001It gets tough. I'm going to >> go ahead and call the meeting to order. >> And this isn't on the agenda, but I thought um I'm sure all of you know, but Craig Puit passed away since our last meeting. >> He served on the board for 29 years. And we just recently honored him at a at a board meeting. And >> so glad we had the opportunity to do that. But I thought we might just take a moment of silence and in honor of Grape something. Thank you so much. Okay, the first item of business is um Craig took many of these uh oaths of office. Um so I will go ahead and administer the oath um to everyone else and then Tiffany is going to do mine. Um, so we'll start with why don't
002we start with our newest form. Okay, great. >> So Diana, if you would stand >> and raise your right hand and I will I will do a call and response for you. >> Okay. I state your name. >> Diana R. Do you solemnly swear >> that I will do solemnly swear >> that I will support the Constitution of the United States >> that I will support the Constitution of the United States >> the Constitution of the State of Oregon and the laws thereof >> the Constitution of the State of Oregon and the laws thereof >> and the policies of the Phoenix Talent School District >> and and policies of the Phoenix Talent School District. During my term, I will faithfully and impartially discharge the responsibilities of a school board member. >> During my term, I
003will faithfully and impartially discharge the responsibilities of the school board member to the best of my ability. >> Congratulations. >> Thank you. [Music] >> Nancy, >> now it's me. >> The other way around. >> I'm happy. >> We were joking. Nancy, I'm sorry there's not 150 people here to watch you this time, but um >> that was a lot of people that watched you once last time. >> Well, they explained 200 that some people >> Yeah, I don't know. >> That's why I was shocked cuz I was like, do not take those people from me. >> Literally see me. >> All right. >> Fun times. Fun times. >> Okay. Uh, I state your name. >> I, Nancy Cast, >> do solemnly swear that I will support the Constitution of the United States. >> Do solemnly
004swear that I will support the Constitution of the United States. >> the Constitution of the State of Oregon and the laws thereof. >> The Constitution of the State of Oregon and the laws thereof >> and the policies of the Phoenix Talent School District >> and the policies of the Phoenix Talent School District. During my term, I will faithfully and impartially >> During my term, I will faithfully and impartially >> discharge the responsibilities of a school board member to the best of my ability. >> discharge the responsibilities of a school board member to the best of my abilities. So, help me. >> Congratulations. >> For another four years this way, I gave her my thing. >> Oh, yeah. Okay. Okay. >> I and state your name. >> I, Paulie Barhart, >> do solemnly swear >> that
005I will support the Constitution of the United States >> that I will support the Constitution of the United States >> the Constitution of the State of Oregon >> and the laws thereof >> and the policies of the Phoenix Talent School District >> and the policies of the Phoenix Talent School District. During my term, >> during my term, >> I will faithfully and impartially discharge the responsibilities of a school board member >> I will faithfully and impartially discharge the responsibilities of a schoolboard member >> to the best of my ability. >> Congratulations. >> Thank you. >> Okay, going to do mine. Hey, I >> Michael, >> doly swear >> do solemnly swear >> that I will support the Constitution of the United States >> that I will support the Constitution of the United States >> the
006Constitution of the State of Oregon and the laws thereof. >> the Constitution of the State of Oregon and the laws thereof. >> The policies of the Phoenix Town School District >> and the policies of the Phoenix Town School District. >> during my term, >> I will faithfully and impartially discharge >> I will during my term. I will faithfully and impartially discharge >> the responsibilities of a school board member to the best of my ability. >> The responsibilities of a school board member to the best of >> Did we get everybody? >> Okay. Don't want to miss anyone problems for the legitimacy of the rest of the meeting. Okay. Um next item is uh election of board chair. Do we have any nominations for for chair for 2526? >> I'll make your nomination >> Paulie. Okay.
007Paul's been nominated. We have any other nominations. >> I'll nominate Mike. >> Okay. Thank you, Paulie. Any others? Okay. Um, I think probably the easiest way to do this is just as we go around just say Paulie or Michael, unless you have a >> I just have like a point of order or >> can we verify that both of you when I was at another meeting the nomination some of the people nominated didn't actually want it. I want to verify that you wanted a discussion about who wants to or >> Yeah. Thanks for bringing it up. >> Yeah. >> Holly, will you accept the nomination? >> No. >> We have it. Well, there >> I'm getting ready to vote for you. >> Okay. Two nominations have been made. one has been respectfully denied. So, um
008I think what we'll do then is just we'll just do a roll call vote then. Um so, Nancy >> for me. I'm the only there are any other nominations. >> Just messing with you like what? >> Oh, this is good. Keep me on my toes. Okay, Nancy. Yes or no? >> Yes. >> Okay. back. >> Yes. >> Diane, >> yes. >> Rick, >> yes. >> Don, >> yes. >> All right. I abstained. Thank you all so much. >> By the way, I think this is the last year I can do it in a row or so. Somebody else start thinking about it now. Um, okay. Uh, election of vice chair. We have any nominations for vice chair? >> I have Rebecca. >> Rebecca's already nominated. Any other nominations? >> I think it would be good
009to offer the same thing. Yes. Yeah. Would you accept the nomination? >> Um, yes. >> Yay. >> That's great. >> I would as well. >> Okay. All right. So, um, >> it's just making hard. >> What I'll do is I'll go around and just say Rebecca or Paulie and Denise I'll I'll try to keep track, but if you can help me keep track. >> Okay, Nancy. Um, I'll call Rebecca. You go, Rebecca. Thank you, >> Rebecca. >> How about for Diana? >> Okay. Rick, >> Rebecca, >> Don, >> Rebecca. I have a decision here. If I vote for you at the time, >> she didn't do it. >> Oh, yeah. You can >> I'm waiting for you. >> Okay. Thank goodness. Now I can discount the casting. That's really great, guys. Thank you for that.
