001All right, we're going to call the meeting to order. And the first order of business is our student representative report. I'd like to welcome our new student reps. >> Who's going to go first? >> I can go first. >> Okay, go for it. Don't need a mic or anything. Um, yeah, there's a mic on your table, so it'll pick it up. >> Yeah, you don't have to move. >> You don't have to pick it up or anything. >> Our football team won our first game of the season this year after we have a long losing streak. The past few years, we have not won any games and this year we just touchdown after touchdown after touchdown. It was really good football team because they've been putting in hard work all summer long, practicing every day
002and coach has been working them hard and it's good to see them winning. So, they did great this last game. >> Awesome. Um and on birthday back we did a spirit rotation. Uh we introduced our new SRL officer and the new AM officers. >> Um we also taught our school spirit chance to incoming freshmen and gave our freshman to returning students. Um towards the end we just broke out into groups. We socialized. We did some ice breakers and each grade level played a game of bingo and the freshman ended up winning >> and it was just a great start to the school year. Awesome. >> Um, we did some other activities for the grade levels. Um, we worked on like what some distractions could be and like lowering stress during the school year. >> Um,
003some other activity we did, we the students would pick a color that they liked or like a superpower they would want to have and then explain why they wanted to do that. And the students really like that because they could get up and not really be talked at. They could interact with it. Awesome. >> Great. We have questions. >> So, how did you feel like first days went so far? >> They've been going really good. >> Great. >> Did you all coordinate your report tonight? You did an That was the best first report we've ever gotten. So, good job. >> Very good work. All right. And um so I was just looking at the agenda. You know, whenever there's stuff, especially stuff that we're talking about that directly impacts students, we'll definitely want to, you
004know, get your input on that. And you know, you can't vote, but you can vote with your opinion on stuff. And so, um I'll count on you guys and and my fellow board members to just remind me. Um you know, sometimes they'll say, "Hey, can we hear from our students on this?" or if you have a question, don't be shy to raise your hand. Um, we want to hear from you and incorporate your thoughts and and uh questions into the discussion. So, just keep that in mind. But yes, >> and warning, the cell phone policy is coming up. >> Yeah, we're talk about that one. >> So, I'd love to hear your input on that one after. >> Yes. But you have a couple weeks to think about it. >> Yeah. Okay. Great. Uh, next
005is accentuate positive. >> Good evening, board. My name is Sha, principal here at Phoenix Elementary. And I just want to say welcome to the students and welcome to our new school board member. Um, my I'm the principal here at Phoenix Elementary. And it's been a really amazing start to the school year. In fact, it feels like we never left. It almost feels like it's May. Um, we have our staff is consistent. Um we had a really clear fun full focused inservice week where our teachers when it was time to learn they were learning and when it's time to prep our building for our family engagement event last Thursday it was all hands on deck. It was a really really great week. Um and I just think we have an incredible crew. So I'm so grateful
006for all of them and their hard work um preparing for the start of a wonderful year. I do have a few shoutouts that I'd like to say. First and foremost, I want to give a shout out to Lorie Delgado and Wendy Duffy for helping with or for running the front office and registration is a beast. Every every student has 11 forms and there's a bazillion clicks to make sure everything happens and they've done a phenomenal job. Happy to report that we are up in our enrollment and that's wonderful. Um, that being said, our second shout out is to our kinder teachers. have pretty high class or I mean we have a really strong uh class sizes for our kinders and we did all or they did all these home visits making sure to connect with
007families and making sure students felt welcome on the first day and really safe. Um along with that they also volunteered to help during inservice by modeling some lessons dur for their peers and so just want to give a shout out to Mara Dentino and Jennifer Hawkins for just really being amazing. Another shout out I want to give is to our maintenance and our custodial crew. There's a lot of responsiveness happening at the beginning of the year where we're moving desks and moving classrooms and getting the the building um presentable for everybody. So, I just want to give a shout out to Malcolm and our new actually went to school here. I did a raise of hands at the beginning of the year and we have six staff members who actually went to school here at
008Phoenix Elementary. Uh, but we're ready for a really great year and I can talk all day so I'm just going to leave it at that and end it on over. >> Thanks Sean. Good evening everyone. Get Valer and principal at Orchard Hill Elementary. Uh, Sean stole a little of my thunder, but uh, in town I've served K through 5, 6 through 8 and 9 through 12. And while there are no uh kind of easy jobs that don't require much expertise, I can tell you as a kindergarten teacher to get all those 5-year-olds into your classroom and starting doing something together is amazing. So Sarah Price and Ellen Andying are two of the very best. I just wanted to give them credit tonight. Uh our special ed teachers who are helping kids that have some specific
009needs at Orchard Hill. It it's amazing. Today's day three and they're in there doing their thing. Um so I wanted to thank them. Um, also, uh, last year and this year, one one thing that an elementary principal loves is a great PTA president. And then what you love more is a great PTA president who does it for two years. We're lucky to have Brad Nelson again as our PTA president. And he worked closely with Sarah Instrom and Katie McCormack. Uh, they did a a great um, welcome back party for our staff first week back and it was just uh, really fun to work with Brad. So, I wanted to recognize him tonight. Lastly, I know that PT had a 25% turnover in its staff this last year and I was just thinking like Portugal is
010not that big of a school. We have 17 licensed like classroom teachers and four turned over. Um and so I was worried about that's 23%. I was a little bit worried about that because it can change culture. Um but wow, we hired some excellent people. uh Nina Berto, Magnolia Inglehart, um Beth Maven, and Tyler Santi. And it is amazing. They are great people. And I'm just kind of reminded and uh encouraged all through the year. Brent would say good people want to come to Phoenix Town and it's it's really showing at Orchard Hill. So, thank you. >> Awesome. >> Mr. Good to see everybody again here in Santi Phoenixtown Rising Academy. Just a couple things. First of all, um we completed our intake meetings with all of our new families, the welcome back meetings with
