001in case she's having an issue getting in. >> I just said I'm not. >> Good evening everybody. Call the meeting to order and our first item of business is student representative report. Welcome students. >> Okay. >> My name is Lincoln and things at Phoenix High School have been pretty slow recently. I think our winter sports are wrapping up. Swim's just getting done. We have one guy, Quinn Davos, I believe, is going to state. And then we had, I think, a few guys that went for wrestling to stay. I think they all placed really well. That's pretty much about it. I mean, >> my name is And last week on Saturday, it was Valentine's Day. So, LSU ran um a sale and they delivered them to students on Friday. and leadership also sold Valentine's Day candygrams
002all last month. Also delivered them on Friday. There was a lot of excitement surrounding yesterday's snow day are looking forward to another one. >> All right. Third last weekend and our CTE night is being moved to next Wednesday because obviously we couldn't do it this Wednesday. Um, and that'll be all about learning about what we have to offer at Phoenix and our CT programs. >> Thank you so much. Any questions for students? >> Is that the nickname? >> Yes. >> I just want to know Paulie is joining us via Zoom tonight. So, um, okay, great. Thank you so much. Accentuate the positive. >> Good evening everybody. Kent Valer, principal here at Orchard Hill Elementary. Uh Valentine's Day was last week. Um but we had a great uh a lot of great parties and excited kids
003here at Orchard Hill. I had really enjoyed seeing a picture of Brent when he was principal here with a Valentine box that a Statler made them for you or something. >> Very good. Very good. Did you I hope they sent it down to you. It was it was amazing how many more Valentine you got at elementary and high school. Yes. >> Um, as you all probably know, I spoke a little bit uh last board meeting about some data and student achievement because we're wrapping up our winter data um season. And I just wanted to brag for a second about two of our staff members in particular, uh, fourth grade teacher, Jenny Weaver. Uh, and this is in the Ready Matt. So, at the beginning of the year, um, only 21% No, no, excuse me. Uh
004yeah, they either 21% of our students were um at or above grade level and by the winter time just this last test that went to from 21 to 57. >> And then in fourth grade there's also like students who were really struggling with the math concepts. Uh sometimes they're like two or more grade levels behind. Um in the fall 29% of Jenny's students were two or more grade levels behind and now 4%. That's only one student. Wow. So, made a lot of growth with those kids. Um, similarly, in the primary, um, if you've ever been in Ellen Handings classroom, uh, you are for sure not surprised by this data. Um, kindergarteners can't be obviously two or more grade levels behind. So, they're just, you know, not not um they're emerging or they're at grade level.
005So in the fall um 10% of our kindergarteners were at or above grade level, 65% were emerging and now 65% are at grade level and only 30% are emerging. So um just two great teachers doing wonderful things for you and I'm happy they're here. Sean, >> thank you. Good evening everybody. It's John, principal at Phoenix Elementary. I just want to um say a big thank you to we had our love of learning event last Thursday night where we had um families come in and meet with teachers and so we had our students separated from our teachers and so we had a lot of supervision going on. So I want to give a shout out to Brianna Miller. She brought in her whole she does a side gig of um DJing. So we had a dance
006separate into the gym. So just really um grateful for her and her efforts in creating a really fun activity for the students to be entertained while the families are are sitting with teachers. These meetings lasted upwards of like the shortest one was probably 35 minutes. The longest one went over to an hour and families were were really diving into looking at all types of data of their students learning strategies. We're doing a make it right campaign where we're really focusing on writing right now. Um, and so it was just really amazing to I just want to give a big shout out to our teachers because it takes a lot of effort to be a teacher by day and then be a teacher of adults by night. Um, and so just wanted to say thank you
007to their to our teachers and to our staff for all of the supervision for that. And then finally, I wanted to give a shout out to our playground aids. Last week we had a staff meeting and we went around and did a circle and one of our aids was saying, "I'm really happy about how well the playground is going. We've had fewer accidents. We've had fewer incidents and referrals. Behavior is going well. I don't know about that today, but like with the snow, but just the amount of like that what it takes to be a playground supervisor and the the the connect and and yeah, hold holding rules. Um we just have a really great um staff that that supervises our playgrounds and we have a lot of people out there that that support that
008from teachers to to instructional aids to special ed. So, I just want to give another shout out, say thank you. And especially on times like today, I know Joe was at our school today taking pictures, but it was magical. The sun was out. Kids, I'd said Joe, just like listen to what's happening in here. It was the kids were just gleeful playing in this film today. So, that's it for the And I think Heather, maybe is she on? >> Yes. Well, she was. She >> told us she would be. >> Yeah, she was on there a second ago. >> I'm here. >> Yay. Good evening, Board. Heather, proud principal at Talon Elementary. Hi friends. Um, I got permission to jump off my class to share because I'm sure Shauna is tired of sharing for me.
009Um, equally kind of really excited about last week's love of learning event. And I want to especially recognize our co-leads for our family engagement team, Jod Yammens and Nuvia Pineda. Um they're very organized and it really we were able to offer two sessions and it went went off without a hitch and you know kudos to Shauna for you know really initiating this kind of elementarywide uh writing focus make it right. Our families were really engaged in that and um a great way to like have some common language about something as important as writing. So that went well and also Valentine's Day was just super sweet. Um, there's something about being at elementary level for those kind of holidays. Like Brent said, it's just a little bit more special and sweet and focused on, you know,
010the innocence of of kiddos. Um, next up, I do want to share that um, Officer Divia Emmers, she's with Talent PD, she's um, kind of taken it on herself to really initiate an even stronger partnership with our school as we seek um, different community service projects to support our Sparrow. So, she's gone above and beyond. She's coming over on Friday and Joe and her and I are going to make a little video about our collaboration and um thinking about how kids can be more serviceoriented and how we can bring different partnerships um not only for Ameiliano and um raising money for his medical needs, but really just, you know, continuing to work on that engagement um with school and community partners. So, I'm excited about that. She's coming on Friday, so we'll make that video.
