WLWV School Board Meeting 1-12-25

001calling our regular board meeting of January 12th to order. Uh, Kelly Douglas, please take role. >> Thank you. Director Shoemaker >> here. >> Director Wyatt >> here. >> Director Svagio >> here. >> Vice Chair Vidal here. Chair sloop >> here. >> Thank you. >> So, I'm going to start out with um we have a little bit of schedule change that under superintendent's office uh number two, the district equity committee update. Uh we are going to move that to the next month in February, our next board meeting in February. All right. Okay, so we'll start out with district communications and Apollo Munoz from Riverside High School. >> Good evening, members of the board, and happy board appreciation month. Thank you for guiding and helping our schools succeed and make an impact on each and every student

002that walks through our doors. We appreciate your commitment to shaping the next generation of learners. Happy New Year and welcome to the first board meeting of 2026. I'm Appalonia Munoz and I'm super honored to be here on behalf of Riverside High School and tell you updates, activities, events, and accomplishments over the past month. As a school community starts the new year, students and staff are returning with renewed energy, goals, and commitment to push through upcoming finals and other events. Last month was a productive and positive month for both students and staff. And academically speaking, we have proceeded on getting ready for finals. Many teachers are getting students ready for IB tests and all other components to go with that for the spring. Um, we also have an upcoming IB info night on February 2nd at

0036 p.m. Students are continuing to show dedication to their coursework and teachers have been working hard to support students as we venture into the new year. In athletics, our winter sports have been very active. Boy basketball players have been in many games and our eight players are playing hard um as their first ever varsity team. Um and we had a great um we beat Riverdale in the mid December and had a great showing tournament over winter break in Harrisburg. Girls basketball players have been hard at work in many games and we're also happy to have a girls team for the first time. It's been great to see our players playing in our Riverside colors and they're having a great time and learning a lot. And also thank you to Mr. Holt for helping our team

004grow this season. Our swim team has also had a great season this far. Um this past weekend our boys swim team took third out of 13 schools and two teams um the only two teams that beat us were 4A schools. We are representing three A schools. The Westland Wilsonville district in Riverside well. Though a smaller team, our girls swimmers are also competing well this season with athletic or athletes placing in a variety of individual events. They have a meet at Canv Thursday and will head to Lrand for varsity districts in February. We hosted our first ever um wrestling tournament at Riverside in December um called Rumble of the Rivers and it was a great event. We had six teams in attendance with boys and girls wrestling. Our wrestling teams have competed in numerous meets so

005far this season across the Portland metro area and in Washington as well. One of our male wrestlers, Phoenix, placed first in the bracket at Milwaukee and we had multiple wrestlers placed in the Dawn York tournament. Two days ago, our team wrestled at Dayton and Finley took first place. Our team comprised of 12 wrestlers preparing for upcoming matches against other three schools and the team has high hopes to perform well at districts and make it to state. The team has been putting a lot of work in and are ramping up practices and endurance for the girls wrestling night which will welcome all 4A to 1A schools and will be hosted by our school. Um our female wrestlers Violet and Finley are super excited and I wish them and the rest of the team the best of

006luck. Student involvement inside the classroom has also remained strong. Our Rotary and Iraq Club has a had a holiday party with prizes to celebrate dedication to volunteering in the community and have a planned friends with trees activity coming up in February where members will go and plant trees in the community. We're also planning another bake sale in the spring which will be super fun. The continued commitment and service of service has been a very positive impact on our school and the wider community. Additionally, members of National Honor Society have been involved in preparing for officer elections this coming spring and can't wait to induct new members um in the spring. Also, the students selected have modeled leadership, responsibility, and academic excellence. This Friday, we will have a Riverside Rock Band concert that will take place

007at the Youth Music Project. Meanwhile, in the Department of Theater, they're holding auditions for the spring play, which will happen April 16th through 16th through 18th, and our school will be doing a showing of Alice in Wonderland. We're excited what the rest of 2026 will bring, and thank you for the continued support in our school, and have a good night. All right, Brody Olsen from Weslin High School. >> Awesome. Hello, members of the board. Happy schoolboard appreciation month, of course, and happy new year as well, 2026. Cannot believe it's my graduation year already. Super weird. Um, but last month before our break of wintry fun, we had a winter wonderfest of our own. Throughout the month, our campus was buzzing during lunch as different clubs and groups sponsored fun, festive activities for students. We saw

008chess and jazz bring together strategy and music. Caroling from Fresh Pitch spread some holiday cheer and winter wishes with FCA encourage kindness and reflection. We also had Line on the Shelf keeping students on the lookout all around campus. Students stopped by the student store to guess the weight of the gingerbread house. And in the library, they tried to guess how many snowflakes were displayed. The lucky winner walked away with free winter formal tickets. Spirit week was another huge success. Each day brought its own theme from power out day where all students wore black to snow day, ugly sweater day, candy cane day, and ending the week with cozy day, pajamas and blankets. Participation was high and the halls were full of creativity and school spirit. We also officially released our amazing race theme which is

009reality TV shows this year. Students are already buzzing with excitement and anticipation for what's to come. The winter assembly was a major success. Students participated in games like Do You Want to Build a Snowman? Where two teams raced to assemble an 8-ft tall snowman out of cardboard boxes. Another crowd favorite was the snowball fight where one student from each life class threw felt snowballs onto a Velcro dart board and the grade level with the highest total points earned bragging rights. Our performing arts programs had an incredibly busy and successful month as well with their winter with winter choir, orchestra, and band concerts, showcasing the talent and dedication of our musicians. In addition, we helped we held two improv nights as well, which brought lots of laughter and support from the community. Our boys and girls

010basketball teams, swimming teams, and boys wrestling and golf teams have been doing incredible. The energy in the student section has been killer, and we're all rooting for them. On top of that, once we returned from break, a two-day audition and reading process was held, and the cast list for our spring play, McBth, was officially released. Show times are February 5th, 6th, 7th, 13th, and 14th at 7:00 p.m. Please consider going to watch this Shakespearean extravaganza. And while the month was short, it was quite jam-packed with Winterfest activities. And before I say goodbye, here's a special video on behalf of ASB. Do you know what our school board does? Uh, I know that they advocate for students and they care about student safety. >> Why is the school board important? >> Um, I think they help

011raise awareness for what they do. >> And who makes up our school board? >> The school board is made up of a group of community members who are elected by the public and they are volunteers. They don't get paid for what they do. that are volunteering in our roles to um make decisions that guide blacks in our schools. >> What is something the school board has done for you? >> The camper school night. >> And what has the school board done for you? >> The school board has done for me is funding our events and what has the school board done for you? >> Like it's given me a good sports environment and it's been like really inclusive. Happy school. >> As always, thank you for your time and this opportunity. Have an amazing month.

012>> Yeah. And Ryan Williams from Wilsonville High School. >> I hope you all enjoy your gifts. Uh, no material items can make up for the work you guys do. It takes a very special and determined person uh to do this job. And I say this in the kindest way possible. I cannot see myself doing this because this is our job you guys. So just truly we all appreciate you. Um I hope everyone enjoyed the holidays and got plenty of rest and time with family. Uh before break we had our spirit week and finished with a pep assembly not only showcasing our new Willie the wildat which is weirdly the buffest mascot I've ever seen. Uh the last graduating class gifted that to us. Uh but we also had a lip sync competition among uh school

013clubs and the winner got $100 which went to art club with a amazing performance from a song from ABBA. Oh, it was from Mama Mia. I forgot the name off the top of my head. Should have written that down. Uh but as as well as that, we had a phenomenal winter concert from our musical department show uh what they have with our orchestra, our choir, and our band. Uh over break, we had the occasional basketball game and wrestling match. We hit the ground running coming back from break. On the athletics end, we've had a very successful start with our boys basketball starting 8 and4 playing Park Rose currently and girls are al and girls are seven and three playing park rose as well tonight at home. Uh swim and wrestling have been representing the town

014all over the state and traveling. Uh snowboard, I mean I'm jealous of them. They get to go up to mountain like four times a week. Uh they're loving it. Uh unified basketball just started their first game once again. Park Rose seems to be our rival. start of the year. Uh we have at least two more this week coming up. Uh we have our winter formal ticket sales just went on today. That's going to be a glow-in-the-dark theme. Excited for that. Hoping I forget about the glow-in-the-dark paint that's stuck in my shoe now. Um let's see. On a more glut like needed note, we have finals coming up next week. As a senior, I'm kind of happy it's my last one I have to do, but many freshmen are a bit stressed. So, our link crew,

015which is a club meant to connect uh newer uh kids to the school and to like to know how our school works, has partnered with National Honor Society to make a study session, just a calm setting for freshmen to prep for finals. Uh so, that's all we really have. We haven't had much school. Once again, I'd like to thank by I mean, finish by thanking all you guys for what you do and I hope you guys enjoy your gifts. Thank you. So before we move on to recognitions, um you are free to leave and get on with the rest of your evening activities. So thank you for giving us your reports today. Thank you. >> Thank you so much. >> Thanks. Dr. Lewig. Well, I think continuing with the theme that our students set around

016schoolboard appreciation month um is is what's next in order and um got to see a video from one of the schools, but I know that you also got sent a wonderful video from students at Wood Middle School and you've got other cards and um tokens of appreciation in front of you um uh as well as something from district leadership staff with a book and a card. So, um I think Ryan said said it well when he said there's really um it's hard to express thanks in terms of um giving you tokens of appreciation because there's so much that you do. And so these are just um small gestures of appreciation for the enormous um time and effort and leadership that you provide for our school district. And I know it's been one of those years

017where it's required incredible time and courage and care um and commitment. And so we're incredibly grateful. I have a proclamation uh madam chairperson that I'm going to read and this is school board um recognition month and this is the proclamation for our school board members. Whereas school boards create a vision for what students should know and be able to do. Whereas school boards establish clear standards for student performance. Whereas school boards ensure that student assessments are tied to established standards. Whereas school boards are accountable to the community for operating schools that support student achievement. Whereas school boards align school district resources to ensure that students meet standards. Whereas school boards create a climate that supports the philosophy that all children can learn at high levels. Whereas school boards build collaborative relationships based on trust, teamwork,

018and shared accountability. And whereas school boards are committed to continuous education and training on issues related to student achievement. Now therefore, we hereby declare our appreciation to the members of the Westland Wilsonville School District School Board and proclaim the month of January to be schoolboard recognition month. We urge all citizens to join us in recognizing the dedication and hard work of local school board members in preparing today's students for tomorrow's world. And this will be signed and dated January 12th, 2026. And I think my colleagues will join me as we stand in appreciation of our school board. Thank you everyone for your support and uh now we'll move moving on to board member and superintendent reports starting with director Shoemaker. >> Uh thank you Director Sloop. I just have a couple of things to say.