011our returning families this week. These meetings uh set out kind of our expectation for students and and the families and try to set them up for success throughout the year. So, it was great to see all of our returning families coming back and to meet new kids. Uh and then uh from the district assessment side, um our ELLL staff at every school are currently busy uh working on uh ELA screening assessments. This is the assessment that determines whether a student needs additional language support and if so what what level. And so I want to thank all those uh EL support staff at every school for getting right on that and getting our kids right into the services they need right away. So that's it for me. >> Good evening principal. Oh, proud principal >> over
012at Talon Elementary. >> Um, echo, of course, what my colleagues are saying too, but the beginning of the year is so fun. Um, and you know, kicking it off with an inservice that was uh deeply meaningful and really focused. I just want to um especially call out thanks to Javier for his leadership and Karen Calhoun and Jamar Void for really um those are inhouse experts and they really designed some phenomenal PD that got a lot of kudos from our staff you know and when we're crunched for time during that week to make sure that every moment they have with PD training this going to be actionable. So thanks you Jav and thanks to Karen and Jim Har. Um, I also want to of course note Cheryl in my office. Cheryl Joseph, our office manager, has
013been um kind of playing uh double duty right now. Uh, Alma suffered a loss in her family. So, it's been kind of a rough start for Elma. So, then you know what we do? We step in and help each other out. So, Cheryl's just been working countless hours to do all those crazy forms for registration to ensure all the teachers have all the supplies. So, Cheryl Joseph, thanks to her. Um, also I did want to um appreciate uh Tiffany, Don, and Brent for your advocacy for inclusion. Like, it's not easy work, you know, and and what an impactful inservice moment that was. And, you know, and to really all of our staff go leaned into it and they're like, "Okay, we're doing it." Like, this is a lot of work, but we really it's the
014cause and everybody understands it. So, thank you for leading that charge. Uh, and then last but not least, I also have a Kinder story cuz kindergarten is fun. They're the babies. Um, and what I love most about kindergarten, aside from saintly people that work in those classrooms, um, it's really that fresh look on um, a school and a culture within a school because they don't know, most of them haven't been with us, you know, unless they have a sibling. And so like that opportunity to look at things through somebody else's eyes for the first time is just a gift. And >> I got to meet with a family today. Um this kiddo is like never been in school and I'm just like, you know, they're of course terrified >> and so could you come, you
015know, chat? Um but they were just so gracious and they said, you know, like we're so sorry. They're fine, but we get it. Uh, but they said they were telling me a story about like the culture here is amazing and just really reflecting back about what it means to be in this district and what it means to serve and what it means to be a good king and especially they were sharing a story. They're like, I've never seen this before. I've never felt this before. We can tell that the culture here is vibrant and caring and they were saying that like even in the cafeteria bigger kids are saying to the new kids, are you new here? What can I do to help? And it's just such a, you know, breath of like, oh yeah,
016we're dealing with all stuff, you know, that sometimes it's it's hard to pause and be like, oh yeah, it's the good stuff. So, I just wanted to share that sweet little story. >> Hello everybody. I am a proud principal as well. Um, yeah, I I feel like a great start. um to our um you know in service week and then having kids back. Um I love having the kids there. It's definitely like you know why we do what we do. So I was happy to have them back. Um special shout out to Bri Bates Liz Fletcher and our web leaders. I know I've talked a lot about web. Um we have 42 new web leaders this year. Um and I we have a lot of new sixth graders which is awesome. Um, but there was
017so many new to our building that uh it's funny being in the elementary principal side and remember the tears from kinder and all that, but we had a lot of sixth graders with tears this year. >> Um, and our web leaders uh yeah, just how they showed up got on their level. Um, and just like creating that positive foundation um, and it's just something that like the amount of work that Liz and Brian do to make that possible and create that environment to create these leaders um, is really transformative for our school. So, just tradeable for them. Um, shout out to Sandra Trinklo and our yearbook class. So, today Justin's um Justin's rep that works with our yearbook class was there and our yearbook was awarded gold level of excellence for the third consecutive year
018>> and we were specifically recognized for an outstanding cover which what and I was there for this. The Johnson's rep said that they print over 10 million yearbooks per year and that only 5% of schools nationwide receive recognition at that level. Yeah, >> neat because I so I went to the yearbook class today and we like presented the um plaque and one of the students is an eighth grader now, but he was the one that designed the kind of yearbook um cover and what got picked. And so and his just like I never thought that like I'd get chosen for something like that. It was very sweet. Um so I have a lot of pictures for that that I want to share out. Um, so that was a cool thing today. And I just want
019to shout out our new staff. Um, I love not being new staff this year. So, uh, Heidi Ryan, Carrie Hart, Bryce McCoy, Sud gets, Adriam, Kelly Casease, Kevin Wangler, Joey Brady, and Jose Voss. Not going to do the percentage of how much new staff we have. Um but yeah, I think you know a big part of it's like one of the most important part I think of a principal's role is getting good people and good humans um and just excited about um their energy and their presence um to our school. And then lastly, I just wanted to end um with uh we did this activity with our staff during service and it's something that like I return to a lot of just the theme of hope. Um and there's like more and more research coming
020out on the actual impact of hope and like you can do hope scores um and uh with kids with adults and all that and the reality of depending on your hope score of really how successful as a human you will be um and so I think just we have an opportunity to grow hope in our kids to grow hope in our community and it's hard at times but also like amazing um and so I had our staff answer the question what is your hope for our students And I have them just kind of like I always say like my hope walls in my office right now. Um but uh one of them was just I hope students know that they're capable of doing hard things, that they belong, that they are loved, and that they
