2025-07-22 Board of Education Regular Meeting

001All right, let's get started. Uh, this public regular meeting of the board of education for July 2022, 2025 is called to order. All items being considered this evening are posted on PPS website under the board and meetings tab. This meeting is being streamed live on PPS TV services website and on channel 28 and will be replayed in throughout the next two two weeks. Please check the district website for replay times. Uh, good evening. Welcome. Thank you all for being here for the first board meeting of the 202526 school year. I would like to welcome our sorry I just cut you off. Um I would like to welcome our uh brand new three and a half brand new board members. Uh a half first a new um half new um director Michelle Chase Miller, director Stephanie

002Englesman, director V Virginia Lefort, student representative RTorto uh and before we get started, oh yeah, [Applause] so excited. I'm sure they're more nervous. All right. Uh just before we begin, just share a few housekeeping reminders. Uh we ask everyone here, please remember to treat each other with respect. Uh we're excited that all of you have taken your time out of your day to care about public education, whether you're here to testify or observe. Uh if you have a I don't see any signs. Um just keep the aisles clear, don't trip, and also just generally be mic. Thank you. Uh, first up on tonight's agenda is the election of board leadership. In May of 2021 2021, the board adopted a process by which board members could be considered for board leadership positions. The resolution states that

003in order to be considered for leadership position, board members must notify the board manager in writing by June 1st if they plan to run for board leadership in the July election. At the last meeting in June, both vice chair depass and I indicated that we would like to continue in our roles as vice chair and chair respectively. There were no other submissions. So next, do we have a resolution to consider the election of uh me, Director Wong, and as board chairperson? Do I have a motion? >> So moved. >> Okay. >> Second. >> Awesome. So, we have a motion and second to adopt resolution 7136, election of board chair. So, any board discussion? >> No, I'll just say that I'm um happy that you're stepping up again because especially because you've done this the last

004year and you understand uh what's involved and the time commitment and I just appreciate you as a colleague and um looking forward to working with you this year. >> Thank you, Mr. Rash. Is there any public comment? public. No. >> All right. The board will now vote on 7136 election of board chair. All in favor, please indicate by saying yes. >> Yes. Yes. >> All opposed. Student representative RTO. >> Yes. >> Thank you. Absentions. Resolution 7136 is approved by a vote of 7 to zero with student representative RTO unofficially voting yes. Uh I just want to say thank you all for entrusting me in this this role. I don't take it lightly. Um my priority this year is to make sure that we uh as a chair uh facilitate this board to be as effective

005as possible in achieving our our goals and and I really take that seriously. So thank you all for your support. All right. Next up we have the resolution to consider the election of Director Michelle to pass as board vice chair. Do I have a motion and a second to adopt resolution 7137 election of a board vice chair person? >> So moved. >> Second. >> Thank you. We have director split moves and director Sullivan seconds. Any board discussion? I would also say um thank you for stepping up in this role. Again, I think uh being the most experienced board member uh in >> you say oldest also >> almost the oldest. >> Uh yeah. Well, you don't have to be the most old oldest to be the most experienced. Uh having been on the board for

006the longest. I think I've been um really grateful and also really benefited from a lot of your wisdom and I really appreciate it. So, thank you. >> Uh Miss Brasha, any public comment? >> No. The board will now vote on resolution 7137, election of the board vice chair. All in favor, please indicate by saying yes. >> Yes. All opposed. Student representative RTOR. >> Yes. >> Abstensions. Thank you. Resolution 7137 is approved by a vote of 7 to zero with student representative RTO unofficially voting yes. Thank you. >> Yay. We did it. All right. First order done. Um, next up we have the superintendence report. Dr. Armstrong, would you like to take it away? >> Absolutely. Thank you. Good evening. We'll be pulling that up on the uh screen here soon. All right. Well, I too

007want to start off by saying um congratulations to Oh, sorry. Jumping ahead, congratulations to our new school board members. I asked for some words from the field that describes uh each of you and what you may bring to the board. And so uh some of the things that I've heard was uh Michelle Chase Miller. Uh things that come to mind is inclusive education and community collaboration. So we're excited about that. Um also Stephanie Inglesman just strategic and um strong support to academic excellence. So that's exciting. Uh Virginia Leaffort forwardthinking mindset grounded in family and community. And um of course our Christy Split who you know I understand that you're six months in but starting off officially a school year. What we know to be true about you is lifelong advocate of all things Portland public

008schools and we know that not only now in this journey but uh in the future and of course our student representative Ian Rtorto uh just that critical dedication to elevating student voice and lifting it in all the ways um that we needed. So I just wanted to again say welcome, thank you. We see you all. We are so looking forward to your leadership. And then on a note, I was listening today and it's like the mom takeover. And I was reflecting on the fact that I was hired just um what 13 months ago by a male majority board and it has now flipped to a female majority board. And so as a female superintendent, it is inspiring to see so many women in leadership wanting to uh lead us into a new era. So, thank

009you. Okay, next I just want to give a quick little highlight um on summer acceleration academy. So, as you know, it's it's off in enrolling for this month of July. It's exciting that we're holding the four weeks of learning in all air conditioned schools across the district. And I just really want to lift up the teams who have worked really hard to bring this um learning forward for our community, for our students, and just on behalf of student learning. And so just acknowledging that. And for all of those who sent their students or are sending their students to this summer academy, we say thank you. We know that evidence has shown that it pays off in the long run. So um thank you and just acknowledgement to to that group. Leap in uh to sixth

010grade. So I was excited to be joined uh by a few of you at the event at um Oley Green just um was that last week or earlier this week? I don't know. All the days last week, right? Yes. I feel summer is like one big day for me. Um but uh super excited. Thank you all for um supporting those of you who were able to attend. This was a partnership with the Blosser Center for Dyslexia. And so we really value our community partners and you'll hear more of a summer learning report with data attached in the fall, but I just wanted to take the opportunity to lift up some of our leap into program. So that's leap into sixth grade. We also had leap into ninth grade. So just super excited to again offer

011two weeks of learning to our students who are transitioning to high school and they have the opportunity to participate in hands-on programming um related to CTE college and career career technical education as well as some financial planning and uh they were able to apply their learning to complete their green city project with teammates in their class and so I'm super excited about that. The other bit of news that we have is that we are transitioning to parent square. You probably have seen that notification for those of you who are um parents in the system. It has been a um a communication that we've pushed out to all. but know that we're transitioning to a system that will allow us to be uh more inclusive and able to support instant language transition with over a hundred

012different languages. We're super excited about that. Over the next four weeks, there'll be an onboarding process um for schools and and those who are users to understand. So, this is a transition from Remind to Parent Square. And so, just want you all to know that. And of course, in all transitions, it's it's always tough to move away from what's familiar. Um, but we do believe that this is a more responsive product that meets our needs. And so, uh, we're going to we're going to walk with Parent Square and and we will be there to support in all the ways that is needed. So, um, just super excited to talk about that. Next up, just um want to lift up that our high schoolers showed up and and showed out in the summer. We Grant baseball

013made history reaching the OSAA uh state finals and so super excited about that. Um it they were they took home second place, but it was the first time since 1958 that they were involved in a um state championship. Also, Lincoln track and field dominated and both the girls and boys won Oregon 6A state championship. So, super excited about that. Kaitton Loftton, a freshman from Lincoln, is now the OSAA tennis state champion. So, super excited about that. We have to listen, legacies are made in Portland, right? And this is further evidence of it. Uh Roosevelt Roosevelt softball brought home the PIL league championship. Um providing the Lady Ruff Rider, proving that Lady Ruff Riders are uh a force to be reckoned with. So excited about that. And then lastly in golf, Cleveland girls went undefeated for

014the sixth straight season. >> How exciting is that? They clenched another PIL league title while Ida B. bells held on firmly to second place um at districts. So, super excited about those things. As you know, always uh we're lifting literacy and I have a uh a short video to play on all the ways that we're doing that. I think it cues up automatically. >> Now that he is big, he has a big job to do. Geodess are a collection of breathable books. They align with our foundations curriculum which is our foundational skills um phonics program and they also align to the wit and wisdom curriculum which is our core ELA content knowledge building. The connection between foundations our foundational skills and witten wisdom is just like a beautiful connection. Um, students are able to practice

015and apply what they're learning in phonics to actual text. Students will read um the four books in the set and once they finish that set in the classroom, they get to take home the black and white um my geodess copy and keep for their at home library and to read with their families. [Music] As always, you can follow all the great work that's happening in our schools on our various social channels, which I'm navigating to Facebook, Instagram, LinkedIn, and let's see. I was talking slow enough that the slides will keep up with me, but there we are. Follow along. you will continue to hear and and see stories of our students excelling and rising and I just appreciate you all being in this work with me. Thank you. >> All right. Thank you, Dr. Armstrong.

