001i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for the all is a separate motion that's been consent as oh i understand okay got it okay are there any additions to the agenda we didn't have an adjustment this afternoon every every single adjustment it's under personnel and make a motion to prove the agenda as amended very discussion okay motion pass 7-0 concerns of burlington usc 244 patrons very nice thank you from now on okay bes october report if anything for darla she was on earlier darla is on we've got administration directors uh remotely tonight so i think and looks like lindsay doug matt stacy uh dave watkins is with the jv football game tonight so
002let's see if darla is on there darla can you hear us when she went from her phone to uh she borrowed our development she went middle school report anything for mr springs a high school report if anything for mr reid okay the technology report everybody should have a copy in front of you guys i do apologize for the latest the past couple of weeks has been kind of awkward so but i didn't want to get a lot of kudos to people so i appreciate your reveal my paper version so that new um fiber optics that we got how much more bandwidth can you steal or get uh you know right now we are at 1.5 gigabits or what's called 1 500 megabits i think realistically as a group as our county-wide group we can go
003up probably another 500 egg realistically and once we go beyond another 500 we don't have to redesign the fiber we just have to redesign the electronics once we start going over 000 from that standpoint you know you had speech 243 went to google classroom google video and that is a very very high end video system there of course us with microsoft teams um usb 245 using google classroom and then just even and working with like james and the hospital staff they had a couple of big projects this summer that moved to more internet based uh the courthouse had more internet just everybody bloomed but really it was it's a remote learning that's really the biggest growth piece and then just some stuff we're seeing in each of the different pieces so i think 500 bank
004would take care of it and basically the federal government's allowing us a chance because of copen to adjust mid-year to make our pipes bigger and give us more grant money to do that so um you think that'll cover us for a long time or are we looking at buying all the new equipment to actually get a bigger sounds like it sounds like it's not in the near far future to need a much bigger toolbox right right we did we did this basically every spring for a july startup and so basically really where it's going to fall down to us is it's going to fall on two vendors for our past couple of years it's been valmet and empty networks it's going to fall on those two vendors to do some equipment upgrades to support the
005type that we want to grow to so it's not going to be on us it's going to be on the vendor to make those changes to support the next level of bandwidth all right that's good yep any other questions uh you put on your report about the five thousand dollar grants and i know craig had on this week with 3600 or something i saw that yeah so i i really appreciate everybody continuing to work on grant writing i know darla has you know several of y'all so great job on continuing to look for ways to fund the outcome at coming up with the general funds i appreciate that uh lindsay do you have a report um [Music] [Applause] [Music] okay there's a few things listed there um again the organizational report comes down with the
006count day of september 21 this year so i want to thank everybody technology department central office staff principal secretary just a whole team effort and very important to get that done on time accurate so we have our funding appropriately and accordingly uh we have a half day for staff development coming up on october 19th that's going to focus on the mandatory dyslexia training there's like three different two-hour modules for a grand total of six hours of training the state has put together those modules so you can stop and start those however you want to and you can put your teams together so the building administrators have put together let's say for example the first grade teachers are going to get together and the staff that work with them in second grade and so on and
007so forth so they're working on putting together the connections as far as the people and they're going to take time and it'll probably be over at two two half days that we do this if you're trying to do all six hours at once it's mine i mean uh lindsay and i went through the training went through it uh on three days two days two or three days i can't even remember but um so anyway that's what we're going to do we're going to break it up basically into half and then the staff they can stop and start those modules have discussions they will also have access email or phone number with the presenter the actual lady who did for presenting so that's a good thing we have the first quarter ending nine weeks coming up
008we have nine weeks in the books on the 16th of october uh again it's hard to believe we're one fourth of the year through and we have made it on site and remotely so yay for everybody administrators directors all of our staff board of education patrons you name it it's been a true team effort and then on the 30th of october we won't have a school because grand teacher conference at the parent teacher conference makeup day and kind of tie in on a couple other quick notes here um that i didn't get to put down i have to apologize because there was an honor we received navigating change 2020 food service operations committee this was when they were working on again the navigating change document uh tracy served on that committee focusing on food service
