Budget Work Session

001they'll take me a minute it's good to see you coming out of the school out of the high school tonight because I wouldn't have recognized her oh yeah but I would not have so the fact that you were with one another it was like okay now now I make the connection this vely go child that's mine well just a tad yeah taller than me Cooler Than Me think we are just check just gonna go to The District board page and excuse me just record this [Music] looks like it's on there you go yeah see I can see myself looking at my phone okay that's all right well welcome to um work session number one we had our information session just a month ago so we don't have a a lot of new information but I

002thought we would share some about how this current year has gone how we're anticipated to end and then a little bit of um forecast into 2526 just to get us prepared for when we come back for the actually meeting um we'll decide by the end if you all want to come back in April and meet again um if you feel like I don't have enough information for the actual uh official budget meeting in May then we can come back in April you can decide by the end of theight and hoping we won't take too long if I get bogged down in the slid somebody just send a little like wh me or something um and I you all a print out so you can follow along if you like it just like normal um I

003have just a same slides as we've gone over multiple times budget committee who audience excuse me the budget preparation calendar we've all seen this we saw it last time um budget committee responsibilities again this isn't an official meeting so no action will be taken um and which is good because not sure we have a COR it's close um and like I said we won't talk about any official budget numbers for 25 26 but we'll talk about some forecast and how some things will look all seen that slide and then I'll send out the slide deck too so it will have these links in it again so you can I'll see those if you need to start off by talking again about our district vision and the priorities Susan has mentioned that our Pathway to graduation

004um success factors may be changing we're going to work on those but the vision at the moment is still the same graduate every student and transition each of them into a job training or college and that's our Focus all year wrong so anything else you want to add to it yeah the the uh the pathway to graduation was a series of measures that were set up um back when Melissa go was here and it's kind of like there are some things we are still collecting and there are some things we're not and so it's really about I don't want us to collect data that we don't need um and I want us to do the relevant work and so what we're doing right now is an admin group is starting down the process of um

005what is the most important in that um and how do we continue to move forward a good example of that is we've got third grade reading at or above grade level and typically that was predicated on state test results um which I'll talk a little bit more about later but um uh we're talking about saying what about the growth data that we collect and use throughout the course of the school year to show um not just the students that are there or not um but it actually shows are there students that are making gain and what kind of gain are they making and so it's really bringing the relevancy into uh what matters and what gives us good stuff so um that's what we're looking at to be able to say it's time to update

006and another look at our goals um two said one of them may be updated these are what we had oh the supporting effective communication throughout the district that was really one of mine um so but really those those main four those top four are um what we've settled on for district goals and the communication was an agreement we had um with myself and the school board about making sure that there was more information that that consistently went out to parents and the community and to our District staff to be able to make sure people were consistently in the note move on we always like to see how we compare to our peers I've pulled the same kind of reports we had last year this is our peer group with the lbld cohort 12 different districts

007these the enrollment numbers have not changed in the forecast 5 program that I used these do include our charter schools and the other District's Charter Schools I did confirm that amount but you can see we're about pretty close to the bottom in the number enrollment that we have I know Aly and caralis have dropped some caralis says they might be down to 5,000 students in the next five years so that's a huge drop for them they said that they're at an enrollment level that they were at in 1978 right now lowest they've been then so we know that enrollment and birth rates are dropping and we're just going to probably follow right along with that a bit not to the extent that they are um yeah looking at those numbers us very [Music] grateful this

008one's a little blurry but you can see this is the um expenditures per student that's how we report to the state all of our expenditures with our um audit and actuals this is instruction uh expenditures per student and we're right up there with most of the other districts above average on how much we spend but right around in the in the average Zone we can't say that we spend too much I think based on that but we're we're in the top tier and obviously that amount does is not all general fund we get the state school fund it says that we get about 10,500 per year now or per student per year but that number also includes all the grant funding that we get um this one we had this up last year and it

009it's been updated these are with 2324 enrollment num so you can see if you remember last year our uh FTE student per teacher FTE was around 15 and a half I think and because our enrollment grew so much in 23 24 now still we have a higher student per teacher ratio but we're still well below average across our region and that once we get numbers in there again for this year that number will probably go back down to about the 15 and a half mark uh and I know we've talked about before how salaries and benefits are the biggest portion of our uh budget we're about 73% a little above average but I think if we took out s and San Canyon as the outliers because they have such large online Charter School cohorts that

010theirs are more service payments than salary payments so they skew the the average if you look if you take those two out we're right in there with all the rest of the districts for what we pay for salary and benefits percentage wise you know why Al is so high I mean it doesn't matter matter to us really um I'm not sure because that slide and this slide are a bit conflicting right from the data because now it says that their average teacher salary is low and I think it had to do with their negotiations I don't know I don't know what pulled the data for these particular T tables for maybe have to pay out some extra money to someone one of those two years it's possible they had a a settlement I think and

011so albany's data maybe a little skew so we can put that into consideration when you look at the averages um this one shows that average teacher salary or yeah average teacher salary per district and we're right up there too um keep that in mind as we go into negotiations for this year peralis did gave a pretty good amount in their last license negotiation agreement and I know Albany did I don't know why their average salary is so low on this and I don't have access to the data to see where it came from so but you can see the rest of it I know Harrisburg finally jumped up a bit they gave a pretty good amount for their group but didn't it wasn't just reported that Corvalis is like 25 million in the whole something