019One um kind of following up with what Ryan said earlier. Um, as I've talked to friends in the community and I know some teachers actually in my neighborhood and uh and students in my neighborhood and parents obviously um what I've heard from everybody is that they are going forward and working hard. Um I ask how things are going and that just comes up constantly whether you're a student, an a teacher, a parent educator, everyone just says we're going forward and working hard. And what Ryan says reminds me that that at our middle and high school levels when we're on semester schedules, they're very much aware that the first semester ends next week and that we're moving toward the last part of the year and it happens quickly. Uh and I just want to say that

020I think we're all similarly committed to going forward and working hard. We trust the legislature is as well in their short session. And um I think that's it. >> Director Wyatt Thank you. So, I finally had my last school visit um this month, last week um just due to some scheduling challenges. And so, I had a chance to visit Wilsonville High School um and go over their school work plan, which was um really well structured to have that balance between high achievement, but also recognizing the value of inclusion um and making sure that every um student feels as though they belong in the school. The visit coincided with um a visit from the Oregon Department of Education director, Dr. Charlene Williams, and her staff. Um and they were at Wilsonville High School to learn more

021about um the cell phone ban and the approach that Wesland Wilsonville has taken to implement our ban. Um and so um Principal McIntyre put together a great panel of students who spoke very freely about what they have experienced. Um but also um just very they were very articulate in sharing some of the things that they saw as a benefit. Things like more talking around the lunch table, um more interaction amongst students, not just being on their phones in between classes. Um, we talked about some of the things that were um, uh, you know, were challenges, things like paying for things when they're used to paying with their phones, things that I hadn't even thought of, but does make a lot of sense when a club is selling um, you know, a treat or something like

022that, having to always have cash. They talked about learning how to plan ahead. Um, thinking about what will I need because I can't text my mom during the day and say, "Bring me my cleats." Um, so it was really nice to see our district um, showcased by the Department of Education team to learn from us. I think that speaks to um, the fact that our students were so prepared to interact in that um, professional environment. Um, I just was hugely impressed with Principal McIntyre's preparation for that visit, knowing that it was not just my work plan visit, but then also the chance to meet with our state leaders. So, um, really proud of the showing that we had, really proud of what the state leaders are learning about the cell phone ban. Um, thanks to

023our students and our team. Um, so just want to say a big thank you for a really great visit to Wilsonville High School. Thank you. >> You uh, Director Sagio. Uh just a few issues that I wanted to [clears throat] kind of put put flags in the ground for. Um been hearing a lot from constituents have we all as we all have over the last month. um the boundary task force um there's going to be some participation there. I also have heard that there may be some uh interest from Lowry parents. Um, I'm trying to get that pinned down, but uh if you are interested and um uh from Lowry and would like to be involved, please uh contact me or the district and we'll route you to the appropriate um person and facilitate that.

024Uh, I've also uh heard from a number of constituents who wanted some forum for follow-up info on the future of the Mandarin program. And I wanted to thank the superintendent and the staff for making that happen this week. Um, and not only setting up the um uh that meeting, but the depth that the staff is working through and in ensuring the best most consistent experience for students. Um I know that uh there's been some consultation with um uh Dr. Molina, is that the name? Uh who's a national expert in the field and I really appreciate that this is being uh handled so so thoroughly and so carefully. Um I also note a continued interest in the community in pursuing a revised or reimagined uh preschool program and I would very much like to uh work

025with staff and that's charged with uh researching, designing and eventually recommending such a model. Um those at um uh this evening, Riverside High School, one of the uh schools that I keep a slightly uh closer touch to, uh is hosting scouting pack 504 for their version of what they call Winter Olympics. I don't know what that means. I hope that it's cleaned up by the time uh school starts tomorrow. Um but um I think it's a great example of how our K12 infrastructure is not only enriching um our students directly but our community at large. And um I think that's a great thing and I think it's a great reminder for us um that we're not just serving our student population but we're serving our whole community. Um, and last, uh, just a little bit

026of a, um, personal brag. Um, I'm honored to be appointed to the board of the Oregon School Board Association, uh, representing Clackmus County School Districts at the state association. Um, so, um, any problems with the state association? I guess call me. [laughter] >> Thank you. and congratulations. All right. Uh, vice chair of it all. >> Uh, yes. First, I'd like to thank the Westland Wilsonville Foundation for their outstanding developments they've already made in such a short amount of time. uh Chair Sloop and I had the privilege of sitting in on their meeting this month and um speaking with them about their priorities for 2026 and um uh they are very excited to support um our teachers and schools and I am just so proud of all those parents and um the supporters and they've recently

027received their um official 501 1 C3 status and they are very organized and uh impressive. If I haven't mentioned the word impressive already, they are very very impressive. So um uh I was just so um uh honored to be a part of that meeting and uh I was so happy to be there and to speak with them. Second, I'm very much looking forward to touring um the new Frog Pond Primary School um along with the long range planning committee uh to see how the school will serve its committee. I mean committee to see how the school will serve its community that is so anticipating its opening. Um I'm really looking forward to it. I can't wait to see um the finished school and uh take some photos and I know um those neighbors uh are

028really excited about uh this upcoming fall and starting at that school. Um, I know we all um worked through some very difficult issues uh this winter and we're going to keep working through some um uh hard projects when we uh work through the boundaries coming up. And so I hope as a district we can provide very clear communication to our community about the boundaries um regarding primary schools and how that will work for our students um once they reach middle school. Um and I'm committed to working um with the district on those boundaries and I look forward to that that good hard work. Um, lastly, since it's school board appreciation month, I would just like to appreciate my fellow school board directors, um, it's very, very difficult being on the school board, but it's also

029extraordinarily rewarding. Um, it's one of the like best opportunities I've had in my entire life. I love kids so much and I mean just sitting here and listening to these outstanding high school students. I mean, they're so intelligent and our future is going to be very safe in their hands. When you hear these kids talk about the environment or you hear them talk about AI, you just know they're way smarter than we ever were at 16, so it's going to be okay. Um, I just feel that when I I mean even when I am in a kindergarten class, it's like insane. They're so smart already. So, I just love being on the school board because we get to nurture and support and uplift these students and teachers and where would we all be without them?

030Um, so, um, I, uh, really appreciate my fellow school board direct directors that are all so engaged and they care so much about the students and about our communities and our teachers and I'm very lucky to serve with them. So, thank you. >> Thank you. >> [clears throat] >> So um this is what I wanted to share. This is my own personal opinion. This is not representative of the board. Um I feel that we have a very limited opportunity to openly communicate or even share our thoughts due to public meeting laws and quorum um and avoiding serial communication. Um, case in point, after the December 18th special meeting, parents were um in trying to engage in conversations. They were name calling. They were doing all these things. I was trying to facilitate, but um that

031was actually in violation of parliamentary procedure and um Robert's rules of order, which is why we had to adjourn it. um special board meetings aren't like a town hall where there's just open engagement between the um community and the board members. [clears throat] Um but what I will share also is that I'm just I've been I'm just frustrated with just everything that's going on. Um it's been a lot to manage. The communication is being overshadowed by a lot of noise. Our silence is not sending a message of anything. It's just that's how our board has to um act and um we are stewards of the Westland Wilsonville School District and we do have the responsibility to create a safe and welcoming learning environment uh learning environment for all our students which also supports change to

032improve and maintain student achievement and programs. I firmly believe in listening to all stakeholder holders and I do refer to the organizational chart. To understand more of my board role, I've participated in all of the Oregon School Board Association's webinars and early on I learned about board governance, which is the act of transforming the community's desires, needs, ideas into policy and board goals which direct the community schools. However, listening lately, the message is getting lost from the tone. I engage with the community by meeting with them and listening and personally respond to all emails, which is still taking me some time because I ended up being very sick the past two weeks and I took some time off to spend time with my family for Christmas. um many questions are asked that I don't have

033the answers to. So I do follow up with district leadership to make sure that they um are addressing those questions and it is clear that the recent circumstances have eroded community trust in the district leadership and in our board. I personally believe there is an a lot of damage that has been done that we will have a very difficult time to um rebuild on our own. It's important to restore by beginning restore the trust by beginning with open and proactive student centered communication. It is my opinion we as a district need to um look into a consultant to help rebuild the foundation of trust. Social media is not the avenue I'd like to navigate. In fact, I've taken a break from social media. I am committed to repairing the divisiveness between our two communities and

