001All right. >> All right. Good evening everyone. Uh just to let you all know came out executive session for legal personnel discussions. Now with that being said, we're going to call meeting to order. Follow me to order to the to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Thank you very much. Diana >> here. Here >> she >> Dr. Brad >> here. >> Myers >> here. just appear here. Here here. >> Welcome everyone to our meeting. >> Thanks for coming out. >> All right. Next on our agenda item is public comment. Is there any public comment for tonight? >> All right. There's no public comment. Move on to the next item which is discussion. And
002we have an A and B tonight. So I'll turn this over to Dr. Stern real quick for an introduction. We have two presentations this evening. Um, good evening everybody and our we have our budget presentation which will continue from our previous uh meeting. But what I'd like to do right now is welcome Anthony Foltock to our table here. Um, Anthony comes to us from Crabtree and Waral. um he is an architect that is leading the feasibility study at if we recall last month he went through a feasibility study and that I'm actually not going to go into uh defining it because that's what Anony's going to do. Um I am very excited to see Anthony here with us. Um I had the pleasure of working with Anthony in two different school districts. um Elizabeth Town
003Area School District and Kanowaga Valley School District and him and his team are fantastic and we are very lucky for him um to be leading this study and to be giving us information. Tonight is the beginning process of the feasibility study and Anthony will become very familiar with all of you um as he'll be here to present um to you. Just a reminder, the presentation is in your binder and also is in the board folder for you. But at this time, I'd like to turn it over to Anthony and welcome or >> is it? >> Yep. Great. Uh, thanks for having me. Uh, I really appreciate that you put on my presentation before your budget presentation. >> Could be here for a while. Uh, but um, Chan, can we >> Yeah, hold on. >> Because
004you want me to checking it? >> I was just going to do co-host. I know, but you have to you have to put it up on the screen. Open the top. Oh, you are sharing. Yeah. Screen mirror learning comments. And you have to open with. >> No, you're up there. >> Is it okay to do in slides? >> What do I prefer? >> Here you go. Okay, there we go. Shannon, I didn't know you had a background in IT as well. >> So, this is going to start um some updates that I will be giving to the board monthly. I just want to go over the agenda. The first thing that we want to talk about is the purpose of the study and our approach. And one of the things that that we like to
005do is um put together a study that's similar to what the department of education would require for projects that were receiving reimbursement under Plancon. Now, right now, Plancon reimbursement has been in a moratorum for over 10 years. We don't expect it to open up anytime soon, but just in the event that it did and um you had a study for a potential project that you could get this into the queue. Uh I also want to put a disclaimer that this is just a study. We are we are understanding this is not a project. This isn't a project yet. This is just a study to just play the game of of what if. So when we when we look at the study, there's a couple of things that we're going to look at. Um is this
006enrollment driven? Is this driven by um aging facilities? Or is your educational program uh to the point where the architecture of your existing buildings uh just don't lend itself to help deliver the ed program? Uh so I'm going to go over the process and the study contents that we have. And then the first thing that we're going to look at, we have been collecting some information. We're going to look at your demographics and projected enrollment. Is there a computer I should maybe? >> Yeah. Go to the next Yeah. Go to the next one. So, as Dr. Sus said, I I I'm a principal and and architect with Crabtree Rob and Associates. Um, we are located just right up the road off of 15, uh, right before the Turnpike at the Winding Hill Cumberland Parkway. Also
007another member of the study is uh Dr. Fred Wam who is a retired superintendent. Um he is our director of educational planning and what he does for our office is he looks at the demographics and projected enrollment. Can go to the next these next few slides is just to just to talk a little bit about our K12 uh experience and and um the projects we've done and um and our expertise in this area. And uh we we work all over the state of Pennsylvania and the Mid-Atlantic region as well uh Delaware, Maryland, Virginia. You can go to the next next two slides. And this just kind of shows uh all the studies that we've done and uh the districts that we've worked with and um how we have a a client uh oriented approach to
008our process and also a coste effective design as well. um when the Department of Education was reporting uh the the uh tracking uh the construction cost for new construction in the state of Pennsylvania from 1997 to 2020. Um we would continually be in the first or se have first or second projects that were coming in at the most cost effective um in the state. Um, and we have we're working with a lot of districts in your area. Uh, Adams, York, Cumberland, we've done multiple projects with you. So, this is just uh some of the projects that are some current clients that we have and some previous projects. So, we've worked with Gettysburg and did their middle school. We have two projects in Kanagago uh school district, Kanaga Valley, Littlelestown. Yeah. Let me just go through
009those, Justin. Handover, uh, Southwestern, Dover, uh, Springrove, South Middleton, neighboring district in in Cumberland County, Carlile, and then we were the architect for the middle school, the elementary school edition, and um the locker room. So, we're happy to be back. We're happy to be back and and serving serving the district. You can go through the next one. So, as I mentioned, the purpose of the study is it's this is really to look at some short-term and some long long-term planning. We want to look at your projected enrollment. Is that a factor? Is it increasing? Is it declining? And then depending on um if it's increasing or declining, are your schools uh do they have room uh for that growth to occur or will you be um will get to the point where it's like, well,
010we we need to expand classrooms. We don't have enough space. I will tell you um your enrollment, it's probably no surprise uh based upon the enrollment studies that we've done, your enrollment is very steady. It's very steady. So, we don't think that this project, if it turns into one, would be enrollment driven. But, um just to put that out there. Uh, it also can help you if you decide that you don't want to do a holistic project and you would prefer to do any type of renovations with the high school that you could incorporate them into a capital improvement plan that you would do that over a course of five or 10 years to bring the building up to current construction standards. You just go through those until they all pop up. So, as I