012with that I know Eugene is 25 million that they have to cut caralis was not quite that high I think six to eight over the next two years they're going to be more but the six to eight was this next year okay yeah it's it's nuts um so that was the comparisons around our region I didn't pull it across the state it's nice to see just our local how we compare um and then as we look at this year we talked a little bit at the information meeting last month some of these things they had an enrollment decrease from last year but last year was a bit of an anomaly with which helps us with uh funding wise for two-year period but once we get past next year the admw they use to calculate um

013state school funding will drop so as we look at next year we're still okay uh but going forward if we continue to drop our state school fund is going to take a bit of the DraStic hit in the coming years 26 27 27 28 we get past the extended abmw where 2324 is still affecting us yeah um we can go through this real quick and I have some charts and graphs and fun things to look at just to talk about these individually but um the enrollment decrease is a big I have something to show budgeted revenues to actuals we did take a bit of a hit in the state school fund this year we've got our updated estimate but other Revenue sources have made up for that difference for this this year and then looking

014into next year we have some work to do I think um I was going to let Susan talk about some Investments and gains we've made over the last year in different programs not just monetary investment and gains yeah there there's just a couple of things that we uh We've looked at we I think we've really done a nice job of trying to consolidate and um collaborate where we can excuse me in putting things together um uh one of the things that we talked about we did our state testing training with our staff last Friday and uh one of the things that I started with was the information that comes out to say or Oregon kids are doing awful on the national assessment of educational progress and the other one that came out that I pulled

015from the Eugene Register Guard that said um Oregon students haven't bounced back since Co um as witnessed by the state test scores and the point really was we got to look for the Silver Lining and the bullets uh in in where we're looking and so the other piece of it that we put out there was um when we talk about graduation rates um our graduation rate especially at F High School is is really good when we look at the fom Academy it's less we also have to remember in the year that we were looking at we had 14 or 16 people um earn GBS which doesn't take them out of Community College it doesn't take them out of those opportunities to be able to grow and so even though it's not counted in a four-year

016cohort graduation so the percentage suffers according to what the state puts together we need to take a look at what that really means for us in terms of where we are and so it it's about what can we look for that that helps surround the picture a little bit um one of the other ones that we talked about is with with the State Testing is it's real different when you get um and and we're not unique to other places around the state high schools that have 30% of their students participating in State Testing because there's an opt out clause and a number of people and a number of families are choosing to opt out especially at the upper levels and uh it was different when that used to be a criteria for graduation um I

017want students to participate because it gives us information programmatically more than anything else but when we talk about we've got and I can't remember on the top of my head we've got 30 somewhat percent of our students who are meeting the standards in Reading at the high school well when you only have 30% of your students participating it's not a true measure of where you are now but we go back to third grade and there's a 92% participation rate which gives us just a little bit more um agreement with the data and we have um been one of the the top 25 districts in the state out of 197 who have grown every year and it's a different cohort of kids but we've grown every year in student performance on the state test at the

018third grade level um and we can go back and at growth data in our own internal circles and see that also being better so um in 201819 the percentage of students who met are exceeded was at at third grade was 45.4 we didn't test in 1920 because of covid in 2021 we did an optin instead of an opt out um so not very many students tested at all 2122 we were at 48.7 which was a jump 22 23 54.8 and last year at 57.6 and so we're one of the few districts that have continued to see gain at that particular level over the course of the last series of of a number of years when you take out the the times that we we take out Co um and to be in that top 25

019of um districts who are above that 50% mark and um well above the state average of how we're doing those are the things we need to look for and it doesn't mean we just say aren't we good and quit you know doing what we're doing but um uh it it gives us a picture of the reasons why uh one of the other things that we did this year uh special education as we all know is a tight a tight market in terms of uh making sure you can hire enough people and and serve all the students that need to get served in our speech language um pathology group who work on communication and articulation issues with students there are some members of that group that are saying if I just even if they're not identified

020for special ed if I just could do this with them for six weeks it would make all the difference in the world so when we wrote our early literacy Grant which is state funded for early literacy one of the things we put in there is the merits of oral language tradition being read to um um a and also being able to uh clearly articulate and have conversation so the oral tradition is very important to the success of students in their in their reading so out of that funding um without shrinking the bandwidth of our speech language Pathologists we worked with the ESD to get a speech language pathology assistant that that they they are supervising to work with our K1 students who are not special ed to be able to meet with them in small

021groups to be able to work on that and the speech language pathologist at Clemens Primary School um Rachel Roberts comes to me and she goes oh I you know the gain that we're seeing and what's happening for kids um and so I've asked her to send me data um to say kind of how do we know other than you think it's great um but when can hear that from a qualified speech and language pathologist and from um School administration that we took a grant program in an area where it's hard to find staff people and said how do we leverage to be able to do more and get us something we need and be able to make a difference for kids in that particular area and so what we've been trying to do more of

