001Hey everybody, welcome. Thanks for your patience as we get going here. We're a little cozy tonight, but I think luckily uh I don't think anyone's sick and I think most of us showered, so uh we're going to start with student representative report and we are well represented by three students tonight. Good to see you all. Go ahead. Um, we had Halloween Halloween spirit day on Halloween or the day prior to Halloween. Um, we had a costume contest with the students at Phoenix High School and the winners got a question for these. We also had college swag day last week on Thursday for college application week with a door decorating contest among the teachers. Um, and today is actually awards night for fall sports at Phoenix High School. Um, we had boys soccer, girls volleyball, girls
002cross country, and boys cross country qualify for state. Um, they did amazing. And FFA went to Indianapolis for the 9A National FFA Convention Expo. Hey. Hi. My name's Rachel and something I'm going to talk about today is um not last weekend but the one before um our Phoenix High School leadership class a few select students. We got >> to the OAS leadership conference and it was a really great experience for a lot of us. It was my second year going and there was just like a lot of really great opportunities there and networking opportunities. And one of the things that we get to do as students is create presentations to give to the other students and teachers there. And students get to like pick which workshops they're going to go to. And so we had
003two presentations this year, which is pretty big for us. From not having any to having one really good one last year, we had two very successful ones this year. In a normal workshop, you have about like 20 25 students. In one of ours, we had 50 plus students and the other one had over a hundred students. So, they were very well entertained. So, that was a really big experience for a lot of us. Um, we also went to another leadership conference. It was held at SOOU. It was the SAU symposium and it was the first of hopefully many to come. It was run by the Namis family and we pretty much got to go to SOU for the day and listen to two different keynote speakers talking about authenticity in your leadership and how to
004like be vulnerable and accept being a leader and really go beyond leadership as we act. And there's also four scholarships available for $15,000 for students going to college. So really big opportunities for that. >> Awesome. Yeah. Um I don't have as much to say as her, but >> our band team this weekend um won third at their competition and um their grass section got second. And then um our scavenger hunt, which a ton of kids um don't do school for a week and they have to spend a ton of time catching up, um got third out of 11 schools, which is really good for us. We haven't bothered. So, one more quick thing to add. Um, a few weeks ago, starting on November 3rd, was early application for a lot of colleges and seniors. And
005so, we've had a couple students already hear back from colleges on acceptance, which is just really big. >> Very exciting. >> Aren't they great? >> By the way, um, very good. Okay. um centate positive AC. Good evening everybody. Good to see you all. Uh so tonight I just have a few shout outs I want to give. Um today during school we had our school lockdown uh practice group. Um and so I just want to give a shout out to Sergeant Leman, our resource officer. Um and Aaron actually showed up as well. So law enforcement support. Um but just again as we're trying to build um systems and making sure that this is the safest place it can be. Um and so running those trails seeing where um we can improve and get better and all
006that. So thank you for their um insights. Um I want to give a shout out to Cindy Rutherford. I think I've mentioned so this year's our um we didn't have this class last year but we have a CTE hands-on side class and a really um I think as we continue to grow it but they had a ramen cook off uh competition that staff got to participate in and try different that kids got really into it. Um and they're doing a lot of uh Cindy being a formal math teacher of pulling in math with those and how they're measuring and all the recipes and everything like that. So that's just kids are just excited about it and um the kids that aren't in it like the buzz is like definitely there that wanting to join. So
007excited to continue to grow that program. Um I want to give a shout out to Derek Rodman. Uh he is just like very helpful and I just know just like his calm presence and support. Um there's been a couple situations that I would call not calm and I think it's like calm energy, positive energy. um and just wanting to do everything can for kids and help kids succeed. Um thankful for that. I want to give a shout out to our front office team uh Julie Rocket Lockets and Vanessa M&Z Rees and Ian Tanner. Um you know they're the front uh facing when people come in our building. They're the ones that are there and I think just um I don't know I'm seeing a lot of growth in them this year and just uh their
008presence and all that. So, just want to give them a shout out. Deian Tanner and I just actually went to a training together and so I was uh out a little bit last week and um really just how her and I can work um more efficiently together and getting me out in classrooms and really kind of just getting out of my own way, letting her run the show. So, that's the plan. Um, and uh, and then last but not least, and this kind of ties to me being out last week for a couple days, but just the Allison um, it's like to feel confident and not like have to worry um, and knowing that she like has it down, but I'm not here. Um, just makes it so much easier for me to get those
009opportunities and grow myself. So, just give her a shout out as well. >> Thank you, >> Casey. If you haven't already, give Dean your email. That'll be lifech changing for you. >> I'm sure getting announced that. >> Thank you. >> I would schedule an email for 8:30 tomorrow to ask us to do that first thing. >> Good. I feel good. >> Um, hi boarding cross, proud principal of the pirate ship. Um, a couple of things that I just wanted to make sure you're aware of. First is I'm sure that you've seen our attendance data that we're really proud of this year. Um that has been a collective effort of a lot of people making sure that we're focused on um individual student situations. And so um I wanted to first shout out to Southern Oregon
010ESD. Jackie Jet actually helped us do some empathy interviews so we could better understand um what's going on for our students. Um, and also we've had a lot of people invest a lot of time into setting up our new intervention suite which is an add-on to powers school and that's giving us a lot of great data right away. Um, and so I wanted to know that to Erica Ooa who's really led the charge and has kind of made sure that we don't drop that ball because there's a lot of things going on to set that up. >> Pantova is our attendance specialist at the high school. um just her commitment to learning the new system being willing to try new things and also just our team in it who um does a great job of
011supporting us from the back end of things and the language I don't speak um asking me questions so we can get the data we need also we have um started site council and it's been moving and grooving I mentioned that under the attendance protocol or attendance situation because our goal this year is to get really clear on our communications with families about attend is um high school is a lot of I don't want a helicopter parent, but I also don't want to give my student 100% freedom. So, just kind of balancing how we can communicate with families so that they feel that they're balancing both of those things. Well, um we recently had the end of the quarter. I wanted to let you guys know that we had 286 students who qualified for honor roll,
012which is a 3.5 GPA or higher. So, shout out to those students who are working really hard. Um, and additionally, out of those 286 students, 104 of them had 4.0 GPA. So, really working hard and making sure that they're getting what they need done. As you know, we have student life conferences coming up. Tammy Ingson is the brains that make that whole operation work. So, I just wanted to shout out for to her. She's a great she does a great job of making sure we're getting what families need as far as a structure and then communicating that to staff working with admin between like contract and you know just kind of our week before Thanksgiving. So I just wanted to shout out to her and um also uh we have been doing a lot of
013work in our instructional leadership team. So, I wanted to shout out to Jessica Hanlin and Javier Del Ria who are always for my kind of wild and crazy giant tree ideas. Um, talk me down and also help me make a plan. And then Alyssa Barber who has been doing a great job of making sure that we are um aligning our OSAS or smarter balance data and information into what we're teaching in the classroom so that we're not measuring apples when it comes to OSAS and oranges when it comes to giving credit, but we're really making sure those things are aligned. Um, and lastly, but certainly not least, just to build on some of what our student rep said, our legacy and spirit at Phoenix High School is at a all-time high. Um, at our next
014rally, I really invite you, um, in December, I'll send you an email invite. Um, but that is because of the students commitment to ensuring that all students are seen and heard and are represented on the floor. And so, we talk about that at length. I'm really proud of them for presenting two workshops at OASC. We went through from not going or attending that conference at all to now being some of the top presenters which is amazing in the last three years is is how long it's taken and again um just got wonderful feedback from SOOU about their presence in the symposium that Rachel talked about and just how impressive our students were they actually got to spend time with um SOOU students and um might have impressed people more than the fellowship Awesome. Thank you
015board principal over challenge pass away. First and foremost, happy world kindness day. Did you know that? >> It is. So be everybody message. I say oh 100 times a day. Um tree. Um I did want to give a quick update and shout out on our inclusion efforts. Um especially thanks to our kindergarten teams. you know, when we welcome those little 5-year-olds in our doors and we sometimes do not know what we're getting. They've had early childhood intervention and it's just it's a it's a journey navigating those waters and ensuring you know the safety and the support that they all of everybody needs throughout it. But, you know, I was just in a room this week and I was like, "Holy cow, these are a whole different group of kids. They're just sitting there learning like
