001yeah well thank you all for being here tonight I appreciate it a lot um we've talked about strategic planning and um doing updates I found an old file that has one of those labels on it that's about ready to fall off um from strategic planning done in O whatever um um maybe when I was a kid and um uh it's time to update and so um thanks to the board for their willingness and commitment to invest in the support of the Oregon school boards Association to help us walk down this road and so tonight's orientation um we have Vince Adams who happens to live just down the road um from the Oregon school boards Association who is here to work with us and his name and face um will become to become familiar to probably
002many of us so Vince thank you for being here appreciate it a lot truly my pleasure thanks for having me so yeah I mean I know several people in the room of course I know the board and Eric beastley used to be a superintendent in the corales district principal sorry um for those of for those of you who don't know me um I'm a board development specialist with osba which is just a fancy term for I'm a Schoolboard trainer I travel all over the state working with school boards and I teach School governance I special specializ in board leadership so I work primarily with with board chairs but I work with boards all the time and strategic planning is one of the things that we do um I learned about strategic planning before I ever
003got on the corbalis board um I before I was at OPA I was with Oregon State University I worked in the extension service doing social demography which is not something we typically associate with extension um I worked internally to help extension um allocate their limited FTE uh throughout the state and then I worked with local governments and nonprofit associ um nonprofit organizations doing strategic planning and so that's how I got into the Str strategic planning game um after I got on the on 2013 I was elected to the Core valis board uh we did a couple of cycles of strategic planning um one right after I was elected uh I became the chair um what was that 2016 2017 something like that and we did planning um and then heed it up again and they've
004gone through the cycle again so I've done strategy planning within the context of of uh School District before I ever started doing it with osba um and now I think I've done four or five of these since working with osba and uh you're my Third District this year so I'm working with the L School District and I'm also working with Alie to do strategic planning so it's top of mind um so this is the first installment um it's really just to get us oriented uh sometimes you know this is a smaller District so you guys probably know your Schoolboard a little bit um but not every district is like that so this is an opportunity for you guys to to see each other and talk and ask questions a lot of this is going to
005be content um aimed at the board uh what's the board's role in strategic planning because a lot of the planning work the actual strategic plan is an operational plan and that's not something that the board does but um the upper part of that we'll go through the structure of what these planning documents look like um what is the board's role and then staff what's your role in this process we go look over the calendar and then we're going to be going out to community to get some input from them uh we'll do a a process to get some input from you on what you want to know and so hopefully it won't take more than a couple hours to get through all of this um I'm an extension guy so this is a workshop feel
006free to stop ask questions if I say something that pisses you off that's great let's have a conversation about that so that's all good um I don't know everybody in the room so I'm going to start over here and I need a name and what you do what you do in the district I'm Jo Jo and I'm the facilities director yeah not superintendent but uh super so I'm at B and then with Elementary second Joe Dy School Board member been district for almost 40 years School Board member Sandy Herring School Board member well School Board member K St Services Steve and SCH board yeah supped Jenn principal of the academy Mark Henderson principal of the high school D Collin assistant principal of the high school yes Abby cotour principal at the primary school wow all
007right so we got the building ad trators in great we did that Michelle Michelle Michelle and you are part of this as well so yeah definitely I know you're not just here taking notes um thanks okay yeah okay cool well let's dive into this um I think I have Norms the you can see that I'm a very polished presenter here like Che remote from China come on my kid got one of those yesterday so exciting has a little pointer on it man comp I think I think broke hold on hold on everybody hold on here we go let's try this again represent remote is on there we go all right Norms I love these Norms these are the ones that um that my team uses so i' like to share them with you guys I
008need to do this work hopefully we'll be we can move these meetings earlier so that you know I know you guys um you have to get up early and open your school so I'd love to get you home to your families and get you into bed so you can get to work in the morning um but yeah stay engaged you worked all day so we need to be present and engaged doing this work okay um we will be probably surfacing some controversial and potentially sensitive topics things that might run us a little wrong um or or just are a little uncomfortable so when those things come up try to listen to understand um and try to lean into that make that conflict a little bit productive I mean if we have a little bit of
009rubbing going on that's a good thing um confidentiality we're in a public meeting that's kind of tough but if you're in we're going to be doing a lot of small group work um and some you know hopefully you'll be having really authentic conversations keep those in this room and in this process um we want to go deep in this work uh because that's where we get the best for our kiddos okay so lean in uh speak your truth responsibly what does that mean don't shout at anybody don't throw binders at anyone yeah what else that's going to say politically be politically correct but I don't know what that is anymore not a huge fan of political correctness I grew up in reach sport so it's like I'm a little rough around here just I think