009i'm going to read the information and i got the information to katie and the republican today kansas can step up to the lead it is important to ensure all children have access to school meals regardless of the learning environment for the health and well-being of students continuation and adaptation of meal service in some form should remain a priority in the 2020-2021 school year ksde extends its sincere appreciation to the members of the navigating change food service committee who stepped up to lead and donated their time to research and then developed considerations for food service operations to be included in ksdes navigating change kansas guide to learning and school safety operations so tracy was involved in that committee so i want to thank her and they'll be harmful coming up in the paper so big thanks
010there a couple other items real quick too that i didn't get to because again things happen so fast talking about grants we are in the process of a lot hopefully we're going to find out some information on grants we applied for a fema grant tracy and i worked on a fema grant about 130 1 000 and change approximately we are finishing our lab will be submitted to that but they've come back with just a few questions fema and it's very very detailed we're going to have everything lined up so we're hopefully hopeful i think i hopefully have asked answered the last question that was asked today but we're hoping to find out about that money coming um soon and then also we've got the daycare grant to the jones foundation for about 325 000 we're
011going to hopefully find out some information there and also the county has looked at helping us out with some of their spark funds submitted some information to ron the true love amber presley and so we'll see if we get some money there to help us out because there's a need obviously for daycare especially now in this cold world that we live in so um anyway grants we have a lot of grants out there floating and if you know of any prayers you can say that pastor hail maybe i'll help us out with anybody and everybody say keep the good vibes coming and i mentioned to you in one of my friday notes that we were maybe looking at the going to get another 10 passenger van because we're actually running some bands for bus routes
012now those 10 passengers the 10 passenger van we got has been just tremendous uh we'll probably look to maybe uh to do a um a just a proposal a bid for put out bids for that if you guys are okay with that we'll look to trade in two vehicles an older van we have a van that's sitting with about 130 000 miles doesn't go out of town and then we have an older car we're not doing a lot of transportation for uh for conferences and for uh in-service and things like that because a lot of it is now you can see zoomable um that type of thing so if you're okay with that so i'd like to go to you know go ahead and look to submit uh applications for bits and try to get
013something going one of the reasons we're doing it now is because last year we approved one in november covent threw havoc with our ban we didn't get until july there are very few transit vans out there right now there's less than a handful if you don't get it now then you look to have to special order if you special order you could be looking at july again so that's one of the reasons we kind of want to do it now anyway it'll adjust our capital outlay a little bit but what our transportation needs right now those extra two seats and vans are very very helpful not only for the kids if we're driving it as a bus route but also if we have activities we're sending uh mike vance for example if we send c
014team football three coaches drive three vans at times because of our lack of bus drivers questions on that so it hasn't been budgeted but you're gonna move some stuff in capital yes um yes exactly and the approximate number is somewhere around by the time you do a trade-in i'm going to say between 38 and 30 36 and 40 000. i guess roughly is what we expect for good things about the van we have currently people said everybody wants us to drive it yes questions anybody and everybody got that any thoughts about the advertising for bus drivers did you see that yeah one thing i did i did not put down i i forgot to mention this talking to doug ford it takes about oh 70 to get a cdl so it's very very minimal to
015pay if we look to pay for somebody to get a cdl you have a cdl the written test part there's four sections if i'm not mistaken four or five sections and then you have to do the actual driving test so um it would be terrific if we could find if we could find two bus drivers we'd be thrilled to death it would help us a lot so nice workshop yeah thank you i think that's it unless you have any questions board member reports real real quick before board members i'm going to go ahead and administrators and directors will probably switch out of their screen they'll still be available if needed by phone if we needed to call them we wanted to kind of do a test to see if we were able to do this
016and we were so administrative directors thank you again they will be available by phone if we need to call so stay microphones guys [Music] okay any more member items so i was brainstorming a little bit and i was talking to dave tonight at the beginning since we didn't get drive for one have we entertained doing what everybody else is doing and trying to sell pictures of our fans and put them in the stands for basketball or sporting events and try to do things like that to help with social distancing when they come to basketball games for the gym you can put little cardboard cutouts or something i don't know what they do but it's just an idea that dave and i were spitballing somebody else is doing that huh somebody else has done it well
017in the pros everybody has it in the stands they got stuff and then you could sell advertising like if you didn't want a section you could sell a banner that you could put over the seats that you don't want people to sit in and separate people based on advertising and actually make money you could sell pictures of people they could want to be in the stands so they could always be there kind of thing maybe grandmas or grandpas kind of you know make it whatever it was just a gimmick thing but a fundraising thing to try to help with making social distancing easier and somehow make some money that we don't otherwise have just an idea spitball around [Music] that helped for other things but i mean you can help we're not getting the people