011Um, and then also we're about to kick off our artisan residence that's going to be right now sponsored through our PTA's uh fundraising uh with her the artist and residents name is Algra Ber. She's from Ashland and she has um she's got a really big vision and it's really beautiful. She's calling the piece the fish remember and the goal is to really create an entire mural on the side of our gym. Um, and it'll take several phases to get it done and we'll have to find some more funding streams, but she's working on some grant writing and really an homage to um, the role that salmon and fish have played in this region for indigenous families um, historically. So, I'm really excited to see that come to life really soon. The kids will be making
012their the first step will be making ceramic salmon. So, that's coming up. And then last but not least, it's checkers tournament at Talon Elementary. And if you know, you know. It's a big deal. So, kids are practicing this week and then we'll start the inclassroom tournament next week and then I'll be happy to report next time who the big winner is. And that's it from dees. >> Thank you, Heather. >> Good evening board. Casey said, principal at Talent Middle School. I connect a little more to what Brent said. We have Valentine's middle school a lot less cute, a lot more awkward. Um I just have a quick couple of thoughts. Um glad that John is here as well, but just given the custod maintenance team on just getting our buildings ready um and a lot
013less icy and slippery and all things and I know the work that that um well before any staff actually get to the building. Um and so just thank you um to our team. And then also just want to give a shout out to Richard Bird, our librarian. um the stuff he does day in and day out of just kind of behind the scenes. I don't think he gets enough enough credit whether it's getting our kids through already um having the library being a welcoming space doing tech support really I feel like he is just worth a good jump anyway and so just want to give a big shout out that it's a short sweet uh just a couple quick items first is we've got the project coming in this Friday here to our classroom at
014Orange Hill. They're going to be doing a plant dissection uh lesson which is great. We have them every year and they're one of our more popular uh guest speakers. So looking forward to that and we'll have probably as many adults as we have kids there for that. Uh finally, I want to thank our ELD teachers and our ELLL students. Uh we are largely finished with the LPL administration for this year. So that's gone off again with pretty much without a hitch more or less. Um but it's a lot of work for those guys. So, I want to thank them and I will yield the balance of my time. Chairman, >> James, I'll I'll keep it. >> Thank you. James Joy, sister principal at Phoenix High School. And just some updates of some of the our
015students alluded to this. We had five wrestlers qualified for the state championships. um west of Miles, Hdrich Banner, Tristan Cel, Kaden Cunningham, Connor Cunningham, girls districts is this weekend and then state is the following weekend. So we get by uh the female as well. Uh our one boy that is headed to stadium swimming is Quinn Davis. Um the exciting part for Quinn is he's currently seated as the number one swimmer in the 200 and the 500 free freestyle. So we'll be wishing him luck. uh cheer had their state competition last weekend and finished seventh in the 4A game day competition. We uh have a bowling team that is uh headed to their state championships as well next weekend in Hillsboro. DECA is leaving this weekend for their state conference in Portland under the care of
016Mr. Car Carvalo. Next week is National FFA week and I mentioned CTE night was moved to next Wednesday. And then uh next week the production of Clue will be starting. So I'll give you more information on that. >> And then the last thing that I'd like to mention is a big shout out to all of our teachers and staff. Uh our grades were finalized and we have our honor roll numbers from third quarter. 242 students were on the honor role. That's a 3.5 GPA or higher. Of those 242, 114 had a 4.0 grade point average. Now, that's outstanding. So, thank you to everybody. >> Awesome. Thank you, James. >> Wow. >> Anybody else? >> I will. >> Yeah, go ahead. So again, so happy that of the staff that we have and when I am
017out and about and people are like, I wish my school did this. I can say, oh, but we do that and you can talk to this person in staff. Um, I ran into a brand new communications person for Tiger uh yesterday and she was so nervous and I asked Joe, will you give her some tips and he's like, of course I will. So he's like, that's a big district to be communications with. So, she was a principal and she's turned principal into communications, which she's a little nervous cuz she's like every communications person I talk to was um had some kind of media experience and I'm just a principal. So, and then um Nancy and I got to see our student art in the tunnel of DC and that's always fun. Um, it's a good
018little bra and white, but it's always fun to see like how well our students do and we have one every single year and that's such a huge I mean it's Spence's whole district which is a huge district and we always have a student. So that is kudos to um Yeah. >> Awesome. I'm glad people who visit DC actually I was in DC last summer and you text me like did you go see our students artwork and I'm like oh dang it. Okay maybe next time. Um okay I just wanted to say I went to love learning night for my kiddo school and just kudos to our staff. It's it's a it's a you know long day for them and um our staff is doing such a good job of informing parents about what's going on
019in the classroom and I see it and feel it in the communications that we get weekly from our kiddos teacher and um it was really cool to learn about just the rigor you know it's not excuses but I don't think people understand the rigor has it's been ramped up over the years with the new standards and my third grader is doing like pre-alggebra um and so I mean these are this is this is this is tough stuff and she's being challenged and you know has to really think about the concept so um it's really good stuff. So kudos to um all the all the schools for the love learning night and thank you to our staff for showing up and and showing up in such a big way. We appreciate it very much. So there's
020that time you left me uh Erin. Um, okay. Um, >> go. Oh, yeah. Go ahead. >> I just wanted to say thank you to Don for the um >> lovely leadership at the National School Board Association, advocacy, equity, >> all the things, all the letters. Um it was it's really sweet to have not just someone with like strong leadership skills but also really supportive of folks that have never done advocacy day who have never been to these really big conferences that are really impactful and they you know they give us the experience to learn to connect to think about the work more broadly and Don just does it with such a beautiful like service incredible kindness and always asking like, "What can I do? What else can I How many meetings you go to during
021those times? Like people are tired and she was like, "Oh, wait. I have another meeting at 7:00." And I'm going, "Oh my gosh, stop going to meetings. >> It'll be okay." But not just that, there was also a really huge delegation from Southern Oregon at the 2026 Education Advocacy Day in Salem that happened. >> Yes. Sure. So huge kudos to you for that. Thank you. Thank you. And then I also just want to say really grateful for the school district that we're in and that we all get to support because Brent um participated in a superintendent panel for Southern Oregon Success. And for those of you that may not know what Southern Oregon Success is, it's a cross sector collaboration of like everyone, well, not everyone, but a lot of people coming together. And it's
022it's education, healthcare, mental health, human services, public safety, and workforce development that come together in our region, Jackson and Josephine County. And it's so important for us to have superintendent at the table. And I know that you've served in our design team, oh stewardship team. We changed the name. Um, but it was just really nice to have superintendent from our region present and share like what are the challenges because that's really important. Like we can talk about all the wonderful things that are happening which are great and important but also say let's have a real honest conversation and level set about where we are financially where we are in schools how can we partner and collaborate and it was pretty amazing. Brent asked this question like how many of you people out in the audience
023have a connection relationship collaboration with Phoenix Sound School District and I swear everybody raised their hand. Wow. that doesn't happen for all the school districts because I work at a lot of other school districts and it's it was just really impressive. So, while the per the work is not perfect, I'm continuously amazed and grateful that we continue to work really hard to make our efforts be more sustainable, more cohesive in creating this shared responsibility that we all have. Somebody else said in that even though they might not be the kiddos might not be in our school district, they are the kiddos that are going to be making our community as professionals as you know service industry all the things and how you know what a beautiful thing that we get to care for them. And
024I love this philosophy of this native philosophy that we get to think about seven generations back and seven generations forward. And what a wonderful thing that we get to do that through here. The work is messy. The work is heavy. The work is a lot. But I love that we get to do this together. So, thank you. Thank you. Thank you. And thank you to students because I love that we get to see them every schoolboard meeting when I'm here. >> But anyways, Brent then asks them to fill out his targeted survey. >> Yeah. like to say it. We don't even realize how lucky we are to have Don and Nancy go to Washington DC and meet with our representatives and carry that much weight from this little school district. >> And um they both
025I'm sure did a wonderful job and Nancy put some things online, some personal things that about her recollections. And it was really beautifully written. I'd say spiritual, dare I say that, but really feeling that human element and the connection in the center of politics, which not very many people could pull that off, you know, in this day and age. So I feel very well represented. >> You know, conversations there. I think it was like one of the best conversations. Don and I left at some of those conversations like looking at ourselves like that really just happened. We were so grateful and I mean a lot of things can happen and we live in really interesting times. But it felt really successful and I think thank you for acknowledging that. But I think part of it
026is that we support each other, we trust each other, and in the middle of all of the wild times that we continue to just advocate for all of our students regardless of who they are and where they come from and especially for some that's challenging because I might say things that people are like, but um but it was great. Thank you. I'd also like to say thank you for the statistics on the honor role because >> oftentimes I get really bogged down with where we're doing on those standardized tests. I mean, I get so depressed and I go home and I live, well, what is our literacy rate in the world, you know? I mean, I really dig a big hole and want to crawl into it. And to have the statistics on the honor
027roll and that comes across the board on how they're doing in school speaks volumes to say that this three out of 10 kids are reading at grade level. Isn't that great? Because we came up 20% or whatever, you know? I mean, it reads like a it it just it's hard to read that when you know that those percentages don't go very far. They're not 100% or they're not out of a 10. So, honor roll speaks highly. And the attendance increasing speaks to how students feel they belong and have a place there. And that speaks highly too. So, and also I like this appreciation. Starting things out with appreciation, thanking the janitors and the aids and food service. It's great. >> All right. Thank you so much. Uh we will now move to citizens comments. Do
028we have anybody in the audience who wishes to address the board? Seeing all employees of Phoenix Talent School District. Is there anybody online? Okay, moving right along. Superintendent report. >> Thank you, Chair Gamble. I'll just uh share the thing of being grateful. I just came back from the national superintendent conference and you know sometimes we get frustrated with our state with the speed of government and some of the decisions that you know maybe department of education but I will tell you our state and our department of ed are fighting for all kids. That's not the same in other states in our country. And uh listening to superintendents that are fighting just to protect some of the rights and protect our kids um and our families, it's it's was heartbreaking. So I just feel grateful to
029be able to work alongside you all and in a statement that cares for all people. Um also want to share and we've heard this from Kelly Soder. for doing an adoption for social science instructional uh materials and thank you Kelly for leading that charge. Uh we invite families and students and staff and community members to review the options and provide feedback. The exe u exemplars are at the district office. We will be presenting to the board probably in April uh a recommendation and so appreciate all the teachers involved that are trying out some of those materials as well. Um, so it's it's been a good process and we look forward to finding out something in April. Uh, finally, I just want to thank everybody with their patience this week on um with the weather and
030I just want to highlight Janelle at the bus bar. she is um she picks up that batbone every time at 5:15 a.m. and saying where are we as far as the roads and she's already been driving all the way around and um just really appreciate her been doing this almost 10 years and have had probably 30 times and we've been well I don't even know maybe less maybe more um that we kind of get up at 5 and drive around and talk about what you know what what we're going to do for school. Uh so just appreciate her appreciate the patience of students and families. I was at the high school today walking around and all of a sudden you become really popular when you're the guy calling a snow day or I've got a
031lot of suggestions. Got a lot of cash to receive for snow day tomorrow. We'll just have to stay tuned. So, we'll see. That's all I got. I was in a conversation today and somebody said it's really hard to be a weather person in southern Oregon. I said I actually think it's harder to be a superintendent trying to be a weather person in southern Oregon. So, yes. And so we appreciate all your efforts. Um okay. Um next we have a program report. Are you going to introduce that? >> Yeah, this is uh we've talked about this uh facilities grant and um John is a wizard at applying for grants and getting them. Um and this is part of one of those. Uh we really wanted to do this because uh to see where we are after
032the bond uh and how our facility have been doing and then um really looking at a a 30-year plan, a long range facility plan on uh how we want to support our district. So John, I'll allow you to introduce Susan. I think she's online uh that's going to present the um information. >> Hi, Chairman Camel and the board. It's great to see you guys. I don't get to spend an air enough time with you sink. Um, so we received two grants. One was for a facility assessment where they actually go into every facility. They interviewed me. They checked out all of our equipment, everything we had, and they're they're just looking for deficiencies uh or maintenance that that has been deferred. and stuff and they're going to present a report on that. The second grant
033that we got is another portion that they are working on which is our 30-year long-term plan. The last time that we did both of these was 10 years ago, the first year that I started. And so we one wanted to do both of these. We got a grant to pay for both, but also wanted to see how far we've come in 10 years. we had a pretty a pretty big hurdle to overcome and kind of wanted to gauge how far have we come, have things changed, do we need new targets and things like that. And this is what uh Susan Miller and she may have Jessica Quinn here to help her um right there and they're going to present the report and for your review. Thank you. >> Thank you. >> Great. All you Susan.
