001i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all okay this means essentially got a close of old business a new business is there any old business anybody wants to discuss or any of their clothes from last year okay i don't hear anything i didn't see anything or any communication so uh no business will declare the 2020 2021 board of education adjourned and call to order the 2021-2022 usd 244 board of education it was on to agenda additions to the agenda consent engine is writing large this year got a lot of stuff in there that talks about policies appointments great engineering stuff any questions or comments or i remember reading that i didn't oh
002i didn't know if it was in the consent i was going to congratulate on the 21st century grant great job he's getting more competitive it truly is yeah great job my question to prediction as presented a second gathered uh second to approve consent and genetics all in favor can vote on your computer oh yeah to do a voice roll for you so yeah okay ocean pass at 7-0 i didn't see any concerns or any members of the public to speak tonight moved to written communications there's a number of them there we also have one physical uh thank you essentially i'll pass that down a lot of staff greatly appreciated the retention bonus and you know last year we didn't get a whole lot of new money from the state we weren't able to get great
003raises fortunately we had karazhak money that came through the county as well as esther fund money yes or two fund money which allowed us to use that money for a lot of things that we would use general fund money for and therefore we were able to do that retention bonus and so people greatly appreciated in a difficult you know year where we were only able to step in movement classified staff 25 cent raise us being able to do something for them in a retention situation so you see a lot of thank yous there they appreciate you guys as a board recognizing that and we'll move on to superintendent's report okay i have uh one item on my report here and it's a it's kind of one of those uh things that uh it's it's been
004a challenge uh for us because it's something i would say new for us i've asked angie kirschner here to come and angie has greatly accepted our invitation because we have a term called revenue neutral rate um and i've shared with you some information i even included some new information today because i had a colleague a fellow colleague dan and ron guard at bottom springs share some information i thought boy this is pretty good probably he could have charged for this and made some extra money but he said please use it feel free so i put this up on your uh on your board packet there on your computer and it just talks a little bit about uh you know in the past yeah this process for approving a budget you had that august 25th deadline
005and that was kind of the way things were set up we created our budget we had our board hearing and we approved the budget this year is a little bit different passage of senate bill 13 has changed some things for us the goal of the bill that senate bill 13 was to replace the current tax lid for cities and counties requiring local governments to provide more information to the community and giving patrons apple opportunity to protest any increases so with its inception senegal 13 it was specific to county cities and other taxing entities not school districts well school districts got put into the into the mix of revenue neutral rate and so i shared with you some information here you also have some handouts from angie that angie shared with you and so again i'm
006not going to go over the details but the one thing if you scroll down a little bit further the one thing that the people the public is really concerned about our patrons is our middle levy and i want to go back to our middle levy last three years we were at 29.532 29.448 and 29.218 the last three years and our middle levee has gone down i think every year i've been here except for the one where we added a meal for for five years for the science rooms and the gym renovation we've always been you guys as a board and us as administration we always wanted to look at trying to maintain that mill levy equal to or slightly less each year and um angie she's going to speak a little bit too about you
007know what what they're going through and what she's been great her and our people in the at the county uh offices there have been terrific uh but the biggest thing with this revenue mutual rate they've talked we deal with our assessed valuation our access valuation has gone up and um again it's it's it's one thing i guess i want to make sure that you understand we the the mill levy it is we are trying to maintain the middle of the app or slightly less again this year but with us having to generate a certain amount of money for this next school year our revenue neutral rate is right now at 28.49 mils now if you look at that i don't know if we're going to be right there at that or less most likely we're
008going to be slightly above that but remember our middle levy this past year was 29.218 mills this is also created in this youtube for scott jefferson the rec center because they have to go through the same process and so anyway with that being said this this set of circumstances we have we also have to deal with having a revenue neutral hearing and then having our budget hearing and it's very it's a very redundant thing it's it's almost essentially one in the same thing but because of this new senate bill 13 there will be two separate here and we can do them on the same night we can do revenue neutral rate having 10 15 20 minutes whatever it takes and then have our budget hearing to follow again that's probably what i would look to