010part of the responsibility would be if you have if if it's something that you believe is true if it if it does not serve the process there's no reason to bring it up yeah sure are we move moving the group forward and maybe if you you think I'm going to say this thing and so I'm probably going to ruffle some feathers here think about how that's going to land and then frame your words carefully CU all just be thoughtful about how your words are going to land okay yeah because we're all aiming at the same thing in here we're all on the same side okay oh what about this one experience discomfort and do things differently oh I hate that yeah yeah we're going to have to think critically about what we've been doing and
011what we can do to meet kids where they're at you know how are we going to reach each and every kid we ask our students to do yeah in a steeply resource constrained environment how do we do this how do we do this work really hard and expect and accept nonclosure we're going to create a plan you guys are going to have to execute on on it you're going to adjust it it's not going to be perfect and we're not going to get it all right in the first year this the way way it is um of course throughout take care of yourself so I don't know where the bathroom is yet but I'll figure it outs right so yeah if you need to step away whatever you need to take care of yourself whatever
012you need to be fully present in the room to do the work okay anything else am I missing anything that needs to be up here cool okay let's get into the stuff okay so let's talk about uh what we're going to do um so here we are program orientation it's March 5th um over the next month uh we're going to deploy a survey into the community to get some feedback uh one of our tasks today is to get get input from the group so I can know what questions to ask your community so I'll build out that survey for you but I need your input on that so that's going to be our last thing that we do um these are uh tentative dates and of course this is not etched in stone um you
013all are in education things change you know things come up and maybe someone's you know a ball team's going to go literally you know I've had people reschedule their strategic bling because their the ball team went to went to state so it's like okay that may happen and that's okay so this is not edged in stone we can shift this based on the needs of the team okay so if we got to stretch this out that's fine so looking at April we're going to come back and uh look at the results of that survey and then we're going to work on this uh well it says profile but portrait of a graduate show hands how many people know about portrait of a graduate oh my goodness you are going to love that session yeah forun
014so you probably heard of like a vision like a district Vision you probably have one does anybody know your District Vision off the top of your head you know she's pointing at you he said you know student for graduation training beond graduate every the job training okay cool you can you guys do know it that's that's great yeah they're important um most most people in the rooms don't know the rich and I really like this idea of a portrait of graduate because it lays out what what we want our kids to look like when they leave our system what do you want your kids to graduate like what do you aim at and it's a really subject it's a really out based way of articulating your vision so love this process we'll talk more about
015that when we hear that report and we'll do some work around that um situational analysis just means we're going to look at data um we're also going to do SWAT analysis if anybody has done that uh so we'll look at data we'll identify you know strengths and challenges um you know threats opportunities think looking internally and externally and we'll start working on building priorities for the district the next one this is going to be what August we're going to come back and we're going to really do some word smithing on the priories get them polished up after that we're going to go back out to community we're going to share that we can survey that we can do focus groups whatever you guys want I can help you with that or you can do it
016on your own whatever you prefer we're going to need to go out and do a checkin and then based on the feedback that that we get we need need to refine those priorities and then the board in the fall is going to adopt those priorities so those priorities represent they're like each one is like a mini vision statement and if we do the things in those priorities then we know that we're going to move the needle for our kids and so that's why it's important that that the board adopt it we're walking those in because next staff is going to have to start doing plan development we don't want the board moving we don't want to move the gold poost on staff when you guys start doing operational planning now I know by the time
017you get to this December February you'll already have really good ideas on how to operationalize those priorities your brains are going to be turnning this whole time okay but in December and February that's when we're going to actually build you guys are going to build out that operational plan you're going I added a check-in so you're to you know Midway superintendent's going to meet with the board and say this is where we're at with our operational planning this is what the what it looks like these are the strategies we're looking at and board says yes that aligns with our priorities or I don't quite understand that and it gives you an opportunity to do a little calibration at the end of that process about this time next year we're going to be we're going to
018bring that strategic plan and those priorities back together and you guys are going to do a check-in with the board and there these things are going to spline together really tight because that's when all happens but it's we need to do that alignment review and then the board will go ahead and adopt the Strategic plan then that we're not done then because that's just the plan but then we have to track progress to the plan now we'll have pretty darn a good idea how we want to track progress to these priorities but one of the things going to have to do is indicator selection and then develop the monitoring plan and the monitoring plan lays out what are those indicators that the school board is going to track when is the board going to get