034>> Good evening everybody. Can you guys hear me? Okay. >> Yes. >> Okay. Wonderful. Um and so I'm I'm assuming you got there's a presentation that's up on the board or you have the PDF in front of you or is that correct? >> Yeah, I did. I have it. Um how are they going to advance through them? Are they are you going to share your screen? >> I can if that's easiest. When I talked with Denise, she had suggested that it might be presented um by you all, but I can share my screen if that's easier. >> If you share your screen, then you can advance through the slides yourself. >> Okay, let me just go into um share mode for a moment just so I'm doing the presentation mode real quick. >> Unless someone
035wants to run, >> we can run that. >> Yeah, we can do that. >> We can advance the slides. >> Yeah, I I don't mind doing it. It's just it might be I I'm happy to do it. Whatever you got is easiest for you all. >> Yeah, if you share then it'll be whatever you feel. >> Okay. I sent a request in. >> Yeah. >> Okay. So, we're good. >> Yeah. Awesome. >> Okay, then let me just get into my >> share mode. My screen mode. There we go. Well, good evening. I really appreciate the time um to spend with you all this evening. Um as John mentioned, um CAP AE was hired to complete the the CAP or the TAP program, which is this technical assistance program um that basically provides the opportunity to
036assess your facilities as well as look at adequacy and long-term planning um for you to be looking out five to 10 years. And so that's what this presentation is. is this evening. Um so we'll just kind of move along. What we're going to be talking about is really what the purpose is of this um presentation and the work that we've done. Um we'll look at the uh data that we looked at not only from the facilities but also uh demographics, enrollment, etc. We'll also talk about the investment options and an overview of what we looked at and talked about with John and crowd um and what was provided in the survey to the community. and then we'll talk about the outreach efforts for community engagement and next step steps to finalize this work. Um, so
037when we're talking about a long range plan, Josh, um, and I, well, Josh specifically came up and walked through all of your buildings, um, and did the assessment on all of the facilities and had the opportunity to talk with John and we also had interviews, um, or survey work with principles. So, they were able to talk to us about what they identified as needs that we could take that back to your superintendent and to John. Um, and we also looked at the at adequacy of the facilities. If you think about adequacy, it's not the teachers in the building or things like that. It's if you were to flip over a building and shake it. Um all the things that stayed inside such as the acoustics, um your technology rot, you know, locked onto the walls.
038Um all of those kinds of things and we'll are the what we call at adequacy. Those were also assessed. Um and we'll look at that a little bit later in the presentation. And then we as of course as I mentioned earlier we're able to uh take a look at the student population and the stu and the population in your area and how you are growing and changing and um what that's going to be looking like into the future because that has impact on how you use your buildings. So, a long range facility plan is actually just a it's a roadmap really to help you think about um how your facilities are being used um how you're supporting the students um in their education experience uh what the utilization of your different facilities is looking like
039and are you um being equitable in how you distribute your resources across the district facilities and students. um what your plan will actually come up with then is a five to 10year plan about the investments in your facilities. Um we want to make sure that it's flexible because as noted earlier if you get grant dollars you can put grant dollars towards capital investments. Um so that can be flexible um as you look forward to 5 to 10 years out as well as we're thinking about how you build for financial sustainability. As you know, school districts across the country fight for their um their dollars and how you position yourselves to u maintain your fiscal strength um ties back into how you operate and how you use your facilities. So, some of the challenges that we
040um wanted to just show you and talk with you uh this evening is um what you think about um what you think about as you walk through your investment options. So, for example, um enrollment like many districts, Phoenix Town is facing declines in enrollment. Um and many in Oregon are facing that um as well as um the impact of newcomers potentially no longer being part of uh communities. We have immigration changes, etc. So, um we want to talk about that. Utilization is critical. uh when you think about how you use your buildings, how many they're supposed to serve, um and if you have declines in utilization levels, what that impact is on a financial perspective. But then there's also opportunities when you think through this that we might need to identify with, well, if we
041have a little bit of extra space in our facilities, can we think about how we can use those spaces with our community? Um how can we maybe support um extra opportunities for our students at the secondary level? So, we're thinking about all of those components. And then also, as John mentioned earlier, you all um invested in your buildings with that bond that was um placed before the community back in 2018. And those dollars went very far for supporting uh um the investments in those buildings, improving systems, improving the experience that your children um have now in your elementary, middle, and high school. I'm not going to go through all of these little buckets, but basically the start of a facility master plan is the assessment. We look at the condition of the buildings. We start
042to also look at the demographics, how you're using those facilities. We then start to see if we're aligning um effectively with how we're supporting students and their academic experience. We put together a report which is I believe um Denise sent you out a much larger document a couple weeks back which is the one that we put together for community engagement purposes. Um then we start to talk about the options and development of those options and how we're going to be looking forward and then we come into the implementation phase which is what we will provide to you in April. A final uh document that says this is what we recommend you're looking out 5 to 10 years. This is where you have flexibility and this is um where our recommendations are that you start to
043think about how to invest in your facilities over the near term and into the future. So let's talk a little bit about our background data. Um as we look at the demographic details on this page um we can see that um Jackson County does have growth taking place. This is over 20 um uh 20ome years looking out uh into the future. um not only historic but also into the future. What you'll notice here, however, is our our enrollment levels or our children level in the zero to four range, which actually starts to help us think about what our kindergarteners are going to look like and then how those children are going to metriculate um as cohorts through our system is relatively flat. um in our um age range 41 to 64 and the 65 age
044group, you can see that those groups are um actually the area of um growth that uh de Jackson County is experiencing. So when we're looking into the future, you'll note that um we'll continue to see growth in that older area, in that older age groups. So, what does that mean for us as we're thinking about how we're going to serve children into the future? On the left hand side, let's look at the Jackson County population and compare it to district enrollment. We can see the population of Jackson County does continue to grow while the district's enrollment has declined steadily over the past 10 to 15 years. Um, and when we look to the right, we want to draw your attention to um our birth rates in our zip codes of Phoenix and of talent. Uh
045I do put a line um in 2020. Not only was that COVID, but that was also Almeida fire and you got you guys got hit on both ends right at the end of your school year and then right in the beginning of your school year. So you can see that that has an impact with um when we look at enrollment, how that impacts you guys um after the fire and the recovery rate um that's been taking place over the past number of years. Uh why do we look at these um uh numbers in particular? Well, we do this because it helps us to plan into the future of the next 5 to 10 years and how that enrollment might be impacting our kindergarteners and our elementary schools and then onto the secondary level. Um we
046also want to be looking at um housing permits and comparing that against live births. Housing permits are also a driver in this analysis because if homes are being built then we know that families may come and um the families may grow here and that's impactful for once again for enrollment. On the left we have um are looking at the housing development versus birth rates in Phoenix and the same then for talent on the right. Once again, um I put the line in for the um for Alme Almeida Fighter, excuse me, Almeida Fire. Um and we can see the impact of growth of the housing units coming back, people investing once again, um rebuilding in the area. But you'll notice that our um births still remain relatively flat, uh across Phoenix and um kind of uh
047uh uh differentiated for talent, growing a little bit and then flattening off um as it comes out into 24. So what does this mean for us from an enrollment um perspective? So like many communities as I mentioned earlier um birth rates are down and therefore districts are having to adjust their budgets as they start to think about enrollment assumptions and into the future. And when we look at trends um in 2009 that was the peak year the past in the past 20 years with over 2900 students almost 20 almost 3,000 children that you were serving at that time period. Since then we can look in 2020 um where we dropped off about 570 students from that time which once again was impacted COVID and Almeida and we see that across um districts across the country.
