Phoenix-Talent School Board meeting 02-20-2025

001good evening we're going to call the meeting to order uh first item of business is accentuate the positive if I may before we get started with our admin sharing um I asked um I asked brand and and John to have some members of the maintenance group come to be recognized um here today and um just want to say thank you they came in on the snow day and work their bus off um I don't think we have a snow blower do we all it's a power I think it was around one on Thursday when we came in on the snow day yeah that I I was calling around until I found one and purchased it and we used it on Friday awesome very cool well they came in and got our got our schools uh

002ready to go as ready as you could with that much snow and I just really appreciate the effort and um if this is something I would like us to start doing a little bit more just recognizing um the the great stuff that's happening with students and staff um when it comes up and so um Brent I'll I'll have you say a few words but we have some certificates for you all and I don't know if we want to read all of those yeah we can um there's there's a number of them here and I want to add to what I really really touched was touching was hearing about cleaning up Neighbors of our schools driveways and things like that was really really cool to hear and um just speaks to our culture and and everything

003that we stand for here in Phoenix talent so thank you all really appreciate it yeah so we have two members here first Robert live Robert was part of a a crew that helped our neighbors in atland on the weekend get their uh buildings ready for um Monday and if if that wasn't for the help and their superintendent their facilities Department uh shared that they they had a tough time opening even on the Monday after all that so thank you Tim Roberton and rich brown was also a part of that and Robert Crawford just really wanna thank Sam it's it was rum how it was a fight for who gets to use the snowblowers I saw them doing the uh um sidebox it was pretty cool if you haven't seen those things they shoot everywhere and

004um so it was fun but just anytime we ask them to do something and and just you know in this instance or any instance John's team is ready to make sure our facilities are ready to go and just appreciate all their work so thank you John to Jo Jo's actually joining online too I think he was at the office yeah he's online come on up come all right sounds good thank was know you can stay or you can go you're yeah Robert couldn't get out of your capacity all right are we starting with Orchard n today yeah I don't see for the director of structural Improvement and strategic plan coordinator and I've been the active principal for the last couple of days here Orchard Hill Elementary what a joy so I wanted to I need

005joyful and just a couple of people that I wanted to thank so first of all the behavior support staff that they just continue to refine their practices um even today they were there in the morning working with a kid and this is Richard moldin andita Hernandez and they were not really successful this with this particular child and they just don't give up finally they get a little bit of time and instead of taking a break they get back together and think about okay how are we going to ship what we're doing because it's not working right now and sure enough change the way the adults were behaving and the kid responded to the intervention so it was really fun uh let me see also I was working with a student today I spent a good

006chunk of the day with him and as some point to ask Ashley Sims to to see if he could go to recess with the first graders young kids to helping out and also to get some exercise because his kid needed to go out just going out with his class was quite the most U effective thing at the moment so he went with first graders he was great and Ashley Sims I don't know if you know her but I always with a smile I'm willing to just do whatever you think to pick it in to get out the rec I mean it was just wonderful so thank you Ashley um and then I wanted to just thank the office support staff just for um acting upon the concept of radical calmness you know no matter who

007comes to your office sometimes we get a partent who's really upset and we did uh or somebody who is just a little bit escalated um of how their emotions are being exhibited and they're just amazing and just we listen to you we here for you let us know what's happening so thank you to theice staff and ill thank you good evening Bo challenge life principal at Phoenix Elementary and my theme tonight for ex be the positive is just highlighting Heroes at P so I'm going to name a lot of names I've already sent them to Denise so I'll probably rle them off a little quickly but last week we had our love of learning event which is a family engagement event where we um had a um dessert potluck and then teachers were presenting data

008to uh families we had a really great turnout but along with that while we were keeping kids entertained we had a dance party so I want to give a big shout out to Brianna Miller she was our DJ for the dance party a big shout out to uh junior who uh is our mascot who played by our head custodians and he came in on his evening to just celebrate and have fun with the kids kids love that we had parent volunteers to help come and decorate so I want to give a shout out to Liz Salsbury or saxbury um we had child care provided by Bertha wingler and Crystal Mesa so just two people who stepped in said they will do child care for the evening um we had dessert bar coordinators Wendy deffy Mna

009wolf Shelley Akens and Laura Mallette created a beautiful spread of organizing everything to make the N Go really well and then of course the grade level teachers for presenting some really useful and positive information great feedback um it was well attended and that just you know we're really working on partnering with our families as a strategy to help continue to improve our um academic achievements and I think it's going to continue to pay off along with that we also have an after school math intervention that's been happening this is our first year of doing that we've had a lot of people participating in that and and rotating through that I want to give a big shout out to Jamar Boyd she's our math specialist so she's helping lead all of the the lesson planning for

010that but the people that have been involved in that are Jerry ly Bon for Anderson M wolf Maggie bird Jose Loos who's one of our he's one of our um uh Edy staff um employees that comes to our school as a as a um sub but he participates in the regular happenings of our school along with El trigger Hannah ran Kimberly stefen Le Morris Bubba riet Rihanna buer and Stephanie Flores you can see that there's like 10 people or 12 people really supporting this after school math intervention so just want to name them personally finally I have two other people that I want to recognize we were awarded a beautiful coffee um and celebration from Charlene and Tiffany because we had no exclusions for immunizations and that's because of Lori Delgado front office secretary is

011just really really wonderful about helping people navigate giving all of that Stu done and she also helps support our attendance incentives and so she's just a really great resource um at the front office I want to really name her and then lastly I just want to recognize Norma that she's been a real resource for support for families during these times so I just want to recognize all that she's been doing to help support our community um and I just want to publicly in her that's it for thank you good evening Bo hea principal at T I could say but I'm say the worst this time we too had our love of learning last week on last Thursday and I just want to thank uh Jody emmans and nuia P they lead our family engagement team

012and it was just super special evening but the pr the really highlight of our evening was talking with families afterwards and I recounted this in our staff newsletter this week but I we have a new family to us they're got a Kindergarten kid and they're new to the valley and stuff so they don't know the culture but I was chatting with this mama when she was walking out I said I go she said amazing you know Miss Kath she's awesome and she said I just can't believe and she was like tearing up I what she's like this is our little Public School in this little town like I'm so proud of such a compliment to have a new family like really just feel that of belonging so things for all of those people that were

013involved pretty much the full so um and then today was a special day for us at F we had oall finals OB Crew The Fantastic Four took it okay um much to of others but they did a great job but I want to thank L fun Morales Heather wolf and the our who have been leading the charge um and Glen Roberts popson and volunteers as well so that's been really fun to see kids getting excited about reading um I did want to share a thank you also after snma get into first student Janelle and ctin were just amazing you know like when we had to shipped ears on that Monday it was kind of crazy uh which is Sly for us but it was just really it felt so good and comforting to know that

014those bus drivers really had the skills and it wasn't easy and they're not used to driving now they did such a great job for they wanted to thank them and then also this is bus driver week so so just really appreciate Janelle and you know everything she does and all the drivers there too and then last but not least um wanted to invite you we have scheduled um an assembly for tomorrow and time I got put off by sneddon a couple weeks but we have Luke Lawrence coming he's the gentleman that came to [Music] TMS coming tomorrow at 10 to join us and you're all invited to just speak about his experiences in school and you know the value of including differently abled uh kids and people in this world that we live so that's

015that 10 in if you come that's it thank you you thank you and thank you for reminding me we should have had bus drivers to recognize them as well we'll have to make that make that up others San Rising Academy um we had the poiner project in classroom on Friday that was great we had a good turnout um and we learned that there's over 700 species of bees just in Oregon I did not know that 7 pie oh everyone got to dissect flowers and create art from their flower parts which is cool also and also similar to what Heather talked about I want to thank her student Janelle for making our um open classrooms more successful they've just kind of basically done bend over backwards to create and recreate bus we can get kids who

