as a concern because we're out of policy or Well, we're did we want to make I'm reading it because several different things because number three, it says to meet it. It's done to meet in uncertainties of state and federal funding.

118Right now, there's a lot of uncertainty in state funding and the federal funding. Absolutely. because the title uh what is it? Title one, title one, two and four. Yeah. of the federal funding is very uncertain. So, and then on number uh four to help ensure the district credit rating that would qualify the district for lower interest costs and greater marketability of bonds that may be necessary in the construction and renovation of school facilities. Well, we're in talks of possibly going out for bond again in the future, not too distant future. And if we don't have the correct um backup, you know, the the contingencies, it could hurt our bond rating and cost us more money in in the bond process. So, I want to make sure that this district is fiscally responsible in doing what

119it needs to to stay prudent with things so that it doesn't cost them more money in the future. And and that's the reason that I'm looking at this is is because of that because that that's what it says. And I just happen to notice that, you know, we were at 2.3 the other night on a $57 million budget. So the policy number again B or DB DB DB. Yeah. And it was last revised or readdopted 61418. So basically seven years ago [Music] I interject a question. Yeah. During this time you know um how like half of that budget came from and I can't remember I don't have it the set aside. Yes. So, I'm wondering if that isn't included in that. That was my question. Well, I I don't know. But so that's why I

120think that that part, which is nearly half, right, is not included in that, but I think because Jen Well, I know there was a portion of it, but I don't know that it was nearly half. Okay. Yeah. It is. But I I I I just wanted to bring this attention to the We'll run it by until we can have the discussion. Yeah. because I want to make sure although I'm not going to be on the board that if they decide that they want to go for a bond in the near future, they're they're financially responsible and can do it at the best rate that they can get on it. And with the federal funding that may or may not show up, this 2.3 that we have in reserve can go away in a heartbeat. So,

121I I just want to make sure that the district is is fiscally prudent in in what they're doing. And if they need to to make this uh 6 and 12 or 7% or whatever percentage they need to make it to be prudent, then you know make that adjustment. Yeah. When I was doing the calculations, it if I remember correctly, I felt like what was needed to be in compliance was because I think it was like 4 something. Did you say 4 point something? 4.5% and they're current you guys are currently at either between six and eight and I have it written down in notes that I didn't bring. So, I believe that you're in it, but I think it doesn't include those dollar amounts that is on that reserve for Okay. You know what I

122mean? I don't know, but I just want to have a conversation because as a matter of whether or not that's sinking for the the money that we're setting aside to pay off our our current bond, is that included or not? Right. Okay. But I I I don't want us to get in a position like a lot of other school districts are where they're upside down, right, and struggling and having to cut millions of dollars, which is positions. That's the last thing that I want to have happen. We have a policy committee meeting on June 2nd, which is before our next meeting. And so I can ask Jennifer and what we can do is just add make sure we add this policy even if it's just for clarification. But but that we add that policy um

123to the look of what we want to do with that. Well, and and if they need to change the verbiage in this so that they can exclude, right? You know, monies like that because according to this, it says of total adopted revenues. That's part of the total adopted revenue. So, it's not Well, I I know, but I don't but it Yeah, we need to have a discussion. Yeah. Right. Yeah, we'll do that. I think we We will bring it up to policy committee. Yeah. Thank you. So I just want to throw that out there as a discussion item. Sure. It's important. So um with that being done, we should be done with everything. Yep. I didn't skip past anything, did I? You bounced around a little bit, but you got it. Yeah. So all right.