048The COVID year was really uh impactful for so many districts and it's taken them time um to regain or bring back children or they've not been able to realize um the rebound and they've basically remained flat or started to lose kids. I think you guys have read a lot of articles about this. So, you know, we're not unique in terms of Oregon or Washington State or California. That's that's that's pretty much happening um across all of the United States. Um when we look to enrollment, we're cons continuing to see it slow u to slow down a little bit. And I want to focus in on how you can read this chart easily um so you can kind of follow your cohorts from kindergarten on through 12th grade. When you look at the red um or
049the blue, the deeper the color suggests um the deeper the red is the higher level of enrollment and the deeper the blue is the lower. So when we look at the seventh grade for example um in 2000 and I'm sorry in 201617 um am I looking at the right number? No, I'm sorry. Sixth grade. In 201617 um we had 208 children um and that was the same data for 2018-19. As you go across in sixth grade the darker color of um 28 what our projection is for 2829 is looking at 136 kiddos and that will be the lowest enrollment that we will we expect that we will see. So I just want to make sure you're able to read the chart the right way. Um the chart on the lower right is the one that
050um we talked a lot with John and with um uh superintendent when we're looking at birth rates. So what happened five years ago, there's an ecosystem um that brings forward what the kindergarten grade is going to look like. So for example um when we look at what's happening in 26 we're thinking about the births of 21 and the birth rate of 21 is the blue or the blue line is the birth rates we're looking at about 85 kiddos were born in your district. the that shows up then in our enrollment the expected enrollment of about 108 kiddos in 26 27 which you will see um is the red circle um in the graph right above it. So when you're thinking about what happens is those kindergartens come in and then they'll go to first grade
051and then they'll go to second grade and then they'll go to third grade. So you'll start to see them metriculate through your district and then that has impact on elementary schools and middle schools and high school. Do you guys have any questions about that? >> Yes, I do. >> Okay. >> How do you factor the fire recovery into your methodology for this for these numbers and and families moving back into the area or is that something you're able to consider at all? Well, so you do see for example um you start to see that the kids are coming coming back. So for example, if you look at 2122 first grade there was 187 children in second grade that those kiddos not only did those 187 children move up but then you garnered another you know
052five or eight kids. So you can start to see the children coming back from the from the previous year. Does that make sense? >> Yeah. I guess I'm talking about, you know, over the next five years, >> right? >> Is that something that you would factor, >> right? So we took into consideration, we understand that there is development that is coming along. Um there's multif family and there are some other uh buildings that are taking place um around the the and specifically I believe there's a development taking place up near Orchard Elementary School. Um we just need to see what that's going to look like um in terms multif family which has a lower level of kiddos that will come from that versus single family housing. So we do need to keep our eye on
053that. We just have not um had a full-blown uh plan put before us that shows us how they're expecting those um houses to develop over time in terms of the different phases that they're proposing. Um and in addition, when we're looking, we really are looking towards those birth rates because that helps us gives us a solid indication of how many babies are being born in your area and them staying. And that's just a trend that we're seeing. You can go back in time back to, you know, our 201 um uh 15 time horizon. You can see what the relationship is looking like. So, housing and birthing rates are going to be drivers for what it's going to look like in the future. >> Any other questions? >> Does that help? >> Yeah. I mean, I
054think what I'm hearing is the projections are based on birth rates and as far as housing recovery, we're just not sure yet. Yeah, we just don't have that. We just don't have that data. I mean, you could when we go back and look at this slide right here, you can see the in the blue that that's where we have um the housing is taking place, right? The red is our birth rates. So there is recovery taking place with building and as I noticed that there is that development located at Orchard Elementary with the 490 units coming online and then potentially there's another 760. We just have to wait and see how that's going to roll out. And I know when I went back and we looked at um you know what the city was expecting,
055they're just not sure what that phasing is going to be looking like. So, we think that could give us 150 200 kiddos, but we just need to watch it carefully. Okay. So, when we're thinking about where our kids are attending school and how that enrollment level is going to be impactful with um where we serve our children, um we looked at the utilization rates for our elementary, our middle, and high and high school. And what does that actually mean? How do we how do we think about what why utilization is important? A rule of thumb um is that you ideally want to have utilization rates for your facilities between 80 and 85%. It's higher for elementary school kiddos because you don't, you know, they're not moving around. They're not attending, you know, going to different
056classrooms for uh different subject matter and so theirs might be a little bit higher and then ele middle schools and high schools might be a little bit lower. It depends on what your sweet spot where you want to be. But that's kind of a good rule of thumb is to think about the 80 to 85% generically across the board. When we look at our elementary schools, we have a capacity overall of about 1,400 seats for children. Our enrollment across our elementary schools is about 960 kiddos. So we have a utilization level about 60 almost 70%. We have excess seats or more places for children to come and join us of about 440 seats. Middle school similar thought process of 990 seats. Um we have about 500 kiddos at our middle school. So for a 51%
057utilization level and then when we look at our high we have about 1100 seats for our high school students about 700 kiddos attend our high school so we have approximately 62% overall we're about 61% utilization level so we have about almost 1400 seats available >> question it's John >> um when we built the high school we we put in percentage of of you I think it was 70%. Can you remind me what that was? >> We purposely built at that time for student rates was going up and burn rate was still the same. So um we built it on purpose to be bigger. Right. >> Well it it actually is built for 1100 and I'll refresh your memory about the what was going on back then. It's built right now for,100, but we built the
058collaboration rooms, okay? >> Because we could actually go to a little over,300 if we took ownership of the classrooms away >> and they spent their free periods and and whatever in the collaboration rooms and the rooms were literally occupied the whole time kind of like they do normally >> where it could be language arts one time and social studies the next period. >> But we purposely built it for 1,100. I don't think that was what our student enrollment was at the time. We had built it that way didn't have a path of growth is what I'm saying like we purposely back if we if now we went back at the time we probably wouldn't have done that but at the time we expected a big growth. So that's okay. >> Yeah. We built it for
059we built it for growth the way that it sits and then we came up with a contingency plan if we exceeded that. I just wanted to point that out for some people that that was a purposeful move on our part was to have the growth even though Okay, sorry. >> And this might be a question for Susan as well, but um we passed a $68 million bond and already have 90% capacity. That might not show well for our community and >> rightly. Um, so I I know these numbers are low, but I think, you know, coming off the bond, it's been purposeful for growth, even though the numbers don't say it on this sheet. Um, you know, we're prepared for the future for growth, >> right? And it's flexibility, right? What you're able to use
060your buildings for and how you can explore opportunities for other student enrichment, you know, uh, objectives. So, it is it is the students that you're serving. This is the space you know, you're able to then kind of imagine what can be for the children in those spaces. Um, that gives you flexibility >> and the reason why we're doing RFPs for preschool is because we have space. We want to be >> Right. Right. And and how those children could potentially Well, we'll get to that. That's one of the I don't want to jump. >> Exactly. Um, so this, um, this page is just a real quick snapshot that you can take a look at all of your, uh, facilities across the board. How big are they? When were they built? Um, it goes to how did
061your investments fare? Um, when you look at the facility condition index, the way that's calculated is you take your identified needs, your identified financial needs, and divide that by the replacement value of that building. replace it exactly as its footprint is right now. And so you can see John's investments in his in the buildings has gone quite well. Um the highest FCI is 11% over at Orchard Hill um elementary. And we'll show you why that's a little bit higher than the others, but the the balance of your schools are well below um your 10% threshold of in great condition. And we'll show you um where that actually is on the matrix. Um once again we also have the capacity on here the enrollment as well as the projected enrollment looking out uh five years based
062on the information that we have at this time which basically can show you what can change and what flexibility you may have looking out 3 to 5 years. Okay on this page um let me go back for just one real quick second. Um, when we look at the capital needs, total needs that were identified when Josh walked through all of your facilities, we come up with about $9 million. And the question is, well, where where are those needs? How do we identify that? And on this page, um, we basically do a waterfall and show you that the big cost, as you'll notice, is, um, roof costs, and that's at Orchard. Um, so that's the $3 million ticket item that is driving that facility condition, um, percentage at Orchard. Um, and the rest of them are