010Okay, Paulie. >> I vote for Rebecca. >> Oh, okay. Thank you. All right. I vote for Paulie for posterity. Rebecca's the vice chair. Congratulations. That was exciting. >> All right. This is the most controversial stuff we do here. Folks, so controversial. >> Okay. Um, now we have extension positive. We have >> We don't I don't think we have any staff here, but >> we have something. Go for it. Um, I was excited to see the school buses and the kiddos lining up for summer school and they seem really excited, too. That was that was fun in the morning. See those little guys getting all ready and excited to go. >> That just started this week, right? >> Yeah. Monday. I met I know one of the teachers at Senate teaching is so excited to have
011it start again. So, >> they seem really like jazzed up, too. >> Yeah. is summer school running listening to this migr together. >> Okay, >> I'd like to say this is the most positive group that I've ever been invited into or whatever. And I'd like to thank Mike and member of the name who came out. Denise has been absolutely incredible getting me oriented. And today I got something besides a Chromebook from David and he helped me set it up because I was very frustrated with the Chromebook. >> Oh, good. >> The third graders probably just whip right through that. >> Anyway, feels good to be here. >> Well, congratulations and welcome. Excited to have you here. >> Any other positives? >> Okay. Um, citizens comments. Do we have anyone who wishes to speak before the
012board in an official capacity? >> Okay. Uh, superintendent report. Tiffany's here with us today. >> So, please go ahead. Yeah. >> Uh, Mr. Barry is on a plane right now traveling back from his trip to DC. So, it is an honor to special. So, thank you for the opportunity. >> Yeah. >> Uh, there are some things in your packet that Mr. Barry put in that I'll just run over really quick. The first being a request for proposals or RFP for an additional preschool site at Orchard Hill Elementary. This is still preliminary and Mr. Barry and Mrs. Soner are still thinking about if they're going to um have released that RFP and they'll be available at the next school board meeting if you have any questions about that. Just there for your information and review ahead
013of time. >> I love that is there's such a huge need for preschool and oh my goodness. Yeah, this is a bio. Do we know about how many people are needing this or wanting this or like head count? >> Um, Kelly Soder would be better to to um answer that question, but I do know that of our southern Oregon Head Start areas, the the one that we have currently at Orchard Hill has the longest waiting list. So, it's a popular area. Um, very close to the hospitals and people like parents employment um offices. So, that one we do have available. Great. So, this will be in addition to Head Start, correct? Oh, got it. >> The other thing on your patch is a um SER bus form. And it might look a little confusing why
014there are so many active panels. Um and so that is at our high school. We've replaced all the Promethe boards um that can no longer be updated with the software with new active panels to match the other brands throughout our district um that have free staff training and customer service with that. But I just want to take that opportunity to thank our maintenance department for mounting and installing and our IT department. Thanks Canyon's here for um configuring all those panels. They have to do it one by one um and takes a lot of time. So thank you to them. Uh the other thing in your packet is the Amaresco solar report just for your information but it's an opportunity uh for me to reflect on the importance of having the solar panels. Just yesterday I
015was talking with Mr. care about that. Um, and to have in talent two buildings that are seismically retrofitted and now have solar panels and will have the battery backups to provide power in the event of an earthquake or unfortunately a wildfire which we're all too familiar with. After we were talking about that because he was doing his Department of Energy report, Mr. and Michaela um we got a phone call from the Red Cross um asking if there would be a site available for congregate sheltering in the case of the ashen fire that's going on right now in case it grows or we have other incidents this summer. So we are really pleased to be able to say yes to that and have um an opportunity to serve our community. Then speaking of that, right after
016I had gotten off the phone with that and was trying to leave the district office at 6, I got a call from the Oregon Department of Forestry. Um they are setting up by uh fire camp where that fire in Ashland um and asked to use our co fields. So Michael and I met with them today. We did a tour and they will be setting up first thing in the morning for that fire. It will be on that multi-purpose field which is in between the baseball um field and the cross bar or the barn. there's that grassy area. If they need to expand, hopefully they don't, hopefully they're able to get that fire out within, you know, the next few days. Um, if they need to expand or further on in the season, we have our
017the rest of our field, which is undeveloped, um, which they said they're used to. They just need a flat spot. Um, they're 18 further, but it's a really an ideal um, spot. It's a little further away from Ashlin than they wanted, but um it's off the main road, which just a county road, not very populated, and we have the ability just to you can go in one entrance and exit exit, so the big vehicles don't have to back up >> and that's um really nice. But, um we notified our baseball coach and so they'll still be able to practice baseball out there and such. They they'll just probably have fans, spectators, little one with the firefighters. But I want to let you know that um tomorrow morning early in the morning they'll be setting up.