009propose we have to submit whether we're going to exceed the revenue neutral rate to angie and her staff by july 20th and so there's also a document in here in your void packet there's a question answer document about the revenue neutral rate with that angie i'm gonna let you speak and see it don't know if you have anything else that you want to share and basically that one of the handouts i gave you guys on the basis of sv13 that is pretty about this cut and dry as you can get as far as understanding it it's basically just a new formula from what we were used to before and um then of course the changes in when budget has to be to me and finally at the revenue rate and then i think let's see
010let's go there has to be no earlier than august 20th and no later than september 20th conducted tax rate and budgeting and getting taxed there's an opportunity to comment on the budget so it kind of just extends things out a little further to allow taxpayers to come in if anyone has concerns to express so i know most of the cities and i'm not sure how our county's budget's going to look but i think everyone's going to go ahead and just put the intent of the rnr that we are going to go over because more than likely and then one other thing too and if you have questions i can try to answer and you can try to answer angie they give us the county clerk's budget information there's a form like this that we see
011and that comes out so we're going to think when was that june 15th june 15th when we receive this and each fund has its own revenue neutral rate so for example our general fund we are able to levy 20 meals for our general fund to generate that same amount of money as as last year the revenue neutral rate the rmr rate is 18.091 mils well like i mentioned in that document dan mentioned in the document and when i shared that with you it's virtually impossible to maintain that same individual rate every year the exact same amount so we do have a capital outlay general fund or capital holiday rate so we have five mills levy for our capital outlay because we have four that we can levy and one additional for one more year for
012the science room renovations as well as the gym renovations and the addition of the renovations in first grade to levy that same amount of money the revenue neutral rate they're saying is 4.559 mills so again because it says evaluation going up your milling rate is going to go down and that's where the problem you know say the problem becomes as far as dealing with this revenue neutral rate um you have also the recreation commission ken levy um i could say they have a certain amount they might be two mills there are and are going to be 1.824 on recreation recreation employee benefits and and their their specials fees 0.186 mills they value for that it's actually levied at 1.17 mills and the supplemental general fund at 4.218 mills revenue neutral rate would be 3.846 it's
013a lot of information a lot of numbers with this i'm going to go to questions that you guys might have so we go through who is it is for sarah mills to stay the same that's what we want to budget we go through the process of notifying having meetings then what i mean like is what's holding i mean the fee to the fire what's the the outcome of it we just have it here you can listen to people say that the evaluation went up but and then we do what we see fit yeah exactly that last paragraph and my recommendation to you is that the boie that you guys is the board of education you allow us to file a revenue mutual rate document with the county court for funds and that will not be
014revenue neutral it is important again to note that you as the board you have the sole authority of approving the budget at the end of the process so we'll have the revenue neutral hearing rate great uh meeting and that hearing piece and then as i say it's going to be somewhat redundant because we're going to talk about bad meal life and we always talk about the middle levy at our budget hearing and then we'll we'll talk by saying we'll go to after we're done with that revenue mutual rate hearing we'll go straight into the budget hearing and then you guys again we'll have the final say-so on what we what we you know produce as a final budget house so you can still have that same process it almost and i'm sure you're thinking well
015if it's the same why did they do this well senate bill 13 our legislature that's just i'm going to a political comment or two or three but uh i i just think uh sometimes you know school budgets are challenging enough people don't always understand sometimes it's like chinese algebra uh it's not easy to understand that you're going to make it even more complicated by creating an additional hearing and people may think well you're increasing the no levy why are you having the second hearing that this is the second of this first hearing before your original budget hearing what's what's the reasoning what's the logic um like i say school districts happen to get through the cities and counties in this and uh we really didn't want any part of this uh a a brief uh
016a brief poll of some of my colleagues around the state there are about four or five if i remember at last count that may not exceed revenue neutral rate this year and for a variety of different reasons their assessed valuation may not have increased is usually the most common so again everyone else is is at least going through the process of filing the revenue mutual rate information we are building christie uh and i are working we've christy has spent a lot of time with revenue mutual rate we've been to trainings we've done zoom meetings information we are working on building our budget density we're going to know more exactly what our middle levee is going to be and our middle rate is going to be and if we will exceed the revenue neutral rate more