124Um the next meeting agenda items. Does have anybody have anything? Uh, I want to see the policy if we'll be bringing some policies to that meeting. Yeah. So, we can revisit this. Is there anybody else got anything? Um, an update on the student representative to the board, please. Okay. Oh, and and one thing I know Susan had said in some school districts they were saying that like 8 n 10% is what they considered, you know, for their but but that's but for us I'm wondering if the four and a half% was put in because we have that huge the the the syncing fund or whatever it's called. I think the four and a half% was because we used to only have 2% which is not even a day cash on hand sometimes. Well, the four

125and a half% I'm very sure was probably put in in 2005 and then readopted in 2018. So, it's it's old. We can look into that. Yes, I agree. And the cost of repairs nowadays are extraordinary. So, I mean, it's it's 4 and a.5% enough to cover things, you know, such as boiler valves and pumps and things like that. So, I mean, the really expensive things. So, remember years when the school district had to borrow money and of course that costs because of the interest. Well, yeah. So, I I just want to be financially prudent with the district's money and make sure that we're doing what we need to to stay on the very solvent side of things. So, anybody have anything else in the next meeting, agenda items? Nope. Um, and I may be able

126to put my superintendent reports, but I'm I'm thinking about graduation. So, my plan is to investigate um any information needs or requests related to graduations. Is our meeting before or after graduation? Oh, I bet you after. It's after. Yeah. Then I'll communicate that another way. It's after both graduations. Is the high school graduation at 11? Yeah. Is it 10? Maybe we just always we just at 10. Yeah. It's interesting. This year I was I was looking at the calendar because Fick High School's graduation is the 7th. I thought, okay, I'll go to Full High Schools in the morning and I'll go to Kings Valley's in the afternoon. There's a week later a week later. It's like you're messing with So the time, sorry, the time on our graduation is 11 a.m. 11:00 last year. We

127we met early. Yeah. Um which is always the case. So, um well, while we're talking about that, we'll I'll just go through and kind of highlight the I won't do the bargaining because that's a specific group of people. Uh second budget committee is no longer um honors convocation is June 3rd at 7 p.m. Uh strategic planning June 5 at 400 p.m. June 7th at 11 is the PHS graduation. Uh June 11th at 7 p.m. is FA Academy graduation and the Kings Valley Charter School graduation is June 14th at 3:00. So our regular board meeting with a budget hearing is June the 12th at 7 o'clock. So um board thanks. Well I'd like to thank high school graduate from 2024 for bringing me coffee. I was getting a headache and I was like come save mom

128before the meeting started. Um, so thank you to Allora who in the past actually has sat at home and watched these meetings. She she may be doing that right now. I want to thank everybody in the district, the teachers, the principles, admin, everybody. It It takes a village and I think we've got a great win. This time of year, it's so crazy that keeping your teaching go well. Yeah. this time of year keeping all those balls in the air as you're trying to juggle everything is amaz our our district does an amazing job. Yeah, they do it to both of those things. Um like to thank Joey for his report tonight, Kelsey for your report. U very informational. So appreciate it. Um, anybody else got anything? Nope. Okay. Every word request. Wait a minute. Oh,

129well, you're putting me on the spot here. Um, I asked him if he had any thanks. Do I have any thanks? I mean, it's teacher appreciation week. I thank all my teachers. Yeah, great. For sure. Sorry, Beth. Okay. Yeah, but it does take a village, but this is a special week for them. So, you know, kudos to all the teachers and everything that they do for these students. Absolutely. So, any board requests? I have one. Um, I generally like to put some sort of timeline or measurable to it, but this is going to be a very nebulous request that sometime between now and the end of Susan's current contract, um, we form some sort of a group. Don't know what that looks like. Don't need or don't know what that needs to be. Um, to

130implement a step schedule into that position's um, contract. Um it was mentioned that other administrators have a step schedule. I think it would be really important for our teachers are classified and our administrators have steps in their I think we should just sometime in the next three years make sure that that's in place for the next renewal of the contract just so it's across every if if everyone else has it. It's easy to have one position that does it. Okay. And again, very nebulous. My apologies around that, but just it was a concept of a request. That's right. Concepts are good. Anything else? Thank you. Thank you all so much. And then I look at this important leaves and I have to be at all of this.