016don't live right there in Phoenix to come in for our open classrooms on Tuesday um and that's made a big difference for our middle school students I want to thank her that and that is it the permission case princi Talent Middle School just wanted to highlight a few things we have going on uh first foremost we just started ASAP backup which is our After School academic uh program uh we regarding after school tutoring for uh students I want to give a shout out to Clyde Bell he is um the main person kind of supervising that and helping out with the kids and just our kids not it's too bold obviously get getting help academically but also just having something after school I think it's always positive um another program we just started the momentum program

017with Talent maker City so right now we have 36 kids um they're split in two groups and they go down once a week and really just their focus is providing opportunities for marginalized youth to access to hands on scheme activities and learn about career options in these areas we met with them this is again time it felt like forever ago it was forever um and they came to us really just with this opportunity with the grant that they got and wanting to again find students were having a hard time connecting to school and um I know having hands on off toity when they can't see that connection and how important that is and so we just started that up and um so it's early on that I'm excited to continue to share that with you

018all um we received a $400 Grant uh from figos um I want to give a shout out to Brent foker it's going to go towards new football uniforms and he was the one that applied for the GRS and so BR and M figuros um today uh was the black Leadership Summit AT sou University and we had 16 students attend that just an opportunity to be with other kids um in the valley um and I know they have like very empowering speakers and just um to kind of have that space where they can be themselves and see themselves um and want to give a shout out to Peter Edwards and Cynthia rer who are our BSU advisers um and then last but not least I just want to give a shout out to a lot of

019our staff do this so I can know I can name so many but Sue Baran um just a true advocate in a safe space for a lot of our kids especially right now more than ever and um yeah she just continu the show so just want to B name her right good evening for cross principle of pirate ship um a couple of things before I throw over uh to our student rep I'm sure we'll talk a lot about activities and Athletics but I wanted to let you know that we had 241 students who made the Honor role during Quarter Two which is really exciting because we increased our students um earning the 4.0 GPA we had 121 students earned that quarter one and or 121 students earn that now and and 110 in quarter of

020one so just really proud of students really trying their best and um reaching for the next goal um as I'm sure you're because Joe is amazing at highlighting our programs but it's CTE month and last night we hosted CTE night I want to shout out to Tammy ingon who's our academic advisor and a million other titles at PHS but she organized a wonderful event last night where we had a full house of prospective families come and check out our CT programs um I want to shout out to our CTE teachers who not only um are just experts in their field but also do a lot of extracurricular um and so those people in case you haven't met them um our Seline Faron who is our business and marketing teacher she also is our Deca advisor

021and I'm sure you're gonna hear more about DEA you're a little bit Jesse hul is our welding and Manufacturing adviser and teacher Chris plow is our digital digital media teacher he also is in charge of our phtv announcements uh C Noble is our automotive technology person if you need an oil change he's your guy well our students are your people but he's the guy to make sure that really well Melissa Madson is our agriculture teacher and she also is our F advisor David B is our construction teacher he's also our skills USA chapter coach and John barver is our culinary teacher um and he cooks the students Cooks of mean Pizza that we got to eat last night so um just a highlight for those programs also um last week was SRO appreciation and um

022we know that Sergeant hle is awesome and we really appreciate him but I wanted to shout out and let you know about an article that so wrote about a recent grad we posted it on our social media but Annabelle Delgado is at soou and she um attributes her um next steps to conversations and interactions with our SRO Aon H and so not only are our SRO keeping our students safe but they're inspiring them to get involved in their next step so I wanted to shout out to him um we also sent students to the black youth Leadership Summit today at S soou and our crew came back super jazzed and excited um they actually already started um talking about their next event where we're actually going to host other BSU from the valley at PHS

023for some community and brainstorming about how we can EMP power um our students to be great allies we're really excited that's going to happen on Friday I'll let you know details as soon as those have been ironed out because they just got back so um and last from PHS I just want to shout out to our coaches and advisers who had to be extremely flexible with snow days um a James for being on the phone constantly reorganizing trips and hotels um everyone everyone's had a really positive attitude um despite all the changes and I just a shout out to all of them that's it for PHS thank you shaa mentioned earlier that immunization exclusion day was yesterday so I really just want to publicly thank our office staff they start working on this in the

024fall and we had all but one of our schools including um our charter school and online school that had zero exclusions and we only had 10 total is Prett Qui which is not too bad so that's a lot of hard work so thank you to our office St as well as Char Happ at the district office and Jackson County we work very closely with our services um I also want to thank Douglas at PD that's who we contract our Early Child specializ Services uh with and invite you next week next Tuesday at 5 o'clock we're GNA have our first ever introduction for our incoming students that will be on iets from Early Childhood there's a big difference between a family plan and an ID and these are our families that are with us with this

025long journey and so we're we're meeting together to explain the difference we'll have games for the kids and so thank you to St Andy with je CD for that too and then uh I heard to thank you to figos and thank you again to them on Monday uh figur is doing a fundraiser for our family math night so if you buy medium Pizza the money goes to family math night that's really kind of them and you can also round up your change all month um to go to family MTH too and I know this SU for Disney Club the Fig do you know that's yes the 28th Friday night five to seven $5 like $2 a person or $10 Max for the whole family oh and then there'll be all kinds of fun activities and

026yeah which is great so thank you for figuros for supporting yeah they've been they've come up a lot so yeah their pizza will be heavily featured as well real quick just a sentence or two on what is exclusion day just from those who may not I know most people may know but just the state of or requires orations for public school students to have um and so every year we have that date where students who are either not up to dat on our oranization or their families have not completed the modules to exclude them from exclusions so they have to watch any informational videos and off certificate of the state or a doctor can exclude a child from medical recess so it's just that one time off Day that kids aren't allowed in school until

027all that documentation um is there so it's a lot of tracking a lot of humanizations to record in our power school system and then we report it to the so we were very closely yeah it's a it's a difficult process and a lot of and a lot of thank you it's nice we want to boost our attendance and not exclude from school right yeah it's a big de thank you anything else even and I'm actually gonna come up because I was late and I meant to be earlier but I printed off a little bit of these you guys want to kind of take a peek at them and I just wanted to thank the elementary principles and their wonderful office managers again for all of the help um and especially Joe for Gig now the

028news for the future Chef we had 18 entries and I'm have to say nine of them will be cooking with us March 20th so we're really excited for that um it's main dish this year so there were so many good ones um always hard to pick but I'm really excited about the ones that we have um I'm also really excited to share the results from our elementary voting table uh so we had all three um elementary schools participate we had a lot of kids come over to the table and it was just really a lot of fun and I have to give a huge shout out and thanks to all of the lunch AIDS actually because that day makes a lot of chaos but fun chaos for everyone um and you know cting sneakers for

029telling us how they feel about their food uh it was just a really fun uh event uh and as you'll see we had 90 to 97% of the kids uh say that they liked it and loved it for what they had on their menu that day uh last I want to thank than yasine Debbie and Baria and Rachel for all their work with me and continued work coming up here as we work for this national school lunch program admin review there a lot that goes into it and I'm just really lucky to have great Partners to work with to do it Amy if I could just say thank you to you I know that like uh delayed start dates are quite an adjustment for you and your staff and I know there was I won't

030name them but there was a District in the Rogue Valley that just didn't serve breakfast um during their delayed start day um and um we did so thank you for for that pivot and her flexibility of you're to well thank you I also have to refer back to the principles though too because without their coordination with us to help adjust the schedules and make it work it still wouldn't call come together so yeah awesome well thank you apprciate it anything El from the board okay these are delayed and I apologize um because the last time I was off my whatever routine your clarify I would like to thank uh Brent and Tiffany and yasine and a whole bunch of other people because I have been asking a ton of very specific questions when I have