016Uh next up, we have the uh student representatives report. Student representative, do you have a report or have uh something you like to share? >> Yes, I do. So, usually, you know, this is uh focused on like what we're doing in district student council. Um, but uh I'd like to take this time um to share a story. Now, as many of you heard um during my during my speech that I gave when I was getting sworn in, uh Title 9 is an issue that's very near and dear to my heart. Um so, this story um takes place uh at Auckley Green when I was in middle school. A a large many and many of you already know this story. a large group of girls um uh reported a a uh made a flurry of reports

017uh against a large group of uh of men at their school. They were told um first and foremost that their confidentiality would be assured and the people that they accused were called into the office while they were still there. Mhm. >> The one of the main uh it hurts me to see these situations play out across our schools as it as I see students in real time have their trust erode in the system. The the kids that I there is a and I'm sure you all know this there's a general sentiment in in you know children that reporting does nothing. You know that there's no use getting help because it won't change anything. And I think that that's something that we that we that we do need to fix that. That is and that is

018a huge component of how of of of how students think of PPS as an organization and how they feel about their school and how they feel about the district. You know, they should feel like they can get justice when something happens. Um so again, there's a lot of solutions, all of which, you know, I intend to uh focus on a lot um in this coming year. Um, but that's about it for today. >> I I want to just say thank you for bringing that forward and um I take it really seriously when I hear something like that. Um I also take it with a grain of salt because you know over time uh things can get stretched but um I really appreciate it. I if there's anything I can do to help you um investigate

019or you know gather data around this, I think that's something if if it is indeed true that we want to um definitely address. We we need to be able to um people need to be able to safely complain and not fear retaliation. >> For clarification, this this story is is quite this is from when I was in middle school. So this is an old story. This is not an an attack on the people that are currently there. >> Yes. No, I understand. But it's also wasn't like 20 years ago, you know. Yes, absolutely. it was four or five years ago or whatever. Um so anyway, I just wanted to thank you. My main message is thank you for bringing it forward. We have to believe people that um make complaints and we have to assure

020that their complaints are confidential and taken seriously. >> Great. Thank you uh student representative to that. Um I think the focus is going to be very effective this year. So thank you for that. Uh, next up we have public comment. Um, Miss Brasha, do we have people sign up for public comment? Student and adult. >> Yes, >> adult. >> All right. So, let's start with general public comment. First, we'll start off with our student comments. Uh, before we begin, just kind of want to review the guidelines for public comment. Uh, first, the board really thanks you for taking the time to attend this meeting. Um, and providing your comments. Public input, especially from our students, really helps improve and inform our work. Uh we look forward to hearing from you. Um our board may office

021may follow up on board related issues raised during public testimony. We request that complaints about individual employees be directed to the superintendent's office as a personnel member uh matter. I will also remind PPS staff who are giving public comment that they may not provide testimony about students that could violate confidentiality protections under furpa. This includes any identifiable potentially identifiable um details such as um school community direct or indirect linkages, grade, special education or other status. For materials that you like the board to receive, please hand them over to Miss Bradshaw and she will distribute them for us. Uh if you have any other additional materials items you would like to provide uh to the board or superintendent, we ask that you email them to public comment all one word at pps.net. Um when you begin

022your comment uh clearly state your name, spell your last name. You'll have three minutes to speak. When the yellow light goes off, that means you have 30 seconds to wrap up your comments. All right, let's call up our first student. Do you want me to call them all at the same time? >> Sure. Okay. Nema, Michael, and Aaron. >> Thank you for being here today. >> Thank you. >> Whenever you're ready, you may start or whoever wants to start first and then the green light will go on. Good evening, chair and board members. My name is Aaron. Uh I am an 11th grader at Jefferson High School. I'm here with Nema to share something big happening in our community that we think lines up with PPS's goals around equity and great education. On Friday, October

02310th, we're hosting the 16th annual Teaching with Purpose Conference at Vincent High School. This year's theme is advancing mental health, economic, and techn and technology literacies through a community school model. And we're expecting over 700 educators from around the region. What makes this different is that it's not just adults talking about students. Student voice is at the center. We're leading workshops, guiding community sessions, and helping shape what real community-based education should look like. Superintendent Armstrong is our keynote speaker and we'd love to see more of you there joining the conversation around transformational education. Hi everyone, I'm Nema, a 10th grader at Jefferson High School, and I'm thrilled about the Teaching Purpose Conference. It's exciting how this event connects classrooms learning to the real world, focusing on areas that truly matter to us: mental health, economic

024knowledge, and technology skills. We'll hear from amazing leaders like Black Sam about Oregon's economy, participate in trauma-informed workshops from the UO Balmer Institute, and engaged in discussions led by students on crucial topics like housing, justice, and community empowerment. This conference reflects the Albina community's vision for restoration, emphasizing that education should uplift not just individuals, but entire communities. As board members, your decisions impact thousands of students, and we invite you to join us on October 10th to see education through our eyes. Let's work together to create a vision for what Portland Public Schools can become. Thank you for your support. >> Thank you. Could you share >> one more time date, location, and time just so everyone's clear. And >> yeah, we have October 10th. It's a Friday, and it's going to be at Benson High

025School. >> And what time does it start? >> It starts at 10. >> 10. Thank you. I appreciate it. >> It's in my calendar already. >> Yes. >> All righty. >> I just want to double down. Thank you students for for being here. I just want to double down. Super excited to be one of the keynote speakers. We will also have our uh PAT president who will be there speaking about community schools. Um October 10th is an inservice state inservice day so educators can select into learning opportunities. So, it's not a scheduled uh work day for our staff. And so, I do really hope that uh you all come by. It's like they said, the 16th annual. So, there's been lots of learning in community put on by teaching with purpose. And so, thank you

026all for being here. And I I do hope that you all are are able to attend. >> All right. there. Do we have any other um public comment? Regular public comment. >> We do. We have Samuel Records. >> Good evening members of the board, superintendent, and fellow community members. Um, I am a My name is Samuel Records. I am a former PPS graduate and I'm here tonight to respectfully propose the formation of a PPS board subcommittee focused on dyslexia and literacy equity. We know that dyslexia affects one in five people is the equivalent to 20% of the population. my math is correct on that. Um, many go unsupported slashmisunderstood, especially students of color and English language learners and those in underresourced schools. This isn't just about reading. It's more about access, opportunity, and long-term outcomes

027across every subject. Um, that's why I believe it's important to form a subcommittee focused specifically on dyslexia. This subcommittee could work collaboratively with students, families, and community experts to review current practices and gaps, develop goals for universal screening and equitable interventions, and make recommendations for board level policy and resource alignment. Um and then the actual overview is consists of more conduct conduct uh conducting a district-wide audit of dyslexia screening, identification, intervention, and teaching teacher training practices. and then assessing equity in access to evidence-based reading instruction and accommodations across schools. Reviewing compliance with Oregon's early literacy and dyslexia laws. Developing board level recommendations to ensure PPS becomes a leader in structured literacy, early identification, and inclusive education. Thank you for your time. >> Thank you, Sam. >> Yeah, thank you. Sam's an MLC alum um and

028a friend. >> Thanks, Sam. I we sometimes comment back. I just want to say thank you. One thing that I recently learned about was, you know, there's a lot of chatter about science of reading and like changing reading instruction um from how it's been in recent decades. And it turns out that it's exactly the type of reading instruction that benefits kids with dyslexia. So, we're actually doing some really cool things indirectly, too. And so I feel like the audit would be such a great idea to really make sure that as we're incorporating these policies that do work better for dyslexic kids to make sure that we're not just taking it for granted that they're also getting what they need. So I just wanted to say thank you and um express interest in further conversation about

029your idea. Thanks Sam. >> Great. Thank you especially for bringing this to light again and really appreciate it. Um, do we have any uh of our union partners signed up? Oh, that's what I thought. All right. Um, right. Next up, we have the resolution to establish standing um board committees for the 202526 school year. Uh, I want to note that there's a revision in the resolution posted in board book. Uh we changed the name of facilities committee to facilities improvement and oversight committee. Uh I believe um this more is a better description of the work ahead in this committee. Uh before we make a motion uh for this resolution to put on uh to put on the table uh I just kind of want to reaffirm the role of committees. Committees play an important role.