034processes should include representation from all schools regardless of whether or not they directly impacted. I do want to speak on the budget um I mean the boundary [clears throat] process. There will be two open community meetings and I encourage our community members to attend and offer their feedback. I want to assure the community that the board is not engaging in anything nefarious or fraudulent. We volunteer our time to serve this district and it is an honor. We care about this school district. We live here and we have raised our kids here. Our decision decisions are student centered for all 8600 students and families in our district. I'm invested in our school communities and value community voice and collaboration. Stakeholders, whether it's students, educators, taxpayers, or parents, all offer valuable insight. This is not to slight

035anybody or the experts, but a means to understand and see through a different lens. I'd like to acknowledge Dr. Ledwig for consulting with Dr. Rosa Molina, who is the founder and executive director of the former two-way dual language education and scheduling aformational meeting with these Mandarin Chinese families. My hope is the collaboration will provide open communication and transparency. Um, I have asked about the transition plan from consolidating schools during that special meeting and Dr. Lewig at that time shared in detail what it was going to look like and I would like to um have like some regular updates as we move forward with that process. I also want to mention um that there has been some emails or some concerns brought to our attention about the behavior incidents in the classrooms and that does align

036with one of our board goals which was to analyze and understand the full inclusion model. And we had our first work session in September and Dr. Lewick has hired a consultant to observe our inclusion model at all schools and they will interview the teachers and the principles. Then the board will have our second work session on this goal once the report is complete. I myself am committed to legislative advocacy for raising the cap on special education and full reimbursement for high-cost disability. Uh those did not get out of committee last year. I don't know how deeply they will be addressed in the short session, but I am committed and will continue to um be active in that legislative advocacy. I intend to gather um and also tapping into the $1.2 billion education stability fund. I

037do intend to gather more information on the revamp fee for service Medicaid billing and I am committed to improving the communication so it's proactive and in real time. Families move here for our quality education and our programs. We certainly have our strengths, but we also have our weaknesses and sometimes it's a miss. But learning from that miss, acknowledging it, and doing better will become our superpower. Thank you, >> Dr. Ledwig. It's your turn for your superintendent report. >> Thank you, and thank you for those comments, Chair Sloop. [clears throat] I recognize that um you're also shouldering a lot more of the communication responsibility as the chair and that's part of the um policy and the procedures. And so I know your fellow board members and I appreciate your careful attention to all those communications and

038just the sheer amount of time um and thought you've put into it. It's very obvious. So thank you. All right, we'll go ahead to the next slide. I want to thank Director Wyatt for queuing us up for um what's on the slide here. Um, just want to recognize a recent visit that we had and I won't repeat everything that uh, Director Wyatt mentioned, but at uh, our final schoolwork plan visit at Wilsonville, we did have Dr. Charlene Williams and members of her team there. Um, and while they were there to gather information from a select few um, school districts who actually implemented the policy on the earlier end of the mandate. As you know, the legislation mandated mandated it to start in January for all districts. we opted to go earlier. They've they're visiting a

039few school districts around the implementation process so far and how it's going so that they can give some of that feedback to um school districts who are just starting but also kind of think about the lessons learned from those who have gone first. And um I won't go into detail again, but the only thing I'll add is not a single student tried to negotiate undoing the law um or asking that the governor walk it back. they really kind of has have accepted that this is probably what's better for them and their learning and then just providing some gentle suggestions of maybe ways it could be adjusted so they could use their phones to pay or when you think about QR codes now that are everywhere attached to posters and communications it's hard to not then

040have your phone to access those so um it was really wonderful to hear from our students and again I also thank our Wilsonville team for hosting that visit. Next, um there are two processes that I want to just update the board on and some of this um has been sent out in communications. Some of it you've received from me, but this is a public meeting and I do want it to be on the record um so that those who are either watching from home or don't subscribe to district um parent square or email have access to some of this information. Um we are uh deep into the process of a primary [clears throat] school boundary realignment based on a couple things. One, the consolidation of Stafford and Bolton schools, but also the opening of Frog

041Pond Primary School. And this work is um nested within the framework of both our mission as well as one of our district goals about being responsive to community growth as well as a board goal that you established this year. So all of this kind of brings us to this point as well. Next, so the boundary task force has been selected and there are representatives from each primary school, Westland and Wilsonville. And yes, initially we did not include uh Boon Ferry and Lowry as their boundaries would not have been changed. Um and we really were working with the north end of Wilsonville with Beckman Creek um and then the opening of Frog Pond. But based on some interest and um input from the school board around some inclusion, we do have um a representative from Boon

042Ferry and open to hearing if there's someone from Lowry. We do understand the time constraints um are um quite significant in terms of several all day meetings. Um but we're hoping that um we can find a few folks for that. Um the role of the boundary task force is to um do the work of studying the um the zones and the various maps and recommend plans then to the superintendent. I will then of course bring that to the school board for final approval um which is um according to board policy. They also um will provide input that represents their school community as well as overall district community and they act as key communicators um back to their neighborhoods and with others as they engage with our community during the process. Next, we sent this out

043to the community around some general guiding principles for this process so that folks know that these are some core uh values we are going to have for the process to stay child- centered in our focus to not only look at um a boundary map that fulfills um the needs for next year, but what would it look like in five years or 10 years in terms of some stability for those schools as they change over time? Um, and Flow Analytics has the data to be able to do that around demographic balance, accessibility to neighborhood school, keeping in mind transportation and length of time perhaps on a school bus. Um, as well as then are there certain programs at some schools and not others that we need to consider. Um, when we look at boundaries as well

044as clear and ongoing communication, we do have a website link that's dedicated to this process that the community can access for accurate information and it also has an FAQ section that has started. So, I would encourage uh board members as you start if you start getting some communications that you believe would um serve well on an FAQ, feel free to forward those to me or to Andrew Kilstrom. Next, some of the working parameters that we did communicate to our community um was that we were not going to adjust the middle and high school boundaries. They would stay the same. That the boundaries of Cedar Oak, Sunset, and Wamit, Trillium um would stay the same, but just expand. We weren't going to shift those. Um in terms of if you were a Trillium family this year,

045not being a Trillium family next year, that's not going to happen. It's just that they're going to um expand to include the neighborhoods of Bolton and Stafford. That Beckman Creek primary will adjust its boundary on the north end so that we can create a new Frog Pond primary boundary. And that includes also dissolving the Stafford Beckman Creek choice zone and reassigning that to Frog Pond or another um nearby primary school. Frog Pond will then have its own established neighborhood boundary. So these were um parameters and uh information that we did send to the whole school community in a letter. It was sectioned under you know what will stay the same and what will change next. So this is our timeline. We do have our boundary task force group established um and they've been um receiving

046some communications from us. Our first meeting is tomorrow. Um it will be 9 to two so a very full day and um they'll begin to work with what we call springboard scenarios. Uh they'll get some overview also some training on how to read different types of boundary maps and using the um getting acclimated to the program that flow analytics will have um and they'll work on that um back and forth throughout this week queuing up then um a scenario or two. We'll see what comes out of that for the community then to provide feedback um next week. Um just as chair sloop mentioned um that anybody's everybody's invited to attend those feedback sessions. They'll be in person at two locations. We'll get those out as we know availability of our school sites. We're still working

047with very busy school schedules and sports and all sorts of things. So trying to get those um accommodated. um feedback will be um communicated through um an online survey. So if folks come in person and they interact with people at this kind of openhouse kind of format, we will still ask them to write their feedback in that survey. That takes the pressure off of the folks who are there remembering everything that was told to them and taking extensive notes. Um, so they'll there'll be laptops there available for people to fill out and then those who aren't able to go in person can still um get a communication where they can see the proposed boundary scenarios and fill out a survey um from home. The following week, all of that survey information will be um accumulated

048and um then made accessible to the boundary task force groups. will work through that um see what kind of feedback there was, especially if there were questions about um certain adjustments and then working that next week on final draft. Um, I know you see a date on there that's not yet um been approved by the board, but our hope is that sometime early February um perhaps on the on the second, and you'll discuss it at the end of the meeting today, um we can get schoolboard approval of the final draft. So the timeline we know it's a little it's compressed but when you look at how much time we've spent in the past on boundary processes were actually putting in more time cumulatively in a shorter span than a longer span with um meetings spread

049out and not as long. Uh it gets us to the same place in the end which is a new boundaries that parents can then uh take a look at and make decisions. Um, district transfer applications are open in February. So, that's an opportunity if parents um want to continue with their neighborhood school or if they think a different school is a better option for their child, they can fill out that transfer application. Those are then approved in March um and ongoing. Um but also in March we begin to work with staff assignments and some of that is around um contractual obligations but also um getting folks where they know they're going to be the following year because after spring break um we move into other components around transition and particularly for Frog Pond which will

050be opening a new school. They'll be doing some team building and with their new staff and thinking about their move into a new facility. So, there's a lot going on before the summer. Um, and time goes fast. So, that's the timeline for that. Now, all of this is if it's perfect weather and we going to get all these meetings in as scheduled. Next, the second update that I want to share with you, and several of you have already mentioned this, is again um offering anformational meeting to the current parents of students enrolled in the Chinese dual language program. So, we have a meeting informational meeting set for um January the 14th. We will do one session in person at Wamut Primary School where the program will be transitioning to be an opportunity to see the