016they've been doing it a lifetime." So, I just want to thank, you know, our our teams that are working in kindergarten especially for that work. Um, also, uh, we have our fall family conferences coming up here on the 24th and 25th and really excited. Our goal is to have 100% attendance at those. I think we can do it. Um, our sisters are working really hard to schedule everybody in meeting everyone's needs. So, kudos to them. And then a little update. Um the talent artisans market is coming back to talent elementary which is hasn't happened since co. So we're excited to welcome them back that will be happening over that weekend of Thanksgiving. So and more importantly our second graders at uh for Mrs. Bunk Morales's bilingual second grade class are partnering with the artisans market
017as part of their community service project. So they're providing the advertising for them which is really fun. Um and then Last but not least, tomorrow is Ruby Bridge and so we will be celebrating our talent with a walk in. So how can I get five? >> Good evening everybody. I'm Schlice principal at Phoenix Elementary, but I'm also standing in for Kent. He's dealing with some family stuff right now. So I'm going to be channeling Orchard Hill first. Um, Ken writes, "As part of our districtwide efforts to support families and students to increase attendance, we've been doing some fun activities to recognize staff attendance in order. Thanks to the creativity of Holly Swift and all adult all adults submit daily attendance tickets to a raffle. Each Friday, one staff member wins a Starbucks Monday and another
018is selected for a week of preferential parking. While it's not much, it sends a message to kids that adult attendance matters, too." And I know you guys just looked at attendance, so there's that. Also want to share that yesterday we had our um our distributed leadership team meetings but we've changed things up a bit and we also meeted districts teams on those days as well. So I'm part of the math implementation leadership team and we had only five people were present yesterday but two of them were orchard um teachers Jamie Cross and Sarah Price and together they were working up a system so that that would allow teachers to get into each other's classrooms without administrative presence but just really learning from each other. it's helpful to be observed and it's helpful to to witness
019each other. So, they're working on a a plan for that to bolster our math um strategies that we're working on. And then Jamar Boyd and Zoe Boilles are working on a plan to work on um ESPback strategies to help support our third through fifth grade teachers in implementing some really cool ESBAC work. So, I just want to give all of those math leaders some u a shout out and just it's really collaborative and wonderful display of leadership. And then finally, last week we attended an Oregon RTI um uh session with a lot of the SPEN representation and our title teachers. And so Sarah Instrom is up top there. I got to spend some time with her. We're just ending our first round of intervention cycles. And we're spending a real a lot of time really
020dissecting and really um looking at the in impact of that intervention and really working to see like are interventions how how fine-tuned are they? So Sarah Ingstrom is doing a great job over there as as the uh title one teacher. So I wanted to give her a shout out as a hawk. So that's the new portrait hill. And then finally at PEX, I just want to echo the same sentiment around title one. Sean Spelain is our title one teacher. Just an amazing we're learning a lot in terms of really strengthening our tier 2. So just want to give him a shout out. And then the lastly collaboration is the name of the game. Our fourth and fifth grade teachers are doing a great job uh taking our interventions and then and then working as a
021team to provide support for the whole group um as a whole. And then our third and fourth and fifth grade teachers are also collaborating. Zoe Wales has been our old teacher for the last two years and the team has stepped up and now we have literally like seven leaders and so we have practices in the morning. We have practices at two different lunches and so all there's no reason that any third or fourth or fifth grade teacher or student who wants to participate in OB can participate in Oop which is really awesome and then keep going on and I have two more sorry migrant ed started today. We have a a micro ed after school program that happens um between now and May. And so we have two PES teachers, Erica Kazerati and Carrie Brook
022Carrie Baker um are teaching and then we have Bertha Wang Wangler and Crystal Mesa who are supporting that. So I want to give them a shout out. It's a pretty long commitment but we think it's going to really help support our students. Um and then finally I just want to give a shout out to our behavior team. We have Erica Kazerati and Bubba Rylands. And right now what's really cool is back in the day when they were doing a lot of responding. There was like meeting everybody's needs, but right now they're spending a lot of their time doing preventive work. So really building students skills, meeting the needs before events happen. And so I just want to give them a shout out. That's that's it. >> Oh, principal at DJ etc. Um Emily, one of
023the things you said resonated with me in your report. I don't know what to say, sir. So from BT, uh since last we met, uh our students attended our Peasant Fields Farm annual tour, our annual field trip. Um it was our best turnout ever. Families, uh we had parents, grandparents, siblings out there. They got to do the hay rides and pick pumpkins >> and uh check out the animals. So it's always a great trip. It's one of the best tenant trips we do along with wildlife images Images. And I want to thank Joseala. He's he's great around the district doing amazing things documenting what happens here every day. And so he does a really great job getting into our in-person classroom activities as well as our field trip. So want to thank him as well.
024Then the other thing is um we have an Oregon attendance court site visit coming to our district next week, next Wednesday the 19th. We're going to be uh based largely in the Phoenix High School Rose Theater. um that is going to have 13 districts attending from all over the state including Umatella Hillsboro and all over the place. So um we're excited about hosting that. We've got 13 districts. One ESD KOSA membership will be here or KOA leadership will be here as well as some OD folks. So it's really a statewide event. So we're really excited about it. We're going to get to talk about some of this uh good attendance that's happening for us right now as well as what's happening in the rest of the state. It's a really collaborative effort. This year three
025of this process. We're excited about it. We're going to have over 40 attendees. Um, and one of the things that I'm excited about is a panel in the middle of the event that's going to include some staff, some parents, some students, um, talking about how attendance interacts with their daily life, what we're doing as a district to support their attendance and u, maybe some ideas that we can use moving forward. So, you guys are all welcome. That's in in the Rose Street Theater on Wednesday. So, that's it for me. >> Yeah. At first I thought you said tennis. >> Oh, we do have pool tennis. >> Little sleep down there. >> Hi Amy food service. Uh, I just wanted to give a big shout out and thanks to John, Candace, and Yasmine actually for helping
026with uh getting all the bids and um figuring out usage plans for our additional fun overage of funds in food service that we have this year. It's like the Christmas that just keeps giving here in food service. So, we're really looking forward to some of our new toys and how that really helps um continue to support us as we make those improvements on more Scratch cooking and local cooking in the schools. And speaking of the scratch local cooking, uh we have coming up our farm fresh Thanksgiving and winter holiday meals. And I think there might be some invites in there for you guys. Uh would love to see you guys pop into any of the schools for either both of them and come enjoy some of our new local stuff Chef Ryan's been working on
027and we'll be working to really make those special for the kids and families. And finally, I'd like to share from our first parent menu review group at Talent Elementary that we have identified an action plan out of that from some of the communication. And we're going to make sure that we have a minimum of two egg or higher protein hot options on the menu starting in January. And that's just some of those action plans that can come out of that feedback and you know that information from the families. We also still have that survey going on. So if anybody hasn't done it, students too, please get on there because we really do like to take that feedback to make some of those action plans and changes that you see in food service. >> Yeah. Awesome.
028>> Thank you. >> I have a question. >> Yeah. >> What time like what about what time? It has the December 18th date, but I'm not sure like the time does it vary for by school, right? >> It does. So, I will send out or maybe Denise will help me if I send to Denise um a schedule for all of the schools and their meal times for those days. >> That'd be great. >> And I want to say happy birthday to you. >> Oh, thank you. >> Schoolboard conference and I heard a little birds told me that you were not there because it was you were doing something fun. >> It's true. I did get to go to San Francisco for my birthday weekend. >> That's awesome. So happy. >> But I hope to be
029at the next one with you guys. I hope you had fun there with it. Um, it's really exciting that Sedexo's kind of getting back into some of those and entertaining with you guys. So, great. >> I like the first Future Chef event that I was ever here. I promised I wouldn't do it again. Now, I know that that occurs on my birthday, so I won't do that again. >> It's okay. >> I just want to say, I mean, uh, thank you for all the great work that you do, Amy, and your team. And I I can't recall a time where I've seen us renew a contract, go through the process and renew a contract and see. So, not that it was bad before, but the the changes that are being made and implemented are very