011mentioned, the Department of Education for their for district-wide facility studies for projects to be eligible for Plancon reimbursement. These were the items that that were required. So, we want to look at your demographics, an educational program overview, uh what's your projected enrollment for the next 10 years, what is the comparison of your existing building capacity to that projected enrollment? What are your building systems conditions? Are they new? Are they old? If they're old, do they need to be upgraded? And then put uh with all that information that we collect, put some options together. Um is this additions and renovations or is this a replacement? So those would be the study requirements. So we'll go through that process. Um something else for the board uh you could also look to establish some some guiding principles. Uh
012this will help establish like what is a priority of the district. Um each district has their own guiding principles that they establish. So you can use this as a decision making uh to help you with your decision-m process. And well what's important to us? Well, this is important to us. So any of these options that were developed that if they're addressing these guiding principles, this is how we're going to select a potential option. So one of the things we'll look at is your uh existing educational program. So educational program is just the spaces that you have within the high school. Then we'll want to document what those existing spaces are and we're going to have discussions with your administration. Uh what is a potential uh future educational program look like? Are you looking to add
013certain curriculum um in classes? Are there other classes that you're looking to consolidate? And then based upon that, we have an understanding of what spaces that you need. And then we can do what's called like a fit analysis. If we take this new educational program, can it fit within the existing uh within the existing uh uh building? Um, so we'll identify some of those educational program deficiencies within the existing building to say, "Yeah, we think that maybe with an extensive renovation or a limited renovation, your new educational program could fit into the existing high school or depending on what that program looks like, maybe it would lend itself to have additions onto onto the existing school. So we would develop those options for you to review. As I mentioned, we're we're going to look at
014the enrollment projections. These are just some graphs just to these aren't your enrollment projections, but uh what we'll what we use is a uh software with census data information that we can look at some historical trends. We will also look at the Department of Education's projected enrollment, which is based on live birth rates. The census data that that we'll look at is based on population and and housing trends within the district. And then we'll do an analysis of of your current capacity, the capacity of each of the schools and how it compares to each of the excuse me, each of the schools compared to the projected enrollment for your grade level grade level co cohorts for each school. We also want to factor in a utilization rate so that in the event that you do
015a project, you don't want to be at 100% capacity on day one. You have a little bit of growth. Um, also just with scheduling, each type of school is going to operate uh at a different utilization rate. So, elementary schools, these are unfortunately these are flip-flopped, but elementary schools because you don't have so many students that are moving from class to class, it's comfortable that they're operating at a 90% utilization rate. High school is a little bit um a little bit less than that at about an 85%. Uh so, you won't find a lot of classrooms that are empty during the day. But with a middle school, u if you have a team teaching, um an 80% utilization rate is is what is recommended. Uh we'll also look at some of the educational spaces in
016the existing school. Do they meet the department of education um requirements for an appropriately sized classroom which is 660 ft. So we'll do that analysis um which we'll we'll see this in the uh the next couple of slides. adjusted. So, we also do an existing facility conditions assessment that will evaluate your existing building systems that will bring in engineers to look at mechanical systems. We'll also have a civil engineer come in to look at your existing site. Uh recommend any potential upgrades or replacements. Um, this facility conditions assessment is just analyzing the age of the building. What systems are past their life cycle and would need replaced? One of the other things that we'll like to do with with this assessment is do you have any systems right now that if they were to run
017in some issues that you would have a problem uh delivering instruction to students that you would have to close school. We want to make sure that we highlight what what those systems could potentially be. So that helps establish an order of magnitude. It's like, yeah, maybe your HVAC system, you're having issues with it right now. You should probably focus on that replacement, but this roof, maybe it's past its warranty. It had a 20-year warranty. It's year 25. That's not going to cause an issue. It's not going to interrupt instruction. Uh, you can get that done within the next couple of years. So, we'll make those recommendations. So after we collect all the all this information from your guiding principles to the projected enrollment the facility needs um the educational program we'll develop options and then
018we'll develop cost estimates to go along with those options as well. So the next portion this is the the demographics that Dr. with him. Um, and unfortunately he was not able to attend tonight. But, uh, the demographics, you know, we're looking at, uh, population within the district, your housing units, the age of people living, um, in your district, and the sides, the size of the households. Uh you'll see that some of these graphics in the middle bottom this is to show the different uh percentage of population by the generations. You'll see that the baby boomer boomers make up for the majority of your population. So what that tells us is that your district is aging in place. It's not getting younger, it's just getting older. Um, so this is going to lend itself to you're
019not going to see an increase um in your uh at least a significant increase in your in your enrollment growth. Go to the next slide, Justin. These next two slides are actually the same. Uh Dr. Wam put together a write up of some of his findings for you to read on your own time. But uh this again in the middle at the bottom you'll see that new housing uh within the past 10 years you have less than a 1% increase in new housing and you have about a half a percent of population increase in the last 10 years. So this is all pointing towards again just very minimal um uh increase in in your enrollment and go to the next slide and the next one after that. So the next couple of slides is looking
020it's looking at enrollment projections. The first one that we're going to look at is districtwide K through 12. Then the next slides are broken up by um each of the buildings. So it'll be uh K4, then 58, and then the high school for the 912. There's a lot of lines on on this graph. So I'll try to explain which ones are the important ones. So you'll you'll see down at the bottom what each of those represents. um the the line um the 1,631 that is your that's your current enrollment reported in October of of 2025. Um the blue line represents the Department of Education's projected enrollment and as I mentioned those are those are based on um live birth rates their projection for you for 25 26 school year at one point was that 1,715.