018We also notified the first student the bus barn because they'll be they'll see it as well. >> So um it's as we approach the 5year anniversary of the Almeida fire. Um it was just a a time that I feel like we can show our thanks and um gratitude to our firefighter through the >> Yes. It's nice to be able to do that. Huge kudos Tiffany for um allowing that space to be utilized. I mean, you know, unfortunately when disasters strike, it's so good to be early and to be good folks and be good partners. And I'm just so incredibly proud of county emergency operations. Yeah. Um they we I talked with them yesterday as well. Um and um you know just the Elme fire was an unfortunate event but one thing that came out of
019that was really close relationships um with you know just critical partners of ours as a school district and they're a great partner. So one questions thank you so much. Yeah, Tiffany called me earlier today to let me know about the the uh Coler property and the Red Cross thing and just that's why we that's why we retrofitted the buildings. The one one big reason why um and it definitely feels good to have our spaces utilized for this. So, >> can I add one more thing? John Caleb, but um we were doing the tour. Uh we planned to meet at 8 this morning because the Department of Forestry was meeting at 7. Um we needed to get the contract out and such. And before they even left, uh the crew or facilities crew was mowing the
020field, marking our um irrigation sprinklers. they were just all set and ready to go just um you know in in that like an emergency response to support our community that it was like I was really impressed how quickly they acted so another not surprised. Um okay um next we have a program report from the city of Phoenix Zach here. Thanks for joining us Zach. >> Excited to hear what you have going on with the city. Well, thank you. I did provide a memo to you all um very similar memo to that we provided to the council u back at the end of June really trying to lay out um where we are with our planning as we talked about the fire uh we went through a strategic planning process um right after the fire uh
021four years later or five years later I guess now um we are through that strategic plan for the most part there's some things that we have left to do Um but it was very it was very much a plan of reaction more than just um community input. It was what do we need to do as a community to uh rebuild um and get things moving and and do the things that we needed to from a a jurisdictional level. And so now with that being finished, we're moving on to trying to get more community input. And you know, we've we've done all right. Um, you know, we did a park master plan um just recently with the most surveys that that the University of Oregon had had in a long time um for that type of
022that type of survey event. Um so we had some pretty we set the bar pretty high for that and we're we're not quite as uh we're not quite to the bar that we want to be at for community input and we have done three community outreach meetings uh both in Spanish and English. Um, we did two and then we did a third one just to make sure we didn't miss anybody that couldn't come during the the weekday. We did one on the weekend. Um, we've done a survey. Um, and thanks to uh your your tech people here, um, we've sent I think thinking that sent out, you probably all know um, we sent the text message out and an email out with the survey in there uh, both in English and Spanish for people to
023forward on and to take the survey yourself. Um so we we are here today asking for more help. Um our council pushed back their strategic planning session until August because we wanted to get more input. Um currently now we have a just over a hundred surveys um received and we had about 40 people show up at those meetings. So um and we experienced a lot with you know people getting overloaded with meetings and you know public involvement and you know some things are more exciting than others and the park master plan people are excited because that's something that they you know they do regularly right strategic planning at the city level is you know kind of like planning for transportation. Nobody really wants to do it. Everybody complains about it, but nobody want >> and
024so what we're hoping for today um and and this just kind of lays out when those when those meetings were um and kind of what it is that we're looking to do and really when um when the council is going to try to meet again to do this. Council's going to meet for two days um once we have all of our input and then try to come up with a really community-minded uh strategic plan that um takes into consideration some of our new plans like our master plan and some of our new urban growth areas. Many of you probably know that, you know, we've expanded over to North Phoenix Road all the way to Campbell Road and we've expanded on Highway 99 all the way to Glennwood. We're currently in the process of doing another
025urban growth boundary expansion out on Warheat Road. Um so we're growing um and we need to plan for that growth but we do want to take a you know a holistic approach to getting people involved. Um, so my ask today is I've provided the memo with some links and I'll send the I'll send this memo in digital format to um to Denise so she can pass on that way. I mean you can type in the the it's a short enough link you can just type it in. But um if you want to send it on to people um or just grab the um it's kind of a little website now because of all the fire stuff. We've been posting all kinds of emergency stuff online. So uh so for forwarding this to anybody that you
026know um you know within the district uh the district as a whole uses our facilities. We want people to come from you know outside the area to use our facilities. So we have even with park master plan we reached out to people that uh weren't necessarily residents of the city to see you know how we could benefit them with our parks facilities. So trying to do the same thing with the city. So, um, yeah. So, that's really the ask and I'm here to answer any questions. Um, so really what we're trying to do is really hit on what what it is the community wants. We've heard, you know, um, quite a few things such as, you know, and again going back to the parks because people are excited about that. um you know trying to
027get more economic development around our park systems and doing uh more event more events um in the park system and not not just the standard you know the Easter egg hunts and those types of things but I believe there's movies in the park or something that that type of music in the park uh coming uh >> gosh in just a couple weeks maybe um >> and so just trying to get those things and then you know we're we're also building um on our civic center wetland area down behind the civic center. We're working on a a project to uh restore those wetlands and create a walkable space for people around the entire wetland facility. >> Those types of things attract people um to the area and we're trying to continue to bring people here. We
028want the commercial redevelopment. Commercial redevelopment brings more residences here and vice versa. So, uh, so we're hoping that all of your connections, um, and and the connections of those that you know can help us get to a better survey mark than where we're at currently. >> U, and so probably we're probably end up ending the survey right around the beginning of August, maybe maybe the first week of August, but um, we have to give ourselves a little bit of time to process the information and really kind of understand so that we can take a good approach to the council. Um, but uh, yeah, that's that's what our ask is and hopefully you can all help us out and answer any questions. >> I have a question like, is there a post from City of Phoenix