030It's where we have deep dives into u big topics, discussions, explore uh committees also ensure help us ensure that our work is focused um informed and aligned with our priorities. Um at the same time uh the committee work does not and again this is just a general reminder because you know first first board meeting of the the year um decisions aren't made in committees. What the role of the committee is to produce recommendations for the full board because only as a full board are we supposed to be making uh decisions um later tonight uh we'll have the opportunity to review a draft work plan too with the goal uh again this is it's very draft the draft is there to help start discussion it is up to us to create the work plan um to

031get a kind of shared understanding of the areas that we want to prioritize and and focus our work and develop a kind of a clear path forward. Uh it is my hope that the work of each committee uh will help support and and and work towards that plan. Um do I have a motion and a second to adopt resolution 7138 resolution to establish the port and public school standing committee for the 202526 school year. >> So moved. >> I'll second. >> Thank you. We have director Deass moves and uh director Englesman seconds. Um is there any board discussion? >> I'll go first. If you guys haven't the new new people I like to go first. I don't know. It just sort of happens now. It's the only child in me. Um I do I do

032have a brother who's 18 years younger, but I'm still kind of an only child. Um and a step brother, too. Uh, but I just really wanted to quickly say that um I think committees um are such a great way for us to have those deep dive conversations like you said and really bring things here um knowing that they've been discussed and vetted and we've had the public comment and the public engagement that we need to have and I think it can help us to make our board meetings more efficient um to have standing committees that regularly meet and are fully functioning and aligned with our work plan. And I'm really deeply committed. I'm not I'm not a chair of a committee, but really deeply committed to supporting the chairs um and working together to make

033sure that those committees um really are the places where we are developing policy instead of sitting here and developing policy at 10:30 p.m. on a Tuesday night. So, um looking forward to um to this sort of turning the page and and starting fresh with new committees and new leadership and here to help Thank you for saying that so much more eloquently than I I even hinted at. So, I agree 100%. Any other board discussion? >> Is there any public comment? >> No. >> All right. The board will now vote on resolution 7138, resolution to establish support and public school standing committees for the 202526 school year. All in favor, please indicate by saying yes. >> Yes. Yes. >> Yes. All opposed. Uh, student representative RTOR. >> Yes. >> Abstensions. Resolution 713 is approved by a

034vote of 7 to zero with student representative RTO unofficially voting yes. Thank you all and I'm excited to see what you all do in these committees. All right. Next up, we have the budget update. Uh, Dr. Armstrong, would you like to introduce this? >> Absolutely. Thank you. And I know some of you have heard me say this and I I want to express this again as we begin to embark on the start of uh school. This is the first time in about five years that we have had a full financial leadership team starting the school year. I will always comment that um recruiting Michelle away from Hillsboro Hillsboro School District to lead as chief financial officer was um absolutely an exceptional and wonderful thing that happened to us. She's a core hire, a key hire.

035And so we've just been so thankful that she was able to in her short time pull together a um financial leadership team that we haven't had in place for quite some time. So I suspect that the um continuity and um the expectation that you all have around budget will be met year after year. Uh the other thing that I will say is what is important about that is that we know that we have another challenging fiscal year ahead of us and having uh strong leadership consistent leadership leadership that is uh in place will be absolutely uh exceptional important and significant for us. And so here to provide an update on um the budgetary impacts from this year's legislative session and financial reporting is chief financial officer Michelle Morrison. >> Thank you Dr. Armstrong and thank

036you all for your time tonight. This will be a fairly brief update um after a very rigorous uh budget development period in the spring. give everybody a little bit of breathing room to kind of uh decompress a lot of the conversations that happened. There was a lot of reflection happening on that time and you know really great uh inquiries and questions from the board um that could drive us towards making improvements in the information that we bring forward again and again and again with ultimately a goal of increasing both our transparency and um assuring you of accountability and stewardship around our budget. So I think as a collective finance team that's really our goal. And so I wanted to circle back um after the close of session to share with you some of the outcomes

037of session, how that impacts us in 2526, but also some uh plant some seeds about some changes that you can expect to see in the upcoming year. All right, Cara, I apolog I did not arrange this in advance with Cara, so she's on the fly over there and I appreciate her so much. Um, our again our agenda for tonight is the close of session. um uh the budgetary impacts of both the the state and and the federal uh programs to date. Um are the some improvements we're going to propose to financial reporting and then also um talk a little bit about someformational sessions that we'd like to kind of spread throughout the year on topics of interest driven by uh you directors. >> I'm not sure where to point it. PDF. Oh, >> okay. I'm

038used to my team being here for support, so I'm a little bit out of out of my water. So, we'll start with the close of session and the budgetary impacts. >> I am not sure how to scroll in it. >> Cara, bless your bless your heart. There's chocolate in it for you uh later. Um, so we'll go ahead and get started. Funding for schools. So, um, after a great deal of advocacy, I know our board was so heavy into organizing groups and getting to Salem and advocating for funding and, uh, we did settle on that was what was originally proposed and, um, kind of confirmed by the co-chairs as that 11.36 billion for the state school fund. um that is a significant increase over the prior bienium and uh there was a whole new current

039service level um calculations that went into formulating that number. Um unfortunately several of the other focus areas including uh funding for special education um were not funded uh primarily due to a late session revenue forecast that was less than favorable. Um, so for us, we did plan our budget on that amount, so we're in alignment there. There's a slight dis decrease in both the student investment account and high school success grants um again due to that revenue forecast that um just statewide um is going to provide less. And so we're making adjustments internally based on that information. There was a last minute change to outdoor school funding, a reduction of 20%. We had talked about that during the budget adoption and are um looking at ways to address that. And then our federal funding is

040stable overall in terms of title one and IDEIDA. Flat funding in those areas does not mean that it's meeting our requirements. So if if it just stays flat and our costs are going up, the dollars are going to go they're just not going to go as far. And so bringing that forward because you will likely hear um from our schools about that. We also have funding for professional development preschool migrant and um multilingual learners from the federal level is kind of being reconfigured into a smaller lumpsum amount and we haven't the state has not received the allocations and we have not received those distributions yet. So we are aware of the impact but not we still don't have the full picture. So I know that that would be a question in the front of everybody's

041mind. One of the things that we're watching for are the changes to asurances that districts enter into as we make agreements to receive federal program grants. So making sure that we're not agreeing to anything that doesn't align with our PPS priorities. All right. some other legislation that's less uh directly related to funding. Uh at the last minute, we were working really hard to um get some clauses into the I want to say Senate Bill 916 about unemployment for striking workers. We were not able to um get what we were asking for from our legislators in that. And so that is a new um component, a new potential cost um for districts across the state, for all employers across the state. It wasn't specific for schools, but we are included in that. And then the governor

042did um move forward with her cell phone restrictions, but fortunately for PPS, we had already made some determinations in our policy around that. And there are some new accountability requirements administered by the Oregon Department of Education. They'll be staffing up to administer that and may have some potential impacts um to some districts in their student investment account funding in the future um depending what those requirements are. There were so many mandates that were not passed due to the fiscal impacts or other risks inherent with those legislation. So definitely great thanks to our government relations staff and our advocates. >> I have a question. >> Okay. >> Um I wasn't sure what you meant by changes to asurances. >> What does that mean? I don't have the legal language but there may be I would ask

043uh my colleague to come and and share his perspective with you. Thank you. >> Changes to asurances. >> It's a good question. >> Hi, good evening directors. The asurances are all the things that a district agrees to do and comply with in order to receive federal funding. One of the changes I was just made aware of by our council um not not council tonre but council um >> large thank you is that one of the changes to insuranceances is that we need to comply with homeland security for example. Um, so we are waiting to see what they all look like because they all have different types of implications for how we operate as a district, information we collect on our students and our staff and >> how we may have to respond. >> So that's

044just an example. >> Okay, >> of one. >> Hope that's helpful. >> Thank you, Dr. Adams. You're welcome to stay. >> We don't like to be up here alone if you notice. >> We might stay. Nothing to do with the budget. No, I'm kidding. >> All right. Thank you for your questions. We can uh move on now, I think, to financial reporting. We do have a discussion minute at the end if there are other things. I'm prepared to take notes and my team and I can get back to you. Uh just want to bring back up this slide for folks that maybe weren't uh really um involved with the budget development process, but this talks about uh the board of education, uh the community budget review committee, the tax supervising and conservation commission, and then

