Phoenix-Talent School Board meeting 08-15-2025

001call the meeting to order. Thanks for your patience and welcome back everybody. Um, first item of business is accentuate the positive. I think we want you at the podium for sound. Is that right? Or are we using a microphone? >> Yeah. >> Okay. Wherever. >> Welcome to Orchard Hill everybody. can't believe principal at Gorchville. Um, when I received or getting ready for the accentuates positive, I was like, nothing's more boring than elementary school without kids. It's like, what's going on here? But as you probably saw, uh, I want to thank John and all the maintenance crew for uh, giving the office a facelift. We've got some new carpets, some new flooring, and the desks will be in there at the beginning of next week. Um, so I really appreciate that. That's nice to have a

002little some brightness going on in there. And also, I want to thank uh Jessica Hanlin and uh Tiffany Britain uh here at Orchard Hill. We've done quite a bit of hiring over the summer and we're doing quite a bit now, and I know that they're processing a lot of uh documents and uh helping me get uh ourselves staffed for uh the second. So, that's about all I have today. >> Thank you. >> No problem. from I went to a lot of show this um so so you guys probably know and are aware that I was running the elementary summer school program. So just going to give a teeny bit of update on that. Um we were able to serve um a total of 134 of our elementary kiddos this summer. 53 were really focused in

003the first and second grade literacy focus and then we had 81 in my dream program. But it was super fun and when we all met back together with dad team last week, Brent asked us to share like what was the highlight of your summer and you know for me and Allison and Tiffany and we all said oh hands down summer school it is like something that is a really special treat to be able to engage with. um you get to give kids experiences that they've never had and really get to put on that full inclusion hat. So, we took them to Wild Images, um the movies, splash pads, um some of the kids got to go to the house of mystery. It's a big deal. Um and then we wrapped it all up. I think

004you probably saw the video of field day which was really sweet. But one of our um inclusion kiddos came up like very seriously and asked me, "Miss Low, can we just have one more day of summer school?" I was like, "Well, buddy, I wish I wish we could do this forever." So, I just want to share that like summer school is such a special opportunity for staff, students, and admin and families. So, that went really well. And you know, just like Kent mentioned, just a deep appreciation for John and the team, Tees got a new parking lot. We are fancy now. Like, it looks really good. And we got some paint on our exterior walls. And just want to express my appreciation to all of his teams, you know, from the maintenance to the summer

005crew to our custodians who keep everything nice cleaned up and ready to go. So, just everything's great. And then on one side will note just the appreciation for John working with um our safety committee to install those cameras. I was just checking them out. I was like la this is one. So I'm really excited and appreciative of that. So that's it from talent. >> Thank you. Good evening, board. Good to see you all. Um, yeah, thinking about going into this year, it really my first thing I thought of and talked to Brent a little bit about it too, but just for me selfishly coming into year two just feels like a completely different experience. And so I'm super pumped to be a part of this team and uh, Talent Middle School. And I know we

006got a lot of work ahead, but I'm uh, feel lucky to be principal here. Uh, and just wanted to give a few shout out for some staff. Deian Tanner, how she's our office manager and uh, always and continually keeps me organized. I appreciate that she gives me as much sarcasm back to me as I give to her. So, it's worked out well for us. Um, I want to give a shout out to Derek Robin. He is our new AE. That was a very late hire. um and he has jumped in and I think we have I don't want to say officially we are very close to having all fall sports um full where the volleyball staff is official and so his cross country and football we are really close and I he has just jumped

007in um and taken a big weight that was how I was feeling um so really grateful for him in that. Uh, I want to give a shout out to Jessica Hamlin. Though her and I have chatted a lot about a number of different things and just uh her always there to support um our custodial team as well, Stephen, Anna and Mike. Um, the work that they do over the summer when we get, you know, a pseudo summer and they are there and all the hard work that they put in. Um, and last but not least, I and the newest addition to uh the district, but our goats, if you have not seen the goats, um, honestly have done actually amazing clean up at the middle school in the back part of the track. Um, and

008I've joked a lot that my family has visited me more in these last few weeks than they did all of last year. So, um, yeah, they've been fun addition to, but thank you all. >> Thank you, Casey. Good evening board. Elen Ross, proud of principal of pirate ship. I'm going to shake this podium a little bit with my heavy computer apparently. Um so I just want to echo what everyone else has said. Some highlights that have happened so far definitely over the summer. We had um credit retrieval that we host at the end of June and then also the secondary summer school that Allison um and the team came to PHS and hosted. Um and we just really impressed by the work that happens through the summer. A lot of people think, you know, the

009school year happens from September to June, but we all know that credits are being earned over the summer. So, um we had freshmen earn 10 and a half credits, sophomores earn 12.25 25 credits. Juniors earn 22.5 credits and we were able over the summer to graduate six additional seniors. We are still hard at work with two more which would make a total of eight additional and really proud to say that we've engaged two additional students who will finish with a fifth year um with us. And so we're really proud of that re-engagement work. Also want to give a shout out to John the facilities crew and Alan Tapen and our custodial crew at the high school. Our building looks phenomenal. It's shiny. It's bright. Um and it's ready for kids and teachers to come in

010and fill it up. I know it's going to get busy really soon, but it looks great and we're really thankful for that. Um lots of activities and athletics happening. Uh we are really proud. Our FFA just a couple days ago hosted a leadership camp with their um officers and that was a really great opportunity to reflect on years past and build for the future. They actually have this construction theme that's really exciting. So, we're excited about that. J, we had a JPAL football camp the last couple of days and just to be able to hear that our um football athletes are engaging with our young students. our freshman primarily did a lot of the work with those younger kids. And so just that, you know, they're learning and giving back to the community. Cheer just

011got back from OSU um at a really exciting camp and they're chomping at the bit to teach us new things and just um share spirit and legacy. And our marching band and color guard are hard at work right now at their band camp um getting everything ready for fall. So great things. Um, and other than that, again, we just want to thank um, HR. Like everybody else had said, we're bringing on some great, awesome new staff. I also want to shout out to um, our instructional coach, Alyssa Barber, who's helping a lot of our new staff integrate into PLC's, make sure that's a really seamless transition. Um, and so we're just really excited to get started. Thank you guys. >> Thank you. >> Anything from the board? I think Mr. Sante has his hand raised

012on. >> Oh. Oh, Aaron's online. Okay, great. >> Hey, good evening board. Um, just thought I'd drop in really quick. I wanted to share a couple quick things regarding PT. Um, first thing, we're really excited about uh welcoming our new middle school teacher. Uh, Shannon Harley's recently moved up here from Arizona. Uh, she's got a lot of experience with online teaching as well as inperson teaching. Tons of energy. We're really excited. I think she's going to really reinvigorate um our team and and our kids at the middle school level. And then secondly, I want to share another development in the PT world. Uh we are pleased to announce that we are going to be moving our physical location this year. So we've been at Phoenix Elementary for 4 years. They've been a great home for

013us, great partners, and uh the staff there have treated us like family. Um but there's been some kind of space challenges at PES. It's been um been we've been had to share space with a lot of different programs. So, we're going to be moving over to Orchard Hill this year. So, um happy about that. Thank you to Kent for graciously agreeing to have us come over and we're looking forward to uh building some new uh relationships over there with the fine folks at Orchard Hill. And that is it, Mr. Chairman. >> Thank you, Erin. I didn't realize you join us virtually, so thanks for the update. and you you couldn't see it, but Kent had a very gracious. >> Um, >> I'm gonna have to get more info. >> Stop it thing. So, yeah. Okay,