022is thinking smarter um um in how we pair things together so um things that we talked the other day about you know a different thing we're talking about when we put money into technology programs um we have a technology program that um it does a couple of things it will actually allow St allow teachers to be able to monitor um where students are on their Chromebooks at school so do I have 16 tabs open and um I can get you out of your 16 tabs and get you back on track um the other thing it does that's especially nice of the elementary level which we're starting to look at that is um I can choose the three locations I want students to be able to go and I can push them out to the students

023on their Chromebooks and so then kids don't have you don't have to wait for the person to make sure that they can type in the right um URL and get it sorted out they're in and they they can't go anywhere else than those three spots um and so we said okay we'll we'll try it for a year and see what's going to happen um the other piece of it then says we also need to train our staff how to use it because of all we do is rely on saying well only 10% of our staff used it let's just get rid of it if we've not done our job to be able to train them how to use it and how to take advantage of what it has to offer and really see what the

024benefit is shame on us and so it's really been about how do we think bigger than just that one line of sight and how do we start coordinating and pulling pieces together to be able to maximize something in the areas where we can and I I think that that and Jennifer's prowess really I think puts us in a place where um we're not losing millions of dollars uh because there's a lot of of good thought and good planning um that goes into to making those kinds of good decisions so um there are good things happening even in light of budget concerns um that I want I want our community and I also want our staff to know um don't let the media Beach down all the time we've got some good things happening and we've

025got people that really care about students so um they were just a couple of things that we kind of wanted to put out there on the early literacy it's been a minute since my kids have been in elementary school but when they were in elementary school I was in I was like in one classroom one day of the week and one classroom I was I was here pretty much as much as my kids were was this H is um but I in at that time it was like in the early literacy um they were breaking the kids up into groups and having kids like you go the teacher would like send you out in the hall with a group of kids and and everybody would read out loud or you know or somebody would um

026or a kid would get pulled out with somebody to to go read to them on the oral tradition like reading out loud my my question is and this is this is going to sound kind of ignorant I mean there was also that start making a reader today this smart program I guess my question is are are you guys are are we seeing are are there volunteers coming into the classrooms and and listening to kids read and I mean because taking advantage of volunteers is like we actually have um more volunteers good um than we can use right now for the smart program at elementary school and so um that went away for a while but it's back um and then the changes to being able they're still doing small groups but there's a couple of

027differences in that for a dedicated half an hour each day students are moving to different classrooms or they might stay in their own but they're being regrouped and everybody ises at the same time Y and so it's not about saying you got to go out in the hul and and do your reading right um and the rest of you get to stay here or whatever it's there's no Stigma I go to the group that um addresses what I need right um in my particular skill level yeah and that's how it was I just remember I just remember sitting out in the hall with like maybe four or five kids cuz there was no other place to go but yeah and that's where we've got a little bit more um you know technology helps um a

028little bit to be able to um have better opportunities for small groups but it's really been a good thing to be able to just move kids to different classrooms yeah that's what they were doing definitely with Isaac I don't remember that going on fully but definitely with Isaac it was um I'm glad to hear that because but if that was something that had dropped off or wasn't happening anymore I I'd like to I'm glad it's happening otherwise you know yeah and that's a and that is a that's another one of those a good thing is happening that isn't being publicized right right yeah because this year really smart kind of took off again it it it got some wings last year but this year it's just kind of um catapulted in a good way Battle

029of the Oregan Battle of the books I mean it's all um the elementary school had their final contest early last week they had 70 students from fouth elementary school raised three through five who participated in some level in Oregan Battle of the books that's a lot of kids yeah I I coached Isaac's team a few years super fun yeah super fun yeah it's it's pretty cool well I'm glad I'm glad to hear that like I said it's been a minute since my kids were in elementary school [Laughter] lots of good um well Susan described something some about the early literature Grant we also have the major SAA and me 98 fund that we use towards literacy and high school Success and those are not going away so we continue with those we use them to

030their fullest extent this year I think um we just kicked off a meeting last night for strategic planning the board with that so we have that to look forward to going into the year but that's another big thing that we're using some old data moving into current time frame talking about we're going to have some community outreach and have some new goals and plans for the district M up forward not that what we're doing is wrong just want to make sure we have the everything y going the right direction um some of the technology Investments we did this year we put in a new phone system across the district and our technology team did an awesome job um replacing what we had if we had purchased everything outright was well over $100,000 and they bought

031the phones and did most of the servers and control systems internally and spent less than 30,000 spend a lot of time of their own but the new phone system is in it works and it it's kind of an amazing attribute our Tech Team I think presented to another District our phone system um how we implemented it so I think that's good kudos for them we're still working on the new uh door lock system security system part should be here by the end of the year we should have new key cards for the whole District not the yeah not the hard locks um our old system the software that runs it is has to run on what windows seven I think so nothing in the district supports it anymore you have to go through three back

032doors to get to it to program a key card and and then they get dropped so including Microsoft yeah we're getting there um hopefully soon we'll have all those new systems in um they're also working on replacing staff computers student devices and classroom technology we've heard a lot about the needs in the district and we have that money set aside in the capital the technology Capital fund this year and so we're using that we're using some SAA funding and some measure 98 funding hopefully by next year we'll have um a lot of Happy yep in the technology World another thing our technology team has done is try to figure out the best way to make the technology work together we got a few of these clear touches and they're great they're Wi-Fi compatible they're just