031gone to Washington DC and Salem that's why I'm off my routine because I've been traveling um and so I really appreciate it and I really appreciate the other day I was looking at curriculum and Javier stopped by I like having conversations when I'm in district office or in what it really really helps me like sometimes that conversation I use it two months later and Salem so I really appreciate staff and gr letting me ask staff all these like really in questions about this and that and I yeah I I really appreciate it and you guys make me all look smart but I give you all credit I'm like this is not me this is Staff um with that so secondly I would like to say kudos to Jessica Rawlings for our art program almost every

032year when I go to DC the little like thing that we want to do is go in the tunnels because you're in the tunnel and that's what the Student Art is and every year we have student art in that tunnel and I get to brag for a few minutes and so um the Student Art this year was Tyler Korea um and they did a strawberry picture which was amazing and in um representative Ben's office was a book and of all the art and that book was it was a nice little picture and description of the thing so I also um they asked me to go with a group from Eugene with their representative because they needed somebody that been to DC a few times and they picked me but they their um office because each

033office gets to pick the artist so um for each district and the Eugene people didn't even know about the contest and they were like I'm like what we're winners every year you know a little so thank you to staff for Jessica for doing that and thank you for staff for being involved that we are on top of it and our students are getting opportunities that some students in Oregon are not getting but maybe they will now because now they're for they smart about that sorry I didn't mean they were not smart they're very intelligent board members they just had never heard of that before so I would just like thank you for taking all these trips advocating for us on a national level and I think it's a dual benefit right with advocation for public

034ad in general for our district but also what you're able to um to bring back in your role as a board member of our district it's just um it's a blessing and I appreciate your willingness and your family sacrifice of your time when your kids are all graduated I don't think I to remind you but I'm for one I'm very thankful because I wouldn't have the time or capacity to go to Washington DC right now so thank you so much truly um any others I have um mine is a little delayed but some of it was because we had an virtu meeting in between but I just want to say thank you to all the Advent from the information at the jab meeting um because and I want to thank you Brent too as well

035because at the end of each of your presentations you automatically had a slide of how we could support you and that was a real reflection of an ask from this board and so I just really appreciate your transparency and your really willingness to share what what's really happening at school and how we as a board can support you without even having to ask like we didn't even have to ask the question at the end of each presentation so what do you mean how can we support you was just part naturally of your presentation so thank you thank you for your transparency and that and then I have a little local theater shout out there are three Phoenix alumni on the cavaret stage or there were this last weekend so Julia Funk who was Julia Holden

036hunkins when she was in school with us rioo jimenz and Courtney Crawford were all in um Gentleman's Guide to live and murder at Cabaret and so just really a testament to um the longstanding end um theater programs that we have that we had heard request from prev from um current students bring back so just want to give a shout out for that thank you i' like to Express gratitude to the incredible coordinated sophisticated sometimes messy but always fun group and of players that make our education system so rich it's not perfect by any means but um thinking about this sow apocalypse it's quite impressive you know there's people at 5 in the morning um on the call or on on the phone figuring out if what the we's going to look like to not only

037keep our students safe but to keep our staff safe as well and I just heard you know that there was like Hotel changes and game changes and all the things and there's so many things that go that we never even have to think about the parents never even think about us well but there's really dedicated um individuals that show up so fiercely with such a heart of of service and love and kindness and it's really because of you that we are able to just I mean this world feels easy when all of you get to do um the work that you do and I'm just really really really grateful as a parent who has a kiddo in this District I am so grateful for all the opportunities that they have to participate engage learn and

038there's always things that are happening that I'm like oh my gosh I'm so grateful that you are in this school district and I'm also especially grateful for Denise who is our Simon Ang who makes all the things happen for all of us but it just reminds me that um every one of you have or are such a special blessing to make sure that this works and again not perfect but it is an effort to just continue to make a better and then I'm so grateful to have all of you here we've missed you it's so nice to have you and I know that you've all been busy supporting um sports or you have all kinds of deadlines or work and I'm just really really thrilled and fortunate to get to work and learn from you

039we accentuated the heck out of the POS let's move 30 minutes later let's move to our student representative report we have everyone here welcome I went to the CC night and helped out and gave tours and had a group of school boys which is always [Music] fun they impr espcially like the auto shop and like it's really cool like they ALS like just the look on their faces you can see how impressed they are and how excited they are I think that's just like such a good opportunity for them to get a good idea like I know when I was an gr I went to the CT night got me really excited go to high school I think that's great that we do that and then I wanted to give like a shout out and

040a thank you to miss Robin who's once again working from home and doing all so much for leadership got so much to do and really hard she's not in the building and then also miss green who's been subing for her class almost all the time long as she [Music] can just like helping Le the all of the classes for miss Robin and then our President and Vice President Rea May the Bost in such a huge part in organizing everything making sure we stay on track teaching the class all that and then our tennis courts are like I think they're pretty much finished they like need to be like P but done which means everyone's super excited the tennis program is the thrilled I know the screen is can't stop talking about it and last night

041at CTE night Mr Ford was talking about how we're getting a pizza oven and how they're starting it like a five Pizza Oven outside and he was just fill estatic and the kids were loving it and that's yeah hi my name is Rachel um for my accentuate the positive um me and Abby Corona are co-chairs of The Spar Sparrow Club at our school and currently for our Sparrow a Milano um him and his family are going through a pretty hard time right now and so to kind of support them as best we can we are putting together a little gift basket for them um and like a card from all of leadership to just send off to them to send our love and we're always working on fundraisers and everything for them so just shout

042out to them we love them um most of you probably already know this but for our cheer group we went to State last weekend and we placed four out of 13 teams has compated in a long time so shout out to our coaches and to all the girls that made that possible and also shout out to Mr Joy for organizing all of the postpones and everything because of the snow it was switched around about three times on us so thank you Mr Joy for organizing all of that and then I also wanted to um talk about the therapy for students that it's offered through Clinica um I have a friend that was like really going through a hard time and she was like man I don't have anyone to talk to and I was like

043you should go get one of our therapists and she was like I didn't even know we had that and so when I got her in touch with them it took a few weeks for her to get in but she had her first appointment a few days ago and was like that was amazing so just a thank you to Clinic f for the work that they do because it really supports students even if they don't think it does like it it really does so glad you told her about it and then this cross kind of stole my fire but I was going to talk about the BC Summit um yeah we are working on a barbecue night between um a bunch of the other BSU groups and I know Bri is very enthusiastic about this and

044she's loving the planning and yeah we're thinking about not this Friday but the next and more details will coming back um then we also had our Valentine's Day sale for leadership uh which was a pretty big success we still we have lots of lips ERS to sell but it's still very fun and we love doing Candy GS where students can send little candies to all their friends throughout the classroom um it's really fun seeing all little young say the way they deler funny if you order one for a friend they'll come into your classroom and say blank blank or blank is sending you love and it's like someone with like a big cost in like see it's fun um but afternoon everyone and I'm really happy to be here this afternoon and also kind of

045going off of what you said I'm pretty sure that those that helped make the pizza oven with Mr Ford have their name on the on the oven and also get like free pizza every time they come to a game name so at theard meeting so it well it's like that's great boys basketball right now is second at Skyline in the R 15 so that's something to shout out and um actually that's girls basketball and boys basketball is for first in Scotland and 12 so that's um really good for everyone the basketball team has grown a lot and also the cheer was going to L so that's also really good to see Bo wrestling right now is traveling the district and I'm pretty sure that they um their Championship is at Henley on Saturday so that's

046um exciting for them I know that they've been working hard so um wishing them the best of look right now and right now in our English classes they've introduced a new um new program called brisk and it basically helps how um helps um improve your writing and through Ai and if you we've used it actually I've used it once because I I helped test on it and it's actually really cool it takes like all the suggestions that your teacher wants to look for the criteria the rubric and it's and it basically generates responses and critiques to your writing and see how you can improve it and then it's double checked by one of the teachers it just makes the job for the teachers easier we get feedback a little bit faster or if we want