021feel safe. Um and I think at the core of what we do, obviously there's so much growth that I want to hit on like with our academics and all those things, but feeling capable of doing hard things. I think that's especially um with those awesome middle schoolers have some confidence to make mistakes and be okay with that. So um just wanting to like continue that theme throughout this year of just building hope for each other and our kids. So >> thank you. >> I'm behind you. >> I'm sure. >> But are you proud? Oh, I'm sorry. Nancy, did you have a question for Tracy? >> We did. I was just going to ask if we can um remember to share any sort of acronyms. Some student representatives are new and also if we have um
022folks, we have a brand new board member as well. But if we really want to be more inclusive and thoughtful of the folks that might listen to this, if they're here today, wonderful, but if they hear this later, then that they can kind of follow along. if you can share what web is. >> Yes, thanks. >> No, I appreciate it. >> Thank you for that. >> Um, so web stands for where everyone belongs and so it's for uh really building up eighth grade leaders to support our sixth graders. And so all of our sixth graders have a web leader that's assigned to them throughout the year um that they can go to. Uh right now it's big on just locker help because kids are anxious about that locker so getting that open. But really just
023kind of that theme of just where everyone belongs. That's what web stands for. >> Yeah. No thank. >> All right. Good evening, Borick Kila Cross, proud principal of Phoenix High School. Um I'm going to echo a lot of what my wonderful colleagues have already said and I wanted to start by accentuating the positive inservice week. Um I really felt like it was very focused. Um and although shorter than other inservice weeks from the past, excuse me, uh we were able to use that time just really diligently as we focus. So we at PHS focused on our special populations and I wanted to shout out to Anna Reading who was able to share some applicable strategies for staying organized in how we serve especially like our federally protected groups. um really making something that see can
024seem very overwhelming um very easy and organized and um so teachers could start the year feeling like they had a good idea of what students they needed to serve um specifically with certain modifications, accommodations, etc. Um also to um our teachers and staff members who are case managers for those groups. So Rebecca Gerber and Mindy Terelli are 504 coordinators. They are also um special education teachers and case managers along with Sophie Gordon Williams, Kelly Seaborg, and Megan Sandlin. Also, Randon Williams, who's our TAG coordinator, and Carrie Miller, who is our ELB teacher, all gave presentations on strategies and best practices for all of our students, but especially th those in groups. And again, just really felt like we were able to start the year feeling really on top of things and rethinking our classroom so
025that we're serving all students with those best strategies. Um, also our instructional leadership team members who are really shaping the trajectory of teaching and learning at BHF, Scotty Stealth, Kelly Fog Johnson, Karolina Campbell, Anna Reading, and John Thearing all got together for us to figure out what our next best steps are as far as how are we teaching standards? How are we making sure that every minute in our classroom is counting for our students? Not just doing projects that we love, but projects that are also making sure our students are ready for next steps, diploma, state tests, etc. So, some very focused time around that. Um, our first day was um different but fun. Um, I want to shout out to our um, student leaders, many who are sitting here, but especially our seniors and
026ASB officers who were asked last minute by me to lead a spirit kind of mini rally at our rotations and they did an amazing job um, really just representing pirates well, showing people what legacy looks like. We also had a couple of other sessions who were hosted by our grad coaches, Skyler Blinds and Alejandro Velasquez, who were talking to students about what we call it like graduation guard, but really like what goals they can reach for for graduation. So, they talked about cords and tassels and all sorts of different things um and what that looks like. Jordan Ruiz, one of our counseling crew members talking about um how you can show up as your best self. and our reps kind of talked a little bit about one of those activities. And also Erica Ooa and
027Anna Garcia gave some really riveting presentations on just how we do things and how we interact with each other at VHS. So I just want to shout out to them. Um each session was 47 minutes. That's a lot of time in a rotation. We're working on that, but they did awesome. Um another really positive just in general is just onboarding students and families. I don't know if you know this, but we have a new registar. Her name is Jess Marsh and she is doing a phenomenal job of just making sure that every family is getting a call back, every situation is being tended to with care. Um, and I just really appreciate appreciate her attention to detail and our counseling crew who are meeting and onboarding new students to our district. So Tammy Ingerson, Michelle
028Carlson, and Helica Mendoza, and Jordan Ruiz just really chipping away at a long list of of students and families who want to be part of Phoenix talent and doing that just with kindness and care. Last but not least, we have a couple of new staff members, and I just want to shout out to HR for doing a great job on boarding our staff. Really felt um at the end of their first day like they knew how to navigate things. They knew who the go-to people were. And not only HR, but just the Phoenix High School staff is so welcoming that our new staff members really felt like they could ask anybody questions that if they didn't know something, the invitation was genuine that they could ask and um that it would be okay. So, I
029know that was a lot, but thank you everyone for just a great start. >> Amy, hi everyone. Kelly Silver, community care and I promise I stole it. um community care and early learning. And I'd love to accentuate a couple of things across the gamut. I know you all heard this already, but um we hosted co-hosted with Jackson Care Connect the Healthy Start block party, which feels like a while ago, but it was August 23rd. Nearly a thousand families from the community came through. We finally got our our attendance and numbers. It was just outstanding. I just want to give a million kudos to Katie McCormack and Nubia Caneda. They spent tons of time during the summer. Katie is an organization that just like her brain is just works that way and she did a wonderful
030job. We had over 70 vendors, kids activities, all kinds of volunteers through this volunteer network with Jackson Care Connect services right there, medical appointments, eye exams, um dental exams, the clinic was open. I'm just beautiful. Um, also want to um shout out our our team on continuing to work on Medicaid claiming. Um, all said and done, we received 90 over $90,000 in reimbursement last year with Medicaid claiming in our in our little teeny tiny experiment and we feel like that is huge value for us for all kinds of reasons. And um we're onboarding more um folks this year and really grateful for for people that have a lot of things on their plates and are still embracing this opportunity to participate in Medicaid claiming because every person that participates brings more money back to our