063systems related ceilings, floors, um, technology. So, they're ones that you you're going to have continuing to update and maintain anyway. And there's just that picture for John as he starts to think about how he's going to invest and spend the dollars that he has available to him for capital um, with your review and blessing. So, what does that look like over time? Um, we have in 2025, this is where we sit at about $9 million. And why do you do a long-term plan? Because you want to be thinking about how you continue to invest your finite capital dollars the most effective and efficient way. And if you don't think about that, well, then it's just becomes exponential. So that over 5 years, 10 years, 15, 20 years, you can see how by not continuing to
064invest in those facilities that deferred maintenance can just become quite significant. So looking out to 40 45 going out 20 years, you're you know, you're looking at taking the $9 million cost or um need and it escalates up to almost $61 million. So, what John has been doing by and what you guys did with your 2018 bond and reinvesting in your facilities now um and continuing to do so can keep these deferred maintenance costs well below um you know the trajectory that some districts who do not do that um end up facing a big bubble in the future. Okay. So, we touched um earlier on the ede adequacy. I just wanted to let you know these are what the Oregon Department of Ed requires that we look at acoustics, air quality, um technology, also, you
065know, all the way down to little kindergarteners, you know, do they have access to bathrooms and things like that. Um, and I know we're all very sensitive about, well, at least we are out here in Colorado, we have no snow. So, I'm envious that you guys have gotten a lot um, recently, but you know, just the quality, air quality, and temperatures and things like that regulated through your buildings. We um, we look at that as well. So, when you put it all together, you're like, okay, well, where do we stand? Where, you know, where are we positioned? Um this is just a decision matrix and it's a generic one in the sense of you know when people are thinking about what their utilization is, what their facility condition is, where do they stand, how do
066they make decisions about what investments need to be made, this is just kind of a helpful chart to take you through the thought process. So when we look at where you guys are down here on the utilization um uh axis the x- axis once again as I mentioned you know your sweet spot is you know 80 85% when you go over that amount you start to put stresses on the building one way because you're having students in closets you know with their with their teachers for pullout processes and things like that that's stressing the building one way. Um, and when you're on the utilization, underutilization, you start to think about how could we use our facilities differently? How do we serve our children um, in these buildings? What um, community opportunities might we explore so
067that we can improve our utilization levels? And you guys are also in the lower left hand side of the physical condition of your plant, which is great. As I mentioned earlier, you're well under the 10% and your facility investments are within, you know, financial reality for you all to continue to put dollars into your buildings. Do you have any questions on this one? Okay, great. Okay, so let's talk about what the investments uh considerations were. We um you know talked with your the administrative team about okay this is what your you you can your capacity is for your facilities. This is what your current enrollment is. What are the different options we can be thinking about on how to improve um the utilization across the board. Um what about reducing deferred maintenance costs? Okay, we
068I wanted to identify what those were. How about operating costs? if your buildings are in great shape, your operating costs, as John will tell you, are going to be um less because you're not having to constantly be fixing things and um costs going up. And then we also want to look at how we're building your um financial resiliency um moving into the future. So, what do we talk about? We talked about well opportunities to consider as um was mentioned maybe prek. What about working with community partners to put prek into our elementary schools? What would that do for us? Well, we could have one or two classrooms of prek partnership with um community partners and then those children that are already there would naturally then go into kindergarten and be added along with those children
069that are coming into kindergarten directly. So, that's a consideration. We also looked at um what other opportunities might be afforded for student learning experiences, what what uh potential partnerships could come along with that with mentorships and apprenticeships, etc. So those are things to be thinking about when yes, our utilization is not where we would necessarily want it to be at this time, but how could we potentially improve that and what partnerships could we explore as we move into the future. So um just to help you guys think through what that might look like, um right now your current um capacity um is a footprint of about across the board of about 436,000 square feet. That's where we sit right now. If you said, "Okay, well, Susan, come on. If I was going to get to
070100% utilization and I'd be stressing my buildings and I, you know, what would that look like?" Well, you'd have to almost cut it down by about 200,000 square ft. Um, that would be used that way. And, um, the sweet spot if you're in the 80 or 85%, okay, we might be in the 3 uh 12,000 square ft. Well, what does that mean? if you know from a operations perspective, how does that how does that impact us? Um well, if you were to you know get down to that utilization level with that with that footprint or how the square feet were were used, um you'd be looking at about a $800,000 operating um benefit. You know, that that would be the savings that could be realized. So that's just something thinking, you know, as was mentioned
071earlier, well, what happens if enrollment doesn't shift? if we don't see growth taking place, then that's the time to start thinking about well, what could we do differently and um how what savings could be realized. And so that's just something to put, you know, kind of a sticky on and hold that and think about it a year or two from now. You know, if things shift and change and enrollment starts um increasing, then that doesn't have to be really a subject matter. If not, if you're if it doesn't adjust, then that's something to be thinking about in terms of what could be. Any questions on that one? Okay, great. Okay. Um, when we talk about the available revenue for capital investments overall, you have um general fund allocation that comes over for John of about
072$200,000. So, the total amount over the next five years is about five is about a million. And then you have the construction excise tax that comes in on an annual basis. Estimated about $170,000. So we're looking at about $850,000 over the next number of years. So for a total of about 1.8 million almost um $ 1.9 million that you'll have to spend over the next 5 years from just those two revenue streams. um what we wanted to at least put into the the pot, so to speak, as you guys are thinking about where you want to be three to five years from now. Um the Oregon Department does uh provide matching dollars um up to 6 million if you decided to go down that route and borrow dollars in the future for a general obligation
073bond. So they would match you up to 6 million, you'd have to provide 6 million. So when you're thinking about your deferred maintenance, that's 9 million. When we look at some of the other um opportunities to be explored in the next 3 to 5 years, that's something to consider as well. But that's really where you stand right now in a cash flow basis on an annual basis um and with the option that you could explore um general obligation bonds in the future. So when we're looking at um the priorities across the board, you know, roofing um was kind of put in the first bucket of about 4.8 million. The next bucket down was what I mentioned earlier, just just different systems, the doors, the lighting, ceilings, and then the option three is the parking lots,
074the asphalt to be um upgraded over time. How that breaks apart across the different schools. When we look at Orchard, Orchard is the big one with the um the tile roof that needs to be uh re replaced. Um the other options for Orchard are, you know, just the priority repairs that have been identified. Uh and we also, you know, this is no dollars associated with it, but could you potentially incorporate a partnership um for a prek uh couple classrooms? The same for Phoenix. we look at the priority repairs that identified for the deferred maintenance work is about 1.1 as well and then also the partnership for prek and then for talent um there's going to be the remodeling of the bathrooms um that's taking place this next year or this next summer as I believe
075John had mentioned um then we have priority repairs potentially should we think about relocating the outdoor discovery repurposing that site you know what kind of experience do we want for our kiddos in that and then the other one is once again do we um put prek with partnership um into that school as well. The middle school it's not oh there we go middle school has about uh 1.4 million of need. Then there's also the conversation about what about upgrading the track and field that should be a consideration as well for those children. And then what about um you know since you are all definitely um providing opportunities for children to explore uh what what can be beyond high school with the CTE um opportunities. Could you start the CTE work earlier at the middle school
076so that there would be kind of a continuum of education opportunity a line so to speak that draws from middle school to high school. Um, and in that case, if you could remodel a couple of the classrooms, that'd be about $2 million. If you were to build new, that would be about $3.5 million. Um, and then for the Phoenix High School, you know, that's brand basically brand new. Um, and just identified a couple um um items for ticket item about $300,000. And then there's the um early learning center uh which looked at fixing you know the pirate ship area and and the cost of about that area fencing etc is about 125,000. Okay. And then the last one for consideration is the Culver Park Sports Complex. Um that would be multiple phases um for development
077and that could also afford people to to have community engagement with that and community partners with the buildout um potentially with you know your cities and and you know maybe maybe the county. That's something to explore. But the initial phase is about $10 million with a total buildout over time of current dollars of about uh $35 million. So, those were the um different options that were um raised for consideration. Do you guys have any questions about those? >> I have a question. Might be more for Brent or or John, but um I'm alarmed by the need for a $3.7 million roof for Orchard Hill. Um so, I'm hoping we could speak to what's driving that um and what what brings that on. I would think, you know, when we did the bond, we would have