033like having a computer with the screen is right there but they're expensive and so they figured out a solution to um use a different product has a bigger screen but it doesn't have a computer in it so they're going to pair a stack quality Chromebook with it instead of having a computer in the screen one more device But the teacher needs a laptop anyway so um it just been really creative on how this works and then some facility improvements that happened this year we finally got the CPS covered play area done in August that was a long time coming and it's all done all the erra funds that we used for that that was the final kick for using all the federal Sr Co money and I think it's it's been great that the primary

034school has very much enjoyed it and the the facilities crew put together some parking lot maintenance the elementary school had some pieces they resealed the whole middle school parking lot and re striped it it desperately needed it was starting to crack and before it failed they did that we um looked into doing the high school parking lot the gravel lot repaving it but it is a a much bigger project than we have the funds to do so we just it's some on it this year and looking forward to it in the future there's some other outside um Athletic Facility upgrades I don't know if you guys have ever been to the baseball um Grand stands but to get up to the Press Box you had to go up a inside ladder and through a trap

035door um the Fire Marshall has never been a fan of that so this year we did a new they're building right now and should be installed before the first home game metal staircase to go up the back so it would be much safer then we replaced the ones on the back of the football stadium too they did some additional siding that didn't get done as the last grandstand replacement so those will be looking great you know what year that was built with that lad the baseball uh I from what I understand the baseball Grand stands used to be the football grand stand so it's and then they were moved over there and I think when my dad went to school those were the grand stands for the football field so it's been a while I

036just be curious to know what year they thought that was a good idea there is a door that goes out the back but it's more for ventilation than anything and so it's that's not door that opens onto a roof yeah never been careful where you step but it's almost ready to go it will be great the baseball coach is looking forward to it when we were shopping for houses we lived at a house one time in North Coralis that had a door upstairs and when you opened it it just it was just down there was just nothing open the door and unfinished Home Improvement project you have your fire escape ladder hang out and then we had a few other just uh repairs we had a a leak at the elementary school that they repaired

037by um actually cutting off one of the meters so we only have one meter over there we used to supply the elementary school with two meters so we can solidated and simplified some systems and the leak got fixed in a very short amount of time I think it was over winter break or Thanksgiving break Thanksgiving yeah and our our team came back over the weekend to make sure all the hols were filled in before kids came in so that was great um let's move on to a couple slides that talked about this year you can see how our enrollment has fluctuated a bit and last year was super high and then this year 2425 we're back down to 1620 which is still higher than we were in some years past um but it was a

038significant drop after what we saw in 23 24 which ends up affecting our state school fund our initial estimate that we put in in December the previous year we were estimating around 1 1675 students which they calculated on this admw which adds all the weights for the IEP students and poty and um it was pretty high including uh our local Revenue which adds into the formula the total formula was uh 21.7 and now we had a new estimate with our new updated admr which is based off of um second period reporting that we put in so it's accurate up to that point um it was a significant drop in enrollment but we go back to the admw of the previous year which was recalculated at 1974 so that save us for this year um the

039recalculation for the state school fund total formula only went down to 215 so we didn't lose a huge amount because of that reduction um and we're ended up with a little bit more in local Revenue which offset the state school fund brand but overall it's it wasn't a huge drop for this year um just you can see in your packet same numbers different format then we had some additional Revenue increases that we didn't budget into our original budget um local option Levy came in a little bit higher than what I anticipated and then our interest revenue from our lgip account where we hold most of our large amount of funds the interest rates were very high and I I didn't budget accordingly um I increased the budget last year for the interest Revenue but it

040came in it's come in much higher than it was so it's starting to go back down so I won't anticipate quite as much for next year but that did bring in more than we um anticipated so we almost offset what we were losing in the state school fund which is a good good news for this year and then we had those large Grant resources all of those allocations came in higher than what we anticipated or budgeted at to begin with so this year we're looking pretty good we're we're still making sure that everybody is being conservative as we close out the year we haven't added a whole lot we added um a few special edas for some high fer one-on-one support and one special ed teacher for the year we hired the fth academy principal

041um to take over that do half PA principal and half district work but other than that we didn't add a lot for this year after 23 24 which makes sense we didn't have any students so we didn't need a whole lot more support going into next year we're going to have to watch that because you'll see in a minute our state school funding has gone down or will go down a little time um and this just kind of reiterates where we're at for the Year this is the appropriation report I give to the board that shows over here whether we're over or under budget anticipated for the rest of the year and we set these Appropriations by function when we pass the budget and adopt the budget so we have to report to the board

042where we are inside of all of those Appropriations these are just three of the major funds I didn't include the 300 funds and the 600 and the 700 they're all under Appropriations as well so as we go through this year um I'm anticipating our ending fund balance to be similar to what it was for 2324 which was about 2.2 million according to the audited actual I think as we end this year it will be about the same which is good going into next year we may have to use a portion of that which it will still keep us was above the board required contingency amount at 4.5% um but we may need to dip into that a little bit to offset some of the increased costs Susan talked about this really this was just a