031district which is services and people. So thank you um to everyone that's helping support that. And then I'll shift to um the Early Learning Center year two. We are so excited and just I I couldn't even the the smoothness of of this year is outstanding. We just had an open house with families. Um excited to be here. Just really really ready for another year. Please come visit anytime. Um pirate ship is a huge hit. We had a few people drop in open house 4 to 6. Stay the whole time. and um the pirate ship and all of the the features we have this year in um and I think I shared this already um we have our staff which are mostly returning Rosario and Medina and um Jessica Lucio is a new addition although she
032had been doing facilities work for us she's outstanding um an outstanding addition Dana Morales who was with us last year but didn't start at the beginning of the year and I should have introduced her in in August uh Bernice Munoz is our other teacher And um we just started onboarding our fifth person today. We had one staff turnover and Heather Rates will be joining us as a a well experienced 10 years in in childcare and early learning joining us and she'll be starting tomorrow. Um so just one final thing on that. Um we um Erica Ooa brought the idea forth with um immigrant and refugee grant last year around interpretation and translation devices for for anyone in our district. And we happen to have staff members that are Spanish only and very limited English. And
033this whole transition, the last two weeks with professional learning, we have been able to provide that in the language of choice for our staff. And it has been an absolute gamecher to be able to provide that with the intent to support our newcomer students, but equally so with our stu our staff. and it's just been an awesome opportunity for us to provide that to somebody that might otherwise really struggle to be following along. It's just totally awesome. So, thank you for that purchase. Thank you for that investment. And thank you to Erica for bringing it to us. >> That's it for me. >> Yes, Medicare. Can we question about Medicare >> Kelly? We have a question. >> Yes, the Medicare claiming explain a little bit more about that. uh we started participating last year in
034Medicaid administrative claiming for schools. So it is uh a variety of services sort of like speak about coordination recruitment um in enhancement of service um information anything that uh provides information and helps connect a student or family to Medicaid eligible services. We don't actually have to track whether or not the student or family was Medicaid eligible. We don't have to to track even if they followed through on on the flyer we gave them telling them about our health clinics for example. Um we we are we're able to kind of track that in a variety of different codes. It's not very it's not nearly as labor intense as we when we think about billing or Medicaid and insurance. It's not nearly as intense in that. We're not doing direct service billing. We don't have to keep
035track of student names. we we share that and we don't share any um specific student level data. Uh so for example, when we're talking about our health centers on campus and for maybe reviewing usage, um that kind of a that kind of an analysis is something that we could claim our time for. >> Does that answer cute? >> Thank you. Hi, Amy Hans here with Food Service. And like everyone, I'm sure we're just excited getting back into the new school year. Got a few new employees, Autumn Sanger and Jamie Hayden, that have joined our team and a few other internal employees that have moved around, shifted with promotions, just all people getting really excited for our changes that we have upcoming here. And my biggest honor to introduce and present who is here that's going
036to help with some of these changes is my new chef here. Ryan Suite is joining our team. >> So hopefully everybody gets a chance to continue to meet him. I know he's really excited about some of these new changes that we're going to do. He's he's ready to hit the ground running with some more local scratch cooking and training on site in the different kitchens. I'd also have to give a shout out to our lunch aids. You know, the start of the year is always crazy and lunchroom is probably one of the ones that's always crazy every year, but then top it with all of our changes this year. So, I mean, we couldn't do it without all the extra support in those kitchens um as we go through these changes. So, I just I
037I really want to give a shout out to all of them in those kitchens helping us with those changes. And then finally, I just have to leave you guys with some exciting news. We are bringing back our FFBP, fresh fruit and vegetable program and the elementaryaries and that'll start September 22nd and we look forward to interpreting the regulations and maybe making some changes in it as Thank you. >> That all positives anything from the board? >> I'll try my voice a little bit. Go >> for it. Uh the start of a new year is exciting and it's fun and all that but it's also a lot of work and I saw it in evidence last night. I went to a meeting at Talent Elementary School, but not nothing to do with the school. And Heather
038Low was sitting there in her at her desk slaving away and you know this is 7:00 at night and she was still going. So anyway, I wanted to recognize that and also Lincoln for bringing up the football game 35 to9. Thank you. >> Okay. Something >> please. >> Um we talk about inclusion and belonging and I love those conversations. Um and I'm really grateful to have had to have had um Talent Elementary pop up and their welcome message be bilingual is so so so lovely. I do speak English obviously and I also speak Spanish, but it just does something different when somebody can provide something without somebody having to ask for it over and over and over. I'm really grateful that somebody mentioned that there's interpretation devices. My hope um I ask for this every
039year, but my hope is that at every meeting that it's just accessible and people just have it without people having to ask for it. Um I know that we have that at high school graduation. I'm not sure if it happens uh from fifth grade graduation or not graduation transition. I don't even know what we call it anymore. Um but from fifth to middle school, middle school to high school. My hope is that we continue to do that and it's going to be messy and it feels kind of awkward and it's like how do we do it? I will extend myself again. I I use those devices. I'm happy to coach people to help support just language accessibility, not just Spanish, but any other language, especially like sign language. We have I love that we have
040grandparents and um folks that might have limited um hearing that sign language is super nice for them to be able to just participate and hear. So my hope is that we can continue to increase our language accessibility, not just randomly here and there. We're practicing, we're getting better, there's opportunity for growth, but that we continue to do it in a more consistent and thoughtful way. But huge kudos to Talent Elementary for doing that. It was just really beautiful like, oh, it's not even just transcribed. Somebody's actually saying this and it was really, really nice. So, thank you. >> That was Joe. He was telling me that >> fantastic. >> I have two things. Um, I was able to attend the block party. You forgot the haircut part. I didn't hear you say that. Oh, but