030palpable and it's very evident and I appreciate all the hard work for you and your team really, you know, and bringing Ryan in and and just all of those efforts are we see it and um we appreciate it. So, thank you. >> Well, thank you. and you guys also help make it possible with that partnership and giving us those resources to do it. So, thank you too. >> Yep. >> Thank you so much. Um, okay. Uh, citizen comments. Do we have anybody? >> We have some people online, but um I think one is a >> um applied for the uh >> budget and then the other person I don't know >> if they have a comment or not, but hopefully if they do they can put it in the chat. Oh, she says no or
031that person says no comment. >> Okay. >> I assume she because pretty picture. >> Okay. Is there anybody in the audience who wishes to address the board? >> No. Okay. Um PTA OA association updates. Do we have anyone from PTA or OCA? >> All right. Um superintendent report. >> Thanks Sher Campbell. Just want to go back to the attendance uh workshop we're hosting and just thank Aaron and Heather for really kind of spearheading that. We have a partner uh from the state that's actually um helping gathering people and we thought we were going to be able to hold it in the conference room then maybe the adult learning center and it's grown to where we're going to be in the theater. So, uh good job to have and uh really look forward to learning from
032our colleagues and sharing all the good things that we're doing. Um, and I think you've heard it before, but Heather and Shauna are going to be kind of the keynotes on what they presented at the national conference as far as family engagement. So, thank you both for that. Uh, want to take this time this week. We celebrate celebrated Veterans Day and we have many staff and volunteers who have served our country. I want to take this moment to honor and thank them. One being our very own Rick Nagel. Um and uh we standed honored at OSBA and we've missed him at that point, but any other veteran in the room just thank you for your service or online. Uh want to let you know and thank you to Yasm mean we have um I don't
033even know if it's an opportunity. We had actually had to do this because our our 403b plan was sun setting and so we had to uh look at other options um for uh our retirement accounts for that we offer our staff. um to to put into and so through Yasm mean's work over the last several months um we are looking at two different options now really expanding the flexibility uh it's similar to local districts I think this will be something that benefits our staff uh a lot we will have more information um at our meeting uh maybe next week uh a little bit but uh for sure in December for you to look at and then the last thing I had is just the um boys and girls of information in your package that they
034sent a report about. So, they're a great partner. Great. That's all I have. Any questions for Brent? Okay. Next, we have a program report for Lincoln County Farm to School. >> Yeah. Um, this is really exciting and I think this is really what set um, Sedexo apart when we were going through the RFP and looking at uh, more locally sourced foods to get into our cafeterias and utilize for our meal service. Uh, we actually ended up doing a second interview and really wanted to focus on this exact program and Patty came down kind of like the closer and knocked it out of the park. Um, and so, uh, we thought it'd be great to to hear from them and they're from Lincoln County Chad, uh, colleague Paige who's actually a Lincoln County employee, school district
035employee, but they're here to share a little bit about what they do and what we can learn from. Yas me and I met with the team earlier today and just learned about I'm really excited about the possibilities of what we could do. So all yours just want to introduce myself. My name is Patty Graves and I am the Sedasso GM manager for Lincoln County School District. My counterpart here is this evening is Jamie Nicholson. She is on the Lincoln County School District side. She's the child program manager is who keeps me unfin. >> There you get it. Yeah. So um we just we know um and only what makes our farmer school the most successful is we are truly a team and it is our teamwork definitely makes our dream work and it starts clear
036at the top from our superintendent um my name Tolen our business manager Kimac our CMP manager Jamie and then we just recently re hired um a new school garden coordinator Scott Barker um uh Sarah retired last summer and then our school garden champions which is actually a teacher or counselor in Guan in the building that um works with our school garden coordinator Scott and they kind of champion whatever's going on in their school to help support him. And then we do have a food service manager as well um Becca Smith. She's not really truly she is kind of like our executive chef, but she also helps me keep, you know, the district running on the Sedexo side. And then this couldn't happen without our Sedexo kitchen team, and they truly are the foundation of our
037program. >> So, just some facts. Um, Lincoln County School District's located on the beautiful central Oregon coast. We serve about 4,400 students at 12 schools and our district is spread out to about the size of Rhode Island. So when you travel one from one school to the other school there could take the whole day. Um we are 100% C which is community eligibility provision. We support school meals. All of the school meals there all those lovely acronyms. We support um the farm to school. We have a passion for farm to school. We also had a school district food pantry that we started in 2020. And we have a passion to connect and build long-lasting partnerships to support the community. And I'm going to turn this over to Jamie. She's the one who keeps us out
038of jail. >> Hi, I'm Jamie Nicholson, Lincoln County School District. I appreciate you letting me come to talk to you tonight. Um I yeah we don't take ourselves too serious because if you did that it would be a really boring day. So yes I keep us out of jail. Um mostly oversee the financial side of the food service. Yeah your business manager here is the one that does that for you and uh and uh I handle procurement and then all the compliances. You know the federal the state the local school policy seduo policy. I find the balance between all that and make things work. people tell us we can't. >> Thank you. >> And this is Patty and she's our Sedexo GM. Um what food service management companies bring to our table is a affordable
039meal planning um training systems um all that registered dietitionian pieces of that we have to meet in compliance. They bring that all to the the table for us. Um, pretty Patty is pretty hands-on in our school district. So, the picture on the right there, she was out cleaning the onions that day from our garden. Um, and that's us at a local event. We were a scarecrow and a sunflower. So, um, and then the little note at the bottom, if she ever makes anything and she's cooked it, just take it, eat it, because it'll be delicious. I promise. >> We're kind of a big deal. Uh, we're not just boasting. Uh our collaboration efforts with our food service management have made this all possible. We win awards. Uh we just won the national award for rural
040schools innovation and meals which is a very big deal to us. Um we have a big presence in the farm school conference. So the pictures on the right are our presentations. They call us to present. So, um because we've figured out the process so well and then we pass it on to other schools and hopefully build other programs and help. And then the pictures on the um left of the screen, that's USDA come to our schools and asked us what works and what doesn't. And we were pretty honest with what doesn't work so that we can hopefully build a foundation for school districts to be successful. >> Yeah. So, we have a lot of different growing in uh Lincoln County. Our grow towers are one of our highlights. We are very rainy. We can't be
041outside most of the year. So, our grow towers sort of take those um the place of those. If you've never seen a hydroponic hydroponic garden, it's very impressive. We can pump lettuce and and herbs out of those things like crazy. And the kids just I can't even explain. It's like moth to the little flicker, right? I mean they just they love it and they get so engaged. Um and you can see the bucket there on the right is some of the lettuce that they had harvested off and the everything that we harvest goes into our school meals. >> So this is our transition kids. Uh we have a transition program in our school district and these are students who are learning life skills and they have three grow towers. Uh last month they provided 50
042pounds of lettuce and herbs uh to our food service program. We will never have to buy basil again. >> Just a couple quick pictures of some of our harvest from our garden. Um, we're really proud um of the food that the kids grow and when the kids bring that to our kitchens and then come back for lunch later and see what they have put all their hard work in and then are able to share that with their um classmates, it's it's very rewarding. >> Tell them about the onions. >> Oh, that was our first crop of onions and we grew a lot, probably too many. And so we were like flagging people down on the track to take onions home. We were just, you know, anywhere we could get rid of them, we were We're
043trying to get rid of them as we have way too many at the time. Um, couple pictures of some of our gardens. Uh, on the left, the bottom corner there is the, um, elementary school. That's a K2 school. Um, when we start gardens in K2 schools, those are very just sensory and we don't get a lot of harvest out of that. It's about building the passion for it. Um, we can never get a carrot out of there because they rip it out of the ground and they eat it. That's on a vine. they rip it off and eat it. So, we have to be careful what we plant because they will eat it. Um, but radishes are really fun to grow. They're a quick turnaround and um to wash them outside is amazing. We have
044a small um area that's got tables and then we have little mini chairs so they can have reading time out there um and make it an outdoor classroom when we can be outside. And then that top center corner uh picture there, that's our magician Jan up there on the right. and she could pretty much take anything that we brings from the garden and make it compliant with OB. So, I think one day they brought her peppers and she made like a roasted pepper hummus thing with I don't know, she just is it's magic. So, she can make use of everything. And then Leanne, she's our actually our our magic fairy is what we call her. And she just is so excited about everything and it just it bleeds into to kids and the whole school.