018in the stands and you won't for a lot of that stuff and i think i've even mentioned today the possibility of doing a spring drive one because hopefully things do get better and maybe we can do it drive one you know that up to four in april if if we can do something maybe you know if we talk with the pro bonnie and yeah and deal and deal with the ford is that the national thing that they can't i guess i would be hopeful that they would look to adjust that based on um the situation we're in so yeah probably depends on how many cars they spend yeah i don't know how the you know car business seems to be booming so i'm not sure otherwise but anyway good idea just an idea okay okay
019audit report yes yes jared gilmore phillips uh apparently this year uh she sent out an electronic copy today you've got a facebook copy in front of you uh at the end of the night we're going to pick up the paper copies though uh we've got one error today we've got today it was a date thing we got it fixed it's been taken care of with the electronic version and it's sent out to everybody but the paper versions have not been updated so let's get past the letter that's in there and dive right into the audio page one the first paragraph talks about what we audited bmw 244 as of june 30 2020. the second paragraph talks about management's responsibilities and the fact that all these numbers in this but in the bound book here were
020your numbers your representations with what happened during the year and how you ended the year the next three paragraphs talks about the fact that we follow up or the auditor's responsibilities and the fact that we follow a lot of these standards that are generally accepted in the united states of america because the amount of federal money you have flown through here we actually have another set of standards in which we follow the government audit institutes then we also have to follow the audit standards that are listed out in the kansas municipal accounting guide so we actually have three layers of testing that we do when we come in to do your audit the next couple of paragraphs there talks about a basis for adverse opinion in the state of kansas we follow what they call
021the regulatory basis of accounting which is what they call kansas cash basis and budget laws meaning you can't spend the money if you don't have it for fun and you can't spend the money unless you have public approval that's the budget process so if you actually turn to the page two third paragraph down the bolt heading says unmodified opinion on the regulatory basis of the camera so what you have there what that means is the testing that we did we feel like you have a materially accurate representation of how you end the year and what happened during the year without any further modification needed the slang term is clean opinion you usually used to hear that they tell us we're not supposed to use that term anymore but that was the old slang term it
022is actually the technical term isn't modified mean the numbers don't need any more modification the last couple of paragraphs they're talking about the supplemental information and you're going to see that we take responsibility for everything that's in the bound book and then the very last paragraph there on page three talks about government auditing standards and tells you there are some separate reports that are out there because we followed government audience standards some auditors actually hand you two sets of audit reports one for the ascpa reports and one with karen robbins standards well they call it a single audit reporting package so we think it makes better sense although we found in one book so you're gonna see those at the back of this document page four and five this is where we spend the majority
023of our time this is statement number one and it is prepared to show users at a glance that you're in compliance with the kansas cash basis laws a lot of people here you hear uncovered cash as your cash carryover and it's listed out by the different funds there like general fund very top top one you started here at four cents brought in 7.1 billion spent 7.1 and a year with zero we add bank accounts payable because you paid those bills after you're in to actually get a cash balance as of june 30th but you've got all your different funds listed there the fourth column over any uncovered cash if any of those were negative that would be the violation of kansas statutes because that means you obligated expenditures in excess of the fund limits in
024your case you glance down through there you are going to see that you have one negative and like most things there is always the exception of the rule if you have bonds outstanding then you're gonna get money you have capital lease proceeds waiting out there or a grant that's waiting to get reimbursed you know those grants always require us to spend the money and wait for it to get reimbursed so there's exceptions of those rules and you you notice there that did that negative there that is the uh elementary and secondary school emergency relief fund in which we did again the year was six thousand two hundred dollars in the whole but you had that money coming in in the next month so that was okay so that's one of those exceptions to the rules
025so you're glancing down through there though you're going to see most of your funds pretty consistent the biggest decrease probably there's your capital outlay fund let's set the fourth line down there started here out 3.1 brought in 2.7 and spent 2.9 but if you remember back for 2020 that's when you did your elementary remodel and then you did some stuff in middle school too elementary probably being the biggest that was about 800 000 of that decrease there so all the way down to the bottom on page five there you can see we started here 6.1 million or yeah 8.1 million dollars brought in 24.2 spent 24.8 so actually the end of the year is 7.5 million dollars of uncovered cash or cash carry over or cash reserves referred to as that sometimes then we add