045all of the students PPS teams, community members and partners that provide input into our budget development process. And that that is occurring all the time. We do have more formal structures to collect information but we are gathering feedback. We we are hearing feedback all the time actually and so that in informs what we share with you and what we bring forward as recommendations. And then as we cross to the left we can see the superintendent as the prime primary employee of the board and she delegates through her cabinet and leaders into uh schools and departments to kind of carry out and implement that budget. So, this is just a quick slide that kind of shows that relationship. And then the budget process. This is one that you're going to kind of probably see on a

046regular basis because we're going to have a different highlighted uh section depending on where we are in terms of the budget. So, as we as you can see, we're beginning a new fiscal year uh in the first quarter. We're going to implement that budget. We're going to get things set up in our systems so that our budget holders can understand uh what they have available to them and how to spend it. And then we're going to begin monitoring the budget. So, especially in October, you're going to see uh real time enrollment data, real-time costs of operations for a month. Um and that'll start to come through and we'll be able to make update our projections for the current year and also the upcoming year and even further out. Thank you, Cara. And so, um, one

047of the things that I've noticed, um, as CFO, a new coming in is that there there seemed to be lacking a regular monthly financial report to the board. And that created this space where you guys didn't have an opportunity to view information, data, and have it have your questions answered in real time. And I think that that's important for you to have because otherwise you're probably having questions in the back of your mind or maybe people are asking you how is the district doing in the budget and and all of that. So bringing that more to the forefront for you. I really want to bring in some visuals that we haven't used before. Um, so again, it's not an effort to uh change or or your opinion, but it is a way to be more

048transparent about our current state and continuing to answer questions as they come up um from one board member and sharing them out more broadly. I know that um Roseanne Powell is going to be key in that so that you guys are also seeing what your colleagues are asking and getting those responses. I think that's pretty important. And then uh just internally supporting our schools and departments. Our our system can be a little bit challenging to navigate and so making sure that all of our decision makers have the information they need to make timely decisions as they implement their budget for the year. Lastly, um providing a super highlevel easyto read summary of our annual financial report. It is an intensive document that accountants use and lenders use um and it doesn't and and it's for

049corporate America as well doesn't always translate well for people. So creating a highle summary um with that calls out specific things that are important to our operations in that minute so that you guys can uh improve your understanding and also your ability to talk about it. Thank you, Cara. Moving on toformational sessions. So, really throughout the year in an effort to raise your awareness, our union partners' awareness and our community awareness around those major drivers for our budget. So, both on the resource side of our equation, what's coming in, what impacts that, and then also the major cost drivers. So, you know, we are a service business. We are people business. And so, uh, when our budget doesn't meet our needs, that's a reduction in people in some fashion. So, um, what does that relationship

050look like? More information about PERS, which is a significant portion of our budget. And what does that mean as a benefit for our employees in the future? And what does that look like in terms of planning for our budget um, in the near and far term? capital projects and planning that should be a dovetail of the financial reporting. It shouldn't be uh completely on its own. So, making sure that you guys feel comfortable in monitoring how we're spending those bond funds is going to be important. And then planning for curriculum adoptions because they're usually multi-year budget impacts as well. All right. So, that's a little bit of my plan for the year in an effort to increase transparency, accountability, and to provide you guys with information you need to answer questions that may be coming

051up in the community. Really looking forward to partnering with you as key communicators and uh helping us uh respond to some of the the questions that might be coming up for people. >> Right. Director Englesman. Thank you. Uh this comes um more as a comment rather than a question. Thank you so much for your presentation today. Um you touched a little bit on the PERS conversation and how that feeds into the budget issues. And so my comment today is just we have a we have a new board here and I feel strong and I feel supported in saying that we all believe in this room that schools need to be properly funded. And so I appreciate that we have been given over 11 billion for public school funding, but if we are still having conversations

052about cutting teachers and librarians and staff, and if we're still having giant classrooms, and we're still having reading results cut from our students in some schools, then our students are not being served by our Oregon government. And so my comment here today is thank you for coming straight to those issues that we all want to talk about and we all want to face. And for anyone listening who has been elected in office that I am asking you to consider funding all of Oregon schools properly so that we aren't having large schools and classrooms and we aren't having teachers cut and we aren't having librarians cut and students are not choosing between um math support or reading support and they're not choosing between art and science. Uh so that's my comment. Thank you. >> Thank you.

053>> I've got a couple. Can I jump in? >> Yep. Director for >> So, um, thank you very much for, um, your report. I read through it before the meeting and, um, just wanted to comment about outdoor school and I know, you know, measure 99 is in place so that, you know, we have stable funding for outdoor school and it was cut. And um I just again this is just a comment that I hope when we're negotiating that partnership as a district that there's some give and take between both PPS and um our outdoor school providers so that we're all kind of shouldering that burden that it doesn't just fall to students because I think instantly you start to think like well we're going to cut a day. Um I just like to make sure

054that we go in with the you know the idea that maybe we don't have to and maybe we can all spread uh that burden to our students. Students aren't the ones taken it. So, and also I really appreciate the switch from quarterly to monthly budget updates. I noticed that and um I think it's going to be really helpful. So, thank you. >> Thank you. >> Um could I can I add something? >> Yes. >> Uh so, I had a question. Uh you mentioned at the state level um that there is uh a a bill passed around striking workers um and that and that we we were pushing for that are that the things we were pushing for got shot down. Could you uh elaborate on that? >> Yeah, certainly. Thank you for that question. Um

055I know I was a little bit vague in that. So, um, sometimes when the legislature are contemplating things for all employers, um, they they tend to overlook the employers that are publicly funded in that conversation. And so with that, um, potential is an increase in cost. And without additional resources, additional rules that would create additional costs for us, those are typically things that we are a little bit resistant to. So, it's not that heaven forbid there's a strike anyway, but if there is, you know, it would be uh it would create a further burden on our schools and students if there's an increased cost associated with that. So, I would say that in our not even advocacy, but providing fiscal impact statements to what that might look like, that's more our role so that they

056are making informed decisions. uh what's the like baseline summary of the like of the of the bill like at the baseline like what does it do? >> So what that does is it allows uh workers who are on strike to qualify for unemployment benefits and in Portland we are self-insured which means we we cover those costs for folks that um that access unemployment benefits instead of paying another provider or the state. Um we we are self-insured. >> All right. Thank you, >> Dr. Sp. >> Uh thank you. Um I'm really excited about the monthly reporting also. I just wanted to thank you for that and also that you are going to add visuals. You know, we're a learning institution or educational and um some people might love rows and rows and rows of numbers, but

057I think the visuals will help. Um so I want to thank you for that. I have a couple of questions. One is I'm curious. We have the CBRC and they've done over the past few years and probably every year they do like incredible work really thinking through um how our budget will impact the entire system. Um, and I'm curious how if we could reimagine how the CBRC and the board work together because I I think they've they've come with some excellent um suggestions, ideas, recommendations, and we haven't been able to fully uh you know, operationalize, adopt them, and so I' I'd really like to see their work um you know, have some weight. That's just a question that you don't have to answer. The other thing is I'm curious about the capital projects and the

058reporting and how will the the spending on those capital projects that we know will be coming up. Um how will that information flow between uh the finance team, the bond accountability team and the board? Just curious if if we know how that information will flow. >> So the the information that you received from the bond accountability committee that that will continue to come forward. there will be um financial updates per project at that level of detail. I think what you can expect from the finance team is a correlation you will see are that our expenditure reports will align with that and also if we ask for board action around uh selling bonds um in different tanches in order to fund that work. So, a little bit loosely, but they will be correlated and um I

059know that it's definitely a focus for my team to provide better support to the bond team. >> Excellent. Thank you. >> I have also another quick question. Um I know this was covered last school year so but you know I have summer brain so I I forgot and also we have new board members so maybe a good uh refresher. I'm I'm curious about this going back to outdoor school. um the 20% reduction in outdoor school funding. What could you mind? I don't know if you have it off the bat, but do you remember what the dollar amount of that was for PPS? >> Yeah. So, it was a day. What we did was we broke it down to a day. So, that was $665,000 um districtwide, sixth graders for a day of outdoor school. Uh

060I think that's just the tuition cost for attendance. I don't know that it any other costs are included, transportation, teacher time, things like that. Um, so I think we do need to do a little bit more comprehensive review of that. Um, you know, in that was a late session change for us, an unwelcome one. And so I know internally our teams are grappling with that as an issue. >> Yeah. Thank you. Yes. >> Can I just add to that just because I just in in um make sure that it's uh clear and transparent that >> what I heard I hope what you heard Michelle say is that with that 20% reduction that came in um late one of the ways in which um we can reduce down is by reducing a day to outdoor school.