051school if folks haven't seen it before, meet the principal, um kind of be in that space and we'll be providing more information about the model and addressing questions. And then for those who can't come in person, we will have um that same evening from 6:30 to 7:30 um the same information presented virtually and an opportunity also for questions to be answered. Um we've had parents ask, you know, do we need to tell you now, you know, whether we're going to stay with the program or not? And we've said we really prefer that folks wait until after the boundary process is complete. um that may be um a factor for some families if they were wondering about busing or where their school would be. And um and then lastly, as several of you have mentioned, we

052do want this transition to be as successful as possible. We want our program to continue successfully. And while we have had consultation um over the years with our Spanish program and even with opening our Chinese program um a lot of professional development, we attend conferences um annually. We thought with this specific change, we would bring in someone to just help us work through maybe aspects of it that we're not seeing as clearly or helping us think about um all the components of it. And so while we do have someone from the ATDLE organization, Dr. Molina helping, there are others that we plan to reach out to, some of them local um uh who have been part of starting Chinese dual language programs even here in Oregon that are friends in the work to just kind

053of be thought partners as we move along. And then lastly, just want to share with you around your school board number goal number two, which is together we will examine the efficacy of our inclusion model and plan for its future by analyzing student data and budgetary spending while gathering feedback from students, families, and staff. Just wanted to give you an update on how we are working to support that goal for the board. Um, Chair Sloop mentioned that on September 22nd, you had your first uh work session dedicated toward that goal where you got an overview around special education and the inclusion and inclusive practices. You also heard from the first of several um voices. It was a panel of some students and parents and staff. You were kind of in a circle just um hearing

054experiences from those different constituency groups. Um our next step is from January to March. We're going to be doing some district staff listening sessions at each school, gathering input from staff. Um it's much more if we get to all 16 then we can gather that data for you. Um it's a way for um myself to learn and others of us and then we will consolidate that and give you back give you that feedback which then you can use then um for your next listening session with a representative group of staff. So you'll have input from many more voices than um your next staff listening session. As chair Sloop mentioned um we have contracted with a group called Urban Collaborative that have expertise around inclusion models with special education. They do go around um the nation

055and provide feedback and evaluations and kind of like an audit or a review by doing extensive interviewing. They'll interview students. They'll interview parents, staff, um, and then they'll go in and observe. And the idea is to then provide a report of what they see in here. And it's a great opportunity for us to do, um, that provide that to you as a board. Um, but also for us to see what's next. Um, we believe there's many things we're doing well, but there are also places where we know we can continue to improve. There aren't very many districts in the nation that are fully inclusive and so sometimes finding another thought partner in the work can be challenging. So we're looking forward to this feedback from Urban Collaborative. We believe it fits not only your goal

056in providing you that information, but it also fits a goal for us around our work um to continue to get better in our service to students. And that's all I have tonight. Thank you. Oh, and lastly, you have um you mentioned work plans. You have white binders in front of you. All 16 schools work plans are in there. So, you know the ones from your schools that you visited, but now you have from all of them, as well as the report cards from each school and the district. >> So, similar to last year, this is just an updated binder. >> Hey, thank you. [clears throat] All right. So, we're going to move on to the um consent agenda. Do we have a motion? [clears throat] >> Madam Chair, um I would uh and I'm hesitant

057because last time I asked this, I think I was wrong. I would move that we separate approval of the December 8th minutes out of the consent agenda. I think there's a correction that a substantive correction that needs to be made. >> I'll second. Well, there's been a motion and a second to remove or separate the um December 8th regular board meeting minutes from the consent agenda. Is there any discussion? Madam chair, just as way of explanation, I think that there was a a substantive discussion on one of the items that was um categorized under a different item and I want to be sure that if we're looking back at that particular item, we are able to find that discussion easily enough. I think there is a confusion between 8 B2 and three and I would

058be happy just to have that be discussed and um approved separately. So, I think you can just get a nod of consensus to remove that and then we can place it somewhere else in the agenda. >> All right. Do I have nods? All right. Okay. So, we've removed the December 8th um board meeting minutes from the consent agenda and we'll um add it later on into this evening's agenda. So, can we have a vote on the consent agenda that includes the hires and the December 18th? >> So moved. >> All right. Second. >> All right. There's been a um motion and a second to approve the consent agenda for the hires and December 18th special meeting minutes. Uh Kelly Douglas, can you take a vote? >> Thank you. Director Shoemaker, >> I. Director Wyatt or

059Dr. Salvage. >> Hi, >> Vice Chair Vidal. >> Hi, >> Chair Slooh. >> Hi. >> Thank you, [clears throat] excuse me. All right. So now we are going to have um [clears throat] moving into public comment which is from residents um directly rel related to our board business agenda items. And uh first speaker is Athena, but I better go over my um public meeting comment. Uh, thank you for taking the time from your day to share with us your voice and take part in informing the school board of your opinions, thoughts, or recommendations regarding district action. Your involvement is valued and appreciated. If you wish to make a public comment, okay, we already did that. Um, public comment is a time the board uses to collect information rather than engage in a dialogue. The board

060encourages speakers not to mistake the board's silence for a lack of interest or care. We are listening carefully and probably taking notes. If you are asking the district or board to respond or provide information, please provide your contact information with the district board secretary so the appropriate person may follow up with you. The public comment time is not a form for singling out individuals, district employees, or students for complaints. If you have a complaint about an individual student or district employee, please do not mention them by name or provide information that will allow for them to be identified. Please use the district complaint process accessible on our website to help resolve individual situations of concern. The public comment time is for addressing the board and not an audience. All comments will be given their due

061respect by the board. Similarly, we ask that members in the audience be respectful of all speakers and refrain from giving cheers, claps, or negative noises such as booing when a member of our public is speaking or has concluded speaking. Please keep your comments to 3 minutes. And if 3 minutes is not enough time, you are welcome to reach out to the district office or board at a later time or submit materials to the board or district. Um, we may set a maximum time of 45 minutes for public comment and uh we can determine if we need to extend that time and a written version of public comment by email or hard copy may be provided in lie of speaking and they will be delivered to and read by each board member. All right, so we

062will begin with Athena. Hi, good evening. Um, I know that none of this is easy. Uh, it's not not easy for any of us either. Um, but I do want to go over some concerns that I have with the ADM that is being used and cited in tonight's agenda. Um, [clears throat] I did send you an email about this, but this gives me a better chance to explain it to you. I think the um ADMR which is and just to give kind of a baseline in case anybody doesn't go in as deeply as I do into some of these topics. ADMR is just like almost like a headcount, right? It's a snapshot. But if but ADMW is the one that's weighted and it's got the poverty and it's got the numbers and it's got the

063IEP numbers and it's got the all the other weighted um numbers. So when I have been looking at the um district the state school fund estimates, they give the numbers that I think are being referred to here, including the 8891 average daily membership resident. Um I believe that was in the extended ADM on one of the estimates. um and the ADM W weighted um that um it's being compared to some of these are if you look into the the breakout reports which are are how it takes the ADMR and it and it figures in all those things and then it that is what's used to create the state school fund numbers the weighted one. So in order for the ADMW to be correct, the ADMR has to be correct. Problem is that we have such

064variance every single year between March or February and end of year. So there can be dramatic differences. So I looked into it and it turns out that it's not used officially. And I think that's one of my biggest concerns is that um it is used to determine the state school fund funding, but it is not based on enrollment count necessarily. It's just kind of an estimate of what they think it's going to be. So if we have something that's starting at 8,900 at the beginning of 2526 and it's ending at 8600 at the end of 2020 2526, how do we know that 8600 is represented? what's in by what's in the fall membership report and the fall membership report is a lot more official along with the spring membership report. Um and in addition the

0652425 numbers here are lower than many of the numbers that are listed in the 2526. So if you look at that comparison a little bit more deeply, you'll see why. um you'll see that there's different waiting measures. There's a lower ADMR um and all of this doesn't correlate with with what's happening. It's just an estimate. So, it shouldn't be used for official purposes. So, I can go into more detail. I would like to share more if I can. Thanks. >> Thank you, Mr. [clears throat] McCabe. Uh, John McCabe, Westland, Oregon. I guess the one thing that can be said that's good um number-wise is through December of this year, we have collected $2.6 million more in property taxes than last year. In fact, in property taxes, we have collected more than all of last year.

066That's not what the budget shows. And uh it should be transparent to everybody. Again, in transparency, uh you're going to be told tonight that in this school district for the out of district students is 370 this year. On the sheets that I've given to you, um flow analytics says it's 459. 89 student difference. what is going on here when this sheet doesn't match reality and you're to make a decision. And then the other thing is on the transfer out of the district it's limited to 20. We need to go back to an eye for an eye tooth for a tooth. It used to be in this school district we took in 20. We sent away 20. This year we took in 459. We did not send out 459. essentially. But what used to be open

067enrollment needs to end. Send those students home or allow students from this district equal to the amount of how many we're bringing in leaving. Then there's was the talk already tonight about Beckman Creek Stafford will now go to um Frog Pond. That's great. There's only 25 students from Stafford in that. Rest of over a hundred students were at Beckman Creek. So if this were to occur, Beckman Creek and Frog Pond become the two smallest schools by enrollment in this district. We've gone too far down this road with wrong information. And if this is being seen by anybody, look it up. It's true. And then there's there was a lot of people talking during the vote for the closures of uh that um we're going to be $10 million in debt for the 2526 2425 year.