078done an assessment of our facility. So, what what was the condition of the roof in 2017 and how has it changed so poorly in the last seven years? Um because to me, I look at these things and I agree that's a seems to be meant. We're talking about a roof. So, I would have a hard time supporting sports complex if we need a new roof in one of our schools. So, can you speak to just Yeah. Just what's what's causing that? >> When we 10 years ago when we did this, there was a few sections of this roof that were failing. >> One was over the library. We redid those with that money. >> Mhm. >> This building was built in 1982. >> Um with a roof that has a lifespan of 50 years. So,
079it is about three years from its >> lifetime. Mhm. >> And it was me that called it out. >> And I've actually brought it to Brian a few times that >> at some point we're going to have to look at that roof. It was not a consideration in the past bond. >> Um >> and also the same thing, there's a a chiller HVAC a piece of HVAC equipment. It's the only piece of equipment in the district that we haven't replaced yet. >> Exactly. >> But that was because at the time I had engineers look at it and they said, "Oh, it's still in good shape. if it is at, you know, close to its time, >> but it's still in good shape. >> Mhm. >> Another thing to consider would be Don would have been
080there for the last one. When the last time we did this, what the actual what they considered the need with all of the deferred maintenance was closer to $94 million and we went for a $68 million bond, >> right? >> And figured we would just have to figure out a way >> to get some of this stuff done. And as was has been kind of pointed out, we got the $68 million bond, but we've stretched this into nearly $90 million. >> Right. Right. >> With all the grants and everything. So, >> there still was a need back then. >> And a lot of what they're talking about at the other schools, Portrait Hills, the only big >> all the other schools are replace the gym doors because they're looking they're old >> and they're going
081to need it eventually. all small stuff that is the same stuff that I do every summer. I target >> these things and that's why we're so far ahead. >> Yeah. >> And when we were talking about replacements, when they came back with the $3.7 million, we were pretty astounded because >> I still kind of think it's smaller than that, but when they project their numbers, it's based on us not being able to afford it this year. It's based on >> best case scenario, if we were to go for a bond or something like that, we're probably two years out, best case. >> Um, >> so the prices are somewhat based on that. But I will say >> I had roofers out here last week and I'm expecting >> uh a ballpark, you know, a number.
082>> Okay. >> Because I'm going to be checking numbers to see >> sure >> if there's any other way that we could do it, right? >> Less expensive sooner. if we can find the the funds. >> Yeah. Thank appreciate that. So I mean is it leaking? Is it just based on the age of it? We know that it's >> it's based on age. We have done maintenance on it. We did have to make some modifications and um as somebody that understands roofing. So when you put a roof on like this, you put tar paper underneath. Well, that's actually your waterproof, >> right? The tile protects the waterproofing. >> It protects it from hail. It protects it from UV, all of that stuff. So, we actually had to pull some of the tile up >> and
083the paper was almost dust. >> It was just brittle. >> So, that's I'm like, okay, we don't have a whole lot, you know, many more years to go >> uh before we'll be facing the the issue. >> Okay. >> Thank you. >> Any other questions? Um, I want to say thank you for being so on top of it because being on pace, I see claims of roofs and things have changed recently in the assurance industry and I really appreciate you being on top of it before we're in the middle of a mess. >> And then I was curious, you know, there's a lot of talk around the state about uh woodland beans or glue lamb beams. Was that something? >> I didn't see that show up in this report. So, >> okay. So, that's not
084in this report. >> Yeah. >> But by the end of this month, we should find out whether we get the grant that I >> that I submitted. >> Okay. >> Or the reporting of it. >> Yeah. And I've already made contact with engineers. We've been to each of the buildings. >> We just haven't done the formal assessment. >> Got it. Okay. That could be an additional cost potentially that that's not reflected in. >> Well, if we if we get the tap grant, which most of the time you do, it will cover >> our engineering costs. So, it should not cost us anything to get it done. >> Okay. >> Thank you. >> Okay. So then walking into community engagement, we had a survey that went out um in the middle of January through early February,
085we had 73 participants. Um and I just want to focus in on, you know, we had a lot of parents that came forward um to uh bring their voice to the conversation. They prioritized um pretty much, you know, how students were going to be impacted. that's where they wanted the investments to be made. Um, and it was what I really appreciated was that it was across the board. You had a pretty pretty good balance of where people lived um and who responded. And I'll show you that on the next page. Um, so it it was a a diverse crowd that came out to to um participate in the survey. So, um, real quick, uh, Talon Elementary, Phoenix Elementary, um, and Orchard, um, that was the I'm sorry, Orchard should be up on the upper right
086hand side. I don't know why it's not there. Um, but Orchard was about 16%, 40% was Phoenix Elementary, and 37%. And we just asked them to identify where their elementary school was in their area so that we could kind of figure out who was responding. Um we also looked at the survey by people that how long they had lived in the area and the uh greatest number of people were the 15 years and the 1 to 5 years. So that was a good mix because we figure those are the parents those are the families um that are participating and then by age we can once again see predominantly parents uh 20 to 40 years old and 41 to 64 years old um made up that that big uh portion of like 95%. So that was
087a that was a those were good voices to be heard from. Okay. Um so this is what we asked them um you know for the the ranking of you know what they would have priority and that was basically what we just went through but the top top six 3.7 was the roof upgrade track and field. What about construct um the a remodel for CTE at the middle school? What about bu rebuild or a new build sorry at the middle school for CTE. Um, and then how about the prek across the board? That really doesn't have a price tag on it because as we mentioned earlier, it was going to be we're looking at community partners and how that could work. Um, and then the Culver Park uh sports complex. So, the way um it was
088ranked, we only had about 20% of the 73 actually give us the ranking. Um, so my suggestion would be that as you start to formulate this, maybe two or three years out, if you start to think about, hey, we really we really do want to think about um maybe we do invest in the sports complex or maybe we do want to extend the um CTE at the middle school. What what what might that look like? Um that you would actually go out and have a really solid uh survey to to find out what the level of support would be. um of the communities. But in this case, um we're looking at the Orchard Hill roof, the came in as the number one um investment that was identified. Then they had the prek um uh state
089or uh sorry, districtwide, and that one's not really wouldn't really cost you. Um so that's something that could be done um sooner rather than later. and then the high school, the middle school CTE, then the sports complex, and then the um the middle school synthetic turf, and then a a new build for CTE at the middle school was the at the bottom of the of the list. So, that just can help you kind of frame moving forward where your priorities might be um to support student learning. Um so, when we start to think about what we're looking for, you know, in How we approach utilization is going to be important um and decisions that need to be made moving forward as more kiddos come in. Do we need, you know, to adjust? Um do we
090do the prek? What is that going to look like so that we can have a really good idea of how we're going to um improve utilization at our facilities? Continue to invest in schools as as uh John and Brent have mentioned. You know, we constant you guys are constantly looking at that and finding grant dollars, etc. So that continues on. You want to be able to balance your uh capital spending with ongoing operating capacity. So being very sensitive to your enrollment levels, what your um dollars are coming in for children. That's going to be the revenue is going to be critical. Continue to in uh incorporate both the physical space utilization as well as programming decisions. What can we do to enhance the children's experiences at our buildings um with the extra space that we
091may have at this time without tying our hands into the future? And then, as I mentioned earlier, when you think about how you might um want to be investing dollars differently with those investments that I just mentioned, do we need to garner a little bit more um support or understand what the community is willing to invest in into the future? Okay. So, our timeline looks as the following. We're we'll finalize um the the master plan. any input or suggestions or comments that you guys have, if you can funnel them through Brent and John and they'll send them to us. Um, we can incorporate that in the document. Um, we'll send this over to you. Ideally, we're our target is April. We can do it in May. Whatever works in your calendar is really um up
092to your schedule. Then we need to just submit it to the state of Oregon um with the u finalization of the report and then you move forward with how you want to implement accordingly. Um I do have an appendix which really talks about um some of the ideas that did come forward from the the community if you guys just have a couple more moments or we can end it there. Um you have the document um and I can answer any questions. It's up to you. >> Yeah. Well, I think let's reserve some time for questions um or comments. I think we can read through it. Um okay. Does anyone else have any >> comments or questions? I think something that's just sticking out for me is I'm thinking about the reliability of a sample size
093of 73 people >> in a district with 3,000 voters in the last election roughly. And so, um, and >> I think what to keep in mind, too, this is this is a this is a grant, this is required by the grant. And and just like we did with the bond, if we were going to go out for any capital investment, it would be multiple multiple in-person meetings and outreach and things like that. So, I appreciate you sharing that. This was this is a small sample size of just an example of what could be but in investing millions of dollars again into our facilities um it would it would be again a a fullfledged outreach process >> right which is why I s I I iterated that you would definitely have to take those take what