017on wednesday when we're building our budget and i will notify you on our friday notes where we anticipate our mail levy to be questions comments i would just add to what craig's talking about as far as our assessed evaluation it did increase this year and so that is something you'll definitely want to keep in mind because i know i'm pretty sure from what i've seen from you all in previous years you try to be conservative on what you do or the schools that still maintain that high level of service for their kids and everyone so if you don't keep the military up there to where you need it to be to generate for dollars you could hurt the school so just to give you that bit of information any other questions or comments um and
018then a couple of other things that happened to the pop-up here between west we're going to publish the packet i got a really an excellent email from dr randy watson kansas commissioner we have been put on a list of 27 cities for the commissioner to travel and they are going to do kind of that armstrong tour again so in 2015 dr watson did this with deputy commissioner bradley swander and we've been uh selected to host on monday august 16th from 9 30 to 11 um a kind of the town hall discussion i need a discussion because board members are invited i'm gonna we'll get something out to the public via all over social media and uh he will be here i would also try to ask him to do a welcome back to our staff
019and the keynote speaker for the that's our first day back with staff we're looking to host this at burlington high school and uh so you guys are all welcome to attend we'll get information on social media and basically it's it's again what what what do fellow kansans want what do they expect learning to be like for their state's education system and that's what that discussion is going to be about i'm sure we'll have other entities there i'm sure the the republican will be there as well as other schools and other people from outside i'm going to contact outside of coffee county and contact other school districts that want to come in the area too to join us so um we also we did not get a chance to talk about the back to school picnic
020when we were here last month um was discussion about maybe doing a back-to-school picnic like we had done or just basically having a meal for that first day back for all staff of lunch on the 16th of august um i don't know what your thoughts are we just need to deal with planning there does anybody have any thoughts i liked the first day back lunch yeah that makes sense i think uh i mean there's also a little bit of people might still be coming with large gatherings chef is what it is yeah yes you're more than welcome yes um we also again did have so we thought we would have food service information you'll know that that's not the nose that's not an agenda christy has been doing with town hall meetings and information and
021they have not set the adult price yet we need to know that vote because august is coming real quick for our staff and they'll want to know what they've got to pay for lunch so we do not have a reimbursement program actually that reimbursement had a dollar amount set for the adult meals just yet we have just a general well and that deals with just cost in general different things and so that kind of so we're waiting on that we hopefully will have something um on the 9th when we meet again august 9th and have that that ball account set for the volcano crisis one other item that i want to mention too and this is kind of got us to thinking about different things that we're dealing with in the world today our code
022world postcode world hopefully more so we're hopeful that that's the case but prices and costs of certain things are challenging um we do have this year because of our our track at wildcat stadium has had some issues that's going to need to be done either this fall or next spring it should be next summer excuse me i said again next next summer we need to look at doing that one of those two time frames with cost situations and supplies materials dealing with those those costs we are considering looking at possibly a fall project a couple of reasons one we are in a new budget here so we have it planned yet and we need to we need to take care of that track we are looking at doing that potentially in the fall also so
023that the seniors will have the ability to run on it this year's group of seniors could run on a brand new track and the pe classes in the community will have it and it won't be torn up over the summer time when people do you'll go out to the you know the stadium and walk and we've got i think walk with the dock type program going on if we do that in the summer they won't be able to do certain things like that also the cost and cost of materials we don't know what's going to happen in this in this open we're dealing with so having said that we're looking into the possibility of maybe doing a fall project for those reasons cost might be cheaper we can get it done so the seniors could
024be able to run out and we'll have for use in the summer if we do this though we're kind of in a tight time frame to look at getting something approved there's two vendors that are on the green bush approved list and we talked about the track being done so we may be looking at that as a possibility i'm working with uh with them to get some pricing on that because again we do not have to go to bid if we work with the greenbush approved state approved list and uh to let you know so i don't know if you guys have any i've talked with uh you know dave watkins and stacy rudy uh brad griffin they're all in favor of us working to maybe have this happen in the fall uh it is
025again as long as we can not have like disruption or anything like that um in regards to our football season we still want to play our games we want to be able to have you know as close to the the normal situation as possible so it is a hazard i've been up there to that thursday night event almost every week and couple people pointed out as a joke but it's no laughing i mean it really every curve is bubbled and there's holes in this whole trap i mean we know it's a safety issue so we should be taking care of it any other comments okay with your approval i'm going to go ahead and start working with the two vendors that are on that proof list and they have great references i'm going to work