021So they're much they're much higher than what you actually are. So their enrollment, their projected enrollment is going to be much higher than what than what we're establishing. So based upon um the population trends uh within the district, we establish a 5-year projected enrollment. There's other things that Dr. Wiom factors in. you'll see that he has some uh prepandemic COVID uh enrollment growth that he was including. Also looking at post pandemic because there were so many students that were leaving the districts that some of the enrollment was stunted and then it's been in the last 5 years a question of well are there students coming back or not. So he he looks at some of what those enrollment growth would track prior to the pandemic and then what those numbers look like when you're uh
022when you lost students when you would have lost students uh due to the pandemic. Uh so based upon those numbers that he he develops and then from the department of education the yellow line represents an average of PTE and Cratcher Rob. So, he's looking at a uh full enrollment across the district, an average of 1,476 students. So, it's that's a little bit of a a little bit of decline. Um, one other thing that we factor in here is you want to operate at that um, so you have room to grow and that you're not dealing with scheduling issues and having every seat filled um, during the during the school day. So we establish a plan capacity number which is represented there in the green line and then we compare to your existing capacity. So right
023now if you were to total all the seats within the build all three of your buildings that is that represents that red line at the top. And then if you're operating at those utilization rates that we would recommend so that your schools don't feel overcrowded, that represents the blue line right below it. So you want to you want to have that plan capacity number which is the green line and the blue line have to be somewhat in line with each other. If the green line is above that blue line then you would see your schools are overcrowded. But right now, you have room to grow. You have significant room in your buildings to grow. So, if you go to the next page, this is just to show uh that same graphic. I think there's a
024couple of images that aren't showing up there. Justin, can you try to click that one more time? I don't know if maybe they would pop up. I guess not. If you go back back to the Yeah. to the 581. Oops. Yep. I'm sorry. To the K4, excuse me. Um, your copy should have all the other information with the the actual numbers on here, but again, you'll see the the numbers for the capacity um with the utilization rate for the elementary school um is in line is there's there's room to grow within um within this school. So, it is not overcrowded. And then you'll see the same for the middle school. And then you'll see the same then for for the high school. So the high school feels like it's not yet there's there's some room
025to grow there. However, one of the things that we're going to look at next steps is your educational program and what is a potential uh revision to your educational program will help establish a proposed educational program with the administration and then look at how that compares with um your existing spaces and how can you how can we um how how can we redesign potentially the face so it fits what that educational program vision is. So if you if you want to go back and read some of the findings from Dr. Wom, he left some of these narratives for you for you to review. Good. Next slide. So this is just to show what our board when our board updates will be and what will be on the agenda. Um, there won't be an update in
026May, but when I come back in June, we'll have the educational program overview. So, what is your current educational program compared to the proposed educational program? Um, and what those total number of seats would look like. Then um in the summer, one of the things we'll start looking at is your existing conditions and walk the building with um your administration and with your uh buildings and grounds director and have our consultants also walk through the building. We want to make sure that we're doing that when there's no when there's no students in school. And so we'll have some uh we'll report back to you in our professional opinion what those conditions are and potential recommendations. And then based with all this information in August, we would start to have some options for you to look
027at. And one of the things I just want you to keep in mind is that you know our options that we present to you that we're going to use the administration to help us come up with options. But when we present it to you, you may also have some other options that you would prefer for us to look at and then we can we can revise those. After we go through that process of like all right, what what are the three or four best options? Then we'll start to put cost estimates for them. So, any questions? I know that was a lot. I appreciate your time. >> Just a quick question. When you had talked about revision to the education program, what would that look like? >> Well, that that is that's up for the
028administration uh to provide that that feedback and that vision. I don't know what it would be but again it could be um there's maybe a certain class that you that you want to add. Um I can give an example. An example would be like if we wanted to expand and further develop our CTE programs. So like right now welding is obviously it's a topic of conversation everywhere but also our a department has a very small welding lab. I'm not saying that we would do it, but if we decided that we wanted to prioritize that because it was a need that our kids had an interest that would provide opportunities for our kids long term, it could be that part of that programming discussion is that we we are looking to revise those areas to better
029suit the needs for those specific programs. That's just one small example. Um, I will I will tell you that when I go through this with other districts, the biggest educational program change that they have is they need more special education classrooms and that the special education classrooms that they currently have are undersized. Um, and then there's also they're bringing in more special education students as well. So that would be that's usually what we see is the the biggest educational program revision. But yeah, we'll have these future meetings with the administration and um yeah, we'll see what that looks like, what their ideas are. >> Thank you. >> All right. Well, thank you so much. I'd also like to acknowledge that our high school leadership team is here. Mr. Brooks and Mrs. McMillan are back there.