047to get feedback before 27m so that's really cool another thing I really want to talk about is OAC we had the early bird deadline so um that's um February 18th and then that basically also allows you to go in for another $1,000 scholarship to that and the FPC has really been helping out with that a lot and swim had a lot of Records being broken so we had River Delo in the 100 breast he's had a school record for that and then kale Decker River Delo Quin Davis and pots in the 400 relay so um that's amazing and the last thing I want to talk about is DECA so we leave um on Saturday I leave tomorrow and our state conference is here so we have around 20 people going to that conference and we've

048been preparing for all Years it'll be fun excited to he this result yeah be plas all over everything um so we was it last week yeah so last week science asked was the first state testing they did and they like prepped them with a little assembly in the um theater and then they gave out popcorn there kind of like a treat and a little motivator and then um something else really cool that I just learned about last week is that um Riz came into my science class was the first one he came into and testing this new um software that we B called Navan and it has like a personality tests and you like learn a bunch about your personality type and what things you can do to help improve your productivity and your efficiency

049as a person and what things might help you like just with homework time and all sorts of stuff it also recommends career paths for you and I think he said something about how it like with class scheduling and it's just a really it was kind of we were the test summies because it's not super helpful for 12th graders now because we're graduating but for eth or 12th graders in the next few years it's going to be a really big tool there's like an organizer there for um what you need to get done for senior year depending on what you're doing like scholarships and applications I just think it's a really great tool that I would definitely have used if it um was around when I was in my first premere so that was really thank

050you all so much appreciate all the updates um next is is going to be I don't know do we have anyone here from PTA or OCA share an update board doesn't look like anyone online I don't okay citizens comments anyone in the audience who wishes to address the board anyone online the lady online's reaching I don't know if that means she does or not pgy from online raised your hand okay great hey if you could just um say your name and um any organization you represent and you have three minutes oh I think she's having technical difficulties okay I think you're muted before you I just have to read this real fast before we speak um as a reminder school board meetings are meetings of the school board held in public not meetings with the

051public as a general rule the board will not engage in discussion with the public during this portion of the meeting when your name is called come forward and state your name and joining virtually please use the raised hand feature address and identify the organization if any that you represent um keep Remar remarks brief and respect the three minute time limit complaints about staff members cannot be discussed in Open Session and must be handled through a complaint procedure we are you still muted ready to go still M okay hegy did you wish to speak today Peggy are you able to hear me can you give a thumbs up did you wish to speak to the board tonight okay thank you for clarifying sorry she didn't know you were talking okay sorry about that and I read

052that whole thing just it's been a while since we' heard it so okay um superintendent report I just have a couple things one uh being as you know um it is time every couple years we do our integrated guidance and student investment account Outreach so we have aate develop and we're making plans to um really uh have vocal group groups and get as much information as we we can on the community's desires on how we utilize our integrated guidance funding especially a student investment account and uh just a reminder some of those funds have been going towards um our our music program especially at the elementary uh we have counselors and our mental health supports um and so those are the things that we're getting feedback on as well and if there's anything else that

053um we would the community like us to see with those funding uh funding sources so we're doing that thanks to Aaron for kind of facilitating that and uh uh creating schedules we will have a a plan to the board I think the second meeting in April that will uh talk about because I think it's due at the end of April that plan so look forward to share that information and and Gathering feedback from all the students board uh in our community also want to highlight thank Kelly Soder there's a heart of Phoenix event last night uh um with a with a number of people that were at the Civic Center probably 25ish organizations and community members that had tables we had our Phoenix town schools table there handing out some swag uh you know the

054community kind of got was able to drop in but I think the biggest value and for me at least and and uh was really walking around to all the other organizations and meeting people I knew a lot of them just from um being uh partners with our school district for many years but there was also some new ones that uh it was great to introduce ourselves and and get to know what they uh are doing in the community as well so uh those are the um only things I had I'm so happy you're excited about Naviance by the way it is a new tool that we're purchased that really will help streamline and help efficiency and really help guide our kids so that is music to my ears and we'll we'll share more about that

055program as we as we as our testers really excited thank you any questions I just had a question yeah on the brisk is that a is that a tool that an individual teacher is using or is that something that's kind of been widely adopted you want to sure um so we it's actually something that our whole school is using um it it does has a variety of features so one is like what um Javier told you a little bit about but we're also using it to help us create accommodations and modifications for students ons 504s GS um and so it just helps this is a tool to streamline some things for staff and to create some ideas um around that yeah yes and you have sentence frames for ELD students all of those kinds of

056things awesome yeah really awesome yeah I was excited to hear okay next is the consent agenda so I have a motion to approve the consent I move to approve the cons the consent agenda as presented second thank you Sarah thank you Nancy any objections hearing none the consent agenda is approved uh information and discussion legislative osba of oh goodness um so there um this week we there was a hearing on special education and I think the main point is that everyone wants to raise the sped cap because right now currently the sped cap is 11% our district is currently at 17 unless that changes it it changes all the time but um and but the thing is is that the money comes out of the actual budget so if you raise the cap and you

057don't add more money in there you're just kind of like moving things around around um as Sarah was tell it's like called dinning the soup they they just kind of changing things so there's been a lot of really good information um going to the house education committee and there's a video that I haven't watched the whole thing but it explains a lot um from OD and it has a lot about budgeting and so if School budgeting is one of the things that you're interested in I would recommend watching this 1 hour video um if it's not then I can give you the the FFF notes I suppose um we Sarah and I send a a call to action about SB uh Bill 69 6916 about um striking it would uh change the way striking is

058uncompensated which can cost districts quite a bit of money um it it's for all things in Oregon and so but schools are kind of done differently than um because we have to have we have to make up days and we can't just close the doors and say or reschedule you like a doctor's office might be able to we have to um make up those days so it's a little bit of complications on that um there we are federal wise there's a whole bunch of things coming um Sarah and I also sent out the newsletter and then there's a um a nice little website that tells you District 2 which is our district with cff fence is the district that gets the most federal funding and so I would recommend if Federal funding is important to

059you to reach out to his office he is now starting to do town halls and hopefully he'll do one closer to here very few people I've been in contact with the last couple days um there's been four town halls and very few people are bringing up education at his town hall so if education is important to you and funding again there's questions of how different funding is going to come through um to the state and so I think that's important to just just emphasize how important Federal funding is to our district when I was in um DC it was a big topic and one of our colleagues up in um Portland said you know we be okay because they don't have they don't get tal one money they um not all of their kids are

060on free reduce lunch but like us we do and it makes a huge difference so I think it's really important to let um them know and then on March 9th um in Medford so on a Sunday from 3: to 5 Kristen miles from osba is coming down and we're working with the Oregon League of Women Voters I think I got that right and having um information about what a school board member does does um what they can and can't do questions if you're going to vote what kind of question you should be asking and I think it will be really informative I know a lot of people are wanting that so I would recommend um it's around the website or you can ask me and I think Joe is putting out some information shortly so

061that's something good to know I don't know sah or Brent want to talk about no I will just say that um we are sending out a weekly email to try to recap uh what bills were being were heard in the Senate and House Education committees and then there's 2500 bills in the legislative session this year and 600 that touch education and so the bill that John referenced earlier is actually in the labor committee so even though they would touch an impact education they're not in front of so Don had this great idea to put our notes in a podcast form so you listen to them instead of read them and so we're working on that so once once you get that data tested a little bit give some feedback so that we can find out

062if this is helpful to keep the district informed um because we figure you can listen to it on the way back and forth to work versus sitting down to read another email we can all get really bogged down in that so it's AI Genera so don't think that it's like us it's not that it's it's so anyway so no theme song for us your time right love a littlee intro 90% good there's a few things I have to iron out and so was really good a AI expert in Notebook LM that would be awesome but we're about 90% there I learned it in um DC and I think it's a really great tool that we might as a district want to have fun with the two but I still the yeah I want to say