026with them to see if they can make this happen in the fall and still again work with us accommodating you know the football the football season um we may just have to like rope off a certain area or be careful where kids are getting on and off the track based on the work that they're doing if the work should impact of course the football field it's going to be all done you know on the track and they'll keep the stuff outside the track so with your permission i'll go ahead and start working on that we may be looking at a possible special meeting to approve a vendor so that they can get going they'll want to come in and start as soon as they possibly can the football field looks great it does our facilities
027are looking great and we've had so much rain and they've been working hard so okay that's all the the item that i have from the other additional items so thank you move on nice and item is board reports move on to review of operating procedures for ground rules and this is just a list of things that we've talked about in the past you've got those four items there that we kind of focus on and we've done i'd say a very good job of this in my now starting sixth year as superintendent of schools here working with you guys in the community again that those are just again a very familiar list of things that we talked about communication j command no surprises evaluation and so on and so forth throughout my five plus years now
028motion established ground rules as president for working with superintendent has discussed and noted in the official are you on your computer are you just on fire you're on the computer okay good motion passes 7-0 [Music] move on the board goals and again these look very familiar from years past i'm not going to take time to read through those because i know you guys have all the one thing that we had a chance to look those over um again the preference for the format for our retreat we've done the two different evenings we usually wins these if i remember correctly we don't have outage to work around so that's good so that's positive do you have a preference on the formats do we want to continue with that formula and sometimes you guys would maybe you
029have to miss and you catch up with me with some information after the fact and like you said i think that that makes some sense do we want to look at some dates while we're right here and administrators aren't here obviously to look at the dates with us but uh um usually if we're thinking wednesdays again the wins the evening piece that's usually pretty good for them wednesday football and what else tuesday's volleyball or do you want to start in september excuse me oh september august still smells like something still loud all right yeah really september's as far as i know i mean i'm we usually start like at five to have dinner ready and 5 30 so between 5 00 and 5 30 we'll have dinner and then start going basically i think it
030would be done from like 5 30 to 8 30 and if we get done a little earlier we're done um before i say a little earlier that's that's fine [Music] september 1st i'm sorry i'm going to be [Music] um what about september 22nd run what about the 29th of september i can make it okay i think we're set if any of you want anything added let's say we'll probably do a facility tour it'll probably be shorter we'll show you some items that we've done at the summer but also some things that need to be addressed it'll be a shorter tour for the facilities if there's anything you want to add to the agenda please let me and christy know we'll be happy to add that i know we had a couple things from an administrator
031linkage that we will put on there as well okay okay there's more education goals any other [Music] questions or confidence or anything on there it's all pretty standard i think we've talked about it last couple years move on to board budget status report okay again this is a lot of information with some provides some adjustments uh from this past year uh again like i say christy and i are working on creating the budget uh uh we're our focus is wednesday it's going to be a big day for us we've also uh we have asked and tracy and i wanted to do this in years past but a gentleman by the name of steve parsons is a kind of a budget guru and steve was actually my high school principal in pittsburgh and i knew steve
032way back in a whole different life but steve is tracy and i want to invite steve to go through and look at have a different perspective of our budget so we have gotten involved with steve through greenbush and it's been a very i'd say a very educational experience for both christie and i and a good learning i'd say a good learning experience for us and he gives a you know i say input from larger school districts smaller school districts he actually helps them works with the 14 different school districts um you know on budget preparation budget closeouts and things like that so that's that's a big part of wednesday for us so we can get the information to angie kirschner for the revenue mutual rate information by the 20th of july so i don't know
033if you have any questions over any of the information you can see there about this assessed valuation the estimated assessed valuation going up quite a bit um for us from about 513 million to about 558 million a lot of that has to do with state assessed utilities there's a significant increase with that and that's part of the reason that i might say that that assessed valuation is increasing um again our goal is to try to keep that middle levy equal to or less than what it has been we want to see it so i say be equal to or less than and that's our our work wednesday any questions on the budget status report okay next item only there's no action on that no no actually move on to contracts approvals and appointments there's one