014awesome. That means I'll probably say Aaron more when I'm dropping her off. I don't know if that's good or bad. Um, okay. >> He says thumb, so >> Okay. All right. Good. All right. Next is um citizens comments. And as a reminder, schoolboard meetings are meetings of the school board held in public, not meetings with the public. As a general rule, the board will not engage in discussion with the public during this portion of the meeting. When your name is called, come forward and state your name. If joining virtually, please use the raise hand feature. Address and identify the organization, if any, that you represent. Keep your remarks brief and respect the threeminut time limit. Complaints about staff members cannot be discussed in an open session and must be handled through a complaint procedure. And

015I do have an inerson request from Jodie Come on up. >> Thank you. >> I like how you start your meeting with positive. >> Thank you. >> Sets the tone. >> Can you hear me? >> Yeah. >> Yes. Thank you. >> Good evening board of directors. My name is Jod Fay and I'm a resident of the district. My property directly borders the Bear Creek project you will be discussing tonight. When I purchased my home nearly three years ago, I chose it specifically for the privacy it offers and the assurance because of its location in a flood zone that no structures would be built behind it. That privacy and the sense of safety it provides is now at risk. The plan for covered structures and a compostable toilet could invite overnight use and increase activity right

016behind our homes. I want to be clear, I fully support outdoor education. I work in a neighboring school district and understand the value of nature-based learning and connection to the outdoors. I spend much of my personal time hiking the surrounding mountains in our area. My concern is not about the concept, but about the process and the impact on the people. most affected. The project timeline shows significant outreach, community meetings, stakeholder engagement sessions, survey surveys with positive support, but no one from our neighborhood to my knowledge was invited to participate. The first we heard about the project was in early June when a letter arrived on our doorsteps on a Friday saying the cleanup work would begin the following Monday. The wheels were already in motion. The change has been dramatic. Where we once heard birds,

017we now see and hear the freeway. Two of the few trees left standing behind my fence have since blown over because their roots were disturbed. I understand there's a plan to plant trees, but they will take considerable time to grow and provide the noise buffer we once had, not to mention privacy buffer from people who will now be walking behind our properties. For context, I am providing before and after pictures of the area behind our houses. I have three key concerns. Locate one is location of structures. Will our new view include rooftops of gazeos or the compostable toilet? Where where will they be located? It's difficult to tell from the map. Two, uses usage and safety. Will the site be inviting for overnight camping or unsupervised activity? And how will it be monitored? and three,

018long-term maintenance. Can the facilities department realistically maintain this space given existing demands? My request is this. Please ensure that adjacent homeowners are included in the final planning phase. I encourage scheduling a walk of the property with a planning group and a homeowners to gain a better understanding of where the structures will be placed. The students will use this property occasionally. We will live with it every single day. Thank you for your time and for considering the voices of those mostly impacted. >> Thank you so much. And these out everybody appreciate it. Okay. Did we have anybody online who wish to speak? >> No, I don't think so. >> Okay. All right. Next is superintendent report. >> Thank you, Mr. Campbell. I uh first want to just start um with the email went out to all

019staff today and I believe board members to welcome people back. Um there will be also additional notices to uh check your email. We are a week and a half away from our traditional uh and annual welcome back at the high school. Um it will be a little bit different this year. We do have a guest speaker um that will be uh uh coming that day and we will be doing it in the comments uh which accommodates that guest speaker a little bit better. So really excited about that and to kick off our inservice. As you notice on the schedule we do start before inservice week with new staff um welding all our new staff. Um we continue to invite our classified new staff uh which is a a valuable time for us to do some

020um premiumservice uh get to know you and some other activities that um we can have where time allows it to be a little bit more formal or informal to get to know our new staff. I want to uh highlight uh facilities. Again, it has been uh kind of a theme tonight, but um this hasn't come out yet, but we got some uh copies that will be mailed out to all districts on the facility newsletter or magazine. And these are the tennis courts that we submitted to be on the front uh page of that. And congratulations to John and his team um for uh for that work. And and there's some amazing pictures and there's an article in it. We have a couple other copies, too, but and then we'll get a copy to all the

021board members. What does that acronym stand for? That's that magnet. >> It's the um Oregon Schools Facility Management Association and John is currently the vice president of that too. So he's been in a leadership role for that for the last several years. >> Uh quickly just want to announce an out of state student travel um that we have coming up. Just so the board knows and understands, on the 29th of August, uh the high school cross country team is going to be heading down to Shasta College uh to be uh in a a cross country event. And then our football team on the 5th of September will be uh traveling to Brookings via 199 uh that goes through California. So technically an out of state travel. Um couple other things I want to uh share

022with you that um actually exciting news when it comes to PERS. Um sometimes that's not super exciting or positive. Uh but as the you know the board um made an investment to um qualify for the uh employer incentive fund um of $1 million that the board did a few years ago and then added $500,000 which would basically basically money from interest that have accured um and we applied on July 1st to do that submit that and then we were awarded. So in addition to that $1.5 million um we've received from from the state uh an additional $375,000. >> So 1.875 million will be deposited into um the existing cash side account and that will give us uh rate benefits uh till 2037. So >> thank you. We yeah there just a lot of work and

023you know her predecessor and my predecessor have made those moves to help us with that PERS rate um before and this will this will continue to to help us for the la next 12 years and as you know our PERS rates are increasing dramatically over the last next several years. Uh finally I just want to end with a reunification drill and thanking this staff here thanking all of our staff that participated in that. Um it was a huge undertaking and it was a much smaller scale that menford did a few years ago. That was a gigantic. Um ours was a little smaller scale but it was still a lot of work and coordination and uh really appreciate the students, the families, the staff, our first responders, the partners that participated in that drill Monday. I

024guess that was um and and it went well and not well in a sense that we did everything perfectly but it was successful because we learned a lot. We will continue to debrief and uh pull the team together probably in September once we gather all the feedback and uh kind of give a a more formalized debrief at that time of all the participants. Um, and then Rebecca, I want to kick it over to you because you went to the safety conference this summer and it might tie in well with this reunification. >> Yeah, just a couple weeks ago I went to the 21st annual safety conference um for the Oregon School Resource Officer Association. Um, one of the very first speakers that they had was a man named Galloway and he spoke about mostly about

025new and old drugs and addictions and youth. Um he also has a podcast called podcast podcast. I did take like probably four pages of notes just from this one speaker. Um and learned a lot of a lot of stuff about addictions in youth. Um >> what's called pop podcast. Yeah, it was it was very educational. I highly recommend following him. Um there was a lot of uh really good breakout sessions. One of them that I went to was called um enhancing school safety and student well-being and it was ran by OD uh Jen Johnson and Dr. Danica Winer from from OD. Um uh they did there was a school safety and preventions um intervention, behavioral safety, suicide prevention, bullying, harassment, intimidation, sexual violence, cyber bullying and prevention for those things. They did um uh they

026there's a safety tip line called safe organ which I think is really important to know. It's 998 line. Um there's also for exploitation and online targeting children. There's a website called takeitdown.org that um will take child images offline like pretty much immediately and I think that that's good information to know. Um they were really hammering it in people that building belonging suicide prevention and support over punishment in those sort of situations. And I think all was really also very educational. I did sex abuse prevention course with um PACE um and McKenzie Nicks was the speaker on that one. And probably the hardest one that I did besides the sexual abuse prevention course cuz that one was pretty heavy. Um, there was a speaker there. Her name was Karly Posie and she was a Sandy Hook

027parent and uh she had one kiddo in the classroom where the event started to take place. Um, she said um something that really struck with me was uh learning about safety as a life skill. So, I wanted to pass that knowledge along because that really kind of hit hit pretty heavy with me. And if you have any questions, I have tons and tons of notes on all these. Um, there was multiple other breakout sessions that I went to, but it was a really good really, really good conference. Learned a lot. >> Yeah. And thank you for just serving on obviously that safety committee and taking the time to to do that. It's uh the first time we've ever sent a board member to that conference. So, thank you for for uh taking the time to