043comparison of our literacy proficiency ratings in our region so Elementary levels are looking great so this is uh English language arts and Mathematics so any questions about the current year how something are going we expected see that didn't so moving into next year we'll do some brief overview about what we're um looking at um the initial Governor's budget is at almost 11.4 billion for the Bal which is much higher than I think was initially anticipated it's close to the current service level they're still talking um trying to increase it more for special ed funding and many other things but there's so many comp uh competing initiatives around the state for all of the funding we keep hearing that the um economic forecast revenue forast for the state that we're doing well the state we have

044rainy day reserves we have lots of general fund umos going to be another big kicker next year yeah there's money out there and but they're trying to div it up again amongst a whole of different competing pieces um so next year we got our estimate on the 3 at 4 o'cl in the afternoon the day that we had to get send it out um I we anticipated enrollment being a little bit less going into next year based on birth rates and classes moving through um talk to all the administrators and gather some information because of that our um admr anticipating to be quite a bit lower it's going to go back to the extended abmw of this year at that rate but that's a significant drop from extended admw from 2324 so that does give

045us a in the calculation and our teacher experience rating has gone down we're hiring some new teachers so our average is still above average for the state but it's lower than it has been so that plays into the calculation as well for how much we're going to get for state school funding um so our estimate for next year is only at 16.8 um 540,000 more than we have this year it's not a huge amount but it's it's not as scary as other districts it's not negative which is good can I make one request can we have this here full page so that we can see it yeah I what I asked was to have this as a full page so the numbers are a little bigger you don't have your magnifying glass with you it

046is it's small but I I can share that I'll send that out after the meeting so you guys can have PF copy of that yeah it is pretty small um so there much yeah well I know yeah it's still far yeah y I will share it so you can see so that just gives an idea what we have to work with for next year budgeting local Revenue will go up um Sia measure 98 those are all an go up a little bit but it's going to be based on that extended admw as well so next year looks okay okay year after that 26 27 could be um a little bit worse unless our enrollment goes back up I got I got one question and I'd like a short answer I don't need a big long

047drawn out answer but if they do away with the Department of Education how's that going to affect our federal money or do you have any idea yet I have not heard a lot of there's been talk but if it's only accounting for federal Federal funding that would affect our school lunch program title money and our idea fund and e and e which is not a huge amount the school lunch program is the B yeah the other two the other three is umon yeah just one kind of a ballport you know broad brush thing real quick to yeah we haven't heard specifics and I don't know if that will trickle down to State there's talk about State offsetting some if that's the case we don't know yet yeah okay yeah um we're still going to use

048our integrated guidance grants s measure 98 early LLY the same intend to use it the same way um Staffing considerations we've talked to the admin already that we won't be adding obviously we won need to we don't have as many students we'll still watch the the special education student services side of things there's more needs there than ever uh we have licensed negotiation coming up starting by the end of the month y we'll have that to take into account um other districts have settled between four and 8% colas for the first year but there's been some other different types of asks that that they need to look into um we have purs rate increases I won't go into the side account piece but that expiring our site account that we have expiring is um causing

049our Purge rates to increase more than they have in the past so we have a 5 and a half% increase going into next year and the year after that we have to account for so Pur cost will be over 30% of payroll costs alone so it's it's a lot that we have to consider and we're not the worst districts but there are some districts that have zero C rate because their site accounts did so well we weren't that fortunate but and there are others that have even worse worse yeah so we have to definitely account for that and so you saw the increase in the state school fund amount that almost offsets what we have to pay for purs going into next year it's it's scary um we've talked about our substitute expenses and they've

050grown over the last few years um staff just takes more leave than they used to we have the PID Le Oregon now that helps out which is great for the use that it's there for but it does cause us to have to back go with more substitutes and the administrative burden of um administering those claims over the summer did we have much the way classified unemployment claims we did not I was um surprised very few came through okay yeah so that was not as big of an expense as we expected we didn't use that fund like we thought we would yeah I think we set aside 150,000 for unemployment and maybe have 25 to 30,000 so there's a savings for this year as well and legislatively we need to keep an eye on that one

051measure around unemployment and striking employees yeah that's one of the legislative updates we're watching as well unfunded mandates um we have some instructional materials and curriculum to attend to elementary math elementary math is coming up next year and this this current year um um there's some material adoptions coming up soon too in smaller town I think got science for the middle school and um health or high school um we'll be watching how the regional services from lbl and the casade regional Services come to us we have more needs but they don't have more money coming in to build those slots so our high cost disability reimbursement that we get um we we submit a report to the state for how much we spend on this high cost disability which is any student that we spend

052more than $30,000 we get a reimbursement back um right now everybody gets about 40% of what they submit back in that high cost claim um legislation one of the bills is to increase that amount they're hoping to get it up to 100% but that's not going to happen if they do that and increase the um special ed waiting t but if we could get some of each that would be great that would help offset that increase needs for special ed um I have a slide that we'll show just a little bit with some technology and facility needs simple simple we're going to continue on with our long range facility planning we still have some definite things to do and then as we move into bonding considerations figuring out what our priorities are now without putting