094you decide and then really go take the pulse um and see see where um where the community sits. also the student community. I really didn't see representation on that. >> No, there was dimminimus. >> I think we had one. >> So, this is a starting point, >> right? >> And and probably the biggest thing is identifying what the needs are and and those deferred maintenance costs. So >> yeah, I think through this process we'll get some really good strong recommendations and some really good data. Um there there are different ways to gauge enrollment for districts. And so that's we could also look at uh those types of things. Um we typically gauge kindergarten incoming kindergarten with our uh students with special needs that we're having and that when those are up our kindergarten enrollments are
095up uh typically and those seem to be up. So Um, >> so there are different ways to engage enrollment too. >> Yeah. >> Right. And I and I think that's, you know, in light of that, that's kind of upfront was really keeping your eye on what that looks like over that next couple of school years is going to be critical with decisions that will be made. when you when you do this in Oregon and those numbers is how closely does that pan out in the next three to five years as far as those enrollment numbers but I saw some other numbers in I think there was Salem Kaiser about some drastic um reductions in enrollment so I think that was a PSU study you were using mainly >> right yes and I I will caveat
096this um what we have seen not only in Oregon, but across the country um with the border changes and with the demographics being impacted, there's a lot of noise in the data and for example, um I'm here in Colorado, but you know, the client that I had this past year up in um Oregon, you know, you could you could See, there's dramatic change in enrollment that wasn't expected. And so those I think Brent to your point really clo closely watching how those births are taking place and how the enrollment is hitting over the next two years, three years to see what that recovery is going to look like. Does it continue? Because you guys have continued to bring students in. Um but the birth rates are just hitting everybody across the country and you can
097see it. And so um Oregon's not unique, Washington's not unique. You know, we see it in California. We see it in Arizona and Colorado. It's just something that I think has kind of hit all of us. Um that we didn't expect. Um, and then you also have choice, which is not necessarily your challenge at this time. But, you know, that's that's been a ripple across school districts as well, having to adjust accordingly. So, I agree with you 100% that one, you need to start keep looking at housing. to, you know, what those birth rates are looking like and what they're what you're able to actually um receive coming into your kindergarteners and and those are going to be drivers because those are going to be impactful as you watch your kids go through your school
098system. >> Well, appreciate all the work and effort, John. Thank you. And um I think probably some of the information's sitting a little heavy right now. Um, but that's one thing I appreciate about this district is that um, you know, we can't bury our heads in the sand. We have to know what the needs are and um, you know, this is an important starting place. So, and >> we also have to update our long range plan. So, thank you for all your efforts Susan for the presentation today. We appreciate it. >> Oh, absolutely. Thank you for your time. Take care. >> Got it. >> Thank you. Um Okay. Um any comments before we move on? >> That was really dense. >> Yes. >> Lots of information, but >> yeah, >> kind of clearly understood. I
099don't think there were any initials in there. >> Oh, yeah. Good. >> Yeah. Please, please. I just wanted to thank you guys for your patience. This is longer than I thought. That's okay. But it's good information and I appreciate all the great questions. >> Yeah. >> And as always, I appreciate all of you. >> Yeah. Well, we appreciate you. Thank you so much. >> Um, okay. Consent. I know it looked like such an innocent little thing there. Okay. Uh, we're going to do the consent agenda. Do I have a motion to approve the consent? >> We're fairly. Okay. I move to approve. Let me agenda as presented. >> Thank you, D. >> Second. >> Thank you, Diana. Any objections? Hearing none, the consent agenda is approved. Uh information and discussion legislative OBA. >> I can
100try to make this fast. So, things are moving really fast. I like what I would say tonight would probably change. Um, as mentioned earlier, we did the um, advocacy day. It was the biggest group southern Oregon. Even though some people did not show up because of the weather, it was still a big huge um, sign up. And I did like this year we did it with different organizations, KOSA and the um, business managers and it was nice to have that collaboration in the meetings um, and talking. So that was really good. what what all the coalitions are um on right now is the ED stability fund. And so that's a fund that was put together. I have no idea when it laundering money filled in fills into it. And right now it's cash, so you
101can't put any more money into it. It's full. And so if we take money out for budget um challenges that that and leave some in there, it will automatically fill up again from lottery funds. So um it's kind of a as Representative McIntyre says, this is a no-brainer. It's full. We need to empty it so we can put more money and it's silly to have it full not and the money not going to this fund. So I think it will pass. um some of the representatives didn't understand the whole concept. So just like giving representatives and senators the information so they understood um how it worked and it was very helpful and I think we need to continue doing that. Um and then as um Nancy mentioned DC went better than I expected to tell
102you the truth and I have been going to advocacy. They keep on changing. They keep on adding more stuff to it. But I've been going advocacy for a quite a while now and I feel like this is the best one that I've had so far. The leadership part not the best, but the advocacy part one I felt was the best. And I don't know if Nancy wanted to add anything else. >> No, I think there's a lot of value in listening to very diverse voices and diverse perspectives. And I think you know this effort of continued relationship building so we can better understand one another. While we might initially are you know our brains are designed to just make really quick decisions and think really fast and just jump to a lot of conclusions and
103assumptions. Sometimes um it it's so nice when we have time to slow that process down, build a relationship and really ask curious questions about why, you know, funding is going or decisions are made the way the decisions are made. I mean, that's actually like one of the huge takeaways that I've gleaned from the last like 2 years. How sometimes people will vote on a decision and our knee-jerk reaction is, "Oh my gosh, I can't believe that they would do it like this." And then when you ask deeper questions, you get better understanding of why. And sometimes the answer is not super obvious. So, and I think that we had that experience a couple of times that was really refreshing to just slow down, ask questions, build that relationship so we can then trust one another
104better when we're asking for more or when we're advocating for more um while also supporting what other people are doing, right? because it's not it's not an easy time, but I think that together we can come to better support a broader range of students through through that relationship building. So, yeah, that's that's all. >> Well, we thank you both for attending and for advocating and thank you Don for the update as well. Um, okay, financial report. >> Yeah, in your package you have a financial report. If you mean can grab the mic, she'll walk you through it. >> Good evening board and everyone. >> Okay. So um first we know that the financial report is um right now we are projecting a 25% u income balance is the word revenue. of about $2.5 million. Um
105the reason why we it's so high we um I did an analysis of expenditures you know and we what we did is a lot of the positions that we had budgeted in general fund we ended up being able to utilize some of those for grants. uh for instance even for the uh schoolbased mental health grant or federal grant we ended up being able to utilize some of those dollars and transferring them to that grant to utilize it through December. So um other than that it's good news for us uh since we received the u ADM security money from the beginning of the year. Even though the interest rates are going a little bit down it's not it's about 4.16%. All that money sitting on the account has been giving us quite a bit of interest.
106So compared to last year, we received 691,000 in general fund dollars for interest. So far, we've received 566,000. So I project that by the end of the year, even if we close down a little bit, it's going to be around 900,000 just those money sitting there. >> Um, so I don't have any questions for the general fund. the um roughly $1.2 million um difference between the adopted budget and the projected for salaries and associated payroll costs. Is that the grant funded positions that you're talking about or something else driving that? >> Part of it is grant funded. We also had some positions that we had planned to hire. >> Okay. >> And it just didn't happen. Like the financial >> one position was a uh FTE that we were going to move to the high
107school for financial literacy from the middle school and we ended up absorbing that um curriculum in the social studies uh department. So >> okay, >> we also had uh two positions that were in the general plan for special education and we needed to move them to the IDA grant to be able to utilize the whole uh allocation for this year. >> Okay. >> So that's just an example of things that we have moved around and the reason why we have such an overage >> on the account. way. >> Any other questions for you? >> And you moved the contingency out of >> Yes. Another reason why it looks pretty high is because I figure at this point in time, we're not going to need to use the 600,000. So, >> Oh, and and so all
108of these projections get us through the end of the fiscal year, right? including the um the three payments that go for payroll in June or is that corporate? Okay. >> Yeah. So, this is just for the end of this fiscal year. We already started working on projections for the next year of the bienium and the >> next bianium. You know, I share them with friends. So, >> we'll have to discuss those during the the budget. Of course, we're not going to have a 25%, >> right? >> Um, I just I just one quick moment. There are literally districts who forget to budget for the um those summer payroll and then end up with end up bankrupt or broke by the end of the year. And so, I know that's a low bar, but thank you.