045So, it's wow. We are working on exploring more traditional foods. We do have the Celeletes tribe in our school district and so we try to celebrate some of their traditions. Um we grow a three sisters garden and so the corn there that you see, we've been growing the same corn for six years. So the kids plant it, harvest it, cure it, gather the corn seeds, save some to plant next year, and then they grind it up and make cornbread for their school meal. >> Wow. >> Right. And in that bed, there's also sun chokes. And so, um, we use that in some of the stews and stuff during Native her Native American Heritage Month. Um, and then we did some corn husk things, uh, for Hispanic night. And then the picture down on the bottom,
046that's actually a um on the far right that um steel head was native farmed. There's a tribe of uh there that they're the only ones that can farm that steel head on the Columbia River and so we were able to purchase that support them. So garlic is a big deal in our school district. We also are on year six of planting garlic and using our own. And because we're very excited about it, we had our first annual garlic festival this year uh right after school started. It was a district-wide event. Um we had vendors, we had garlic braiding. Most of the event was free to the public. So all of our community could participate in some way. We did collect some donations and things for a little bit of fundraiser to support our food pantry
047and our school gardens. But um our superintendent's comment was best event ever that we had ever put on for the school district. Hands down on we we had easily over a thousand people show up and that's a big deal in our place. >> She also challenged me. I was at a board meeting or she was at some sort of meeting with me and she said you know we should have a garlic festival and I said how big do you want them? >> So she said are you serious? And I said let's have one. So >> it's amazing. >> So here's some examples of Jan's magic. Um where this all started. We also do a beautiful shrimp ceviche from Pacific Pacific Seafood that's right there in Newport where we're from. Kids get to eat um edible
048flowers on the the salad bar. I mean really anything that they can grow, we figure out a way to put it into meals. This is pork bazolei. Um those tomatillos we grew. Um, just a note, if you live on the coast ever and you plant tomtatillos, only plant one plant because they grow really, really well and we had so many tomatillos, we didn't know what to do with them. So, to support our local food, um, we have a farm fresh Friday two days a week or two Fridays a week a month, sorry, two Fridays a month and we taste test it whatever the the product is going to be beforehand and then we serve it on that Friday. We try to celebrate the rancher or farmer that we um are serving. We put them in
049our newsletter and then um we try to get as many kids to participate at and as we can. >> Some of our other farm fresh Fridays um mostly it's a beef or a protein product. Um we're really excited about serving seafood. Obviously we live on the coast and that's a big deal to us so good seafood is always good. Um but we do have a small amount of ranchers in our area and we try to support all of them. So the center one is the last one we did and that is a tamalei pie um homemade cornbread with a local lady's corn out of Portland. The beef came from a new um beef provider. He just opened shop in Toledo, Oregon, which you probably never heard of that but it's there and it exists. Um
050and he's doing wonderful beef out of it. So, and it's scratch made scratch made um beef stroenoff. And then the sandwich is our tuna milk with our local tuna. There's our siche. The nice thing, just a quick story, this young lady um her family owned that boat. Her her dad retired. She purchased the boat from um her pop her father. She is a Newport High graduate senior. So, it was full circle. we bought her tunet and brought it back into the school. So, it is truly a family connection and a circle, the full circle of um so we're really proud and she was so excited. >> Uh that's my she's the one that we buy the mix from to create that cornbread. She has a vision to have zero waste in food everywhere and to
051um create food that kids will eat that is low in sugar. Um, she has recipes where schools can take, let's say you get bananas and they're ready to turn, instead of throwing them away, she has a way to mix them into her mixes so that we can not waste them and add flavor to her food. And this savvish farms, we actually do a farm adoption with our middle school there. So, the kids get to go visit that farm and then we pick up pallets of their frozen vegetables um that we use on our salad bars and parfets, things like that. And then the butternut squash we use in some of our soups. >> So when we go to purchase local foods, um we're a very small community and we always like to vet the people
052that we purchase from to ensure that we're not going to end up on the front page of, you know, oh, Lincoln County serves bad beef to somebody. And so we actually go out and tour the farms that we purchase from and we make a direct connection with that farmer. Um we use a food web to or a food hub to support us to kind of uh build a cooperation to get us lower prices. So we buy it. Um this is very beneficial to our area. So uh Gibson Farms, they don't run a lot of cattle, but for them it is a lot of cattle. And in years past they would be at farmers market. She had posts on Facebook trying to sell all of her beef and it's a lot of lot of leg work
053to sell and get rid of all of her stock. Well, in school meals, we can serve 3,000 servings of something a day. We cleaned every ounce of her freezer out in one order. It lasted us two days, three days. Um, the next week her husband put the tractor on his on their farm and had to be lifellighted out. had we not purchased that, they wouldn't have had the funds to make it through the winter till next um fall. And it that money went right back into our community. So, it just shows how important it is to support those businesses. So, one of one of the things that we do um on the on the Sedexo side is to cut down waste is at the end of the day if you have like 50 burgers or
054something left over. We work with nonprofits and what happens is is we have an agreement with them. They come and pick up like our burgers that we instead of throwing in the garbage, they come and pick up our burgers. they we donate them to them. The Homie House is a perfect example. It's an afterchool program that is started downtown in Toledo and the kids go there for after school for help for like um you know studies or just to hang out some safe place to hang out. They pick up our leftovers um hamburgers and whatever our entre are or sandwiches, they take them down and they refrigerate them or they freeze them right away. And so when their kids come in, they can just grab a burger or whatever and microwave it and it stops
055the food from going in the garbage and it also helps with the food insecurities that we have in our county. And so we we've done this with um Grace. They're not unfortunately aren't there anymore, but it was a homeless shelter. So, it is something that if you have somebody in your community that has like an afterchool process or has something going on and they're struggling to, you know, help feed kids, this is something that you can reach out and we can have a we can have a discussion on how it truly works. We really basically they have to sign an agreement saying that they promise to refrigerate and keep things refrigerated and frozen under a certain amount and then when they reheat they have to reheat it and they sign also on theirou that they
056don't hold us liable for practices that happen once they pick it up but it's very successful. keeps the food out of the landfill and um it's just it's really rewarding and you know kids are hungry so >> so we make use of everything we can in our kitchens. We donate what we can. The items that are left, we try to work with our local sanitation companies and we were building green teams in a lot of our schools and so they have compost and we've made arrangements with the sanitation companies. they come and pick up a little more often for those compost buckets. And so it's a way to really just minimize uh our waste altogether. We estimate about 750,000 pieces of plastic silverware we're saving also by switching to um reusable items. So we switched
057to reusable plates, baskets, and silverware. Um and that was kind of an effect after COVID because everything had to be wrapped and we had so much trash and um kids didn't like it. And so Thompson Sanitation actually came in and laid a tarp out after lunch service and they dumped all the garbage on a tarp and they sorted it out and weighed it. And then a year later they did it and did a comparison and they went from like two trash cans or three trash cans to like a bag basically. Wow. So it was a huge huge difference. The kids are really proud of that program. It's actually integrated into a middle school a couple middle school classes and a CTE class as well. So very cool. Patty mentioned we have a a food pantry
058and so co also showed us that we had kids that there were gaps that we were not meeting and so we have a food pantry. We write grants for that. We may take donations. We have designated cheerleaders in each of our schools that connect with families and um identify the high need kids. We have people in our uh community that don't qualify for federal assistance, SNAP benefits for various reasons. And so they have no access to foods um like some of our other low-income families. And so we support them out of a safe um a safe building separate from our school districts >> and kids. >> Yeah. And then uh the picture on the um left, those are more transition kids. And so the gentleman squatting down, he's in charge of our food pantry and
059he keeps inventory of it. He keeps it organized and it is his baby and he will tell us what we need to put back in it. So >> and so what's the most important thing uh when we're talking about building this sort of partnership? Um it's really communication. So Patty and I when something comes to the table we talk about everything. What's going to benefit both of us? What can we afford? what we can afford, will it uh meet our end goal? Um, and it really has made a difference in how power success has been measured. Um, so sorry I blew up. Um, so when we went out for RFP, we we adjusted our contract with with OD. So they send you these templates and everyone's scared to touch them, but we wanted more and
060so we asked for it. We made our our wants very clear as a school district and SeduXo stepped up and met those wants. The things that they couldn't meet, we were able to negotiate a compromise in those things. So, we still were getting very close to what we wanted. And you know, SEXO is a is a corporation, right? I'm a school district. They're a corporation. They're a business, but that contract holds them legally responsible for the things that I've asked for. And so, when you're looking at as a business point, it really is a a good move on our part. And we just can change those to ask for anything that we want. And so I I encourage anybody who's going out for RFP to really shoot for the stars and, you know, get what
061you want out of your people. Um, and if we can't do it, we'll be honest. But we always come up with a compromise. There's got to be some way to make Oh, sorry. I see a regular >> and then um you know for me just because we're rural and we're low income doesn't mean our kids don't deserve the best and that's really what we want. So um that's what we have that's what we are. Again we don't take ourselves too seriously. Um we're very fortunate that the people on our team are passionate and that passion just helps build everything and keep it running. So that's it. And then like one more I have to show you the civil rights because we talked about school meals and that's part of a meal plan. So, I did
062that. There you go. >> Thank you so much. >> Hopefully, some of those products were already starting to look familiar. >> Yeah. Thank you for driving all the way down here. >> Got to visit uh Phoenix High School today and have a very beautiful facility. We're very blessed. It's it's a wonderful facility. I speak with business manager superintendent. Our community came together several years ago and crossed a bond facility. >> We're happy. >> Congrats. Congrats. >> Um, thank you so much. Um, that was really, really awesome. Uh, okay. Next is a consent agenda. Do I have a motion approved? >> I move to approve the consent agenda as presented. >> Thank you. >> I will second it. >> Thank you, Don. Um any objections or anything that needs to be pulled off the consent agenda?