041I was I was really grateful for many things as our outpouring of our community that came to that event. It was hard to find parking. um it was well attended and we had a beautiful place in the high school to have that function and every piece of that was used and then it had to be turned around quickly for another event right after that. So kudos to the custodians that had to do that for uh you know that opening whatever Monday we were doing Monday. Um, but I just felt like, wow, health care, immunizations, all the things that were available there that maybe someone didn't find in community or or didn't know where to go to. I thought that was huge, a huge difference from the year before at Phoenix Elementary versus what happened over
042there. It was really wonderful to see that. Um, I didn't know about it uh before, but I see that each elementary school had a Thursday night like introduction. I was just curious if we could hear feedback like how is that? I think I think Brit Britt and I had our quarterly meeting today and he asked me what are you looking forward to and I shared what I was but I think what I'm really looking forward to is seeing how we can increase our community engagement every year. I hope we level up for that. But I'm wondering how well that was attended or how we let people know about it when it's not even near the first day of school. So, I don't know if you could just say a couple words about that or even
043where the mic is right now. So, Oh, there it is. >> Well, this is many thanks to Joe. Yeah, he has been pushing that out on the socials. Um, you know, my video message was about that everybody, the teachers were directed and asked to invite families to the Thursday night event and you know, the purpose is to really orient them to communication plans, the importance of attendance, you know, what are the major learning targets for the year just to get them in the fold. And I know for my school, I will say that the rooms were packed. I don't have a percentage, but they were like all the registers were even like, "Wow, >> that was the most highest attendance ever." So, you know, I walked into one of our four five classes and I
044was like, "Holy cow, this is a this is where the party's at." Like, they're standing there weren't. You could barely fit in there. So, I always say that from talent's perspective. >> We have about 300 students and families of 269 uh came. Wow. That's 83.52%. >> Such a good >> but it was really really good. >> Very very deterrent. >> I'm sorry. >> 89. >> Everybody pull out your calculator. >> You can round up to nine if you want. >> Oh, I do want to thank uh our staff because it is really difficult to have inservice all week. Yeah. and get your room ready because you're having company >> and the stress of uh getting ready for Tuesday when kids come. So, they did a great job about fight staff decorated and it was a
045fabulous event. One thing I'll say about that too is that the reason why we went to an evening family event is that we we repurposed our conference day that used to be the day where families came in and just drop off their their supplies but their teacher but we now have made that an instruction day and in an effort to increase our instructional minutes and that did an evening event as a family welcoming event with real purpose and and intention around creating community and all the things that these two listed. But yeah, it's probably one of our biggest um events that people attend because they're really wanting to see their classroom. They're really their teachers. So, it was it was phenomenal. Really positive energy all the time. So, sorry you guys didn't know about it.
046Um but >> no, it I knew well I saw it, but I was to go. So, yeah, I think we were up on a hill somewhere in Jacksonville. So, >> I think from a parent standpoint, as I attended at Fallen Elementary School for my daughter's class, I there was a ton of families there. There was nowhere to park. We have a very large parking parking lot. But, um, yeah, I think we got emails, we got text messages, it was on social media. >> We had a lot of time to prepare for this coming up as a parent. >> Cool. Yeah. Thank you. >> All right. Very good. Well, thank you all so much. I there's something special about the first meeting after school starts and I'm just really overwhelmed with gratitude for all of you
047and the hard work that you're doing in our schools and in our staffs to I I've reached out to a lot of you individually and I've heard nothing but really positive things about the start of the year and it's really awesome to hear. So, thank you for all those late nights. I know you're not the only one, I'm sure, has had those late nights, Heather, and we encourage you to >> take good care of yourself, too, and make sure to have a some healthy balance when you can find it, but thank you for the updates. Um, okay, awesome. Next is >> Yep. I'm sorry. Um, next is uh citizens comments. Do we have anybody in the audience who wishes to speak before the board? >> This is really just kind of segueing on um the
048positive stuff. >> One second. Can we get you a mic? >> It's for the Here we go. >> But a parent, too. Um, you know, because I'm here late in the evening. Um, my my um thank you goes to the teachers and uh and it's not just this school. I know it's other schools, too, but there are a handful of teachers that were here like late in the evening. I'd leave at 10:30 >> and if there are teachers still here, I'm like, >> "Wow." >> But there are a lot of teachers who really care >> more than just, you know, doing a teacher's job is doing it well is not easy. But going to Baldi, you know, they don't get paid more if they stay late like me. But >> but I but anyway, that's
049it. It's the I can I say names? No. Okay, I won't do across in the mirror. >> Appreciate it. >> Is there anybody online? >> Um, no, there's no one online. >> All right. Well, they are missing out. >> I know. Maybe they'll watch later. >> Okay. Uh, superintendent report. Mr. Barry, thank you, Cher Campbell. I'll just reiterate the thanks of you know our staff um from custodial to maintenance to getting the facilities ready, our office staff, our teachers and our support staff and and really a special thanks to the people you see out here uh our administrators who um really made our inservice truly special. We had um Heather alluded to it some some amazing uh PD opportunities. We had some outside partners come and give PD opportunities and those were pretty good. But
050when our team provided the professional development, it just raised the standard. I mean, it just goes to show you um how valuable and just how uh much our staff cares and um it was just a really good way to kick off the year. Thank you for those that joined us on that Monday. Um Luke is uh was a guest speaker and it really just set the tone for the year. So really appreciate you guys joining there. Uh now for my official report in your packet you have the ELLL annual report. That's a um requirement to share with you and not just for your review and if you have come over that you have any questions I'll be I can entertain those um at a future meeting. Um do want to mention out of state travel.