063thank you for doing that I went to that committee meeting education committee meeting that I don't know how you go to it you watch it online live right yeah and I heard then the soup and and heard what that was and I I thought there was really great questions that they were asking um the presenter couldn't tell you what his name is but I thought it was really informative but I'm really grateful for those Recaps and then I try to go put it in my link whatever you know I can't wait for that actually about a teaser I just want to share my appreciation I know they were up there at the capital Monday and um and we had some Phoenix talent education leadership up there as well which was great I was asked by

064the Children's Institute to be up there to advocate for early learning uh resources and it is um it is it is a tough legislative session for funding and competing priorities but um just appreciate the time that uh um you all are spending at the table and sharing um with legislators who making tough decisions and just realizing that U but our stories um I think and when when we talk about our kids and tell our stories I think that's compelling and that's what sticks so thanks for taking the time on that it's all we have thank you very much uh next is financial yeah we share a little bit of the update you have in your uh packet and starting to kind of drill down some um information as we continue to reconcile and see how

065this year is shaping up and setting up in the future good evening all and everybody can you all hear me use to the microphone I have a very low voice so okay good so um what you have in your pockets uh the we updated the numbers for revenues and for expenditures with what we have right now in our system so um if you compare to last time gave before it was in November it's about a million more for E fund balance than what we're projecting the reason why you know for revenues actually the states for funds I adjusted it a little bit because our adms are lower than we have projected um I know that for example the enrollment for um armadel is part of our ADM and it's been going down and so I

066went ahead and adjusted our number so it's a little bit lower also property taxes we're not receiving as much as we anticipated and we actually had also um 56,000 potential refund credit that um because chatter Communications is contesting their their values so the prop tax value so we don't know if it's about almost $60,000 I don't at the end of the year we're going to receive that money back or if it's cost so anyway um because of that I went ahead and adjusted the property tax revenues as well so with that um the um EDM Security money is also is going to be about 94,000 more than what they had given us before as an estimate thankfully you know the reconciliation for the 2324 allocation was already signed and done so it's that increased the

067revenue and upset it a little bit it's not as as bad uh with the loss on St F Fund in property taxs now for the expenditure side you know I was just analyzing in salary is we had about 400,000 less than we're projecting so just drilling down the numbers I realized that there were a lot of positions that either the person retired or didn't come back to the district and there were a higher uh label on the salary schedule and they were replaced by people that with this experience so it was a lot less money other than that also we had a few like about four FTE that were transferred to France um for Saia we had a care from the year before that we need to spend by June 30th so some of those

068position safties were also shifted to Saia and other GRS so that that kind of makes our ending F balance out of balance in a way and that also affects the associated pay of cost because if you don't have salaries it's going to also affect that um we also had a big difference on insurance because some of the new members or new employees did take insurance so then we also had a big difference is about 492,000 less wow uh so we do have um lower expenditures at this point and that's why we have a 9.7 ining balance we're projected okay um for capital projects it's adjusted right now we have about $2.3 million available to spend for the the remainder of the year and and more uh I went ahead and also Chang the projections based

069on revenues you know the interest and the TMS solar Grant um I talked to John about it and we're expecting that it will be done June 20th so we're hoping to spend all those funds and the revenues will receive before June 20th so um estimated at the end of the year it will be about $1.8 million that we have left over for the B money and for construction excise we haven't been spending that much so right now we have about $625,000 we were able to deposit 167,000 on Energy Trust uh rebates received for the some of the bond projects so we went ahead and put them on the construction excise tax fund so that's going to help us for the future so right now my projection for the end of the year is going to

070be about 600 63,000 okay and that's it for now have any questions just a comment that you are doing amazing I know you've been helping me with with state and federal and then with um negotiations and what you do is like I have no idea how you do it you do a great job and you explain things so well and I really appreciate all the work hard work that you do thank you thank you very much and I'll make another comment just about any fund balance and obviously that's ADM security but it's also I mentioned in here leveraging other funds to really maximize what our general fund uh dollars are are going to and how we can maximize those for the future spending money on that we need to on grants uh and shifting that

071and that's a constant discussion with Tiffany and Jessica and yes me and myself on making sure we're maximizing that so we can utilize every dollar so because as our grants go away by any msia and measure 98 grants you need to spend by June 30th uh so really uh making sure we don't leave anybody on the table so thank you I have one so to back fill the ADM security gra right there's a bill up now because it was short yes so we have not received the allocation yet no the question Mar yeah okay so is this ending fund balance hon we haven't receiv received 23 24 yet either have we the contract was signed fortunately so what I having incl here is for the 2324 allocation okay which is supposed to be received by

072the end of this year um like I said you know contract the end of the calendar year or the fiscal year F school year and for the 2425 allocation uh they gr ends on June 30th 2025 but last time I talked to somebody from OD they're expecting to fund that until the summer of 2526 and we will be allowed to spend those money throughout the whole year oh okay got you so it kind of gets it kind of gets another year so 2324 is utilizing for this year 24 25 allocation will will'll put us into next year because we won't have that funding okay and to answer your question we are short on that allocation that's why that first bill and looking at trying to do that Rec the reconciliation in that way too um

073and I I I'm pretty confident we'll get that um we'll know in the next few weeks if it's going to be reconciled or actually have to go through legislative action oh okay all right thank you okay thank you so much um academic calendar for 2526 yeah you have a proposal here um and I'll just do some highlights and shared this with uh both associations and and heard back from classified haven't heard back from licensed staff yet but um just some highlights we have been doing a 7-Day inservice uh we put those back into instruction in this calendar so we're back to the traditional 5-day August in service um another notable change is uh we typically have our inservice day uh on a Friday uh typically it would be been the 10th in this October 10th

074in this calendar uh we've moved it to the 13th because we've had some indigenous people day there's banks are off and um other uh federal agencies are off as well um and so we had some comments about if we could have that day off so we moved our inservice day to that staff will be working but students will be off and that's what request we had from our families in addition you may know um this in this year's calendar we would have Friday before Memorial Day as a non-contract day well this year's calendar this time as a non contract day because we're going to decide on that here in a little bit um I've moved that day to November 10th that Veterans Day is a Tuesday so it's kind of a weird go to school

075Monday off Tuesday come back Wednesday we've moved that non-contract day uh to the 10 so that's a longer weekend there um for families and and staff um and then it puts us out to ending on a Friday still um which is which is good and not pushing us into that next week um I think those are little highlight the other thing we did do um is we started everybody on that Tuesday right after Labor Day I know there's some Kinks to work out um this get still reflects that and we're working with our incoming nth graders and incoming sixth graders to make sure we continue to have a solid plan for those transition program so but that's what this uh calendar represents um and if there's any questions I'll entertain them or if you have

076questions between now and when we take action um at our next meeting feel free to share I have a question about just and I can ask this later too but the last week of school having a lot of half days it seems like we lose a lot of kids as far as probably attendance because eth grade recognition and then a half day you know all these half days is it possible to shift to increase those instructional minutes or do something to combine or I don't know does it make sense to do something a little different and not have the end of the year Beth days anything's possible first of all um and this you know especially that Friday the 5th if we if it works out like we we started talking about because we're proposing

077a snow day makeup calendar that's different um that certainly can be changed to a full day if we don't need that for a senior project day but um we're still working out the details on that I didn't want that to reflect here until okay um we think it'll work this this year and if it'll continue to work then we can certainly reflect that in there and if that's a change that we feel like we can do we can make that change my concern is I mean the end June gets a little like we're ready to be done with school anyway and and we need every instructional minute and so if there's ways to maximize that even earlier in the calendar or not half days one of the questions I have I know something that's been

078Scuttle but I've heard discussed around graduation is doing um because currently the practice is in the morning of graduation right would this calendar allow for doing the practice on seniors last day before they go home that's that's one reason why um and it's not going to work for noow make up that that was one reason when we're redoing that senior project is actually have that senior check out that senior practice now be able to maximize that Saturday by practice graduation in the morning we talked about more to have that whole day the rest of the day because otherwise it's a pretty full day right now practice Yeah and then the ceremony so we we can definitely maximize that afternoon is traditionally half day we can maximize it in a couple of other ways try some