068We were only supposed to have a $6 million in fund balance. You'll hear the report tonight. It's $19 million. At 10 million is overexaggerated. It's not correct. and we are destroying our kids' education with false information. And so it needs to come out. It needs to be more accurate, more transparent. Like I said, we already know the property taxes amount collected are higher than ever before. Then I have the fear for the school district. is this on the website of frogpond neighborshoods.com that frog pond was required. It is not required by the city of Wilsonville. I don't know who's getting them that information but it's also damaging our school district. >> Thank you. move on to our board business. Uh >> oh. Um here's the signup sheet if you just want to put your name

069on there. Yeah, my name is Chris. I've got well I have one student still in Wesland Wilsonville. Um had two students going through primary middle school. One's thriving, one was struggling. and for u various reasons with merit we we moved him out of the district. And my question is really he he's attending a new school and we're seeking release and um the question is on this document from Superintendent Lewig on the process. It says here that priority for release will be given according to the following order. And then the next paragraph it says if there's there will be a computerized lottery process for the 20 spaces which is it do we follow the prioritization and then a lottery or if it goes over 20 students that seek exit it it's just going to roll the

070dice. So I I don't know how long you're going to stay for the meeting, but that will be a topic. If you would like to stay longer and then you might hear some of the discussion and that answered and if your questions don't get answered during the board's discussion, you could stay afterwards and talk to a staff member. >> Perfect. Yeah, it's just seeking clarity. Yeah. Thank you. >> All right. Uh board business begin with Dr. Hughes. Good evening school board. Tonight I um want to give you an update on two items. The first ones is the um annual comprehensive financial report for 2425 and the second ones is the financial updates for the general fund as of December 31st. So in front of Rosie the um annual financial audit timeline I would like to

071take the opportunity to walk you through this so you can understand the work that involve and the time frame that related to the audit. So starting uh the audit by May around May and June that's the time when the business received the interim document from the aton auditor. This do this document is um um it's a request list that um focus on not only general fund but special revenue gap services capital project cash transaction very much very everything and why this is important because this is the opportunity for us to look into our system to review the process um to catch the early uh arrow if um we see it and to u avoid surprise later. So this is a long and detailed process but it's very important because it makes sure that our district

072financial is accurate complete and most importantly is to um make compliant with the state and federal regulation. So that's it for the month of May and June. [clears throat] And then when it come to July all the way to September is when the business office focus on closing the book which is uh during this time we look at uh closing the book on the prior year. We make final accounting entry. We reconcile the account and we prepare for the trial balance which is the foundation for the audit. And um remember although we held a month of July, August and September a lot of work like the teacher salary payroll in July and August had to be posted by um June 30th even though it it not happened until July and August. And then the school

073admin uh assistant did not come back after the summer break until August 22nd. So we have to wait for that uh for them to send all over of the outstanding invoices at the school to the net office to process um that outstanding invoices. This step is critical because every transaction um that we want to ensure that the transaction is accurate recorded in the system and then when October month come is uh when the auditor dive deep into the financial uh transaction and they call the field work. So in this uh time they do um they select the sample of transaction they they select like the payroll who they want to audit or the invoices of the vendor. So they go deep in there but most importantly they focus on the internal control because if we

074have which internal control is it mean uh we open up a lot of force and error. So the one of the assemble is or the goal of the inter internal control is to make sure that um no one uh can like no one person can authorize and process payment along from beginning end to the end. So that kind of the internal loan control thing and then last but not least on their part is to test the compliance to making sure that own transaction follow the state and federal policy and rule for the grant. Um why the field work is important is so important is because the more that they understand the strong internal control that the district have um the better it show that we have um competent in our financial report and then um

075uh to avoid any mistake. Then from the month of December to January uh we uh received the final request from the auditor. So um the auditor will send the letter to our authority to see if any outstanding cases out there and then um I will work on the management discussion and analyst. uh that report will be included in the uh annual report and then um they also focus on the required statutory disclosure and that take a lot of time. Um also during the month of December the business office has to upload all of the actual revenue and expenditure to uh Oregon Department of Education. So that is all the work um related to the artist and the good news that we have is the district 2425's um annual comprehensive financial report is complete with no

076material findings. Um the remain reviews of this is the IDEIDA grant and nutrition services because these are the uh federal um program and the reason is a little bit late this years is because uh the government shutdown and uh the federal could not uh uh share the sender procedure to the auditor company late. So therefore they just recently get that um procedure to um to complete the the audit. So that's why we have the two outstanding item with the auditor. So uh good news about this one is like u no material fighting and the auditor will be ready to come and present to the school board uh in this coming mant. >> Thank you so much Dr. Hughes. Um I just have a quick question. Um the audit firm is going to present uh next

077month. Is that what next month? >> That's what you >> um during our um uh the meetings we had regarding school closures. Um there was a lot of questions about um uh just like um audits or financial um our finances. And I was wondering could you share with us the name of the firm that audits us as a district? Yes. >> Yes. Uh the name that audit our school district book is Paulie Roger. >> Okay. Thank you. Paulie Roger. Yeah. Okay. Paulie Roger. So in case community members want to look uh that firm up, they can do that in preparation for next month's presentation. So and I know they do I remember this from years past. They do audit other school districts as well. Correct. >> Correct. >> Great. Thank you so much. I really

078appreciate that. >> Any other question before I move on to the second items? So the second items is our general fund financial report picture as of December 31st. So in this month um not much going on uh not much different compared to the report that I share with you in November. Um the only thing different is when you look at the ending fund balance for 2425 going forward into 2526 at the beginning fund balance. The t the different in here is um in November I was estimate the uh ending fund ending fund balance for 2425 would be 18.8 8 million um there is 500,000 different in here or increase in this one is um in my memo to you in November report I mentioned that the business office sets aside 500,000 as a precaution for

079possible possibility of adjustment for grant because the um the grant ending is September 30th and during in July, August, September, we the business office work very hard to try close out the grant and with the portfolio of 31 million to set aside 500,000 for the precaution is very standard in case any expenditure that need to ship back to the general fund. So we have that cushion for it. Um but after um review detail review um and uh very much close to the audit complete we feel confident enough to report to the school board that we don't needed 500,000. So with that it add back to the and fun balance and provide a healthy stronger and infin balance for 24 25 go into 2526. Um another one I did not make the changing but I put

080on the note with the the interest earned the interest earned uh for 2526 a little bit less compared to prior year and u based on my review as of December 31st the actual interest earned in this area is less compared to last year during that time. So I just want to give you a head up but I don't want to put out any number yet because I want to wait until the January January and February come in to have more of the um punk Greek information before I make that inform um announcement with you. So with that I'm happy for any question from you. So speaking on that oh I'm sorry I should have asked everybody else. Yeah. >> Okay. Okay. I have a few questions. Um my first question is when we look at

081the common um Oh no, that's not where I want to go first. When we look at property taxes and we uh look at the adopted budget versus the year in predict predicted um projected budget, we can see that we're uh we're projecting um um about uh 454,900 less. Could could we talk about that a little or >> we did um in my uh memo to the spoon ball in November um I was very uh specific and detail to explain why it more and at le um I think it's just good to point that out that we're expecting less in property taxes and that you did go over that in our in the November meeting. Um I also uh had another [clears throat] question. When we look at um the estimated ending fund balance for 2025

0822026, we see that that's about 9 million um 34,000 which is at 6.32%. And I know you I've asked you this a number of times um in the past, but what is the recommended percentage for that? >> Yeah, I mean it really go down is like >> for any organizations um >> the GO or the Oregon Department of Education or >> like what if the business shut down? [clears throat] What do how much money do we need to pay back stuff? So we need to have at least one month to two month >> of the expenditure. So in here I would simply take my total expenditure would be 153.8 8 million right now at of December 31st divide by 12 >> and then so so we will have each month and then we can say

083okay what's the at least one month of that expenditure look like okay >> so I think um when we did the math in the past it's between 9 million to 11 million that's the average end balance >> okay great thank you so much Dr. Hughes. I appreciate that. >> Thank you, Director Vidal, for pointing that out because I think the the thing I wanted to just observe and make a point about was the fact that that ending fund balance um does not cover one month of our expenditures. Um and in addition, it doesn't even cover one month of our salary and payroll costs if we take that total and divide it out by 12. And so if we think about the bare minimum of what we want to plan ahead for, I know this came

084up during our discussions about school consolidation and other um budget um choices. But I mean, we're cutting it so close and I know that everyone is entitled to a different belief or different values about how much you keep in the bank for a rainy day. Um but I'm just pointing out that um we're not even able to cover our projected monthly payroll with the ending fund balance that we have right now. So, it definitely points out um how challenging our budget scenario is and um I want us to keep having these great conversations um with the information you're able to provide because it informs us heading into budget um adoption season. So, thank you. >> Yeah, thank you. >> I think I would just add that [clears throat] the ending fund balance from 2425 created

085a starting balance for this year. Um, there's a difference between starting with 14 million, 19 million, and then starting next year with 9 million. If you're going to start with 10 million less in your carryover, you've got to do something different to your expenditures. And that third column that I was showing you every month of what do we predict if we just roll up is where, you know, the ending fund balance comes over and helps. And when we go from a double-digit ending fund balance to now a single digit, something's got to change in the expenditures. We don't know the exact number, but we've got to pick, you know, we we picked 10 million um as a place to reduce and then we can work with that from there. So, >> so in addition to