019that data and what is that data going to look like how is it going to be presented is it going to be a table is it going to be a line chart whatever it is we lay that out okay they don't get all the data you know superintendent principles you guys are a washing data you guys got all kinds of information but the board they we're going to give them like 15 12 or 15 indicators for them to track okay and that's how they're going to track progress we adopt the monitoring plan and then you go to work with it and so that's the overall process takes about a year any questions do this reasonable is this unreasonable one question is is it is it um you asked the question do we know what our
020vision is is that is that the assumption that that's locked in and we're not revising that the reason I ask is because I really like our vision that we're graduating and preparing people for a job and a career but here we are with a board that are not being paid anything are not doing it for a career or whatever but you do it because you're an Engaged citizen right because you care about your community so I've always kind of wondered if there was a missing piece in our vision to say do we want our current students to become like you guys someday and be involved in the community and care so is there an Engaged Civic or something Community piece that we would or we not doing that as part of we certainly can so
021when we do profile of graduate we can do that here we can also build that into the string priorities section I really like re reverse engineering a vision and mission statement so I really want to know from the experts in the room what are the things that this school district needs to do to move the needle for kids and once we know that and we can roll that up I completely agree that's I mean that I think that's the under underlying in any and all the teachers and administrators and the district is that's something that we try to instill in the students but if if it's not explicitly stated um maybe it doesn't have much power yeah and we' definitely talked about that a lot in our work sessions this year um you know preparing
022students to be good citizens of the world is like basically the language that we've used a lot so um that's we're definitely on the same page that's exciting to me and even if it doesn't plan it way into the vision statement it certainly can it way into the B grad and almost all of them you have something that and we had a whole I don't remember when that was we had a whole meeting about this because I've been very vocal don't like our mission statement to me it's very it has like four options so I don't like how it says transition every student for Career College Tech it just it sounds very Clos i s like prepare kids for life so we went through a whole work session Susan got us vision statement from 10
023schools or something we looked at what theirs were but I've never liked ours I just don't like how it's closed so it says you have like you graduate with these four options like it's limited to so I just don't like how so I hope during this process we look at that too just because I don't like I don't like the way it's it is okay we will definitely put that in there when was the vision mission developed does anybody remember was anybody involved with that process you were yeah the go era um when we did that so that was like okay so it's and that doesn't mean we're going to throw it away but we should take another look at it absolutely yeah okay so that's the process okay so District guide leadership team what
024is that um this is actually um District Pride leadership team or in the in the education science par lands it's uh a distributed leadership team um is a group of folks that are in the room who take leadership for the district's Improvement efforts so that's come alongside the board to do this work so this is the board in the DLT meeting together right now um let's see what's the next Point yeah and so this is a big big piece is that you guys are the interface between the board and the rest of the staff in a I mean we're going to go outside of policy here but really in the sense um in a leadership sense you were joining the leadership team and when I say leadership team I'm talking about the superintendent and the
025board you're helping govern the the district by coming along being the experts in the room the content experts uh let's see yeah and I mean this is uh leading and modeling Collective and collaborative inquiry process you know uh you know so the collaboration that you're going to do in this room finding it else that elsewhere in the district [Music] um yeah and then because you will have helped made the Strategic plan you will be owners you're going to be plank owners of this you could help the rest of your staff to engage in work and see what else do we have yes and of course because of that because you are going to participate in it yeah you'll be best pos position to defend it and people can because people will okay so DT you
026guys are really really important there's no expectation that anybody sitting on a school board has any expertise in pedagogy School administration with school government so it's really important to have a DT alongside the school board to do strategic planning and it would be Mal practiced to do it otherwise because then you're just taking folks off the street trying to make decisions on what's best for kids that's not going to work out okay um who can be on it so we have building um mostly building ad administrators here I'm glad you're here because you're going to be a part of this facilities will undoubtedly come up in this process you know so central office folks so um yeah you're teaching and learning folks so I don't know if you have dedicated teaching and learning folks of
027course building principles you guys know who your master educators are so if there are teachers that need to be in this room it would be really nice to have a special ed teacher in the room um that's it good idea you're classified folks you know who you're a classified I met with our our license union today and they know that we're meeting tonight and I said you will be included in the process just not tonight um because of kind of being a little uncertain of where we would actually go but they are appreciative of that and we'll meet with our classified group next week um with that same sentiment uh to be able to take a look at um wanting the input and the involvement of representation from those groups as well yeah so superintendent
028and building administrators think about who needs to be in this room supporting the board going through this so if it's not you guys who needs okay um oh we don't need to go over this we I think we understand the need for this one of the things and this is something to be mindful don't worry about the text um this is a reminder for me um when we bring Educators into the room we bring you know Rank and pile folks in sometimes um there's this sentiment that oh now they're working with the administration and they've gone to the dark side so seriously it does happen from time um so just be aware of that and and you know mitigated as needed if it comes up we can help navigate that but I think clear lines