028do that. >> Yeah, it was great. Um, you mentioned some of the stuff on on addiction and I don't know if I'd let the board know, but we applied for an opioid recovery grant um through the state. It's part of the It's part of the lawsuit on the opioid um billions of dollars. And uh we over the next three years um we applied for and it's about $500,000 to us to really start getting some preventative measures in as well. Um rather than just responsive >> reactive. So thanks for jogging my memory on that one. >> That's all I have. you know, thank you so much and thank you for going to that for the update. Um, okay, very exciting. Next, we have a strategic plan program report. >> Yeah, I'll turn this over to Javier,

029but this, um, we did this last August to kind of give a little bit of a report and, uh, we had a draft that I showed you, um, last time and we kind of formalized and updated the data. Uh really just thankful for Javier for organizing that and um I think you'll see some really good news in here and some areas of growth that we'll need to work on. So Javier, >> good evening board. >> Thank you for having me here today. Exciting indeed. >> So my name is Sam Del Rio. I'm the director of instructional improvement and the strategic plan coordinator. That's a long title. Um and it feels really cozy here today. I feel like we're missing somebody who breaks. >> Yeah. >> Thank you. >> Oh, >> so before I start, here's

030what I want you to do. I'm going to give you an index card. I have a little bit of work to do because I always seem to do something like this. >> Diana, will you grab one and the rest? >> And you will need a writing utensil, but if you need one, I am also prepared to give you your Here's your assignment. Let's go to the slide. I want you to take one minute to define what makes a good teacher. >> We talk about this all the time. He's a good teacher. She's a great teacher. You all have had teachers. Some of you are teachers yourselves or have been teachers. So, define it for me. Think just a minute. What is a good teacher? You have about 10 seconds left and I'm pretty sure you

031can fill a book with what makes a good teacher. >> Great. just finish that sentence or that thought and we'll get back to that back to that at the end of the presentation. So, um just to let you know, I know our board has policies about equity and we are committed to equity and I know that normally we look at the segregated data, but I'm just giving you a pretty brief overview of what's happening in the district at this time and we'll get more into the segregated data as the year progresses and we'll get more information uh for subgroups that we're looking at. So just a review in the strategic plan, we have four main goals that we're looking at. The first one is to attend school regularly. We want at least 85% of our

032students to to come to school 90% of the time. Okay? Well, we want all the students to come to school 90% or more of the time. But for the strategic goal purposes, here's what we have. We want success in English language arts and mathematics. We want at least 45% of our third graders to be proficient um in in reading. And we want at least 35% of our students proficient in mathematics um uh by the year 2027. We want our kids to be on track to graduation. So we want all of our ninth graders to have at least six at least six credits by the time that they're done with the ninth grade. And of course we want our graduation rate to be at least at 96%. We want all the students to graduate, but for

033strategic plan purposes, it's 96%. And here's where we're at. Okay, so in attendance we have gone down this year so far based on the numbers that we have. And by the way, I'm sharing numbers that have not been uh published just yet. This is embargo data. Uh so just don't take pictures and post this out somewhere. That's so we went down to uh to 64% but I'm going to break this down by school. I'm going to break it down by by grade level so you know what's happening throughout or different schools and grade levels. In language arts, we're measure measuring third grade. We went up by 7%. And you've heard me say this before. Often uh when you look at a school improvement, it's never about a grand gesture. It's not about a 20% improvement

034in one year. It's about what happened year after year. So I'm hoping we're hoping for four 10% over the next few years. So 7% is fantastic. Then we look at eighth eighth grade mathematics and we've gone up 1% from the previous year which is not a lot. At the beginning it was 2% when I first looked at the data and now more data is coming in and we're about 1%. Okay, big numbers. Don't forget that. Just looking at overview of the district. Um when we look at on track to graduation, this is six uh nth graders who have six credits or more by the time they're done with nth grade. And we went down to 81% this year. If I look at um Armadello Technical Institute and uh Phoenix High School, the data doesn't change

035that much for that particular group. So that's a group that we're going to be watching carefully and paying a lot of attention to and supporting them as they progress through the through the years. For graduation rate, I wanted to again separate what happened at the high school at Mandela Technical Institute and at the district. Now this data that is published right now that you're looking at is actually last year's data. They're giving us a 23 24 state data and it's we're always a year behind. So, Phoenix High School is at 95% which is fantastic. We're back to the 2023 graduation rate year and our Medela Technical Institute has gone down quite a bit this year to 43%. And that brings the district numbers to 87% this year. I pause for a second so you can

036you know look at that data carefully. If you think of any questions, don't forget to just just write them down and you can ask. Okay, attendance districtwide. I just went over these. So, we went from 66% 65% now we're at 64%. This is districtwide. But here's what it looks like for gray bands at the elementary level that they make great efforts. We're working with a consultant. We change the way we do parent conferences. We do a ton of education when our parents come to our buildings. and we've gone from 65% to 74% in just a couple of years. And that is fantastic. At the middle school, we're staying at the same level. At the high school, we had a pretty big drop this year. And here's what happened uh by grade level. So, you have

037the years 23, 24, 25, and then the bright orange basically tells you the growth or the drop um over the years by grade level. If you look at kindergarten all the way through sixth grade, we had a growth. Our attendance improved over the past two years. 6% 13% 11% all the way through until we get to seventh grade which there is no growth. Eighth grade is a little bit of growth. And look what happens in the high school. We had a pretty big drop over the past couple of years from um 2023 to last year. and our seniors basically are um I think they have decided that they coming to school is optional. >> So I mean I think Kaitlin can talk about that some other time but there's there's a lot to talk about

038that and a lot of supports are coming into place to deal with all of that. All right third grade reading uh this is what I mentioned earlier we went from 30% and 23 to now 37%. We adopted curriculum a couple years ago. We got all the curriculum last year and we wrote a road map for curriculum implementation. And then last year was the first year that we actually can say that we started truly implementing curriculum having all the materials and making the incredible effort to make sure that teachers knew how to use that curriculum. And this year we'll continue that process and it shows on the data that's it's been remarkable. If you look at the schools, um, we have great growth overall. Tal Elementary School had an increase of 17.8% in third grade reading

039and Hill 9.3%. Phoenix Elementary didn't see that growth, but I want to remind you um, last year 75% of our students learning a second language in third grade were at Phoenix Elementary School. >> So that's that's something to take into account. We've also put a few measures in place to support Phoenix Elementary as they move through the curriculum implementation process and supporting their kids in learning to read. Okay, for third grade, here is a little bit what I was talking about. I just mentioned that we had a a lot of uh third graders who are second language learners. And here's what happens. So, this is a cohort of students that just finished fifth grade. We have 41.2% of the students proficient in language arts. And if you look at that same group of kids, we

040only have 30% of those kids be proficient in language arts two years ago. So the kids are getting better, we're getting better, and the kids are acquiring language and learning to read as they progress through the grades. So that's a significant number. Okay. Uh while this is not part of the strategic plan, I think it's important to show the incredible growth that we see in sixth grade reading. Went from 23.5% of the students passing the reading test in a couple years ago to 33.6. 6% uh this year, which is really remarkable. Um it's not quite the same in eighth grade. Um but we're still seeing some and and that number has gone down over the years. However, if you look at for example at seventh grade in reading in 2024, look what happened in the

041eighth grade the following year. So we went from 16.2% in seventh grade and then last this past year we got 28% of those kids. That's the same cohort of kids and that's like it's nice to see the upwards Yeah. movement. >> All right. I hear something also very submittable here. While we do not measure first and second grade instead of the strategic plan, we're constantly keeping a track of how those kids are doing to see how what happens that they prog as they progress through the years. So right now if you look at your your first and second grade classroom 75% of those classrooms are already have 45% of the kids meeting proficiency as measured in I ready. The correlation between I ready and OSAS has been fairly close in third grade. So I think