061So going from 5 days to 4 days. Now there's still some things that we're in conversation about. um we don't have the funds to be able to cover that gap right now. So, I just I wanted to be be clear about where what I guess I would say where we're landed at um where we've landed right now at this point. If that's clear. Yeah. >> Yeah. I think the part of the reason I was ask is not actually on the district side. It was actually on the board side cuz one of the reason I was asking for a dollar amount was I was you know if it obviously if it's too big it's too big but if it's not too big is this a possibility for something where parent advocacy or parent fundraising could help

062cover some of the cost and this is I guess a question for the board as well in terms of uh you know like where whether we have fundraising groups and stuff because you know my kid just finished outdoor school and it yeah as everyone has heard the lore of outdoor school and it is a lore for because it's amazing. I know some of you have some maybe conflict of interest potential here, but some of you have kids that are potentially uh eventually going to go to outdoor school and it is worth it and it's worth the fight. And I I I'm I'm just curious. The reason I was ask again, the reason asking for a dollar amount is like could this be potentially a fundraising fix? Again, I'm not putting this on PPS. This is

063on the board and and other parents who are out there. Um could we raise enough money to help close some of that gap? because it is a PPS legend in ter outdoor school. Um, and it's it's worth it's worth the fight. It's worth the protection. >> And I don't we don't have um chief of staff Deborah Kafuri with us this evening. I would wonder if that's a question for the um fund for PPS >> um to discuss and I don't know what that runway would look like. You know, if that's possible. As we know, outdoor school activities will be starting um in just a few short months. And so, uh definitely something to look at and I will uh relay that to uh Chief Capori as well. >> That would be my question as well

064is where the fund for PPS comes in. I mean, I'm you know, a huge fan of outdoor school, too. My kids loved it. Um it is part of the Oregon experience. I understand how you came with the 20% out of five days. You just take one away and that gives you kind of a rough idea. I just want to clarify. Was that 665,000 for the day? 665,000. Okay. Thank you. >> And that may not even be transportation. You said, right, >> teachers, >> right? And transportation may not be impacted because it's you take them there and you bring them home. So that may not be I I haven't seen the analysis on all included costs, but I know that that's uh for tuition. Yeah, Director Split. Um, >> I have a just a comment on

065what we were just talking about. Um, and then a question unrelated. Um, so first of all, uh, many of you, all of us signed on to a letter um, to the legislature about outdoor school. Just for the record, um, we did, I talked about it at a meeting. We did get that letter out and turned in to the legislature about the 20% cut. and we started hearing back from legislators that that there wasn't a cut and it was all the same and it was just kind of an interesting dialogue. And so as we are feeling the as you do kind of figure out the impacts of that budget um I would love to be able to communicate back with our Portland delegation because I do think it's the kind of thing that maybe in the

066February session given the volume of emails they all got on outdoor school, they were hit over the head on outdoor school. um for them to know that they were kind of being fed a line that there wasn't really a cut um when there was in fact one I think would be really important. So I think we have some room to to follow up in February and have it be something we consider asking for. Um although I also totally support the idea of doing some fundraising and perhaps the fund for PPS using that and it would actually perhaps be a great way to get the fund for PPS sort of like in front of people on an issue that we all really care about. So, all good. But I also just am interested in um working

067with Michelle later as we talk about those impacts and kind of coming up with something with our new government relations person when they are here um to follow up with legislators in February. Um my question is pretty is kind of simple but um you mentioned um spending and position controls and um implementing those and I'm just curious if you can give an example because I don't really know what that means and so I'm curious if you could just give an example of one where you were maybe surprised to see we didn't already have that in place and that we're implementing going forward. >> Yeah, thank you for that question. So I I do think that kind of the transitioning nature of the CFO position over the last couple years has created some gaps in monitoring

068and supporting in areas of spending. So, I think when I I'm thinking about communications to budget holders, um, training and then additional review of those higher ticket items, whether it's contracts, um, whether it's large purchases to make sure that a conversation that happened 6 months ago, that there's still resources there to support it, that there hasn't been a shift somewhere in the district. So, just being more dynamic in that. Um, and and that's especially true for position control. Again, staffing is the the m the big part of our cost more so than contracts and and all of the consumable and non-consumable supplies. So, making sure that um we are really being cautious and and careful districtwide about prioritizing staffing where the needs are because there's not the ability to add that we've had the last

069couple years. >> I'd like to respond with a specific example, too. Thank you, Michelle. One example would be that um previously when a position was vacated, it would automatically be slated to be refilled. And so now there is a thorough review on um if that uh position is needed. Are there opportunities to uh fold into a reorganization or consider alternative um ways in which we can get the work done without hiring a 1.0? and then ultimately coming together as a budget finance superintendent team to say either you know yes this is a critical need we're going to fill it or no and that has been the case with several positions that were vacated that were at the district level that was um no longer filled. Yeah. >> Director Engles. >> Thank you. I just have

070one last question and I um will say that I haven't looked into this myself so the answer may be easy but given that outdoor school is a measure funded measure. Um I I I guess I'm curious whether anyone has looked into the legality of the very last minute change by the legislature to now take away from the outdoor school in a in an amount that is different than the lottery funds have decreased. This came on last minute. I have not had an opportunity to spend any time this summer looking into the legality of what they've done. But if this was a voter passed measure that has language in it that is very specific, I think someone and I would I would ask that legal look into whether what the legislature did is um if they

071have the authority to do so. >> I agree Stephanie the same thought is did the legislation have a number of days in it? So yeah. It wasn't a constitutional amendment. So that means that a law can change it even if the voters passed it. >> Yeah. >> One thing to note too is that outdoor school is a three and four day program for other districts. So PPS is special and that it's maintained that five day. So, I don't know that there's a statewide mandate for a certain number of days. Rather, the curriculum being delivered, I think, is is probably more what you would find, but I would encourage us to to take a look at that. >> Does outdoor school money come from the state? I thought it was MASD. we >> so it's it

072it comes from the state through OSU and then to the ESDs or whoever is providing the outdoor school program. Okay. >> So it is a reimburseable grant um that we access so that it's a little bit of a triangle uh structure in order to make sure that the OSU service provider um is providing things at a certain level and that districts are able to access that. I'm also making a note to make sure that we get you all by Friday at the latest in the email talking points for outdoor schools in case um some of the communities that you represent ask. So, we'll we'll work on getting a talking points uh comms for you. >> And Patty, to your point, I'm not 100% sure, but I do believe that in the past it was funded

073fully by PPS and the measure measure 99 changed that. So that might be what you're >> Yeah. >> Any other questions? >> Thank you both for um hanging out and and and answering our questions. >> Dr. Adams, >> thank you so much >> answering one question and supporting for the rest of time. >> Thank you, directors. >> Thank you. All right. Um, next up we have the first reading of a new lobbying registration policy. Um, we had just anticipating potential question just so we know in terms of policies and how they work on the board. Um, policies have to have a first reading. I think it's a 21-day period. Yep. And then a second reading and that the second reading is when we actually vote on the the policy. The first reading is our our

074chance to have discussion. Uh usually again a little exception today because we have uh three new board members. Um but typically you know majority discussion usually we try to have it in policy committee uh so it's vetted there and any changes or final edits and then when it comes to our first reading I think the intent was that this is more for you know for a chance for public to have a chance to read it and and provide public comment and also for board to have discussion. Um but because because we have three new members and this this work was started by previous former chair of the policy committee Julie Brim Edwards. Um uh so again this is the first time that three of you have had a chance to kind of or four of

075you thank you sorry. Uh four of you had a chance to kind of discuss this. So uh it is fine to have a little bit of discussion on this today. Um, Vice Chair Depass and Director Sullivan were on the policy committee uh when this was created and discussed. Um, >> I was as well on the policy. So, I worked with this too. >> And Rardo was uh there as well. So, among you three, I know that uh vice chair pass who is currently appointed as the chair of the current policy committee um is prepared to say something for about it. But I also welcome directors pass and uh student representative Rardo to add anything that you would like to add. >> Excellent. Yes. So I'm I'm happy to explain kind of the trajectory of this