029of communication particularly with the Union leadership can go a long way to addressing that issue okay see slide any questions about the distri bride leadership team flying along you guys are not talking very much we put something controversial on it seems pretty clear so good okay um okay so let's talk about Schoolboard so Schoolboard you should recognize this slide should I saw one good okay one remembered good so I don't expect you to digest this this is really just it's a timeline of the research connecting School boards to impacts on student outcomes so when I first got on the board in 2013 um the dominant theory in school boards and how they impact kids was from the lighthouse inquiries and that was at Iowa State U Mary Dela Gardell and Tom wbury they had this
030amazing idea they were like if we train School boards will they change what they do and does that improve academic outcomes and so they went out and they applied this it was a 2 hour 24-hour training program if you can imagine that so I mean 24 hours of board time that's a lot of time um and sure enough they found that indeed uh scores went up they replicated it in Montana and Texas and found the same outcome eventually Oregon became a lighthouse State and sure enough training training boards actually has a positive impact and so since then there's been this um this is actually a really dated slide because there's more articles that we could put on here um a thrown body of read showing that school boards do can positively impact student outcomes by
031positively impacting all y'all okay so looking at what it is that Schoolboard should be doing um so couple example articles along along the top I really want to draw your attention to this left-and side of the screen really we're we're talking about strategic planning and that's the top thing that a school show School Board to have a positive impact on student should be doing they should be setting clear expectations and creating a vision of what's possible for the kids in your school district they should be building a climate and aligning resources towards this vision and goals they should be tracking progress using data and monitoring that's why we have a monitoring plan built into this process um cohesive teaming is just a snazzy term for what the board is doing right now the board is
032meeting with the superintendent and a district DLT to engage in a collaborative process learning together and creating knowledge okay so learning together as a board team demonstrating commitment to unified governance okay State stakeholder and Community engagement we're going to embed that in this process and the ways that we described that's one of the things that they need to be doing and is an important it's their key role they are the interface between the public institution of Education in this community and the public okay and the last one is policy and accountability because this is essential because that's how the board operationalizes its governance so they only meet once a month right maybe and in the interva 14 or 30 days all yall need to know what you're supposed to be doing and the way that
033they set that expectation is through District policy so these are high performing boards that have positive impacts on student outcomes okay let's flip the coin summary slide I'll come back to this oh no I took out the BS on well that's okay there's a whole slide dedicated to all the naughty things that boards can do that can have negative impact and I think you know we've seen a lot of them we can probably think of at least five give me examples of naughty things that boards do that have negative impacts on kids trying to micromanage thank you that's one micromanaging superintendent what else trying to make St yeah that's micromanaging yeah pushing into Administration for sure cultivating for relationships a lot of it is about relationships not showing up disengagement sure one more maybe fixating
034on a single issue versus their job to kind of look at you broadly having yeah sure sure yeah having an a grind sometimes people get elected because they have that key issue you know that they're going to work on that okay so at obba we uh we subscribed to the balance governance uh theoretical framework for uh for how Schoolboard should operate and a lot of the concepts in there are placed on a Continuum so this one is about you know this is about um uh it's role orientation is what it's called but we don't want a board to be disengaged that's bad and then we also heard the other example of of Behaving Badly of micromanaging right we want them somewhere somewhere in the middle we want them in the state of informed oversight so
035where they're in the boardroom hearing from you guys getting information from the superintendent and staff on what's going on they want to be in the state of informed over side so here I mean you know they're caught in between two two polls and this is one of the hardest things about being on a school board is they're living in in two places at once one they're elected and they are beholden to the to the electorate in the public but on the other side they're Trust and they have a responsibility to children and it seems increasingly these days that those two things are more more in conflict with each other there's a lot of special interests pulling pulling on the ear of your Schoolboard members and so they're always living in this in on a Continuum
036here we want them in this we don't want them on either end we want them kind of in the middle here in this engaged vision-based leadership where they're using your District priorities your vision that you guys have collaboratively Crea to to set their agenda on what they're going to work on because if you guys as experts identify those things that this District needs to do to move the needle for kids then that is what the board should be aiming at and everything else is pretty much a distraction there's only one thing that we that we were supposed to be doing right we're launching kids into postsecondary life that's that's our job everything else is distraction so yeah we want to keep the board here and doing this strategic planning work is crucially important for building