034new higher contract on there for anna marshall for vhs cbt assistant volleyball coach comments questions i had this i had christie pulled out a consent agenda because i feel like maybe we're bordering uh conflict of interest on having her be a coach since her mom was head coach and her dad is superintendent i've been approached by a number of patrons that asked me to bring this up so not that i have a problem with hannah or anything was i talked to david watkins today he said he watched her in the camp she's great with the kids then why would we call this up well i just think it's conflict of interest it's already been some issues in the past and i think this just has the potential of creating more how many hours did we
035have she was the only one that becomes quite a challenge and a lot of other reasons a lot of other areas but we had 35 girls out she was the only applicant she played club volleyball from fourth grade pawn into high school was a member of three state tournament teams a state championship team and a third place team in mcpherson she was a college athlete and i i'm going to stop there i think the qualifications are there i think we're talking about can i say one thing yes i think what a lot of people probably wonder is if somebody were to happen who holds that employee and i think as long as you designate someone that's not her family to hold her accountable i think that probably helps you out but that would need to
036be you know dealt with so like the athletic director so how do we handle that in the past like with doug and michael van gaal in it and charlie and cooper were probably going to exactly like ron has mentioned that's an athletic director of administrator duty as you know as well as as well as any other coaching responsibility that they would deal with it and dave is available he's not in town tonight but again he's available by phone call if i do need to call him he is available i i spoke with him on the phone he said that he watched our camp he recommends her he thinks she does a great job with the girls i support his recommendation i think i i fall inside of i believe everyone in here is professional and
037we're in a community where it's really difficult to not find someone that i mean my work my teacher so i mean and everyone's professional enough to understand that if something comes up dave that's our director's gonna have a job to do and that's why he's paid to do it and we could probably list 50 examples of this i would just like to say like i have 15 openings right now so the fact that there was a qualified applicant is amazing because i mean the struggle is but with that said we still shouldn't turn blood absolutely absolutely ourselves before promotions are approved hannah marshall's vhs and we'll all vote on our computers motion passes 6-1 move on to the sr3 plan that's uh is this very similar to the sr2 district plan yes it is because
038we're now into s or three planet section three funds the government's asked us that if we would like to have these funds we need to have a safe return to in-person instruction and continuity of services agreement or document i should say and really we've been safe and in return and in-person instruction and we've had continuity of services but we have to create a document that says we're going to be moving forward and even though we kind of move forward all last year in great trying circumstances i shared this document with you it just is a again somewhat redone that it's it's basically saying what we've done and what we're going to continue to do um you know we're you know last year we did require the universal mass we were able to get out of
039again mandatory masks we plan on coming back to school not wearing masks next year the 2021-2022 school year there's also information here in regards to again we're we're going to be aware of certain things but we are not going to be doing as much to start this school year based on a lot of different factors you know we do have vaccinations in place our code rates are basically minimal to zero you know we've had such a good good good fortune here in coffee county um again we're going to continue to focus on hand washing hand sanitizing that's going to be important we're going to basically do the things that we feel like we need to continue to do just as general health safety practices but we're not going to go you know unless unless there's
040reasons to um you know from information from the county health department as well as our county health officer dr sawyer we're not going to be going you know to that degree as far as what we did you know to start the school year this past school year so having said that this is what we and christie and i had to put this together with administrative input we put this together because we had to have this posted in june it was just right after the board meeting like june trying to remember where it was i think it was june 20th or june 22nd and we had to post this on our website legal you know to be legal according to the state as well as the federal government and again it's nothing more than a very
041basic document that says we're going to be aware of things this is how we're going to you know continue when we come back to school on the 20 for the 2021-2022 school year so i don't i don't know if you have any questions we haven't really made any adjustments since what i shared with you um this is a fluid document a working document very much like our health guidelines that we had you know to start the school year was a fluid and working document we made adjustments to that so i don't know if you have any questions any discussion i think it's pretty straightforward it looks like it's a document's what we've been doing since we've been back motion to approve the usb 244 sr3 district plan sorry and motion to say i'm going to