029about this that we could share on our socials? Um, >> yeah, I'll have to go find it. Um, like I said, it was it was actually on our u we have a slide deck on the homepage and that slide deck transfers between, you know, four or five slides, but we've had a couple different emergency management things that we've had posted up there and it's kind of back kind of ran things off the back of it. So, let me see if I can find it and I'll send that to you and if not, I'll recreate it again tomorrow and and get someplace where we can we can do that. There there actually you know what I'll also do I think that there's a QR code too. I was wondering about that like putting it down the
030food and maybe moxy brew and punks and thinking like some place. >> So we did we did go through and hand out those. So there are there are flyers with um QR codes on them. >> The one thing we didn't do with this one that we did with park master plan is well we had a parade. It was about the same time the homecoming parade was going on. We we printed out thousand business cards >> with the QR code on it. We just walked up and down the street handing out cards. But we don't have that same opportunity this time. We have been to businesses and some of our council members have been to businesses and and left those same types of cards for people for them to hand out to your people that come
031in. But um I'll send whatever I have and then you can just forward it on and whether it's a QR code or whether it's a flyer that you can pass on um or a link to the website. That would be great%. >> And Joe, is he involved in this? He has sent something out. >> Yeah. So Joe Joe's worked with us a lot. I just I'm not my kids don't go to school in this district anymore so I don't get that text message anymore to know I'm leaning on Joe to make sure it got done and yeah so um but that's a good um that that's a good resource for us because it's a very large group of people and >> uh you know we don't want to inundate people with stuff all the time
032but this we feel like is important but and and the survey is really short that's the other thing the park master plan survey was like literally like 10 pages Oh boy. >> This is like this is like maybe two or three maybe like 10 questions. So pretty quick and it gives you an opportunity to input some some text in there as well. >> Great. Well, I commend you all for you know wanting to seek more feedback and not just taking you know what you've gotten so far. Um which is you know pretty much the norm but that's very happy to help. Have you done any doortodoor outreach? I know that's >> what I was thinking too like all the spouses that are together behind that. >> So what I will say is our counselors were
033very ambitious and they decided that they were going to do that. >> I don't know how that worked out of that. >> Yeah, there there was a big desire to do that and they had the resources to do it from a staffing level. We do we didn't have that time but they wanted it to go out because they were looking for 50% uh survey results and Um that was a little high. So you know we had 10%, you know, with a very good plan. >> Yeah. So >> I mean it's so low but >> yeah the people that we got before did represent a really good segment of the population. U whether it was you know aging in place folks, whether it was the high school folks, whether it was just those right in the,
034you know, in the middle age category. um we feel like we got um a pretty good run at it. But >> yeah, um and we got a lot of good information from that that we will use for the strategic plan, but it's not all about parks. It's it's about what this, you know, what the residents want to see. Do they want to see, you know, new paved streets? Do they want to see, you know, more econ, you know, more economics? Do they want to see more apartment complex? You know, those types of things. So, >> yeah. Well, I think the growth and the recovery so far in the city of Phoenix has been phenomenal. So, >> appreciate all the work that you've done and yeah, happy to help however we can. >> Well, thank you.
035>> Yeah. >> Any other questions for Z? >> Thanks for coming on. >> Yeah, appreciate you coming. >> Yeah, no problem. We'd be happy to come to more and give more information on >> I love it when we get the updates like you've done before. >> Yeah. And I think it will be good. probably at the beginning of the year, we we will have known if we're going to get awarded. Um we we applied for a $693,000 grant to do the park restoration. >> Um >> and so we're going up to present in Salem at the end of this month. So there's there'll be all kinds of good updates. We'll have some zoning code amendments. There's some state mandates coming down for zoning code amendments for housing that that we're we're obligated to do. And
036I I say obligated kind of, you know, >> you know, it's stop, but we're going to be doing those things and it'll be um you know, there's a lot of other things coming down the pipe. So, it'd be good to come and give another slideshow presentation. >> That would be great. >> Thank you. >> Love to have you. >> Thank you. Thank you so much. >> Good luck. >> Yeah. Have a good one. Thank you. >> All right. Well, great. Next up is the consent agenda. Um, do I have a motion to approve the consent agenda? >> I'll move to approve the consent agenda as presented. >> Second. >> Um, any objections? Hearing none, the consent agenda is approved. Next, we have information and discussion. And the first item is a legislative OSBA update. >>
037Thank you. First I want to congratulate Michael. You guys may have seen the article today that he is our contracted I don't know the whole title but >> board develop yeah board >> board development trainer >> trainer >> specialist contractor >> and I am super excited um OSBA decided a while back when we did a survey that um one size fits all doesn't always work when people come down from Salem um we're like you don't understand and then they sometimes do times don't. So, it's great that we're having I think it will save districts money, too, so that there's not as much travel. So, I'm really excited um to have Michael on board and um I can't wait to have more trainings in this area. I think it will be um really great. So, >>
038very excited. Thank you. I appreciate it. >> That was the first thing. Um, another thing is I want to give OSBA staff um for legislative. It was a busy hard legislative year and um they really it was Adrian is rather new and Stacy was new and their partnership with KOSA I've talked with Brent about it was just phenomenal. They did an advocacy day. They haven't had advocacy days in like 5 years and I just want to give them kudos that they worked really hard on this legislative um session. In the packet you probably saw the governor's executive order on cell phones. Um my opinion is um we worked really hard. We as in OSBA and I know that I had several conversations with legislators about um cell phone as you guys know we are not