037that culture which is the next slide because culture each strategy for breakfast thank you cre Peter drer so yeah you can build all I mean it's a cliche for a reason strategic planning you put it in the binder and it goes on the shelf right and it's because if you don't have culture no one's going to look in the binder that's why we get a DT alongside the board to do this because we got to build the culture around your strategic plan you guys got to believe in this stuff because if you don't believe in it it's not going to happen so there's lots of things here you know know formal systems roles and responsibilities organizational structure we have processes and oh yeah we got those policies but I mean if the culture is not
038good the policy is not going to be effective we can go around those policy can't we let's be real so yeah all this stuff that's below the water here our behaviors our customs what we believe possible do you believe kids from palth can be astronauts or anything else yeah you got to drink the Kool-Aid to make this stuff work okay so while we're going to be building a document a few documents they're not going to be that big we're do what we're working on is this okay so governance versus Administration is really about what are we going to do and how we're going to do it Schoolboard is all about the what what are we what needs to get done and then all you staff in here you're all about the how we're going to
039get it done so board's role here is in setting Direction and staff you guys got to figure out how to get us there okay sorry but it's full-time job for you for the rest of us it's volunteer okay but yeah that's essentially how this is and we need to keep those things separated because the board can't do this operational stuff we don't have the authority and and don't have the expertise okay so we rely on you to do that so board Ro setting strategic Direction you know are you hearing I'm kind of hitting these themes over and over again setting Direction alignment ensuring alignment and monitoring progress so these are the things we want to walk through so setting strategic Direction you know this is you know collabora reviewing District Community Information identifying our priorities
040and identifying those those key metrics then doing this whole thing collaborative but this is where the board lives is in the priority area those big hairy audacious goals that you guys are going to create alignment so this is going back to our process the board reviews the Strategic plan that's the operational plan that's the strategies and underlying actions that you guys are going to develop they're going to make sure that that aligns the priorities based on the conversations that you've had they're going to give you feedback and then you know superintendent and the district team revises as needed and then monitoring uh this gets in a little bit into the weed on on actually doing this but once you have this and you have your monitoring plan figured out you know what the board's going
041to track then getting data reports to the board is easy it's already built into the plan so it's easy to hit this five six times a year maybe even more where the board is getting a regular diet of progress data you know student data so um what do you guys use star I ready DBL or ready I ready okay so I mean they could be looking at I ready data yeah they can be looking at that stuff three times a year and should be they should be walking along with you and doing that work I mean it's rolled up I mean we're not going to look at classrooms we lord rid probably shouldn't even looking be looking at individual buildings but I mean rolled up for the district yeah they can walk in here than
042that sure so once you get through with this yeah yeah the board will will you know start having these these one-way communication where you guys are reporting to them and then setting up these specific uh work sessions where they do deep Dives a lot of districts will have one with their board they usually do it in the summer I really like the idea of having two so you have one in August one in January right after the holidays may take guide look your kids hopefully you did some assessments you may delay that that a little bit maybe do a little later so you can get that midyear those midyear um micro assessments and look at that data it's a good time to check in and then doing it time but there are others that do
043it like three times they like doing Retreats every every four months that's probably a little too much but if you guys want to do that go there I mean it it'll be really good it'll your board will skill up as you do that is you're going to build an expectation in them and when new board members come on they're going to be using jar they're going to be using the same jargon that you are they'll know what mtss and plc's are they're going to be able to talk about and all be have assessment literacy and understand how to interpret that data and new board members will be like oh CRA I've got a lot to learn and they do okay so you want to build that culture that expectation that Schoolboard members are experts right
044along with you that really fast you guys didn't that was only 45 minutes any questions does sound good are you guys angry are you just tired I think one of the things that we're fortunate for um is because of our size we work together a lot great out of the necessity and essential to be able to do it and um I I think that helps um the one thing we haven't done for for quite some time is to be able to have this kind of a session that puts all of our administrators in front of the board and I think that's of value and so it's and it's almost like relearning we talk to each other um and and how do we do that um so I think we'll lighten up it's all good you
045guys had a full work dat so what I need to do is I have five board members let's see I have five board members and if I counted right I have 10 members of staff so I need two staff members with each so I'm going to go one wait no I need five I need staff to count off in five that's what I want so I'm going to start here one one two three four five one two three four okay so I'm going to go one 2 three four five so you remember your number so hop into the small groups Ready Set Go over here chair [Music] all right so I have three prompt questions for you you and so what I want is the top you can come up with as many ideas as