030um as I know they're excited to learn about this process and everything there. So Anthony, you'll get to know them very well through the process. But thank you so much, Anthony. I look forward to working with you and if we have any other questions, I'll definitely reach out to you. >> Thank you. Yep. >> Okay. And at this time, we'll move on to our second presentation um by Mr. Pier and Mrs. Heler. We'll be talking more about our budget. Okay. Um so again um this is our final update before the preliminary budget. So at the end um I'll be looking for some direction from the board on how um they want to see the the preliminary budget. um and we'll get we'll work through that. But um that's something that I'm going to need a
031direction on as we move forward um for the May meeting. So um but with that I'll turn it over to Mrs. Ter and then we'll get started. >> Thank you. >> Um so each month we've been sharing um updates and budget changes since the previous month. Um we'll do that again here this month. Um there was two changes uh since we had discussed the budget in March. Um one of those items was a decrease in healthcare expenses um with the actual uh rates that we got for next year. Um that was a decrease of 42,000 and change. Uh part of that decrease um has to do with a deductible increase for for the 2627 school year. Um there was an HCTI tuition increase um of just a little over 18,000. So this is a positive
032budget impact um of $23,687. So we'll factor that into um all future slides here. As you are familiar with this slide, um this presents the different budget options um from a 0% increase to a increase of the 4.7% which is the act one index. Um we also provide the midpoint of 2.35% and then the midpoint between the half and uh the end ranges um with the figures uh down in this table. um that does reflect that budget change from last month to this month. Um your options range from 0% which is um which will leave you with a budget shortfall of like 3.2 million. Um if you would go to the actual increase of 4.7% you'd be looking at just under a $2.5 million shortfall. And we bring back our colors again this month. Um
033it is the same table as last month. Um but this shows a potential um how the potential tax increase would impact uh taxpayers. Um again if you go to the 0% there's $0 impact. If you go to the midpoint of 2.35% um the average um average assessed property would be a less than $6 a month increase. And if you go to the act one index of 4.7%, you're still looking at less than $12 a month uh for the average taxpayer. Um any tax increase that you do other than the 4.7% um would be letting money on that on the table that you cannot get back at a later point. And then with those changes um to the budget from last month um we've updated our fund balance analysis um so the top three items the
034beginning fund balance for this year the estimated fund balance we're using um during this year and the estimated fund balance at June 30th um they all remain the same. the uh 2627 fund balance amount um that has been updated um to reflect those uh budget updates and then of course the last number the estimated fund balance at the end of 2627 um it's just under 3.5 million and that does reflect um the changes from last board meeting as well as um increasing taxes to the act one index of 4.7%. and I'll turn it over to Justin. Okay. >> All right. Um so what the next few slides um are similar to what I we've done in the past months. Um but what it does in addition is it'll go through the different options to show
035you what effect your decision on this year's taxes will have on the future years. Okay. Um, so this first slide is what you've seen most of the time from month to month. So this is based off the act one index. Okay, this is updated with the change the two budget changes that we talked about uh that Mrs. Heler talked about earlier. So as you can see um the deficit uh falls to 5717,000 um in year 1 and if you the next slide is going to show what this amount was in March. So, as you can see, this was March, so we're at 589 and now we're at 517. Um, so trending in a positive way. Um, but now I'll go. So, this is at the 3.525. This is at the not at the act one
036index, the one right to the left that that you're used to seeing. Um, so that would uh make the deficit in 2728 just over 700,000. So I hope you can see what what effect uh the decision you make today or not today, I'm sorry, this in June ultimately will have on the future years. Okay. Um and then here's the 2.35. So that deficit increases just shy of 900,000. um the 1.1.75 increases to over a million and then the 0% tax increase your deficit for next year's 1.3 million. Okay, any questions on those those slides? They were a little I mean that that's more information than you've gotten over the last couple months. Okay. So, um, just some information for the newer board members. So, our Pennsylvania school code allows for a reduction in the millage
037rate from the preliminary to the final. Okay? So, what that means is we cannot increase the millage rate that you're approving. So, in May, you are going to approve a millage rate. That is not the final rate. Okay? That is not what it goes on the tax bills. Okay? It's a process that we have to go through. Okay? So again, Pennsylvania school code which directs us how we operate, we cannot reduce I'm sorry, we cannot increase the mill rate. Okay. So traditionally what we have done as a board and a school district is we've approved the preliminary budget ACA one index. Okay. That again does not mean that is final by any stretch. That's why it's called a preliminary budget. Okay? The final budget and what gets put on to the tax bills and what
038ultimately is your tax rate is that's the decision that you make in June. Okay. What what it does is it allows you to um get any more information that you may want. And I've been asking for any information you need. just please let me know and I'll be more than happy to get it for you. But it allows you the flexibility to move from May to June if you so choose. Okay? So, I'm just putting that out there. That's what we have traditionally done. I think it's worked well for the board as a whole. Um, just a lot just providing you with more opportunity and more flexibility. Um, but again from the Pennsylvania school code, the preliminary budget must sit for 30 days. That's why the June meeting is a week later than what it
039typically is because we have to have that 30-day waiting period for the budget. Um but with that I'll this is where I I just need some direction uh from the board on how they would like the preliminary budget brought to them uh for approval and again it is not final. It is a preliminary budget >> do we've done in the past just to keep that index gives us that flexibility that I think that's thank you >> thank you >> there you go all right thank you so That's it. >> Justin, I did have some questions. Actually, sorry. Go >> ahead. Question. Sorry. >> Y >> um I was looking on some of the reports from this month's the four reports. Um, can you not necessarily you but Shannon and Brad PBIS? What is the benefits