039in compliance because we don't have an official policy. Having it in the handbook like we do um I advocated a lot of how important that was for flexibility. Having in the handbook was actually more flexible than having it. So, um, OSBA and KOSA is working on what this actually means, what our policy has to look like, and some other things. So, we we'll keep you informed. They'll probably talk about it at summer conference. Um, federal funds, as you know, that's been delayed and some have been cut. We're still waiting to hear more. Um, I will let you know how that goes as well. Jeff Golden is having his town hall on uh to Saturday at 10:00 a.m. um in his newsletter, which I sent out to everybody in the region. It talks about what he's
040going to talk about, which a lot of stuff, but he's open to talk about whatever you want. As you may know, Jeff Golden um came to a legislative reception, I think it was the last year or the year before, and he finally got this aha moment that some things that were passed actually cost money and took time away from other things when, you know, he was like, "Wait, when I pass a curriculum, you have to take something away." And I'm like, "Yeah, the students don't have a lot of free time just hanging out. So if you passed, you know, mandated curriculum for this, we have to find the time somewhere. And so he finally got this aha moment. Has been really, really good. >> Yeah. >> So he's been really, really good at keeping his
041word and he voted no. It came n um Senate Bill 916 with the unemployment um benefits came in front of him twice and he only two Democrats voted no on that and he voted no twice and and stole his ground. So very good because he knew that was going to be a challenges challenge for districts um and it could possibly be a long time for students to um be out of school. And so if you go to his town hall or see him, that might be a good opening, thanking him for supporting us and and learning more about schools and support and supporting us. Um, as you Oh, summer conference. Sorry, I'm trying to go fast. Summer conference. Um the sk the tenative schedule is up if you go to their one of the highlights
042I want to say is they're having the board chair cafe in person and that is a good thing for board chairs and vice chairs. I I used it when I was a board chair and it was really really helpful and so that's something that would be good. Plus the color caucus meeting is going to be the rule caucus meeting the pride meet. It's not a caucus but the committee. And so there's lots of things going on. So just make sure that you, you know, look and go, "Oh, sometimes I was looking and they're kind of hidden because they're like after hours or whatever." So um, as you all know, Sarah is no longer on our board, which means LPC spot is open. In August, OSBA will be sending out notification that that spot will be
043open. And I believe in September openings and you can apply to be in that to apply the board will vote for your nomination and then all the people nominated all the boards will vote. So they'll be voting me twice on who that LPC person will be for our region. Um so that will be important. At the summer conference we are having an LPC meeting. So if anyone's interested in what LPC, which is legislative policy committee, and that consists our region has I'm automatically on it because I'm a board of directors and then there's a there's an LPC spot open as well. So if that's something you might be interested in, I would recommend going to the meeting. I get to chair it so you get to see me. Um, >> also there might be a
044board of directors position open, too. Um, we I will know in September if there's one in our spot. So, but that probably will not be voted on. That'll probably be appointed in the first of the year. And then HOSPA, which is another organization, um, NSBA, the National School Board Association, had some hiccups. and another association, COSPAN, I can't remember what it stands for, coalition of school board members and association, something like that. Um, they are having an advocacy in DC. I let OSBA know the scheduling is kind of weird and OSBA is not going, but I just thought I should let this board know that it's something that is um happening just and that is all I have. Sorry for um for OSBA. >> No, that's great. Um I suppose we should talk about this
045now and maybe you can weigh into it weigh in on this so that explainer but um the executive order on devices. I know the OD is working on something. Is OSBA going to put together a policy or a model policy? OSBA is going to be putting together a model policy once they find out there's a lot of questions, >> right? >> And um I don't know if last I knew and I and I don't know um sometimes they have uh I forgot the name just slipped in. They have like a committee on the it's called rule I think it's called rules. So a bill passes and they have rules. So, I don't know if OD is going to have a rules committee talk about this executive order or if it's just coming. They do for
046legislation, but since it's an executive order, I don't know if they're planning to do it or the governor is just like, "Do what I say." It's it's like confusing. And so, OSBA is kind of waiting um to know if we're going to have a chance to have input, if we're going to have a chance. Hopefully we'll have a chance to answer questions and is really working with OD but the last conversation I had there was more questions than answers unfortunately. >> I'm just thinking about the nightmare of having something like this start on October 31 or January 1st even midway through the school year and if you wanted to comment on that. I mean I have a lot of thoughts. I mean I I support us. I think we need to the conversation. We've already
047had it. I mean, we we had the policy in play, not policy, but the the high school chose to implement something last year and I think there were some positive things, but what we were advocating for with the legislature was local control and flexibility, especially dependent on this building and things like that. So, I mean, we could go down the path of I don't know if there's any planned legal challenges to this. like do do people feel like the governor has the authority to do what she did? Um but but I mean that's one conversation. The other conversation is just implementing this. I would imagine our school officials would prefer we have something in place start the school year but I don't know. Do you have a comment on that? >> Yeah. >> Um so
048it's the board policy by the end of October and then implementation in the schools by January. >> January 1. And I know um you know whether there are districts opposed or supportive of this executive order um we're in a better spot because we already have policies and procedures in place. But one of the issues of starting later is that we do have students with medical conditions or disabilities that need their phones. For example, some of our students with diabetes monitor their glucose and blood blood sugar levels on their phones. Um, and so there needs to be time and place to um do 504 meetings or redo IEP meetings. And so that was a concern there of like does everybody have to get that done by, >> you know, August? And so it does give um
049some of our our specialized teams trying to do those meetings and figure out how to implement policies that would support all students, including those who legitimately need their phones on their >> other person. I mean that was my other question is do we even have the capacity to handle because you know there's an an exemption process. So >> I imagine we're going to be getting a lot of exemption requests and think about how to handle all that. >> We we've gone through it. We did that last year. It was probably with our roll out at the high school. Um there was the once I had heard about it I was like what about our students some 504s and I >> so we had like a blanket statement and then all of our case managers really