046you want but I want your three most important questions for each one I got five group so that's 15 so that should be plenty of init so three most important questions based on the prompt okay so I'll put the first one up to get us C here's the problem no so what are the most important insights that we need from the community to informal planning process so come up with boots of ideas but I want you three most important insights that you need to know for your community and how much time theyve got lots of time how much time [Music] minutes and each idea on one back this [Music] the the timeline that's the proposal so I can res the same okay I don't think so I don't think so I think I kept the
047schedule that we had so we can change but I owe you the SL deck any a public meeting we them love that yeah after whenever you may want to go in the afternoon that's great yeah and if it's only two hours like well I'm only doing two hour sessions with them it might lengthen things out a little bit but it doesn't matter to me okay these guys all science you know [Music] as [Music] commun got three minutes remaining El [Music] that's true yeah okay we're coming up on a minute start prioritizing and one idea on a PO just big 20 seconds all right you guys you guys these guys are done okay I need two volunteers okay okay Jo what did you say I need two volunteers sure I got one okay okay you and
048Joe you're going to collect them and then go ahead and put them on the board here but I want you to group them by we go Joe I'll putam top we'll see good Lord real world is really important think take BREC and then our know up so we got so what what what up on this one um we had one here that was pretty specific of technology and what we thought we were looking for is if we saw things that had to do with um do we have enough so in terms of Technology instructional materials things like that and so that was kind of the the general tenor of where we were going here we also also is there too much I know some some people would rather rather see less technology than good point
049yeah this really focused around more of the look of a graduate um um are they ready for the real world um our students um do you believe our schools set our children up for success in today's world um uh what are words they would use to describe a PHS graduate so um yeah what do you believe the students should should know and be able to do it's all sort of based on that same concept yep um this seemed to come up about community and Partnerships so what Partnerships are available what do we need to do to Comm to get community members involved and uh do you support the operating Levy and funding so this was really a lot more community- based this was a conglomerate of real world Hands-On vocational education uh Community CTE um
050or college and AP classes are we offering programs that the community supports um and what's the highest priority for our schools so this was really about uh more problematic and things in the way that we put it together good Joe sounds good all right thanks okay is there anything that's missing that's got to be up there because what what they're doing by grouping these is we're starting to build survey questions grp what else is there's something that's got to be up here and understand that we're going to be able to act maybe five questions so there's four parts to the survey so we'll have student survey we'll have staff survey Community survey and parent survey okay and so they're all in one so there's one link to click on but when they go in they'll
051identify who they are so if they're parent I'll put know I'm a parent and then they'll get a series of questions for parents then they'll be a couple open-ended ones at the end of the survey what's going well what could be better so but so with that context what else needs to be up here check and if we got it we got it that's great what do you think we're I don't know what about technology kind of alone and who Beach te you guys so is that an is has that been an issue in the district too much technology I think funding we're in the throws of lot of that right now we had plans to be able to update teacher and student technology more and then we got hit with a phone system that
052needed to be repaired and replaced and a key card system that now if your card goes defunct you're dead in the water and so replacing those backpedal us out of a few things and so we've got some people that um uh we don't have enough um um we don't have the right stuff um um and then the other side of it I think my guess would be it kind of goes back to the um are we asking students to become students and staff to become dependent on computer usage and um there's less interaction and so we really need more of an opportunity to be able to have the engagement in a classroom as opposed to technology everywhere I turn that's my guess so then my question for the group is do we need to know
053that for the strategic planning work or is that something that you can drill into later going off sus I didn't think about technology the more technology push the less person has to think for themselves so having that question in the survey it kind of in my mind goes with some locational the more Hands-On critical thinking go to think for yourself versus asking your phone for the question for the answer so I do think it' be I never considered technology but I do think it'd be important to get the community I guess it's more of critical thinking is technology affecting the ability to think or the community opinion big part of that is how the technology so yeah so one it could be is technology being used the way you think it should be in the
054schools I don't know that's of sort of under the program offering [Music] pieces maybe like that I've heard it kind of nicely dichotomy of Are We consuming or we producing is is this is the technology for production and creative thinking and researching or is it for a lot of there's a lot in education right now I get emailed every day like put your kids on this put your kids like just don't believe that that that consuming more Technologies really the answer so but there's a strong push always for that is it is it appropriate is it supported and is it safe those are always my questions around technology are we keeping up with our because obviously we need technology in a school district AB so much is digital Student Records all of that um so
055are we keeping that safe do we have the funding keep that state and supported are we also teaching our students and their parents let's be honest um literacy me or media literacy are we teaching them how to know whether something's AI count the teeth count the fingers come on you guys we all we all know it by now um and so I think those are big questions but also do we have the finances to keep our technology moving forward and is that an priority area for people I think facilities goes along with the technology on that same exact bucket that last part I went bigger what are the what are kind of the infrastructure pieces so that's why I thought about um there's technology there's instructional materials there is facility there is uh you know