040of PBIS? What exactly does this program do? I understand it to be like posters. Everybody uses the same verbiage, consistent discipline across. Um, that's how I understand it. Can Can you explain it? >> Yeah, I mean that's exactly what it is. It's a it's a system that is established to promote um positive consistent reinforcement of what the expectations are for all staff and students within a building. Um, so it is in in all PBIS good PBIS programs, you're going to see branding, you're going to see some sort of ticketing system of some sort to kind of track um that's that that information is used as as data to drive decisions that are made about um whether it's classroom lessons or specific behaviors or locations of behaviors um that need to be addressed as a building
041or within grade levels or pockets. Um, so every building has a PBIS team and the goal of the team is to analyze all of the data from the systems that are in place to develop plans whether it's for specific students, groups of students or grade levels of students um to proactively address behaviors within a building and just kind of set sound expectations um in a positive way. >> I don't know if you want to add anything to it. >> Great. >> Thanks. So, is it also posters? And when you print out the sort tickets, what does that look like? Is are there certain tickets that we have to print out or print off our computers or what does that look like? >> Yeah. So, what in programs you're looking at age appropriateness? So, what the
042elementary school does versus the middle school and when the high school administrators were here um what the high school looks like. So, for the elementary, they use a ticketing system. So what we did as far as the budget goes, we looked at all options as far as printing tickets, if you could buy tickets, if we could print them here, if we could use a a printing company or a publishing company or actually buying the tickets. um the elementary age is is motivated by a ticket system where you move and transition into the middle school, an app would be more appropriate as far as using the iPads and then that age of a student tracking um their reward system or what they're being acknowledged for. So when it comes to like the ticketing system, we did
043we did I feel like we exhausted all options as far as looking at what would be the best way and the most costefficient or effective I should say um with purchasing tickets. Um and as far as the middle school goes that would be an app application. So historically, I know your question is historically when we first implemented PBIS that the tickets were designed in house and they were printed, but with that comes an added cost of printing supplies, the manpower of cutting thousands and thousands of tickets. Um, yeah, we have someone back probably has experience with it. Um so as the program progressed the the option to have the tickets printed just to save the manpower and also the supplies of paper and our own printing it it was the option that we went in
044addition to um I know the elementary building specifically chose a um again with elementary you're you you don't have a lot of time and so um what teachers ended up or what the I know that their system ended up going to a perforated ticket which made just the e I think you still use the perforated. Yeah. So the it's hard to explain but the ease of handing those tickets out and then keeping track of what teachers needed to keep track of with that quick tear off of a ticket was just a much more efficient route to go. Um it's worked really well and I think that's just what they've continued to do with some tweaks along the way. So, um, the reason why I was asking was because I was comparing the numbers from the
0452526 budget to this year's budget. And in the office there, and this is for the elementary school, uh, the office of PBIS fund is $2,500. It wasn't in last year's budget. Um, for guidance, PBIS materials uh, specific to students was $5,500. The printing of sore tickets was $2,500 and the school store which is associated with PBIS for the rewards is $4,000 for a total of 12 $12,000 just for last year. For this year, there is an increase from uh $5,500 for the PBIS materials from 5,500 to 7,000. the printing of sore tickets went up from 2,500 to 3,000 and the school store stayed stayed the same at 4,000. So last year it was $12,000. This year it's $14,000 just for PBIS supplies alone in the elementary school, which is a 16 about a 16% increase
046from last year. That's not including the $2,500 that's added on this year that wasn't in the budget last year for the elementary school. Uh I'm just like I'm not having a problem with program. I don't have any problems with it at all. I just don't know is there a way that we can cut back some of the costs like that. You want to have the kids have the tickets and they're motivated for that. You want to keep that motivation. Is there a way that we can we're talking about tearing tickets like we have tickets or something like that like put the student's name on the back of it and it gets drawn in like a lottery. Is there a better way to do this? >> The actual so with every PBIS system there's an actual
047like there's a letter so there's an acronym that goes with it. So those tickets are very specific to the program itself. As far as the increase in cost of tickets, I mean, my guess is is that there's an increase from every other increase that we're all experiencing in the world. I don't know um or what the specifics are as far as the actual budget itself. >> I mean, as far as the increase in tickets, I think that definitely in line of printing um paper cost, printing cost $500 is definitely in line with that. Um, you know, I I think the program has been in place for some time. Um, and from everything I know, I mean, I'm not any expert in it, I think it works very well in our district. Um, I I don't
048think in in this area of $2,000 is not an out of line increase for the um effect it has on the kids and what it does for overall for their learning process. >> I agree with the program. I think it's if you're seeing good results, definitely keep doing it. Mhm. >> But it's just the cost that's that's like is there a way that we can do it cheaper? Um also, and again, I'm just questioning the numbers. No problem with any any of this. Um media and books in the elementary school, uh based on the activities account report from January or March, there in the library account, there's $14,955. uh but budgeted last year consistent with last year and in the budget this year is an additional $10,000 for books. >> So you're that's combining two
049different areas. So that the activity account that has to do with their book fair and I mean that's that's not general fund based. >> Oh okay. >> That's totally different. So you're that's apples and oranges. So they have definitely things that they do in an activity fund. I mean, obviously an elementary activity fund is totally different than a high school activity fund because you have a lot more organizations that are established at a high school level, even more so at a middle school level. But obviously, high school is the highest. In elementary school, there's very there's not a lot of accounts, but the biggest one that they have because it's a lot of literacy media center focused. That's going to be your bigger dollar amount in there. But what drives that the most is the