026back your pet accounts payable in the conferences so there's your reconcile balance there to show that where 9.7 million dollars is by fund reconcile back to your cash accounts page six starts into the footnotes uh page six seven and eight talk about summary of significant accounting policies and actually if you pick up any school district data in the state of kansas but the number one is going to be pretty much the same because it is describing what kansas cash basis is what regulatory basis of accounting is the one exception there is like in the very first of that very first report there you talk about reporting entity in which we list out any related municipal entities in which we talk about the rec commission because you do issue taxes on the their behalf so if
027you turn to page nine footnote number two starts digging into information that is specific to you and the first thing we talk about is compliance with kansas statutes we talk about the fact that statement one is to show users at a glance that you're in compliance with cash basis laws we talk about the fact that there is one bond that is negative but we do list out the statute there the 10.1116 which gives you that exception to say it's okay to go negative because we have parent persons that are out there very last sentence though we do talk about you did have one budget violation also last year the recreation commission employed benefits fund we went over our budgetary limit what happened there is we got more money in than what we had a budget
028to pay out but historically the district has always paid out 100 of what you collect which is what you really should do but you really should either amend the budget or wait and pay that little piece out the next year and so staffs we talked about it actually maybe your prior auditor thought it wasn't a big deal to overspend the budget which i don't think it is either but it does show up as paragraph or as a sentence in here to say you did a viable statute nobody's going to jail over nobody's going to get any you know get in trouble for this the only thing i've ever seen is if you overspend the general fund for more than two years in a row sometimes you'll get a letter from the state attorney general and
029says stop it but that's the worst case scenario so nobody's getting in trouble for a one budgetary violation again we paid out all the money that we collected which is what we're supposed to do so not a big deal actually paragraph number footnote number three there actually the second paragraph down we start talking about deposits and investments because in the state of kansas we are limited in how we can invest our money and even where we can invest our money we talk about all the different statutes there and describe all the processes very last paragraph down there at the bottom you have what they call a concentration of credit risk that's the risk that a bank would fail and you would lose all your money well fdic insurance helps us cover a piece of that
030and then actually statute out there requires that we go out and get what they call securities pledged so the bank would fail we'd be insured for getting our monies back i always describe that as it's like the mortgage on your house the bank puts their name on your title and they have no right to your house unless you stop making payments in which they can go out and grab your house to cover the amount that you owe them well same thing happens with investments your name is actually on some of the banks investments that are out there you're a secondary holder you don't get any you don't have access to interest you don't get any of that investment income but if the bank ever went under fbic helps you you go out and grab those
031investments to cover all the cash that you have in your bank so you're always unsure of having your money as an institution above the fdic limits now that's something that's not available to the public it's only available to governments and so we get our money secured that way a way to help that concentration or risk footnote number four on the next page shows our long-term bet which last year we paid off the 2014 notes remember we paid those off a year early actually so come in at 1.3 million and we paid that 1.3 million down and paid 19 000 of interest there almost 20 000 so just a schedule showing that getting paid off if you have future payments it'd be listed there in all the different years but now number 11 talks about capers
032you are participating in kansas retirement program and i want to point out everybody gets scared the number that's on page 12. second paragraph if we were doing gap financial statements which that's what's kind of weird is governments actually in other states because they don't follow regulatory basis accounting that net pension liability of 11 million 000 that's actually your portion of the state's shortfall in the capers system if we're doing gap financial statements that shows up as an obligation or a liability to the district because the thought process there is the state ever stops administering it they're going to give you the funds and then you're going to be required to pay out all the teachers and everybody that's in the system but if they did that you would actually be 11 million six hundred thousand
033dollars short that up a little bit i don't think that'll ever happen but you know why but i would pray that the state general fund would step up and cover that with a lot of the different entities that are out there because we're talking about school districts we're talking about cities we're talking about colleges any municipality that's in the caper system all has a piece of that shortfall that's out there bottom of that page we talked about the vacation in sick leave also those do not get recorded as an obligation of the front financial statements we're disclosing the amount of that liability because that is a funded liability that you pay as people take that vacation or take that sick leave it's not something that you actually owe at june 30. top of the next