076policy. In January, the policy committee um initiated the drafting and kind of consideration of a proposed lobbying registration policy which requires that anyone um that's potentially going to engage with uh district staff or the board um to seek policy contract or expenditure decisions register on a on a on a PPS website. um that is in line with what other uh local governments are doing such as Metro and the city of Portland that require vendors and lobbyists to register um as a as a measure of accountability. So over several meetings, the se the policy committee revised the draft language to require an individual or an entity to register on the district's website if it is engaging or planning to engage with staff or board members more than five hours per quarter with an intent to influence

077a policy or expenditure in which the individual or entity has an economic interest of $100,000 or more. Excluded from that registration are certain subjects certain contract subjects to the public procurement process which are governed by OS279 A and B I believe. Um you can check me on that. Um so those would be like requests for proposals, invitations to bid. Those already go through a rigorous um kind of state level uh procurement public procurement process and they're very transparent. This is for other um potential vendors or other people seeking to influence the board or staff. So the purpose of the registration is really to create more transparency to the public. Um that's that's what I have to say about that policy and this is the first reading. So the first reason to um director Wong's point

078um happens and then at least 21 days um is an open public comment period in which the proposed policy is posted and the public is able to comment on it and provide feedback. >> So I would welcome any comments from director Sullivan or student representative RTO. What I'll say is one of the things that uh that director Brim Edwards said repeatedly during uh during our policy committee meetings was just how important it is to have you know a uh like a sort of I guess like like simple extremelined policy. um that uh and that systems like this exist in many other school districts and uh and uh and many other public organizations that this is a crucial component um of our you know public of our duty to the public you know in in transparency.

079Um and so really at you know at for the people who have not read this reading this policy and thinking you know uh like what I guess like like what is the you know what is the downside of this policy you know um and you know and for me especially I see this you know as just uh as for me pretty much you know pure upside you know and the fact that it you know, it requires the the registration of all these uh of these organizations in a publicly accessible way. Um, so yeah, that's all I have to say, but >> thank you, Director Sullivan. >> Yeah. Um, when I was first brought up, I didn't really see it was all that necessary because we have so many checks and balances on our um on

080ordering anything. But um I was convinced in talking to uh the um our in-house auditor and the person who does a lot of the ordering that this would be a a good check. So yeah, I support it. >> So we're not going to vote on it tonight. Um we'll vote on it um after this 21day uh public comment period. >> Director Split. Um just quickly I just wanted to comment to say um I am a registered lobbyist in the state of Oregon and we have to fill out all sorts of documents about spending that we do to try to influence the Oregon legislature. And so even though I work for the state, I'm still a registered lobbyist. So I just wanted to make sure folks know that it's very normal in the state of Oregon

081to have to keep tabs on meetings that you have with legislators. my my work has to keep tabs on meetings that I have with legislators and then take that amount of my pay and then reflect that as spending. So there's already systems in place whether it's with the city or the state where it's normal to keep track of the money that you're spending to influence public bodies and it's a little bit to me I was kind of surprised that we didn't already have something like this and I think so I just wanted to kind of point out that I think it's very normal and actually this is a very simple and streamlined version and a lot less complex than kind of the timekeeping rigor that I have to do um in my role so that

082I make sure that every minute that I spend influencing a public official gets tracked and recorded so that the public can look it up and know what um what we've been doing and how I've been trying to influence the legislature. So, I just kind of wanted to make sure folks know that that's very normal. That's how it works. Um that transparency is part of sort of to me the Oregon way, although it's relatively new. It all just kind of started in like the 2007209 I think it was the 2007 legislative session. Um but then I also just wanted to flag too that you know we have heard um generally some cynicism about sort of big money influences on education right and this to me is an answer to some of that cynicism to shine a

083light and say you want to know who's spending money to influence us here's who it is you can look it up and you can see um and in a lot of ways I think what it will do is diminish any sort of whining and dining if you will that could happen because folks won't want to report it. And so I think it will cut down to me on staff having to spend time dealing with people that it's like maybe it's good for me to get to know this person, maybe they're trying to get our business. Um, and just having those sorts of interactions where you sort of feel like you have to respond or have relationships with them. I think those people might kind of back off a little bit. And I think that might

084be helpful from for time management and making things less awkward for staff, too. So, I think there's some benefits um to that tr that that go beyond the transparency as far as um helping to sort of like chill out some of that contact that people might get from potential vendors. So, that's all I just put out a couple thoughts there. >> Very very briefly, uh I would just like to second everything you said, director split. Um, and the thought that I was trying to get at earlier is that it feels like to me at at the very worst this policy is unnecessary, you know, but I feel like there's a lot of situations where this policy could be useful, you know, to us, to our constituents, and, you know, to our staff here at the

085office. >> I have one question. Um, since I wasn't part of this conversation until today, uh, I like the five more than five hours in a quarter, but was there any conversation about an aggregate over the year so that there isn't time spread out over the year? So, it's five hours per quarter and if you get to 13 hours over the course of a calendar year, then that also triggers something. Was that a conversation as well? >> No, we didn't talk about kind of making a tiered or capping the number of hours. I think we settled on the five hours per quarter thinking that would be two meetings maybe three over the course. And again, you know, in our in our in this industry, there are vendors that will, you know, stop sign vendors, um,

086school bus vendors, um, curriculum. So, so we we regularly do have an opportunity to interact with people that are trying to sell something, but because we're publicly funded, we do need to be provide equal opportunity and need to get the competitive rates. And so, I think that this shines light on it. And if if we're concerned about a cap, we could see how it works, I guess, for a year and make it flexible. Um, I I think it might be interesting to sort of uh gather some data and see how how much I I even when this policy first came out, it's kind of been socialized over since January. Um, wondering how much time I might spend uh talking to people really trying to fend them off a little bit and say, you know, I'm

087not really the decision maker here. Um, for all kinds of products. >> Yeah. One one to also address that that query. I think that's a great question. Um uh you know policies also can have uh um subsequent subsequent I always pronounced that word wrong. Um uh administrative directives. So like for example if the policy does need further guidelines or restrictions or things like that um there's always the administrative directive route too to to edit as we go. But yeah policies can change. But yeah thank you. I that is a good question. Any other uh questions or comments or discussion? >> Yeah. Um what happens if an entity fails to register? >> My understanding is there isn't any penalty currently written into the policy, but that could be another another idea for additional. And I think

088in part that was related to um in talking I I had a long talk with um with uh Commissioner Brim Edwards, what is she now? um past director um about this policy given my work. Um so we had a long talk about it and my understanding is there's not that and it was in part to reduce the chance of having it have a fiscal impact that would require additional staffing given our budget constraints as a district. >> Chair Wong briefly would that be would like uh could that be like something that would be part of a administrative directive like penalties? Yeah, it could potentially. Yeah, absolutely. >> Um, so enforcement does have a fiscal impact. So, um, I would I would just ask everyone to read the staff report that came out about this policy

089because it does provide some background, some context, some analysis, fiscal impact, yes or no. Um, so yeah, right now we're not in a position to hire anybody to do this, but um, yeah, read read that staff report and then I think that's a probably a really great suggestion to revisit in a year or six months, whatever it takes. Yeah. All right. from your silence. I think most people are ready to move uh on. Um all right, just a reminder this uh proposed policy will be posted on the board website. The public comment period is a minimum of 21 days. Contact information for public comment will be posted with the policy. The board expects to hold a second reading of these revised policies, which is the time that we will be voting to approve or disapprove

090of this policy on September 9th. All right. Next up, we um we're on summer break, so there's not going to be any uh board committee or conference support. Oh, you do? Okay. I'll call on you in just a sec. Um just a reminder for the chairs of our new committees. Um we would like to get back into the practice where during regular board meetings the chairs provide a report and update on the work done in the committee and also a guy um uh general overview of the future work coming up. So in case board other board members are interested would like to partake uh they know what's coming up as well as kind of uh giving a general rundown so that the the full board knows uh what kind of work is being done. So,

091uh, typically we do this, we have a time during our regular board meetings, um, to give this update and director Sullivan will, uh, give us model it for us. Thank you. >> Um, sorry, I've got a scratchy voice, but think it'll work. Um, so the audit committee met on June 23rd, and I'd like to provide the board with a summary of the meeting. It was a really long meeting. Um the purpose of the meeting was to receive the year six bond performance audit report from our contracted bond auditors. Annual bond performance audits are a requirement of our bond packages. The report included six sections. However, I would like to draw attention to section five and section six which speaks specifically to oversight of the bond program. Section five states bond oversight was provided although disconnects