050book fair >> that they have. So, but it's that's that's apples and oranges. >> Thank you. >> Yep. >> That makes sense. >> Y >> and then on to the middle school. Um some of these questions here don't even matter because you just explained how it's apples and oranges. So, I'm learning curve. >> No. um for the office for the PBIS for the middle school, it says the fund PBIS fund for the staff is $3,000, which was last year. PBIS support for students was $3,000. And then that was a total obviously of $6,000. This year for 2627, they added in a new PBIS rewards app, um, which kind of changed the PBIS fund for the staff down to $2,500 and the supports for students to $2,500. So all total, the middle school is now spending
051$7,500 on PBIS, which is an 25% increase from last year. What is one is the PBIS still as effective as it is in the middle school for one. Two, what is the value added with the PBIS rewards app? >> What's that? >> Because I don't just answer >> I can answer that and you can tag team too. Um again like that goes off of what I was talking about in the beginning. Um the ticket system is what the elementary school uses. um a ticket system like that has been proven through research that is not as motivating to middle level students or middle-aged students. Um so what the recommendation is is that they use an app because they're this age group from fifth to eighth grade is more intrigued with an app like on their iPads
052than they are a ticket system. So what the app does is it does exactly what the tickets are doing, but it just tracks everything um so that they know how many ticket or how many rewards or tickets that they're earning, but it also allows teachers instead of handing them an app, they can just actually give it to them through the app. Like instead of giving them a ticket, they can digitally give it digit digit digital. Thank you. Can give it to them. words are hard to make. Um that it allows them to do that and it would be any teacher in the building could do that for a student through the app. >> That's just okay. So it's >> in addition I mean correct me if I'm wrong but I think it allows for communication
053directly with the parents as well for them. >> Nice. Okay. >> So that that component of it is definitely >> you're not going to get that with tickets handing it to >> especially the middle age when they're not going to give it or say anything. So, >> I like the communication with parents aspect. That's good. >> Middle school was now we are all building different rewards for them that they paid for that we did not have before and many of students are very motivated by that. Like we have a reward system that is huge compared to free app. So the app is really driving that. >> Uh just one last question here. Um I noticed on the activity account for some of the clubs in the high school were in the negative. >> How are
054that like how does that work getting? >> So what happens is the overall dollar amount in the the activity fund is is one fund. Okay. And then there's sub accounts within. So I don't there's I don't even know what the dollar amount is but it's over $100,000 in the account. So what happens is depending on timing of when the cut off was so it's it's done on a quarterly basis. So that was March 31st. Um depending upon timing if um the I don't know what accounts they are but >> don't want to call them out. So, I mean, if it if it's let's just for sake of argument, let's just say it's the um play account. Okay. Well, the play just happened, but they're still calculating and they're still making deposits. So, that's going to
055come back up in um work its way out throughout the throughout the year. Um it's just it's a timing in and out is what it is. So, they pay And in total, the amount of in the total activity fund is well over $100,000. The sub accounts, they work themselves out based on when expenditures are paid and when deposits are put in. That's what it comes down to. >> That's it. Thank you. >> Sure. >> All right. Thank you, Jen. We're going to move on to the next agenda agenda item uh number seven which is the approval of minutes from last month. I get a motion for approval. >> I move to approve the minutes of the March meeting. >> Second. >> We have first and a second. >> Is there any further discussion? All right.
056Without any further discussion, this is a roll call vote. All those in attendance report in favor of the motion. Unless I hear a n abstain. Motion carries. Uh next general item is financial reports and we have A through F charge payable. There's three parts that general fund, cafeteria fund, capital reserve fund, scholarship fund, activities fund. >> We should approve and approve that. Second. >> We have first and a second for financial reports A through F. There's any further discussion. >> All right. Without any further discussion, this is a roll call vote. All those intents to report in favor of the motion. Unless I hear nay or abstain. Motion carries. Next item is reports and related action. And first up is Sister's report. All right. Thank you very much. Next up is superintendent. Nothing to report.
057Nothing to report. Thank you very much. And next up is assistant superintendent. >> Nothing to report. >> A quiet month. >> All right. Uh next agenda item is 10 which is old business which is none. Moving on to new business. First up is um A is personnel and we have quite a few things. We'll break them down sections. Um there's one through seven and we will do these individually. Okay. So, first up is personnel A1, which is administration's requesting approval for resation of the following employees. And there's four. There's A through D. >> Move to approve uh 1 A through D. >> Second. >> All right. We have a >> Who's getting a second? >> Diana. There we go. All right. We have a first and a second. Is there any further discussion on approval
058for resation for A through D? No further discussion. This is a roll call vote. All those intends to be read in favor of motion. I say I hear a nay abstain. Motion carries. Next is number two. uh administration's request approval for transfer employment from a a high school special education teacher to a high school emotional support teacher. This will take effect for the 26 27 school year. >> Motion to approve, Jim. >> Second. >> All right, we have a first and a second. Is there any further discussion on number two? With no further discussion, this is a roll call vote. All those in attendance report in favor of the motion here are nay or abstain. Motion carries. Next number three, administration's requesting approval for the uh following employed support staff and there is A, B,
059and C. So there's three of them. Move to approve three A, B, and C. Second. We have first and a second for number three. Is there any further discussion? All right. With no further discussion, this is a roll call vote. All those in attendance record in favor of the motion. Let's say I hear a name abstain. Motion carries. Number four, the administration is requesting approval for a substitute support staff employee for the remainder of 2526 school year. >> Motion to approve four. >> Second. >> We have a first and a second for number four. Is there any further discussion? All right, no further discussion. This is a roll call vote. All those in attendance report in favor of the motion. Let's say I hear a nay or abstain. Motion carries. Next is number five under