063Hearing none. Consent agenda is approved. Um information and discussion legislative OSBA update. >> Um okay. So I'm going to talk about coming up. I think you all heard enough of the doom and gloom from the road show and from OSBA convention. So, um, there's a lot going on a lot of the time and so I try to send out stuff from OSBA, but I'm telling you, which is the state website, is your best friend. And so, if you any if you want to know anything about that, I put dates Denise put I g I finally gave Denise stuff before the meeting and I put dates um that we had went through at OSBA show that are coming up. So, the next dates that are coming up are legislative days. And just in case you don't
064know what a legislative day is, is it's when everybody goes up to the capital, there's a lot of talk about they're going to be talking about bills. They're going to be talking about what they want changed and they're also going to have committee meetings. So, it's just a really busy time. So, on the list, you can check and see the committee meetings. Um just I'm going to highlight a few if you don't mind. Uh the joint um ways and means for education will be meeting November 18th and they will be going over reduction options for early learning for education and higher education. Um all meetings are live and recorded. Right now there's no work there are only workshops. So there's no input from the public at this time, but it's kind of cool because the
065legislators are learning the same time as we are. And so it's a I think it's a great gauge to also kind of see what what the legislator's concerns are. So you can contact them later and say, "Hey, this is a concern or or contact them." So that's one meeting I would look at. Um there's also the um public education joint committee. That one isn't doesn't have much information yet right now. The Senate um education, they're they're going to be meeting on November 18th and they're going to talk about some OD investigations and playful learning and artificial intelligence and education. So, if that's your jam, you might want to check into that. And then the House um will be meeting on the 17th and they're going to talk about outdoor ed. They're going to have an
066update on the cell phone ban um that the governor put out and um that will be interesting, I'm sure. And then they're going to also talk about the accountability imple um what that has done so far. So that I think the house is going to be one that I'm going to watch for sure, but I just wanted you all to know and you can watch them later or if you're really savvy, you can put that ask AI to um give you an update on that. So that's what's coming up. as most of you all were at the um convention, annual convention, and our group um Brent left early and I didn't tell you your assignments yet, Brent, but you got some um our group. >> Our group was very very very We talked about it
067for like 45 minutes. Very into our legislative reception. We're coming up. Rand's past will be hosting it. We're going to be just talking about funding is the only topic we're going to have. We decided that we're going to do it as a presentation format. We're going to hopefully have um powerpoints and data from each school about what um mandates. This is your this is where you're going to be involved. >> Tim Sweeney will uh he so he said Brett will be on board. Um, so we're going to have a presentation with graphics and stuff of all of the major like unfunded mandates of how much unemployment costs us, how much PERS cost us, things that are not actually going to students as much and things that we have no ability to cut so that they
068can tell. A lot we've been we had conversations that a lot of people are stuck on our student average and compare it with other states. Um and we met a group from Texas and they were like, "Oh, we get they got smaller amount of of um st money for their students than we did, but they don't pay per pers out of there. They don't pay unemployment and their state doesn't have a special education cap. So they probably get actually more per student than we do. So, put that to kind of just educate that because we're going to have to make some cuts and we want the um legislators to know like all this we can't cut and what we can cut is here and this is what is affecting students just to kind of help
069them understand. So, we are that and we'll be I'll be sending out emails on that and if staff has any ideas for me that would be awesome as well. I think I've covered everything. I'll just uh tag on to that. Thanks for the homework assignment. I think it was for a work meeting, but nonetheless, he still looks they uh it'll be really interesting to see what OD shares in the accountability uh house um uh uh education meeting because I think it is I'm part of a team with two other superintendents looking at um what measures are important and what we should be measuring and how we should be measuring that and it is very sometimes challenging conversation to get narrow OD down on really um what what what reporting measures they currently have and what
070actually the possibilities could be. So this is our opportunity to really change um the accountability and the reporting structure in our state and I hope we have the capacity of OD to be able to um really receive that and listen to that. So, I will be tuning into that to see the report for the House Education Committee. >> I heard it's only a half an hour, which makes me what makes me really concerned because I don't really feel like you can get robust conversation or information in a half an hour, but I think it's a good start. And I also think it again if you're w if you see a legislator that's also struggling, that's a good way to connect with them and say, "Hey, we agree. How can we help um further this conversation?"
071because um I've been hearing a lot of we don't mind being accountable but OD needs to be accounted too. So sorry to yeah a little bit of my two cents. >> Thank you Don. Um we have a financial update next. We might have to come back to it though. I think is working on making sure it's on board book. Um so do we have any committee reports? >> Oh let's hear it. was at the safety inter agents meeting back way back in October the 15th. >> Yeah. >> Um and there was a lot of talk about um Ernie Whiteman's assessment um and some of the things that were addressed in that are already being >> fixed by John and his team. Um there were a lot of talk about the new cameras and the new
072areas. I'm just going to highlight something that um Shauna said um about the new cameras was that the bathroom bandits were caught. I loved that a lot. I thought that was hilarious. >> Uh >> they're not getting the bathroom that you thought cameras are not in the app. But the bandits were caught going in there. >> Um, but we love your attendance. >> Uh, we got >> we got to show up to get trouble too recovery grant and early intervention detection. Um, >> yeah, that's right. >> And I didn't really write anything out. I just have a ton of notes. So, if you guys are curious about any of that, I can and pass the camera on to you. >> Thank you. >> I really appreciate uh Rebecca and Rick's participation on that. I think
073it's again, it's quarterly. It's it's really important. Uh after that state schools meeting, we had a debrief with Ernie on the reunification drill and he had a whole list of things that um you know, positives and things to improve on and we sent that out to all the participants. Joe synthesized that, sent it out to all the participants. And so when we do that next time, we will be able to approve on some of those um things that we that came up during that drone. >> Awesome. Thank you. Uh now we can go back to the financial update. Um should be there for everybody. Maybe refresh if you can't see it. >> Uh Jasmine, if you can get a microphone, that would be great. The recently added financial report is in your packet and um
074it's there are a little bit of changes and Yas mean going to talk to you a little bit about that to uh hopefully verify some of the overall budget um things changing. Let me see where Nancy is. She's somebody she's asking her to open the door. I don't know where she's at. >> Well, maybe I don't know which door. >> Thank you. >> You should have brought her back. >> Okay. So, make it even everybody. >> This one, can you hear me? >> Yes. >> Okay. So, I noticed that some of you were kind of confused with the layout of the room before. So, I decided to simplify a little bit. >> Okay. >> Let me know if you like it better. We can keep it this way or or we can go back or
075actually rework it to do something differently. I got some ideas from school and I just kind of put my own thing together. So um we um have the revenues and expenditures through October. I didn't really change anything for the um estimates I have for expenditures because it's too early in the year to change them. You know, we're just kind of working through some of the positions that are being hired right now and making sure we have all the benefits included. So, I will be updating those estimates as we went along throughout the year. And for revenues, I changed a few um based on like we received already the property tax levy letter from the county. Uh we received most of our property taxes in November. So, I have a better update of what we're going
076to be receiving. But in the meantime, based on what I saw um the the amount that we have and the the receipts from last year and the average from years before, I estimate about 96%. So that's why it went up a little bit. It's only 70,000 more, but uh we'll keep an eye on it. Hopefully, it will be more. Uh the state school fund uh if you recall, we had budget at 11.4 billion back then. That's what we were estimating um based on the governor's budget and it ended up being at 11.26. So that's why our uh stable plan is 200,000 less. Also um the ADMs are a little bit lower than what we estimated at that time. So that's why it's 200. Um the one uh the difference between the 11.4 and 11.26 is
077only like $80,000. But we always have funding corrections. uh the founding formula and the ads as well. So that all leads to the factory to change the actual location at the end. Um so right now it's showing that we have excess of 592,000 from what we have projected uh for the ending fund balance which is uh 1% more than the what was budgeted. So right now it's at 19.9%. Let me know if you have any questions while I'm going through this because I know it's a a different view of the report. So, let me know if you have any questions. >> Okay. >> Um, hold on. I might Yeah. >> Okay. Um, the >> Oh, maybe you're going to get through. Are you going to explain the estimated ending fund balance and >> the the
078difference? >> Yes. Yes. >> So to begin with as of right now we don't have any budget or adjustments. So we're spending at 11.252 balance. We estimate at 10.53 million for the budget. So we started with 722 million 722,000 more um with the the um decrease on revenues that I just talked about that's the only thing that I have here as a difference you know I didn't include anything else with expenditure so far so that's why we have I have right now 20 >> that originally estimated >> I was looking at the at the bottom where it says estimated ending fund balance I say that. >> So the budgeted is 9.25 million and then the actual year to date is 16.6. >> Right. That is through October. The reason why is because we received the
079bill 4026 >> from the grant. Okay. July. >> That's right. You already told us that. >> Yes. And that's the reason why it's so high. Um last year's was only a year. So if you go to the next page, I have some graphs and that was the the part of the report that was on your right hand side before the uh comparison uh year took from the current year to the prior year. And as you can see on the general plan revenues, the big difference is the house bill 4026 revenue because uh we didn't receive the 2324 allocation until I want to say February or March of this year whereas the 2425 allocation we received on July 3rd. >> So um >> yeah. So last year the ending balance at this time was only 9.7
080million. >> And uh going back to the graphs um other than that as you can see the um trends for general fund expenditures they just kind of follow along one year to another. It's only a small percentage that is higher for this year, but it's it's pretty much the same set. The last part of the report, I included the um the general obligation bond and the construction tax that we did before. So uh is the report reads the same way the actual year today right now our balance for the fund is 1.947 million and I haven't made any changes to what was budgeted before I will have a better estimate for you next week just based on the action amount that we may spend this year when we budget for the the bond or the