051Melissa Matson our uh teacher is going to take a group to uh nationals this year. It's in Indianapolis in October. So, that's always a fun trick for them. They did a major auction in the spring and so that's what that's what those funds go to is to be able to provide those opportunities. Um, you guys may have seen the last week's uh statewide economic forecast. It wasn't super favorable. We may have a report on that later on when we have the legislative uh report, but um you know, close to a billion dollars uh being lost to our state with uh uh federal funding and and just the impact of that. Uh there is some hope in some of those details. Our state does have a pretty healthy uh ending fund balance and some um reserves
052that they could use, but there's triggers to be able to kick those uh to be able to use those and especially for K12 education. But we'll keep our board informed on how we can advocate to make sure that those deficits don't impact students, programs, and staff. Um I did put uh it's not directly related to us, but it is directly related to us. to put a letter from RBTD into your packets. Um you could probably have seen the um signs that have been covered up already around the valley uh due to federal funding loss. They are uh having to cut routes. That impacts our students. We do have students that come uh from around the um valley where they're on inner district transfer. if they're MKV um which is a um classified as homeless we
053do bust them but we do have students that take advantage of our B uh TD especially armadillo they have a number of kids that take advantage of that that's going to impact them which is really sad there are some options it's just not as convenient or as many routes to do um speaking to the leaders at Armadillo they have shared what the best option is for their students if they if they use that bus service um want to mention in uh uh Culver Road development of fields. We crossed a big milestone last night again. Uh Town City Council approved the vacation where that easement was up against the neighbors. Um and so, you know, that had to uh be moved first before we um triggered kind of the partition for the Boys and Girls Club.
054So, we are on the right track um to be able to continue to develop that property. wanted to mention and we're going to we've invited the leaders of the suborgan career center which is under the ESD. It's the new CTE center that was uh supposed to start this fall. Um they did have to cancel a program um due to some uh available or ability to offer RCC credit as well. Uh and it's just not worth it to our students if they're not being u getting the dual credit for RCC. So that's been postponed. We'll have an update from them at our day meeting in October at the high school and looking forward to hearing more about the next plan of that. Um I want to share a little bit about enrollment. Um we are trending
055up and some of the schools uh mentioned that they are up in enrollment. Pretty much every school right now is showing up in enrollment. From last year we are 33 students up overall from last fall. Um from last spring we're almost 80 students. So, um, we'll know more once we start, uh, sifting down and making sure everybody that are on the rolls are showing up, um, and tracking down those students that haven't shown up. Uh, we'll know more at the 1 of October on that. Finally, I put in your um, this Monday marks the 5th anniversary of the Almea Fire. Uh, I put a letter in there um that we mailed out today actually to um uh donors that donated to uh either cash or gift cards or um um something to our our district
056that directly went to all of our families. um just giving them an update of um what PTS Rising is um what's happening in PTS Rising and how we're moving forward and and and really just highlighting that we still have a number of families that are in transitional housing. Sometimes it's out of sight, out of mind. Uh if you're driving around and you community sees, oh, you're rebuilding, it's all great. We still have families that are impacted and we we know that and we want to continue to serve our students and family in that regard. So that's all I have. Thank you. Questions for Brent? >> Appreciate the thorough report. Um, okay. Consent agenda. Um, does anyone wish to pull anything off of the consent agenda before we take action on it? >> Okay. >> I
057get a motion to approve the consent agenda. >> I move to approve the consent agenda as presented. >> Second. >> Dear Rebecca. Thank you, Nancy. Any objections? Hearing none, the consent agenda is approved. Moving on to information and discussion. Legislative OSBA update. >> My turn. >> Um, so I think we we talked about this earlier that the OSBA annual conference is in November and Denise sent out some emails. If you want to go um if anyone has any questions about it, you can ask now or you can ask later. >> I'm curious. I haven't looked, but is the pre session the topic announced? I haven't looked. >> I don't know to tell you the truth. I haven't looked >> either. Not yet. >> I could ask. >> I would love if you could. >> I
058will. I think you might have an inside. >> I might have an inside. Um and then the regional um we're having the regional conference um at Ashland. The ESD is hosting that. Uh um Mark emailed me and all the superintendent asking cuz this year they're going to do a training asking what kind of training they would they would like. The superintendents are putting their input. I put my input in. Um, I've heard from many people in the valley, the school board members in the valley that they want more training on um, advocating for policies and so I asked for a policy oneonone with um, them giving us how to get on, how to testify, how to do all of that. So that was my suggestion, but the superintendent could out save me. So we'll see.