042that's really relevant because now we're getting more and more kids uh basically learning to read. Okay, eighth grade math. Here's where we see a drop. It went from 22% in 2023 to 18% in 2025. As I'm sure you're aware, we're making some changes over there as well. Um, sixth grade. Um, also significant to mention the growth in mathematics from two years ago with 16% of the students passing the state assessment to having 24% of the students passing the state assessment. Remember, our goal is 35% by 8th grade. So what we want to make sure is that we continue to grow these kids from sixth grade. Now this year they're going to be in seventh grade and the following year in eighth grade. So we're hoping to see upwards movement again. Okay. So here's mathematics performance

043third through fifth grade. Again no measure in our strategic plan but we measure it all the time because that's what they what we look at. uh third grade we went from 29% of the students being proficient in mathematics to 36%. In fourth grade we went from 26% to 38% of our kids being proficient in mathematics. Um and in fifth grade from 18% to 24% this year. So that's those are again very encouraging numbers. on track for graduation. Um 81% mentioned this earlier. Um at the beginning of the summer, our administration team or graduation coach is spending a lot of time trying to like bring those ninth graders in. With summer school, we have been able to, as Kellen just mentioned earlier, um get many kids to get more credits, just not enough to be on

044track. So, we're going to be busy this fall with those freshmen, >> sophomores this year now as well. So, we talked about this a minute ago. What makes a good teacher? Here's what I want you to do. I'm going to take I want you to take a minute to talk to your partner about what you wrote. So, let's have Michael and Brent. Let's have Rebecca and Don and talk for just 30 seconds. What did he write in there? What did your partner write that you didn't write? And what does that make you think about? And let's do the same thing over here. One minute. find outside. >> Yeah. No. practices medicine. >> Okay, let's bring it back. So I imagine you wrote wrote things like somebody who can connect to students, somebody who creates a

045safe environment, somebody who encourages and and is motivational to kids. Um somebody who can work with colleagues, right? >> Yeah. >> Somebody who implements curriculum with some sort of integrity. Um all those things. Um the one thing and I've done this at the university with people you know studying in the program that often people miss is are they having an academic impact? >> Is this particular teacher getting kids to read to write and to do math? So I'm leaving you with that thought because often we put aside aside the professional development that we do for our teachers. Implementing curriculum is very very complex. the materials that we use are difficult. And on the top of doing all that, you're dealing with uh supporting students with behavior, working with your staff and colleagues, uh supporting parents

046when they come in and they need support and all that. So, I just want to emphasize the effort that we're putting into making sure that our teachers continue to grow. And I'll leave you with this quote. We're serious about equity. We must be relentless in our commitment to great teaching. True impact is not built on motivational efforts but on the daily intentional actions of teachers were prepared, supported and developed to their fullest potential. Consistent high quality professional learning equips educators to teach every child to read, think, and solve problems changing not only lessons but futures. I leave you with that. Thank you. >> Thank you so much. >> If you have any questions Oh, I'm sure we have >> Don. Sorry, I have the question for the I don't know if this actually is pertain

047to the to the uh strategic plan. So, I apologize, but the new accountability bill, I believe that starts soon. And so, do I was just wondering the timeline of we're supposed to get reports three times a year. Does this count as your as report one of the year? And two, when when are the next um information coming? because I think I just want to be prepared >> that might be a better >> yes I think this does count for that report and we will have um you know each I'll give a report every quarter in a sense so there will be some disagregated data coming later in the fall which is which can count for a report as well don't think that's supposed to be really implemented until I'll have to look at it but

048I I don't know if that's actually um those reports going to this year, but I'd have to look at it. I thought it was 26 27. >> Well, I appreciate getting a head start and getting more because I don't think ever think more information is about them. >> Well, and I I was going to mention after his report, too. I mean, this is the report I kind of share with my board. You'll see a lot of my targets are, you know, reflect what what the data you just saw. help. >> Um, and one of the requirements of the of that um, accountability is that it's got to be something in addition to ESPback that we're using as if so I imagine I will be that. Yeah. Okay. Um, other questions? >> I do. >> I

049have one. Um, you know, we talked in the past and I don't remember how long ago, maybe this was just like at the end of last school year. We haven't done this yet, but we talked about um teachers who were making finding those teachers who are making a real difference and having them impart their knowledge to other teachers or what I don't remember when that was, but are we doing that still? >> That's a great question. So for in service this year at the elementary level, we're looking at uh the teachers have that have been implementing the curriculum and they feel really good about what they're doing and we're asking them to see if they're willing to um teach or work with other teachers and doing like a small like five to 10 minute presentations

050on how they would do for example blending or segmenting or chaining all the things that we use for phonics where they're really good at teaching a let me see a component of the lesson of phmic awareness and and we're so Karine was going to send a message today or tomorrow or yeah or tomorrow just to recruit some teachers to help help us with that. So yes, for sure at the elementary level, at the middle of the high school, I haven't really talked a bit about it. So >> I think it was in elementary that I remember us talking about that. >> And we're seeing pretty pretty interesting discrepancies. We see some teachers who are like you said >> really really high growth and really high achievement and others who were like still like needing a

051lot more support. Also, you know, the demographics of the of the classroom has a big impact on on performance. >> The goal will be to get rid of that. Mhm. >> Meaning we don't want to be able to say this classroom is going to perform like this because this is their the the type of kids that they have in the classroom. We want all the kids to grow and all the kids to learn regardless of their background. So >> cool. >> I think some of this data too is just it's just a really momentum builder. We had our AT team meeting last week and I think just the excitement talking to Javier earlier today just where were we were excited going into last year and we're just continued to be more excited about kind of

052um seeing some of these these measures and and reaping the rewards and and continuing to um have model classrooms to share with other teachers. and and this isn't an excuse because we won't make excuses, but the challenge will be to continue to do this with funding uh being reduced. And so, and you wrote there's OSBA article that came out earlier in the week that talked about, you know, the continued uh focus on improvement with decreasing of funding. So, but I think we have some creative ways just like he described to be able to do that. >> I'm also curious about like the summer school programs we've had that uh the impact on reading. We have two years now I think of that and I hopefully we can have that again next year and how that

053has helped. Um and maybe that competition program that's been going on where kids have been engaged in that seems to be interesting as well. >> You're talking about the ready Yeah. competition. Yeah. >> For you to win pizza >> and you get to hug people like that are friends other people. Yeah. Exactly. So through the data suite, Tiffany's already created groups too that that meets that certain level and we'll track those kids throughout the year. So >> is that something we can discuss further at the jab meeting? I'm guessing. >> Yeah, we could. >> I'll make Tiffany work really hard. >> I know she already works really hard. >> So I have a comment and then a question. Uh my comment is, you know, I I think it's so easy and I think it's important

054for us to just take a moment because it's so easy to go through a presentation, a very nice presentation by the way, very nice graphics and well laid out and um just get lost in the data and or maybe things that stand out that we're not we don't love or whatever. But I just want to acknowledge for the staff in the room, for anyone who watches this later, there's some really good work happening. And behind every one of these numbers, there are hardworking adults working with kids. There's families who now have a better understanding of what we're trying to teach them that are working hard at home. There's kids doing hundreds of hours of my ready study um over the summer. that's all coming into this. And I just want to acknowledge that there's some