050quick had meetings but we did get a lot of requests from families that wanted a 504 plan for protection about a medical condition. Um, but in our district, we've already lived through that this last year. And so, I think we're uh it won't impact us as as much, but I also want to think about our neighboring school districts and such that will feel an impact um by this executive order, >> but we should be pretty close being okay. >> And the question also is what if you don't what if you wait until I mean because obviously we have we would have our we would have something in place. we'd have the handbooks, right? And so what if we continued to what we had in place until the school year, what would be the what would
051happen, >> right? Um because we would still not we would still be following. So there's a lot like again there's a lot of questions >> um on is this enough time is what would happen if you if you said look we're going to continue with the way we are doing it now. we feel like that is sufficient for our community and our students. I don't know the like again there's a lot of questions and you're right bigger districts or even smaller districts that don't have the staff to implement um this it could be it could be so I'll keep you informed and I'm sure it is going to be brought up several times at summer conference. >> Okay. Thank you. Any other questions? Obviously, um somewhat personal, but but my family, we had a chance
052to visit Washington DC and we got to stop by Senator Widen's office and they didn't recognize me, so I was a little disappointed there. >> Way back. >> Yeah. Um not long, >> but we got a capital tour from one of the interns and the girls got to sit in the finance committee. um Dus and um they sang bare necessities in the microphone. I think I think the intern was regretting showing microphone, but it was really cool to if you if you haven't had a chance to visit DC and >> check out the capital and rotunda and everything. It was really really cool. So I would highly recommend >> the song for them. That is so perfect for Disney. Oh yeah, that's yeah in the summer soundtrack there that >> it's all Disney. >> But
053it was good to see the senator even though he didn't recognize me. >> Um okay. Um and then Brent mentioned that Brent, but Brent was actually there advocating for the district and for public ed um at the what was the name of that? It was >> the AASA. So >> association of >> the school superintendent. >> Okay. Yeah, it was specific for advocating. So yeah, was he had some productive meetings I heard. So >> Oh, good. I can't wait to hear. >> Yeah. So awesome. Um, okay. Next we have declaration of it surplus items. I think we talked about this already. So any questions on that? 18 boards. Um, okay. This is also you, Tiffany. Report on restraint and seclusion >> in your packets. Uh, you have our annual report. See, it's viewer that we
054got, which is always our goal. Um, but we did have a seclusion that generally we don't do. We found years about that. But there was one situation >> that happened. I do want to just uh reiterate though, I've said it before, we do not have in our district um what's called seclusion cells, rooms specifically made for secluding students. Um other districts do. There's a separate report for that, like a small room, we don't have it. But anytime there's a student alone in a room, it's considered a a seclusion. So, but it wasn't a a room design for that. Are some of these restraint incidents are they recurring or are they like I mean like the same student? >> We had one student that was recurring. So five different students with six incidents >> um involved.
055So um generally there are younger students as we're getting to know and understand their triggers and um support that we can provide for them. We always uh by law, but we always do it. Um we use physical restraint as a last resort and that is part of our training. We only use people that have CPI or crisis prevention institution um training and uh we always tell the parent by the end of the day is our requirement with the guardian of the restraint and we have what we call a debriefing meeting within 24 hours and in that meeting the big discussion is how do we prevent this from needing to happen again? that could be uh bringing in our school psychologist to write a behavior plan. Um what kind of supports we can provide for that
056child. So um it's nice to see that we don't have too many reoccurring incidents. >> Do you have to have physical restraint? Do you have to >> Yeah, these are all physical restrictions that that are forced upon um a a child to restrain and prevent their movements. Again, we use CTI, which is um one of two allowable restraint systems in the state of Oregon. And uh we do training. It's an eight-hour training for a person's initial first time. And then every other year, we have an additional 4-hour training. Um part of that training, the majority of it, I would even say 80% of it is on deescalation. So um how do we deescalate when a person could be more than just a child um is u elevating and try to get prevent that need and
057then how to safely restrain without harming the student or the staff member. Um and we practice that often. >> Okay. >> Yeah. >> So you just mentioned it for clarification when it says resulting in an injury and there's zero that means no injury to child or staff. >> Correct. Yep. >> Is that an injury throughout the course of a restraint or seclusion is how that works? >> Yes. It could be anything from like a scratch like sometimes like nails aren't done correctly or um uh we had last year I think we had an injury that um during a restraint a staff member got bit because you know your arm supposed to face so that resulted in an injury. Um so we haven't had severe injuries but um occasionally injury happens but if done correctly it's
058to prevent injury that would include bruising or anything else. So we all of our staff members did them appropriately >> and this includes K through 12. >> Yep. This actually includes preschool through age 21 for our transition program our 18 year old students. So um I did learn this year when we have a preschool that we report both to the department of education to our schoolboard and to the department of early learn learning. There's additional reporting if it happened to a a preschooler as well. >> Um so we do share with our school board this is posted on our website and we report all uh restraints and seclusions in a in a system to the department of education as well and all of them come through my desk too. I review every single one. So
059any questions? >> Oh, thank you so much. Um, next is um annual agenda items. So, um, is there anything on this list that you feel is missing or that we want to talk about the timing of? Are is there anything, Denise, that we talked about along the way that you feel like >> I mean, I made changes as we discussed the different timelines and stuff last year. >> Great. or this year that will now go into next year. >> The highlights are more just for me as >> a reminder on where to put them and >> that kind of stuff. But >> I think I got everything. But definitely that's why I want you to review it because >> um one of the things that I think this year we did two evaluation superintendent evaluation