081capital um excise tax fund appropriate the full amount just in case we need it. So that's why we always end up with that Z in belt, but at the end during the year, we may not spend the full amount. So I will have a discussion with John and see what we have besides what I anticipate already in conferences if there's anything else that we can include. Okay. And for construction excise tax fund, we have 326,000 at the end of October. And this amount will increase once we receive those uh energy uh >> from the department of energy then that amounts as well and that's all I have for you now. >> Thank you. We um the only thing I have to add is uh I was at a OASO conference or meeting just on Wednesday
082and they were giving us some updates regarding the decreases to the budget that they had asked the legislators the OP to present. Um at this point they just want to make sure that we know that it's not actual budget cuts. It's just something that they're presenting to the legislators and that's going to be decided until the during the 2026 session. So um most likely if depending what they choose if I get just a 5% of the states to fund I will have to get some estimates and I'll have better estimates for you for next week or what that will be this week. So we're talking about a possible gain. But then again, you know, it depends on what the legislators decide to do at that point. Okay. >> But um I'll work with grants and
083I'll get the system for the work session. So yeah, next next week a part of our work session is just really looking at the budget and the impacts and it it'll be a literally a real time conversation because you saw those legislative meetings that are happening on the 18th and 19th and so uh but we'll have some time to really dig in and see where we are have some updated numbers um and see where we can advocate uh at that point to share with the legislature on what um what's important to us. Just one thing when I've been sharing with legislature or KOSA or what it it's if there's money not out the door yet that's been dedicated in this bianium maybe start looking at some of those things because cutting state school funds midy
084year um is a is a big challenge. So um so those those are some line items that we're really asking OD to really look at and say hey these aren't these aren't out the door yet. Maybe people aren't even planning on them yet. And let's look at those billions of dollars first. They are telling state agencies to prepare for midyear cuts from 0.5 to 5%. And I'm just wondering if have we done the exercise from taking that whole range because I'm hearing it could be it could land on the higher end of that. So, have we done the exercise to go and look at what that what that would look like for us? >> Yes. And that would be part of what I've been working on to see what it that translates into for our
085district because out of the car, there's some that they're not going to touch at all. >> So, that's why there's a lot of different pieces that play into this Facebook platform. That's why for us in going from now to >> Yeah. I think we know Yasm mean is and her team really is they're experts in leveraging all funding sources um that come into our districts and that's I think where we've had some really solid financial numbers. It's going to get tougher and tougher as we continue to do that. We do have contingency built into this budget too to see where that can help um you know you know when we talk people or programs and stuff and things of that nature. So, >> you have any more questions? >> Thank you. >> So, do you
086like this better or the other one? >> I like the other one, but that's just me. I don't know how everybody else feels. I mean, I They're both It's fine. I >> He's over here pouring into it. >> Okay. I think >> Just let me know. >> Rick likes it better. We're gonna go with that. >> Okay. Rick, you let me know. Sure. >> Okay. Thank you. Y >> you're welcome. >> Um okay any reports? Okay. We have a number of policies. Um so we'll start with uh if district curriculum. Do you have any comments on this? No. Just they're colorcoded. This is district staff recommendation. And when I say district staff, a lot of it is Tiffany. So thank you for going all through those. Um but if you have any questions, blue is
087our recommended staff language. threads obviously um required and then the other if there's options we cross out um green link >> any comments on this >> I have two questions >> one I think I know the answer but I want to I want to clarify that we can still with this new language we can still use Tiffany's wonderful rubrics that she has for she's saying yes so perfect and then my second question is that um instruct I believe, I could be wrong cuz I'm a little tired this week, but I believe when we did our contract negotiations that there was there was some conversation about supplemental material. I'm not exactly sure where we where we lined up, but I want to make sure that these new um these changes will continue to be um with
088our contract language. And if not, I'm sure that someone will fix it. Tiffany says someone will fix it. I can't say what Brent says, but I trust Tiffany. So, do we do we need to make that change before is there a change we need to make? >> No, I just want to make sure >> I just want to make just correcting one that we can still use rubric and two that we're still in compliance with our contract language and Tiffany is saying yes. So then I trust it and we can move on. >> Great. She's nodding yes, but that was good. >> Well, yeah. >> Um, okay. J5 and J6 are ARs that we won't take action on, but any um questions um or any comments. >> Okay. Um J7 instructional materials. This is the
089new post. So when we cross out that green language was that just for efficiency sake or >> do you mean the >> Yeah. Yeah. >> With the certain groups a lot of that was my opinion. I felt that sometimes the terminology over time might become outdated. Okay. >> Or um might evolve. Okay. And so by just listing the statute, I think we could be more sleep. >> Yep. Got it. Okay. All right. Uh and then there's a corresponding AR questions. >> Are we six? >> I'm sorry. J, we're on J. lot of red there for the same reason. Uh day nine. So this is um yeah core instructional materials. All right. >> Uh, and there is a >> Oh, these are all I guess. Yeah. >> Do we approve these though? They involve >> all
090the J9. >> No. >> J10. Okay. >> Got it. Any questions on any of those? J 9, J10, J1. >> N12 for sure. >> Oh, N12. Yeah, thank you. Scroll. >> Okay. Graduation requirements, comments on network, which we already had. It's just how it's shows up in your policy. Okay. All right, let's bring all those back beside the ARS for our connection. Fantastic. Okay, we'll take a recess. 7 minutes and 25 seconds. >> Oh, good job. Um, okay. The next item is interviewing uh and appointing budget committee candidates. Do we have anybody left? We might have >> there's two people still online. >> Okay, great. >> Um, Joe Schwarter and then the other person I'm they haven't typed in who they are, but I believe it's another candidate and I say guess, but I'd rather
091not. >> Great. We could um I know we know that >> Oh, it's apparent that the student is not a candidate. >> Thank you for um Ronnie. I appreciate it. >> Have they thought about being on the budget? Okay. >> Well, so you can ask Joe to come up there. >> We have Mr. Charter, I believe. Right. >> Could we um >> I am here. >> Oh, >> great. >> Yay, Joe. >> Thank you so much for joining us and sorry that we made you wait so long. um appreciate you uh filling out the application that joins the budget committee. Um maybe we could start with just uh what makes you want to join the budget committee and we'll go from there. Well, I guess I would have to blame my mother was very civic-minded
092and she was, you know, Sunday school superintendent, Americanism chairman, and was a pole worker. Every election she would put in like 20our days. So, you know, community service is part of what I do. It's been in my jeans. I know Paulie and Rick and I was asked and uh it I understand there are two meetings. I certainly appreciate what you folks do. Uh many more meetings a lot more to sift through, but that seems manageable to me. >> I also thought PTSD, those initials probably I would fit right in. appreciate that. Well, your humor will fit right to fit in. >> Do we have any anybody else have questions for Mr. Turner? >> Statement. You know, I've been on a job for a long time. His application was an understatement of his accomplishment. >> He's
093an attorney. He was a he is a judge different levels. This guy is strong. >> Thank you. >> He be I feel it be a real asset to great. >> How many do we have right now? Is that just the pawn or is it >> We have three. Um, so, um, and I don't I don't know that, um, Mr. Sherman and Miss, um, Heric were able to join. >> They're at a community, you know, the Thursday night dinners over at the community center in Talon or in Phoenix. They're both volunteers at that and they're at that meeting tonight at that thing tonight. So, they couldn't join. >> Okay. Well, they >> they could join at another time, I believe. >> Okay. So if we wanted to ask them to come by a different one then
094>> Yeah. Okay. Yeah. I you know and and I wanted to Denise asked me today what we wanted to do. I said let's have a discussion as a board. Um I would prefer to interview people that we're going to appoint. I don't know them personally and you some of you may. Um, I being that um I I don't anticipate u a ton of meetings. Um but being that this could be potentially a challenging budget season, I would like to have the opportunity to to just briefly chat with folks who are interested. So, um if we could bring them back, that would be great. And so, my my recommendation would be to um appoint Mr. charter tonight and then and then um we still have um so >> and see if there's another date that we
095could get our other two candidates um to come join either in person or or virtually. >> I agree. >> Okay. Great. >> I just have a question. Yeah. So, um I I I agree with that. I'm just wondering in the past we haven't interviewed them >> but I know that we can always change change that. So I was just wondering when they were given the the materials to apply were they aware of the inter of the interview. >> Okay. Thank you. I >> I think that we had people that were discontinuing on the committee turnover >> I'm not familiar with new people that we haven't interviewed. I think when we've had returning people, I've been fine with not interviewing people, but I could be misremembering that. >> I could be misremembering as well. So, thank
096you for clarity, Michael. I am happy with your answer. >> Okay. No, that's totally fine. >> Vacancies are we've got three applicants. Three vacancies. >> There's three vacancies. >> Yep. Yep. >> Okay. >> Everybody's waiting. >> You're going to make a motion. >> Well, thank you, Judge Charter. Do we have a a motion? I move to appoint Joe Charter to the budget committee for a prey term. Second. >> Thank you, Rebecca. Thank you, Diane. >> We will vote. Start with you. Yes. >> Nancy, >> yes. >> Holly, >> yes. >> Rick, >> yes. >> Don, >> yes. >> Rebecca, >> yes. >> I vote yes. >> Congratulations. >> Thank you. I'm sure >> I'll be hearing from you. have a good meeting. >> As long as you bring your humor every time you come see
097us. >> Thank you. >> It's a permanent one. >> Oh. Oh boy. This next one's me too. Um okay. Um so before you is um >> I mentioned this at the last meeting. I'm not sure >> everyone was there. I can't remember. Um Rick wasn't there. Rick Rick wasn't there. Okay. Um, so I have gotten a job with a neighboring district that requires me to um, attend board meetings and so I want to thank Denise because she helped kind of comb through our board calendar and rather than just basing it off of the days, she actually looked at the dates and what we what we figured out is it's not too bad. There might be a couple meetings I'd have to miss or work with my employer to miss that meeting. Um, but for the
098most part, if we're able to >> shift our meetings in February from Thursday to Wednesday, there'll be the first um first and third Wednesday of February. Um, and then also March. So the first and third uh Wednesday of March and then there's one random day in May that we would shift to um Wednesday rather than Thursday. So if the board is okay with that, then I can continue to show up and finish my fourth year as chair before someone else has to do it. So, do I have a motion? >> I move to approve the changes to the 2526 board meeting calendar as presented. >> It's second. >> Thank you, Rebecca. Thank you, Nancy. Yeah, discussion. >> I just wanted to make you aware that two of those dates I won't be able to attend.