055really exciting things in this report happening and all of those things are represented by people working really hard towards a common goal. So, um just to just to acknowledge that and put it out in the room. Um I think obviously attendance jumps out as an issue especially um at the high school level that was and I know this is something that education as an institution is experiencing um the 41% change is such a anomaly. I wonder if part of our process and forgive me if I'm if I'm asking a dumb question here, but what what does our empirical evidence, empirical data gathering look like when we have students who are chronically absent? Do we feel like we have a good sense of what is preventing them from coming to school? What are they what are

056they saying? I'm It's easy to tell stories. I'm thinking, oh, it's interesting that the first year we had a cell phone ban, we had such a severe drop in attendance, especially amongst our seniors who are the most likely to need to work or to be taking care of family things at home. Um I'm just wondering what that looks like and if there's anything the board can do to support that work or if that's conversations you've had to you know as so much of this work is yes we want to work with the kids and get them to school but we really have to have a good understanding of what the barriers are and I know we do a lot of that but in particular with attendance I'm just curious if you could speak to that

057or if Caitlyn you want to offer anything or bring a few out or anything I I can I'll just say Go ahead. >> No, go ahead. >> I'll just say um we we are addressing this head-on. We do have a new tool that we're bringing on uh this year just for notification. Um and then really kind of getting our grad coaches to drill in on what that actually mean. And and >> remember this is 90% attendance. And so, um, looking at students, seniors that may have 85% attendance or 90% attendance. Um, that's what we've asked the team to kind of drill down to a little bit as well. Um, but that yeah, there we've had a we have had a trend on um our high school juniors and seniors that that have really struggled to

058get to school. >> Yeah, I think there are a lot of reasons behind it. we've done we very we've started to do some listening sessions but in order to do listening sessions usually we want to be around so that's you know one of those things another piece that I would say um is in the past we maybe have relied on people rather than systems to do some of this work and when you look at years or trend datas you you start to see that oh maybe we thought we had a system but really what we had was a person who was working really hard and he knew what they were doing and made that response or that's changed. So, we're really doing some work on what systems exist. We do have a new tool that

059we're very thankful for and we're really excited to um launch that in the next couple of weeks called um attendance attendance intervention and that will give us some more disagregated data so we can look at times as far as like work periods. Um the other thing is that um we're also working really hard at the high school to look at um different ways to access credit and so sometimes um we look at things uh very traditionally and how we earn credits is very traditional and so it's an all or nothing thing either I'm attending these seven classes and I'm doing these things and that's how I earn credit when really because of the students that we serve and because of different laws able to award credits different ways. And I think we're really working hard

060to get all on the same page on what it looks like to earn credits differently, but you can earn credits from working because we do have so many students that work. So, we're really expanding our systems, our data, and just that knowledge of how kids can earn credit, get to that finish line in a variety of ways. >> Yeah, I appreciate that. I'm just cur you know does the new system allow us to oh so and so you've haven't been at school like you're here today come in we need to do a quick five minute intake with you you know to understand what's going on with you and what some of the biggest challenges you're having so that we can start tracking that data and understand at a bigger picture level what what the barriers

061are for kids. >> Yeah. So to give us a specific example in the past what attendance calculation has looked like is pulling various reports and then hand calculating missed period. So it's very rare that a student just doesn't attend >> day after day after day. What we tend to see is like I haven't attended first period in six days and maybe I've attended second period sometimes and right. So it's really it's not just cure. And so we've had to hand calculate >> those things to realize, oh wow, you know, Erica hasn't been in third period >> in six weeks. >> Took us Yeah. X amount of like reports to both calculate that. This tool is live data dashboards. It will give alerts to certain people. Has direct text lines to parents. U they text back.

062So like I might not be able to answer the phone because I'm at work to figure out where my son is, but yeah, I can text too. You need he's not in third period, >> right? So just some of those tools that I think are really going to just increase capacity for families. Yeah. Um and for staff >> so that we can get on it right away rather than like I hate to say like an autopsy rather than >> Yes. Yes. I use your analogy of the babies in the river all the time. that magic fil thing. >> Yes. Yes. Absolutely. Thank you so much for that bigger insight. One question. >> Did you change also? I know when my kids were in school, things have changed, >> but like excused absence and unexcused absence

063and some parents knew that this was an excused absence and some did not. So, some kids were more absent because of that. Did that has that changed recently that could contribute or not? Not specifically at the high school, but follow the same, you know, the same attendance laws that every >> So an absence is it absence excused or not? Yeah. >> Okay. Any more questions? >> Thank you so much. Thank you. Thank you for the answering our questions. Really appreciate all the important work that's happening for kids throughout the district. Thank you. >> Thank you. Uh, okay. >> While I'm going to do that, >> the next item is the consent agenda. Is there anything anyone wishes to remove from the consent agenda for consideration separately? This is a new question I'm going to start

064asking so we avoid >> Yes. >> problems on the past that >> are great question. >> Yeah. Hearing none. Do I have a motion to approve the consent agenda? >> I move to approve the consent agenda as presented. >> Thank you. >> I will second it. Darn. >> Thank you, Rebecca. Thank you, Darling. Um, are there any objections? Okay, hearing none, the consent agenda is approved. Uh, information and discussion. Um, first item is legislative OSBA update. Who wants to talk about LPC? Is that you, Don or Denise? >> I can talk about LPC. So, you may have gotten an email from me because as one of my duties for OSBA um as the acting president-elect, which I did not read the fine print when I said yes, um is I am in I get to

065oversee every single LPC and board of directors election this year plus NS some NSBA stuff. So, um there our region has one LVC position available. Um as Sarah left, it will it will um take start January 1st and go through the year. Um the OSBA has appointed LPC in the past. We've had good conversation about it. um the executive team felt that it gave a person an unfair advantage because they would be appointed in August and then in August people fill out so the incumbent would actually have like two weeks ahead of everybody and that we just felt that that wasn't a fair process. So um it's just me for now but um so that position is open. If you have any questions on what that position um details please let me know or you

066can ask right now. um there is several people in our region that are interested in that. Another caveat is that there's a 99% chance I will be president of OSBA next year. Um so >> she's like she doesn't know how she feels about >> committed to have a plan. I am um so that being said I just don't want to jinx myself. Right? you don't want to jinx yourself and come back and go, "Guess what?" Um, >> so with that being said, according to the bylaws, another board of directors position will be open January 1st, too, as well. But that sense, typically the president-elect is already in process, so they don't have to be voted in. But since I'm covering an acting president-elect, then I do have to be voted in by um the my

067OSDA fellow board of directors. So therefore, around the first couple weeks of January, there will be an open position and that will be appointed by the board of directors to add somebody there. So I'm just kind of bringing that out that there is an LPC position, but like two weeks after that person has accepted, there is going to be a board of directors. So to kind of make it smoothly, if someone is trying to decide, then they have the options. so that we don't have an L we could possibly have an LPC person and then they decide they want to be board of directors and then we'd have to do another LPC position but I'm hoping that yeah does that make sense >> what is the responsibility of the director position on the board is

068it like have a certain focus for that particular one or >> so the board of directors has more responsibilities the the LPC person um they meet twice a year and I think one to two times depending on the legislative session online and depending and then every Fridays during legislation they can become on call then they help send out emails to the region. Um the board of director position is more a little bit more intense. It is four in-person meetings a year and by the way every inperson meeting by LPC or board of directors is paid by OSBA. Um it is uh four meetings a year in person, four meetings online and then an occasional special meeting as well but they don't have like a area that they're each one is own. It's like it's like

069our board right well the so the board of directors I am in region >> you just represent your region. >> Yes. Okay. Yes. You just represent your region but there are some caveats to that but I'm not going to get into it. Okay. Is anyone interested or considering voting for LPC? >> And so we just a reminder for those and um that's all board voted. So the board would nominate the person. Usually the board nominates their person. >> But yes, and you could nominate someone from a different district if you wanted, but the our board will nominate the person. And it has to it doesn't have to be anonymous. I mean, like everybody has to do it, but it has to be unanimous. >> Yes, thank you. Does that have to be unanimous, but um