059>> That's true. >> No, he knows. I let him know. >> He actually said, "Did you see this? Did you hear?" So I said, "Yes." Um, and then also during that time, PACE will be down here most likely, and that will be at the ESD. It's it the PACE training, which is our insurance for um, school insurance, and I'm on the board of PACE as well. Um, they're going to come down and do a training for admin and staff. But if it's something that a school board member would like to learn more about, they can come and learn um about what PACE does. I like to go just to see what, you know, on the Pace board to see what we're telling everybody. So, it's kind of fun to to see that. Um, as you
060guys all probably know, there was a special session this weekend of ODOT. It has passed the House, but it has not passed the Senate. The Senate is on I don't know what you want to call it, pause until September 17th. Um I sent an email out to the whole region about the hearing and as soon as I know more um about when we can get input to um the senators, I'll let you know. But um right now it's kind of on pause until they decide to come back. So, um, as Brent talked about, the revenue forecast wasn't great. Um, it was act I have it was actually since we're doing numbers tonight, it was 954.7 million, which is down 2.4% from when session ended, which was like the end of June. So, it wasn't very
061long the money dropped. So, um, KOSA and OSBA are watching it very closely. We will probably have some calls to action and um we'll keep you updated. I think that's it. >> Thank you. >> Questions for Don. >> So things top of mind, we have to let Denise know by tomorrow for the OSBA registration. So if you haven't done that already, thank you. And then um there was something else. Oh, RSVP if you want to go to the regional thing. >> Those two meetings, >> those two. Yeah. >> And I would recommend if you're not sure to RSVP >> and then to cancel it is easier than add especially the hotel rooms if you're want to stay like adding a hotel room after everybody has added um is >> a challenge. And well, it's not
062guaranteed that we are in the same hotel either. >> Yeah. You might not be in the same hotel. We might be in a different hotel than the rest of us. So, >> okay. Very good. Um, committee reports. Do we have any committee reports? >> I think so. >> Um, it's the start of the school year, so I don't think we have anything to record. Yeah. Rick, anything from the audit committee? >> Okay. Uh, Moving right along. Uh, superintendent goals. Yeah, thank you. Gamble, I >> you want to report? >> Do you have something? >> Yeah, I have a report. >> Oh, go for it. >> There will be an >> Oh, thank you. >> All >> I'm glad to hear that report is a legal requirement. >> Go ahead. Yeah. Thanks, Sheriff Campbell. I uh
063shared these with the board um last meeting, but not everybody was in attendance. Um so these are my draft goals. Uh they reflect um really focused on the strategic plan and reviewed the evaluation from last year and um added some uh intentional goals in in that regard to um improve outreach and communication and um still work on our strategic plan goals. So, if you have any questions on those, I'll be happy to entertain those or you can give me a call or email. >> Any questions? >> I just wanted to say thank you for the organizational chart. It's good to remember what some of you all do. Some of them are like, "Holy smokes, it just goes on and on and on." So, I appreciate I appreciate that. It's a good reminder for me. >>
064Yeah, that was helpful, too. Thank you. Um, okay. OSBA legislative policy committee. Don. >> Oh, goodness. Um, so there's this is just information discussion. There is a spot open for LPC. It will be um it will start January 1st through December. the board will can nominate a person, one person. And then once they're nominated, all the people that other boards have nominated to will go up and you can speak. They'll you'll be able to speak at the regional meeting and then each board will have a vote um for that if that makes sense. There I have had lots of people um interested and since I am the acting president-elect. That's what I am. Um I get all the questions statewide, but I have had questions um regionally as well. So um but and then the
065caveat which I've been telling people is on September I don't know next week not this weekend but next weekend we're having our board retreat OSBA board retreat and I will know if I am president then. If I am present, there will be a board of director seat open mean um at the first of the year as well. >> Yeah. So, there might be two possible there's going to be two hostile things. I'm 99% sure I'm going to be president, but we'll see. >> Can't wait to hear that news officially. Um okay. Um, >> and you started a really great trend 99%. >> Oh, sorry. >> Um, okay. Budget committee applications. Do we have budget committee? >> We don't. So, it's kind of a call to action to recruit um through budget committee members and we
066have >> reopenings. reopenings. Um, >> so we can recruit and also out to uh the schools to put something out and Joe's been putting stuff out as well. Um, >> okay. >> Yeah. >> And just to clarify it, Roland does want it and the other two have decided not to. Actually, I haven't heard back from Roland. >> Okay. Oh, so you haven't heard from Okay. Yeah, but the other two do. Okay, >> good to know. >> Anyone in contact with Roland? I haven't talked to him in a year or so. >> Okay. >> So, yeah, send me his number. I'll call >> um Okay. Speaking of which budget calendar? Yeah. Um this is uh similar in nature uh to the last budget calendar and the pre-reviewed uh um Okay. >> Um, moving right along. Boundary
067change. >> Yes. Um, I didn't mean to scare you on boundary change, but I just want to kind of take us back about to 2019 when, um, there's a few people on the board at that time. Um we were looking at boundaries for our elementary schools at that time because we know that just right across 99 over here um that is actually Orchard Hill going towards Medford Orchard Hill and that's quite a ways from Orchard Hill Elementary over in Southeast Medford. So looking at doing a boundary change for that for Phoenix Elementary that we had listening sessions. I remember right over here we had um pretty much a a really good plan moving forward and then the uh fires came which uh really decimated everything as you know um and we just don't know where
068that housing and where those boundary changes are going to make sense. I think it's too early to have that uh kind of have that discussion until we see some more development. It always happens at the beginning of the year with our elementarymentaries, especially between uh Phoenix and Orchard Hill on on where do I attend school and naturally you'd think if you lived less than a mile away here then you would go to Phoenix Elementary, but technically that's our Orchard Hill boundary. So, I just wanted to share that with you in case you hear uh anything about um some boundaries and and why um you know there's such a difference between distance between schools and where we have our residents. But I I do think with the developments that are happening um we might want to