034page talks about your early termination benefits and this is where we have that date change you're going to see it says january 1st in there the actual policy is february 1st i admit it's me i copied last year's audit brought forward glass through the policy i've looked at 60 years 65 15 years and i said okay good i didn't catch the february okay good job yes so that date has changed on the electronic version like i said your paper version needs to be updated but we describe the policy and then any future payouts there down towards the bottom you've got risk management how do you handle risk you do that through the purpose of insurance policies some municipalities actually self-funding themselves we disclose that you purchase insurance contingent liabilities webinar number eight there the fact
035that you do get a lot of federal and state grants based on the testing we did we don't feel like they would find any material but state granters are always going to come in and find something in our fund transfers we disclose all the transfers that were made between funds as you glance through there you can see there's a statutory number beside all of them if any of them did have a statutory number beside them that would be a violation of kansas statute and then the very last paragraph is subsequent events in which we disclose the code situation that we have out there as of june 30th because the economic ramifications going forward we don't know what that is all right the rest of this is going to go pretty quick page 15. i'm not
036going to go page by page but page 15 is to show users out of grants that you're in compliance with the budget laws very last call there variance over and under if any of those are positive which that means you're over that would be a violation of kansas statutes uh as you can see there there's your recreation commission employee benefit fund in which we paid out two thousand seven hundred and sixty six dollars more than what we had budgeted but again we paid out 100 of what we collected in county taxes that have normal taxes voter medical taxes all the taxes that we collected under we have we just paid out to them the rest of the booklet here pages 16 we're going to fly through the recipe right a few of these pages 16
037through 42 are the fun information i'm not going to set and go line by line because this is in the budgetary format and the numbers did not change materially from where you last seen them to where they show up in the book general fund still ended up through your food here with zero you were disclosed previously either the year was zero but it shows your different types of revenues again it follows the state format with the budget so with that i'm going to have you turn all the way to page 43. look at the pages if you do have questions then you're going through those funds though tracy knows where every one under the numbers came from but you feel more comfortable calling me you're always welcome to call me another time page 43 and
03844 is the start of the section because we follow government audience standards the first thing is to show you schedule of federal federal expenditures of federal awards it's on page 43 back up two pages there that shows the federal money that you brought in and you spent during the year so you gotta think about that as not coming out of the local taxpayer pocket per say it is a little bit because it's coming from the federal level but it's coming out of a lot bigger pocket than your local local taxpayer not alarm taxes so that's a good thing you actually received 993 000 and spent a million dollars last year so that's what's got you this single audit if you're above 750 000 in federal expenditures that's why you're required to have the additional testing
039that you do as part of the single launch but unless then that by the different u.s departments u.s department of education you can see we collected 579 spent 585 the u.s department of agriculture mainly our meals program and then health and human services down there towards the bottom a little bit from them to make up the million dollars that we spent this last year page 45 and 46 is the first of the reports holland governorating standards the first one is looking at compliance and internal controls at the upper district level this is not an opinion-based report because we do not test your internal controls at the upper level we make inquiries and we document your processes and then this is also as we're doing all the rest of our testing if anything came to light
040it'd be required to be disclosed there and what we disclose here is what they call material weaknesses and significant deficiencies and that's actually why you don't get a management letter anymore because they say if it wants to be in writing it's required to be found in this audit report so management we went through a few things at exit in which we discussed minor issues nothing that needed to be brought to you in writing so you're going to read through this report that is called an unmodified report meaning we've got no problems at that upper level meaning bank reconciliations cash receiving cash disbursements all the different processes that you have and we documented we felt like we were materially correct the next page 47-48 takes that down what they call the major program level in which
041we do test for compliance and internal controls in this case we do test we did test your meals program the child nutrition cluster which would be the lunch and practice program and then we tested for special education foster so your two pieces of federal money that we tested which what that means is we pull expenditures we pull payroll reports we look at reporting we've got a whole list of items like the meal program we look for verification make sure you did that right make sure that you've got all the right documentation behind it page 47-48 is an opinion-based report and so that is what they call an unmodified opinion because we didn't have any problems that were noted when we were testing the federal monies then the last page 49 where everybody says i should