079that this year yeah thank app and the other flexibility we could have it doesn't mean that it just half high schools half doesn't mean every school needs to be half day too so can I ask a question about the instructional hours so say we had that partial day that abbreviated school day at the end of that snow mageddon right um and if a lot of students don't come to that day and they're still not attending what do they count if not very many people come or how does that work they count for instructional hours it hurts us on the attendance in the ADM rate and and things okay how that correlated that dat was not very well attended yeah people that that I wonder how that imped that it it counted for instructional hours but

080it does on some other how was Monday after one attended I was curious okay uh so we'll we'll look at that we'll take some of those things into consideration on that on that calendar today and then we can we will uh bring back something if something does change we'll try to give you as much of a heads up as possible great um renewal of teer administrative contract yeah you have a a list in your packet um at this time and uh it likely will change we're still working with some staff members and so we'll bring the updated list for Action um next next board meeting thank you no Day makeup option again so you have two options here um option one essentially um gets our instructional hours assuming we don't lose any more school time

081um gets our instructional hours uh uh above the limit at the at the high school which is typically the one we have um the least amount of leeway on uh I will tell you in the past with our instructional app hours if we had one snow day we'd be under we had basically three and a half snow days and we're we are under but not as significant as we could have been um so the proposal for option one is to Institute a full day Friday before Memorial Day which will probably be 100% attendance of all students and staff um but uh that's why it'd be important to you know get this um uh people as soon as possible but if we do a full day on that Friday and then make our Friday um what

082is that there the six of full day that'll get us back in compliance for structural hours that you're talking about as day may could we do what we just talked about this year with that do marching out practicing for graduation could we make that educational it is already thank you we could we could have it a full day on the books and we can make it as educational as we want um yeah in the afternoon okay like it talk about that yeah cool option two I just wanted to give you an option about did you have a question so when do we do presentations then that is that's my question yeah we will there will be a plan for that um it yeah you asked for the snow day didn't you you were excited about

083it you yeah I was but I I actually didn't ask for Thursday I thought we were going to go back I know we all that week in some manner senior so um it if maybe it's on our early I'm just don't quote me on this because I I'm just a superintendent but it might be on an early release Wednesday but we'll make it uh High School's talking about a bun the good news is we're work through this now so you'll have three months and we hope the weather doesn't have any option two essentially makes up uh um most of the time um that we missed and it pushes our calendar out to being our last day for staff on that front Friday um and so those are the options that you can choose from that

084we can um decide right now or we can um if you need more information we can share some more information next board meeting but I think the beginning of mar our next meeting uh for Action would give people time I to do that I would like to hear student input on these options yeah so what's the big difference between one and two because what I see on two is that there's couple more days in June but there's only two makeup days on the first option yeah so good question so the first option essentially gets us above the required instructional hours that were required by the state it doesn't make up all the snow day time we miss right option two actually makes up all of that time in the end of May and June um

085that we missed and so it gets us back to we would have been in instructional hours previously and it it pushes out that last official day of school instead of being on a Tuesday the last official day of school would be on that Thursday and then if seniors graduate on the seventh then I'm guess I'm wondering how if that still makes up how that makes up it doesn't really impact the seniors it would be because they have enough they're not required to have as many hours and so in there so that typically is after graduation is that's their last that's their last uh requirement you don't you wouldn't want to come back I was just wondering about structural how that works a good question great question you definitely not the seats I wouldn't if I

086were you you guys are dedicated I appreciate it what do you think now you hear the differences what do you think um I don't care because either way I only have to make Rachel what do [Music] you every other student perspective but I know I I don't think people are really going to notice the difference if we have like one extra day of school cuz almost last day anyways we don't really do I'm not to say we don't do much but it up finishing the lessons you're maybe taking a test but you're supposed to have the lesson plant finished by then anyways so I don't know that being in school either would be that it would either be annoying to be in school or it would be wouldn't be that much of a difference because

087you just be in school and you would really be getting time learning in front of the future is the last day of school for everyone's still going to be the same like even the extra I mean be the only thing that I think of is like I know there's some people that like have to go back with their parents if they like have like SP custody or like have a trip planed or something like right after school and like they kind of like to have that plan or they have like tickets that's the only thing I could think of would like option two would run into that because it would extend the school year for two days students in staff so here's how I look at it it's still winter so I kind of look

088at this like option two is a contingency in case we and I want every instructional minute we can have I want every instruction sorry want every instructional minute learing up information discussion beond yeah um we have a budget committee application and I had the pleasure of meeting with Mark individually he's fantastic Works ATU very involved parents of some students in our district and um very interested in serving so we will um hopefully be interviewing Denise have you had course with him yet or um okay I I let him know that the way things would go so um if you just want to make sure he knows yep to be here okay uh how we do we need to recess you should let everybody go we're do quick [Music] five okay back our first item action

089item is the S so local service plan yeah this is every year this time of year we um present this to the board and we we discussed it a little bit um last time but I was willing to entertain uh any questions Scot beverage superintendent of here as well uh appreciate you being here thank you sorry the door was locked I just got your text about door stuck out there you don't know and we wonder why these are not all but yeah entertain any questions this is um virtually um not much changes from last year but uh represents kind of what the districts have have shared okay any questions did I know Don had some questions um I did you guys answer a lot I'm looking for to ask which ones I feel like I

090should stay that they were bad just that why don't we do we give you let's let's do a motion and um let's see if we have a mo and then we can we can oh yeah discussion can be part of questions go ahead yeah I move to approve the ESD 2526 service plan and S a comprehensive support plan as presented I'll second thank you Rick thank you Rebecca okay discussion more questions so I'll go first I guess so one one is like the out this is like an outside Off the Wall question that Brent kind of answered but sharing staff like I know that we have challenges for like uh theater classes sometimes or music and stuff and getting someone to do just one or two classes is really a challenge because you know it's

091usually during the day and who wants to you know work from like 1 to three and so I'm wondering if that has been this a um discussion throughout the superintendent and the schools about how to think outside this box especially if we're going to have funding challenges how some of the smaller districts can still give um some classes and instruction that we want to but with the health so I was just wondering if that was Brent kind of said that it was it was a little bit sounded easier than it was but I was wondering if there was any options or discussion about that um I would say there hasn't been discussion about those particular um areas but the idea sounds fantastic as long as there's enough enough districts that are interested in doing a

092shared model it's really something that we do already right with Sops PS psychologists um and even librarian Services right so um I think it's a great idea and we could sure take it to the superintendent and see if interested with other districts in any sh positions it's easy for us I think the time's right too because people are in budget crisis too and looking if they can you know help um consolidate some funds that could that could be something that could be the challenge would be we all have to calendars and B scheduled and Club you know or especially at the high school level but um again anything is possible and I think it'd be a great discussion to bring up for superintendent to say hey here's here's our challenge does anybody else out a

093challeng this Challenge and do we want to try to create some solutions yeah it might have to be a few people working halim so they can travel from place to place we' done like that I mean even if it was like a half FTE in in the spring like in the fall semester it was at one school and for that production and then in the spring it was at another school for that production so you could still have some continuity but it but it would be instead of trying to balance schedules if you did by semester you could still offer it that and get the concentration of the practice and then performance time absolutely I think we have Smart superintendent and that they could figure out a way to make it [Laughter] work you get

094tired it's me but question I have more but I do it um in the service plan to support service stability and quality each district agrees to a minimum of 30% of the district allocations available to ESC Services I guess I would like a little bit more information of what that means and like like yeah could you explain a little bit more I was kind of confused I read it twice in fact I give you thect back in think about 17 18 when we buil more of this local service plan a lot of conversation about school district participation not being me of and so I'm building the model one of the things that Collective Le group decided would be if you're participating with services with the ESD there's a threshold that shows participation and the number