053too much into a building that we're going to bond maybe in five years and do bigger work too and we also have to keep in mind inflation every increasing costs for services and supplies we already heard that our um liability insurance will go up between 15 and 18% again so that's 20 30,000 per year we have to pay for PR insurance and then making sure we can are we still going to be able to fit in our uh non K2 the the programs we don't get moneyy for the pool and preschool are the ever present programs is preschool free with strength and real families it is and we have the preschool program at the high school that one's not free but it's very low CA we were lucky this year in the preschool to get

054um some State birth to five funds um to support that's what's allowed us to to be able to continue to offer um a set schedule for the whole year um because we were able to get $75,000 um to be able to help support that for this year next year it's doubtful that we will have that and so we're already entered into negotiations about uh so what does that look like and part of the conversation is um strengthening rural families has not wanted to charge and I and I get that and my my tear is between I believe and preschool you know it's kind of that back and forth and um so the conversations we're having right now is what what sorts of Grants can we co-write um what might be out there in terms of

055a sliding fee scale to charge um they actually three years ago doubled the number of students they served so do we need to take a look at that so I mean there's a couple of things we're talking about to be able to say let's plan now um and and kind of see how we can put the pieces together uh to be able to at least do something um I know nationally the department had whole thing influx does Head Start even exist anymore yeah okay but that's a Fally funded I know was considered students in the school district no that outside of thats outside so we don't get state school funding for it yeah yeah if we got state school funding for it it would be a no-brainer I mean it would has that ever come

056up legislation oh it's it's come up numerous times but um um it just it it it never passes that threshold um to be able to get anywhere because of of what was or what has been a history of strong federals um Head Start funds and and all kinds of things like that um but now we're looking at at them getting Cuts as well cuz if you want our students to do better that is the best place absolutely it is it's it's it means so much and that's where it's hard to be able to say but you know if I put a c if we put a certain amount of money into preschool and have to cut a couple of teachers out of our or a couple of IAS out of our system to serve our

057K12 students for whom we get funding there's a big rub sure so um you know it's how do you finesse that and and make that work so I'm glad we're in the conversations now um to be able to try and get us at least through something um in some way shape or form where is a head start in this area in Coralis I think there still exists one that's a [Music] term Pia Road I know it was for a while long time ago yeah and I'm not sure where it is but yeah I I didn't touch on it yet but we had reserves set aside we were able to put some away in 23 24 because we had some increased revenue and I had some set aside in the budget for 2425 to add to

058those reserves I'm holding off a bit I was holding off while we waited to see how our state school planning looked but I still plan on putting more into those reserves for Capital and technology and vehicle repace um we'll see what we can do in 25 26 it's my goal to continue building those we need them we started from scratch so I don't want to get caught Y without it we looked at that already uh we talked some about some legislative updates I think one of the big pieces that goes through the minds of legislators is Statewide enrollment is still down 30,000 since before Co and it's the state school fund estimates it continues to drop in the over the 2-year period that we're talking about now it's dropped another 4,000 students from what they're

059estimating and what they're basing our state school funding at so I think that's a topic that they always come back to when they're see were students why do we need to add more money to the everything but salary increases student needs there's so much out there Building Maintenance um that hasn't been done over the years so um there's still a lot of fight in there to get Mar continue that increase in C in funding for the state we heard that there were over 3,000 bills introduced maybe up to 4,000 by the time we got done with um our last off the Record meeting and 400 of those impact students in school district funding so there's a lot going on at the state and in amongst all those 400 there's all the other ones that could

060pull away from school funding so there's so much competing um like I said there's a big emphasis on raising the for extra weights for IEP students right now it's at 11% so we get that extra weight for about 175 students and we have 250 students with IEPs so we take a big hit and think about that all across the state that's a big big gap to fill and then I already talked about the high cost disability funding um and you see there's some other efforts that they're trying to get more funding for early intervention we were talking about preschool Al told the early intervention services um summer learning the summer learning Grant last year was minimal only about 30 districts I think yeah very few districts and they're trying to fully fund that so everybody

061in the state could get some summer money we do use our Mion 98 and some siia funding and early literacy to support those because it's important to get those younger ones especially ready to go um and some other things that the legislature looking at our mental health needs and Workforce support throw your own programs there's a lot going out there and of course the unknown Federal funding that's up in the air nobody knows where that's going to end up um executive orders that come to be that we know aren't law but still take effect and affect daily lives and then unfunded mandates things like unemployment if that's going to change so consider as we try to build a budget um just another pretty graph this is the same information but in a different point um

062just a few more things this is what we are looking forward going into the future for technology needs this is a very simple slides my end of my presentation sorry so we've been talking about classroom technology um the interactive screens and the projectors that need to be plac we're trying to do that districtwide staff computers student devices the one to one Chromebooks that we give out to the students they get used well and have to be replaced we have starting a rotation plan to build that in the annual budget the security system door locks and networking our technology team has done a great job of increasing Wi-Fi connectivity around the district but it's I think it's an ongoing issue and then the security behind it just is ongo back to the student devices when they