042have done the first place it's a one-page synopsis for the federal government of everything i just told you the first world heavy that says financial statements that was the audit report that was on page one and two now what you can see there talks about an adverse opinion on gaap or it was an unmodified opinion on the regulatory basis the next bullet heading that says internal control over financial reporting that was the auto report that was on pages 43 and 44. and once you glance down through there you can see no mature weaknesses no significant efficiencies and no non-compliance is required we be reported then the next bold heading is federal awards that was the auto report that was on page 47 and 48 and then again you glanced down through there no matter weaknesses
043no significant deficiencies you were an unmodified opinion there were no findings then we list out the few programs that we tested as major and then you've got down there towards the bottom quality qualify there's low risk on t that is i didn't know i don't know if your priority told you this or not but when they changed their rules back in 2015 they said regulatory basis financial statements no longer count when the federal government gets your audit and so you are considered a high risk team which what that means is that we always are going to end up testing 40 of your federal funds so we have to test at least our what we call our coverage we have at least a little bit 40 of our expenditures so if you're a million dollars we
044have to look at at least thousand dollars of expenditures to be able to give our opinion if you were a low risk on a team getting lower that's twenty percent but instead of kansas all school districts are not qualified to be glorious communities because we follow the kansas cash basis [Music] then the last two sections financial statement findings and question costs you can see they both say none and then prior auto finance also says no all right let's talk about the letter real fast this letter that was in here is in your packets only uh it's not to go out to the state it's a letter to those charged with governments that's what it's called however the state has been asking for a copy even though it's a letter to those georgian governments uh it
045was inside the booklet it was in front of the book yes what we i always call this our presentation because in the past if we had any problems during the audit we would have orally came to you and said tracy's not cooperating craig wouldn't make her you guys are going to make me cooperate if you want me to meet me up well you know i didn't order they come to talk to you but i am regarding output in writing to say we didn't have any disagreements with management you weren't doing anything crazy with your accounting records um i'm making life of the letter because it's boilerplate but it is got some good information in there and i really feel like you should read through those couple pages there the third page for that did you
046see that with another mask the third page there is the adjustments that were booked to your numbers recorded and then the last few pages of that is called the management representation letter which that used to be signed between the auditor management we're now required to give you a copy of it so you can see the representations that have been made i always call it the reminder letter because as manager reads through it they should have talked to us with about everything that's in this letter it is boilerplate because we didn't have any modifications that we needed to be made such as no material lawsuits no context of interest no findings with any of the state agencies with appliances laws and regulations again making light of that letter it's four pages long but it is boilerplate
047but you are required that you now see those representations questions of me overall i think you have a pretty good odd in front of you then have a bad year fun balances we definitely want to thank neal and his team that came there and then also all of our all of our central office staff that worked well with them it was a it was a very good uh working process look forward to many years to come through making relationships it had to be a change no matter what different than everybody else we do things different other honors so but i think everything actually looked very well thank you neil all right thank you guys thank you so we need to make a motion make promotion approve the 2019-20 automotive second i wondered if one was
048on it um is there any discussion [Music] um [Music] okay thank you [Music] yes that's okay okay insurance renewal we received bids from two different uh entities trust point here locally and c biz which is the kasb risk management pool insurance group after we received the bids we opened the bids both parties asked for information on each of those uh each of the others proposals and we shared that with everybody and then we spent an hour tracy and i spent a little over an hour with both uh raz bangler and tom mcguire with cbiz from kasb's risk management pool insurance group and we also spent the time with angela angela tremble and kimberly roberon through trustpoint we asked some questions there was one error reduction there was one item really just kind of stoked out
049stuck out to us in regards to uh work the proposal for work comp and um so we looked at that and we asked a trust point to go back uh just to like say look over their information there was something rob and tom even brought up so the numbers they just don't it looks like good you know it's a pretty high quote um we received a name or an email letter um from somebody from uh emc which the dumb thing is matt felwers there he's a resident vice president and branch manager indicating that emc made a an error in their proposal therefore emc works again trust one works with emc for work comp uh he indicated there was an error in their proposal and their quote with that being said we felt like that we
050needed to look at rejecting all bids on insurance because again it was an emc error a proposal again a proposal that they they again gave an error on as far as their their quote so having said that we do have the ability to reject all bids it's in our um in our quote in our manner sometimes you mean our proposal for uh for insurance property casualty or caught we can do a short turnaround because we do not want to have a gap in work property and casualty insurance we can do a short turnaround do a month actually or friday at nine in the morning for for proposals and we open up those bids at friday at nine we probably have to call special meeting to approve whichever company we would go through because since there's