09530% was picked for Phoenix toown school district and we actually saw this with every school district once we s on this or of the business model for the local service plan District participation actually increased and it had to do I think with choice so by letting districts choose in moving a bit away from the cor model participation increase so Phoenix Town School District I think actually utilizes about 50 55% um of the state fund allocation that is set aside to expend services you're far away from the 30% and that's not even counting the additional GRS and contracts that they through the student sucess act or um I think library and Serv are actually outside of that as well it's a separate little Contra service there's other value added on top of the services you're using

096and then the rest is distributed as what we call Cash Services U that pass your District to use otherwise thank you no that was great because I read it twice trying to get my head WRA around it the percentages in terms of dollars not necessarily like prr specific Services it it is exactly so each service has a gr or a cost that is the actual cost so we only charge the actual cost in school districts by the end of the school year we're able to determine our actual cost other estimates throughout the year by the end of the year we do this this uh calculation of called to actual and then the actual costs are charged against um the the allocation and then the balance is disted we actually do an estimated balance halfway through

097the year and that's about to happen so we'll get a portion of the cash those Services shortly okay just one question I have just with with the prevalence of artificial intelligence and specifically generative AI if that's come up in the circles um of because I think there's a real opportunity for the ESD to kind of be a bridge um in that realm for districts and in a way that maybe a district can't take it on their own but that could be a function um so just curious s related to this specific plan but if that's come up and great question I appreciate it um so we uh we as esds of we had a collective of Portland area that launched in inial AI conference and we actually I be Happ theed representatives to each of

098the counties so we serve primarily Three Counties from districts and they went up and then those folks came back and inform formed the committee and then we've launched our own uh conference and support we've always had a tech C for instructional technology and so now the focus is a great awesome very cool okay any other questions I have one question one more question and one more comment and the question really isn't for Scott I was just wondering I appreciate all the feedback our dist is gave you guys a lot of feedback you guys have really done a great job at the feedback and I'm wondering like if a lot of boards there seems like there's a lot of Gap in boards in our region and I'm wondering if that's something that your board has talked

099about and about collaborating more with boards I know you guys help host the fall regionals but I was wondering if there were if you've heard of any talk where um that might be an interest of you of your staff or your board where there would be more collaboration with board members to get input but um maybe on the ESD or just Regional items um I think I heard two things I just want to use some active listening to make sure I heard what you said I think you're saying would the ESD be interested in specifically the board and maybe use getting feedback from boards on EST services and also maybe even coordinating so and collaborating between boards that could uh increase um outcomes for students across the school districts in the region and I think

100it's a great idea and I know your role on osba and I'd love to talk to you more about that and connect you to our board and I think it'd be a great thing to expore okay thank you that was it I'm done okay any other discussion I have um how much does um I guess two questions how much does ESD support um smaller districts that struggle with um reporting do is we we hear that as a barrier to additional mandates or additional um reporting requirements and the amount of time that takes staff in a smaller District I mean we can always use our outlier Pinehurst as as an example of additional so is that something that ESD supports is support for the smaller districts with yeah it's another excellent question and it's right on

101Target and in our Student Success Act support plan one of the things we provide is specifically technical assistance to smaller districts to handle the reporting burdens and so there's specific funding that we receive and then we have a quadre of Specialists that we bring in and um and they work specifically to help with integrated guidance reporting etc etc so exactly the multitude small districts and that's that's a a service that we can provide um to anybody but it's predominantly funded uh very specifically for that we can provide it in other ways through through different funding mechanisms but we do receive fun for the small for them so I just recently um learned about C I'm gonna probably get the acronym wrong crdc reporting is that the federal data reporting I'm sorry can you say that

102the C did I say it wrong I yes the crdc report pring over here civil rights data collection right so is that another um form of reporting that you support smaller districts I believe that the I got real specific didn't I I I think that we will help districts with any reporting I believe that the when we when this was formulated it was more around some of the other ined reporting areas like integrated guidance but yes we do the CRC I think we just turned that in recently if I remember I just had to ours for our school so that's why I was like wow it gave a different perspective on data collection and reporting that I've heard for some years sitting on this board but it gave me a deeper appreciation for what that

103actually means um with um school can you just um with school districts Don and and others you know we advocate for increased funding at the um legislative level and you have budget as well and you look at shortages in special education funding in your District I've heard you call a district of Specialists so how does serving the amount of means in special education correlate with the amount of funding that you receive are you under I guess the Capal of 11% as well or how how does that funding impact how you serve students through districts yeah I uh I'll answer this and then tell me if I'm On Target so right now I think you're hearing in the legislature proposals that there might be an increase or elimination of the cap to special education that's currently

104capped 11% and what would that do to state school funding likely there would need to be some additional funding that would be contributed because it will affect the weighted model we don't receive funding per student in that weighted way what we receive is about four or 4 and a half% of the the uh State School fund allocation uh in the region that we serve um but it's it's it's so in a way we we get it indirectly for all of the students in the region right now that count as about 48,000 students used to be about 52,000 students and you know that there's been some decline in student enrollment um actually in our region while there's less students we actually a higher percentage in the state students but also so um to that do does

105um ESD um I guess I'll use equity as the word distribute the resources to districts who have a higher percentage of special ed students so there's a district at 19% Phoenix talent is at 177% does it equ does spread the money in a way I didn't have these before but Don it's St um so on page I think it's page nine of the local service plan you'll see the or business model really fits on about one page and it defines it the way that the allocation 90% of the state school fund allocation that we receive is is um U put into allocations to the school district based on last year's admr okay it's not admw so the reason why is historically that number was chosen because it tends to be more static and it's more

106predictable for districts on a year-by-year basis it could be admw it makes no difference to the ESD we don't keep more or less money either way all of the money uh through the local service plan by Statute 90% goes to services or cash to school district so that was just what uh districts agreed upon at one point in time and what we agreed upon back in 2017 and 18 that could change it would just take all the districts or the the right number of districts that vote on the LSP according to statute to change that um but no it is not currently distributed by EMW is distributed by and we are a district that takes advantage of the technical assistance too I know we have integrated guidance support from the es so not just FBS

107[Music] finders that as all right ready questions vote I just read it thank you for taking our feedback we really felt heard and and really appreciate um the consideration so thank you and I think that continues to and the more I learn and serve on School Board and I think about that time that pivot that you made in 1718 that was a big that was a big deal and I don't think I really even understood what a big deal it was at the time and so um really set up a nice foundation for um what else canc do to support school districts also the recent survey that Denise sent out about hearing from boards too um was appreciate survey at the end of every year where we seek the input from school districts on satisfaction

108Services really excited by those results do this year thanks well I think this might it could just be the first year that I noticed that Schoolboard input just maybe first year I Schoolboard input gu paying attention more sorry okay Rebecca yeah Nancy yes Sarah yes Don Yes Rick yes PA yes I vote Yes passes and we have a little special something this is actually Scott's last time [Music] doing after 30 plus years in education and 10 years as the ESD superintendent um he's announced his retirement at the end of this school year so we wanted to thank you for your years of service to our kids and the public Ed and and we have for you here so absolutely Scott's always been uh willing to come and share and answer questions and um you supported

109our superintendence and uh he's uh served 30 plus plus plus plus years uh in education and a decade as a superintendent and so this is just our appreciation for all you've done and uh and enjoyed talking to you over the years and just uh um wish you well in retirement the longest coffee break ever I love that thank you very much I not sure what we were going to do with that if it didn't Happ than you all right textbook health education curriculum adoption this is what got Tiffany out of bed today do I have a motion I move to adopt the health education curriculum has presented I second that don't back I think you Nancy discussion so I had no Tiffy was great I went down I spent an hour in district office looking

110at the curriculum um it just was a a quick thing um and I and one of the things I want one of the questions I did ask and I thought that it would be relevant for the board and for public record is Tiffany and I had a discussion when my kids were in the school they the teachers would say this is our health curriculum and they would send out information and Tiffany assured me that that was still happening and that it's open for parents to have discussion with their kids and I really when I was going through the curriculum for example I didn't know that fourth grade was the year you should talk about baby and I thought that was awfully young and I talked to Tiffany and she said the youngest kid with a