086the end infant balance to make sure we have enough and infant balance to cover at least one month, we also need to look at um more into the net bianium. For example, the bianium the per rate on tier one tier 2 14.3% and dear officer is 11.15%. But we received the information for 27 29 tier 1 tier 2 will be 20.20%. So which is like 6% more than this current bienium and then the offsets is 17.49% which is another 6% more. So with that we have to be more proactive in our saving. So when the time come we have that money um available for to support. So um my question was stemming back from the investment earnings the interest rate. So [clears throat] on the um sheet up there it's not being adjusted yet because

087you're waiting for more um data to come in with that. Is there because of the interest rates being lower, is there a possibility of having another side account um to offset the PERS interest rate if if the interest rates are going low enough? >> Yes, that's very good question. Um we we and along with other school district in Oregon working with Piper Sandler on the side account. uh because our 2004 site accounts will be expired in 2728 and that's first site account that we have 2004 um that been saving us a lot of money saving us over 11 million over the 30 year periods um but now that side account is about to expire so yes we are actually working with Piper Sander on another side account just not sure. We really got to watch

088that interest rate. Um there's some numbers that are floating out there around how low it's got to go for it to really be advantageous >> and um we're just not there yet. I think it's got to be below 6% at least I think for it to be advantageous. Um, I've had the opportunity to attend Oregon School Board Association um, meetings and conferences and PERS is always a huge topic and I I just want to really appreciate you bringing this up, Dr. Hughes. Um, you mentioned that there's going to Well, I don't know if appreciate's the right word, but [laughter] you get what I'm saying. Um you brought up that there's going to be a six six% increase in PERS. Um when you say 6% increase, what is that mean in dollars? >> I have to

089get back to you on this. >> Okay. But I uh but I think uh Dr. Chum might remember we did have the work session on PUR >> and uh la this year when we have 1.68% 68% reduce. Um I went over that what it mean in the saving for the district in term of 1.68%. So I have all that formula and I can get back to you >> and I just like to say I did not ask you this question prior to this meeting. So I'm asking you impromptu right now. So I thank you so much for getting back to me on that. But I would just like to say to the community that the PERS increases are um very real and uh they will impact this district and all public agencies uh very dramatically.

090And so it's something we are very conscientious of and uh uh we are holding on to our hats and glasses on regarding how that's going to impact us uh in the future. So thank you Dr. Hughes. Thank you so much. So the next um is the health and safety report with Mr. Jeremy Nichols. >> Good evening all. Good to see you. I know you looked at the agenda. IPM reports coming in January. I'm putting that on the calendar. I I know. Uh no, according to board policy EBB, um the operations comes and and updates uh the board on the integrated pest management plan and the pesticide applications for the previous year. So here I am. We uh 2025 I had the the spreadsheet. We made 40 applications. 31 of those were herbicide applications. Nine of

091those were insecticide applications. Uh, prior to every application, it's um preceded by a memo at least 24 hours in advance. A lot of times we go more like 48 hours in advance. That goes to the whole school community. And uh so parents, anybody that signed up on the parent square for that for that school and uh it it talks about what chemicals are going to be used for what purpose. Um gives an idea of where on the campus also gives an idea of timing. So, it gives all those specifics in the memo that is set out. I have an example of one if you'd like to see one. Uh, we also post physical signs uh per IPM law around the areas that any pesticide is going to be used. Uh, so if you compare what

092we did this last year to the year before, we made a lot less applications. Uh there's mostly due however to just a labor availability. [laughter] Uh any pesticide applicator has to go through stringent uh coursework and whatnot. And um and we we do handle that inhouse. Uh but we just have less of those people doing that work. And so the year before we still had the first six months of 2024 with a uh landscape landscape contractor with licensed pesticide applicators that were doing a lot of that work. So that account for some of the discrepancy that you see there, we try to stay on top. Um obviously we don't want to use pesticides, but when we feel that it's necessary, we we do and we try to be judicious about it. So um that's the

093report. I'm happy to answer any questions. So, whenever I see your name in my inbox, I know there's a really exciting memo coming. Um, but I do appreciate you're notifying the school communities. Um, I do want to pick up where our former school board colleague Lewis Taylor used to always comment at this point saying reminding the community that, um, when we don't apply enough of these pesticides, we get a lot of complaints. When we do apply too much, we get complaints. And it is that balance between um maintaining our facilities um balancing the amount of available labor um and if we look at the number from last year to this year um it is a decrease. So um just want to recognize that but also just recognize that we know that you sometimes are in

094an impossible position of people that want more or people that want less. Um but thank you for being so transparent in the reporting um with each application as well as to all of us. Director Shoemaker, >> Mr. Nichols. Um, so I see ants and bees and wasps. Oh, yeah. >> Are are here. Uh, can we assume that those are just uh when you get cold? >> Not necessarily. Okay. Do you have a schedule for some of that? >> No. I'm sorry. There's a series of events that precede, especially the ant one. That was our first time ever making a pesticide application for ants. That is typically not something that we've do we've done. Uh that's typically handled with, you know, sanitation practices, deep cleaning, um all the things that you would do. Uh there was

095one school in particular that just had a very serious problem that would was not able to be rectified. So we made a couple different applications uh trying to rectify that. And so uh there's always a series of steps before you know we we try to hit that higher bar. Um, now with the any wasp, yellow jacket, if kids are getting stung from the playground, that's the call. And with those are emergency applications. Uh, fortunately, I will say there was a lot less of those this last year than the year before. Uh, part of the reason our grounds crew was able to identify some of those nests up in the eaves next to the building and take those down early in the morning um with, you know, mechanically rather than with spray. So, that's kind of

096how those work. >> My my uh I guess my biggest question is of these 40 applications, like 30 of them are invasive weeds, right? Um and and a number of those are done during the summertime. It looks it looks like how do we know how do we notify the community when we're doing that in the summer? Same process. Okay. >> Uh same process. It goes out to um everybody that's on that list. uh and uh and in the case of middle school high school students even they because if they sign up as their with their email address on the parent square they also get that notification. So, for example, when there's not when there's a application at Westland High School, there's like 4,000 emails that that go out, you know, so there's a lot of

097people we try to cover as much as we can. Uh we often get lauded through the IPM folks that run this for the state from ODA and also uh OSU about our communication method and just how robust it is. And we really want to uh be outfront and let people know Um, and I also wanted to clarify I there was an email that we received and I went down a rabbit hole on the OD website and um there's a lot of protocol in the IPM um for every school district that you have to follow and with with the notification but also the timing and making sure that um they're not it's not being applied like during a school day and um that It it's also not on like playground areas and I is that correct

098where with the kids were playing like in the next day they're not playing in that >> it it it would depend on the type of application right so um every product that we use is on our low impact list that the board has approved uh and so according to the manufacturer of every single product we follow those instructions right so some of it's a 24h hour wait period A lot of the products though are they it says on the manufacturer um label that you can reenter when dry. So a lot of times on those dry days to to director Shoemaker's point in the middle of the summer it's hot make application it dries fairly quickly >> per the manufacturer's instructions you can reenter that space. Um there's other products we we used a few products

099for broadleaf spraying to try to bring back some of our grass fields. Boonsberry is a good example of that. We were able to work back there and try to bring back that field. Uh it had been overrun. So we made a few applications there. So in those cases, we just closed the field for, you know, a a week, two weeks at a time to uh because we're doing some other things as well to try to bring the field back. So it just depends on the product. >> That answer your question? Okay, great. Any other questions? >> All right. Thank you. >> Thank you. >> All right. Um, excuse me, Mr. Remo Douglas, you're up. >> Good evening, board. Um, here this evening with a memo and resolution around the selection of a construction management group.

100Um, this is typically that first professional consultant. um RFP that we put out and okay, we never assume that a bond is going to pass beforehand, but as soon as we go out, we're out looking for that help. Um you know, per the memo, this is a group that will supplement our in-house forces um for overseeing construction. We have a good core team um that can perform a lot of the core functions. Um but the breadth and depth of a program of this type is such that you want to bring in some additional folks um in order to be able to oversee all of that work. Um this process uh that was used is the standard process for selection of such consultants from OS. Um we went through that full public competitive process. Several firms

101uh applied, three firms. Um we had a committee of five individuals score those proposals and the subsequent interviews um and submit final scoring all completely independently. Of course, conversation reviews um but everyone walks away, does their scoring, brings it back and then um in line with the process that high score is successful and we begin negotiations. Um so the the purpose of the resolution before the board this evening is to authorize staff to complete those um negotiations and sign a subsequent contract. I'm happy to answer any questions the board may have. Any questions? Has Is this a um construction management company that we've used before? Do we have any past experience with them? >> Yes. The selected firm is a firm we've used in the past. Correct. >> Okay. >> Do we Oh, director Shane,

102I saw on on their website that they look like OS, one of one of their clients. Um, do you know are they currently involved with u uh I was over there the other day and saw that new middle school that's across from the high school. Do you happen to know if they're involved in that >> in the particular project? Yeah, >> I'm not certain. Um I do know that they were recently selected um for Lake Asiggo's new construction program. Um Lake Asiggo has worked with them before. Um Lake OGO's uh capital director um is uh someone who's actually worked with us here prior. Um, and so he and I talk uh occasionally um about our programs. Um, so I'm not certain if they manage that project specifically or not. They had some in-house folks as