056so it was um I assumed which I always know is dangerous um that it it it could fall into a category of um resource I almost feel like this needs to be an openend question sure okay the on the end okay great so get back in your groups you're not done here we go next one so what challenges or concerns sounds like technology what challenges or concerns are we hearing from students families and community members that we need to address in the survey so what are the problems that you're getting in your full on that you want more information on thank okay and you got seven minutes Ready set go three things your top three [Music] en that's yeah I mean so I think every droppings heard a good question here that they asked to
057be praised [Music] three minutes feel like It's Kind ni you thank thank you for asking just Jo jump back in need volunteers [Music] toan okay I need three volunteers en the bar is not high here is the Consultant Group so and that's not good you don't want that I will definitely get it wrong PR candy there we go forgot my all honesty and transparency I know butall [Music] this okay okay yes we have overlapping so we've got safety um this is all basically saying safety but on top of that we've got mental health and social emotional and I decided like that this also is about two-way communication especially around controversial topics personally see a connection between that social and that um preparing students with foundational skills and um resilient future citizens and them together uh
058available resources you have the resources that our students need when they're not suce but they are need that and um this theme was about facilities um you know like do we have the finances do the facilities that we were thinking and then um cell pH and Technology awesome thank you thank you okay I know you guys are really busted up and really upset with me we're going to get out early oh I'll try to do that every time see okay last prompt here we go 7 Minutes last one is what strength or successes do we want the community to help us recognize with emphasis on paid community business so we want [Music] graduate op you right think we have all two how Contin to maintain that experienc where they are heard and sit down staff
059people lot sta that have done somebody any idea Okay one minute [Music] I think everybody done we need two more volunteers I got one so really [Music] how you doing Michelle all right how do was it really clear okay tell us the story yeah well there's there's some nice uh clusters here the the uh engagement relationships belonging that's something that you know there's a trifecta there um which is strong in our our community um I know like that you know being new to the community just like the fact that it was like there's enough elementary kids that you could have two schools but by having a primary school and intermediate it's like family is kind of really ring around all kids so that's something to leverage and ask about but a lot of the stuff
060in the industry and graduation um student achievement literacy Focus graduation all those things and then all the Partnerships volunteer um career fair um CTE all those things kind of we a pretty strong cluster you add yeah I think the we had a lot with the CTE and the personalized learning and a lot with the Community Connection and Partnerships that we have with the people well with have some great Industries to leverage and they're willing to have kids go out and come in and so and then we're right next to OSU so we kind of spoiled with kind of both like access to a bigger system but then even within our smaller ecosystem really really cool things and willing Partners to us yeah it is kind of like special sauce for this school district that you
061are smaller but then you're right next to a university that's pretty awesome I'm pretty close to Community College too which yes yeah yeah okay thank you so much for that and if you love Community College you should run for the Community College Board yeah we're still looking not a single I don't think they have a single candidate in our I couldn't run sorry I couldn't do it this time okay so this was a slide uh we already had this conversation like yes we want to refresh Vis yes we want to refresh statement valys I don't know if this is something that's interesting to you those are values are the things that if if U broken prevent the organization from achieving it goals is that's a conversation that you'd like to have see nods and this
062try to okay so we're going to do some values to and then profile a graduate we can all that awesome so we might have to add a meeting I don't know see okay uh that's it go no um so I'll explain what the next step is because we have a meeting in April the beginning of April so my job is to go home and take this input that you provided for me thank you so much for it um and turn that into a survey what to work from but um it will be customized for your District as quickly as I can I will get a link for that to Michelle and then we'll go ahead and get that in in the community hopefully we can have it out there for two weeks and then what
063I'll do is I will take the output from that and I'll create slides with data visualization um I will pull out the themes from the openend responses and create you know things so you yes so probably build in this part of my thought of this community interaction is a couple open-ended questions which may come out like the pan meeting but one is where you seen a school in five years 10 years and the district right yeah right not the school but the district yeah School District where do you see that going and what are we what is for missing so we're asking certain questions but is is there a reason or in the community involvement engagement what what are the strengths what the weaknesses or what can we add what do you not want us
064to see what do you want to make sure and what are we missing so may not be survey questions but that's kind of what I was hoping to in this longterm planning is basically longterm facilities and educ and instructional so I heard a question about where do you see the district in years I'm looking around the room does that resonate with the room is that something that we want to hear more about well I would be more comfortable with a like fiveyear you know as opposed to a 10 year because 10 years is a long ways out with the way you know technology changes and everything it's it's just hard to to build on something that far out U if you kept it on a fiveyear deal I think it'd be a little more worthwhile