069talk about that next year at this time to see if we want to start tackling that. >> So that's the only uh update I wanted to give on that. We probably want to hold those listening sessions again. >> Absolutely. I think we had a pretty good process when we did that. People were um you know attended and we just we had a few of them and um they had great input and we had um some maps our Janelle our bus manager was there as well. So >> and we let some people grant we were going to let some people grandfather in. I have a process for that. So it was kind of a slow it wouldn't have an immediate impact. I mean people could choose if they wanted to switch but it would be just
070incoming kinder in that time. So that would be the the challenge. We wouldn't just say hey you got to go to a different >> I remember there was something about that. Thank you. >> Yeah. >> Excellent. Um next is ACCS discussion. >> The Armadilla charter I guess it's not really a discussion. I just want to remind you that uh Tiffany and I had our annual meeting with their leadership um to start the year. It was a good discussion u talking about goals, but we also have site visits for our board typically in the fall. And so we will uh get some dates that work for them uh maybe a couple of them because I know people are uh busy and and um we'll get some tours to be able to go. They've done some upgrades
071over there if you haven't been over there in a few years. Um, so it' be a great there they're the charter that's under this umbrella and um we'll get some dates and I'll send those invites out to the board to see if they want to do a walk through. >> Good stuff. Um I predict the action items will go quite quickly. Do we want to just proceed or would we like to take a recess? Okay. >> Um first action item is establishing meal prices. Do I have a motion? I move to approve the increase in adult meal prices as presented. >> I'll second. >> Thank you, Paulie. Thank you, Rebecca. Discussions. >> I have a question. Is Amy still here? >> Yeah. >> Oh, hi Amy. >> Over here. Um, can adults add funds to
072an account? >> Yes. >> Okay. >> Yep. Um, so we just need to if you're not a teacher, >> right, >> um, in the district already with a student with a teacher ID. Yeah. Then we just need to make an ID an account for you first and then you can go online on meal time and you can add funds with a credit card. >> Nice. Does that include classified staff too? >> Yes. Okay. Great. Thank you. All right. Any further discussion? >> Okay. >> We'll vote. Nancy, >> yes. >> Diana, >> yes. >> Rick, >> yes. >> Don, >> yes. Holly, >> yes. >> Rebecca, >> y >> I vote yes. >> Board guiding principles. >> If you remember, uh we had a really great discussion about these at the uh meeting the summer and
073um we had a chance to look at these last time. Not everybody was here, so hopefully everyone's had a chance to review them. Um, we do have to decide on help me out with where we're at with the report. >> So, red language was the uh we deciphered from that discussion. I'm glad you didn't call it a retreat, by the way. >> Yeah, [Music] >> that we deciphered. And then there's some options on the highlighted areas. Uh so that first one on the first page, we could combine the two bullet points above there and use that one or keep the modified uh versions of both those above bullet points. Okay. >> And the other one was um just another suggestion for that the above uh point on the second page. Okay. So I would ask
074if anyone's interested in making a motion just include in your motion. So just for clarity, those highlighted sections are talking about the so on the first page that highlighted paragraph is a possibility of combining the two bullet points above that into one. That's an option. And then the next page has that highlighted section or the bullet point above that. So, I would suggest if you would like, anyone would like to make a motion, just include whether you'd like to utilize those highlighted paragraphs or just um approve the principles as um as laid out without a highlighted. >> Can I ask a point of clarification? Yes. So, if we if we make the motion and I feel like making a motion and then us discussing it and then we would have to maybe not pass that
075motion. So I'm wondering if that makes it a little messy. I know typically we do we do it that way but on this situation I'm wondering if that might be a little messy. >> Yeah. I mean so why don't we do this? Why don't someone make a motion to pass the guiding principles? We can have disc. We would just have to clarify which version of the principles we want to pass. So >> and we can't discuss it. >> We can discuss it. Absolutely. We just we would just have to make we just have to know what we're voting on. Okay. So, >> I'd vote to approve changes to our board guiding principles as discussed, keeping the bullet points as they are rather than combining them. I think it gets awkward and too wordy. >> Okay,
076there you go. Good. Okay, thank you, Diana. Thank you, Rick. Okay, now we have something to discuss and if we want to change that, we can make a new motion. >> Okay, perfect. I just wanted to clarify it so we >> I actually I support the motion. I do too. >> I like I like the bullet point separated. So, does anyone have any counter arguments to that? >> Okay. Well, that was easy. >> I know. >> I was a little nervous and I was going to lie about how quick the action items. Thank you. Okay. >> Like, you said it was going to be fast. >> Been here for lunch every night. >> Okay. We will vote that Nancy, >> yes. >> Diana, >> yes. >> Rick, >> yes. Don, >> yes. >> Paulolly, >>
077yes. >> Rebecca, I vote. Yes. >> Thank you for making that easy, Diana. >> Good job. >> So, we good on that? No. Highlighted. Yes. Okay. >> Appreciate the effort, though. >> Um, okay. Resolution 2511, community renewable energy grants. >> Just another opportunity. We've been successful with these grants um with the solar talent elementary and uh middle school. And so this is another opportunity with this grant coming up to do PES and expand on what we have and use battery for PHS as well. Very exciting. >> I'll make that motion, >> please. >> I move to adopt resolution 2511 approving community renewable energy grant applications for PES and PH as presented. >> Replay says, >> okay, thank you Diana. Thank you, Paulie. I was gonna have to go to Aaron there real quick. >> Any
078further discussion on this? I don't think he's here. I just want to express my appreciation for John and >> this you know the he's just the project maestro and um our district is better for it and with our infrastructure. So, thank you to John and team and Brent for uh supporting us. Okay. Uh any more discussion? >> I would like to say thank you to Denise for all she does for us every day of every time. And I as we start this journey in this school year, I just want to give her extra love and thanks for all she does. So, >> still have to vote on this. So, uh, Nancy, >> I was pretty. >> We're holding on to solar. >> Yes. >> Did you vote yes, Nancy? >> Yes. >> Okay. Yep. Right.
079>> Yes. >> Okay. >> Yes. >> Rebecca. >> Yeah. >> I vote yes. >> Um, it's okay. >> I was like, is this specific for Okay. Uh, >> the next meeting agenda is there for your review. So if you have any questions please >> just to note it does say program report for sub learning and career center that's going to actually be the the second meeting in a program update meeting. So over >> thank you for that clarification. >> Awesome. We clear our journey. The devil.