060meetings. Um I'm trying to see just want to make sure I'm not missing again the training and then we have one executive >> we we had a meeting where we discussed just as a board and then we and then um we had another meeting. We had a meeting where we I remember we arrived at consensus for all the items >> and then and then we met with to share. >> So that's the only thing I think that we might need to change. That seemed to work well. And although I think at first probably like, oh, you're having a meeting to talk about me without me there. Um I think it actually provided some really good rich dialogue and it's kind of a necessary part of this new process that we're using. So, we might need
061to just look at that and figure out when >> when we do >> where you want me to add that second meeting. >> Um >> or like we did this time. I don't know when that was. >> Um yeah, maybe you can look. I don't remember. >> February. >> That was sewn a few months ago. >> Kristen Miles. Well, it says superintendent evaluation first meeting March 5th >> and then I don't see where >> in February coordinate with OSPA Chris Miles on the when to send the board the superintendent evaluation workbook to be complete by just question marks. >> Kind of does have it in there twice at the end of February and then March >> plus we're doing the targeted feedback too. So, we might just need to look at that whole >> Okay,
062I'll put a note for two meetings. >> Was that night at some point to it? And then for November, um I think we decided last year to do like a work session in November where we would discuss OSBA stuff, but then we also had some other um I don't know what we called it. Uh, and I don't see that on there and I don't know if we want to do that again, but I remember um >> that that was kind of nice because we had a whole bunch of ideas coming back from OSBA and plus there was other things that kind of bubbled up, you know, once school starts. It's like, oh, we put in there like a work session. Are these dates I know you updated the are these dates updated for so like
063if it says November 13th that's November 132. >> Yep. >> Okay. >> It is. Yeah. November 13th is a regular meeting and then November 20th we have a board work session. >> Okay. >> So do I do I need to add something? I'm sorry. In November >> No, I didn't see the November 20th work session showing on this calendar. So that's my bad. I can put a note there for work session. Add the work sessions on this list. >> It's probably on the work calendar. But was there something specific? >> No, I just didn't see it. I just I didn't >> Yeah, >> I'll just put for my noting it. >> I just see it on this one. Sorry. >> No, it's all good because we kind of list some of them but not all
064because there's meeting that would be on the other calendar, too. Yeah. Yeah. >> This is really good though, Denise. Thank you. >> Yes. >> This is so >> Thank you for adding to it as you go. >> I just remember just reflecting on how this has grown in my five years. Um so yeah. >> Um any any other thoughts coming to mind? >> I'm going to need a glossery. >> Yeah. So, write write it down >> and then we can always talk about it or call us and ask. I don't know what that means. >> What's that? >> Oh, like when we're here. >> Yeah. >> Ask ask. I don't understand what that was. Or what does that acronym mean? >> Especially if someone shoots an acronym out at you. Yeah. Feel free. >> Well,
065I've waited long enough and I got most stuff on here. But SRO report in October. What's opposite? >> Oh, yeah. And that's >> I just have something I don't like that it says ATI ACC now community charter school. It's in November on the board agenda >> technical institute. >> Yeah. Now community charter school or armadillo community charter school. Thank you. Okay. Well, where we put the yard sales for earning money to support the district when all the vending >> we'll have those as we move. >> Um, okay. Well, if you I mean, we still have time. This is just a you know, initial. So, if something sticks out, comes to mind, please let me or Denise know and we'll make sure that we address it. Um, and with that, um, the next item is the
066summer board meeting topics. And that is going to be, what's that again? The meeting? >> Uh, it's our draft agenda. So it is um July 24th. >> July. Oh, that's coming up. Okay. Um >> so I have the draft agenda. >> Okay. Great. That's some Yeah. >> And then so it's whatever you want to add to it'll change. So >> Okay. We have a report from our community forestry or superintendent planning. committee assignments guiding principles. I think it would be good especially with our new member the operating agreements. Um and maybe we could just do a overview of um of um just how our operating agreement and evaluation systems flow throughout the year including the strategic plan like our quarterly updates and things like that. just to give just a refresher for all of us
067but to for the benefit for Diana's benefit just to help orient her with the cadence of the year in terms of how that those things flow I think would be good in addition to the guiding principles >> I was thinking same thing >> good cool what else >> I did pick up a a little handout there was only one copy of and I Does that get reviewed every year or is that something that's kind of >> to it which was it? >> It was like our fiveyear plan or the district. >> What is it? We call it the five strategic >> strategic plan. We just updated it. Oh, okay. Right. Or was that >> 24 to 27? What was that? 23 to 27. >> We just updated it. >> Yeah, we just updated it. So,
068yeah. >> Yeah. And we have a committee that updates it as well. Like it's it's a process. It's not just like >> right we don't do it the next meeting. >> Right. Right. It's a process with input. >> Okay. >> And all that. >> Just to let you know >> operating or guiding principles, strategic planning, um operating agreements, superintendent evaluation, uh board self evaluation. just just a >> just an overview of those things I think will be good >> um in a little bit. But >> anything else that we talked about for the special meeting is a special meeting for planning session. >> They call it a retreat but that makes it sound like it's not fun. We're not not going swimming. >> I don't like the the you know the public hears the word
069retreat and it's not >> going to a spa. >> Yeah. It's not that >> this lady. Uhhuh. swimsuit gallery put his two >> great well if if anything I I think this captures everything we've talked about so far but if anything else comes up please let me know we want to do a quick I can use the bio break that's do a quick recess five minutes >> I like it's pretty narrow back there on your neck >> yeah I'm show it to the board. You can >> Okay. >> All right. We are back. Um without objection, is everyone okay if we take action on item L4 first? >> Not at all. >> Okay. Great. Um do I have a motion? >> I move to approve the SOBC certified contract for 2025 2029 as presented. I'll
070say >> replay says Rebecca. >> Thank you, Don. Thank you, Rebecca. Discussion. I would like to say I am so happy it's and that the work from everybody was um valuable and I believe that our war relationship with with the teachers did help with this contract and I look forward to continuing on building relationships with them. They mentioned they wanted to have more meetings and and and continue our relationship which I 100% agree with. So fantastic. >> Yeah. Thank you for all your hard work and the team and and to the association and our staff as well. This was an awesome collaborative effort and it's great to be voting on this today. >> Okay, we will vote. Nancy, >> yes. >> Rebecca, >> yes. Diana, >> yes. >> Rick, >> yes. >> Don, >> yes.