070it does have to be a majority of the vote and then that goes to all the people that were nominated to their boards. Then they fill out a form and then they can speak during the regional meeting and then all the boards have to then um vote for it. And you can have multiple people per board. So three people from this board could be nominated, but it would make it tricky when we voted. >> Does that make sense? >> It wouldn't make it tricky. It make it exciting. >> Well, it would be it make it tricky to get a >> majority. Maybe that's >> Well, could be exciting, too. >> It could be really exciting. >> Okay, that's um Well, congratulations. I was well many of you at this table were at OSP8 um this

071past weekend and um Don definitely runs that place already. So >> yes, Don and I are we we get in trouble together though. >> Um okay. Um that's great. Speaking of um the summer conference, does anyone have anything they'd like to share about their experience for the good of basically Paulie? >> This is the only >> I got some of the download on the car on the way. >> Um one of the things I'll mention just because it was a heavy topic of conversation was the cell phone policy. um they had a it was a hot topic a table hot topic session and then there was a full session dedicated to um the cell phone policy and talking about it. Basically they went through you know the requirements of the executive order um and then

072they did provide a sample policy. Um, so, um, one of the things I thought was interesting was, um, the decision to make it bellto bell and and make it so that we were required to ban cell phones not only during passing periods, which we already do at the high school. Um, in addition, I know we do at the at the middle school, too. Middle school is fell to bell already, right? Um, so it's just the high school. we've allowed them at lunch. That decision in the executive order was not really based on any data or research. Um that was based on the governor's opinion of what would make it more or less difficult to enforce. So I there was a person from OD there who interfaces with the district or with the governor every week.

073And so I share that that was very frustrating um for a district like us who's already made a change and made an agreement with our families and our students and um it's been working for us. Um so that was interesting. The tricky thing about the cell phone policy is there aren't any rules yet. Um, so OD makes rules and that will help inform what we do, but those aren't out yet. So, um, but we are supposed to pass policy by October 31st. >> Yeah. >> And it's it needs to go into effect by January 1st, which is really fun to do a midyear change. Um, if that's what happens. Um, so yeah, it's very complicated. Um, so what I've done, um, is I've kind of engaged Brent and he's worked with Kayn and I think

074there's plans to set up a listening session at inservice. So I think because that's an admin directed thing, you can go and just hear, you know, we obviously can't deliberate, but we could certainly hear feedback. I there are things that we have to put into policy like where do the phones go during the day? Um and what does enforcement look like and all of these things that are kind of rare and that was one of the things they talked about at conference was we don't normally put all those nitty-gritty details in policy. Um but that's what the executive order says. So um so I think that'll be helpful just to hear. I don't think this is something we want to do in a vacuum. Um I think we want to >> get good feedback from

075the people on the front lines who live with us every day. So um so I'll let you know when that happens. Um so you can come and listen if you'd like to hear from our our staff and then we'll see. I think it there are some districts who are just their superintendents pretty much have decided right that we're just we're doing this now and it's bell to bell at the start of the school year which I understand why people do that because you don't want to make a change in the middle of the year. We have not done that. Um, I think we're sort of on this path of hearing from our people. Um, and then we'll take up the policy when we're >> saying this. You're talking about staff members who are dealing with

076this. >> Yeah. School. >> Correct. >> Not getting feedback from students or parents. >> Well, that's certainly something we can do, but the next benchmark is inservice the week of the 25th. That's kind of the next natural opportunity we have to hear. So, um, the thing about absolutely we should hear from our students and families >> that a lot of that work has already happened. >> I'm thinking that >> the staff did that work last year when they implemented the the school-based policy. So, um, um, but anyway, yeah. So that but that's just the first opportunity that'll so I'll let you know that'll be either the well Brent can send out something or Denise it'll be either the 27th or 28th I think. Is that Wednesday or Thursday? So we'll get that out to you.

077>> So I have a question. Are we >> starting out the school year as always >> like last year? like yeah like last year with our regular stuff home in the handbook policy not policy but >> okay >> and then we're planning on transferring that over when we have to by January 1 or we planning on >> well the board can decide to do >> well the board can decide I mean we can do what we wish and I think that's that's I mean that that timeline I think is another thing we have to talk about and work with our staff and families >> we just today got the official OSBA policy. >> Yeah. >> So, I mean, districts are just getting that right now on >> August 4th, but did OD release the rules?

078>> Yeah. No, >> no. Okay. No, >> they haven't even had the meeting yet. So, they correct me if I'm wrong, Brent, but there's a rules meeting and then they get input on that. It might one day or maybe sometimes it's multiple days and then they take the data and the input and then they make the rules. So, I don't know how fast they're going. In the past, it hasn't been a fa fast process, but maybe they have a plan to make it a fast process. So, I don't know. It didn't seem like Spencer knew at OSBA how long um it was going to take them to do the rules. But, it's not like they have a meeting like this and then they make the rules like an hour. It's usually a a process. Well,

079we have to get them sometime before October 31st. So, um >> Yes, you do. So, hopefully they go fast. >> Yeah. Um but one of the things Don and I both asked about this um that got me in a little bit of trouble, but they don't even know how it's going to be enforced yet. >> So, >> or what the what how is the governor or OD going to enforce compliance on the policy? They don't know that yet. So, They have some guesses. >> Yes. >> But um and I'm I'm thankful that you and staff is helping with that because I took I went to the the workshop and I had more questions after I left than I did before I got there >> and more concerns. Like it seems like it's just there needs

080to be I hope hopefully there's more thought into it because right now there's I have some major concerns about some of the stuff. Yeah, we're an open campus with that also is a C school. So, are kids going to eat or are they going to go sit on the curb? >> Well, and then the exceptions and how that works and it just seemed very complicated, really complicated for staff, really complicated for parents >> and students and and I was just had confused which we can hopefully they can talk about at the >> Yeah. Which by the way, undergirling all this, we all agree that we have to address the cell phone to school issue. That's not nobody disagrees with that. I don't think um it's just um navigating the complexities of an executive order and

081all of those things. So, um Okay. >> Can I talk about some other stuff? Go for it. So, uh we had a regional meeting and we had great conversation. I think it was one of the best regional meetings. I think there was 40 or so people that showed up. >> There was a lot of people. I think we had the biggest um and it was we had a lot of robust great conversations and everyone was really happy that we sat in the circle. Um people asked questions and everyone answered. Um I did put a call out that I was by myself and that I was getting close to in over my head. So many people are stepping up. I asked they wanted a legislative reception. Um Diana volunteered to help with that. Uh Angela from

082Medford helped with that and Maryanne. So I'm gonna have like a committee for the first time. It was so and I am so excited. Um and it just the overall I've had so many people come up to me energetic, ready to focus and get strong and learn so that boards can be stronger and we can all be together. Um, we're the next long session is making people a little nervous and people want to be strong and willing to really advocate for all students in Oregon and I see a lot of collaboration between districts and between regions and I'm really excited about everyone's willing to put in the hard work so that they can help students in Oregon. So, I'm I was came back very jazzed. >> Very good. That's a good update. Um okay. Um

083the next item is reviewing the district employee handbook. Does anyone have any questions about we don't take any action on this but we do review it and in light of recent topics conversation I did actually have a question. So what part of the handbook because you know the cell phone thing it's already been an expectation now it's going to be board policy at some point. What part of the handbook addresses that? Because one of the things that I think is going to be important is consistency among staff >> and enforcing it. That's why we really want to hear from staff. But then um but that's um so where does that fall under? Does that fall under um like devices specifically? Um I think there was some discussion right of the staff device policy being updated