063leave High School when did we give them those Chromebooks to start with when when they leave High School how many years previous they started that when while was in eth grade is what I remember so he got to be kids but that's he's a junior now so it's been three years but they collect them every year so those students aren't keeping them through all through high school they collect them in the summer and give them back out so I don't know did the seniors take them with them no oh I'm not sure I I don't know that for sure they have to turn them in don't they we turn them in every year I'm not sure that they're actually they talked about doing that but I don't think I was G to say that was

064the last I remember you know they were they were going to be outdated so to have a life of maybe four or five years you know if there was no more updates we're not going to do anything with them so we might just as well let students take them but I I I don't know how I think the Google licensing has been extended so they can use them a little bit longer now as long as they're I I owe the school money for a Chromebook because I know it's on Isaac's account because he put his he was waiting for Lily to come out of school one day and he was sitting in the back of her Trion his Chromebook and when she came out he put the Chromebook on the tool box in the back

065Tre and forgot about it and that chomebook I I just have to laugh I think it's kind of funny um he left it up there and they were driving home and somewhere in the middle of town it fell off the back of the truck and got run over by car oh no so anyway Isaac had to had to get a new Chromebook and I owe the school money for I thought it was kind it's a waste of taxpayer money but I'm going to reimburse the taxpayers I prise I thought it was funny and our our Technology Group is working on um getting the staff computers to be more robust Chromebooks um they're not quite the the small size that the students get just because everything we do is Google it should you would be amazed

066how well that Chromebook held up getting run over yeah you could hardly tell you could hardly tell they could found in some interesting places yeah yeah I need a cell phone case made out of whatever my brother had a cell phone run over he and he he's a contractor and he he had his iPhone in an otter box and it survived fine he swears always gets an otter box case for new phones that's what my H leaving us Joe I have to go yeah all right we're almost at anyway I have have something have a good night see you next week thanks and then just a few things for facilities these are the things that Joey has on his docket for next year continuing on with the safety pieces the Panic buttons door lock alarm

067system upgrades some of our alarm systems are DES in desperate need of updating so try to fit all those in talked about doing some updated signage around the district so people know when they come on District property versus just walking through and thinking it's all open Parkland I think that's going to be important as we move into the future he also said the elementary school is due for exterior paint it's been a while and it's starting to fade and fail some flooring updates he has some plans for what to do some carpet Replacements some tile Replacements um and the everpresent long range planning that we need to do which can considering space and facility future needs and working that into what we're going to do with our bond where're we're not growing exponentially like we

068thought we were going to over the last few years but we do have more needs in some spaces we have the academy that is in our district office with our student services and our district office staff and we trip over each other at this point so something to consider as we move forward do we wait until we do a bond or do we do something now to try to um make the space more usable got a question your exterior painting at the elementary school are we allowed to use um the work group from Benton County oh the it like the correctional crew yeah that's a good question I don't know well I mean that would be a cost savings if we could use that I mean even if they didn't actually paint it but they

069helped W everything yeah you know um if if we could get some help out of that crew to to do something like that it it definitely be a cost savings to us yeah but we can talk to Joey and see if we can talk to worth asking yeah it's a good suggestion I know there are lots of other resources that we can get from the correctional faciliity so I don't know why that might not well I mean they're out doing all kinds of odd job and it's like why not have them help out the school district yeah it's not school I some of those people may not be allowed within so many feet of a school well I think a lot of them not on the work oh you don't know they don't qualify for

070that because they wouldn't let them out on the work crew type thing the work crew is kind of a minor infractions and and you know things like that most of the time I don't think it very seldom is there ever any uh serious type things like that that they' let out on the work crew because they don't have the supervision for one thing so it's often like people who would receive Community Service as their s versus so I think it be at least worth checking in absolutely definitely we'll raise thaty and see go see if we can do that yeah we contract out the transportation right is there any has there been any mumbling about changes to that contract or Transportation costs are publicly they they do go up with contract with mid columia and

071our current contract is up at the end of 2526 okay so so it's not on the table not it won't change this year but we have to start early yeah so we may go out for RFP early in the fall just see what we can get we've extended the contract we have for the last couple sessions and I think it's worth going out for B just to see what the competition will bring definitely because if I remember correctly they wanted us to to guarantee them the contract so they could go buy natural gas buses and I'm not sure that we got our return on that investment we' had conversations about that yes yeah so I I mean I I don't like the way that that ended that you know because they wanted us to commit

072to something we committed to it and then I don't think that we got what we were supposed to get are those questions Alexandria on there no that's me talking to her beforehand just wanted to make sure yeah I've been watching it a little bit but um and also our food service we didn't talk about that but we brought Food Service in and um it's going okay we're it's changed each year you know we brought it in the first year from caralis after they did the full service product and then we brought it in and have our own employees but we still order all the food and from caral caral saids the menus um and now we've gone to all kids eat free and so it's grown in E here and so looking towards next year