071>> Holly, >> yes. >> How about Yes. >> I'm leaving. I'm going to Ashlin to talk about what I do for OSBA. >> Yeah, I just happened to be a Bye. >> Yeah. Bye. >> Oh, for the um Yes. Which one was that? >> We love you, Don. away. >> So, we are part of that. Okay, we'll just No, no, no. Okay. Yeah. >> Um, okay. Back to L1 resolution 257 25-7 signing authority. I move to adopt resolution 25-7 superintendent signing authority for change order as presented. >> Everybody says Diana. >> Diana got it. >> Okay. >> Paulie, thank you. Thank you, Diana. Discussion. >> Okay. Nancy, >> yes. >> Rebecca, >> yes. >> Diana, >> yes. >> Rick, >> yes. >> Holly, >> yes. >> 25-8. uh designation of local contract review board. >>
072I move to adopt resolution 25-8 designation of local contract review board for 2526 as presented >> seven. >> Thank you Paulie. Thank you Nancy. That was clearest one yet. Um any discussion? >> Okay Nancy >> yes. >> Rebecca >> yes. >> S Rick >> yes. >> Paulie >> yes. I vote yes. 25-9 free and reduced lunch. >> I move to adopt resolution 25-9 free and reduced lunch as presented. >> Second. >> Thank you, Diana. >> I want to say that I hope that we can maintain all these claims, please students, as we move into the school year. >> Uh Nancy, >> yes. >> Rebecca, >> yes. >> Diana, >> yes. Rick, >> yes. >> Holly, >> yes. >> Contract. >> Um, next meetings. We probably could have powered through. >> Um, sorry everybody. Um, >>
073you elected me again. >> The the next meeting agenda we kind of talked about, but anything else? >> So, we do have Culver Road on there. I was like, we've been done. Yes, we do. >> What about the 25-10? >> That's it, right? 20 2025 SOPC. >> We don't have a 10. >> We had a 2510, but we did it in the consent agenda. >> We did. >> Mhm. >> Oh, up above. >> Yep. I wanted to talk about one of those. >> Oh. I'm too late. >> No. Well, go ahead. >> I mean it you can Do you have a question? >> No, it's >> it was item seven of the list. >> Okay. >> Appointing KDP as the auditor. >> Okay. >> Uh if you recall when the audit committee reported last time,
074>> we talked about the fees >> that had taken place. They've gone up dramatically. >> If you look at our budget report in 22 to 23 it was 57,000. [Music] >> The next year went up by 3,800 went up to 60,900 and then there was a jump to 70,000 and now the what's in the budget this year is 80,000. O. >> So, the last two years has been like $10,000 hits. >> And I will say this, KDP does an excellent job. We have a great relationship with them. Uh, their reports are readable, but I mean they're excellent. They do a great job. But I I'm I'm looking at the money and saying, "Well, should we send this out and see if there's some others that might want to bid on this sort of thing or
075at least have a discussion with KDP and say, "Hey guys, >> you know, it's getting out of hand." >> I don't know what our rules are about doing this now, but do we need to move this to the next? >> Yeah, we can. this up before >> he did and I I apologize because we I remember you mentioning that and when Denise and I did the agenda I failed to pull that off and then um it was part of the consent agenda but we can certainly bring it back for discussion. Um, I think the biggest thing driving those increases in costs are we have so many more things that need to be audited now with the with all the federal and with all the grants and federal programs and things like that, state grants. >>
076Question. Another thing that they expressed during our meetings, >> right, >> how great our records are. >> Mhm. >> And how it's easier for them to >> Yeah. >> sell. >> Mhm. >> It's easier, but >> Yeah. >> And I also look at it from their standpoint. CPAs are are are getting to be rare >> and their costs are going up. I know that. >> Yeah. Denise, can you Well, here's rules. We're talking about next the next agenda. Can you add an item to discuss any >> You mean during the work session? >> Absolutely. Whatever. >> That'd be great. And I think I'd love for Brent to be here too to that. But um yeah, I'm glad you mentioned that, Rick. And we should >> be able to find something out in two weeks. What's
077happening? >> Uhhuh. Yeah, for sure. or Yasmin. Thanks. >> I'm writing a note for them. >> Yeah. Thank you, Rick. Good call out. >> Okay. Thank you. Uh, >> that's all good. We're talking about next meeting's agenda. Um, anything else? Okay, we are injured. >> Can I take a picture? >> Oh. Oh, it's not a problem. No problems.