060personnel administration's requesting approval for a list of employees to enter in a contract with the district. We'll be serving um the positions for the summer camp 2026. Attached with the documents is the uh contracted statement amounts. >> Motion to approve five. >> Second. All right, we have a first and a second. Is there any further discussion? All right, without any further discussion, this is a roll call vote. All those in attendance report in favor of the motion. Unless I hear nay abstain. Motion carries. Number six, uh the administration's requesting approval for a volunteer softball coach for the 2526 school year. Motion to approve six. Second. >> We have first and a second. Is there any further discussion? All right. Without any further discussion, this is a roll call vote. All those in attendance record in
061favor of the motion must hear a nay or abstain. Motion carries. Uh and last under personnel is number seven. The administration is requesting approval for the following uh weed whackers youth field hockey volunteers for 2526 school year. >> I move to approve seven. >> Second. >> All right, we have first a second. Any further discussion? Actually, I have a question. What What is the Weiwe? That's I've never heard that before actually. >> Yeah, it's it's a it's a pretty common name. Um it's to get uh future athletes involved in field hockey. So it's about um teaching the basics and Okay. So you take the field hockey stick and you're whacking weeds. >> Hopefully you're hitting the ball. I mean that's the goal. >> That's correct. >> All right. Uh any discussions? There's no discussion. This
062is a roll call vote. All those in attendance record in favor of the motion. Unless I hear nay abstain. Motion carries. Moving on to letter B. Uh letter B is the 2026 graduation class. So the high school administration is seeking approval for a list of seniors that appear. Um there's a there's an attachment as graduates of Brunian School High School class 2026. >> Move to approve B. >> Second. We have a first and a second for letter B which is 2026 class graduation. Is there any further discussion? All right. No further discussion. This is a roll call vote. All those in attendance report in favor of the motion. I'll say here nay or abstain. Motion carries. Next is letter C. It's the 2026 graduation ceremony. So, the high school administration is looking for approval for
063the graduation ceremony class of 2025 to be held on Wednesday, June 3rd, 2026 at 7 o'clock on Alumni Field. And of course, below that, there's some backup dates in case uh there's inclement weather. >> Motion to approve the scene. >> Second. >> We have a first and a second for the 2026 graduation ceremony. Is there any further discussion? All right, no further discussion. This is a roll call vote. All those in attention record in favor of the motion. Unless I hear a nay or abstain. Motion carries. Next is letter D. Uh ACTI 2026 27 operating budget. So administration is requesting the approval of ACTI's um 2026 27 school year budget. I move to approve D. >> Second. >> We have first and second. Any further discussion? All right. No further discussion. This is a roll.
064Paul vote. All those in attention report in favor of the motion. Let's say here nay. Abstain. Motion carries. Next up is letter E uh which is third abilities 202627 agreement and administration's requesting approval tender to the agreement um for the 2026 27 school year >> motion to approve e >> second we have first and a second is there any further discussion All right, there's no further discussion. This is a local call vote. All those in attendance record in favor of the motion unless I hear a nay and abstain. Motion carries. Letter F, special education comprehensive plan and administration is requesting approval for the 26 through 29 special education comprehensive plan. Motion to approve that. >> Second. >> We have a first and a second. Did >> you get them? Any further discussion? No further discussion.
065This a roll call vote. All those in attendance record in favor of the motion. Unless they abstain. Motion carries. Letter G, revised bank resolution. Uh the administration is requesting approval of the revised bank resolution um due to changes in board officer positions. Move to approve G. Second first and second. Any other questions for letter G for revised bank resolution? All right. With no further questions or discussion, this is a roll call vote. All those in attendance report in favor of the motion will say here or nay or abstain. Motion carries. Letter H. Bus and van driver approval. Administration's requesting approval for EMD transportation appointment um for a new individual for the 25 26 school year. Motion to approve H. >> Second. >> Thank you. We have a person a second letter H which is the
066bus and van driver approval. Is there any further discussion or questions? All right. No further discussion. This is a roll call vote. All those in attendance record in favor of the motion unless I hear a nay or abstain. Motion carries. Uh, next is the Sable System Saddable Sable >> Sable Systems VEX 123 123 robot donation. Um, administration is requesting approval for the donation. I'm read the whole thing of the VX uh 123 robots from Sable Systems with a total value of $1,000. These robots are designed specifically for early elementary students and introduce foundational concepts in computer science, robotics, problem solving, problem solving through hands-on learning experience. >> Motion to approve letter I >> second. >> First and a second. Any further discussion? All right, no further discussion with a roll call vote. All those in
067attendance recording in favor of the motion must say here or nay or abstain. Motion carries. Letter J, disposal um of obsolete equipment. So I feel like this comes up every other month. Um administration request approval to dispose of the following items um in the high school which is per the attachment. >> I move to approve J. >> Second. We have a first and a second. The letter J is disposable of obsolete equipment. There any uh fur further discussion questions? All right, there's no questions or discussion. This is a roll call vote. All those in attendance record in favor of the motion unless I hear a name or abstain. Motion carries. Uh letter K. This the second read for revised board policies. the policy committee um is requesting board approval for policies and there's one through
06826 and I'm not going to read them all off. I did that last month and policy committee spent a while working on that. So >> motion to approve K1 through 26. >> Second. >> All right. First a second. Any further discussion? >> Yes. >> Go ahead. >> Um, for policy 105, um, back in November of 2024, the Sierra committee had approved, um, and update the policy 105. Um, to add to authority, all curriculum, instruction, and resources are to be presented to the Sierra Committee for possible recommendations before potential approval. Um, >> I didn't catch it last month. >> So, say it. Sorry. We'll say it again. >> Here. >> You want to have this added in? >> Yes. Because that was what was approved at the committee. >> At the SUR committee. >> Correct. >>