092existed and certain information was not getting to the board or bond accountability committee. That's the BAC. The auditors provided nine recommendations in this section to improve the information available for decision makers and demonstrate stronger bond oversight. These are recommendations 14 through 22. The board will have a role in the implementation of each of these recommendations which in summary identify areas where the board needs to be needs to better clarify their roles, their responsibilities, expectations and reporting protocols between the board's bond accountability committee, the SFIOC and um which by the way SFIOC is the abbreviation for last year's facility committee and the board as a whole. and we've already talked about that some tonight about the need to do this. The second section of the report is section six which states progress was made on the

093implementation of recommendations made in the last five audit reports but some remain outstanding. Since 2019, the bond auditors have made 52 recommendations. Although implementation of some recommendations can take longer than others, there were 20 recommendations, approximately 38% still in progress or not implemented as of December of 2024. When the 23 recommendations from the year six are added to the 20 prior audit recommendations, there are now 43 recommendations that will need to be followed up on. Last year, the audit committee only requested one update from staff related to the implementation of bond audit recommendations. As I work with our internal auditor to plan the audit committee's work for the 2526 school year, I will make sure status of the implementation of the bond audit recommendations are discussed at least twice in the audit committee. I would

094also like to sit down with the chair of this year's chair of the facilities committee um the board's liaison to the bond accountability committee. we are and the chair of the policy committee um to determine if the followup on the implementation of some of the recommendations should be done in one of those committees because a lot of mech recommendations don't necessarily have that much to do with building. There's a lot of recommendation of um things that were passed that just haven't worked out correctly. So, we need to work on that. Um uh to get started on this this work, I asked our internal auditor to go through those recommendations and suggest which committee may be best to follow up on each of the recommendations. So this is going to be a year-long project to try

095to get some of these recommendations taken care of because they've been sitting there for way too long. In the April 23rd audit committee, we also had plenty of time for committee members to ask the bond auditors questions about the audit. For board members who were not able to attend this meeting, I would recommend you watch this meeting on the PPS YouTube channel to familiar familiarize yourself with the whole bond audit report that was discussed. I would really like to see the whole board lean in on our responsibility to provide oversight of our bond program this year. And also for your information, tomorrow night from 5:30 to 8:30, the BAC, that's the bond accountability committee, will meet at Harrison Park Middle School. This meeting will be streamed live and will be taped to watch later so

096you don't have to go tomorrow. I know this is late notice to get to the meeting, but I hope you can take a look at it at your convenience. This includes concludes my committee report and um if you well you weren't there but if you had seen the bond auditor's report you would see how much is there that really needs to be looked at carefully and taken care of because we've been letting this slide. So, um, >> so I would really like to meet with Christie and Michelle and who is the >> facilities. Yeah, we could try to figure that out. >> Great. >> I just want to say here here. >> Yeah. >> Thank you so much. If we're even doing the leg work to figure out like which committee should be following up

097on which items, that's >> Yeah, >> that's really appreciated. Thank you. because it there's a lot the policy committee could do to clear off the bonds. >> I really appreciate that. Um, I appreciate your report so much. Just knowing that um, we've let slide now going on 43 recommendations. And as you were as you were reporting, I was thinking, gosh, we when I first started on the board six years ago, we had an audit, which was a joint off audit with the Oregon Department of Education, NPS, and our internal auditor, we hired her, and she started working on a tracker. And so, I'm sure she can do that again. Perhaps she can color code it by committee, but it was a spreadsheet that had >> the recommendation, the status of the recommendation, a regular check-in,

098and then >> um an outcome. So, it was easy to just read like you read a book, left to right. Um left to right. I was like, do we read left to right? I have left right dyslexia. So, I think this is my left hand sometimes. Um, but it's it's just reading and we're we're able to track over time um where we are with these and we're able to cross them off if we're done. And I think um especially because we just passed a very large bond that um it would show good faith effort um in tracking and being accountable to those dollars because there sounds like a lot of money but it'll go fast. >> Yeah, we're talking about you know trying to be have a lot of visibility. I think this will really

099help >> get this straightened out. Um I've been intending to but I keep forgetting but I will uh email the whole board and attach the um audit report. It's 74 pages of really good reading. I I really highly recommend that you do it. Um there's a lot of recommendations in there for the board as well and how we can better our performance and that that's a part I really would like to focus on as well. So I I will email because I I know that it may be hard to access in board books if you weren't here when that happened. So uh I'll email it with that with attachment. It's worth the read. Um, I highly recommend that you read it. I can't make you, but if I could, I would. So, >> and it

100really is good reading, >> which is unusual sometimes. >> And please thank our internal auditor as well, uh, when you see her again because that's I know that she's interested in tracking this and keeping us, you know, uh, accountable. >> Yeah, she obviously, I mean, I'm not an auditor. She has given me a lot of this information. So, she's very, very helpful and she cares a lot about getting this straightened out. >> Thank you, Director Sullivan, chair of the audit committee, current chair as well. Um, any other board questions or discussion before we move on? All right. Uh, next up we have the consent agenda. Board members, if there's any items that you would like to pull on the consent agenda for a separate vote, uh, please indicate that. Now, >> can I just ask

101if Director Lefort wanted to pull one out? I thought she maybe did. 7148, if I'm correct. >> Thank you, Christie. I'm like, you're you're scrolling faster than me. So, yes. Um I do have um a question about um resolution 7148 which is um redrawing the boundary between Multma County and um and I'm sorry between the PPS school district and the Beaverton school district and um my question is um what sort of due diligence has been done? I I hate to see any um property tax revenue, you know, education revenue that's, you know, all the all the PPS tags on those property tax bills are going to move to Beaverton if we do this. So, I'm not sure what the upside potential is or the the upside is for PPS. And I think, you know, Tatty

102had a good point. Um we talked about it about um we don't even know what kind of building is going to be happening in that area in the future. So, we're giving up something. And um I think that uh before we vote on this, I would like to know what the numbers are because I think in you know, the way I think of it is I did some rough numbers. They may or may not be right, but let's say it was 70 to $100,000 a year from those 12 houses, which is I think is probably close. Like I look at that as a body, like that's, you know, a teacher, it's a librarian. Um I like I said, I just don't know why we would give it up. So, I'm going to um put you

103on the spot. I give you three options here, right? Uh we can either discuss this now before we vote on the consent agenda or uh you can move to pull it from the consent agenda for a separate vote or you also may move to move this item to a future board meeting. >> I would move to move it to a future board meeting so staff has a chance to um you know maybe do another staff report on the fiscal impact. >> All right. So, we have a motion to uh move resolution 7148 to a future board meeting. >> Chair Wong, I just wanted to check with the team to see if there we were prepared to answer that now just for the sake of >> um >> would you be okay with uh staff answering

104some of the questions? >> Thank you. >> Yeah, thank you for your question and I I just want to um share a little bit about the funding for school for operations. you were mentioning that the potential loss of tax revenue here could, you know, mean a teacher for us. Um, but the way the state school fund works, it's a per student distribution for property taxes and uh income tax revenue. So, we're really funded on a per student basis, not necessarily um going to directly receive the property taxes for operations. If we receive more property taxes for operations, we'll receive less state school fund. So in that sense, it's a it's an equitable distribution formula for the whole state. Um so there's not a direct correlation. I just want to bring that forward to the board.