042mode on your computer or 2443 district plan move on to governor elections network appointee now that you guys did a great job to serve as the governmental relations network representative of the 2021 22 yeah okay okay everyone vote on your computer um uh we have a currently we have a 2006 new holland skid steer and the biggest issue with this is the value of that vehicle that piece of equipment is about 775 dollars three to basically do the renovations on it and the improvements that need to be done it's about a fifteen thousand dollar uh expense the biggest thing deals with the treads or the tracks which if you have seen the skid steer and the old older style skid stairs it looks like a tank the tank tracks fuel on a big tank and
043so it's not normal wheels the new modern version of skid steer actually have wheels and tires so if we have an issue with those in the future it's replacing a timeline so it's much more efficient much more maneuverable and so having said that and not wanting to put fifteen thousand dollars in a piece of equipment it's worth twelve thousand seven hundred seventy five dollars and sixteen 16 years old now um we did go out there you have one dead and that bit is from prairie land partners in iowa and the amount is forty four thousand seven hundred twenty five dollars and that's with that trade-in piece of 127.75 the actual cost of the equipment is 57.9 496. this one should last us a lot longer just simply good because it's going to be much more
044maneuverable and with those treads that have been in the past was that in our long-range budget for this year it was yes tell me some things we do with this good good okay so we do move dirt we also uh whenever we have deliveries that are removed from the truck with pallets um the the guys at the bus farm they do have pallets of fertilizer and seed and salt to melt things like that for the rock salt for salt for the melting and sidewalks they also use it for dirt work they use it sometimes they even use it to push snow if they get a lot of snow they've got the white truck with the snow pile on it there's oh gosh i think what else off the top of my head getting the food
045off the tracks [Music] every parade [Music] [Laughter] um so the biggest price deals with the replacement of those treads and it's it's a it's an expense i mean we can we can spend like i said we can spend 15 000 on it and and we can get it back up to i want to say where it's really operational and useful um but it is the 2006 so it's fifteen times that's important to have that especially if you get some attachments but i was surprised to hear about really wanting to do a real sense of track because i think that driving across the baseball field outfield you're going to leave no tracks driving a track if you have a one unit that's a little wet you're going to tear some stuff up i mean it'll tear
046stuff up worse if again before you have to replace again the track the tracks and the treads if you will the wheels piece of it are the biggest expense um there's there's also some engine work that uh that they said i i i can't remember exactly i don't have the proposal as far as what um what what is needed as far as for the uh the repairs i just know that they they got they actually had prairie land from biola come down and look at it and evaluate it to see what it would cost and then again they just they put together a a rough estimate of 15 000 uh with the biggest expense being those those entire threads okay because what was going through my mind was when i first came out is this
047unit a candidate for a retrofit from a track style over to a tire style whether you know you can do a renter fit for less than buying the knee unit i do not know i i do not know the answer to that for sure i'm going to assume no or they they would have looked at maybe pursuing that uh but i i mean i can ask this and i can ask a couple of these questions um [Music] yeah i'm kind of surprised other than the fact that they may or may not be able to get the equipment right now that's true so i mean it's no different than i say with auto keywords right now or having to deal with some things um i can ask about more than one mid and the tires and
048what is it cat on air i do not think so but this needs to is tonight or can we look into this without causing any trouble uh we could say we could look at this and look to approve later it's running it is but it's not i will just say this it's not um we've got who got food truck coming in ours and to try to unload that is going to be at fair with like pallet jacks and it's i'm a little concerned about safety but it could i i can't tell you for sure if it's operational to do the food truck coming in august i don't know that i know um i know it it needs its intention it has some issues that are need to be dealt with i think here's what i
049will do i can get a list of the issues and a list of the repairs and be happy we can table this i don't know if this bid will still be good because we can have a board meeting yeah well it's very possible like i mentioned to you in regards to the track we may have to do a special board meeting to approval to the track and we can maybe do that i can share with you this information on my friday notes this week after i get more information from brad bradford he was planning on being here but he didn't feel well today and wasn't at work so i will just get more information on this and share this with you my friday notes and uh we can table it for now if that's yeah
050that sounds fun i think everyone's got some valid questions so you said what's really wrong with the old one and sure i mean it's replacing panels and i'll get more information to share that with you my friend lucas can you tell me what james just said no i just said there's kubota around and there's bobcat around and so i didn't know if he was just wanted john deere okay i'm here okay so i think we're on the table skips here for now miss more information come back to that later date we'll move on to bms emergency connectivity fund laptop bid so this is money that we received again through emergency connectivity fund we're using this we're going to get full reimbursement for this amount from the ecf federal monies this is again focusing on the