084potentially. Um but um it was just a thought. You don't even have to answer it now. just came to me today. So, I didn't mean to surprise anybody, but something we might want to think about from an HR perspective is where does that show up in the handbook? >> You're welcome to speak to it now, but you don't have to. >> Okay, there's just a sentence that says all personal phone calls should be made during break and lunch periods unless they involve an emergency. And there is a for policy and I agree we're going to need to look at it. >> Okay. So, we we can work together. >> Yeah. And I think we'll have to use get counsel and I mean because there's >> well that's I mean consistency is the key but also

085the adults are professionals as well >> it's tough to do bell to bell >> or 8 to four. >> Yeah. So >> it'll be something that we'll have to address. >> Yeah. Good good thought. >> Um okay any other questions handbook? Okay. Um meal prices. So we'll take action on this next time. Correct. So um so just a reminder students in Phoenix talent don't pay these prices. What they pay is if they have a second meal. Um the recommendation is to not increase that. And then I don't know if you caught this for the adult meal prices has to be higher than the rate for breakfast and lunch. So that's why there's no recommendation to increase those to what they are being recommended to increase to. So we will take action on that next time.

086Any questions about that? >> Question is how often do we charge adults? >> Probably better question for Amy. Yeah. I mean >> we're supposed to >> Oh, like if you go for lunch. >> Are you talking like families that come? >> Yeah. >> For that. >> Yeah, >> that's a good question. >> Yeah, I don't know. Does a principal have >> I think for certain events they have like some discretion about that. >> But it's more for like if this is more staff I think when they go with staff is having lunch every day, but they have to charge them. Yeah. >> Or like when we go for the the morning meetings twice a year and Amy says, "Hey, come have lunch." She's not going to charge us for 5. So yeah, you anyone want

087to speak to that or >> close to charge? >> Yeah. >> Just one. >> Okay. Um, budget committee vacancies. So we have three. Sarah is not coming back. And have we heard back from Roland? I >> heard back from those two. >> Okay. Remind too. I might have Hector in my phone. >> Why do you have Hector in my phone? >> No, I haven't seen his uncertain about I didn't hear what you just said, but is there going to be an open position still? >> There's going to be one for sure. We just we're waiting to hear back from Roland and Hector. I feel like I feel like every time we get up against this and then we don't talk about I feel like this is maybe something that we could put out in our

088community like the Facebook pages that we have this >> this might be a good opportunity to have the equity committee >> since we're going to have to have somebody >> that'd be good idea >> from that on the budget committee. So maybe we could have that. >> Yeah. Okay. So, we are we the action for us is going to be declare delinquencies. >> Yeah, we need to declare the three give the timeline for the application. >> Got it. >> And I've got the ad ready to go on. >> Okay. >> Great. Um >> uh Okay, next is agenda structure discussion. I just asked if you remember the last meeting I asked that we just put this on here if anyone had any suggestions on changes to the agenda for the upcoming year >> um >>

089the agenda structure sorry >> I know that uh students in the past have asked to be before essentially depositive >> I know that they always go after >> maybe that's something we can consider That way people don't steal their thunder when they >> Yeah. or they have something that's not maybe super positive. They just feel bad about discussing it is what they >> Any other suggestions? I just think we changed it last year and I really like the the change of the structure. So >> I agree with Rebecca that we should listen to. >> Do we want to change that? Anyone against that? Can you make that change? Just put some reps before accentuating positive and start. >> So you're gonna have to step up your game because they're going to steal your thunder now.

090Okay. They already work with Kayla. >> That's good. That's good suggestion. Um, okay. Next is for guiding principles. Um, we suggested some you're going to have to walk us through some of these. We tried to decipher and write down all the notes and put them together and I I think we have a good representation of the discussion. So >> yeah, we did we we kind of added that that ob you can see the uh language that's struck and then the red is the new and then you'll see that little tan colored where we discussed about combining the bullet points if we wanted to uh shorten it a little bit or we could just keep the above two bullet points. >> So >> I wanted to share something that Rick shared with me with me and

091I'll just say it. Um he said it was really cool to sit in to this and listen and while he's there he remembers who felt passionate about these different things and who had brought them to life and I thought that just spoke to his institutional knowledge of I thought it would be really special to hear him talk about that. >> Yes. that that was someone's platform, you know, >> like I always think of the S Sarah when I see that one part, right? >> So, yeah, >> very cool. >> That's why we love Rick. >> And then the second uh to last bullet is just a a modification to that um where suggested to kind of reward it. So, >> okay. I >> think we'll just do what the board desires on that and then

092have this for action. >> Yeah. Next time. So my suggestion would be hopefully we'll have all seven people here when we take action on it so that we can decide what we want to do with those two. Everything else looked great unless you had you all had any other changes. >> Don, did it look okay to you? >> I think it looked amazing and I'm sorry that I had so many suggestions. But >> well it was that you see the red. It's like oh my goodness gracious. But um I do appreciate all the hard work that you that Brett and Denise put into this and um yeah and I and I agree with Rick. There's some of them that are like, "Oh yeah, that was a big discussion to get that >> bullet point in."

093So >> I want to thank you for bringing those uping, you know, >> but I think it's for the better. And >> yeah, just your keynote the detail. It's such a blessing to have all the different lenses that we have as a board. >> Okay, great. We'll take action on that next meeting. Um, next item is superintendent goals. Yeah, in your package you have um the goals uh that I've outlined based on our discussion from our work session in July and based on uh our strategic plan. um they have focus areas. Um and through this new evaluation process, it really kind of uh drills in each of those uh areas that are a focus for the evaluation process. Um I'll entertain any questions or if you have any other uh concerns or topics that you

094want to chat about and um I think it'd be wise to bring this back again when Nancy and Rick are here. Yeah, >> we can put this on again as um to just chat about and it'll give you guys time to read through them as well. >> I think that's good. Yeah. >> Any questions right now for Brett? >> Just so you know, I also looked at the uh evaluation last year and try to highlight some areas where we've u that that that you'd like to see improvement and some growth. And so you'll see those reflected on that as well. >> Awesome. >> Thanks for taking the time to do that. >> Yeah. Okay. Next. And then I'm going to recommend we do a recess after this item. Um before we get to the last

095two if that's okay. Um so but the Bear Creek property next steps we talked about there was a legal question first of all of the how that works. >> Yeah. If we there was a couple options after that uh presentation last time to the board. >> Um the board uh wants to continue to proceed. We could uh we would do have to do an RFP uh if we um actually are looking at putting some resources into this. Uh but Mike and his team also suggested that um they we could uh do a memor uh an agreement uh with the district and his organization um where he would seek the grant funding for it and then his fee would come out of that. That would not that need RFP process. Um >> that that >> Yeah.