065okay that there's so many changes that can happen so fast that yeah I mean you can have a 10-year plan but it's going to be changing so frequently that like you say I think I don't know that last five years of the 10year plan I don't know how effective that would be I mean it's not bad to look forward but I don't know how useful it could be well you can you can um well there's certain things long term like fa you can you can work on the fiveyear plan but then you can still have a few things on the 10year plan that that kind of fit into a 10year deal but concentrate on the five year because things do change so fast I could make it ambiguous and say 5 to 10 years yeah
066that's or just what's your vision for the future of our school district if it's a question does it need to be time bound or can be as hard as sometimes you you know when you think about a bond or facilities you have to really think further out in terms of like facilities like your bigger Vision but then like like what Rick's saying too it's like you know like what we're actually program wise might be like like thinking in more of the fiveyear chunk so there's a little bit of P well that's what I was thinking more of this strategic plan is is more of the ucational stuff that that changes so rapidly now we get into the to the facilities long range facilities then you're talking 10 to 20 years because some of the things
067you do last 20 years so you know it's a whole different ball game in my mind I ask just a clarifying question the the questions that you're going to come back to share with us those questions really would kind of indicate what we're looking at for five and 10 years right like they would kind of provide like a people's responses and what they're hoping for through those questions yeah and there's instructions in the beginning of the of the survey that lets them know that you're doing strategic planning five years what is what is the uh goal of getting return responses do you ever get a good majority of return responses I mean one again no you probably never get a majority although I would say there was probably oh they had a really good response
068from fifth graders all the fth graders that goes question like you know we had a time tonight to kind of hear kind of the whole Pro like like this is going to go out to the community twice and it's going to be over a year that we're doing this sometimes our parents will get surveys from me or from the district around around a cell phone policy or something and so how how do we articulate that what what we're engaging in as a district with the board um we're asking about strategic plan and it's going to actually go so I think sometimes people they get a survey and they just that for for you to articulate that by kind of what this what we're asking for and where it's going and not to the weeds of
069like someday Mr Beasley will be writing a school Improvement plan and his teacher goals will all filter through up to the I mean you can go too much information I think about it at that level but for for just a person I'm sending it out to to go oh there the it's it's that time again that we want to review our strategic plan and it's going to it's going to this is going to be go somewhere yeah and so we have the template email that goes that I'll send Michelle and then within the survey itself explains for the respond is how the district is going to use the use the information yes also make sure that we offer it as an option in Spanish that I like it we've got somebody who can do um
070translation so if we have questions you can get it translated then I can if you've got when you get the questions what I can do is if if they're in a Google doc or a word doc um I can just give them to Marina and ask her to do the translation that's great thank you because we don't have internal translation so fast that's really helpful too yeah then once I have Tex bu and I know enough Spanish that I can kind of like I kind of um okay she's much better than Google translate we would not do it that way thank you for that that's a great and if osba ever needs a translator let me know I know I'm using good ones good okay U so that's process so thank um the other one
071was the other interesting question from you was what is missing in our district is that something that we want to get in there I think it's interesting I it's like we just don't know what we don't know yeah yeah yeah that's exactly the words I the reason I'm asking that is like Eric said today he went talk to the basically the timber industry about money for climbing wall so if we're going to ask in the community for money for different things we should also ask them hey what is it you think we're missing or what are we doing great because if those people would ask for money from or taxpayers or Bond we need to ask them we need to ask them hey what do you think what are we missing what are we doing
072good at I especially want to see the kid responses to that one yeah I mean we're going to ask it across all four respondent groups so it could be really really interesting playground yeah and they will I mean kids they will give you the unvarnished truth it's great okay any questions for me Vince will you be sending a copy of the slides to Michelle yes I will thank you I appreciate that because I I'm thinking ah Hadad the when when two of us will be going off the board um in June at the end of June and so it would be nice to be able to provide this kind of you know if we have the access to this presentation for new and new incoming board members for sure Sugg have all right any other
073questions hearing none I you back to the chair um thank you for everybody for your participation tonight it's um I love it that we can be together and work together um and it's embarking on some processes to give us some updates and and Direction which is going to be real good um appreciate the help of vits and osba um and again the board's commitment to be able to U make that happen for us um I I'm looking forward to the work um and continuing down the road so thank you Vince very much I appreciate it truly a pleasure as uh as um an employee of osba but also as a neighbor who I live next to and play in your community and care about your kids so still my cut too so thanks for bringing
074me along awesome thanks for being here thanks thanks everybody have a good night how can I talk to you just for a second yeah um we were at the training