099Sure. And I don't know, I will be traveling home from DC on February 4th and I might be in Nashville with Pace on March 4th. That one I'm not sure. I am 99% sure I will be traveling home. So, I will try to make it, but I'm just letting you know. I I think it's more important for you as chair to be here. I just wanted in case there was quorum issues, I wanted to put that out there. >> Thank you. Sorry. Sorry about that. >> Only because I was looking at airlines. >> Yeah, you have to do that too. >> Yeah. >> Okay. Thank you. Any more discussion? Okay. >> Yes. >> Nancy, >> yes. >> Holly, >> Yes. Rebecca, >> yes. Yes. Thank you all. I really appreciate your flexibility. Um, okay. LPC
100nomination. So, well, aren't we voting? We're voting, right? So, we have already three nominees. >> Um, and so our job is to nominate one of those three to LBC. Um, now, does this work? I need a little procedural help here because it's been a while since we've had multiple Well, last time it was Sarah running against multiple people and that was easy. So, how does this work? Um, is it like board officers or does it function more like an action item or like a motion with an action? >> I think she wrote it in the bottom. >> Well, there's suggested language. What I don't know is if somebody wants to nominate one person and somebody wants to nominate another, >> right? >> Um >> I don't know. I think it's up to what the board
101chair from my viewing other things. I think it's up to what the board chair wants to do. If if you want to have the >> I've seen I've seen it where people just nominate or I've seen where people um discuss each candidate. Um there's different ways you can do it, but I believe that's up to the board chair. Not to put pressure on you, but >> um just just as far as the process. >> Yeah. Okay. >> Yeah. >> Okay. Well, does anyone have a strong opinion about any one of these three and wishes to make a nomination? Maybe we could start there. >> You know, I don't know any of that. >> Okay. >> And I wonder if anybody gives >> I was curious what Don's opinion was. I was wanting to abstain, but
102she my concern is my concern is I'm going to be working with whoever is >> um elected and I want to be in as president and as a direct um a director and I have talked to all three of them. I think all three have great strengths and I think all three would be a good option. Um but I don't know if I want to be involved in giving. That's fair. Um Rick, we had a chance at the um legislative intern in late October to hear from all three of these folks. Um so while we may not know some of us know them more than others, maybe we we did have a chance to kind of hear from them so at that at that meeting. So, um, so I'm comfortable with, um, does anyone have
103I mean, I have somebody I like, but I'd love to hear somebody else make a nomination if you grab somebody. >> I'll take a stab at it. >> I always >> I love it, Paulie. That's what I love about you. >> I move to nominate Daniel Ruby to the Legislative Policy Committee for the Southern Region Position Five. >> I second that. Any discussion? So, >> I have a question. It seemed um after reading their candidate questionnaire has a lot of really strong experience with >> who does >> Nathan. >> Oh. Uhhuh. Okay. And um >> yeah, >> I mean it just seems that I don't know any of these books besides the very brief introduction quote for me >> more for Pedro sort of introduction that they had at the regional road show. Um. >>
104Mhm. >> And um yeah, I guess based on like work experience and other things, that's why I was curious if anybody knew more about on paper. It looks very >> um like a very strong candidate. >> Yeah, I I think I think they're all great candidates. It's tough decision. If Paulie had nominated Nathlyn Seel, I was gonna second it. >> Yeah. So, we could vote and if um if >> if we don't wish for Dan to get the nomination, then we could start over. Hopefully that works for everybody process-wise. >> Yeah. >> Forestry. in forestry. He has helped craft the house bill 2329 which I don't know about the house alternative motions. still have to be have emotional for >> gathering like I love this engagement they gathered stakeholders I mean there seems to be
105like a lot of experience >> but I don't know much about that but that seems very um appealing just wondering if they're on the legislative committee are they representing southern Oregon yes Okay. So, they would be speaking to issues as it affected the schools in the southern Oregon district. Yes, they they would be speaking, but they'd also be in a group to give opinions. Um the legislative policy committee meets um several times a year and so they we talk about what challenges or what or how a bill would affect the schools and then that way that person would um have the be able to voice their concerns as well. Um an LPC person could also go up to legislative days and talk to legislators and um and such. Yes, they would help with the with
106the policy >> and they would they would do more. They would send out help me send out emails. We would be a team um hopefully of three. We'll be voting for someone next time to do board of directors. So, there'll be a team of three to help um the region connect with like lot like um emails and maybe some Zoom meetings. I heard that people would like some Zoom meetings and it would be a team. right now it's me and so I really look forward for the team of um three of us that would it's going to be awesome I think but I think my comprehension of this is that they're the conduit they hear the voice here >> and they hear the voices in the legislature and they're a conduit of that of that
107information coming back with OSBA also being involved. Yeah. So maybe a question um is has anybody had any sort of experience with them on their communication skills because that seems to be like a a strength that it's going to be really needed that birectional communication. >> I Yes. And they're both great. >> Yeah. I mean Yeah. I don't think we can really go wrong. >> Yeah. I mean, so what we do have is a motion nominating Diane. Um, if you want to talk Polly into amending her motion, she could make a motion that the board >> votes for a person and we can tally it up that way if we want to. Or we can just vote for the nomination for Dan and see where that falls. >> Let's do the ladder. >> You want
108to do the ladder? Just vote. I just got one vote. I mean, if everybody just got one vote, then we'd know who got the most votes and the second and that could be >> person with the most votes. If we vote, everybody votes on Dan. >> Yeah. >> You know, >> Yeah. If it fails, then we'd have to nominate somebody else. >> If it fails, meaning there's no majority. >> That be failing. >> Yeah. Not if not if less than four people vote for Dan, we would have that somebody would have to nominate somebody else. >> Okay. And Don, are you saying that there's another position coming up for someone else on this? >> Yes. So, this position is for the legislative policy committee and then next month we and we're going to talk about
109this in a minute. We're going to have a board of director seat as well. So, there'll be three of us. Usually there for our region there's two representing our region the board of director and the legislative policy committee but since I will be on the president I will be quite busy and so we will have an additional board of directors to help um facilitate because I won't have as much time to facilitate >> for every me >> it's just you now she's going been just me since June. That's why you're not >> Oh, for LPC. Yeah. >> Yeah. >> So, is it possible that these same three candidates would be possible to be >> No. No. >> It is not possible to be different. >> And as far as I know, there's different people that
110have assigned. So, yes, these people were for LPC and then different people will be for board of directors. And they knew um plenty I feel like they knew. I tried to explain it well um plenty of time that these two positions were opening and what they had done. And I have talked to almost every p all three of these and I have also talked to some board of directors so everyone understands their role and what they're saying yes to. And all three of these were happily saying yes. I can say that. >> Okay. So, um, we have a motion on the table for nominating D. >> Holly, are you good with your motion? >> Yes. >> Okay. So, we're just going to vote. So, if you say yes, you're voting to nominate Dan Ruby. >>
111Yep. Daniel. Thank you. Okay. >> Okay. Diana, >> yes. >> Nancy, >> no. Holly, >> yes. Rick, >> yes. >> I'm obaining her. Rebecca, >> yes. >> How many is that? That's four. >> That's the majority. >> Perfect. I vote. Yes. Okay. Dan gets the nominee. I don't know why I do. >> I don't know anything, but I think that there's strong possib Yeah. >> Yeah. >> I don't know these. >> I know. It's a tough choice. I can see >> both of them incredibly appealing and I was like >> you don't know word of but given me the experience like the other candidate had around >> policy and legislature that seemed more of a >> sure you should >> but it doesn't mean that we should not allow I mean my hope is that
112we always encourage each other people to build up this >> and he may win. We're just one district of 13 so we'll see what happens. Um, okay. Next is OSBA board of directors, southern region. This is the point at which we are nominating people. Um, so there's nobody to choose from right now. We are nominating people and the nominations closed tomorrow. Um, so does anyone have someone they wish to nominate um for OSBA? And and I will Nancy, can I speak for you? Do you do you wish to be nominated or would you rather not? >> Thank you for asking that question. Uh something that I have clicked on was I had considered because I think >> it would be such a valid ad and then I was thinking as I'm consistently thinking about diverse
113representation if we since Don will be president we have somebody representing our school district and it felt like a fair thing to let somebody else um from our region who has very similar but also so unique experience with their own school district >> to step into that role, I think that we're better when we have that diversity of representation of regions. Um, sorry. And um, so while I was highly considering and I was going to do it, I think I would cast my vote or or nominate I should say um, nominate Jay from the Robe River School District. Chic. >> Chick. >> Okay. >> And just to cl Can I just make some clarifications? >> Yes. >> Um I think that's awesome. And he's been nominated, but you and it's official. He's officially been nominated
114and accepted and you can nominate again. That's 100%. You can also nominate anyone from the board, but he having two nominations would be great. I know some school boards and other regions have >> three or four nominations for other schools. So I think either way I just wanted to >> thank you for letting us know that. >> Now when we have a nomination for this do we also vote on it? >> Yes we have to we have to vote on it. Um and then it has to be filled out that we have voted and that person has to fill out the nomination paperwork but I am confident that he has already turned in his nomination paperwork. So it would just be a procedure to let OSBA know that we also support him. >> Got it.