109>> Thank you. for the parents for all of us who pay for the whole >> county >> in our state >> anyway. Thank you. Okay. >> Okay. On the second page, you have the dollars that we have left over for this year. Um so far for this month we have $1.9 million left over. At the end of the year we're projecting about $1.8 million. This is the consideration of interest received and um expenditures that we have in as of right now. Uh for construction excise uh is showing 360 316,000 as of January 31st. I'm projecting that if we receive um the prepaid monies for the the TMS solar grant, then we should have about $221,000. The expenditures 925,000 that's with all incumbences for including the TS solar grant as well. I don't expect that we'll
110receive that revenue this year for the TES grant, but we have to talk about it. those sol >> okay yes I was going to say if we don't receive TMS we I may need to make a transfer from the general fund to construction exc have it to zero and will receive those monies which is about 600,000 if I'm not mistaken between the two grants >> 500 600,000 which it will hold back in the construction exacts Is it just a timing thing? >> It is I believe and John knows more about this but >> abstract on the court John. >> Yes. But um once the the grant is completely inspected and verified then we can receive the full money for the grant and then we can also submit for incentive and incentive reimbursements which we have
111to wait sometimes a few months to receive those. That's why I thought, well, this is what I'm projecting, but >> we'll make the work by the end of the year. >> Yeah. And when you say end of the year, you mean this year? >> Okay. >> Yeah. It's fast approaching. >> Yes. >> Okay. Any other questions? >> Any questions? Thank you. Appreciate it. Thank you. >> Um okay, next item is renewal of teacher administrative contract. >> Yeah, so we are continuing to work with the um our administrators and our teachers and we will have a final list uh at the next meeting for uh the renewals and the non-renewals. >> Okay. And then dropout and graduation. Yeah, you have a few charts in your uh packet and the one chart um where it has a
112four-year cohort graduation rate and has subgroups. That's that's one you've seen in the uh state of the district that I've been sharing. So, uh you saw that before. Denise put together some other uh comparisons uh to other districts and high schools as well. um that shows it's a little tougher to see, but you can um just see how we compare uh Phoenix High School to other high schools in the region and we fare very well. Uh then there's also a dropout rate uh calculation and that's the final um that's final. Yeah. Um chart you have and uh since our graduation is really high in our cohort rate, we also have a low uh dropout rate. And um again when you look at the district uh and our graduation rate and dropout rate we do we
113do have uh armadillo that that is in there as well. Uh but um Denise has put together all the high schools and the charter schools and the district information. So when you're out there talking or getting asked that question you can have that those tools ready for you. Well, it's big celebration especially as we look at the graduation rate amongst some of those other underserved populations. So, very well done. Do you know what might be some of the contributing factors that allow us to have these graduation rates? >> We need a 45minut program report on that. >> True. >> And please. >> Yeah. >> In brief, I I didn't hear the question. So, one of the driving factors for our graduation, right? Uh, I think the support systems we have in place, I think the
114connections and the rel relationships. I mean, we'll have spring break school coming up uh for our seniors. We will we um we we you know, not all of our graduates get to walk across across the stage um in June. And so, we hope them also in the summer continue to earn credit towards that. And so they uh any graduate any senior that graduates before the start of the next school year goes into the graduation rate even though they don't get to. >> Okay. >> And Erica I don't know if you want to share anything. I was going to say the level of interventions that we have are focused on MCFS system and making sure that we are knowing every single kid and their story and their circumstances so that when they so that when they
115do get to seniors uh in the summer um if we couldn't get them across the stage then it's a whatever needs to happen to make sure that kids have what they need to meet them where they're at. that means a McDonald's and that's where we're going to make sure that we are tracking that. >> I I also think one of the things that's getting off to a good start is so important. So that's why that ninth grade on track number and so if our kids earn six credits their freshman year, they're well on their way uh to to meet that graduation rate requirement. >> Thank you. And I do I do understand that there's a lot of beautiful work that happens and I'm really really grateful and I'm just curious like I'm not suggesting that
116we do more but it in my head it also makes me think like can we how can we replicate this not just in our school district but also in other schools districts that continue to struggle or their graduation rates might be lower. Um because again it's not it's not just thinking about locally what what's happening here but thinking a little bit more broadly around our neighboring schools and our neighboring communities because there's also a lot of transition that happens within students from one school district to another because of mobility because of McKenna Venttor because of you know various um reasons. I was just thinking like how can we be like guilty or be able to do a little bit more setting because I think it's it's so helpful and and I love that our students
117have that support and it also makes me think about what could other school districts do to also achieve this level of support. And I mean there's a lot of factors and I know that we have a lot of we're really fortunate to have really great staff and teachers and administrators and all across um folks making this school system school system work. And I'm just thinking how do we continue to strengthen but also replicate it even with middle school. Middle school is such a lovely time but it's also a weird funny time for students and how do we not just like do this sprint at the end of high school, but how do we continuously implement those strategies and implementations throughout K through 12? >> But that's a conversation. I know it just went up. It
118might be a really good article or the little paper that comes out on the state level to really emphasize that statistic and why we think we got there. >> Yeah. >> Because that would be instructional for the state. >> Agree. But one of the ways that we collaborate increasingly is through the SOESD. And so I might suggest that rather than taking a recess, we just take that action eye up now so we could call it a night. Is everyone good with that? >> Yeah. >> Um I I heard a little birdie hoping that Dawn's in support this year. So I suspect that this will go pretty quickly. So up for action is the 2627 local service plan with SOE. Uh do I have a motion? I move to approve the 2027 ESD local service plan
119and student success at comprehensive support plan as presented. >> Second. >> Thank you Nancy. Thank you Diana. Discussion. Don. >> Do I dare? So >> yes. >> Um honestly you guys all know that I have not been completely satisfied with the ESD but I do feel like things are getting better. I was really reluctant having a board me n seven new board members out of nine. That's quite a bit of a change. Having a new superintendent, having a new administrative, like I was nervous, but I do feel like the board members have come in and learned. The staff has supported the board members. I feel like Mark, I was not so sure about his person centered strategy, but I have seen growth in the staff. I just got to spend time with Aaron and Kylie
120um yesterday and they they their message is similar to Mark's. I watched the video one this presentation on the school board very similar. So that was like oh I feel like he is supporting them. They they have Kylie has grown in the last year. I feel like Aaron was very wanting to learn. they were over and over saying, you know, we want to collaborate more. We want to listen. So, I feel like personally, um, it says on paper the services are the same, but I'm hopeful that it's like a 2.0. The services are the same on paper, but in reality, I feel like staff is listening and hearing and changing things. So, I just want to make Bren's nodding. Yes. Okay. So, we're on the same page. So, yes, I highly support this one. Oh,
121wow. Look at that. >> Um, okay. >> And I really appreciate when there's questions because I think that the effort is not criticism. It's like how do we continue to make things better? >> At least that's my perspective. >> Yeah. >> And I think they're listening now, >> right? >> I I just Yeah. I think over the years they're going to need to continue to narrow the focus to meet the greatest need. So, um, yeah. Um, but I have seen a marked improvement as well. So, awesome. Um, are we ready to Paulie, are you still with us? >> I'm still here. >> Okay. I hope I just realized that you haven't been able to. >> You just forgot about me. It's okay, Michael. I'm still here. >> I can speak. I'm fine. >> You've just
122been soaking it all in. All right. We'll start with you on this vote. Yes. >> Diana, >> yes. >> Nancy, >> yes. >> Don, >> yes. >> I vote. Yes. >> Amazing. >> Off the record. >> There is no such thing. Uh, we're still we're still in session. Um, so the next board meeting is the hair for your review. We got some fun evaluation stuff coming up. So, I know Brent's super pumped about that and um we are too. And yeah, we'll see everybody on March fourth.