051eighth graders for their one-to-one laptop program these were the computers that probably were having the biggest issues with uh so there there's that from what doug vander linde shared with me there's a variety of different models that just happened to happen with this situation it has some replacements so there's like two three different models of computers in this group and so what they're going to do is replace those with brand new ones hopefully we can get those as soon as possible and ready for the first day of school for distribution again this is a complete full reimbursement for federal ways who is my vig solutions they are out of i do not know they were on last month i don't know i know it's a vendor i think i've been to the doug's work with
052before make a motion to approve the bid from vid solutions for 75 lenovo t450 laptops that will be used for the 8th graders motion in a second for the computers on motion passes 7-0 move on to board policies the first one there is our agenda planning for the year looks like that's pretty much in line with what we've done in the past january of the previous year's graduates come in for linguist linkage site counseling principles in march and april teachers fiber board we haven't identified a couple years haven't we no we moved to june we needed to talk with administrators the minister alliance will have them in september you also see the schedule for results monitoring we'll go over those in that format and other business like the retreat review annual retreats any other questions
053or comments about it there's nothing really to do with this information move on to the bhs and bms weight room policy okay this has kind of come up here since we've had some we've had some students in the weight room that were not supervised and so that becomes a liability issue red flag for me so for example if i were to go up and work out and just do a workout in the weight room and there will be kids in there that aren't supervised again big concern so again just for again liability issues our insurance we felt like we should come up with some sort of policy we know that there are staff members that again use the facility at the middle of school in the high school and that's great you know they keep
054physically fit and shape and that's wonderful but again what we want to kind of keep from happening is a staff member giving a badge to their kid it's a freshman or a sophomore and they go up there and then they invite maybe a friend or two or three to go up there and something happens because bad decisions are made without adult supervision so we wanted to kind of come up with a plan and this is what we came up with we did consult kasb with this i also talked with kimberly robert at trustpoint from their standpoint emc and our insurance provider the first thing kimberly said they'll want to know that you have a policy for for this facility and so that's right on track she said this will help you out in the long
055run and we can post this like on the doors we also allow for example um sheriff's deputies police officers to have access because again they are on shift work at times and they may get off of shifts let's say 9 10 o'clock and they don't have access to the rec center so they can go in there and use their badge which they would have and we talked with randy rogers when he was sheriff tom johnson now as well as doug jones they greatly appreciate having that ability to use the facility to keep their you know officers in shape and i've been up there late at night doing you know work out or early in the morning like four or five in the morning and there are again officers using that so we want to continue
056that practice as well i don't know if you have any questions on what we were looking at in regards to under the age as far as graduates and if there are graduates they can have a waiver signed as long as their parent again is a school there's a school a staff member they can have a waiver sign and that basically releases us from liability if it's under that graduate if they're a senior or junior or sophomore or freshman then they would have to have an adult a parent they're supervising while they're in there questions and stacy reed and dave watkins uh were very much in agreement with this it really becomes a high school weight room more so than the middle school our middle school great room's not quite as accessible because it's inside the
057building we've got a key fob to swipe there right at the high school weight room entrance so middle school great room doesn't really become an issue because there's really let's say not a place to go as far as it's not as easy it could have access to use the middle school weight room we'll just give access to badges with our staff if they want them you know to be accessed in middle school or high school weight room most approve the bhs bms with room use policy motion a second before we do lay room policies our policy we'll go down here is next generation negotiations there's a 25-minute executive session for that i'll move the recess in executive session for 15 minutes to discuss certified contractors to the exception for employer employee negotiations under coma and
058return to open session this room at the end of that time including terry marshall and we'll do that straight on back spring here push past seven zero okay background session from executive session move on to the briefing anything about the meeting that you would like to discuss and go from topics i'd like to thank you for coming in again that's really nice to okay journey and you do have some uh papers if you have inside the resolution if you got those those are great also we have uh t-shirts up front here from when we did our savage snapchat so i have shirts up here if you'd like to come get come okay