096Okay. >> And he um and I I like that option for for the district where there's no um necessarily financial commitment right up front. Um and knowing that the um getting into an agreement which will include community outreach and um that was going to be my next question. I think if we go that route, we just want to make sure whether it's through the theou or whatever, we want to make sure that we have some accountability as part of that so that we can have standards of what we expect. >> Yeah. engaging neighbors and um that we have the ability to approve things um such as placement of >> bathroom facilities and things like that. So um as long as we can meet our legal requirement that way and and have those sort of checkpoints

097and the ability to have oversight I guess was the best word for it. >> Yeah. And and I think if that's the direction the board wanted to go, I would get and he said he has an example of anou that he would partner with and then we would give that to that and say, "Hey, we want these are the things that are important to us." Um, and then he can rework that to make it reflect that. >> Okay. So, I could start that process to with Mike and then um work with that on that and bring a draft um to the board whether it'll be next meeting or a second meeting in September. Okay. >> Well, he had already applied for that money anyway because there was a deadline. Correct. >> That is a part

098of it. Yeah. Yeah. 75,000 for >> a section of it. better. >> I know. I know. When we met last time on this, we talked about neighbor engagement. We asked specifically if there had been that. So, I want to hold our feet to the fire that we are doing that. >> I have kind of a this is where George and Carly were living when they lost their house in the fire was in that neighborhood. And um I hope that we can honor that that neighborhood. >> Who is doing the community outreach? Is it our community forestry or is it us? It would be a partnership. I mean, that's what that's what we can have in theou and who has the responsibilities with notifying and bringing people in. Um, they they did that first uh piece

099of it when they had the town hall or the >> the event at the community >> library, right? >> Yeah. >> Okay. >> I have a question about the timeline. Are we just asking questions? Are we >> sure? Yeah. Yeah. >> So, it says for April, compile community feedback and final landscape design um create deliverable. And I understand that part, but I I'm just curious like when we do theou I don't feel like >> this is what's already happened. >> I know, but I I think that we need to have >> Yeah, this was just his time. We'll put our own timeline in. We're not going to just mirror that into that. We'll do what makes sense. >> Well, I'm just saying I think that Yeah, >> we need to >> Okay. >> Yeah, perfect.

100>> We have to outline a lot of things so that Yeah. And I think I've said this a lot, but I don't mind being a broken record on this one. It's I really get nervous when we create final designs and then we don't have money and then we have to take something out and then some people get invested in things or and or people come in half of the process and and feel like things are already designed. So, I want to be I want to be really um mindful of that process and the it's a lot of investment and I know our communities really get invested in what our schools are doing which is amazing but I don't want anyone to feel like >> you know oh gosh my great idea got got um eliminated

101>> yeah or no one listened to me or why did this happen and so I really want to be mindful I know I said this at the bond, it really bugs me. Um, and I I I know that's part of the creative process, but it's one of my biggest concerns on those committees. >> I 100% agree when we say dream big and then we start cutting things up. >> Yes, I I literally get a little bit of a stomach ache when that happens to tell you the truth. And >> that's a good that's a great point. We probably have five to 10 minutes left. Do you want to press forward and invite our staff if they need to go? If they can leave, do we want to take a recess? What do you guys want

102to do? We'll leave it up to you. >> Let's just Michael, >> if you need to leave, please leave. Thank you all for your contributions. Thanks for being here. It's exciting to see you all. Happy back to school. Um, we're going to press forward here because I don't think we have much longer. Um, you really want to stick around for the preschool RFP for Oortex. This is >> this will be really quick. We are we're still in the process if we're actually going to do this. It got thrown for a little bit of a loop when we looked at space and moving PT over here. We know the need is vital. This head start is one of the biggest head starts waiting list that we have. and it's not a preschool promise spot, it's a

103scholarship spot. So, um, we know there's a huge need for it. Um, I I still would like to perceive we needed to identify some space. Uh, we do have partners that are jumping at the bit to open and provide a preschool um, in this area uh, and want to meet with us. Um, so this is just for your dad went through this. It's great. It's kind of ready for prime time. um just when we want to um release that. So, we'll probably make a decision if we're going to do that this year. Um probably sometime by the end of September. >> How this is the first time I think we've done this, right? >> In terms of going out for an RF. >> Yes. What's different about this idea than >> um >> Well, it

104it's cleaner. >> Okay. And um what we want uh what families that have desired for um to have preschool and then the extended care, not all providers provide that. And so that's what we would ask in the RFP, right? But not just a preschool, but that extended care, right? >> Uh to make that very clear. So it gives us asks that we have to meet certain >> and I mean there could be national providers that want to come in and try to um you know provide. So we just like last year's discussion. >> We know there's a tremendous need for preschool whether it's preschool promise or um private pay or scholarship. There just not enough spaces and and we want to do every everything we can to provide that. And if we have partners that

105want to partner with us, that'd be great. >> Does this um does this school provider does that is that in exchange of Head Start or in >> No, no. Headstart would be able they would I mean they could uh apply for the RFP as well. So, and they they've we've been informed with them and Ash YMCA and um and we have Rogue Valley YMCA that could be partnered. We could have ballet our Ivy uh school that could be a partner as well. So, >> very good. >> So, I just wanted to kind of keep that that won't come back until we probably do an action and we commit to doing that. So, >> Got it. >> Um and then the next one, renewable. >> Yeah, this just came to us. We're going to have to

106have this board approved by the 4th of September because it's due on the 10th, I think. >> Okay. Um, but we're we're doing this again and we're done talent middle school and talent elementary and we'll apply for Phoenix Elementary and Phoenix High School again and um to to add the battery packs at the high school. So >> want to do that for a while. I'm so glad to see this. >> Yeah. And the next round just came out and so um just appreciate John being on it and it just it just really helps our um Phoenix Talent High School. >> Okay. I wasn't sure because we already have battery storage now. Yeah. >> What would be the process to get that going here as well? >> That would be probably the next the the next

107round. um want to do it at in Phoenix to the elementary just like we did in Talon Elementary and then the high school would just be it has solar maybe adding some but that battery pack >> and then if we could I mean this has a >> the challenge with here is this roof. >> Yeah. >> And so it would it would have to be re-roofed to >> before we can apply to do that. So that's something that John and I have talked about. Um, >> okay. >> Kind of managing how we do that because this is a this roof is well 1982. You can see the sign on the app. >> Um, door out front. >> Would it be feasible to do talent put up solar paneling behind the community center basically >> other

108stuff? Yeah, something like that. >> Yeah. >> Question. >> Um, the battery. This is a question maybe just to I haven't looked at it at the schools that have this now, but that has to be seed separately from the building, right? The fire safety. >> Yeah, we can we can look at like at the middle school. It is the battery isn't here yet. We know it was on back order, but it will be in a week or so. >> Um but we can show you if we have the middle school meeting um down elementary later in the year. It's it's separate separate unit and as you know I mean we didn't have as much this summer >> but um the power is going to go down when Pacific Power has those fire safety measures been

109pretty lucky this summer. >> Yeah, >> good stuff. >> So that'll be back for action. >> Thanks for correct. Yeah, great. >> Um okay, action items. Declaration of IT surplus. Do I have a motion? >> I move to declare the items listed in the IT memo as presented as surplus. >> Second. >> Thank you, Paulie. Thank you, Diana. Discussion. Hey, we'll take role. Diana, >> yes. >> Paulie, >> yes. >> Don, >> yes. >> Rebecca, >> yes. >> I vote yes. >> Board superintendent operating agreement. Just as a reminder, we thought we already passed this years ago. off of that. >> We're still not 100% sure we didn't, but just to be safe, >> cover the >> We're going to do it again. So, um, do I have a motion for this? >> I move

110to adopt the board superintendent operating agreement as presented. >> I'll second. >> Thank you, Diana. Thank you, Rebecca. Discussion. >> I'm glad we're actually doing this now. >> This was really good work we did years ago, but um hopefully we have file. I said in the inter Diana. Yeah. Okay. Uh Diana, >> I'm sorry. We're voting. >> She said yes. >> Okay. Sorry. Paulie, >> yes. >> Don, >> yes. >> Rebecca, >> yes. >> I vote yes. >> Um that is approved. Next meeting agenda. Will we have students at this meeting? >> We look forward to next one. Well, I've invited them. So, >> we've invited them. Okay. So, We're going to move that up. >> The only change we'll make is to move the student representative report um up and yeah any other questions

111or comments please let me know if we can well probably not at the umou with community forestry but probably can't turn that around that quick so we can second meeting September. >> Okay. >> Yeah for info. >> Yeah. Okay. Sounds good. All right, we are journey.