069All right. Um, well, we're not going to I don't think we're be able to put this in tonight. We have to talk about this at the policy committee. >> Make another provision to add per if you want. This is the second read on >> 105 >> provisions for 105. If you wanted to add something to it, I would just advise doing another next month to add that. >> Okay. >> You mean >> otherwise it's going to have to go back to first read is every time we do a substantive change. >> Does it need to be? My question, Lee, is I was under the impression that when we write policy, we and if a school district has subcommittees, their own committees, that you don't necessarily name them in the policy just because of the committees
070could be changing >> or do you recommend that you can put >> the actual policy on that, >> right? >> Yeah. Sierra and policy committee are already in established in another >> Yeah. If they're established through the zero I think 005 the organization of the district that they're established >> you can arguably put them into the policy without worrying about >> the policy I mean that committee not existing. So then we could we could approve 105 and then bring the revision to May add that to it for >> like a revised >> either way have to go back >> have to go back to a reading. >> Right. >> So can we >> what you're saying approved tonight >> and we take this up in policy committee >> to add it later on. Okay. Got
071it. >> All right. >> Sound good? >> No. That's the process. That's the process. >> Yeah. Okay. >> Want this back? >> Yes. Oh, here you'll need it for policy committee. >> Okay. >> Are there any other questions for um when I just read letter K, which is the approval of letter number one through 26. Should put my glasses on. I can see a second for that. I missed who the second was. >> It was Chad. >> Chad Chad K. >> Chad K. >> Chad. Okay. Thank you. >> All right. If there's no further questions or discussion, this is a roll call vote. All those in attendance record in favor of the motion unless they hearing. All right. Motion carries. Moving on to letter L. This is the first reading and this is for the
072new and revised board policies. So requesting >> shift >> requesting u to adopt the first reading. Um there's there's a listed out 27 through and there board policy numbers 119 through 150. Motion to approve 273 49. >> Second. >> Have a first and a second. Is there any further discussion on the first reading of these board policies? All right. There's no further discussion. This is a roll call vote. All those intentions require in favor of the motion unless I hear a name. Motion carries. Next is letter M and this has to do with retiring board policies which we're having a couple of these each coming up each iteration. So um policy committee is requesting the board retire the following policies. So there's four of them. There's 123.1 132 147 148 motion to approve M1 through
073four. >> Second. >> All right. There's no further discussion. First, we have a motion, a second. Is there any further discussion? All right, if there's no further discussion, this is a roll call vote. All in a chance to record in favor of the motion. I say here obtain. Motion carries. Next is other business. So we'll be going over some of the committee reports and we'll start with uh ACTI if you're ready, Brian. If not, we'll >> I don't really think there's anything new to report this month from last month. Uh, the search for a property continues and the budget was presented for your perusal. >> Yeah, >> I don't have anything else unless there's other questions. >> Okay. All right. Thank you for your report. Next up is uh sir committee. I have no report.
074We didn't meet this month. >> All right. And next up for us is policy committee. Um basic report was the last two pages of this document. >> However, we're still chugging along and there's still more to do. Um I don't think we're taking a break over the summer or anything going into the um end of the school year here. So there'll still be more going throughout the year um until we get caught up. So we're trying to go to as fast as we can, but it takes some time to get through all these policies. So I know it looks like a lot, but believe me, we spent many hours um the last few months um going through these policies. So um again, thank you for everybody's help. >> Any questions for policy committee or statement?
075Say no good. >> I would say what what's your procedure like how do you do that? We go through and breathe it first and then go back change. >> Hey Daniel, how do we do how do we do it? >> We go through every single doc. >> Well, actually we speak or do you want to? We go through every uh doctor shows the the um revisions that are up for by uh what's the uh those are >> PSBA. PSBA they'll come back and they'll say hey this is the latest and greatest because most of our documents or policies are outdated by um decades right so we go through some are limited with just a couple different word changes some are yeah exactly so well verssed in this uh some are adoption of a whole new
076policy u but we go through each one um pretty vigorously to make sure that it makes sense um it's hitting all the marks I ask a lot of questions um probably slows up the meeting a little bit but uh just making sure that we're addressing all the different things. I bring a little bit of historical, you know, information, data points that have happened the last, you know, five years being on the board um that maybe Dr. Stern was a part of. Of course, uh Becca Myers is there too and she'll bring up some good examples and stuff just make sure we're we're hitting the mark and where it should be and everything like that. So, um, that's how we go through it and then we bring it to you guys for first reading, second reading.
077Um, and it's over with. It's updated. So, would you like to participate? >> I was just asking so we all knew how it was done. >> Yeah. >> And what I just would add is we another layer to that is we have an internal policy committee within the school district that is made up of leadership team members. So what we do is we take what PSBA recommends, we run it through our internal committee um just because the way you know our job is to make sure we're we're upholding the policy within the district. So we get feedback from the administrative team and then we take PSBA's feedback, the the internal committee feedback and take it to this committee. So by the time it comes through our board committee, there's been several layers that have vetted
078the either the updates um or suggestions and then ultimately the committee comes up with their own suggestions um and taking that feedback and then brings it to you. >> Right. Thanks. >> A lot of eyes. >> Any other question? Daniel loves it. We all do, don't we? >> We do. >> Any other >> questions and answers, which is good. >> Yeah, there's last a while. I buy pizza, so >> Yes, you do. >> You like that? >> I guess I better up my game, huh? >> Well, it's not by Believe me, I'm going to change it up a little bit here in the future. >> Is there any other business to be brought before we adjourn? >> Uh, Rachel, you got anything? Chad, Jen? Nope. >> Brian J. All right. All right. Before we journ,
079make an announcement real quick. We're going to go back into executive session uh for personal and legal matters. And with that being said, we're journ. You're