105>> But for bond, let's say let's take bond funding for example. Um that would leave. Correct. uh potentially. Now, because it hasn't been developed fully at this time, those folks coming into that, they didn't vote to support our current bond. So, typically, uh I think a homeowner would vote to support a bond for their community. So, the timing's a little bit off there. I'm not sure. They're kind of in a pocket that we would be able to um collect bond revenue based on their location and the timing of development. So, those are those are details that we can look at. >> Um, >> I would love it if we could because I did I tried to, you know, pull the property tax bills and they're they're not there yet. The houses have been sold like

106they're million dollar million and half dollar houses and it just like I said, it made me think that that number could be significant. >> Yes, we can get that together for you. >> Thank you. Yes. >> Yeah. Well, the whole situation came to me because I'm the board member in that zone and then I brought it to to Kimberly who brought it to other people. Um, and the point was that this is a tiny bit of land uh that supposedly they're not going to build anymore because of the terrain. So, I guess that's the thing I'd like to check. Is that real or are they going to build a lot more which would make a big difference? Um, and then they'd say, "Oh, well, well, those kids can't go because these kids are staying in

107Feverton." Um, and I think you suggested maybe we could have a uh just a transfer at this point so that we still have the property, but the kids are transferred, but whether we understanding that the the current student, I think we have one student, um, and they are on a transfer, are planning to be on a transfer. So, in that case, the the ADM for that student, it follows the student. So that the state school fund for that student would go to um Beaverton anyway. So we wouldn't receive that. >> All right. But it's possible that our current bond funds or future bond funds would >> leave. >> Yes. If there's another vote, another authorization for additional bond funds in the future, which I think we're planning eight years out, >> um that is a

108potential. >> Okay. Because even if they transfer, the property tax bill still ties it to the address. the physical address. >> Happy to do some analysis on that. >> Thank you. >> Would Oh, go ahead. >> Quickly. Um, would you would you say that the that the financial impact on PPS of this change is minimal or if not, what would you say the the general financial impact of this could be in your opinion? >> I I think the early analysis that was done by another team showed that it was immaterial in terms of uh the impact of PPS. it was undeveloped at that time. So again, kind of redoing that work to kind of see currently what that impact would be. Um but in terms of operational costs um for state school fund purposes and

109collection of property taxes, it's kind of a wash. Um so it's more about our ability and um impact to trying to serve those students that may be driving by a Beaverton school on the way to a PPS school. So it's logistics and care for the students in their community as well. Yeah, that was actually going to be my question about, you know, and you know, I also want to factor in the best interest of the students in terms of their commute time, right? If we're talking about 10 minutes to a Beaverton school or 30 minutes, that would negative potentially negatively impact them. So, I was wondering I don't I don't know enough about this to know what the answer to the question. Is is there an impact on their commute time or convenience? I don't

110know what you want to call it. I do think there was some early analysis on that and happy to bring that forward um so that you guys can review that and and make an informed decision. >> Well, it sounds like if you're driving by a a Beaverton school to get to PPS, then that PPS school is further. So, it does have some impact and I don't know the neighborhood at all. I don't know if it's on a transportation corridor or if it's one of those areas where you have to have a car. I I don't know the details like that. So, >> yeah. So when I I just wanted to add um some additional context. So after receiving this information from um director Sullivan, after hearing from a concerned citizen, I I followed up with

111that um citizen and the conversation was really around uh the cluster of houses in this one development are um super majority Beaverton and that they're just the small little section that um a student so far one one uh family has a a student but you know potentially maybe a couple more to the point um would still be a a very small number and like on that block most of those kids go to Beaverton and so um I took it to the enrollment team and then we processed through and so this is that step but I appreciate uh the question and and we can bring this back and I wonder if we could have a more detailed map that um shows the areas that uh could potentially be further developed or if it really is this

112landlock kind of situation where it's a four houses that um are potentially impacting that. So we we can definitely bring that back >> also. Um uh in the in the file there is actually a very helpful visual um in there like of this uh of this neighborhood. And the thing that I was just thinking about, you know, is if I am this student who is who is going to Portland public schools and this thing and all of, you know, and all of the kids in my neighborhood are going to a different school, like what does that look like for social dynamics as well when we're talking about the well-being of our students, which, you know, maybe you only one or two people, you know? Uh, like that's an important consideration. Like if I'm if I'm

113that student and there's, you know, there's like 10 kids in my neighborhood, but I don't know any of them because I'm going to Portland public schools, like that that would suck for me. >> I I agree with you 100%. I think that's why we could as a district allow the transfer, but not actually redraw the line to preserve any funding that we can. >> So, um, couple questions, maybe an alternative path. I don't know if uh cuz I mean this is worth looking into but from what I understand this this resolution is to start the application for or the I forgot what it's called petition to the county for redrawing the line right um is there a path forward in terms of being able to approve this tonight but because it is like an application

114right uh to approve it tonight but also get a staff report for it for our next board meeting and is there a way out of it If you know we decide that this is not the way we want to go. >> Does that does that make sense? Like >> parallel you're you're doing Yes. >> Yes. >> project management you're taking that critical path >> and then the other >> approval and then >> my second I mean this this may be moot if my second question is the simple answer but is there any drawback for delaying this vote for the next until the next board meeting? >> I don't believe so. it. I think that is this has been in process now for a while and maybe some additional data for you to review would better

115inform the decision. >> Yeah, I agree. I would I would definitely like like that. >> Great. So, you want to uh continue the motion to uh >> what what do I do, Eddie? >> So, you just say I move to have resolution 7148 postponed to the next board meeting. >> I move to have resolution 7148 postpone to the next board meeting. Do I have a second? >> A second. >> Awesome. >> Quick. >> We have a motion and second to move resolution 7148 to the next board meeting. Uh, any board discussion? >> Oh, I just want I just had a quick question like as as a student representative, am I allowed to motion or second stuff? Just Gary. >> Oh, that's a good question. I don't know if what the legally No. >> No, >>

116it won't it will not meet the rules that we need to follow from a governance perspective. >> Great. Thanks. But you can always convince a board member to do it for you. >> Yeah. Let us know anytime you need something. >> Right. There you go. Your elbow partner. [Laughter] >> Chairw. >> I did not hear who seconded that. >> Uh it was uh director uh Chase Miller. >> Great. Thank you. >> All right. It seems like we got most of the board discussion done. Uh let's go ahead and uh vote on the motion to move resolution 7148 to the future board meeting. >> Uh all those in favor, please indicate by saying yes. >> Yes. All opposed. Uh student representative um uh >> Rarto. >> Uh yes. >> Thank you. Abstensions. All right. Resolution 7148

117is postponed to the future board meeting by a vote of seven to zero with student representative RTO uh voting yes. Um we'll now move on to the consent agenda. Uh do I have a motion to uh adopt the consent agenda? >> I move that we adopt the consent agenda. >> Director Sullivan moves >> second. Director of the past seconds. Any board discussion on the consent agenda? >> Oh, this isn't really discussion. It's just appreciation for the Head Start program and in particular um the safety issues that they um wrote up and the teacher support and teacher learning. It was so detailed. It was so carefully done to protect our students and I was so impressed. So, thank you, Head Start. >> Thank you. I was also curious um the Head Start program, if you need

118like a shot of like dopamine, go look at the Head Start. They're really great. Um their parent policy council is amazing. I love the way they conduct themselves like full adults. Um, I've witnessed this twice now and I was curious if we have a board liaison this year. Is that going to be you, Director Sullivan? >> I would love it to be me if we have one. >> Oh, yes, it's me. >> Okay. Anyway, hopefully we can join you on a visit. >> I also just wanted to give a similar shout out. I loved seeing that. I didn't realize there was like this custodial body that exists and I thought that was so cool that we we have that and just want to give a shout out to our custodians always whenever I get a

119chance. >> Can I just I just wanted also in my work as um public defender, I've had so many families and clients who have benefited from Head Start. Uh and so benefit we're saying thank you to everybody but the trickle down effect of how it helps our communities. And so I am so grateful both from a personal professional um connection to the program. >> Thank you for all for sharing that and bringing that out, Dr. Sullivan, too. Um, all right. The board will now vote on the consent agenda, which is now resolution 7139 [Music] through 7147 and >> 7 and then 7149 through 7157. >> Nailed it. >> That was hard. All in favor, please indicate by saying yes. >> Yes. All opposed. Student Representative RTO. >> Yes. >> Thank you. Abstensions. I think I

120voted yes. Yes. Um, thank you. The consent agenda is as amended is approved by a vote of 7 to zero. Student represent voting yes. Uh, now we have a time mo uh a moment to where are we? Um, if there's any items that you would like, this is just a quick little brief brief discussion point about 5 minutes. If there's any items you would like to request for follow-up or consider on the future agenda item, uh, you may bring this up at this moment. Uh, the other alternative, you don't have to necessarily bring it up during the meeting. You can always email uh, Michelle or I or sorry, uh, Vice Chair Depas or I, um, before a consent agenda meeting or just randomly whenever you feel like it. Uh so there's no pressure to have

121to say anything now but you may we also have a work uh session following this where we can also bring this up. So I I don't even know why this we don't even have to really talk about this here. All right. Uh if there's no other business um we will now have uh a work session. We're are now moving to our work session. Uh so that therefore this meeting the regular board meeting for today is adjourned. Thank you.