115Okay. Yes. How about you? >> Oh, no, sir. Thank you. But I do not have time. I appreciate it. >> No way. You're lucky I'm here tonight. But I appreciate you, sir. Thank you. I would love to do that someday, but maybe >> maybe in 30 years. >> I think that you would be very >> Okay, so we have a nomination for Jay. Do we have a second? >> Second. >> Okay. Any discussion? >> I think Jay is fantastic. >> Jay is our honorary member. >> Yes. >> At conferences. Yeah. >> Okay. >> His um his principal and took him. So, >> exactly. >> Oh, true. >> Yeah. In case he came from his school. >> Oh, that's right. Well, then we're kind of off. Okay. And so we'll vote for Jay. B. >> Yes.
116>> Okay. Nancy. >> Yes. >> Holly. >> Yes. >> Rick. >> Yes. >> Don >> Epstein. >> Okay. Rebecca. >> Yes. >> I vote. >> Excuse me. I guess. Yeah. >> Other people are number nominated. And who seconded? >> Nominated. Diana second. Okay. I saw >> Oh, I disagreed. >> Oh, you just agreed. Okay. Never mind. did an endorsement. Okay. Okay. Um, now this is we don't have to turn this into a whole thing, but I I >> I asked it is very late. I would ask that we not turn it into a whole thing. Um, but but I did ask um Denise to bring the cell phone policy to us as an action item simply because I want to just remind the board as the chair. I feel it's my responsibility to remind us
117that we are currently out of compliance with the governor's executive order. Um so they be that as it may. Um yes. >> Could we do a little synopsis for Rick? Maybe because he doesn't know what's happening. >> What happened in our last meeting? >> Can we do a little synopsis? >> Yeah. Just a quick, you know, cliffnote version. >> Okay. Very quick. Rick, when in yourstead at the last meeting, we talked about this for two hours and um in the end we voted four to two to not pass the cell phone policy. A lot of rich discussion happened and if you want to know more, I would encourage you to go back and watch it. >> But you need to say where it's coming from and what we were voting on. I don't we were
118voting so >> the cell phone so the governor's executive order that that um requires cell phones to be banned from Bel Java um >> and um as you know we already have a policy in place um it's elementary and middle you can't have cell phones at all um at the high school kids are allowed to have them during meal periods and and based on the executive order. It's an understanding that that would not be allowed um under the governor's executive order. And so um we were supposed to districts in in Oregon were supposed to pass a policy by October 31st and it was supposed to go into effect no later than January 1st um upholding that um cell phone ban, if you will. and our board being the freespirited folks that we are um decided
119to vote no on that policy board at the last week. >> Not all of us. >> There also is no >> two I said penalization for not >> enacting a policy if you don't agree with that also that we know >> isn't it a mandate not a policy >> or what what is the right wording? >> It's an executive order. So, so one way to think of it is it kind of if you think back to COVID when there were mask requirements, it if you talk to and we did get a legal opinion that says it has the effect of law because it's an executive order of the governor who has um does oversight of our schools. Um and so um however there were very clear during co there were very clear um punitive results
120if you didn't follow the executive order. There's not really with this. So >> and I think that's really important and thank you for clarifying that differentiation. >> Yes. Yes. >> That was a bit of >> struggle. Yes. voting. >> Michael and I voted for >> and I voted yes. >> Yes. it and then voted against >> she came to the >> it's the same exact policy that >> you know the phones are in a high school certainly the phones are personal property and the way this reads it says they may be stored on the students person but may not be used during regular instructional hours And I'm assuming that this policy is K through 12. And that is >> that is true >> of what we already said that's in our handbook about the students
121K through eight or nine whatever junior high is are not to even have their phones there >> on their we >> Yeah. I don't think we >> Okay. Well, you've just made this really easy for us. So, here's what we'll do. >> Okay? >> We will um take a look at that and come back with something that specifies by grade or by level of education that we can take a look at. I really only asked Denise to bring it just because I felt responsible to say we are currently out of compliance. >> But I think that's a good point. So, why don't we um why don't we discuss that at the next meeting? And um yeah, I wouldn't want to pass a policy that makes it less restrictive than it is now at those younger
122grades because I think it's really important >> And it's working. Yeah. Correct. Which >> it's another reason why it's working. So we we all many of us express frustration at the fact that there was even an executive order that happened. I spoke with a gentleman from Crook County um up in the OSBA and they were struggling avoid the cell phone policy as well and they ended up doing like a bare minimum type and >> we could look into what they have going >> understand why we're bringing I mean I understand the initial reason but if what we have currently is because we're out of compliance with an executive order that >> if we don't pass >> which I hear that but when are we bringing it back next month to have the same discussion >>
123a work session >> probably December's meeting >> December yeah December's meeting >> to have the same discussion again >> well we're going to make changes to it so that it specifies that you you can't have it at all in in elementary and middle Cool. >> Because right now Danny just pointed out something really that would actually make it more lenient in those grades than we is our current practice right now. >> So two things. One I I'm glad we're waiting because of the they are talking about that at the house. I think it's going to be I think it's more of how I think it's just going to be a hey everything's happy. But it would be nice to see that. And also just a I just have a question on policy. I mean on
124our board agreement. I know in the past when we have when we have voted on something and we have finished we have made the vote typically we don't bring something back up at the meeting again. Um I'm not sure what our board agreement says on that, but I know typically I know this is different circumstances, but typically we when it is a vote with a majority, we go with we don't usually bring it back until a certain amount of time or until a certain >> it's not in our >> Okay. But typically in the past when we have voted for a a um policy or executive order whatever we typically don't bring it back in. I believe that in some of the workshops with Kristen that that is usually something that is not maybe in
125the best interest is bringing I I just want to make sure that we're not um >> I have an opportunity >> well not double jeopardy but I I think I'm wondering that this is a good practice and I understand why you brought it back >> because of you wanted to make sure we we're not in compliance and I appreciate you trying to be a board chair, but I also am wondering um if yeah, if if it's if it's a practice, >> we don't have to bring it back. I'm just telling you we might get a letter on January second. So, and and we and we could have to spend money on legal counsel. So, I've I've stated my piece. I don't have to bring it back again. We can we'll see what happens. >> Is
126there a way to different policy rather than the same one that we had already on? Well, there could be now, but I'm not going to bring it back again. And I'm not going to be ter next year because it was >> Don't do that. >> I love >> No, you know why I said that? No, you know, you know why I said that. >> This is the last year I can be chair. Oh, okay. >> My gosh, I remember the last year that >> No, remember we have to be trauma informed. >> I think Yeah, I'm sorry. That was >> We can't frame. I hope it was just like a quick like oh crud. Okay, >> another option. Thank you. Thank you >> could be that we adjust the policy to do what we're actually
127doing in practice currently >> and see what send it up there and see what they say. >> Yeah. Oh, send it up where >> we have to send it by November 1st which is >> noticed it's not there yet. >> They they are combing through those and our coaches council has asked what the consequences would be and then the answer from OD reps is they're not sure. Yeah, we're already >> one of the one of the options. We could still say no or we could actually create a policy that we're actually doing now and pass that and then see it's in their court. >> It's more reflective of what we're actually doing versus like completely being, you know, this rogue and without more context. I really like that option. >> So, do you want me
128to do that? Are you okay if I bring it back? Okay. >> Make sure that like if we did it this time, it would happen. You know what I mean? That's not best practice to bring them back. And I just want to start a practice that >> I would be I would be peeved if like in like something else that didn't have these kind of other things attached to it. That would be annoying if the chair just kept bringing stuff back. I totally get it. It's just >> here's what happened is we talked about it for so long. I wanted to just have the opportunity to say we are out of compliance. I just want to make sure that's very clear. >> Okay. >> That first meeting was complicated in that the high school had
129done a survey >> and found that a certain 50% or something of the students were working, needed their phones to know if they got that extra shift or whatever or was trading with somebody. and another 30% or something were responsible for younger kids >> in the same school but needed to be doing transportation and child care >> and so that was complicated and then there were a lot of students there >> who were very directly impacted by that decision >> and so I think that's why it did take a long time and the >> the policy itself there's is muddy and the board what what's happening now seems to work. >> Yes, I agree. >> So, thank you for all just I just want to make sure what we bring forward is actually practice um
130the practice that we like and is working and does that work for everybody? We'll bring that back in December to be there. Okay, that's great. Um >> thank you. >> Yeah, of course. Yeah, of course. Of course. >> Yes. Um and we have a work session next week. >> Um the agenda's there. It is No, it's a Thursday. Thursday. >> Yep. >> Um so OSBA debrief, budget update, strategic plan update. All right, we are trade and we're back