073we're still going to be all kids eat free and we're working yeah it should be as long as Federal funding stays active but we're also considering how that's going to look if we want to bring it in that's going to be some facility and space constrictions more Staffing but if we could do it we have a new food service director coming to us in April our our previous one resigned so we've got a bit of a lag in there and we'll have a new one who has worked in food servic before and hoping as we look to the Future make some plans and maybe get away from another contract did we were we at one time independent of Corvalis on that or have we always we were with them for 30 years okay um before

074that the changes happened um to even start getting some of that back ourselves three years ago and so yeah when I said you know we talk started talking about how long has the agreement been oh 30 years that just sort of seems like something that we should be independent on and we're gonna work and that's what we're that's what we're having conversation about that we have to have space to to uh store Commodities right and uh you know that it includes Dry Goods space But it includes freezer and refrigerator space um we need to have at least one of our kitchens that would be a production level kitchen and but but those are all the things that we're thinking about um you know in terms of being able to get us in a space of

075Readiness the were none of these School these schools weren't built with those facilities originally or they have kitchens but you know as far as a full scale to do um large production um and not have to have Commodities go to every school um we just they were never set up that way and and um uh yeah so those are the conversations we're having um um Al is kind of in the same boat of listening to what we're doing because they contract with Corvalis in the same way so if we pull away um we've talked about a partnership Monroe has done their own food service for a lot of years and they're just listening you know they they they haven't said anything about wanting to move but they said we we'll listen to what you're going

076to do um and that gives that would give us some some good partnership the other thing that we look at is um I know ALC has looked at it and and we can too is um what does it mean for us to be able to look at getting um trying to leverage some State funding as being a place where people when the tsunami hits are going to come in ground yeah and and we need to be prepared for that and so are there some funds at that level available that can help us with a production kitchen um to be able to do some of those things so again it's what can we Leverage What about King's Valley what how would they they do their own they their own oh they do their own they do

077their okay they kind of grow their own stuff too so that's okay yeah that's a good idea it would be nice to be able had food production a kitchen we would like to do more yeah like the green houses it doesn't have to be huge scale but even if they could grow things that contributed to the school in the area our learning and classes and yeah it's I think self-sufficiency in and of itself is a theme that you could start at the top and like what can we do to be self-sufficient and teach our kids to be self-sufficient B the bonding potential is you know what what can we get out of that to help with this process of having a kitchen that that's big enough and you know other things like that that can

078make it work so I have at least a half an acre that they can use for Community guard genuinely you talk about that ready to go yeah I mean our our kitchen staff would love to have more um fresh and ready produce um and and to be able to have a little bit more latitude um to you know get back to some of the Homegrown um taste good feel good it's hard to change your menus when you're TR to contract yeah so is that a goal that we have to get away from the dependence on clal is that that's our mean is is to be able to do that and the biggest part of it right now foral is not going to change for us next year you know they said we'll hold steady with

079what we're doing for you um which is great because they could easily say we on um well yeah but that's that's where um we've kind of had it in mind that if we can or as we are able to build the infrastructure to be able to do it that's constantly what we're looking for um and so that was you know the the the new um hire for our kitchen um supervisor um that we hope the board will approve on Thursday night um is um you know has got a level of experience in terms of of looking at the growth and has done um planning has done procurement has I mean and has worked with vendors to do things like that so there are some pieces of that that just are are highly appealing and and

080and that person could talk usba forwards and backwards and up and down sweet um so yeah it's um that's kind of been our vision of um being able to take it on and I'm learning more about food Jennifer and I are learned more about food service than we ever thought [Laughter] we it's a big job to feed people it is say big job and it's expensive regulations think [Music] about I have well I heard you talking about it last night but heard Rumblings that um Prov this might be shrinking their buildings to offset their uh lowered enrollment and it makes me wonder if we might see increase in and transfers in at those levels of whatever school they we talked about that as an ad team what we want to do about inter District transfer

081going forward if we need to address that again yeah we'll have numbers that will come forward uh next to get us started for the 25 26 years so those people that start looking in April um to be able to make their changes that we'll be able to have it out there to get things started and so we'll have our quotas out and we can uh the policy says the board can make a change at any point in time in any meeting so we could cut it back we could extend it there's lots of different possibilities but it still goes to this question of if if we get more in yeah there's more money that comes in but what grade levels are are they going to be at and and how is that going to put

082a drain on a district as opposed to a benefit to the district and that to me that's something we have to watch extremely careful I agree with with that so yep I'm with you yeah I think because we still have to maintain room for our own kids too so as our community grows um you know we can't say sorry we've taken enough from another District you can't you can't play um so yeah it's it's about really looking out for the big pictures y absolutely so okay well if there's no other questions I can shut down the meeting you're still welcome to discuss but all right so the second bullet there the work session number two I I don't know it's just my personal opinion but I don't think that at this point we need that

083session you all feel the same and I will let you know if I hear anything significant in the next month before we would get into that time frame if I think we need to talk about anything else before we present the budget in May yeah legislative session doesn't close until June right yeah we would most likely know a little bit more by presenting the budget but um things could change even after that yeah if you're all for that we'll just we'll cancel that one unless I hear table it for now and then you it can come back if need be but I see a breathing FL now okay you hear something otherwise you have enough information otherwise we get a free pass till May 9 there you go yes to me catter on so all

084right well thank you turn this off so on the board friend