103well over there. Um, but they have um worked with that district before and were also recently selected there. >> Did Did it you happen to know I think I saw that they also have worked with North Quackamus. Is that correct? >> Yeah. uh Turner Townson Hiri is one of the larger and more experienced firms in in the country and in in fact uh much of the rest of the world um in doing this work. >> Mr. Chall. >> Yes. I move to approve board resolution 2025-06. Wait, is that right? No, excuse me. >> Yes, it is. Okay. Thank you so much. Excuse me. Yes. I move to approve board resolution 2025-06, construction management contract. >> Is there a second? >> Second. >> Any other discussion or questions? >> Director Sagio. >> Uh thank you, Madam

104Chair. Um and uh thank you, Mr. Douglas. Uh, I just wanted to um put my marker down and and say that this is a great opportunity um as we begin uh plotting and planning and spending this money to establish a significant and very granular transparency process with regard to those expenditures. Um it's an opportunity to set a real uh new very high standard in terms of transparency and fiscal accountability. Um and I hope that um we can use uh this this bond uh to establish and to and to and to set that example. So, um going to urge you and the staff to um uh to go hard into transparency on this. >> Certainly, um being being transparent, having good records. Uh there's there's talk of the the audit most recently. Um my job every

105time we engage with the audit and the bond office is want to give them everything they want, nothing they don't really fast. and uh make it so that uh their our part of their year is very short and nearly with full confidence. Um and yep, the next the next six months here as we launch in with this group um and we start planning out um the next five six years of work. Um a big component of that is the financial management and um generally speaking by the July following election we have our first quarterly report to the long range planning committee which is our bond oversight committee and there's conversation along the way towards that with that committee about what it what they're looking for and what they would like to convey forward to the

106board around that transparency and so I expect that will be a robust conversation made Any other discussion take please? >> Thank you. Director Shoemaker. >> Hi. >> Director Wyatt. >> Hi. >> Director Svagio. >> Hi. >> Vice Chad Doll. >> I chair Slooh. >> Hi. >> Thank you. >> All right. Uh Dr. Ledwig, you're up with the interd district transfer parameters. >> Thank you. You have a memo on this. Um, this is our annual action that the board takes. Um, there's two types of transfers in our school district. There's in district transfers, which means people who reside in the district, their boundary is for one school, but they want to go to another one. That's a different process. That's just handled without board declaring any number of open or slots. Those numbers are also mentioned

107in the flow analytics report. So there's two different types of transfers. This memo and this process is about interd district transfers. So students who reside outside the district um in a neighboring [clears throat] school district that may want to come to Westland Wilsonville or students who live in Weston Wilsonville that want to go to a different school district. And um so this is the process in which every year we ask the board uh to approve the number um of entrances in and exits out. And what we're recommending is that we keep the same number um or conditions that we've had in the past. So for entering in, we have um declared that we would be open to transfers coming in for grades uh K through 8, primary, middle schools. Of course, we'll as we get

108closer to the start of the school year and classes are already set, we do then kind of slow down and take it case by case to see if we have room. In terms of the high school, you see the number of openings that we will have for Riverside, Westland, and Wilsonville. And we only open at 9th grade. So those are the same conditions we had last year. and staff is recommending the same parameters for this year of the school board. In terms of transferring out of the district, um staff is recommending again the same number of slots um approving 20 releases. There are some districts that we're learning that are actually not approving any and other districts may have a larger number. Um, we've chosen 20 over the years and we're recommending to the board

109that we continue to keep with that 20. You can see then the priority for how we make those decisions. Students who are seniors are not part of those 20. We do release seniors um so [clears throat] they can have their their last year at an outside school district particularly if their family moved um you know their junior year, they've never even been to the school district here and they want to finish um their senior year. So all senior students currently enrolled in another high school outside the district, uh we just go ahead and release them. They're not counted as part of the 20. Then you can see under item two the prioritization of how we release. In the past we have done a first come first serve kind of release process. We are switching that

110to a lottery this year. Um, we've had some changes as you know with the consolidation of schools and we have heard from some families that there may be some interest with some programs um or um kind of their intentions. And so we just want to be really careful that um we release families in an equitable manner. And sometimes with first come, first- serve, emails get lost. Somebody answers the phone and doesn't get the message transferred to somebody else. And we're just anticipating this may be a more sensitive year than others. And so we're going to move to a lottery process. It will still move through that priority list. So, um if we have more families requesting um by March 6th to move out of the district and the 20 slots after the seniors are released,

111we'll go through uh first the resident students who are currently enrolled um in high school at a requested school. So, we'd give them first priority of the 20. And if we need to do a lottery there, we'll do one. And then we'll move down through each of those bullet points. If the 20 slots are already taken by those high school students before it even gets to the middle or primary, then those students become part of the weight list. That's how we've done it each year. Um, and if there's any community member who is unsure about how that process works, we're happy to take that phone call or to chat with folks and, um, talk more about it after the meeting, too. So, um, it could be that, you know, all 20 slots are given right

112away to high school and, um, and then the middle school and new requests become part of the wait list. It could be that only a few are high school and then we go straight to the primary in the middle and if we need to do a lottery there we'll do one and we'll kind of work our way down through those bulleted priorities. So we right now folks can fill out an application. It is there on our website. um they don't have to start right on February 2nd, but um we'll start anticipating that um following this board meeting um and the outcome of the the board decision that we may start seeing some applications coming in, but we'll just hold them all and then we'll do that lottery on March 6th. Um actually a lottery process

113is what OD recommends. We've just um used a first come first-s serve process in the past. We'll see how this works and it may be something we continue um in subsequent years as well. So I'll entertain any questions and then um a motion for approving. And I just I do want to make a note about the table on the the third page that shows you each year how many students we have from interd district transfers. the 370 for the year 2526. That does not mean that we've released 370 students this year. That's cumulative. So that's students anytime between kindergarten and 12th grade who are in our district who are an outof district student. So we release 20. We don't release 370. That's a cumulative number of how many we have in the district who have

114come in. Um and then we release 20 each year. So those numbers each year do add up. And as you can see if you go all the way back to the year like 20 201617 even before open enrollment sunsetted from that house bill um in 20189 where we had quite a few more. So, I know it can be tricky to get that difference, but this is a cumulative number in that table and not an annual number of students coming in or being released. >> Do you have the annual number? >> Um, do we we don't have it with us, but we can get that to you. >> Yeah. Thank you, >> Mol. >> Um, uh, I apologize for not getting this question to you sooner today. Um, when I look at the table on page

115three, um, when I look at Sunset Primary in 2526, it says there were 26. Okay, I just want to make sure I'm reading this table right. Is does this number mean there are 26 non-residents who are attending Sunset Primary? >> Where are you looking? Sunset >> Sunset Primary School 25 26 and then it says 26. So does that mean there are 26 non-residents? >> Correct. >> I just think that's uh so interesting. So I guess that's all I want to say is I think it's interesting. And as a follow-up question, um, Kelly Douglas, uh, knows this already, but I would like to know where those students are coming from. I also think it's interesting, um, you well, with Sunset, it's interesting because the number keeps growing. So, it would be neat just to know like

116what Sunset has that um, these students like or these families like. Um uh and then also um I I noticed that Ay Creek um number these are just com comments by the way. Um Ay Creek's number has gone down but it's still pretty high at 28. And then um my last comment uh may not be popular and I realize that but I'm going to make it anyway. Um given that we are facing a $10 million budget gap this coming year, um it may not be um uh I'm just going to use the word prudent to uh release 20 students. And um I'm just going to put that idea out there. Uh that 20 may be too many. Uh and that's all I'd like to say. So um so I have a question. So in the

117um as we accept students from other schools, we do not charge a tuition. So, do those students need to be released by their school district to attend? >> Yes. So, for ADM money to follow a student, then there must be um both a release and an acceptance from each school district. >> I also wanted to um mention that tonight Lake Asiggo is having their board meeting as well and they're voting on transfers. Um this is what's being recommended for interdist which is between school districts. Students who are currently enrolled in an interd district transfer basis are eligible for continuation provided their residence district approval was granted. Um no new applicants will be allowed for or during the 26 27 school year for the um elementary school. So, Lake Asiggo will not be accepting any um

118if this is [clears throat] passed uh applications for transfer into their school district. And they also are proposing to increase their tuition um to 12,000. And then also um the administration for Lake Asiggo recommends not allowing any transfers out of their district without a hardship for 2627. um they are allowing transfers into their district from other schools uh for middle school and high school based on availability. It doesn't it's not specific on um what those restrictions or conditions are, but they're saying new applicants will be allowed on spaceability basis for middle school and high school. So, as I'm looking at this and I'm looking at ours, it seems like we're we're not doing something unusual by just repeating um what we have done in the past. And that's what Leos Weiggo is saying is let's

119just keep with what their current um transfer policy is. So, I just wanted to um mention that point and we do not charge tuition and that's for more of a equitable access so we're not um making a hardship on families who want to come to our district. Yeah, it's it's just been a long-held philosophy of the school district that public education should be free, you know, that that um the money is from the state and um it otherwise sets up a situation with those who have financial means can buy their way into a public school. And um it's been a long-held philosophy that we would not um while it's permitted, we would not participate in that aspect, >> right, >> of the provision. So an even playing field for all um those who are interested

120in coming to the district. And to vice chair Vidal's quite happy if you'd like to have a fireside chat, we can show you more detail maybe where some clusters of students are coming from. It can vary. Um, sometimes they're following a parent who may be hired then in the school district or a circumstance with a job and then that changes. Um, but yeah. >> Yeah. >> Director Wyatt, >> I'm really proud that we offer an IB high school. Um, and in looking at the map of other IB schools in the area, I see Tiger and Towalin high schools, um, and Rex Putnham, but after Riverside, the closest IB high school is down in Kaiser at a charter school. And so I do have the wondering if um, and there's not an IB high school in