051an error i feel like and and tracy and i spent a lot of time on this and discussing this we feel like since there's an error and again it seems like it's an honest error honest mistake that we need to at least make sure we get both proposals that are without errors because this is a large number we're dealing with this is close to two hundred thousand dollars for the district questions and i shared this with you information with you on friday um actually wednesday thursday thursday when we did the work packet coming out to you guys thursday it's a little late lead to this issue questions or comments that you have so is this a big enough number type thing that they can't submit a error adjustment statement well um they could but if
052we do that then i think that i think we have to make sure that we hear them yeah what kasp the uh and this was his challenging thing for the ksb attorneys it's the kasp risk bank or the insurance pool uh i tried to ask them yeah again it could be a conflict of interest for them and i asked him listen if this is a conflict of interest for you i will seek out their legal consultation they basically said you have the right to reject those those bids if you reject those bids then you have what you would consider i guess what we consider an opportunity for everybody to come back on on friday at nine in the morning and they present their their their proposals again whether it's kasd's risk management pool insurance company
053if they have the same thing or trust point had i think you need to be able because again this is 200 000 approximately of a property casualty workforce insurance i think it's the right thing to do i think it's the fair thing to do and it's what we have listed so all these issues you have with the seabiz saying that say there was no air in the other you were we were still looking towards going with trust point because of all these uncertainties with all these types of things there were some exclusions in the seabiz proposal for example one talks about uh nuclear issue if there's a nuclear issue well we're the the reason that they put that in there that's an exclusion because we don't have any nuclear power plants anywhere in the state
054of kansas except for so that's a pretty big deal for us even though it's never happened it's something that you would want to have you know look at having in your proposal coverage or in case something were to happen so again that was one of the the issues that we did have um at least it was a concern of mine and when you have we have our insurance pool an insurance pool is a little bit different than an actual insurance company like for example the pool gives you the different options as far as what you have you you really can't pick and choose so to speak so for example we were in emc work pump for a number of years trustpoint gave us an opportunity to get into what's called accident fund we got into
055accident fund accident fund didn't work out for us we got out of that a year later in a pool situation you wouldn't necessarily have the ability to you're basically stuck with what the pool provides and so that was a little bit of a concern too so anyway having said that i do believe it's uh it's best it's in our best interest to to do a a reject and then a short-term turnaround and then we'll probably look to have a quick short meeting next week depending upon who you know whatever whatever proposals we get we'll review them fast we want to get coverage so that there's no gap in our loss and coverage are we confident that giving us such a short turnaround time they can provide a quote that's accurate i mean they had quite
056a bit of time this time and still give us something that's wrong none of the other issues with the proposals there's no other issues so i would expect those numbers in my mind i guess they would come back the same it's just this one error with emc and the emc like i said the vice president branch manager indicated that it was their fault so i would assume it's going to be a quick turnaround and an easy turnaround because i really don't think those numbers are going to adjust at all but again they they could i guess but they would have a short amount of time so when c biz saw the trust point information they they identify that that number looks wrong on trust points own vote that they gave us they thought it looked
057high very high that was convenient yes i should just get the message questions any other questions make a motion to reject all bids for the insurance [Music] okay uh do we need to go to executive sessions oh sorry motion passed here sorry about that i'm not sorry sorry okay we may need to go to executive session for personal so one resignation motion to approve the resignation of samuel sampson as teacher at belton high school effective at the end of the 2020 2021 school year second no sorry okay motion past 7-0 now deeper [Music] our previous auditor was around 13. okay did you have a much different experience between the two well better worse no different remember just different right yeah i mean we had the previous auditors for my entire time i've been here so
058yeah we knew exactly what exactly what they were looking at exactly what they wanted it was just different and they had to do two years so they looked at last year's or two eighteen nineteen and nineteen twenty trying to get a starting point so um how do we find them we um we sought out just the recommendations yeah when we saw the other during three days [Music] how many people did it um him and then he had a team of four he was only here the first day and then the four were here the other two days but he said next year it should only be about a day it was just because all the additional legwork that they had to do yeah that was cheaper he did a good job especially when they use
059double negatives all the time okay you want to get our picture yes yeah media and john i would say that debrief was ahead thanks got it it's over