111bit pin was second grade and then I did an AI search and asked AI when you should talk about baby and we're doing it right about time but that's something that I think some parents may not know so I think it's important to talk to the teacher so you know because I mean the kids are around this stuff and if you're a parent that isn't realizing that that's a conversation that need sorry Michael everything's starting early but I think it's important and I think a lot of that when I was going through the workb books and stuff that was sent home um I think it's really important a lot of that stuff also was talked about relevant for families about getting along with your siblings getting along with your peers and so I think it's

112really important to have that collaboration between the teachers and the parents so that I think it would benefit the kids that was the one the second one what was the second can I add to that one yes please K our great body shop is what we use now so the plan is to pre-order for the seven years month so the pr comes in like these newsletter things and we'll have enough in English in Spanish for every kid and they'll bring them home them and so there's like information on the back of how family can like expand the topics of health education so these are really nice to have especially with the younger ones who might not go home and say hey we have to talk about handy workers home and and do I understand that

113they'll update it each year and we'll order it a new each year and so because the one I was looking at the dates when you see it on paper it's striking who knows what'll exist seven years from now or five even five years from now so so we won't be pre-ordering for the whole seven years it would be kind of as we we'll pay up rent right and they'll each month ship out the new one but um K will be updated if there's like Law changes or different things the great body shop has been really nice about that yeah so each month we'll get the new batch but the sken sequence will stay the same that the board of the high school however like it's good old fashion hardback textbooks that we'll be ordering um

114but there's an online version and so if things need to be updated like you know the science changes and there's new information need to cover that will be available to the students textbooks will be on our clever account and it'll be online in features with the but the books are going to be the books for seven years okay yeah Don I I love how you ask these questions because I think it's important so I hope that you don't apologize they're great but I love this response from Tiffany because I think the main point of this is having conversations with their kiddos about all kinds of things people get really scared to have simple conversations and I can understand that sometimes we don't know how to have those conversations maybe no one has ever talk to

115us maybe some topics feel really taboo or jty or you know what fill in the blank but we want to encourage kiddos to be lifelong learners and we want to support kiddos with facts and it's not intended to be scary it's intended to be conversation starter so I'm really grateful that we continue to have information and as much as we might want to be like no we don't want our kids we want to keep them in a bubble and that's very sweet and I get that um Kos are also we're living in a s that constantly is changing that constantly brings really sad terrible things to the Forefront and we want to Shield kids but we also want to empower them by having evidence-based conversations we want to ensure that kiddos are able to ask

116questions and just engage in dialogue especially with their parents or their caregivers because we know that we have a lot of kiddos that live in all kinds of really beautiful family Dynamics so I'm glad that you asked that question books talk about the family Dynamics yes and it changes I mean sometimes people get really worried when you call parents anything other than parents but I didn't live with my mom I I lived with my sisters so they weren't my parents and there's a lot of again family dynamics that it isn't necessarily shameful or bad or anything we have so many beautiful kids that live in foster homes and they are that family right for that time or grandparents so again our world continues to change and I'm glad that there's some tools to facilitate conversations

117yeah sounds so one of the questions I was GNA ask was about just implementation particularly k through eight it sounds like we're just sort of renewing what we've already been using so there's not going to be extensive new training that staff needs to do or anything like that okay it's the same that we've been using we'll do differently is currently offices order the materials in the fall for the year and we'll order it from the district level and just have them go to the school so I think it'll be more streamlined we will purchase some training just because usually comes with that like full packaging um for August really but it's the same thing we've been using for many years High School will take a little more preparation you need to take one test and

118make it into two classes and plenty of material on two grade levels but we'll give time to the health teachers to kind what grade great I only have one more thing to say um and this is this again I was a little frustrated not with this District but that the state only gave us one choice and that a lot of the times the parents when they see curriculum they think oh that board chose that curriculum and we did but then our choices are either have outdated ccul which is not great for kids especially 7 years old and they're trying trying to like go into that maybe a health career or something and they be behind or choose the one curriculum choice you have so I just wanted to say thank you so much for your

119time Tiffany but I am still a little bit frustrated with the state I if if the board chooses we can also do an independent adoption but that would mean kind of picking and choosing and something with help is there's a lot of sensitive information and so you know when I approached that with Administration all the building administrators it was feeling more comfortable to have a package that align with the state standards for it just just because health is like something maybe different teachers might have different selections of Andis but there was only one that me true and that takes a lot of time from admin that they could be doing way other things with so I would not want to do that just wanted to say I'm glad to hear too that there's won't be

120maybe as much um training needed to implement that this because that was my concern is it something that potentially we could push off a year if we wanted to dig a little bit deeper into strengthening our reading and math this is something that you know where is the time balance if if we take another year with the curriculum that we have versus looking at investing in um a professional development time for another curriculum when we still have new English new math and a fairly new science curriculum so um just looking at change she Chang mind she just probably offered perspect and I think that that I love that's part of the reason why I love that you're asking these questions because I think we have perspectives based on a multitude of reasons and it's great

121to be able to have those questions and get more clarity on how we make decisions uh curriculum love it you're bringing the Unseen scene I had a chance to got it CP weeks ago um okay Rebecca yes Nancy yes Sarah yes Don Yes Rick yes PA yes I yes approved uh next is for policy AC non-discrimination and civil rights I have a motion I move to approve board policy AC NIS nation and civil rights as presented second okay discussion Rebecca yes Nancy yes Sarah yes Don Yes Rick yes hly yes I vote Yes gbn a a j h FF I move to approve changes to board policy gbn A- JH FF suspected sexual conduct with students and Reporting requirements as presented I'll second that thank you Sarah thank you Don discussion Becca yes Nancy yes

122Sarah yes Don Yes Rick yes pae yes I vote Yes L see gcaa un Mo to approve changes to board policy gcaa standards for competent and ethical performance of Oregon Educators ads percentage second thank you Paulie thank you discussion Rebecca yes Nancy yes Sarah yes Don Yes Rick yes Paulie yes I vote Yes JH FF the same as K4 that's it's um sections the ones that start with G is like sta one sta one students so that's why the beginning letter is the section in the policy B do changes yeah that's right to for policy jhf DB NAA suspect suspected sexual conduct of students in reporting requirements as presented I'll second thank you Rebecca thank you Sarah discussion Rebecca yes Nancy yes Sarah yes Don yes rck yes ol yes how about yes next meeting's

123agenda is there for your perusal um Phoenix High School March 6 we'll have our executive session meeting with Mr Barry how we feeling about five o'clock start oh for the oh what we got time [Music] so do I hear 4:30 we need to do 4:30 hard okay the tough part is CP before the I think we'll I think we'll be okay I think we'll have to make it I have thought that we were doing ptaa Anda Association updates once a month sorry Association updates were we doing those we were I thought we were alternating one was one week and one was another so that there wasn't one at every meeting and that they they each had the opportunity but I didn't think we were doing every meeting we had the opportunity tonight can you go

124back and check the notes on I think supposed to do I think that's right I think it's second I think it's once a month yeah I think that's what we communicate this discussion because they' already out C who was going to show up oh maybe I'll go back and I have notes on it I was thinking it was I think you're right yeah I need to check I think what we decided was to right okay so committee updates for the first of mon financial report was the meting I think we talked about it I think she right we had already um did we have student reps was that supposed to be before dep positive we had talked about it but I don't know we we we move discuss after not what we wanted last year

125wasn't it that you guys didn't want to go after know the um public comments oh it about to be the admin to leave before we went over these things because we said a lot of important things that was information yeah and we moved that so I'm pretty sure we did what we talked about okay so you're okay with the the student reports being after accentuate positive yeah I think it's better to have it before just in those can be heavy sometimes and then it's like oh let me talk that's right thank you like