121Lake Oiggo. And so my wondering is if that number for Riverside could or should be higher given that we are offering something that is unique and rare and special. um could we allow more students than just the 15 to um join us at Riverside given that that program is growing and um and again it's it's not something that you can find in every high school in every school district. So I would love to know how staff has weighed that with um you know the fact that that school is growing year-over-year. Um, but we also do want to be a regional partner to districts that don't have an IB program yet. >> Thank you. We're monitoring that number. We did not use all 15 slots this year. We did not have that many requests and some

122of it's just that neighboring districts are not releasing um like they used to. So there may be students who'd like to come but they have to get released from their district. So, we didn't use all 15, but if it comes to a point where we are and perhaps getting more inquiry, um, we will certainly bring that adjustment to the board. Um I just want to say I want to echo um uh the chair's comments in terms of um maintaining some consistency in terms of our our policy and also as as impressed as I am with the Riverside IP program. I'm I think I'm more impressed at the um uh the practical um uh job experience that uh that could off that gets offered. And I I don't Someone correct me if I'm wrong, but I

123think it may be the only bully certified pre-apprenticeship program at a high school in Oregon. So, um, for students that are interested regionally in, um, uh, getting an education that lets them walk straight into a professional career after high school, um, you know, I I'm all for being a good regional partner with other school districts, but I I don't want to deny any uh student the opportunity to um, uh, to have that kind of an education if it's not offered uh, elsewhere. So, um to the degree that uh we are able to fill up those slots, I hope that we would um if that if that did happen, I hope that we would come back and and consider um uh perhaps more slots. But I would support the policy as drafted. >> Any other questions?

124want to make a motion. I move to approve the uh interd district transfer policies JCF and JCB. So I'm I'm I'm going to ask you to um adjust that motion. >> Oh, I apologize. It's okay. Okay. Um, what I need you to to approve is the numbers. Um, and I should have put a sample motion. I'm so sorry. >> Apologize. Yeah. >> So, I think you your motion would be I move to approve the number of trans the um conditions for transfers into and out of the school district for the 202627 school year as outlined in the memo. >> Thank you. And I apologize. I usually have a motion sample there and I I forgot. >> Thank you so much. So, um I adjust my motion and I move to approve the um uh transfers

125out of the district. Wait, is that Oh my gosh, I am just not doing well. I'm so sorry. [laughter] >> I think you can say >> I approve. >> I move to approve the conditions for interd district transfers as outlined in the memo. Oh my gosh. Thank goodness. Okay. I [laughter] I move to approve the conditions for interd district transfers as outlined in the memo. Uh >> second. So, there's a motion and a second to approve the conditions for the transfers in and out of the district as outlined in the memo for year 2627. Um, Kelly Douglas, take a vote. >> Thank you. Director Shoemaker, >> I. >> Director Wyatt, >> I. >> Director Sagio, >> I. >> Vice Chair Vidal, >> I. >> Chair Sloop, >> I. Thank you. and I will get you

126those numbers of releases and acceptances for this school year um to the board. Okay. So, moving on um back to the 128 meeting minutes um that we removed from the consent agenda. I'm going to um pivot to you, Director Sagio, to bring that to light. Apologies, manager. Um, I uh I hope I'm right this time because last time I was not, but um I believe that the discussion that is described at the top of page four, which is attributed to item 8 B3, should actually be attributed to item 8 B2. And if that adjustment is made, I would motion to um approve the minutes with that change. >> Does that Does that need a second or Okay, I second that. >> Okay, >> I my minutes were corrupted and I had to do them from

127the video. So I would support uh director Saja's notation. So 8B2 moving it to 8B2. All right. So there is a motion um and a second to move the meeting minutes section 8B to one to 8B2 and um >> sorry 8 just the discussion portion under 8B3 >> oh >> to 8B2 >> you see keep going yes okay moving it from 8B3 to 82 for December nomber 8th regular meeting minutes as a vote please. >> Thank you. Director Shoemaker >> I >> Director Wyatt >> I >> Director Sajio >> Hi. >> Vice Chidal >> I tu >> hi. >> Thank you. And um before we get to the public comment, we're going to um add discussion about adding a meeting on February 2nd for the boundary process. Could could you also include include in that

128chair sloop um cancelling the January 26th work session um and in lie of that having a regular board meeting on February the 2nd so that you can um take action. Got it. Got it. And then what is February 9th? That would just stay Wait, or would should we make it a special board meeting on February 2nd? One that you can take action. Let's do just a special board meeting with one item on February 2nd that you can take action and keep February 9th for regular board meeting business. >> All right. Okay. Okay. So, we're going to cancel January 20 or we're going to talk about cancelling the January 26th work session, adding a special board meeting on February 2nd, and then moving on to our scheduled um regular board meeting on February 9th. >> Question.

129>> Yes, I have two questions. >> Would the special board meeting on February 2nd start at 6 PM or would it have a different start time? Um, you can have that conversation if you would prefer to make it a different time. Sometimes we've had special board meetings in the middle of the day. Um, I would say one condition is you probably want to do this one in person because we'd like to show you um the maps and have some conversation and a little bit more interactive. So, I would not do it virtually, but um if you would like to bump it up earlier to 5:00 pm, staff can accommodate that. I do it. I'm available at 5. Okay. Director Sashio is five. Okay. >> All right. So, special board meeting at 5. I would like

130to um also being that it's a special board meeting um have public comment. I agree on public comment >> for I I I think we should set a time limit on public comment. I suggest a 1 hour public comment or 45 minute public comment. 1 hour is probably fine. What What do other people think? Yes. Thumbs up. I see a thumbs up. >> Thumbs up. I see a thumbs up. Okay. Uh, >> I just want to let everybody know what's going on who can't see the thumbs though. Um [laughter] Um I al could I ask one more question? >> Okay. Uh earlier uh this evening uh Superintendent Leenwig mentioned um we're going to have some uh boundary meetings on January 20th, January 20th and January 22nd. Um I understand that our schools are really busy

131right now about Do we have any idea about what time those will be or are we still waiting on that? >> Yeah, the times we have posted. So it's like an openhouse format between 5 and 7. five and seven >> and there'll be staff available at each of those as well as um some I believe some folks from flow analytics um if if folks have even you know those those types of um questions that to flow analytics in particular >> um we're trying to find a location that's Westland and Wilsonville so that proximity you know can be an option but really people can attend either one. Okay, thank you so much. And the evening in between those two will be a community openhouse to see Frog Pond. So, we will get that information out as

132well. >> So, does this need to be a motion? >> Um, I think you can just get consensus. >> Okay. Do we have the time for the frog pond open house on January 21st? >> We'll get that to you. >> Okay. Thank you. >> All right. So, I'm going to repeat what we're we're discussing here. So, we're cancelling the work session on January 26th. We're adding a special meeting beginning at 5:00 on February 2nd and that will include it will be one item the presentation for the boundary um new boundaries and it will include public comment of one hour. Do I have a general consensus? >> Uh director Sagio that um uh I would like the chair to have the discretion to adjust the public comment at her discretion. Oh yes. Yeah. If we need

133to, we will adapt. All right. So, moving on to public comment that is not related to board business. And we have one person signed up so far and that's Athena. Hi. Um, so I just wanted to talk about the impact of the changes. I also sent an email on this um to our district and to our schools individually versus as a district um of losing let's say 100 students. So if you do lose 100 students, let's just go with a round number and say it's $10,000 per head going to lose a million dollars. [clears throat] That in a district of 16 schools is usually I would say probably fairly absorbable. the I made a I don't know if I sent you guys this, but the graph of all the schools on the same scale to

134see kind of what's going on in the district as a whole. And um uh the biggest thing is that as you adjust the schools in Westland to four schools, the impact is like 40% in some schools, right? it is a 40% impact um versus a 1% impact if our district absorbed the cost of any enrollment um changes that are districtwide. So closing our schools, I know that you have voted on this, but I know you have voted to rescend a vote before. I would like you to consider very carefully before you move on. Making sure that you have the data. We had a matter of weeks. We did not have enough time. This is going to have lasting effects. This will cause enrollment loss already. The people in the Mandarin program, their kids are invested.

135They're really invested. Kids who want to speak Mandarin really want to speak Mandarin. They can't go to something that's a partial Mandarin program with a loss of students. It It doesn't make any sense. They need to be able to to to transfer out too and and and that should that should be their right after this. But beyond that, the impact the impact to our schools, it's huge. The impact to our families, it's huge. The impact of 1% on our on our revenues, not huge. Less than much less than 1%. So, if we're looking at you've got your your your list over there, I think it was likeund I thought it was 13 140 something, right? So, a million dollars is not much. It's not much. And I want you to think long and hard about

136how this does affect because that impact of 40% versus 1% for district loss that's across the district. It's not just at one school or another. Thank you. That was no other people have signed up. Um, is there anything that you want to add? Okay. So, I'm just going to repeat that our next um meeting is going to be a special board meeting on February 2nd about uh the boundary process. It will be one item. We will include public comment and as vice chair Vidol mentioned there will be um community feedback forums on the 20th and the 22nd from 5 to 7 location to be determined. Um and then also it's important that everyone fill out the survey rather than trying to keep track of everything that's said during those community feedback sessions. All right, meeting

137adjourned.